05-15-2012 BOS Adjourned Meeting
BOARD PACKET
BOARD OF SUPERVISORS
ADJOURNED MEETING
MAY 15, 2012
1767
GI
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
ADJOURNED MEETING
TUESDAY, MAY 15, 2012
7:00 P.M.
GENERAL DISTRICT COURTROOM
EDWIN R. SHIELDS COURTHOUSE ADDITION
CHATHAM, VA 24531
AGENDA
1. Call to Order - 7:00 p.m.
2. Roll Call
Pledge of Allegiance
4. Items to be added to the Agenda
(a) Application for Commissions -New Board Policy -Page 8-12
APPROVAL OF AGENDA
HEARING OF THE CITIZENS
CONSENT AGENDA
(a) Regional One -June 2012 -Page 1 S
(b) Out of State Travel to Cary, North Carolina -Economic Development -Page 16
PUBLIC HEARINGS
Rezoning Cases
Case 1: Ricky Dale Carter And Others -Chatham-Blairs District; R-12-018
DZ(R-1, Residential Suburban Subdivision District & B-2 Business District, General) to B-2,
Business District, General
Case 2: Ricky D. Carter -Chatham-Blairs District: R-12-019
(R-1, Residential Suburban Subdivision District to B-2, Business District, General)
Case 3: Richard A. Dill & Amy M. Dill -Callands-Gretna District: R-12-020
(B-1, Business District, Limited to RC-1, Residential Combined Subdivision District)
Case 4: James K. Reynolds & Patsy M. Reynolds -Staunton River District: R-12-021
(R-1, Residential Suburban Subdivision District & B-1, Business District, Limited to A-1,
Agricultural District)
Case 5: Lawrence A. Weiss, Jr., & Stephanie R. Weiss -Callands-Gretna District: R-12-022
(R-1, Residential Suburban Subdivision District to A-1, Agricultural District)
Case 6: Calvin C. Oakes & Zada P. Oakes -Chatham-Blairs District: R-12-023
(R-1, Residential Suburban Subdivision District to B-2 Business District, General)
Case 7: Perkins Tire & Service, LLC -Banister District: R-12-024
(R-1, Residential Suburban Subdivision District to B-2 Business District, General)
UNFINISHED BUSINESS
6. Expenditure Refunds -Motion made by Mr. Harville, seconded by Mr. Ecker. This motion required a
10-Day Layover that has now been met. A Roll Call Vote is now required -Pages 19-21
NEW BUSINESS
7. Briefing on the Virginia Southside Transco Interstate Natural Gas Pipeline Expansion Project by The
Williams Companies, Inc. -Pages 23-35
8. Virginia Retirement System -Employer Retirement Rate Election Resolution -Pages 36-38
9. Virginia Retirement System -Member Contribution Election Resolution -Pages 39-43
10. FY2012/2013 Annual County Budget Amendment - Mr. Harville -Page 44
11. Board Review of Chapter 21 -Water & Sewer Connection Fees, of the Pittsylvania County Code -
Mr. Ecker - Pages 45-47
APPOINTMENTS
12. Southern Area Agency on Aging Board of Directors -The Reverend John Clark holds a position that
will expire June 6, 2012. This will end Rev. Clark's IS` 3 year term, and he is eligible for re-
appointment -Page 48
13. Dan River Small Business Development Center Board of Directors
(a) Mr. Glenn Giles holds a seat that will expire on June 30, 2012. This is a 2 year term seat and
Mr. Giles is eligible for re-appointment -Page 49
(b) Mr. Donnie Stevens holds a seat that will expire on June 30, 2012. This is a 2 year term seat and
Mr. Stevens is eligible for re-appointment -Page 50
14. Danville Airport Commission - Mr. Eugene F. Jackson holds a seat that will expire on June 30,
2012. This is a 3 year term position and Mr. Jackson is eligible for a re-appointment -Page Sl
15. Danville-Pittsylvania Community Services Board -Page S2
(a) Mr. James Clark, III, holds a seat that will expire on June 30, 2012. Mr. Clark has already held
three consecutive 3 year terms and is not eligible for re-appointment. This position represents the
Tunstall District
(b) Mr. Dean Jennings holds a seat that will expire on June 30, 2012. Mr. Jennings has already held
three consecutive 3 year terms and is not eligible for re-appointment. This position represents the
Staunton River District
(c) Ms. Gayla R. Wood holds a seat that will expire on June 30, 2012. At the end of her current
term, Ms. Wood will have served two consecutive 3 year terms and is eligible for re-appointment.
Ms. Wood represents the Chatham-Blairs District
16. Pittsylvania County Public Library Board of Trustees -Page
(a) Ms. Debra Turner, representative for the Tunstall District, holds a seat that will expire on June
30, 2012. This is a 4 year term position and Ms. Turner is eligible for re-appointment
(b) Ms. Debra Dockery, representative for the Westover District, holds a seat that will expire on
June 30, 2012. This is a 4 year term and Ms. Dockery is eligible for re-appointment.
BOARD ANNOUNCEMENTS
REPORTS FROM LEGAL COUNSEL
REPORTS FROM COUNTY ADMINISTRATOR
CLOSED SESSION
17. Closed Session: Consultation with Legal Counsel and Briefings by Staff Members or Consultants
pertaining to actual or probable litigation, where such consultations or briefings in open meeting
would adversely affect the negotiating or litigation posture of the Public Body; and consultation with
Legal Counsel employed or retained by a Public Body regarding specific legal matters requiring
provision of legal advice to such counsel.
Authority: §2.2-3711(A)(7) of the Code of Virginia, 1950, as amended
Subject Matter: Barbara Hudson vs. Pittsylvania County
Purpose: Briefing on Litigation Status
18. Closed Session: Discussion concerning a prospective business or industry or the expansion of an
existing business or industry, where no previous announcement has been made of the business' or
industry's interest in locating or expanding its facilities in the community.
Authority: §2.2-3711(A)(5) of the Code of Virginia, 1950, as amended
Subject Matter: Industry 12011-08-08
Purpose: Discussion of Incentives
ADJOURNMENT
TO BE ADDED
P7
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Applications for Committees -New Board Policy
AGENDA DATE:
5-15-12
ITEM NUMBER:
4(a)
SUBJECT/PROPOSAL/REOUEST:
New Program
STAFF CONTACT(S):
Mr. Sleeper
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
INFORMATION:
INFORMATION:
BACKGROUND:
The Honorable Brenda Bowman, representative from the Chatham-Blairs District, has requested that an
application process be instituted by the Pittsylvania County Board of Supervisors for citizens of Pittsylvania
County to make application for positions open for politican appointment to committees, boards and
commission of Pittsylvania County.
DISCUSSION:
Attached hereto are proposals that were re-drafted from the City of Danville's application process for the
Board of Supervisors to approve concerning citizen application for appointed positions.
In addition, the Honorable Brenda Bowman has presented the issue of whether or not should be with no pay.
This would require the Board of Supervisors to consider establishing ordinances that set up the definitions of
pay or no pay, similar to the Board of Supervisors' Chapter 22- Compensation for the Board of Supervisors,
of the Pittsylvania County Code.
RECOMMENDATION:
Staff submits this for the Board of Supervisors for their review and approval.
PB
PITTSYLVANIA COUNTY BOARDS AND COMMISSIONS
INFORMATION AND APPLICATION
Serve on a Board or Commission
Pittsylvania County, Virginia, is pleased to provide you with a guide to the County's
boazds and commissions. It is hoped the information will be helpful and encourage you to
shaze your talents and abilities through participation in County Government by volunteer
service on a County board or commission.
If you aze interested in serving on a board or commission, please complete the Boards and
Commissions Application. For additional information about the appointment process,
please contact the Clerk of the Board of Supervisors at (434) 432-7710.
Current Boards and Commissions
Dan River Alcohol Safety Action Program
Dan River Small Business Development Center
Danville Community College Board of Trustees
Danville-Pittsylvania Community Policy and Management Boazd
Danville-Pittsylvania Community Services Board
Danville-Pittsylvania Regional Industrial Facility Authority
Pittsylvania County Agricultural Development Board
Pittsylvania County Beautification Committee
Pittsylvania County Board of Assessors
Pittsylvania County Building Code Board of Appeals
Pittsylvania County Community Action Boazd
Pittsylvania County Industrial Development Authority
Pittsylvania County Planning Commission
Pittsylvania County Public Library Board
Pittsylvania County Road Viewers
Pittsylvania County Service Authority
Pittsylvania County Social Services Board
Roanoke River Basin Association
Southern Area Agency on Aging, Inc.
Tri-County Lake Administrative Commission
West Piedmont Planning District Commission
P9
(PLEASE TYPE OR PRINT)
PITTSYLVANIA COUNTY BOARDS AND COMMISSIONS
APPLICATION
I am interested in serving on an Authority, Board, Commission or Committee as follows:
lst Choice
2nd Choice
3rdChoice
Name:
(First); (Middle/Maiden); (Last)
Home Address:
(Street/Number); (City); (Zip); (Telephone)
Email:
Are you a registered voter in Pittsylvania County? Yes No Length of time at
present address?
Electoral District:
Place of Birth:
Date of Birth:
Highest Education Received:
Background:
Civic Activities: (offices held, honors, etc.)
Present Place of Employment:
P10
Business Address:
(Street/Number); (City); (State); (Zip); (Telephone)
Job Title:
Type of Organization:
Job Duties:
Do you have a valid Virginia driver's license? Yes No If no, please
explain
Are your accounts current with the County (Taxes, etc.)? Yes_ No_. If no, please
explain
References: (Persons who are not relatives). List name, address, and phone number(s).
2.
3.
Additional Information: (Time available, interests, unique qualifications, etc.)
Criminal Record and Child Protective Services Information:
(Provide information regarding the nature of the convictions and approximate date(s) of "Yes"
answers.)
1. Except for minor traffic violations, have you been convicted of any violation of law?
2. Have you ever been convicted of a felony?
3. Have you ever been convicted of a misdemeanor involving moral turpitude (any offense
involving lying, stealing, or cheating) since your eighteenth (18~') birthday?
P11
4. Are there any criminal charges or proceedings pending against you?
I hereby certify that the information provided on this application is correct to the best of my
knowledge and belief. I also hereby authorize the officials of the Central Criminal Records
Exchange, and law enforcement official or officer, the Commissioner of the Department of
Motor Vehicles, or any officer or employee of the Department of Motor Vehicles, the
Commissioner of the Revenue of the County of Pittsylvania, Virginia, the Treasurer of the
County of Pittsylvania County, Virginia, the Director of Central Collections for the County of
Pittsylvania, Virginia, and/or any other person or official to provide any information relating
to my record with respect to convictions for traffic violations or other offenses involving the
operation of a motor vehicle, felony, or misdemeanor convictions, if any, and/or taxes assessed
against me or my property which are delinquent, if any, to the County Clerk, the Board of
Supervisors of Pittsylvania County, Virginia, and/or to any other person designated by the
Board of Supervisors to receive such information.
Date:
Signed:
I AM WILLING TO SERVE ON MORE THAN ONE (1) AUTHORITY, BOARD, OR
COMMISSION CONCURRENTLY.
YES NO
NOTE: Successful candidates for the Board of Planning Commission and IDA, are
required by State Law to complete a Conflict of Interest Form as a condition of taking
office and thereafter annually on or before January 15~h.
PLEASE RETURN APPLICATION TO:
William D. Sleeper
Pittsylvania County Administrator
P.O. Box 426
Chatham, Virginia 24531
Telephone: (434) 432-7710
Fax: (434) 432-7714
Email: Dan.Sleeper@pittgov.org
P12
HEARING OF
CITIZENS
P13
CONSENT
AGENDA
P14
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA DATE:
AGENDA TITLE: 5-15-12
Consent Agenda: Regional One-June I ACTION:
CONSENT AGENDA:
SUBJECT/PROPOSAL/REOUEST: ACTION:
Yes
Approval of Contract Payment to Regional One for
June 2012
ATTACHMENTS:
No
REVIEWED BY:
STAFF CONTACT(S):
Sleeper, VanDerH~de
1TEM NUMBER:
5(a)
INFORMATION:
INFORMATION:
BACKGROUND:
At an adjourned meeting, December 22, 2008, the Board of Supervisors approved to begin paying Regional One
for back-up ambulance service to the County. At that time, the Board requested that payment to Regional One be
approved on a monthly basis. A total of $70,000 has been appropriated for Regional One in the 2012 Budget,
which will cover Regional One's monthly cost for the entire budget year.
DISCUSSION:
It is time to approve payment for Regional One for the month of June. The amount due to Regional One is
$5,833.33 per month. This amount has already been appropriated in the FY2012 budget.
RECOMMENDATION:
Staff recommends that the Board of Supervisors approve $5,833.33 for payment to Regional One for June
2012.
P15
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Out of State Travel to Cary, NC -Economic
Development
AGENDA DATE:
5-15-12
ITEM NUMBER:
5(b)
SUBJECT/PROPOSAL/REQUEST:
Out of State Travel
STAFF CONTACT(S):
Mr. Sleeper
ACTION:
No
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
No
INFORMATION:
INFORMATION:
BACKGROUND:
The Board of Supervisors' Travel Policy requires the Board of Supervisors to approve out of state travel for
employees traveling to other states.
DISCUSSION:
There are two trips that need to be identified in this motion.
(1) Out of State Trip to Cary, North Carolina for the Administrative Assistant in Economic Development
who will be attending an IBM Conference where there is no subscription charge to the conference. The
Administrative Assistance will be driving a County vehicle to the conference. However, the Board of
Supervisors will have to provide for accomdations for this out of state travel, estimated at $300.00.
(2) The Director of Economic will be taking a trip to Chattanooga, Tennessee in June 2012 for economic
development purposes. The estimated cost for this trip is $1200.00. Funds are coming from Economic
Development Travel.
RECOMMENDATION:
Staff recommends the Board of Supervisors approve both of these out of state travel requests in that they are
economic development program related in accordance with the Pittsylvania County Travel Policy.
P16
PUBLIC HEARING
P17
UNFINISHED
BUSINESS
P18
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
5-I 5-12
ITEM NUMBER:
6
Expenditure Refunds-Motion made by Mr. Harville
and seconded by Mr. Ecker. A roll call vote is now
required.
SUB,TECT/PROPOSAL/REOUEST:
Budget Amendment for expenditure refunds
STAFF CONTACT(S):
Sleeper, VanDerHyde
ACTION:
Yes
CONSENT AGENDA:
ACTION:
INFORMATION:
INFORMATION:
ATTACHMENTS:
Yes
REVIEWED BY:
BACKGROUND:
DISCUSSION:
Attached is a list of expenditure refunds for the month of April, 2012 for review. As discussed earlier with
the Board, the simple routine of putting every refund back in the budget is extremely time consuming and
leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the
budget so the budget would increase with every expenditure refund.
RECOMMENDATION:
Staff recommends the reappropriation of funds as follows: $279.13 to Board of Supervisors-Travel (100-4-
011010-5500), $190.00 to Sheriff-Wrecker Service (100-4-031200-3170), $21.97 to Sheriff-Fuel (100-4-
031200-6008), $60.00 to Sheriff-Parts (100-4-031200-6030), $1,187.55 to Extradition (100-4-033100-5550),
$260.00 to Library-Postage (100-4-073100-5210), $784.31 to Library-Computer Supplies (100-4-073100-
6021), $12,883.06 to WIA-Rent (251-4-353160-5420). MOTION MADE BY MR. HARVILLE AND
SECONDED BY MR. ECKER. A ROLL CALL VOTE IS NOW REQUIRED.
P19
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
5-07-12
ITEM NUMBER•
14
Expenditure Refunds-Requires a motion and
layover
SUBJECT/pROPOSAL/REOUEST•
Budget Amendment for expenditure refunds
STAFF CONTACT(S);
BACKGROUND:
a 10-day I ACTION:
Yes
INFORMATION:
CONSENT AGENDA:
ACTION: INFORMATION:
ATTACHMENTS:
Yes
REVIEWED BY:
DISCUSSION:
Attached is a list of expenditure refunds for the month of April, 2012 for review. As discussed earlier with
the Board, the simple routine of putting every refund back in the budget is extremely time consuming and
leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the
budget so the budget would increase with every expenditure refund.
RECOMMENDATION:
Staff recommends the reappropriation of funds as follows: $279.13 to Board of Supervisors-Travel (100-4-
011010-5500), $190.00 to Sheriff-Wrecker Service (100-4-031200-3170), $21.97 to Sheriff-Fuel (100-4-
031200-6008), $60.00 to Sheriff-Parts (100-4-031200-6030), $1,187.55 to Extradition (100-4-033100-5550),
$260.00 to Library-Postage (100-4-073100-5210), $784.31 to Library-Computer Supplies (100-4-073100-
6021), $12,883.06 to W1A-Rent (251-4-353160-5420). THIS ITEM REQUIRES A MOTION AND A 10-
DAY LAYOVER.
.P20~
PITTSYLVANIA COUNTY
VIRGINIA
Fiaaace Departmeat * ~
P.O. Ho: 426
Chatham, VirSinia 24531 * * O , *
i
y ns~ ,. /
MEMO TO: William D. Sleeper, County Administrator
FROM: Kim Van Der Hyde
Finance Director
SUBJECT: April Expenditure Refunds
DATE: May 3, 2012
Phone (434) 432-7740
Fax (434) 432-7746
dretaa/Hart (434) 656-6211
Bachelors Hall/Whitmell (434) 797-9550
The list below shows all expenditure refunds that were sent to the Finance Department
during the month of April. I am recommending that all of the following expenditure
refunds be reappropriated by the Boazd of Supervisors:
100-4-011010-5500 Board of Supervisors-Travel 279.13
Meal Reimbursement
100-4-031200-3170 Sheriff-Wrecker Service 190.00
Reimbursement
100-4-031200-6008 Sheriff-Fuel 21.97
Fuel Reimbursement
100-4-031200-6030 Sheriff=Parts 60.00
Restitution
100-4-033100-5550 Extradition 1,187.55
100-4-073100-5210 Library-Postage 260.00
Friends of the Library aid
100-4-073100-6021 Library-Computer Supplies 784.31
Credit Balance returned
251-4-353160-5420 WIA-Rent 12,883.06
Rent Payments
251-3-000000-150201
TOTAL APRIL EXPENDITURE REFUNDS 515,666.02
P21.
NEW BUSINESS
P22
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE:
Briefing on Virginia Southside Transo Interstate 5-15-12
Natural Gas Pipeline Expansion Project
ACTION:
SUBJECT/PROPOSAL/REOUEST• No
Briefing on the expansion of the Transco Pipeline CONSENT AGENDA:
AC_
ATTACHMENTS:
STAFF CONTACT(S)• Yes
Mr. Sleeper
ITEM NUMBER:
7
INFORMATION:
INFORMATION:
BACKGROUND:
Mr. George Angerbauer, Public Out Reach Manager for Williams Gas Line and Mr. Mike Edwazds from
Kemper Consulting will appear before the Board of Supervisors to make a Powerpoint presentation on the
Virginia Southside Expansion Project.
DISCUSSION:
This expansion project will begin at the Pittsylvania County/Halifax County line and provide a 24-inch gas
line from Pittsylvania County to Brunswick County in order to support Dominion Power's new 1,300-
megawatt, combined-cycle natural gas-fired power station in Brunswick County. The project will pazallel the
existing 36-inch and 30-inch lines in the Transco right-of--way.
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review and consideration.
P23
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P35
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
I AGENDA DATE:
AGENDA TITLE: 5-15-12
Virginia Retirement System (VRS) -Employer I ACTION:
Retirement Rate Election Resolution Yes
SUBJECT/PROPOSAL/REOUEST: CONSENT AGENDA:
ACTION:
Approval of a resolution to set the employer
retirement rate effective July 1, 2012 for the Virginia
Retirement System ATTACHMENTS:
Yes
REVIEWED BY:
STAFF CONTACT(S):
Sleeper, VanDerHyde
ITEM NUMBER:
8
INFORMATION:
INFORMATION:
BACKGROUND:
Item 468(H) of the 2012 Appropriation Act allows for localities to adjust the employer retirement rate for FY
2013 and following. This appropriation act is attached for your perusal.
DISCUSSION:
During the budget process for FY 2013, it was determined that Pittsylvania County would benefit
tremendously from the ability to use the current employer retirement rate of 9% used for the FY 2012 budget
year instead of the suggested rate from VRS of 12.34%. In accordance with the 2012 Appropriation Act Item
468(H), Pittsylvania County must pass a resolution to elect the alternate rate.
RECOMMENDATION:
Staff recommends that the Board approve the attached resolution (Resolution 2012-OS-04) to elect the
alternate employer rate of 9% effective July 1, 2012 with the Virginia Retirement System.
P36
Resolution 2012-OS-04
Employer Contribution Rates for Counties, Cities,
Towns, School Divisions and Other Political Subdivisions
(In accordance with the 2012 Appropriation Act Item 468(H))
Resolution
BE IT RESOLVED, that the Pittsylvania County 5 5171 does hereby acknowledge that its contribution rates
effective July 1, 2012 shall be based on the higher of a) the contribution rate in effect for FY 2012, or b) seventy
percent of the results of the June 30, 2011 actuarial valuation of assets and liabilities as approved by the Virginia
Retirement System Board of Trustees for the 2012-14 biennium (the "Alternate Rate") provided that, at its option,
the contribution rate may be based on the employer contribution rates certified by the Virginia Retirement System
Board of Trustees pursuant to Virginia Code § 51.1-145(I) resulting from the June 30, 2011 actuarial value of assets
and liabilities (the "Certified Rate"); and
BE IT ALSO RESOLVED, that the Pittsylvania County 55171 does hereby certify to the Virginia
Retirement System Board of Trustees that it elects to pay the following contribution rate effective July 1, 2012:
(Check only one box)
O The Certified Rate of 12.34% Lf The Alternate Rate of 9.00%; and
BE IT ALSO RESOLVED, that the Pittsylvania County 55171 does hereby certify to the Virginia
Retirement System Board of Trustees that it has reviewed and understands the information provided by the Virginia
Retirement System outlining the potential future fiscal implications of any election made under the provisions of this
resolution; and
NOW, THEREFORE, the officers of Pittsylvania County 55171 are hereby authorized and directed in the
name of the Pittsylvania County to carry out the provisions of this resolution, and said officers of the Pittsylvania
County are authorized and directed to pay over to the Treasurer of Virginia from time to time such sums as are due
to be paid by Pittsylvania County for this purpose.
Governing Body/School Division Chairman
CERTIFICATE
I, , Clerk of the Pittsylvania County, certify that the foregoing is
a true and correct copy of a resolution passed at a lawfully organized meeting of the Pittsylvania County held at
,Virginia at o'clock on , 2012. Given under my hand
seal of the Pittsylvania County this day of , 2012.
Clerk
This resolution must be passed prior to July i, 2012 and
received by VRS no later than .July 10, 2012.
P37
2012 Appropriation Act
Item 468(H)
Central Appropriations Language
"H.1. Except as authorized in Paragraph H.2. of this Item, rates paid to the VRS on behalf of
employees of participating (i) counties, (ii) cities, (iii) towns, (iv) local public school divisions
(only to the extent that the employer contribution rate is not otherwise specified in this act), and
(v) other political subdivisions shall be based on the higher of: a) the contribution rate in effect
for FY 2012, or b) seventy percent of the results of the June 30, 2011 actuarial valuation of assets
and liabilities as approved by the Virginia Retirement System Board of Trustees for the 2012-14
biennium, eighty percent of the results of the June 30, 2013 actuarial valuation of assets and
liabilities as approved by the Virginia Retirement System Board of Trustees for the 2014-16
biennium, ninety percent of the results of the June 30, 2015 actuarial valuation of assets and
liabilities as approved by the Virginia Retirement System Board of Trustees for the 2016-18
biennium, one-hundred percent of the results of the June 30, 2017 actuarial valuation of assets
and liabilities as approved by the Virginia Retirement System Board of Trustees for the 2018-20
biennium.
2. Rates paid to the VRS on behalf of employees of participating (i) counties, (ii) cities, (iii)
towns, (iv) local public school divisions (only to the extent that the employer contribution rate is
not otherwise specified in this act), and (v) other political subdivisions may, at each participating
employers option, be based on the employer contribution rates certified by the Virginia
Retirement System (VRS) Board of Trustees pursuant to § 51.1-145(1.), Code of Virginia.
3. Every participating employer must certify to the board of the Virginia Retirement System by
resolution adopted by its local governing body that it: has reviewed and understands the
information provided by the Virginia Retirement System outlining the potential future fiscal
implications of electing or not electing to utilize the employer contribution rates certified by the
Virginia Retirement System (VRS) Board of Trustees, as provided for in paragraph H.2.
4. Prior to electing to utilize the employer contribution rates certified by the Virginia Retirement
System (VRS) Board of Trustees, as authorized in paragraph H.2, local public school divisions
must receive the concurrence of the local governing body. Such concurrence must be
documented by a resolution of the governing body.
5. The board of the Virginia Retirement System shall provide all employers participating in the
Virginia Retirement System with a summary of the implications inherent in the use of the
employer contribution rates certified by the Virginia Retirement System (VRS) Board of
Trustees set out in paragraph H.2, and the alternate employer contribution rates set out in
paragraph H.1."
Explanation:
(This amendment allows for the phase-in of the VRS Board-approved employer contribution
rates for local employers over three biennia.)
P38
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Virginia Retirement System (VRS) -Member
Contribution Election Resolution
SUBJECT/PROPOSAL/REQUEST:
Approval of a resolution to implement the member
contribution requirements of Chapter 822 of the 2012
Acts of Assembly (SB497) effective July 1, 2012 for
the Virginia Retirement System
STAFF CONTACT(S):
Sleeper, VanDerHyde
AGENDA DATE:
5-15-12
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
REVIEWED BY:
ITEM NUMBER:
9
INFORMATION:
INFORMATION:
BACKGROUND:
Chapter 822 of the 2012 Acts of Assembly (SB497) discusses the member contribution requirements
necessary for employees to begin paying the employee portion of the Virginia Retirement Rate, which
equates to 5%. A copy of Chapter 822 of the 2012 Acts of Assembly (SB497) is attached for your perusal.
DISCUSSION:
During the budget process for FY 2013, it was determined that Pittsylvania County would benefit
tremendously from the ability to phase in the member contribution over a 5 year period. Employees of
Pittsylvania County would receive a 1% salary increase beginning July 1, 2012 in order for them to contribute
1% to the Virginia Retirement System. This method would continue for the next 5 years until Pittsylvania
County employees pay the entire 5% member contribution. All employees hired by Pittsylvania County after
July 1, 2012 will automatically pay the 5% member contribution upon commencement of employment. It is
not an option to phase these individuals in.
RECOMMENDATION:
Staff recommends that the Board approve the attached resolution (Resolution 2012-OS-OS) to elect the
member contribution schedule effective July 1, 2012 with the Virginia Retirement System.
P39
Resolution 2012-05-05
Member Contributions by Salary Reduction for Counties, Cities,
Towns, and Other Political Subdivisions
(In accordance with Chapter 822 of the 2012 Acts of Assembly (SB497))
Resolution
WHEREAS, the Pittsylvania County 55171 employees who are Virginia Retirement System
members who commence or recommence employment on or after July 1, 2012 ("FY2013 Employees" for
purposes of this resolution), shall be required to contribute five percent of their creditable compensation by
salary reduction pursuant to Internal Revenue Code § 414(h) on a pre-tax basis upon commencing or
recommencing employment; and
WHEREAS, the Pittsylvania County 55171 employees who are Virginia Retirement System
members and in service on June 30, 2012, shall be required to contribute five percent of their creditable
compensation by salary reduction pursuant to Internal Revenue Code § 414(h) on a pre-tax basis no later
than July 1, 2016; and
WHEREAS, such employees in service on June 30, 2012, shall contribute a minimum of an
additional one percent of their creditable compensation beginning on each July 1 of 2012, 2013, 2014, 2015,
and 2016, or until the employees' contributions equal five percent of creditable compensation; and
WHEREAS, the Pittsylvania County 5 S 171 may elect to require such employees in service on June
30, 2012, to contribute more than an additional one percent each year, in whole percentages, until the
employees' contributions equal five percent of creditable compensation; and
WHEREAS, the second enactment clause of Chapter 822 of the 2012 Acts of Assembly (SB497)
requires an increase in total creditable compensation, effective July 1, 2012, to each such employee in
service on June 30, 2012, to offset the cost of the member contributions, such increase in total creditable
compensation to be equal to the difference between five percent of the employee's total creditable
compensation and the percentage of the member contribution paid by such employee on January 1, 2012.
BE IT THEREFORE RESOLVED, that the Pittsylvania County 55171 does hereby certify to the
Virginia Retirement System Board of Trustees that it shall effect the implementation of the member
contribution requirements of Chapter 822 of the 2012 Acts of Assembly (SB497) according to the following
schedule for the fiscal year beginning July 1, 2012 (i.e., FY2013):
Type of
Em to ee Employer Paid
Member Contribution Employee Paid
Member Contribution
Plan 1 4 % 1
Plant 4% 1%
FY2013 Employees 0% 5%
(Note: Each row must add up to 5 percent.); and
BE IT FURTHER RESOLVED, that such contributions, although designated as member
contributions, are to be made by the Pittsylvania County in lieu of member contributions; and
P40
BE IT FURTHER RESOLVED, that pick up member contributions shall be paid from the same
source of funds as used in paying the wages to affected employees; and
BE IT FURTHER RESOLVED, that member contributions made by the Pittsylvania County under
the pick up arrangement shall be treated for all purposes other than income taxation, including but not limited
to VRS benefits, in the same manner and to the same extent as member contributions made prior to the pick
up arrangement; and
BE IT FURTHER RESOLVED, that nothing herein shall be construed so as to permit or extend an
option to VRS members to receive the pick up contributions made by the Pittsylvania County directly instead
of having them paid to VRS; and
BE IT FURTHER RESOLVED, that notwithstanding any contractual or other provisions, the wages
of each member of VRS who is an employee of the Pittsylvania County shall be reduced by the amount of
member contributions picked up by the Pittsylvania County on behalf of such employee pursuant to the
foregoing resolutions.
NOW, THEREFORE, the officers of Pittsylvania County 55171 are hereby authorized and directed
in the name of the Pittsylvania County to carry out the provisions of this resolution, and said officers of the
Pittsylvania County are authorized and directed to pay over to the Treasurer of Virginia from time to time
such sums as are due to be paid by the Pittsylvania County for this purpose.
Governing Body Chairman
CERTIFICATE
I, , Clerk of the Pittsylvania County, certify that the
foregoing is a true and correct copy of a resolution passed at a lawfully organized meeting of the
Pittsylvania County held at ,Virginia at o'clock on
2012. Given under my hand and seal of the Pittsylvania County this day of
2012.
Clerk
This resolution must be passed prior to 7uly 1, 2012 and
received by VRS no later than 7uly 10, 2012.
P41
VIRGINIA ACTS OF ASSEMBLY -- 2012 RECONVENED SESSION
CHAPTER 822
An Act to amend and reenact § 51.1-144 of the Code of Virginia, relating to Virginia Retirement System
employee contributions; local employees; school board employees.
[S 497]
Approved April 18, 2012
Be it enacted by the General Assembly of Virginia:
1. That § 51.1-144 of the Code of Virginia is amended and reenacted as follows:
§ 51.1-144. Member contributions.
A. Each member shall contribute five percent of his creditable compensation for each pay period for
which he receives compensation.
The employer shall deduct the contribution payable by the member. Every employee accepting
employment shall be deemed to consent and agree to any deductions from his compensation required by
this chapter. 1~1e ~ shall be €rem ~e sen3pens~ien e€ a ~ aft leis ne~nal
reEi~e date i€ t#e ~ne~nber elects net to s~
B. In determining the creditable compensation of a member in a payroll period, the Board may
consider the rate of compensation payable to the member on the date of entry or removal of his name
from the payroll as having been received throughout the month if service for the month is creditable. If
service for the month is not creditable, the Board may consider any compensation payable during the
month as not being creditable compensation.
C. The minimum compensation provided by law for any member shall be reduced by the deduction
required by this section. Except for any benefits provided by this chapter, payment of compensation
mmus the deductions shall be a full and complete discharge of all claims for services rendered by the
member during the period covered by the payment.
D. No deduction shall be made from any member's compensation if the employer's contribution is in
default.
E. The Board may modify the method of collecting the contributions of members so that the
employer may retain the amounts deducted from members' salaries and have a corresponding amount
deducted from state funds otherwise payable to the employer.
F. 1. Except as provided in sebdrvisien subdivisions ~ 3 and 4, any employer may elect to pay an
equivalent amount in lieu of all member contributions required of its employees. Such payments shall be
credited to the members' contribution account. These contributions shall not be considered wages for
purposes of Chapter 7 (§ 51.1-700 et seq.) of this title, nor shall they be considered to be salary for
purposes of this chapter.
2. A person who becomes a member on or after July 1, 2010, shall be required to pay member
contributions on a salary reduction basis in accordance with § 414(h) of the Internal Revenue Code in
the amount of five percent of creditable compensation if the person is (i) a member covered by the
defined benefit plan established under this chapter, (ii) a member of the State Police Off'icers' Retirement
System under Chapter 2 (§ 51.1-200 et seq.), (iii) a member of the Virginia Law Officers' Retirement
System under Chapter 2.1 (§ 51.1-211 et seq.), (iv) a member of the Judicial Retirement System under
Chapter 3 (§ 51.1-300 et seq.), or (v) earning the benefits permitted by § 51.1-138.
sew sib ; tew~t; lesal fills ssl~esl beam e~ eta lesal en~leye~ n~ sleet to ~a~} an
egni~alen! aa3eaet ~ liea e€ the mex~be~ sen~3s ~ e€ ids efnple~+ees dessr3bed ~ his
sabd~isien- ~e sett ~ fin; lesal peblis ssl3eel beam e~ et~e~ lesal e~npleyc~ n~ pa3 ; ~
~kele pe~~ ep #e €r~e pe~sent e€ ~e creditable sen~pensa~ien etber~iss wed e€ snsb
e~npleyees; p~e~ided tl~ ~e e~pleyer pa}s die carne pe~ee~age e€ eredlte}~le ee~nper~satien €eF all seep
ernpleyee~ and Is pa~i$g all rr3ex3ber ser}trtbatiens rimed ande~ tl}is sestien €er all e€ its etl~
rnernber en3ple~+ees net dessrfbed la dais sabdii+isierr. ~} per~ien e€ the €tve peFSeet s€ s~editable
eernpensatien mired e€ a persen ~e besernes a reember en er after 3aly ~; ~~ that is net paid by
tl~e se~tnt}~ sib ; Sri; lesa~l ~k~s ssbeel beam; e~ ether lesal e~leyer; shall be paid by snsl3 peise~r
lace en3pleyer etl~ d3an a seant3; ~ tee lesal peblis ssl~eel beam e~ ether lesal ernpleyer s13a11
be allewed to elect to pay any ameirnt e€ the ~ sent~ibet-ie~s ~egni~ e€ a pe~sen whe besemes a
n3ember en of a€le~ 3al}f ~; 28l&
3. A member who is an employee of a county, city, town, or other local employer other than a local
public school board, regardless of whether the member is a person who becomes a member on or after
July 1, 2010, shall be required to pay member contributions on a salary reduction basis in accordance
with ~ 414(h) of the Internal Revenue Code in the amount of five percent of creditable compensation as
follows: (i) any member who commences or recommences employment on or after July 1, 2012, shall be
required to contribute five percent of his creditable compensation upon commencing or recommencing
P42
2 of 2
employment and (ii) members in service on June 30, 2012, shall be required to contribute five percent
of their creditable compensation no later than July 1, 2016. Such member described in subdivision (ii)
shall contribute a minimum of an additional one percent of his creditable compensation beginning on
each July 1 of 2012, 2013, 2014, 2015, and 2016, or until the member's contribution equals five percent
of creditable compensation, but the county, city, town, or other local employer other than a local public
school board may elect to require members to contribute more than an additional one percent each
year, in whole percentages. In no case shall a member be required to contribute more than five percent
of his creditable compensation for each pay period for which he receives compensation. No county, city,
town, or other local employer other than a local public school board shall be allowed to elect to pay
any amount of member contributions except to pay the d~erence between five percent and the employee
contribution during the phase-in period described in this subdivision for a member who was in service
on June 30, 2012.
4. A member who is an employee of a local public school board, regardless of whether the member
is a person who becomes a member on or after July 1, 2010, shall be required to pay member
contributions on a salary reduction basis in accordance with § 414(h) of the Internal Revenue Code in
the amount of frve percent of creditable compensation as follows: (i) any member who commences or
recommences employment on or after July 1, 2012, shall be required to contribute five percent of his
creditable compensation upon commencing or recommencing employment and (ii) members in service on
June 30, 2012, shall be required to contribute five percent of their creditable compensation no later
than July 1, 2016. Such member described in subdivision (ii) shall contribute a minimum of an
additional one percent of his creditable compensation beginning on each July 1 of 2012, 2013, 2014,
201 S, and 2016, or until the member's contribution equals five percent of creditable compensation, but
the local public school board employer may elect to require members to contribute more than an
additional one percent each year, in whole percentages. In no case shall a member be required to
contribute more than five percent of his creditable compensation for each pay period for which he
receives compensation. No local public school board employer shall be allowed to elect to pay any
amount of member contributions except to pay the difference between five percent and the employee
contribution during the phase-in period described in this subdivision for a member who was in service
on June 30, 2012.
5. Notwithstanding any other provision of this section or other law, only those employers who
were paying member contributions as of February 1, 2010, may pay member contributions. The
provisions of this subdivision shall not apply to a county, city, town, local public school board, or other
local employer.
G. &~}est to tke p~e~isiens e€ sabsestien F; any empleyer wbese ex~pleyees aye paying ~
sent~ibt~tiens to tke ~~t systems eo a salami r~stien basis ~ asse~a~se witk ~ 4~-4(~} e€ t13e
lxte~al Re~e~e fie ~ phase-~ the ~ e€ tke ~ se~ibatiet~s ea bekal€ e€ its
en3pleyees spei3 neti€satien to tke Bea£A e€ tke ex~pleye~~ i~ttent to ~alEe susk mss: eke Bawd
shall app~e~e tke pew e€ tio~e ~} whisk tke pkase~ skal} be sen3pleted nat to e~seed sr~ yews €rex~
tke e€ tke pkesed-~ mss:
~1- ~ e~rpleye~ tka~ by ~esekitien e€ its ge~+er~i~g ked3+; sleets to prime r~ergent eeve~ege ~fe~
its empleyees i~ asse~anse witk ~ ~,~o en e~ a~ Septex~ber ~ ~99~ shall allew its en3ple~ees to
pa} ner se~~ to tke r+~ s~stex3 en a salami redastien basis i~ asse~aase witk
~ 44A{k~ e€ tke ~1 ~e Cie i$ lies e€ paying tke n~be~ sew en bekal-f e€ its
ernpleyees in asse~se witk tke p~ e€ s~sbsee~tiex
l- The Board may develop procedures to effect the transfer of member contributions paid by
employers on or after July 1, 1980, and accrued interest on those contributions, to the member
contribution account of the member, if such contributions have been previously deposited into the
retirement allowance account of the employer.
2. That any county, city, town, local public school board, or other local employer that currently
pays any portion of member contributions to the Virginia Retirement System that the member will
be responsible for paying pursuant to the provisions of this act shall provide an increase in total
creditable compensation, effective July 1, 2012, to each affected member who was in service on
June 30, 2012, to offset the cost of the member contributions. Such increase in total creditable
compensation shall be equal to the difference between five percent of an employee's total
creditable compensation and the percentage of the member contribution paid by the local member
on January 1, 2012. If a county, city, town, local public school board, or other local employer
elects to phase in the member contributions pursuant to subdivision F 3 or F 4 of § 51.1-144 of the
Code of Virginia, the increase in total creditable compensation may also be phased in at the same
rate.
P43
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
FY2012/l3 Annual County Budget Amendment
AGENDA DATE:
5-15-12
ITEM NUMBER:
10
SUBJECT/PROPOSAL/REQUEST:
Proposed Budget Amendments to the 2012/2013
County Budget
STAFF CONTACT(S):
Mr. Sleeper
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
No
INFORMATION:
INFORMATION:
BACKGROUND:
The Pittsylvania County Board of Supervisors voted to approve and appropriate the 2012/2013 Annual
Budget, totaling $186,796,834 on Monday, May 7, 2012.
DISCUSSION:
The Honorable Coy E. Harville has requested consideration of an amendment to 2012/2013 Annual Budget
approved May 7, 2012, to reduce the proposed real estate increase from 4¢ to 2¢. This would require a
reduction in the Debt Service Reserve Fund of a total of $706,000.
RECOMMENDATION:
This is submitted to the Board of Supervisors for their review and consideration.
P44
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Board Review of Chapter 21 of the Pittsylvania
County Code -Water and Sewer Connection Fees
AGENDA DATE:
5-15-12
ITEM NUMBER:
11
SUBJECT/PROPOSAL/REOUEST:
Action on Water and Sewer Fees
STAFF CONTACT(S):
Mr. Sleeper
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
INFORMATION:
INFORMATION:
BACKGROUND:
The Pittsylvania County Board of Supervisors amended Chapter 21 of the Pittsylvania County Code in 2011
in order to update the sections to match requirements of both the State Code and the County's Service
Authority's current operations.
DISCUSSION:
The Honorable Marshall Ecker of the Staunton River District has requested the Board of Supervisors to
review Chapter 21, under Section 21-8; Enforcement of Rates, Charges, and Fees, and request that the
Pittsylvania County Service Authority implement the statutory connection costs to all the homeowners along
the proposed areas of extended water and sewer service. This would require the homeowners to either hook-
up to the system or to pay the price as if they were hooked-up to the system.
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review and consideration.
P45
D. Publication: Any proposed change in the schedule of the aforementioned rates, fees, and
charges by the PCSA shall be published in a newspaper having general circulation in the
County in accordance with the requirements set forth in the Code of Virginia, 1950, as
amended.
SEC. 21-8. ENFORCEMENT OF RATES, CHARGES, AND FEES
The owners of all houses, buildings, or properties used for human occupancy, employment,
recreation, or other purposes, presently existing or constructed subsequent to the installation of
the heretofore described water and sewerage systems and situated within the project areas of the
Authority and a butting on any street, alley, right-of--way, public right-of--way, or easement in
which there is located a public sanitary sewer and/or water main at a distance not greater than two
hundred (200) feet from such houses, buildings, or properties, shall be required to install suitable
toilet and other disposable liquid waste facilities therein and to connect such facilities directly
with the public sewer and water main. All such connections shall be made in accordance with
rules and regulations adopted by the Authority, which may provide for a reasonable charge for
making such connections.
No public water main or sanitary sewer line or systems shall be constructed along any street in the
Service Area until at least fifty-one (51) percent of the property owners fronting the street, road,
or highway shall have agreed to or petitioned the PCSA for such water or sewer service. Where
such construction is agreed to or petitioned for by the property owners, the feasibility and
advisability to construct such water or sewer lines or systems shall be determined by the PCSA. If
connection is not made to the systems upon the completion of the particular system, the owner,
occupant, or tenant shall have thirty (30) days to connect to the system. In the event the
connection is not made at the expiration of such thirty (30) day period, the connection fee is then
due and payable to the Authority the same as if the connection had been made. A service charge
applicable to the property, as if the connection had been made, shall begin to accrue as of the
expiration of such thirty (30) day period and shall be payable to the same as if such connection
had been made as of that date.
Notwithstanding any other provision of this chapter, those persons having a domestic supply or
source of potable water shall not be required to discontinue the use of such water. However,
persons not served by a water supply system, as defined by § 15.2-2149 of the Virginia Code,
1950, as amended, producing potable water meeting the standards established by the Virginia
Department of Health may be required to pay a connection fee, a front footage fee, and a monthly
nonuser service charge, which charge shall not be more than that proportion of the minimum
monthly user charge, imposed by the Authority, as debt service bears to the total operating and
debt service costs, or any combination of such fees and charges.
Notwithstanding any other provision of this chapter, those persons having a private septic system
or domestic sewage system meeting applicable standards established by the Virginia Department
of Health shall not be required under this chapter to discontinue the use of such system.
However, such persons may be required to pay a connection fee, a front footage fee, and a
monthly nonuser service charge, which charge shall not be more than that proportion of the
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minimum monthly user charge, imposed by the Authority, as debt service bears to the total
operating and debt service costs, or any combination of such fees and charges.
Persons who have obtained exemption from or deferral of taxation pursuant to an ordinance
authorized by § 58.1-3210 of Virginia Code, 1950, as amended, may be exempted or deferred by
the authority from paying any charges and fees authorized herein, to the same extent as the
exemption from or deferral of taxation pursuant to such ordinance.
SEC. 21-9. UNLAWFUL AND ILLEGAL USE OF FIRE HYDRANTS AND PENALTY
FEES.
A. Any person who (i) tampers with any metering device to the facilities owned by the PCSA or
as set forth in Section 18.2-162, of the Code of Virginia, 1950, as amended, or otherwise
intentionally prevents such a metering device from properly registering the degree, amount, or
quantity of service supplied, or (ii) diverts such service, not owned or controlled by any such
company, shall be guilt of a Class 1 misdemeanor.
B. Any person who willfully and maliciously (i) diverts any public wastewater or sewer line, or
(ii) diverts or wastes any public water supply by tampering with any fire hydrant shall be
guilty of a Class 2 misdemeanor.
C. The court may order restitution for the value of the services unlawfully used and for all costs.
Such costs shall be limited to actual expenses, including the base wages of employees acting
as witnesses for the County, and suit cost, and the amount shall not exceed $250.00, excluding
the value of the service.
D. Any person who shall intentionally destroy or damage any facility of the PCSA or as identified
in Section 18.2-162 of the Code of Virginia, 1950, as amended, which is used to furnish water
service to the public, shall be guilty of a Class 4 felony, provided that in the event the
destruction or damage may be remedied or repaired for $200.00 or less, such act shall
constitute a Class 3 misdemeanor. (B.S.M. 8-17-10)
SEC. 21-10. EXCLUSIVE AUTHORITY.
No other Authority has been created under the provisions of the Act serving the whole or part of
the same area for the same purposes, and none of the powers granted by said Act shall be
exercised by the Authority in construction, improvement, maintenance, extension of operation of
any project or projects, which in whole or in part, shall duplicate or compete with existing
utilities, public or private, serving substantially the same purposes. (B.S.M. 2-5-73, amended 9-
4-73,2-4-74)
SECS. 21-11. - 21-14. RESERVED
Amended by the Board of Supervisors 6-6-11.
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APPOINTMENTS
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PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Appointment -Southern Area on Aging Board of
Directors
AGENDA DATE:
OS-15-2012
ITEM NUMBER:
12
SUBJECT/PROPOSAL/REQUEST:
Appointments to Southern Area on Aging Board of
Directors
STAFF CONTACT(S):
Mr. Sleeper
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
No
REVIEWED BY:
INFORMATION:
INFORMATION:
BACKGROUND:
Agencies, Boards and Commissions that operate under Pittsylvania County make nominations to the Board of
Supervisors for appointments representing each election district within the County, or are appointed to represent
Pittsylvania County as part of a regional organization. The Southern Area on Aging Agency is comprised of
representatives from the Counties of Franklin, Henry, Patrick and Pittsylvania, and the Cities of Danville and
Martinsville.
DISCUSSION:
The Chairman of the Board of Supervisors has requested before any nominations for appointments are made to any
committees, boards, agencies or commissions, that the name be submitted to the Board of Supervisors prior to the
board meeting of the proposed candidate to be nominated for an appointment to that board, agency, committee or
commission. The Reverend John Clark holds a seat on the Board of Directors for the Southern Area on Aging
Agency, with a term that will expire on June 30, 2012. Reverend Clark is eligible for re-appointment as he has only
served one 3-year term. Members may serve up to two (2) 3-year consecutive terms.
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review and consideration.
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PITTSYLVANIA COUNTY
Board of Supervisors
E?~ECUTIVE SLiMMARY
AGENDA TITLE:
Appointment -Dan River Small Business
Development Center
AGENDA DATE:
OS-15-2012
ITEM NUMBER:
l3
SUBJECT/PROPOSAL/REOUEST:
Appointment Board of Directors for the Dan River
Small Business Development Center
STAFF CONTACT(S):
Mr. Sleeper
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
No
REVIEWED BY:
INFORMATION:
INFORMATION:
BACKGROUND:
Agencies, Boards and Commissions that operate under Pittsylvania County make nominations to the Board of
Supervisors for appointments representing each election district within the County, or are appointed to represent
Pittsylvania County as part of a regional organization.
DISCUSSION:
The Chairman of the Board of Supervisors has requested before any nominations for appointments are made to any
committees, boards, agencies or commissions, that the name be submitted to the Board of Supervisors prior to the
board meeting of the proposed candidate to be nominated for an appointment to that board, agency, committee or
commission.
(a) Mr. Glenn Giles represents the Private Sector on the Board of Directors for the Dan River Small Business
Development Center, and is currently the Vice-Chairman of the Board. This seat's term will expire on June 30,
2012 and Mr. Giles is eligible for re-appointment as a Private Sector representative. This seat is a 2-year term.
Members may serve up to two 2-year consecutive terms.
(b) Mr. Donnie Stevens represents the Private Sector on the Board of Directors for the Dan River Small Business
Development Center. This seat's term will expire on June 30, 2012 and Mr. Stevens is eligible for re-appointment
as a Private Sector representative. This seat is a 2-year term. Members may serve up to two 2-year consecutive
terms.
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review and consideration.
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PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Appointment -Danville Airport Commission
AGENDA DATE:
OS-15-2012
ITEM NUMBER:
14
SUBJECT/PROPOSAL/REQUEST:
Appointment
STAFF CONTACT(S):
Mr. Sleeper
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
No
INFORMATION:
INFORMATION:
BACKGROUND:
The City of Danville owns the Danville Regional Airport in its entirety. Therefore, the City Council makes the
necessary appointments to the Danville Regional Airport Commission. The City of Danville has agreed to appoint
representatives from the surrounding jurisdictions to expedite the regional status of the Danville Regional Airport.
DISCUSSION:
The Chairman of the Board of Supervisors has requested before any nominations for appointments are made to any
committees, boards, agencies or commissions, that the name be submitted to the Board of Supervisors prior to the
board meeting of the proposed candidate to be nominated for an appointment to that board, agency, committee or
commission.
The Danville Airport Commission consists of eight (8) members, two of which shall be licensed pilots. The
representative from Pittsylvania County is currently Mr. Eugene F. Jackson, Jr. Mr. Jackson is currently one of the
two licensed pilots appointed to the Commission.
Mr. Jackson's term will expire June 30, 2012. Mr. Jackson is eligible for re-appointment to a 3-year term.
RECOMMENDATION:
Staff recommends that the Board of Supervisors nominate Mr. Eugene F. Jackson, Jr. from Pittsylvania County.
The City of Danville normally receives nominations from the Board of Supervisors from Pittsylvania County and
makes an appointment to the Airport Commission. Staff recommends the Board nominate Mr. Eugene F. Jackson,
Jr. to the Danville City Council for appointment to the Danville Regional Airport Commission for a second term.
This term is fora 3-year period that would run from July 1, 2012 -June 30, 2015.
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PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE St1MMARY
AGENDA TITLE:
Appointment -Danville-Pittsylvania Community
Services Board of Directors
AGENDA DATE:
OS-15-2012
ITEM NUMBER:
15
SUBJECT/PROPOSAL/REOUEST:
Appointments to Danville-Pittsylvania Community
Services Board of Directors: Tunstall, Staunton River,
and Chatham-Blairs Districts
ACTION:
Yes
CONSENT AGENDA:
ACTION:
STAFF CONTACT(S):
Mr. Sleeper
ATTACHMENTS:
No
REVIEWED BY:
INFORMATION:
INFORMATION:
BACKGROUND:
Agencies, Boards and Commissions that operate under Pittsylvania County make nominations to the Board of
Supervisors for appointments representing each election district within the County. The Danville-Pittsylvania
Community Services Board of Directors is a board in which a representative from each district is appointed by
the Board.
DISCUSSION:
The Chairman of the Board of Supervisors has requested before any nominations for appointments are made to any
committees, boards, agencies or commissions, that the name be submitted to the Board of Supervisors prior to the
board meeting of the proposed candidate to be nominated for an appointment to that board, agency, committee or
commission. There are three (3) seats on the Board of Directors for the Danville-Pittsylvania Community Services
Board with terms that will expire on June 30, 2012. Members may serve up to three 3-year consecutive terms.
(a) Mr. James Clark, III holds a seat with a term that will expire on June 30, 2012. Mr. Clark has already held
three (3) consecutive 3-year terms and is not eligible for re-appointment. This position represents the Tunstall
District.
(b) Mr. Dean Jennings holds a seat with a term that will expire on June 30, 2012. Mr. Jennings has already held
three (3) consecutive 3-yeart terms and is not eligible for re-appointment. This position represents the Staunton
River District.
(c) Ms. Gayla R. Wood holds a seat that will expire on June 30, 2012. At the end of her current temi,Ms. Wood
has indicated she will be moving out of state and therefore cannot be re-appointed. This position represents the
Chatham-Blairs District.
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review and consideration.
P52
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Appointment -Pittsylvania County Public Library
Board of Trustees
AGENDA DATE:
OS-15-2012
ITEM NUMBER:
16
SUBJECT/PROPOSAL/REQUEST:
Appointments -Tunstall District and Westover
District
STAFF CONTACT(S):
Mr. Sleeper
ACTION:
Yes
CONSENT AGENDA:
INFORMATION:
ACTION: INFORMATION:
ATTACHMENTS:
No
REVIEWED BY:
BACKGROUND:
Agencies, Boards. and Commissions that operate under Pittsylvania County make nominations to the Board of
Supervisors for appointments representing each election district within the County, or are appointed to represent
Pittsylvania County as part of a regional organization.
DISCUSSION:
The Chairman of the Board of Supervisors has requested before any nominations for appointments are made to any
committees, boards, agencies or commissions, that the name be submitted to the Board of Supervisors prior to the
board meeting of the proposed candidate to be nominated for an appointment to that board, agency, committee or
commission.
(a) Ms. Debra Turner is currently the representative for the Tunstall District and seats for a term that will expire on
June 30, 2012. The Pittsylvania County Public Library Board of Trustees is composed of 10 members; one from
each electoral district in the County and one from each of the Towns (Chatham, Gretna and Hurt). Terms are for
four (4) years and Ms. Turner is eligible for re-appointment.
(b) Ms. Debra Dockery is currently the representative for the Tunstall District and seats for a term that will expire
on June 30, 2012. The Pittsylvania County Public Library Board of Trustees is composed of 10 members; one from
each electoral district in the County and one from each of the Towns (Chatham, Gretna and Hurt). Terms are for
four (4) years and Ms. Dockery is eligible for re-appointment.
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review and consideration.
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REPORTS FROM
BOARD
MEMBERS
P54
REPORTS FROM
LEGAL COUNSEL
P55
REPORTS FROM
COUNTY
ADMINISTRATOR
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CLOSED
MEETING
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ADJOURNMENT
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