04-02-2012 BOS Regular Meeting~~~
BOARD PACKET
BOARD OF SUPERVISORS
REGULAR MEETING
APRIL 2, 2012
1767
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
REGULAR MEETING
MONDAY, APRIL 2, 2012
7:00 P.M.
GENERAL DISTRICT COURTROOM
EDWIN R. SHIELDS COURTHOUSE ADDITION
CHATHAM, VA 24531
AGENDA
Call to Order - 7:00 p.m.
2. Roll Call
3. Pledge of Allegiance
4. Items to be added to the Agenda
(a) Tri-County Relicensing Committee (TCRC) Appropriations - Requires a motion and a 10-
Day Layover -Page 7
(b) Request to Purchase Service Weapon -Sheriff's Department -Pages 8-1
APPROVAL OF AGENDA
HEARING OF THE CITIZENS
CONSENT AGENDA
5(a) Minutes: March O5, 2012
March 13, 2012
March 14, 2012
March 15, 2012
March 15, 2012
March 20, 2012
Regular Meeting - Pagesl7-24
Retreat -Pages 25-27
Retreat -Pages 28-30
Work Session -Pages 31-32
Joint Meeting -Pittsylvania County Board of
Supervisors &Pittsylvania County Service Authority -
Pages 33-34
Adjourned Meeting -Pages 35-49
(b) Bill List -March 2012 (Ou County Website)
(c) Resolution -Bobby Burnett -Pages - 50-~ 1
NEW BUSINESS
6. Local Representatives to the Virginia General Assembly -Page S;t
7. Recommendations from Legislative Committee -Page SS
(a) Discussion of political signs on County property
(b) Discussion of aid to elderly on Personal Property Tax and Solid Waste Fee
8. Operation and Maintenance Agreement -Pittsylvania County Board of Supervisors and
Pittsylvania County Service Authority -Pages 56-60
9. Proposed Amendment to Chapter 2-22; Running At Large Restrictions in Designated Areas
(Dogwood Estates); Request to Set Public Hearing -Pages 61-62
10. Resolution -Piedmont BioProducts, LLC -Pages 63-64
11. Livestock Claims -Pages 65-67
12. Line of Duty Resolution -Pages 68-70
13. Library Fax Dollars Appropriation - Requires a Roll Call Vote -Pages 71-73
14. Expenditure Refunds - Requires a motion and a 10-Day Layover -Pages 74-76
15. Circuit Courtroom Cushions -Pages 77-80
16. Chatham-Blairs Representative to the Pittsylvania County Service Authority -Hershel Stone
Page 82
BOARD ANNOUNCEMENTS
REPORTS FROM LEGAL COUNSEL
REPORTS FROM COUNTY ADMINISTRATOR
CLOSED SESSION
17. Closed Session: Discussion or consideration of the acquisition of real property for a public
purpose, or of the disposition of publicly held real property, where discussion in an open
meeting would adversely affect the bargaining position or negotiating strategy of the public
body.
Authority: §2.2-3711(A)(3) Code of Virginia, 1950, as amended
Subject Matter: Recreation
Purpose: Negotiation of Purchase of Real Property
ADJOURNMENT
TO BE ADDED
P6
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
4-02-12
ITEM NUMBER:
4(a)
Tri-County Relicensing Committee Appropriation-
This item requires a motion and a ] 0-da}~ layover
Approval by the Board of Supervisors to appropriate
an additional $10,000 for the Tri-County Relicensing
Committee
STAFF CONTACT(S):
Sleeper, Van ller Hyde
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
No
INFORMATION:
INFORMATION:
BACKGROUND:
The Tri-County Relicensing Committee (TCRC) is made up of four counties: Bedford, Franklin, Pittsylvania
and Campbell. This committee exists to protect the water quality and water levels when Appalachian Power
applies for relicensing.
A total of $10,000 was budgeted for the TCRC in 2007 for the operation of the committee. Each year. funds
are carried over to support this function. This fund has currently exhausted all but $597.50 of this original
2007 appropriation. We have received a new invoice for the operation of this committee in the amount of
$3,031.84.
Staff recommends that the Board of Supervisors approve an appropriation of $10,000 for the TCRC (line
item 3 1 0-4-094 1 50-8 1 8 1 1 7. These funds will be carried over to the FY 2013 budget. THIS ITEM
REQUIRES A MOTION AND A 10-DAY LAYOVER.
P7
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
04-02-2012
ITEM NUMBER:
4(b)
Purchase of Service Weapon
SUBJECT/PROPOSAL/REO VEST:
ACTION:
INFORMATION:
Purchase of Service Weapon
STAFF CONTACT(S):
William D. Sleeper; Sheriff Taylor
CONSENT AGENDA:
ACTION:
Yes
ATTACHMENTS:
Yes
REVIEWED BY:
INFORMATION:
BACKGROUND:
Over the years, the Pittsylvania County Board of Supervisors has approved requests to purchase service
weapons issued members of the Pittsylvania County Sheriff's Office upon their retirement.
Attached hereto, is a letter from the Honorable Mike Taylor, Sheriff of Pittsylvania County, requesting
approval from the Board of Supervisors that retired Deputy Sheriff Larry Morris, (as of January 1, 2012), be
allowed to purchase his issued service weapon. §59.1-148.3, Purchase of Handguns of Certain Officers, of the
Code of Virginia, 1950, as amended, covers the circumstances pertaining to officers being allowed to purchase their
issued service weapons and Sheriff Taylor's request meets all the requirements of the State code. (See attached).
RECOMMENDATION:
Staff recommends the Board of Supervisors approve Sheriff Taylor's request that retired Deputy Sheriff
Larry Morris be allowed to purchase his issued service weapon.
P8
?fhe ~~~__ ~ ~~~ Sher ~.~
PittsyCvania. County
Phone (434) 432-7800 or (434) 656-6z» ,fax (434) 432-7823
EmaiC-pcsoC~pittgov.org -Website - www.pittsyCvaniastier fforg
9-tichaeCW. rayfor P.O Box 40~
Sherij~ March 29, 2012 C~ath~un, ti.~l us3~
William D. Sleeper
County Administrator
Pittsylvania County
P.O. Box 426
Chatham, VA 24531
Ref: Vireinia Code § 59.1-148.3. Purchase of handRUns of certain officers
Dear Dan:
Enclosed you will find a letter from Retired Deputy Sheriff Larry Morris requesting to purchase his
previously issued service handgun. Also enclosed is a copy of Virginia Code § 59.1-148.3, which
authorizes the sale of service issued weapons of certain officers.
Larry Morris was appointed as a Pittsylvania County Deputy Sheriff on July 16, 1986 and has an
effective retirement date of January 1, 2012. The Virginia Retirement System has listed Mr. Morris'
retirement information as 25 years 6 months of service.
I concur that Mr. Morris has met the Virginia Code requirement to purchase his previously issued
Glock Model 22 Serial Number HHA457 handgun and submit to you for the Board's approval of this
request.
With kindest regards I remain,
Very truly yours,
~~
Michael .Taylor
Sheriff
Enclosures: 1- Letter of request from Retired Deputy Sheriff Larry Morris
2-Virginia Code § 59.1-148.3. Purchase of handguns of certain officers
3-Copy of Larry Morris' Virginia Retirement Information (Financials redacted)
M WT/esc
P9
February 3, 2012
Michael W. Taylor, Sheriff
P.O. Box 407
Chatham, VA 24531
Dear Sheriff Taylor:
I am hereby requesting, as provided in state code, the opportunity to purchase my service
weapon upon my retirement.
Sincerely,
~~ ~ ~f ~
Larry Morris
P10
rev ~ next
§ 59.]-148.3. Purchase of handguns of certain officers.
A. The Department of State Police, the Department of Game and Inland Fisheries, the Department of Alcoholic
Beverage Control, the State Lottery Department, the Marine Resources Commission, the Capitol Police, the
Department of Conservation and Recreation, the Department of Forestry, any sheriff; any regional jail board or
authority and any local police department may allow any full-time sworn law-enforcement officer, deputy, or
regional jail officer, a local fire department may allow any full-time sworn fire marshal, the Department of Motor
Vehicles may allow any law-enforcement officer, and any institution of higher learning named in ~ 23-14 may allow
any campus police officer appointed pursuant to Chapter 17 (§ 23-232 et seq.) of Title 23, retiring on or after July 1,
1991, who retires (i) after at least 20 years of service, (ii) at 70 years of age or older after at least 10 years of service,
or (iii) as a result of aservice-incurred disability or who is receiving long-term disability payments for aservice-
incurreddisability with no expectation of returning to the employment where he incurred the disability to purchase
the service handgun issued or previously issued to him by the agency or institution at a price of $l . [f the previously
issued weapon is no longer available, a weapon of like kind may be substituted for that weapon. This privilege shall
also extend to any former Superintendent of the Department of State Police who leaves service after a minimum of
five years. This privilege shall also extend to any person listed above who is eligible for retirement with at least 20
years of service who resigns on or after July 1, 1991, in good standing from one of the agencies listed above to
accept a position covered by the Virginia Retirement System. Other weapons issued by the Department of State
Police for personal duty use of an officer, may, with approval of the Superintendent, be sold to the officer subject to
the qualifications of this section at a fair market price determined as in subsection B, so long as the weapon is a type
and configuration that can be purchased at a regular hardware or sporting goods store by a private citizen without
restrictions other than the instant background check.
B. The agencies listed above may allow any full-time sworn law-enforcement officer who retires with 10 or more
years of service, but less than 20, to purchase the service handgun issued to him by the agency at a price equivalent
to the weapon's fair market value on the date of the officer's retirement. Any full-time sworn law-enforcement
officer employed by any of the agencies listed above who is retired for disability as a result of a nonservice-incurred
disability may purchase the service handgun issued to him by the agency at a price equivalent to the weapon's fair
market value on the date of the officer's retirement. Determinations of fair lnarket value may be made by reference
to a recognized pricing guide.
C. The agencies listed above may allow the immediate survivor of any full-time sworn law-enforcement officer (i)
who is killed in the line of duty or (ii) who dies in service and has at least 20 years of service to purchase the service
handgun issued to the officer by the agency at a price of $l .
D. "I'he governing board of any institution of higher learning named in § 23-14 may allow any campus police officer
appointed pursuant to Chapter 17 (§ 23-232 et seq.) of Title 23 who retires on or after July 1, 1991, to purchase the
service handgun issued to him at a price equivalent to the weapon's fair market value on the date ofthe officer's
retirement. Determinations of fair market value may be made by reference to a recognized pricing guide.
E. The Department of State Police may allow any full-time sworn state police law-enforcement officer who retires as
a result of aservice-incurred disability and who was on disability leave at the time the Department issued 10-mm
semiautomatic handguns to its officers to purchase one of the 10-mm semiautomatic handguns used by the
Department of State Police at a price of $1.
F. Any ot~icer who at the time of his retirement is a full-time sworn law-enforcement officer with a state agency
listed in subsection A and who retires after 20 years of state service, even if a portion of his service was with another
state agency, may purchase the service handgun issued to him by the agency from which he retires at a price of $I.
G. The sheriff of Hanover County /nay allow any auxiliary or volunteer deputy sheriff with a minimum of 15 years
of service, upon leaving office, to purchase for $1 the service handgun issued to him.
H. Any sheriff or local police department, in accordance with written authorization or approval from the local
governing body, may allow any auxiliary law-enforcement officer with more than 20 years of service to purchase the
http://leg l .state. va. us/cgi-bin/legp504.exe?004+cod+59.1-148.3
3/29/2012
P11
service handgun issued to him by the agency at a price that is equivalent to or less than the weapon's fair market
value on the date of purchase by the officer.
I. The agencies listed in subsection A may allow any full-time sworn law-enforcement officer currently employed by
the agency to purchase his service handgun, with the approval of the chief law-enforcement officer of the agency, at
a fair market price. This subsection shall only apply when the agency has purchased new service handguns for its
officers, and the handgun subject to the sale is no longer used by the agency or officer in the course of duty.
(1989, c. 175; 1990, c. 359; 199 ] , c. 389; 1992, cc. 63, 83, 195; 1996, c. 50; 1998, c. i 73; 1999, c. 31 z; 2000, c. 391;
2002, c. Z5; 2003, c. to6; 2004, c. 136; 2005, c. 168; 2006, c. 185; 2007, c. s13; 2009, cc. z89, atz; 2010, cc. 590,
864; 2011, c. 628.)
prev ~ next ~ new search ~ table of contents ~ home
httpa/leg 1.state.va.us/cgi-bin/legp504.eYe?000+cod+59.1-148.3
3/29/2012
P12
COMMONWEALTH OF VIRGINIA
VIRGINIA RETIREMENT SYSTEM
12 0 0 EAST MAIN STR73ET
P O BOX 2500
RICHMOND, VA 23218-2500
January 19,2012
Mr. WILLIAM D SLEEPER
PITTSYLVANIA COUNTY
21 N. MAIN ST.
P.O. BOX 426
CHATHAM, VA 24531
• ~ _ c /- r_---
.E fir,' _ _ ~.~ ~~ ~~~~ r _~.I, ,,il
',''.j ~;i iii
:j JAN 2 3 2012 ~i~ ~~
Si'IPLOY}3R CODE: 55171
Listed below you will find the retirement iaformatioa for the individuals that
were added to the Retired Anauitaat Payroll for the check dated 02/01/2012.
224-84-8117 LARRY G MORRIS
Retirement Date:
Birthdate.......
Average Salary.:
Insurance Base.:
Monthly Benefit:
Supplement......
Ol-O1-2012 Retirement Type,,; SERVICI;
06-07-1955 Retirement Optioa: BASIC BENEFIT
Contributions....; ~
Interest....,,,,,. ~
Service........... 25-06 (YRS-MOS)
P13
~ iii ~~ L~~_~~~~ _ ~-, ~,1~~~~~~~cl~ ~~~
T115 MOTE I$ lEWLL 7CNDCR - _
fOR ALL DEBYS. PUBLIC AND PRIVATE ~_C ~ i ~ I' Q ~ (,.' (~ I i ; I}tl ,~
~ ~
lI '~~"~ ,.r,s.
F 64946814 1~1 I`. ~
P14
HEARING OF
CITIZENS
P15
CONSENT
AGENDA
P16
Regular Meeting
March 5, 2012
Pittsylvania County Board of Supervisors
Monday, March 5, 2012
Regular Meeting
VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was
held on Monday, March 5, 2012 in the General District Courtroom of the Edwin R. Shields
Addition in Chatham, Virginia. Tim R. Barber, Chairman, called the meeting to order at 7:05
p.m. The following members were present:
Tim Barber Tunstall District
James Snead Dan River District
Jessie L. Barksdale Banister District
Jerry A. Hagerman Callands-Gretna District
Marshall Ecker Staunton River District
Brenda H. Bowman Chatham-Blairs District
Mr. Coy E. Harville, Westover District, was absent.
Mr. William D. Sleeper, County Administrator, Mr. Greg L. Sides, Assistant County
Administrator, Mr. J. Vaden Hunt, County Attorney, and Ms. Rebecca Flippen, Deputy Clerk to
the Board, were also present.
Mr. Barber led the Pledge of Allegiance.
Approval of Agenda
Motion was made by Mr. Snead, seconded by Mr. Ecker, to approve the agenda, which
was unanimously approved by the Board, with the exception of Mr. Harville who was absent.
Hearing of the Citizens
Ms. Ellen Mayhew, of the Callands-Gretna District and a second grade teacher at the Mt.
Airy Elementary School, listed the criteria teachers now face; that teachers had not had a pay
raise in four years; made comments that Pittsylvania County Schools deserved more budgeted
money than the bare minimum, and hoped the Board of Supervisors would put the school system
at the top of their budget priorities.
Ms. Kim Cassada, of the Chatham-Blairs District, made comments and presented the
Board with hand out entitled "Invest in Pittsylvania County's Economic Development of the
Future", supporting her comments that schools needed to be funded more so that trade skills
programs could continue within the school system, helping to make students graduating from
high school more marketable for local industries and businesses.
Dr. Albert Payne, of the Westover District, asked the Board of Supervisors to consider
and review the possibility of the County implementing a Business License Tax to help generate
revenue for the County.
Mr. David Satterfield, of the Chatham-Blairs District, supported the previous statements
made concerning the Board to consider more than bare minimum funding for the schools.
Ms. Dana Peters, of the Chatham-Blairs District, stated that she understood the shortfalls
ahead for budget, in both the State and County budgets. Ms. Peters further said that statistics
showed at-risk children fared better in smaller classroom settings and had a better academic
outcome when in small classrooms. She did not believe an option should be in cutting the
amount of teachers, but rather to be most efficient in educating children toward positive
outcomes, such as graduation and being marketable in the workforce, dollars should be put
towards teachers and cut in other areas.
P17
Regular Meeting
March S, 2012
Consent Agenda
(a) Minutes: February 6, 2012 -Regular Meeting
February 21, 2012 -Adjourned Meeting
February 29, 2012 -Work Session
February 29, 2012 -Work Session
February 29, 2012 -Joint Meeting -Pittsylvania County
Board of Supervisors and Danville City Council
(b) Bill List -February 2012 (Available for viewing online)
(c) Resolution from the Virginia Department of Transportation (VDOT) -
Approving of Roads for Ripley Estates Subdivision Section I.
(d) Resolution - No Littering Sign-Straightstone Road - Mr. Ecker;
To approve the drafting of a resolution fora "No Littering" sign to be
placed on Straightstone Road, State Route 761.
(e) Out of State Travel - Director of Economic Development -The Director
of Economic Development to attend an Automotive Industry Forum in
Atlanta, Georgia on April 10 - 12, 2012.
(f) Out of State Travel -Director of Agricultural Development -The Director
of Agricultural Development to attend the Joint Virginia/Maryland
Agriculture Marketing Conference to be held in Frederick, MD on March
29 - 30, 2012.
Motion was made by Mr. Ecker, seconded by Mr. Snead, to approve the Consent Agenda
with the following amendment to the minutes of Work Session (2) February 29, 2oi2: That on
page 4g, Mr. Barber should be listed as present with the other Board members. Mr. Ecker's
motion was unanimously approved by the Board, with the exception of Mr. Harville, who was
absent.
The Board of Supervisors of Pittsylvania C'aaunty, in the regular meeting on the 5th day of March,
2012, adopts,-d the following:
RF_.SOL UT/(JN
2012-03-01
WHEREAS, the strcet(s) described on the attached Additions Form AM-4.3, fully incorporated
herein by reference, are shown on plats recorded in the Clerk's Oflicc of the Circuit Court of
Pittsylvania County, and
WHEREAS, the representative for the Virginia Department of Transportation has advised this
Board that the strcet(s) meet the requirements established by the Virginia Department of
Transportation's Subdivision Street Requirements, and
NO\ti'. 11lt:KL-ht)K}-. f31 ! 1 !LI-tis)l \~1=1). Iltt~ I~uatal ta:yuca+ tlta- \'irginiaa Gcp:uYma:nt a.f'
ll'anslx~nation t~~ adal the t+tt~artls) alcsa•rit~a•[I t.n tltc allas_ha:al /\dditiaut~ l=ttrttt n1~1--;.i t<~ tltar
sa:a-unalar~ xystcnt of stale lti~thwayti. lunsuaitt t.. §i i, I .??y, C-odv a>f ~'irLtinia, and the
f )rpar-tmrttt's tiula<1ivi~i.ut `trrrt Kcaluircrna•nts. attatr rca•ci~ ink tt a-oh~ atf this rest,luti~nt anal all
atuttitanding fes-s anal ai~.~uutrnl. ra:yuira:ai ttl~tlar alc~a`lullcr. atihia:hcvrr a~c~urs last in tints.
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of--way, as
described, and any necessary easements for cuts, fills and drainage, and
BE 1T FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the
Resident Engineer f'or the Virginia Departrent of Transportation.
Recorded Vote A Copy Testee:
Moved By: llarahall Iiclcar
Seconded Sy: Jasaa Snead
Yeas: 6 Signed:
Nays: O Printed Name: t+tilliaw D Slaaoar
Absaat : 1 Title: Counter Ad~initsttrator
P18
Regular Meeting
March 5, 2012
Unfinished Business
At the February 21, 2012 meeting of the Board of Supervisors, a motion was made by
Mr. Ecker, seconded by Mr. Harville, to appropriate $10,000 to the Rescue Billing Enterprise
Fund for management fees and postage that required a 10-Day Layover which had now been
met. The following Roll Call Vote was recorded: Mr. Snead-Yes; Mr. Barksdale-Yes; Mr.
Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-Yes; and Mr. Barber-Yes. Mr. Ecker's motion
was unanimously passed, with the exception of Mr. Harville who was absent.
New Business
Ms. Susan Mathena, Coordinator for Community Health Education and Cancer Needs
Assessment of the Danville-Pittsylvania Health Department gave a presentation on findings of
the comprehensive cancer needs assessment in the local area. This assessment was done in
collaboration between the Virginia Commonwealth University Cancer Center and the Virginia
Tobacco Indemnification and Community Revitalization Commission. Ms. Mathena stated the
full assessment would be available on the Massey website later in the spring at
www.massey.vcu.edu/ .
Ms. Amy Rice, Comprehensive Services Act Coordinator for Pittsylvania County,
appeared before the Board to explain the current benefits and activities of the program, in
addition to current problems she still has with the program. Ms. Rice stated that expenditures
has been reduced by $2,419,754 from the $6,708,817 spent in 2008-2009 for 225 children to the
current projection of $4,289,063 for 75 children, and that she looked for the current projection to
be lowered even more before year's end. Furthermore, she said that there were checks and
balances in place to verify all expenditures incurred. She also stated that if the school system
would file for the Medicaid payments the program was entitled to, that amount could be greatly
reduced. She concluded that a need of working with the public school system on reducing
private day placements was another area that needed attention. The Chairman then directed the
County Administrator to write a letter to the school superintendent on filing for the eligible
Medicaid to help reduce the cost to the County.
Motion was made by Mr. Ecker, seconded by Mr. Snead, to approve Resolution 2012-03-
02, dissolving the Regional Danville-Pittsylvania Comprehensive Policy Management Board and
to form the Pittsylvania County Comprehensive Policy Management Team. The following Roll
Call Vote was recorded: Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-
Yes; Mr. Ecker-yes; Mr. Harville-Absent; and Mr. Barber-Yes. Mr. Ecker's motion was
unanimously approved by the Board, with the exception of Mr. Harville, who was absent.
P19
Regular Meeting
March 5, 2012
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION
2012-03-02
VIRGINIA: At the regular meeting of the Board of Supervisors of Pittsylvania County held
in the General District Courtroom of the Edwin R. Shields Courtroom Addition in Chatham,
Virginia, on Monday, March 5, 2012 the following resolution was presented and adopted:
WHEREAS, the County of Pittsylvanis~ and the City of Danville acting through
their respective governing bodies, adopted a Joiet Resolution #1992-07-651 and #1992-07-
14 respectfully in July of ]992, creating the Danville-Pittsylvania Community Policy and
Management Board for Services to At-Risk Youths; and
WHEREAS, significant changes have occurred aver the years, as the program has
changed and evolved there is a need ro separate tfie two jurisdictions into separate Boards as
authorized by section 2.2-5204 of the Code of Virginia, 1950, as amended; and
WHEREAS, the City of Danville and the County of Pittsylvuia adopted an
intergovernmental agreement July 1, 1995 to provide additional administrative policies and
procedures for the operation of the joint Danviiie-Pittsylvania Community Policy and
Management Board, which states "the Agreement will automatically terminate if Danville-
Pittsylvanie Community Policy and Management Hoard should cease to exist as a joint
agency of the City and the County"; and
WHEREAS, the dissolution of the existing Board will require a transition period,
then the existing Board should stay in place until the newly appointed Board can meet and
vote to take over the County cases currently active under the existing program; and
NOW, THEREFORE BE IT HEREBY RESOLVED, that the Board of
Supervisors of the County of Pittsylvania does dissolve and disbanded the existing joint
Danville-Pittsylvania Community Policy and Management Board and creates the
Pittsylvania County Community Policy and Management Team.
TEAM COMPOSITION
The Pittsylvania County Community Policy and Management Team shall be composed of
the following members:
(1) County Government Official (elected or appointed)
(1) Director of Community Services Board
(1) Director of Department of Social Services
(1) Director of Department of Health
(1) Director of 22"a District Court Services
(1) Superintendent of Pitisylvania County Public Schools
(1) Representative of Fittsylvania County Sheriffs Office
(1) A Parent of a Special Needs Child
(t) Director of Pittsylvania County Community Action Inc.
P20
Regular Meeting
March 5, 2012
There may be an alternate member appointed by the designated member to represent
their Agency, only in emergencies. If a member is absent for two (2) consecutive meetings,
no more cases for that Agency will be approved for funding under CSA Funds until the
member returns and the full Community Policy and Management Team votes to reinstate
funding. The Pittsylvania County Comprehensive Services coordinator shall be an ex-officio
member to provide information and services to the team.
LENGTH OF TENURE
The following representatives will be appointed to serve one (1) year term, a) a
parent representative, b) local government administrative representative, c) Community
Action, Inc representative all other appointments representing services agencies will be on
an ongoing basis, contingent upon the continued employment in their respective positions.
TEAM PURPOSE
The purpose of the Pittsyivania County Community Policy and Management Team
shall be to oversee the implementation of policies and procedtues governing: 1) The receipt
and expenditures of State Pool emd Trust funds earmarked for services to At-Risk and
troubled youth; 2) the words of interagency teams that assess and plan services for youth
and families; 3) the long-range planning and evaluation of services on a community-wide
basis and 4) the development of a comprehensive data based tracking system to ensure a
current, accurate information exchange oa all levels. The Team shall otherwise comply with
all provisions of the Virginia Coraprehansive serviees Act for At-Risk Youth and Families.
BE IT FURTHER RESOLVED, that a copy of this resolution be submitted to Danville
City Council on behalf of the Pittsylvania County Board of Supervisors.
Given under my hand this 5`~ day of March 2012.
Tim R. Barber, Chairman
Pittsylvania County Board of Supervisors
William D. Sleeper, C rk
1?ittsylvania County Board of Supervisors
Approved as to form
~u
Cowity Attorney
P21
Regular Meeting
March 5, 2012
Motion was made by Mr. Hagerman, seconded by Mr. Ecker, to dissolve Board of
Supervisors Sites Liaison Committee since it was formed to specifically identify sites necessary
for the middle school upgrade projects and continued to operate throughout the high schools'
renovation projects, of which both projects were now complete leaving no need for this
particular committee to continue; and to dissolve the Recreation Advisory Board as it had now
completed its task of developing a Master Plan for Parks and Recreation in Pittsylvania County.
After discussion, Mr. Hagerman amended his motion to further include the Transportation Safety
Committee as it had been years since that committee had met, and to withdraw from participation
with the Roanoke River Basin Committee since the County no longer allocated any funding to
that committee, which Mr. Ecker seconded. The Board unanimously approved Mr. Hagerman's
amended motion, with the exception of Mr. Harville, who was absent. At this time, the Board
presented Mr. George Winn, Chairman of the Pittsylvania County Recreation Advisory Board,
and Mr. Donald Hylton, Westover District Representative for the Recreation Advisory Board,
with Certificates of Service for their time spent serving the needs of Pittsylvania County.
Certificates of Service would be mailed to the members of the Recreation Advisory Board who
were not present for the meeting.
Motion was made by Mr. Snead, seconded by Mr. Ecker, to amend the Economic Development
budget and appropriate $1,561,842 of Tobacco Funds and approve the transfer of a required local
match of $173,539 from Economic Development to the Brosville Industrial Park -Tobacco
Grant. This motion required a 10-Day Layover.
Motion was made by Mr. Ecker, seconded by Ms. Bowman, for the reappropriation of
funds as follows: $700.00 Sheriff-Wrecker Service (1 00-4-03 1 200-3 1 70), $6,059.19 to Sheriff-
Vehicle Supplies (100-4-031200-6009), $577.03 to Sheriff-Undercover (100-4-031200-6024),
$3,241.91 to Sheriff-Parts (100-4-031200-6030), $4, 107.73 to Sheriff-Labor (1 00-4-03 1 200-
6031), $1,338.11 to Extradition (100-4-033100-5550), $4,048.00 to Non-departmental-Worker's
Compensation (100-4-091200-2700), $7,513.68 to WIA-Rent (251-4-353160-5420), $81.14 to
Industrial Development (325-4-081500-8223), all of which totals $27,666.79. This motion
required a 10-Day Layover.
Motion was made by Mr. Snead, seconded by Mr. Hagerman, to appropriate an
amendment to the Sheriff's budget of $400.35 for Project Lifesaver; line item 1 00-4-03 1 200-
5882. The following Roll Call Vote was recorded: Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms.
Bowman-Yes; Mr. Ecker-Yes; Mr. Harville-Absent; Mr. Snead-Yes; and Mr. Barber-Yes. Mr.
Snead's motion was unanimously approved by the Board with the exception of Mr. Harville,
who was absent.
Motion was made by Mr. Barksdale, seconded by Mr. Snead, to authorize the County
Administrator and County Attorney to draft a deed to return Camp 15 to the Virginia Department
of Transportation. Mr. Barksdale's motion was unanimously approved by the Board, with the
exception of Mr. Harville who was absent.
Motion was made by Mr. Snead, seconded by Mr. Hagerman, to re-appoint Ms. Lillian P.
Fitzgerald for a second 4-year appointment to the Danville Community College Board, for a term
that will begin July 1, 2012 and end June 30, 2016, which was unanimously approved by the
Board with the exception of Mr. Harville, who was absent.
Board Announcements
Mr. Snead stated that he appreciated the teachers coming out and speaking at the Board
meeting and hoped they had also been in attendance at their school board's meetings, and
reminded them that the Board has been financially supportive of the schools in the amount of
P22
Regular Meeting
March 5, 2012
$100 million worth of bonds the County is paying off for the new middle schools that were built
and the renovation project of the four high schools. Furthermore, he felt that the school system
could have better spent the $Imillion they used for building 4 storage buildings.
Mr., Barksdale attended, along with Ken Bowman, Director of Economic Development,
a meeting of the Virginia Cooperative Extension Planning District 12, which includes
Pittsylvania, Henry, Patrick and Franklin Counties and the Cities of Danville and Martinsville,
on February 27, 2012. Dr. Edwin Jones, Director, was presented with a hand crafted golden
tobacco leaf from the Gold Leaf Farm in Pittsylvania County.
Ms. Bowman also thanked teachers for coming out tonight; they are the County's largest
employers and want to keep it that way. She also thanked the members of the Beautification
Committee for coming out tonight and reminded them of their meeting on March 20, 2012. She
encouraged everyone to participate in the first county-wide cleanup on April 21St and tell
everyone they know to help-churches, civic groups, neighbors, boy scouts, etc, and let people
know.
Mr. Esker also thanked the teachers for coming out, agrees with many of the comments
they made, and sympathizes with them. He understands they are underpaid, as are other
employees of the County. He also agrees with Mr. Snead in that there are some areas in which
money funded to the schools could be better spent that would help improve the teachers'
situation. He does feel that education should be a priority in the budget process. He also feels
that combining the County's and the School Board's Central Purchasing Department could
possibly be a savings. He hoped they were attending their own board's meetings because the
School Board could be paying the teachers more if they wanted to. The Board of Supervisors
gives the money to the School Board, and it's the School Board who controls how it gets spent.
Mr. Barber also thanked the teachers for coming out and agreed with many comments
Mr. Esker made concerning them.
Reports by the County Administrator
Mr. Sleeper reminded the Board of the following meetings:
(a) Board of Supervisors Retreat Meetings on Tuesday, March 13, 2012 from Sam-Spm and on
Wednesday, March 14, 2012 from Sam-Spm, at the Captain Martin Building located at 1 Center
Street Chatham, Virginia. The purpose of the Retreat is to meet with Constitutional Officers and
Department Heads that report to County Administration to discuss their views on the budget and
brief the Board members on the workings of their respective departments.
(b) Board of Supervisors Work Session -Thursday, March 15, 2012 at Spm, also in the Captain
Martin Building. The purpose of the Work Session is for a presentation by the County Attorney
that will cover Robert's Rules of Order.
(c) Joint Meeting of the Pittsylvania County Board of Supervisors and the Pittsylvania County
Service Authority on Thursday, March 15, 2012 at 7pm, also in the Captain Martin Building.
The purpose of this meeting was to discuss: (1) Update of Pittsylvania County 1991 Water &
Sewer Comprehensive Plan; and (2) Discussion of Water & Sewer Projects.
Closed Meeting
Motion was made by Mr. Snead, seconded by Mr. Barksdale, to enter into a Closed
Meeting for the following:
Consultation with legal counsel and briefing by staff members or consultants
pertaining to actual or probable litigation, where such consultation or briefing in
open meeting would adversely affect the negotiating posture of the public body
and consultation with legal counsel employed by a public body regarding specific
legal matters.
Authority: §2.2-3711(A)(7) Code of Virginia, 1950, as amended
Subject Matter: Performance Agreement
P23
Regular Meeting
March 5, 2012
Purpose: Discussion of Incentives
Mr. Snead's motion was unanimously approved by the Board with the exception of Mr. Harville,
who was absent. Closed Meeting began at 8:47pm.
Motion was made by Mr. Snead, seconded by Mr. Ecker, to enter back into Open
Session, which was unanimously approved by the Board with the exception of Mr. Harville, who
was absent.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CERTIFY CLOSED MEETING
BE IT RESOLVED that at the Regular Meeting of the Pittsylvania County Board of
Supervisors on March 5, 2012 the Board hereby certifies by a recorded vote that to the best of
each board member's knowledge only public business matters lawfully exempted from the open
meeting requirements of the Virginia Freedom of Information Act and identified in the motion
authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any
member believes that there was a departure from the requirements of the Code, he shall so state
prior to the vote indicating the substance of the departure. The statement shall be recorded in the
minutes of the Board.
Vote
Coy E. Harville Absent
Marshall A. Ecker Yes
Brenda H. Bowman Yes
James H. Snead Yes
Jessie L. Barksdale Yes
Jerry A. Hagerman Yes
Tim R. Barber Yes
The Board re-entered Open Session at 9:22pm.
Adjournment
Motion was made by Mr. Snead, seconded by Mr. Hagerman, which was unanimously
approved by the Board with the exception of Mr. Harville, who was absent. The meeting
adjourned at 9:23pm.
P24
Retreat
March 13, 2012
Pittsylvania County Board of Supervisors
Tuesday, March 13, 2012
Retreat
VIRGINIA: A Retreat of the Pittsylvania County Board of Supervisors was held on
Tuesday, March 13, 2012 in Conference Room 2 of the Captain Martin Building in Chatham,
Virginia. James H. Snead, Vice-Chairman, called the Board of Supervisor Retreat meeting to
order at 8:40am. The following members were present:
James H. Snead
Jessie L. Barksdale
Marshall A. Ecker
Brenda H. Bowman
Jerry A. Hagerman
Dan River District
Banister District
Staunton River District
Chatham-Blairs District
Callands-Gretna District
Mr. Tim R. Barber, Chairman, Tunstall District, and Mr. Coy E. Harville, Westover
District, were absent.
Mr. William D. Sleeper, County Administrator and Ms. Rebecca Flippen, Deputy Clerk to
the Board, were also present.
Asenda_
Motion was made by Mr. Ecker, seconded by Mr. Barksdale, to approve the agenda.
(a) Meeting with Teresa Easley, Treasurer
(b) Meeting with Samuel W. Swanson, Jr.; Commissioner of Revenue
(c) Meeting with Mike Taylor, Sheriff
(Adjourn for Lunch)
(d) Meeting with David Grimes, Commonwealth Attorney
(e) Meeting with J. Vaden Hunt, County Attorney
(f) Meeting with Kim Van Der Hyde, Director of Finance
(g) Meeting with Otis S. Hawker, Assistant County Administrator for Operations and
Facilities
Mr. Ecker's motion was unanimously approved by the Board with the exception of Mr.
Barber and Mr. Harville, who were absent.
Hearing of the Citizens
The only sign up was Ms. Barbara Hudson, of the Callands-Gretna District, who gave a
brief synopsis of how she initially became involved with dealing with the Board of Supervisors
through inquires to the Department of Code Compliance. Ms. Hudson believed there had been
instances when property has been erroneously rezoned when Special Use Permits should have
been issued and asked the Board if the County Attorney could go back and correct any instances
where this has occurred.
This concluded the Hearing of the Citizens.
New Business
The Board met with The Honorable Teresa Easley, Treasurer for Pittsylvania County at
which time Ms. Easley and the Board discussed various aspects of the Treasurer's office, her staff
and her budget concerns. The Board thanks Ms. Easley for attending the meeting.
P25
Retreat
March 13, 2012
The Honorable Samuel W. Swanson, Jr., the Commissioner of Revenue for Pittsylvania
County, was unable to attend the meeting. Ms. Shirley Hammock, Master Chief Deputy
Commissioner of Revenue, came in his place and the Board discussed various aspects of the
Commissioner's office, their staff and budget concerns, as well as the Land Use Program and
Reassessment. The Board thanked Ms. Hammock for attending the meeting.
Sheriff Mike Taylor met with the Board and gave a PowerPoint presentation on statistical
data of his department, which included the 2012 current year call for service trend data, 2011 calls
for service data by Public Safety service, for Emergency Custody Orders, Funeral Escorts,
FlimFlam and Cyber Crime, Death Investigations and Security Alarm Calls. Sheriff Taylor and
the Board also discussed his budget concerns for the upcoming fiscal year. The Board thanked
Sheriff Taylor for attending the meeting.
Motion was made by Mr. Barksdale, seconded by Ms. Bowman, to nominate Mr. Ecker to
be the Moderator for the afternoon session as Mr. Snead could not return after lunch due to a
schedule conflict. Mr. Barksdale's motion was unanimously approved by the Board, with the
exception of Mr. Barber and Mr. Harville, who were absent.
Motion was made by Mr. Barksdale, seconded by Ms. Bowman, to adjourn for lunch,
which was unanimously approved by the Board. Adjournment for lunch was at 12:16pm.
Call Back to Order was made by Mr. Ecker at 1:OSpm.
The Honorable David Grimes, Commonwealth Attorney for Pittsylvania County, met with
the Board and discussed various services his office provides for the County, as well as his budget
concerns. Mr. Grimes asked the Board to consider a ] 0% salary supplement to his employees
(not for himself). The Board thanked Mr. Grimes for coming and for all his office does for the
County.
Mr. Vaden Hunt, County Attorney, met with the Board and discussed various aspects of
his job. Mr. Hunt did inform the Board that since he was hired, several aspects of his job had
changed in that he was now handling case work for the Pittsylvania County Department of Social
Services, has represented the Sheriff's Office, court cases for Animal Control, Planning/Zoning
violations, the Treasurer, Commissioner and Registrar's Offices. He further suggested the Board
consider the expenditure of a total re-codification of their codes; the hiring of a Human Resource
Director; to consider taking rescue squads off the rotation list for equipment and funding if they
did not participate in the ambulance billing program; and that the procurement policy be looked
at by the Legislative Committee for updating. The Board thanked Mr. Hunt for meeting with
them.
Ms. Kim Van Der Hyde, Director of Finance, met with the Board and described the
various aspects of her department, her staff and responsibilities and functions. Ms. Van Der Hyde
also explained how to read the income statements. The Board tharilced Ms. Van Der Hyde for
coming to meet with them.
Mr. Otis Hawker, Assistant County Administrator for Operations and Facilities, described
the various elements and departments he oversees. He gave a description of the various heavy
equipment they owned at the landfill, the age and to-date use of each piece of essential
equipments/trucks, and their replacement costs. He also discussed the impact of the State cutting
P26
Retreat
March 13, 2012
out the tire program and the illegal dumping of used tires was beginning to show back up in the
County. Mr. Hawker discussed the Recreation Department and that he felt it was essential that an
assistant to the Director of Recreation be hired, as one man could not handle all the calls, games,
field conditions, etc, simultaneously. Mr. Hawker also covered the responsibilities of the
Buildings/Ground Department. He informed the Board of a previous decision made a few years
back that disallowed the Animal Control Officers from being able to drive their County trucks
home at night and/or over the weekends, which contain all the necessary equipment to go out on a
call. He emphasized the lost time involved when an Animal Control Officer gets an emergency
call after hours or over the weekend, and had to drive their personal car over to their office to pick
up their County truck that contains necessary equipment for responding to calls; meanwhile the
emergency situation often time was escalating during this loss of time . The Board thanked Mr.
Hawker for bringing so many issues to their attention.
Motion was made by Ms. Bowman, seconded by Mr. Barksdale to adjourn, which was
unanimously approved by the Board with the exception of Mr. Barber, Mr. Harville and Mr.
Snead, who were absent.
The Retreat adjourned at S:lOpm.
P27
Board of Supervisors Retreat
March 14, 2012
Pittsylvania County Board of Supervisors
Wednesday March 14, 2012
Retreat
VIRGINIA: A Retreat of the Pittsylvania County Board of Supervisors was held on
Wednesday, March 14, 2012 in Conference Room 2 of the Captain Martin Building in Chatham,
Virginia. James H. Snead, Vice-Chairman, called the Board of Supervisor Retreat meeting to
order at 8:49am. The following members were present:
James H. Snead Dan River District
Jessie L. Barksdale Banister District
Marshall A. Ecker Staunton River District
Brenda H. Bowman Chatham-Blairs District
Jerry A. Hagerman Callands-Gretna District
Mr. Tim R. Barber, Chairman, Tunstall District, and Mr. Coy E. Harville, Westover
District, were absent.
Mr. William D. Sleeper, County Administrator and Ms. Rebecca Flippen, Deputy Clerk to
the Board, were also present.
Assenda•
Motion was made by Mr. Ecker, seconded by Mr. Barksdale, to approve the agenda.
(a) Meeting with Tim Davis, Editor of the Chatham Star Tribune - To discuss future
Supervisor reports/column
(b) Meeting with H.F. Haymore, Clerk of Court
(c) Meeting with Greg L. Sides, Assistant County Administrator of Planning &
Development
(d) Meeting with Odie Shelton, Jr., Director of Code Compliance
(Adjourn for Lunch)
(e) Meeting with Ken Bowman, Director of Economic Development
(f) Meeting with Donna Meeks, Purchasing Manager
(h) Meeting with Scott Budd, Director of Information Technology
(i) Meeting with Jim Davis, Director of Emergency Services
(j) Meeting with William D. Sleeper, County Administrator
Mr. Ecker's motion was unanimously approved by the Board with the exception of Mr.
Barber and Mr. Harville, who were absent.
New Business
The Board met with Mr. Tim Davis, Editor for the Star Tribune. They discussed the
Board members having monthly or bi-monthly columns in the paper. Mr. Davis made
suggestions on how they should write their columns and length limitations. The Board thanked
Mr. Davis for meeting with them.
The Honorable H.F. Haymore, Clerk to the Circuit Court for Pittsylvania County, met
with the Board and gave a brief synopsis of how his office operates, their responsibilities and
duties, and budget concerns for the upcoming fiscal year. Mr. Haymore discussed the changes
that had occurred in over during the 27 yeazs he'd been the Clerk, and that for the first time in
those 27 years, he has had a few employees looking towards employment in the private sector
P28
Board of Supervisors Retreat
March 14, 2012
since they had not been able to have a pay raise, like the other employees of the County, for over
5 yeazs. The Board thanked Mr. Haymore for meeting with them.
Mr. Greg L. Sides, Assistant County Administrator for Planning and Development met
with the Board and give them a briefing on what he is responsible for, and who works for him.
He then discussed the updated Comprehensive Plan for the County and the importance of long-
range planning. Mr. Sides discussed how Tobacco Commission grants are applied for and who
competes for them, as well as other types of grants offered thru the Commonwealth. Lastly, Mr.
Sides briefly covered the purposes of the West Piedmont Planning District, Enterprise Zones, the
Metropolitan Planning Organization, and the Long Range Transportation Plan. The Board
thanked Mr. Sides for meeting with them.
Mr. Odie H. Shelton, Jr., Director of Code Compliance, met with the Board and gave a
briefing on who his staff were and their responsibilities and duties. Ms. Bowman asked how
Board members can know what businesses are being developed within their districts prior to the
business actually opening. Mr. Shelton stated that he could have his staff email the Board when
building permits were issued for industrial or commercial development. There was discussion on
junk yards and how the County ordinance works concerning that topic. Mr. Shelton ended the
meeting with encouraging each Board member to keep in contact with their appointed Planning
Commission representative. The Board thanked Mr. Shelton for meeting with them.
Motion was made by Mr. Barksdale, seconded 6y Ms. Hagerman, to nominate Mr. Ecker
to be the Moderator for the afternoon session as Mr. Snead could not return after lunch due to a
schedule conflict. Mr. Bazksdale's motion was unanimously approved by the Board, with the
exception of Mr. Barber and Mr. Harville, who were absent.
Motion was made by Mr. Barksdale, seconded by Ms. Bowman, to adjourn for lunch,
which was unanimously approved by the Board. Adjournment for lunch was at 12:OOpm.
Call Back to Order was made by Mr. Ecker at 1:08pm.
Mr. Ken Bowman, Director of Economic Development, presented a PowerPoint
presentation to the Board that briefed them on the number of contacts he had made since
assuming the office, and the number of results from those contacts. He also gave the Board a
comparison of what surrounding jurisdictions fund their respective Economic Development
offices and that of Pittsylvania County. Mr. Bowman discussed the basic functions of the
Industrial Development Authority and the Southern Virginia Regional Alliance. Marketing trips,
obstacles the County faces in the developing economically, and that true blue collar skills for
workers located here are a key factor in enticing business to the azea. Mr. Bowman also stated
that he either needed his assistant, who is now shared between himself and the County Attorney,
back on a fulltime basis, or that he be allowed to hire a fulltime assistant for his office. The
Board thanked Mr. Bowman for meeting with them.
Mr. Donna Meeks, the Purchasing Department Manager, gave the Board a brief
description of what her responsibilities and duties were, as well as her one assistant. Ms. Meeks
emphasized to the Board the need to update their Procurement Plan in order for it to mirror the
State Procurement Plan, and that she has a proposed update she and the County Attorney had been
working on that was available to them when they aze ready to review. The Board thanked Ms.
Meeks for coming to meet with them.
P29
Board of Supervisors Retreat
March 14, 2012
Mr. Scott Budd, Director of Information Technology, gave a PowerPoint presentation on
information technology and all that entails, who his staff was and what their respective jobs and
responsibilities are. There was discussion between Mr. Budd and the Board on what equipment
would be purchased in order to make the Captain Martin Building a good fit for County
Administration in respect to his department and the functions necessary for offices to operate
efficiently as well as with along-range plan in mind to offset unnecessary updates. The last think
discussed was possible solutions to improving the Internet reception in certain communities of the
County. The Board thanked Mr. Budd for his time.
Mr. Jim Davis, Director of Emergency Management, met with the Board and presented a
PowerPoint presentation on his department, giving statistical data on the types and number of
calls that come through and from his department over the past year. Mr. Davis stated his concern
for the dispatchers needing new consoles (the furniture section). The new upgrades to the E911
Towers and Communication system were discussed. The Board thanked Mr. Davis for meeting
with them.
Mr. William Sleeper, County Administrator, gave a brief PowerPoint presentation to the
Board that covered the various departments that reported to his office, the County Organizational
Chart; State funding reductions and State mandated funding by localities that have adversely
impacted the County, increased bond debt of the County, and the responsibilities of himself and
of his office staff. Mr. Sleeper covered the various economic projects that have developed in the
County. Mr. Sleeper asked the Board to consider eliminating some committees that have
fulfilled their obligations to the intent for which they were formed, such as the Recreation
Advisory Board. He also suggested to the Board that they consider looking to revamp fees
charged by various departments. And, then Mr. Sleeper briefly went over the current status of the
FY2012/13 proposed budget. The Board thanked Mr. Sleeper for meeting with the Board.
Motion was made by Ms. Barksdale, seconded by Mr. Bowman to adjourn, which was
unanimously approved by the Board with the exception of Mr. Barber, Mr. Harville and Mr.
Snead, who were absent.
The Retreat adjourned at S:OSpm.
P30
Work Session
March 15, 2012
Pittsylvania County Board of Supervisors
Thursday, March 15, 2012
Work Session
VIRGINIA: A Work Session of the Pittsylvania County Board of Supervisors was held
on Thursday, March 15, 2012 in Conference Room 2 of the Captain Martin Building in Chatham,
Virginia. Tim R. Barber, Chairman, called the Board of Supervisors meeting to order at 6:10 p.m.
The following members were present:
Tirn R. Barber Tunstall District
Jessie L. Barksdale Banister District
Marshall A. Ecker Staunton River District
Jerry A. Hagerman Callands-Gretna District
Brenda H. Bowman Chatham-Blairs District
Coy E. Harville Westover District
Mr. James H. Snead of the Dan River Distri ct was absent.
Mr. William D. Sleeper, County Administrator, Mr. J. Vaden Hunt, County Attorney, Ken
Bowman, Director of Finance, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also
present.
Motion was made by Mr. Ecker, seconded by Mr. Barksdale to approve the agenda, which
was unanimously approved by the Board with the exception of Mr. Snead, who was absent.
New Business
Mr. Vaden Hunt, County Attorney, gave a PowerPoint presentation on Robert's Rules of
Order.
Closed Session
Motion was made by Mr. Harville, seconded by Mr. Ecker, to enter into Closed Meeting
with the purpose of:
Discussion concerning a prospective business or industry or the expansion of an
existing business or industry, where previous announcement has been made of the
business' or industry's interest in locating or expanding its facilities in the community.
Authority: §2.2-3711(A)(5) of the Code of Virginia, 1950, as amended
Subject Matter: Industry #12012-01-01
Purpose: Discussion of industrial prospect
Mr. Harville's motion was unanimously approved by the Board present and Closed
Session began at 6:58pm.
Motion was made by Mr. Harville, seconded by Mr. Ecker, to re-enter Open Session,
which was unanimously approved by the Board.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CERTIFY CLOSED MEETING
BE IT RESOLVED that at the Work Session of the Pittsylvania County Board of
Supervisors on March 15, 2012 the Board hereby certifies by a recorded vote that to the best of
each board member's knowledge only public business matters lawfully exempted from the open
meeting requirements of the Virginia Freedom of Information Act and identified in the motion
authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any
P31
Work Session
March 15, 2012
member believes that there was a departure from the requirements of the Code, he shall so state
prior to the vote indicating the substance of the departure. The statement shall be recorded in the
minutes of the Board.
Vote
Coy E. Harville Yes
Marshall A. Ecker Yes
Brenda H. Bowman Yes
James H. Snead Absent
Jessie L. Barksdale Yes
Jerry A. Hagerman Yes
Tim R. Barber Yes
The Board re-convened to Open Session at 7:19pm
Adjournment
Motion was made by Mr. Harville, seconded by Mr. Ecker, to adjourn the meeting, which
was unanimously approved by the Board, with the exception of Mr. Snead, who was absent. The
meeting adjourned at 7:19pm.
P32
Joint Meeting
Board of Supervisors and
Pittsylvania County Service Authority
March 15, 2012
Joint Meeting of
The Pittsylvania County Board of Supervisors
And
The Pittsylvania County Service Authority
Thursday, March 15, 2012
VIRGINIA: A Joint Meeting of the Pittsylvania County Board of Supervisors and the
Pittsylvania County Service Authority was held on Thursday, March 15, 2012 in in Conference
Room 2 of the Captain Martin Building in Chatham, Virginia.. Tim R. Barber, Chairman, called
the Board of Supervisors meeting to order at 7:10 p.m. The following members were present:
Tim R. Barber Tunstall District
Jessie L. Barksdale Banister District
Marshall A. Ecker Staunton River District
Jerry A. Hagerman Callands-Gretna District
Brenda H. Bowman Chatham-Blairs District
Coy E. Harville Westover District
Mr. James H. Snead of the Dan River District was absent.
Mr. Harville called Roll for the Pittsylvania County Service Authority:
Bobby Gene Atkinson
Coy E. Harville
William Larry Estes
Marshall A. Ecker
Calvin Doss
Willie T. Fitzgerald
Mr. Bobby Burnett, Chatham-Blairs I
Dan River District
Westover District
Tunstall District
Staunton River District
Callands-Gretna District
Banister District
)istrict, was absent.
Mr. William D. Sleeper, County Administrator, Greg Sides, Assistant County
Administrator for Planning and Development, Mr. J. Vaden Hunt, County Attorney, Mr. Temple
Moore-Water & Sewer Civil Engineer Consultant, and Ms. Rebecca Flippen, Deputy Clerk to the
Board, were also present.
Motion was made by Mr. Ecker, seconded by Mr. Harville to approve the agenda, which
was unanimously approved by the Board with the exception of Mr. Snead, who was absent.
Hearing of the Citizens
Mr. George Stanhope of the Callands-Gretna District made comments concerning how the
Pittsylvania County Service Authority was operating, that Mr. Benny Snead, Executive Director
of the Service Authority seemed capable of running the department and that the Service Authority
should be dissolved and report directly under the Pittsylvania County Board of Supervisors.
Ms. Barbara Hudson of the Callands-Gretna District thanked Mr. Hagerman for being
instrumental in a medical center coming to the Town of Gretna. Ms. Hudson stated that she
shared Mr. Stanhope's concerns. Ms. Hudson also disapproved of waterlines going into strictly
residential areas and should be going to businesses that can help support the cost of the
waterlines. Furthermore, she disapproved of Moral Obligations Bonds being issued through the
Service Authority as she believed these were bonds paid for with taxpayer dollars without
taxpayer approval. Lastly, Ms. Hudson believed the Service Authority should actually be
P33
Joint Meeting
Board of Supervisors and
Pitisylvania County Service Authority
March I5, 2012
overseen by the licensed civil engineer employed within a water and sewer department run within
County Administration and not as an independent entity.
This concluded the Hearing of the Citizens.
New Business
Mr. Sleeper, Mr. Sides, and Mr. Temple Moore, believed the current Water and Sewer
Comprehensive Plan is fairly relevant to where the County wishes to go with water and sewer.
An updated plan will need a great deal of consideration and thought within each area of the
County as water and sewer expansion projects are extremely costly. Mr. Sleeper stated that the
Board and the Service Authority needed to determine whether they wanted to develop
subcommittees between the district representatives of each respective board and suggested that
each district representative from the Board of Supervisors meet with their district's Service
Authority Commissioner to discuss jointly how they would like to see their district developed in
respect to the Water and Sewer Comprehensive Plan.
There was discussion between the Board and the Service Authority Commission on how
the planning for water and sewer lines in the County occurs. Mr. Ecker felt that before a
waterline was developed, the Service Authority should have some input prior to the installation.
Mr. Harville stated that all waterlines were County projects for development and installation and
that once they were operational, they were turned over to the Service Authority for operation and
maintenance. In discussion, it was brought out that several developmental meetings occur
between the staffs of both administrations before the Board of Supervisors voted on proposed
waterlines. It was agreed upon by both the Board and the Service Authority that if the Water and
Sewer Comprehensive Plan were upgraded, that water and sewer lines would be developed in
areas where growth was indicated. It was agreed that members of the Board of Supervisors would
obtain copies of Comprehensive Plan and maps of their respective districts to go over and
members were urged to meet with Mr. Benny Snead to discuss any questions they had concerning
their districts. It was agreed that the Boazd member and Service Authority Commissioner for
each district would get together to go over the plans.
Adiournment
Motion was made by Mr. Harville, seconded by Mr. Estes, to adjourn the meeting, which
was unanimously approved by the Board and the Commissioners, with the exception of Mr.
Snead, who was absent. The meeting adjourned at 8:15pm.
P34
Adjourned Meeting
March 20, 2012
Pittsylvania County Board of Supervisors
Tuesday, March 20, 2012
Adjourned Meeting
VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors
was held on Tuesday, March 20, 2012 in the General District Courtroom of the Edwin R. Shields
Addition in Chatham, Virginia. Tim R. Barber, Chairman, called the meeting to order at 7:06
p.m. The following members were present:
Tim Barber
Coy E. Harville
James Snead
Jessie L. Barksdale
Jerry A. Hagerman
Marshall Ecker
Brenda H. Bo« illan
Tunstall District
Westover District
Dan River District
Banister District
Callands-Gretna District
Staunton River District
Chatham-Blairs District
Mr. William D. Sleeper, County Administrator, Mr. J. Vaden Hunt, County Attorney,
Odie H. Shelton, Jr., Director of Code Compliance, Kenneth L. Bowman, Director of Economic
Development, Mr. Fred Wydner, Director of Agriculture, and Ms. Rebecca Flippen, Deputy
Clerk to the Board, were also present.
Mr. Barber led the Pledge of Allegiance.
Aanroval of Agenda
Motion was made by Mr. Snead, seconded by Mr. Ecker, to approve the agenda with the
following additions/deletions:
Additions
(a) Letter of Support -Virginia Scenic River Designation
(b) State Livestock Show - Olde Dominion Agricultural Complex
(c) Appointment to the Pittsylvania County Service Authority-Nomination of Hershel
Stone as the Chatham-Blairs representative by Ms. Bowman and that his
nomination be placed on the April 2, 2012 Board meeting agenda
De] etions
Item 9 -Presentation of Beautification Committee
Item 23-Appointments to the Community Policy Management Team
Mr. Snead's motion was unanimously approved by the Board.
Hearing of the Citizens
Matthew Speck of the Staunton River District thanked the Board of Supervisors for all
they do for not only his family but everyone in the County, and then offered up prayer.
Tate Leftwich of the Chatham-Blairs District and a teacher at the Chatham Middle
School asked the Board to keep in mind that the students of Pittsylvania County are its future and
to re-evaluate the Board's commitment to education when funding the school budget.
Blake Mitchell, a 6`h grader who lives in the Tunstall District, described his experiences
from the affects overcrowded classrooms in his 6`'' grade class.
Richard Shumate of the Westover District made comments concerning his disapproval of
the Board spending money on the Mega Park, waterlines, and proposed solid waste fees.
Faith Crews, an educator who lives in the Staunton River District, stated the Board of
Supervisors should consider giving more than the bare minimum of funding to the schools as the
biggest fear of budget cuts in the school system would be the reduction of teaching staff for
P35
Adjourned Meeting
March 20, 2012
already overcrowded classrooms, and that the Board should consider revisiting the business tax
option.
Sandra Jones, a resident in the Chatham-Blairs District and the current President of the
Chatham Middle School Parent-Teacher Association, asked the Board to invest in the County's
biggest project for the future-the children of Pittsylvania County.
Kate Wells, a resident of the Westover District and President of the Pittsylvania County
Education Association, stated that Pittsylvania County ranked 135 of 136 schools for dollars
budgeted to the schools, and since the children of Pittsylvania County are keeping pace with the
state average for children learning, the schools should be budgeted accordingly.
Karen Maute of the Westover District gave condolences to Mr. Harville on the loss of his
mother. She asked the Board to consider live streaming of the Board meetings online for the
citizens to view. She further stated that she had attended the Joint Meeting of the Board of
Supervisors and the Pittsylvania County Service Authority and in her opinion there appeared to
be many conflicts between the County Code and the State Code. She also had contacted the
Attorney General's office for a copy of a previous opinion that had been given from the Attorney
General concerning the prohibition of uranium mining in Virginia, but had been told that it could
not be found. She asked, though a Freedom of Information Request, if Mr. Hunt, the County
Attorney, could possibly find a copy for her. Lastly, Ms. Maute asked the Board to consider
forming a citizen committee, appointed by the Board, to look at all the environmental and
economic issues within Pittsylvania County.
Consent Agenda
(a) Proclamation -National Public Safety Telecommunications Week
(b) Proclamation -National County Government Month
(c) Proclamation -National Animal Control Officers Week
(d) Proclamation -National Red Cross Month
(e) Proclamation -National Volunteer Week
(f) Resolution -Dan River Wildcats Varsity Basketball Team
(g) Regional One -April Payment
Motion was made by Mr. Harville, seconded by Mr. Snead, to approve the Consent
Agenda, which was unanimously approved by the Board.
P36
Adjourned Meeting
March 20, 2012
PITTSYLVANL4 COUNTY BOARD OF SUPERVISORS
PROCLAMATION
NATIONAL PUBLIC S,9FETY TELECOMMUNICATIONS WEEK
April d"' - lam, 2012
WHEREAS, the Public Safety Dispatchers of the Pitsylvania County Emergency CoenmunicWions Center, who processed
30. 3I3 emergency telephone cells in 2011, are the fast and mast critical contact that our citizens have with Piusylvania
County's emergency services; attd
WHEREAS, these dispatchers are the viral link to (hose calling jot help mxl to police o~cers, firefighters, and
paramedics; and
WHEREAS, dispatchers monitor emergency personnel's activities by radio and telephone, noel provide them with life
saving information to eruure their safety; and
WHEREAS, the safety ojour police o,(ju:ers. firefighters, and praumedics is dependent upon the quality and acecvaey of
information obtained by all Emergency Cwnmunicretiarts Trch»iciaa,~ from the citizens who telephone the Pittsylvunia
County Emergency Ca-emvtications Center; and
WHEREAS, the Public Safety Dispatcher of flee Pittsylvawia (.'ouvtty Ee»ergreery Communicatiau (.'enter have
contributed sib>nijkantly ro the apprrheiaiond critninols, suppression of fee cud the treatneent of patients in life
threatening situdiaas; wd
WHEREAS, each dispatcher, the unseen i-divirluccl providing n calm voice when emergencies arise, has exhibited
compassion, empathy, and professionalism, keeping uev cuutuy and citizens soft;
WHEREAS, these irtdividuals save countless lives by responding ro emergency caQs, dispatching emergency
personnel and equipment and providing tnaral s•uppowt to citizens in distress; atd
WHEREAS. each dispatcher has eshiMted compassion, raxlerstandi-eg and prujessionalism during the
perjortrearece of their job in the prat year; then
THEREFORE, BE /T HEREBY PROCLAMED that the Piusylvania County Board vJ'Supervisvrs proclaims
the week of April 8rt' through l~lc"', 2012 to he National Telecvmmunicatinns Week in Piusylvania County,
Virginia, in honor ojthe men and women whose diligence arni profeesiorntlism keep our Cotmty and citizens .cafe.
Given under my barrel this day 20'h day vjMureh, 2011
7
Tim R. Barber, Chairman
Piusylvania County Buurd ojSupervisors
^~~~ ~~~`
William D. Sleeper. Clerk
Piusylvania County Board of Supervisors
P37
Adjourned Meeting
March 20, 2012
PITTSVLVANIA COUNTY BOARD OF SUPERVISORS
PROCLAMATION
NATIONAL COUNTY GOVERNMENT MONTH -APRIL 2012
"Htallhy Coanties, Healthy Families"
Wbereaa, the nation's 3,068 counties provide a variety of essential public services to
communities serving more than 300 million Americans; and
Wbereaa, Pittsylvania County and all counties take seriously their responsibility to
protect and enhance the health, welfare and safety of its residents in sensible and cost-effective
ways; and
Wbereaa, county governments are essential to America's healthcare system and are
unique in their responsibility to both finance and deliver health departttrents through public
hospitals and clinics, local health departments, long-term care Facilities, mental health services
and substance abuse treatment, and coverage programs for the uninsured; and
Wrereas, county government delivers many itnportaM services to America's veterans,
military service members and U-eir families, including physical and mental health, housing,
employment, and justice; and
Wbereaa, the National Association of Counties President Lenny Gliason is encouraging
counties to promote healthy living and lifestyle choices in communities across the country
through his 2011-2012 "1 lealthy Counties" presidential initiative; and
Wbereaa, each year since 1991 the National Association of Counties has encouraged
counties acxnss the country to actively promote their own programs and services to the public
they serve; then
Norr, Therefore, Be 11 Hereby Resolved, that the Pittsylvania County Board of
Supervisors do hereby proclaim April 2012 as National County (iovemment Month and
encourage all Pittsylvania County officials, employees, schools and residents to participate in
county government celebration activities.
Given under my hand this 20'" day of March, 2012.
./- P<
"I'im R. Barber, Chairman
Pittsylvania ounty Board of Supervisors
W i liam D. Sleeper, C ark
Pittsylvania County Board of Supervisors
P38
Adjourned Meeting
March 20, 2012
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
PROCLAMAT/ON
NATIONAL ANIMAL CONTROL APPRECIATION WEEK
Apr/l d'" -April 1!'~' 20I2
VIRGINIA: AT THE ADJOURNED MEE"TINE OF THE P1TI'SYLVANIA COUNTY BOARD
OF SUPERVISORS IN THE GENERAL DISTRICT LOUR"1'ROOM IN CHATHAM, VIRGINIA ON
TUESDAY, MARCH 20, 20(2, TIIF. FOLLOWING PROCLAMATION WAS PRESENTED AND
ADOPTED:
Whereas, the National Animal Contro! Association has desigrxtted the second week in April each
year as Anima! Control Appreciation Week; and
Whereas, the various Federal, State, and Local Government (l,~icials throughout the Country takes
this time to recognize, thank and commend all Animal (_bntrol (~cers jor the dedicated service they
provide to the Citizens, various Public .Safety, Public Service Agencies and Departments throughout the
Country; oral
W1Yereas, the Piusylvuniu County Board oJ'Supervisors would like to express its sincere thanks and
appreciation jor the outstanding service the Pittsylvania Cvunty Animal Control Department provides on a
daily basis to the citizens of Pittsylvania County and to the various Public Safety, Puhlic Services Agencies
and Departments; and
Whereas, the PNtsylvania Cwrnty Bared of Supervisors recognizes curd commends the Animal
Control Ulcers jor the Homy dedicated oral long hours ojservice [hey perform in serving this community,
and jor fulfilling their commitment to providing the highest and most efficient level ojservice; and
WHEREAS, the Pittsylvania ('aunty Board vj Supervisors wishes tv commend each and every
Animal Control (1~cer jor their service, which is in keeping wish the lung and distinguished tradition gjthe
Anima! Contro! Profession; and
Now, Tleerrfon, 8e It Hereby Resolved, by the Pittsylvania County Rcxud of Supervisors officially
recognize and proclaim the week of April 8'" through ! 4'~. 2(1 ! 2 as National Anima! Contra! Appreciation
Week and respectfully asks all Citizens, Puhlic Safety, Heakh, and Public Service Personae! alike to.juin in
expressing their simere thanks, gratitude and appreciation jar the ma-ry long hours of outstanding service
and quality perjorrnanre these uutstarxling i-w/tviduals provide throughout the year to assure the safety and
we~are of all.
Given under nq~ hand this ld" day vjA~farch, 2012.
/_'~.f~
Tim R. Barber, l'hairman
Pittsylvuni C'uunry 13vard ojSupervisors
William D~ Cle k
Pidsylvania Carmly Board o/'Sapervisors
P39
Adjourned Meeting
March 20, 2012
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
PROCLAMATION
AMERICAN RED CROSS MONTH
March 2012
Whereas, the American Red Cross has touched many lives in Pittsylvania County as well as
across the country and around the world: acrd
Whereas, during American Red Cross Month, we thank those who contribute to the mission of
the Red Cross, whether through time, money or blood, and we invite others to support the Red
Cross in helping people in need down the street, across the country and around the world; and
Whereas, the American Red C,'ross is synonymous with helping people, and has been doing so
for more than 130 years. Throughout the past year, the American Red Cross launched hundreds
of disaster relief operations in the United States to help people affected by frres, Jlvods.
hurricanes and tornadoes. The American Red Crass also supported major international disasters.
irreluding the Japan earthquake and tsunami response, while continuing its work on the 1010
Haiti earthquake response and recovery: and
Whereas, Jn Martinsville, the Red Cross works tirelessly through its one employee and 19
volunteers to support us when disaster strikes, when someone needs life-saving blood nr the
comfort of a helping hand. !t provides l4-hour support to members ojthe military, veterans and
their families, arul provides !ruining in CPR, aquatics safety, and first aid; and
Whereas, for nearly 1W years, ilnited States presit~nts have called on the American people to
support the Red Cmss and its humanitarian mission. Uur community depends on the American
Red Cross and because it is not a government agency, the Red Cross depends vn sr~xrrt from the
public to cominue its humanitarian work. This is especially important in these challenging
economic times -- which impact the Red Cross anti marry people in our community and across the
nation; then
Now, Therejon, the Pittsylvania County Board of Supervisors do hereby pros/aim March
2012 as Atnerkan Red Cross Month, and encourage all Americans to support this organization
and its noble humanitarian mission throughout 1'insylvania County and pledge their support of
environmental initiatives in Pinsylvania County and to encourage others tv undertake similar
unions.
Given under my hand this Sth day of March 2012.
l .
William R Sleeper, C rk
Pittsylvania County Board ojSupervlsors
P40
Adjourned Meeting
March 20, 2012
PITTSYLVANL4 COUNTY BOARD OF SUPERVISORS
PROCLAMATION
NAT/ONAL VOLUNTEER WEEK
April IS-11,1012
"Celebrgtltrg People in Action"
Wlttreas, the entire community can inspire, equip and mobilize people to take uclion tha!
changes the world; and
WA~enss, volunteers can connect with local community service opportunities through hundreds
of community service organizations and volunteer centers: and
WArertas, individuals and communities are at the center of social change, discovering their
power to make a d~erence: and
Whereas, during this week all over the notion, service projrcls will 6e performed and
volunteers recognized for the commitment to service; and
Wlrerns, the giving ojoneseljin service to another emlx>wers the giver and the recipient; and
Whereas, experience (ruches us that government by itself cannot solve all of our nation 's
social problems; crud
Wbttuas, our country's volunteer li~rce uj over h3 million is a great -reasure; and
Whtreas, volunteers are vital to our future as a caring and productive nation,, then
Now, Tletrejorr, ae 11 Resolved, Thal the Pidsylvania (.'aunty Board of Supervisors proclaims
the week of April 1 S'r' - II'r 2011 to he Nntioncel Volrntter Weep in Piusylvaniu County,
Virginia, in honor of the citizens who dedicate themselves to taking action and solving
problems in the communities within Pittsylvania Cotcnty.
Given urwlrr my hand this day 10'~ day of March, 1011
Tim R. Barber, Chairman
Pinsylvania ~'ounry Board of Supervisors
William D. Sleeper, Cl k
Pitlsylvaniu ('ounry Board of Supervisors
P41
Adjourned Meeting
March 20, 2012
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION
2012-03-03
VIRGINIA: At the adjourned meeting of the Pittsylvania County Board of Supervisors held on
Tuesday, March 20, 2012, the following resolution was presented and adopted congratulating the Dan
River Wildcats Boys Varsity Basketball Team on their successful 2012 Season, and their capture the
Dogwood District Title and Region B Title:
WHEREAS, the 2012 Dan River Wildcats Boys Varsity Basketball Team had a winning
season; and
WHEREAS, the I?an River Wildcats Bays Varsity Basketball Team, completed their regulaz
season with 25 consecutive wins, earning the Dogwood District regular season title for the third
consecutive year and was the #t ranked team in the Associated Press poll for the whole 2012 season;
and
WHEREAS, the Dan River Wikkats Boys Varsity Basketball Team went on to capture their
second Dogwood District tournament title in four years and continued their winning season by
acquiring their first Region B title; and
WHEREAS, the Dan River Wildcats Boys Varsity Dasketball ~1'eam exhibited exemplary
sportsmanship and talent as they defeated their opponents in the [bgwood District and in the Region
B tournament games; and
WHEREAS, the Dan River Wildcats Boys Varsity Basketball Team has performed admirably
throughout their winning season of 2012, bringing recognition not only to themselves but to their
school, their County, and its citiuns; then
BE IT HEREBY RE.'iOLVED, that the Pittsylvania County Board of Supervisors, on the
behalf of all the citizens of Pittsylvania County, express their sincere appreciation, admiration and
congratulations to the 2012 Dan River Wildcats Boys Varsity Basketball Team for their winning
season and bringing both the Dogwood District and the Region B 'Titles to Pittsylvania Cexmty; and
BE lT FURTHER RESOLVED, that a copy ol'this Resolution be presented to the Coach and
the Members of the 2012 Dan River Wildcats Boys Varsity Basketball Team.
Given under my hand this 20'" day of March, 2012
~,~~~__
Tim R. Barber, Chairman
Pittsylvan' County Board of Supervisors
rlliam D. Sleeper, C rk
Pittsylvania County Boanl of Supervisors
Public Hearings
Rezoning Cases
Case 1: William T. Willis, Jr. & Delores B. Willis -Tunstall District: R-12-008
Mr. Barber opened the public hearing at 7:45pm. Mr. Shelton explained that William and
Delores Willis had petitioned to rezone 13.11 acres, located on Highway 41/Franklin Turnpike,
in the Tunstall Election District from R-I, Residential Suburban Subdivision District to A-1,
P42
Adjourned Meeting
March 20, 2012
Agricultural District (for agricultural use-farming). The Planning Commission, with no
opposition, recommended granting the petitioners' request. Mr. Willis was present to represent
the petition and there was no one signed up to speak. Mr. Barber closed the public hearing at
7:46pm. Motion was made by Mr. Harville, seconded by Mr. Ecker, to approve rezoning Case
R-12-008 from R-1 to A-1 and the following Roll Call Voce was recorded: Mr. Hagerman-Yes;
Ms. Bowman-Yes; Mr. Ecker-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; and
Mr. Barber-Yes. Mr. Harville's motion to approve rezoning Case R-12-008 from R-1 to A-1 was
unanimously approved by the Board.
Case 2: Guy F. Rinker & Janice G. Rinker-Dan River District: R-12-009
Mr. Bazber opened the public hearing at 7:46pm. Mr. Shelton explained that Guy and Janice
Rinker had petitioned to rezone 1.43 acres, located on Bunker Lane, in the Dan River Election
District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District (for
future subdivision of the property for sale of homes located on the property). The Planning
Commission, with no opposition, recommended granting the petitioners' request. Ms. Rinker
was present to represent the petition and no one signed up to speak. Mr. Barber closed the public
hearing at 7:46pm. Motion was made by Mr. Snead, seconded by Ms. Bowman, to approve
rezoning Case R-12-009 from A-1 to R-1. The following Roll Call Vote was recorded: Ms.
Bowman-Yes; Mr. Ecker-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr.
Hagerman-Yes; and Mr. Barber-Yes. Mr. Snead's motion to rezone Case R-12-009 from A-1 to
R-1 was unanimously approved by the Board.
Case 3: C-W, Inc. -Westover District: R-12-010
Mr. Barber opened the public hearing at 7:47pm. Mr. Shelton explained that C-W, Inc., had
petitioned to rezone 1.082 acre (part of 1.69 acre), located on Highway 41/Franklin Turnpike, in
the Westover Election District, from B-2, Business General to RMF, Residential Multi-Family
District (to be combined with GPIN #2319-59-6307 zoned RMF and to expand for apartments).
The Planning Commission, with no opposition, recommended granting the petitioner's request.
Ms. Phyllis Marshall was present to represent the petition and no one signed up to speak. Mr.
Barber closed the public hearing at 7:47pm. Motion was made by Mr. Harville, seconded by Mr.
Snead, to approve rezoning Case R-12-010 from B-2 to RMF. The following Roll Call Vote was
recorded: Mr. Ecker-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr.
Hagerman-Yes; Ms. Bowman-Yes; and Mr. Barber-Yes. Mr. Harville's motion to rezone Case
R-12-010 from B-2 to RMF was unanimously approved by the Board.
Case 4: Dorothy Kelly -Staunton River District: R-12-011
Mr. Barber opened the public hearing at 7:48pm. Mr. Shelton explained that Dorothy Kelly had
petitioned to rezone 1.00 acre, located on State Road 626/Kellys Drive, in the Staunton River
Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural
District (to make the zoning consistent with the adjoining parcels of land). The Planning
Commission, with no opposition, recommended granting the petitioner's request. Jeffrey Kelly
was there to represent the petition and no one signed up to speak. Mr. Barber closed the public
hearing at 7:48pm. Motion was made by Mr. Ecker, seconded by Ms. Bowman, to approve
rezoning Case R-12-011 from R-1 to A-1. The following Roll Call Vote was recorded: Mr.
Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr.
Ecker-Yes; and Mr. Barber-Yes. Mr. Ecker's motion to rezone Case R-12-011 from A-1 to R-1
was unanimously approved by the Board.
This concluded the public hearings.
P43
Adjourned Meeting
March 20, 2012
Unfinished Business
At the Regular Meeting of the Board of Supervisors on March 5, 2012, a motion was
made by Mr. Ecker, seconded by Ms. Bowman, for the reappropriation of funds as follows:
$700.00 to Sheriff-Wrecker Service (1 00-4-03 1 200-3 1 70), $6,059.19 to Sheriff-Vehicle Supplies
(100-4-031200-6009), $577.03 to Sheriff-Undercover (100-4-031200-6024), $3,241.91 to
Sheriff-Parts (100-4-031200-6030), $4,107.73 to Sheriff-Labor (100-4-031200-6031), $1,338.11
to Extradition (100-4-033100-5550), $4,048.00 to Non-departmental-Worker's Compensation
(100-4-091200-2700), $7,513.68 to WIA-Rent (251-4-353160-5420), $81.14 to Industrial
Development (325-4-081500-8223). This motion required a 10-Day Layover that had now been
met. The following Roll Call Vote was recorded: Mr. Snead-Yes; Mr. Barksdale-Yes; Mr.
Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-Yes; Mr. Harville-Yes; and Mr. Barber-Yes. Mr.
Snead's motion was unanimously approved by the Board.
At the Regular Meeting of the Board of Supervisors on March 5, 2012, a motion was
made by Mr. Snead and seconded by Mr. Ecker to amend the Economic Development budget
and appropriate $1,561,842 of Tobacco Funds and to approve the transfer of $173,539 from
Economic Development to the Brosville Industrial Park-Tobacco Grant for the required local
match. This motion required a 10-Day Layover that had now been met. The following Roll Call
Vote was recorded: Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-Yes;
Mr. Harville-Yes; Mr. Snead-Yes; and Mr. Barber-Yes. Mr. Snead's motion was unanimously
approved by the Board.
New Business
Certificates of Service were presented to the members of the Recreation Advisory Board.
Those present to accept the awards were Mr. George Winn-Chairman of the Recreation Advisory
Board and the representative for the Callands-Gretna District, and Mr. Donald Hylton,
representative for the Westover District. The members not present would have their Certificates
of Service mailed to them; the late Ms. Jean Shields (to be accepted by her husband, Mr. Owen
Shields), Mr. Willie Craft, Mr. T.O. Rowland, Mr. Donnie DeVall, Mr. L.C. Moore, Mr. Neal
Oakes, and Ms. Cindy Prytle. The Board thanked the Recreation Advisory Board for all the hard
work they had done in developing the Recreation Master Plan for Pittsylvania County.
Mr. Greg Hairston, Managing Attorney for the Virginia Legal Aid Society, informed the
Board of an upcoming Community Forum to be held between the hours of 3:OOpm-S:OOpm at the
Pittsylvania County Department of Social Services in Chatham, Virginia. The purpose of the
forum is to conduct a needs assessment, and invited all Pittsylvania County residents to a
community forum to gather input about the most important problems facing low-income people
in the County. Mr. Hairston stated that the Virginia Legal Aid Society was facing significant
funding cuts, and will need to cut back and restructure services if new funding is not obtained
this year. He stressed that it was important for the County's citizens to attend the forum and
encouraged those who could not attend to fill in the online needs assessment survey at
www.vlas.or~.
Professor Troy Simpson, Professor Jerry Franklin, Dr. Chris Ezell„ and Mr. Shannon
Hair from the Danville Community College to update the Board on the proposed expansion of
the existing Regional Center for Advanced Technology and Training (RCATT), and to ask the
Board of Supervisors for a Letter of Support that could be included with the college's capital
fund request to the Tobacco Commission. Motion was made by Mr. Harville, seconded by Mr.
Snead to authorize the County Administrator to draft a Letter of Support and authorize the
Chairman of the Board of Supervisors to sign on behalf of the Board. Mr. Ecker stated he would
P44
Adjourned Meeting
March 20, 2012
like to see a resolution instead of a Letter of Support. Mr. Harville amended his motion to
authorize the County Administrator to draft a resolution in place of the Letter of Support. Mr.
Harville's motion was unanimously approved by the Board.
Motion was made by Mr. Harville, seconded Mr. Snead, to rescind the Plan B proposed
FY2012/13 Budget, which was approved by a 6-1 majority vote of the Board, with Mr. Ecker in
opposition.
Motion came from the Finance Committee recommending Option C for the proposed
FY2012/13 Budget, which would advertise a Personal Property Tax increase of 50¢, a Real
Estate Tax increase of 4¢, and a proposed Solid Waste Fee of $5.00, and that a public hearing for
citizen input on the advertised budget to be held April 10, 2012. Mr. Harville cautioned the
public that this was not the final budget, but merely a budget that would be advertised that still
held the possibilities of being reduced. The Finance Committee's motion was approved by a 6-1
majority vote, with Mr. Ecker in opposition.
Motion came from the Legislative Committee to set a public hearing for citizen input to
be held on April 17, 2012, for a proposed amendment to § 12.9 of the Pittsylvania County Code
concerning unsolicited door-to-door solicitation, which was unanimously approved by the Board.
Motion came from the Solid Waste Committee, which met on February 29, 2012 ,for the
appropriation of $75,000 from the General Fund to cover fuel costs at the Pittsylvania County
Landfill for the remainder of the fiscal year ending June 30, 2012. This motion had required a
10-Day Layover that had now been met. The following Roll Call Vote was recorded: Mr.
Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr.
Hagerman; and Mr. Barber-Yes. The committee's motion was unanimously approved by the
Board.
Motion was made by Mr. Harville, seconded by Mr. Hagerman, to authorize the County
Administrator to send a Notice of Termination of Lease to Billie Reynolds as the County does
not intend to continue to lease 34 North Main Street and 38 North Main Street in Chatham after
June 30, 2012, which was unanimously approved by the Board.
Motion was made by Mr. Snead, seconded by Mr. Harville, to approve the Use
Agreement with the Pittsylvania County Schools to place equipment on the County Tower and
authorize the County Administrator to sign on the behalf of Pittsylvania County, which was
unanimously approved by the Board.
Motion was made by Mr. Ecker, seconded by Mr. Snead, to approve a Lease Agreement
between the Olde Dominion Agricultural Foundation and the Pittsylvania County Board of
Supervisors for space at the Olde Dominion Agricultural Complex and authorize the County
Administrator to sign all necessary documentation. This lease agreement would approve
approximately $50,000 in janitorial work, services, and HVAC support in exchange for the space
for the Extension Service and the County's Agricultural Development Office. Mr. Ecker's
motion was unanimously approved by the Board.
Motion was made by Mr. Snead, seconded by Mr. Barksdale, to approve Resolution #
2012-03-04 accepting surplus property at the Dan River Middle School from the Pittsylvania
County School Board for a tower site at the Dan River Middle School that will be a part of the
new Emergency Communication System., which was unanimously approved by the Board.
P45
Adjotuned Meeting
March 20, 2012
RESOLUTION
BOARD OF SUPERVISORS OF PITTSYLVANIA COUNTY, VIRGINiA
March 20 , 2012
H 2012- 03 - 04
VIRGINIA: At a regular meeting of the Board of Supervisors of Pittsylvania County,
Virginia, held on the 4p day of March, 2012, it was duly moved and seconded:
WHEREAS, the School Board of Pittsylvania County, Virginia, has determined
that it has no use for, or a better use exists for the hereinafter described real property, namely to
assist Pittsylvania County, Virginia, in the protection of all its citizens, with the upfit of its E-91 1
emergency response system:
All that certain tract or parcel of land, with improvements theroon
and all appurtenances thereunto, if any, pertaining, belonging, and
lying in the Dan River Magisterial District of Pittsylvania County,
Virginia, and more particularly described as follows: 2.875 acre
parcel, part of GPIN: 2349-68-3751, labeled as Lot 1, as shown on
plat of survey entitled "Plat of Boundary Survey For Pittsylvania
County Board of Supervisors, Dan River Magisterial District,
Pittsylvania County, Virginia," dated February 7, 2012, created by
William R, Powell, Land Surveyor, License Number 002910, of
Dewberry & Davis, Inc., which plat is expressly incorporated by
reference herein, evidenced by documents recorded as Instrument
Number 02-2237, and contained in Map Book 43, page 31 1 J; and
WHEREAS, the School Boats of Pittsylvania County, Virginia, has adopted a resolution
declaring that the atorcseid property is deemed to be aurplue, and stating its intention to convey
such property to the Board of Supervisors of Pittsylvania County, Virginia.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Pittsylvania
County, Virginia, does hereby accept the conveyance of the aforementioned real properly
pursuant to Section 22.1-129, Code of Virginia, 1950, as amended, and the Board oCSupervisors
of Pittsylvania County, Virginia, does hereby authorize its duly appointed County Attorney, J.
Vaden Hunt, Esq., to draft an appropriate Deed to convey said property from the School Board
of Pittsylvania County, Virginia, to the Board of Supervisors of Pittsylvania County, Virginia,
and does hereby authorize the duly appointed Chainnan of the Board of Supervisors of
Pittsylvania County, Virginia, Tim R. Barber, to exocuto said Deod on behalf of the Board of
Supervisors of Pittsylvania County, Virginia.
And the Motion carried by unanimous vote ofthoac present.
i~,3
Tim R. Barber, Chairman
Board of Supervisors of Pittsylvania County, Virginia
Attest:
W i I1 tam D. S leeper, C rk and
County Administrator for Pittsylvania County, Virginia
STATE OF VIRGINIA-1 // /
C'~.'Y/COUNTY OF ~ l~.D~, ~ to wit:
The foregoing instrument was acknowledged before me by Tim R. Barber, Chairman
Board of Supervisors of Pittsylvania County, Virginia on this 2~ day of,~~
201 Z.
~..~. , ,
N ARY PUBLIC
My Commission expires:
P46
Adjourned Meeting
March 20, 2012
Motion was made by Mr. Harville, seconded by Mr. Ecker, to approve the Fire/Rescue
Emergency Medical Advisory Committee (EMAC) By-Laws which sets the terms of office for
the appointees by the Board of Supervisors for 2 years, which was unanimously approved by the
Boazd.
Motion was made by Mr. Harville, seconded by Ms. Bowman, to approve the Wireless
Communication Easement Agreement between Pittsylvania County and Banc of America, giving
Banc of American the ability to go onto County property and remove the new E911 equipment if
the County breaches the contract, and authorizing the County Administrator to sign on the behalf
of the Board of Supervisors. Mr. Harville's motion was unanimously approved by the Board.
Motion was made by Mr. Barksdale, seconded by Ms. Bowman, to postpone awarding
auctioneering services for the disposal of the old Chatham Elementary School until the April 17,
2012 adjourned meeting of the Board. The postponement of the award, Ms. Bowman and Mr.
Barksdale stated, was to allow the Property Committee time to revisit this matter with the Town
of Chatham Town Council. After much discussion, Mr. Ecker and Mr. Harville stated they were
willing to wait until the April 17, 2012 meeting, but at that time, they expected a solid answer
one way or the other-to award the auctioneering services and sell the school, or at that meeting to
give the school over to the Town of Chatham and the Town of Chatham accept it. The Board
then approved postponing the award of auctioneering services for the purpose of disposing of the
old Chatham Elementary School until their adjourned meeting on April 17, 2012.
Added Items
Motion was made by Mr. Snead, seconded by Mr. Harville, to authorize the County
Administrator to draft a Letter of Support to the Department of Conservation and Recreation,
supporting a proposal of the Scenic River Study. The area to be reviewed in the study is a 14-
mile section of the Dan River from the Berry Hill Bridge to Abreu Grogan Park in Danville as a
potential Virginia Scenic River Designation. Mr. Snead's motion was unanimously approved by
the Board.
Motion was made by Mr. Harville, seconded by Mr. Snead, to authorize up to $5,000
from Economic Development funds as part of an incentive in conjunction with additional
incentives offered by the Olde Dominion Agricultural Foundation to compete for the former
Virginia State Fair Livestock show to be held at the Olde Dominion Agricultural Complex, and
to authorize the County Administrator to request support and funding from the other jurisdictions
that are a part of the Complex, which was unanimously approved by the Board.
Appointments
Motion was made by Mr. Snead, seconded by Ms. Bowman, to appoint Ms. Vickie Collie
as the Dan River District representative to the Pittsylvania County Beautification Committee,
which was unanimously approved by the Board.
Board Announcements
Ms. Bowman stated the Board held a Retreat for 2 days the former week, which was very
enlightening and appreciated.
Mr. Ecker said there had been a Joint Meeting of the Board of Supervisors and the
Pittsylvania County Service Authority on March 15, 2012 and from that a protocol needed to be
set up for the joint reviewing of proposed water and sewer lines,
Mr. Hagerman thanked the teachers for coming to the meeting and told them there was an
upcoming Joint Liaison meeting between the Board of Supervisors and the School at which time
he would bring up the items the teachers raised by the teachers.
P47
Adjourned Meeting
March 20, 2012
Mr. Barksdale also thanked the teachers for coming.
Mr. Harville stated that he understood the trials the teachers had and commended them
for continuing their dedication to Pittsylvania County.
Reports by the County Administrator
Mr. Sleeper stated that he had been asked to serve on the Haven Board of the Dan River
region. Motion was made by Mr. Ecker, seconded by Mr. Hagerman, to serve on the Haven
Board for aone-year appointment, which was unanimously approved by the Board.
Closed Meeting
Motion was made by Mr. Snead, seconded by Mr. Harville, to enter into Closed Session
for: (a) Discussion of performance and salaries of employees of any
public body; and evaluation of performance of departments where such evaluation
will necessarily involve discussion of the performance of specific individuals.
Authority: § 2.2-3711(A) (1) Code of Virginia, 1950, as amended
Subject: County Administration
Purpose: Discussion of performance and salaries of employees of any public
body
(b) Closed Meeting: Consultation with legal counsel and briefing by staff members
or consultants pertaining to actual or probable litigation, where such consultation
or briefing in open meeting would adversely affect the negotiating posture of the
public body and consultation with legal counsel employed by a public body
regarding specific legal matters.
Authority: §2.2-3711(A)(7) Code of Virginia, 1950, as amended
Subject Matter: Comprehensive Services Act -Corrective Action Plan
Purpose: Briefing on Legal Status
Mr. Snead's motion was unanimously approved by the Board and the Board entered into Closed
Session at 8:SSpm.
Motion was made by Mr. Snead, seconded by Mr. Harville, to re-enter into Open
Meeting, which was unanimously approved by the Board of Supervisors.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CERTIFY CLOSED MEETING
BE IT RESOLVED that at the Adjourned Meeting of the Pittsylvania County Board of
Supervisors on March 20, 2012 the Board hereby certifies by a recorded vote that to the best of
each board member's knowledge only public business matters lawfully exempted from the open
meeting requirements of the Virginia Freedom of Information Act and identified in the motion
authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any
member believes that there was a departure from the requirements of the Code, he shall so state
prior to the vote indicating the substance of the departure. The statement shall be recorded in the
minutes of the Board.
Vote
Coy E. Harville Yes
Marshall A. Ecker Yes
Brenda H. Bowman Yes
James H. Snead Yes
Jessie L. Barksdale Yes
P48
Adjourned Meeting
March 20, 2012
Jerry A. Hagerman Yes
Tim R. Barber Yes
The Board re-entered Open Session at 9:21 pm.
Motion was made by Mr. Harville, seconded by Mr. Snead, to extend the termination date
of the current employment of the County Administrator to June 30, 2014, and to revise Section
3(a) to include a lump sum cash payment equal to 10 months base salary at current aggregate
salary in the event of an involuntary termination by the Board of Supervisors provided
termination is not a result of a felony conviction or crime involving moral turpitude, which was
unanimously approved by the Board.
Motion was made by Mr. Harville, seconded by Mr. Ecker, to approve the Corrected
Action Plan for the Danville-Pittsylvania Comprehensive Policy Management Board and
authorize the County Administrator to sign all necessary documentation and forward the Plan to
the State Office of Comprehensive Services, which was unanimously approved by the Board.
Adjournment
Motion was made by Mr. Ecker, seconded by Mr. Harville, to adjourn the meeting, which was
unanimously approved by the Board. The meeting adjourned at 9:22pm.
P49
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGF,NDA TITLE:
AGENDA DATE:
04-02-2012
ITEM NUMBER:
5(c)
Resolution -Bobby P. Burnett -Pittsylvania County
Service Authority Board of Commissioners
SUBJECT/PROPOSAL/REQUEST:
Resolution for Service
STAFF CONTACT(S):
William D. Sleeper
ACT10N:
CONSENT AGENDA:
ACTION:
Yes
ATTACHMENTS:
Yes
REVIEWED BY:
INFORMATION:
INFORMATION:
BACKGROUND:
Mr. Bobby P. Burnett has served as the Chatham-Blairs representative for the Pittsylvania County Service
Authority Board of Commissioners for the past 8 years, as well as on various other commissions and committees
for Pittsylvania County.
DISCUSSION:
Attached hereto is Resolution 2012-04-02 honoring Bobby P. Burnett for his service on the Pittsylvania County
Service Authority Board of Commissioners
RECOMMENDATION:
Staff recommends that the Board of Supervisors pass the attached Resolution 2012-04-02 honoring Bobby P.
Burnett and present Mr. Burnett with a copy of this resolution.
P50
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION
2012-04-02
VIRGINIA: At a regular meeting of the Pittsylvania County Board of Supervisors held in the
General District Courtroom in Chatham, Virginia on Monday, April 2, 2012, the following
resolution was presented and adopted.
WHEREAS, Mr. Bobby P. Burnett has served as the Chatham-Blairs District
representative on the Pittsylvania County Service Authority Board of Commissioners; and
WHEREAS, Mr. Bobby P. Burnett has served Pittsylvania County on the Service
Authority Board of Commissioners for $ years, providing faithful service, wise counsel and
expertise in providing water and sewer services in Pittsylvania County from 2004 until April
2012; and
WHEREAS, not only has Mr. Bobby P. Burnett represented the Chatham-Blairs
District as a Commissioner for the Pittsylvania County Service Authority, but has also
previously served the citizens of Pittsylvania County as the Chatham-Blairs District
Representative to the Pittsylvania County Planning Commission for 13 years, beginning in
1983 until November 1, 1996; and also served on the Consumer Rationing Board; then
BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors
express their sincere appreciation to Mr. Bobby P. Burnett for his outstanding leadership,
counseling and expertise on the behalf of the citizens of Pittsylvania County for his service as a
Commissioner for the Pittsylvania County Service Authority; and
BE IT FURTHER RESOLVED, that a copy of this Resolution be presented to Mr.
Bobby P. Barnette on the behalf of the Pittsylvania County Board of Supervisors.
Given under my hand this 2nd day of April, 2012.
Tim R. Barber, Chairman
Pittsylvania County Board of Supervisors
William D. Sleeper, Clerk
Pittsylvania County Board of Supervisors
P51
PUBLIC HEARING
P52
NEW BUSINESS
P53
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
04-02-2012
ITEM NUMBER:
6
Local Representatives to the Virginia General
Assembly
SUBJECT/PROPOSAL/REQUEST:
Senators and Representatives
ACTION:
Yes
CONSENT AGENDA:
ACT10N:
STAFF CONTACT(S):
William D. Sleeper
ATTACHMENTS:
No
INFORMATION:
INFORMATION:
BACKGROUND:
Our local elected representatives to the Virginia General Assembly met with the Board of Supervisors prior to the
beginning of this session. The Board of Supervisors has requested that they have information and actions of the
General Assembly and that they would come to a meeting of the Board of Supervisors on April 2, 2012 to discuss
those issues.
Local elected representatives, including Senator Frank Ruff, Senator Bill Stanley, Delegate Danny Marshall and
Delegated Don Merricks were invited to the Board of Supervisors meeting on April 2, 2012 to discuss action in the
General Assembly. Due to conflicts and lack of a budget compromise, the County Administrator requested they
attend a later meeting.
RECOMMENDATION:
This is submitted to the Board of Supervisors for their review and consideration.
P54
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
04-02-2012
ITEM NUMBER:
7
Recommendations from the Legislative Committee
Actions of the Legislative Committee
ACTION:
Yes
CONSENT AGENDA:
ACTION:
INFORMATION:
INFORMATION:
STAFF CONTACT(S):
William D. Sleeper
ATTACHMENTS:
No
REVIEWED BY:
BACKGROUND:
The Legislative Committee is carrying over actions from the previous meeting in March 20, 2012, concerning
political signs on County properties and the discussion of elderly personal property tax and solid waste fees.
DISCUSSION:
Recommendations will be made to the Legislative Committee concerning aid to the elderly and disabled persons on
personal property tax and solid waste fees in Pittsylvania County. A recommendation has been forwarded to the
Governor's offce to change House Bill 561 to insure Pittsylvania County could provide a reduced fee for the
elderly and disabled on the solid waste fee requirements in Pittsylvania County.
RECOMMENDATION:
Following the Legislative Committee meeting set for 5:00 pm on Monday, April 2, 2012, the Committee may
submit recommendations to the Board.
P55
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
04-02-2012
ITEM NUMBER:
8
Operation and Maintenance Agreement -Pittsylvania
County Board of Supervisors and Pittsylvania County ACTION:
Service Authority (PCSA) Yes
SUBJECT/PROPOSAL/REQUEST: CONSENT AGENDA:
ACTION:
Operation Maintenance Agreement for EDA Grant
STAFF CONTACT(S): ATTACHMENTS:
Yes
William D. Sleeper
REVIEWED BY:
INFORMATION:
INFORMATION:
BACKGROUND:
The Danville-Pittsylvania Regional Industrial Facility Authority has received an EDA Grant for the Cane Creek
Centre Industrial Park for Lot 3 and Lot 9. Pittsylvania County was the fiscal agent and project manager for the
EDA Grant.
DISCUSSION:
A requirement for closing out the EDA Grant is an Operation and Maintenance Agreement between the
Pittsylvania County Board of Supervisors and the Pittsylvania County Service Authority for the sanitary sewer
that was placed in the project to serve Lot 3 and Lot 9. 'the ownership of the line was to remain with the
Pittsylvania County Board of Supervisors for twenty (20) years; therefore, an Operation and Maintenance
Agreement with the Pittsylvania County Service Authority is required. See Attached Agreement.
RECOMMENDATION:
Staff recommends the Board of Supervisors approve the Operation and Maintenance Agreement and authorize
the County Administrator to sign on the behalf of Pittsylvania County.
P56
THIS AGREEMENT made this day of , 2012, by and between the
BOARD OF SUPERVISORS OF PITTYSLVANIA COUNTY, VIRGINIA (hereafter referred to
as "Board") and the PITTSYLVANIA COUNTY SERVICE AUTHORITY (hereafter referred to
as "Authority").
WITNESSETH THAT
WHEREAS, the Pittsylvania County Board of Supervisors has from time to time designed
and constructed water and sewer facilities in Pittsylvania County to serve the citizens of Pittsylvania
County and provide the necessary infrastructure for economic development; and
WHEREAS, the Board in cooperation with the Danville-Pittsylvania Regional Industrial
Facilities Authority has constructed a sewer line from the Cane Creek Centre Industrial Park Sewer to
Lot #3 and Lot #9 of the Cane Creek Centre Industrial Park with funds from the Economic
Development Administration (EDA), the Virginia Tobacco Commission and the Board of
Supervisors; and
WHEREAS, the Board has previously entered into agreement with the Authority to prepare
plans and specifications to provide water and sewer facilities, as well as maintaining and operating
those facilities; and
WHEREAS, the Authority is legally authorized to construct, own, operate and maintain
facilities including those for water treatment and distribution and wastewater collection and
treatment, and to enter into agreements for providing the same; and
WHEREAS, the Authority entered into an agreement with the City of Danville to purchase
water through the U.S. Route 58 East waterline, to provide the necessary water service to the Cane
Creek Centre Industrial Park and to discharge Sanitary sewer to the Cane Creek Sanitary pump
station on U.S. Route 58 East at the Airside Industrial Park; and
WHEREAS, the Authority, in order to maintain this service, must operate and maintain the
Cane Creek Centre sewer facilities serving lot #3 and lot #9; then
BE IT HEREBY AGREED that the Pittsylvania County Board of Supervisors, owners of the
sanitary sewer lines in the Cane Creek Centre Industrial Park and the Pittsylvania County Service
Authority, by vote at a regular scheduled meeting of each respective Board, adopt this Agreement;
and further
1. The Board certifies that the Cane Creek Centre sanitary sewer serving lot #3 and lot #9
were constructed in accordance with the requirements and standards of the Authority,
meeting the Authority's operating standards.
2. The Board will provide the insurance for the line as owners.
P57
3. The Board certifies that all property for rights of way and easements where the line is
installed have been legally acquired and recorded.
4. The Board and Authority certify that no EDA funds were used to purchase any real
property interest where the sanitary sewer is located, in accordance with 13 C.F.R. part
314, and no release pursuant to 13 C.F.R. Sec. 314.2(b) is required.
5. The Authority agrees to comply with the EDA standard terms and conditions of 13
C.F.R. 314 for the twenty (20) year useful life of the project, certified by completed
and signed Assurance of Compliance Form attached as Exhibit "A".
6. The Authority agrees to operate and maintain this sanitary sewer subject to normal
wear and tear in good operating condition and insure the line meets all health
department standards and regulations for operation.
7. The Board agrees that in consideration for the required maintenance and operation, all
charges and fees paid by customers receiving service from this line shall be billed and
received by the Authority in its normal billing and accounting process; the Board shall
be provided an annual audit of the Authority's general operation.
8. The Board and Authority understand that maintenance and operation procedures and
practices may change from time to time; such changes shall not conflict with or
modify the certifications required under this agreement.
9. The Parties hereto agree that this is the full extent of the operations and maintenance
agreement for the Cane Creek Centre Sanitary Sewer serving lot #3 and lot #9, any
changes or amendments must be approved by both parties, either party may terminate
this agreement by a written notice to the other sixty (60) days in advance.
WITNESS the following Signatures and Seals:
COUNTY OF PITTSYLVANIA, VIRGINIA
By:
PITTSYLVANIA COUNTY SERVICE AUTHORITY
By:
APPROVED AS TO FORM
County Attorney
P58
Exhibit A.
N/A
ASSURANCES OF COMPLIANCE
With Civil Rightti and Other Legal Requirements
(To Be Executed by "Other Parties")
"Other Part' is herein defined as an entity that creates and/or saves (or intends to r:reateland or save) 15 or more
permanent jobs as a result of the Economic Development Assistance (EDA) investment assistance, provided that
such entity is also eider speaficallyr named ~ the application as t~enefiting from the project or is or wit be located
in a bu+ding, port, facility, or industrial, commercial, or twsu-ess park oonstruded or improved in whole or in part
with EDA investment assistance prior to EDA's final disbursement of funds. See 13 C.F.R. §302.20.
licant's Name: 'Other Party" Name:
COUNTY OF PITTSYLVANIA, VIRGINIA PITTSYLVANIA COUNTY SERVICE AUTHORITY
Address:
Street l: 21 North Main Street
Street 2: p , 0. Box 426
City' Chatham County' Pitts lvania
State: Vir inia
Province:
Country: United State of America
Zip/Postal Phone _ 1
Code: Number.
The obligations incurred under this form apply only to the building, port, facility, or industrial, commercial or
business parts constructed or improved in whole or in part with investment assistance from the EDA. This form
must be executed by an "Other Party" who satisfies the fdbwing conditions:
The "Other Pa will or intends to) create and/or save frfteen {15) or more permanent jobs {estimated
^ number of jobs ) as a result of the EDA investment assistance; itl>S!
(check applicable section below)
^ (a) is specifically named in the application for EDA investment assistance as benefiting from the project; or
(b) is or will be located in a buildding, port, faciity, or industrial, commercial or business park constructed or
^ improved in whole or in part with EDA investment assistance before EDA has made
its final disbursement of EDA funds.
ASSURANCES OF COMPLIANCE WITH THE U.S. DEPARTMENT OF COMMERCE AND EDA
REGULATIONS (13 C.F.R. §302.20) UNDER SECTION 601 OF TITLE VI OF THE CML RIGHTS
ACT OF 1964, SECTION 112 OF PUBLIC LAW 925, TRLE lX OF THE EDUCATION
AMENDMENTS OF 1972, SECTION 504 OF THE REHABILITATION ACT OF 1973, AND THE AGE
DISCRIMlNAT10N ACT OF 1975, ALL AS AMENDED.
The "Other Party" assures that it wiU comply with Section 601 of Tide VI of the Civil Rights Act of 19ti4, as
amended (42 U.S.C. 2000d et seq.), and the U.S. Department of Commerce's implementing regulations found at
15 C.F.R. part 8, and any amendments thereto.
The "Other Party' agrees to comply with the provisions of Section 112 of Public Law 925 (42 U.S.C. 3123) and
42 U.S.C. 6709, and the U.S. Department of Commerce's implementing regulations found at 15 C.F.R. §§
8.7-8.15, and any amendments thereto.
The "Other Party" agrees tD comply with Section 504 of the Rehabiilation Ad of 1973 (29 U.S.C. 794) and the U.S.
Department of Commerce's implementing regulations found at 15 C.F.R. part Bb; True IX of the Education
Amendments of 1972 (20 U.S.C. 1681 et seq.); the Age Discrimination Ad of 1975 (42 U.S.C. 6101 et seq.) and
the U.S. Department of Commerce's implementing regulations found at 15 C.F.R. part 20, and the non-
discrimination on the basis of age regulations found a145 C.F.R. part 90.
P59
Such requirements hold that no person in the United States shall on the ground of race, Dolor, national origin, sex,
handicap, or age be excluded from participation in, denied the benefits of, or otherwise subjected to discriminatbn
under any program or activity for which federal financial assistance has been extended.
In accordance with these assurances and without limiting the above, the "Other Party' agrees that these
assurances shall be binding upon it and any grantees, assignees, transferees, lessees, and successors in interest.
These assurances shall also be binding through any modification or amendment to the financial assistance award
or to the project.
The "Other Party" acknowledges that it is aware thatrf there appears to be a failure or threatened failure to comply
with these assurances and the noncompliance or threatened noncompliance cannot be corrected by informal
means, compliance may be effected by the suspension or termination of, or refusal to grant or fo continue, federal
financial assistance or by any other means authorized by law.
NOTICE
This form must be executed by an official authorized to make the aforementioned assurances, with full authority to
bind the 'Other Party" identified herein. If the 'Other Party` is a corporation, this form must be executed by a
corporate officer or person so authorized to make such assurances, and the title block must dearty indicate such
authority. Assurance forms executed by employees other than corporate officers will not be accepted unless they
are accompanied by a separate certification signed by a corporate officer or corporate counsel stating that the
assuror has full authority to legally bind the 'Other Party" identified below. In the case of an individual executing
this assurance form as a sole owner, the sole ownets tale must be indicated. For circumstances other than those
discussed herein, contact the EDA R Tonal Office for instructions.
ACCEPTANCE OF ASSURANCES OF COMPLIANCE
These assurances are made binding for:
Name of "Other Party": PITTSYLVANIA COUNTY SERVICE AUTHORITY
Address:
Street 1: 405 Rand L Smith Drive
Street 2:
City. Danville County Pitts lvania
State: Vir inia
Province:
Country: United States of America
Postal 24540 Nulm~berone 4 4- - 1
BY~ Prefix: First Name: Middle Name:
Mr. Co l E.
Last Name: Suffix:
Harville
•(Titfe of Corporate Officer) Chairman
(Signature of Offiaal) (Date)
• If the person signing this form is not a corporate officer, the companys corporate officer or corporate counsel
must certify in writing that the signatory is authorized to IegaYy bind the k~mpany. Such written oert~cation
should be included as an electronic signature through •~.:~ G ra-,ts_ rpv or in hardcopy.
-WARNING-
False statements or representations made in connection with the 'ASSURANCES OF COMPLIANCE" are a
violation of federal law punishable by a fine of not mare than 310,000 or by imprisonment for rxrt more than five
years, or both (see 42 U.S.C. 3220; 18 U S C 1001).
P60
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Request for Public Hearing - Dogwood Estates
Subdivision
SUBJECT/PROPOSAL/REQUEST:
Request to Amend Chapter 2-22; Running at Large
Restrictions, of the Pittsylvania County Code
STAFF CONTACT(S):
William D. Sleeper
AGENDA DATE:
04-02-2012
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
REVIEWED BY:
ITEM NUMBER:
9
INFORMATION:
INFORMATION:
BACKGROUND:
Pittsylvania County Board of Supervisors and Chapter 2-22 of the Pittsylvania County Code note that homeowners
of defined areas can request the Board of Supervisors to set an animal control area based on more than fifty (50%)
percent of the landowners signing a petition for this service.
Staff received a petition from residents of the Dogwood Estates Subdivision for the following roads within the
subdivision: Dogwood Drive, Maple Drive, John Drive, and Allen Place. After reviewing and comparison to the
recorded plat, fifty-one (51%) percent of the landowners of the proposed controlled area of Dogwood Estates
Subdivision had signed the petition in favor of establishing an animal controlled area. (96 parcels total fvr the 4
road listed, with 49 owners' signatures in favor of a controlled area). The petition meets the requirements of
Chapter 2-22(b) of the Pittsylvania County Code to hold a public hearing for citizen input.
RECOMMENDATION:
Staff submits this request to the Board of Supervisors for their review, consideration and approval.
P61
SEC. 2-21. SEVERABILITY CLAUSE.
It is hereby declared to be the intention of the Baard of Supervisors that the sections, paragraphs,
sentences, clauses, and phrases of this Ordinance are severable, and if any phrase, clause, sentence,
paragraph, or section of this Ordinance shall be declared unconstitutional or invalid by the valid
judgment or decree of a Court of competent jurisdiction, such unconstitutionality or invalidity shall
not affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of this
Ordinance. (Code 1975, Sec.l-3)
SEC. 2-22. RUNNING AT LARGE RESTRICTIONS IN DESIGNATED AREAS.
(a) Notwithstanding the provisions of Section 2-13, it shall be unlawful for any dogs, licensed or
unlicensed to run at large within certain designated subdivisions, towns, villages, or other defined
areas. (B.S.M. 4119/05)
(b) A majority of the property owners in any subdivision, town, village, or other defined area within
Pittsylvania County may petition the Board of Supervisors to be included among those areas
within which it is unlawful for dogs to run at large. Upon receipt of such petition, the Board shall
consider (1) whether the petition is signed by a majority of the property owners within the area,
and (2) whether the area is well enough defined to permit adequate enforcement by the Animal
Control Officer. Thereafter, the Board shall vote upon the petition. If a majority of the members
of the Board vote in favor of the petition, the area designated therein shall be added to those on
file in the County Administrator's Office.
(c) The following areas shall be designated areas restricting dogs running at large.
(1) Quailwood Subdivision, off Orphanage Road in the Mt. Hermon area as recorded in Map
Bvok 43, Page 67 H, Section 2, Lots 1-26, 28 and 29.
(2) Fairfield Park Subdivision, off Highway 41 in the Mt. Hermon area as shown on maps
recorded in Map Book 14, Pg. 84, Sec. A, B, C, D; Pg. 31, Map Book 20, Pg. 65; Map Book
31, Pg. 98.
(3) Ridgecrest Park Subdivision, off Highway 41 in the Mt. Hermon area as shown on maps
recorded in Map Book 15, Pg. 51, Sec. A, B, C, D, E; Map Book 22, Pg. 17, Sec. A, B, C;
Map Book 33, Page 41, Sec. B, F; Map Book 33, Pg. 42, Sec. G.
(4) Olde Hunting Hills Subdivision, off Mt. Cross Road, Secondary Highway 750 as shown on
maps recorded in Map Book 23, Pg. 93, Sec. K., Sec. L-Lt. 7A, Sec, B-Lt. 18A; Map Book
13; Pg. 94 Sec's A-1 A-3 A, B-1-6, C-1-3; Map Book 16, Pg. 8, Sec's A-4, 5, B-18-24, L-1-7;
Map Book 26, Pg. 25, Sec's A, L, M; Map Book 37, Pg. 49, Sec's L, M, N; Map Book 39, Pg.
12, Sec's A, M, N, P; Map Book 40, Pg. 188, Sec's A, P; Map Book 14, Pg. 65, Sec's D, E.
(5) Laurel Woods Subdivision, off Golf Club Road in the Mt. Hermon area as recorded in Map
Book 21, Page 7, Sections A, B; Map Book 40, Page 17. (B.S.M. 7/19/05 effective 9/1/05)
P62
PITTSYLVAMA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
04-02-2012
ITEM NUMBER:
10
Resolution -Piedmont BioProducts, LLC
SUBJECT/PROPOSAL/REQUEST:
ACTION:
Yes
INFORMATION:
Resolution of Support
CONSENT AGENDA:
ACTION:
STAFF CONTACT(S):
William D. Sleeper
ATTACHMENTS:
Yes
REVIEWED BY:
INFORMATION:
BACKGROUND:
The Pittsylvania County Board of Supervisors has supported the Piedmont BioProducts, LLC, project in the
Callands-Gretna District of Pittsylvania County for several years as it has developed and moved forward in research
and development on switch grass and other crops to provide a bio product that would be viable for growth and
operations in Pittsylvania County.
DISCUSSION:
Attached hereto is a Proposed Resolution of Support for Piedmont BioProducts, LLC, as a renewable resource,
supporting the placement and construction of a full size bio refinery in Pittsylvania County. Location would be on
land that was lawfully designated and zoned to house such a facility. In addition, if Piedmont BioProducts. LLC, is
able to apply for research and development grants with the Tobacco Commission, that the Board of Supervisors
staff would serve as the fiscal agent for receiving that grant on the behalf of Piedmont BioProduets, LLC, as an
R&D grant. This would not require any additional local funds from Pittsylvania County.
RECOMMENDATION:
Staff recommends the Board of Supervisors review and approve the attached Resolution of Support for
Piedmont BioProducts, LLC.
P63
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION
2012-04-O1
At the regular meeting of the Pittsylvania County Board of Supervisors held in the General
District Courtroom in Chatham, Virginia on Monday, April 2, 2012, the following resolution was
presented and adopted.
WHEREAS, Piedmont BioProducts, LLC is an existing renewable resource company
that operates a model bioproducts research facility in the Callands-Gretna District of Pittsylvania
County; and
WHEREAS, Piedmont-BioProducts, LLC intends to build a full size operating bio-
refinery within Pittsylvania County, Virginia; and
WHEREAS, the construction of this operating refinery will produce new jobs and
additional tax base for Pittsylvania County, improving the economic vitality of the entire region;
and
WHEREAS, construction of this facility will open a new value added market for the
agricultural sector of Pittsylvania County; then
BE IT HEREBY RESOLVED, that the Board of Supervisors of Pittsylvania County
confirms that it will support the building of this refinery on a site lawfully designated for such a
facility in Pittsylvania County; and
BE IT FURTHER RESOLVED, that the Board of Supervisors; agree that this project is
consistent with the Comprehensive Plan of Pittsylvania County; and
BEIT STILL FURTHER RESOLVED, that in the event that Piedmont BioProducts,
LLC applies for research and development funds from the Virginia Tobacco Commission, that
Pittsylvania County will served as the required local fiscal agent for the grant with no funds
being required from Pittsylvania County.
Given under my hand this 2"d day of April, 2012.
Tim R. Barber, Chairman
Pittsylvania County Board of Supervisors
William D. Sleeper, Clerk
Pittsylvania County Board of Supervisors
P64
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE: ITEM NUMBER:
04/02/ 12 11
Livestock Claims
ACTION: INFORMATION:
Yes
SUBJECT/PROPOSAL/REQUEST:
CONSENT AGENDA:
Approval of Payment ACT10N: INFORMATION:
STAFF CONTACT(S):
Mr. Sleeper, Ms. Meeks ATTACHMENTS:
Yes
REVIEWED BY:
BACKGROUND:
DISCUSSION:
Attached are four (4) livestock claims that have been investigated by the County's Animal
Control Division. The total cost for the claims is $ l ,468.00. Line item l 00-4-035100-5849,
Livestock Claims, has a current balance of $1,500.
RECOMMENDATION:
Staff recommends that the Board approve payment of the claims.
P65
PITTSYLVANIA COUNTY
Virginia
Pittsylvania County Animal Control Department Qti ~ - `~i Phone (434) 432-7937
382 Rainbow Lane o n Fax (434) 432-7909
Dry Fork, Virginia 24549 ~ ,~i ~ z Gretna/Hurt (434) 656-6211
www.pittgov.otg i,; WW ~ `~ y
~ ~ `s
1767
Livestock Claims
March 15,2012
Timothy Wilson page 3 42 chickens 2 roosters 7.00 ea. 14.00
1290 Moses Mill Rd 22 sex link 8.00 ea. 176.00
Chatham Va.24531 18 exotic 10.00 ea. 180.00
Total 370.00
Keith Conover page 5 6 sheep 5 Iamb rams 94.00 ea. 470.00
1004 Silas Dodd Lane 1 ewe 150.00 150.00
Dry Fork, Va.24549 Total 620.00
Ethel fetter page 8 10 chickens 8 sex links 8.00 ea. 64.00
861 Concord Rd 2 S-grade 7.00 ea. 14.00
Chatham,va.24531 Total 78.00
Fred G. Soyars page 10 1 heifer 1 year old approx.500 Ibs Total 400.D0
2560 Oak Hill Rd market value min. 1.09per Ib
Danville,Va.24541 max.allowed by state code $400
Tota I 1468.00
Mr .Wilson saw 2 dogs at 2:OOam one Rottweiler like dog and a mostly white Jack Russel the dog he thought it was ,
had been turned into Animal Control ,three months before. The two dogs have not been seen again.
Mr Conover was able to kill one dog attacking his sheep, and possibly hit another; Officer Dillon picked up five
strays at 316 Silas Dodd Rd,the landowner said they were strays; Mr Conover could not identify any of the dogs
because of the darkness. There has not been any more problems to date.
Mrs. fetter heard her dog barking around midnight, and did not go out; when she went out in the morning the
chickens were dead, the door to the chicken lot had been left open. The kill was consistant to dogs. There
was no evidence Mrs. letters dog did it.
Mr Fred Soyars saw 9 dogs after his calves, he was able to kill two dogs, one of the calves is doing well, the other
one was put down, per Dr. Geyer. Dog traps were set, nothing was caught; no one could identify the dogs or where
they came from.
Chief of Animal Control
Pete. Boswell
P66
rev ~ next
§ 3.2-6553. Compensation for livestock and poultry killed by dogs.
Any person who has any livestock or poultry killed or injured by any dog not his own shall be entitled to receive as
compensation the fair market value of such livestock or poultry not to exceed $400 per anima] or $10 per fowl if: (i)
the claimant has furnished evidence within 60 days of discovery of the quantity and value of the dead or injured
livestock and the reasons the claimant believes that death or injury was caused by a dog; (ii) the animal control
officer or other officer shall have been notified of the incident within 72 hours of its discovery; and (iii) the claimant
first has exhausted his ]egal remedies against the owner, if known, of the dog doing the damage for which
compensation under this section is sought. Exhaustion shall mean a judgment against the owner of the dog upon
which an execution has been returned unsatisfied.
Local jurisdictions may by ordinance waive the requirements of (ii) or (iii) or both provided that the ordinance
adopted requires that the animal control officer has conducted an investigation and that his investigation supports the
claim. Upon payment under this section the local governing body shall be subrogated to the extent of compensation
paid to the right of action to the owner of the livestock or poultry against the owner of the dog and may enforce the
same in an appropriate action at law.
(1984, c. 492, § 29-213.87; 1986, c. 108; 1987, c. 488, § 3.1-796.118; 1992, c. 461; 1998, c. 817; 2008, c. 860.)
prev ~ next ~ new search ~ table of contents ~ home
http://leg l .state.va.us/cgi-bin/legp504.exe?000+cod+3.2-6553
P67
3/20/2012
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE:
4-02-12
Line of Duty Resolution
ACTION:
SUBJECT/PROPOSAL/REQUEST: Yes
Approval by the Board of Supervisors to Opt Out of CONSENT AGENDA:
the Line of Duty Act coverage provided by the ACTION:
Virginia Retirement System (VRS)
STAFF CONTACT(S):
Sleeper, Van Der Hyde
ATTACHMENTS:
Yes
ITEM NUMBER:
12
INFORMATION:
INFORMATION:
BACKGROUND:
In FY 2012, the General Assembly started requiring localities to pay insurance coverage for the line of duty
act. This coverage covers all deputies and active fire and rescue volunteers injured in the line of duty. The
Virginia Retirement System currently provides this coverage for Pittsylvania County. The County has until
July 1, 2012 to opt out of this current program.
DISCUSSION:
After meeting with VACORP concerning line of duty act coverage, it has been determined that it would be
most advantageous to opt out of the Virginia Retirement System for line of duty act coverage because of the
escalating rates from VRS due to the volume of other localities opting out of the program. Attached is a
resolution that musi be signed by Pittsylvania County to elect not to participate with the Virginia Retirement
System for Line of Duty Act coverage. The estimated rates provided by VRS for FY 2013 are $474.14 per
deputy and $118.54 per volunteer. We requested estimates from VACORP to provide this same coverage.
The estimated rates from VACORP for FY 2013 is $b76.47 per deputy and $63.00 per volunteer. The total
amount for this coverage through VRS would be $147,220 for FY 2013. This same coverage through
VACORP would be 127,060. This would equate to a total savings of $20,162.
RECOMMENDATION:
Staff recommends that the Board of Supervisors approve the attached resolution to Opt out of the Virginia
Retirement System (VRS) for the Line of Duty Act and approve VACORP as the provider for the Line of
Duty Act coverage. The Board also needs to authorize the County Administrator to sign the resolution on
behalf of the Board.
P68
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION
2012-04-03
Irrevocable Election Not to Participate in Line of Duty Act Fund
WHEREAS, pursuant to Item 258 of the 2010 Appropriation Act, paragraph B, the Virginia
General Assembly has established the Line of Duty Act Fund (the "Fund") for the payment of
benefits prescribed by and administered under the Line of Duty Act (Va. Code § 9.1-400 et seq.);
and
WHEREAS, for purposes of administration of the Fund, a political subdivision with covered
employees (including volunteers pursuant to paragraph B2 of Item 258 of the 2010 Appropriation
Act) may make an irrevocable election on or before July 1, 2012, to be deemed anon-participating
employer fully responsible for self-funding all benefits relating to its past and present covered
employees under the Line of Duty Act from its own funds; and
WHEREAS, it is the intent of Pittsylvania County to make this irrevocable election to be a non-
participating employer with respect to the Fund;
NOW, THEREFORE, IT IS HEREBY RESOLVED that Pittsylvania County irrevocably elects
to be deemed anon-participating employer fully responsible for self-funding all benefits relating to
its past and present covered employees under the Line of Duty Act from its own funds; and it is
further
RESOLVED that the following entities:
Pittsylvania County Sheriff's Office
Bachelors Hall VFD
Blairs VFD & Rescue
Brosville VFD
Callands VFD & Rescue
Cascade VFD
Chatham VFD
Climax VFD
Cool Branch VFD
Dry Fork VFD
Gretna VFD
Hurt VFD
Keeling VFD
Kentuck VFD
Laurel Grove V FD & Rescue
Mt. Cross VFD & Rescue
Mt. Hermon VFD & Rescue
Renan VFD
Riceville-Java VFD
Ringgold VFD
Riverbend VFD
Tunstall VFD & Rescue
640 Rescue
Chatham Rescue
Cool Branch Rescue
Gretna Rescue
Smith Mountain Marine Lake VFD
to the best of the knowledge of Pittsylvania County, constitute the population of its past and
present covered employees under the Line of Duty Act; and it is further
RESOLVED that, as anon-participating employer, Pittsylvania County agrees that it will be
responsible for, and reimburse the State Comptroller for, all Line of Duty Act benefit payments
P69
(relating to existing, pending or prospective claims) approved and made by the State Comptroller
on behalf of Pittsylvania County on or after July l , 2012 except for benefits paid on your behalf for
FY 2012; and it is further
RESOLVED that, as anon-participating employer, Pittsylvania County agrees that it will
reimburse the State Comptroller an amount representing reasonable costs incurred and associated,
directly and indirectly, with the administration, management and investment of the Fund; and it is
further
RESOLVED that Pittsylvania County shall reimburse the State Comptroller no more frequently
than on a monthly basis for amounts invoiced by the State Comptroller.
Adopted in Pittsylvania County, Virginia this 2nd day of April, 2012.
William D. Sleeper, Clerk
Pittsylvania County Board of Supervisors
P70
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGF,NDA TITLE:
AGENDA DATE:
4-02-12
ITEM NUMBER:
13
Library Fax Dollars Appropriation-Requires a Roll
Call Vote
ACTION:
Yes
INFORMATION:
SUBJECT/PROPOSAL/REOUEST:
Appropriation of fax monies received at the Library
during FY 2011-2012
CONSENT AGENDA:
ACTION:
INFORMATION:
STAFF CONTACT(S):
Sleeper, Van Der Hyde
ATTACHMENTS:
Yes
DISCUSSION:
Attached is a document sent by the library showing the amount of fax money collected from July, 2011
through February, 2012. The library collected a total of $4,828.00 in fax machine receipts during this period
and they are requesting that these monies be appropriated to their Books & Subscriptions line item (100-4-
073100-6012).
RECOMMENDATION:
Staff recommends that the Board of Supervisors amend the library's budget and appropriate $4,828.00 to the
books and subscriptions line item (100-4-073100-6012). REQUIRES A ROLL CALL VOTE.
P71
a uE,v a va i
Kim Van Der Hyde
From: Susan Harbrook [susan.harbrook@pcplib.org]
Sent: Thursday, March 22, 2012 3:50 PM
To: Kim Van Der Hyde
Subject: Fax money
Attachments: DepFeb12.xlsx
Hi Kim,
I have attached my deposit file from February 2012. Please note that the Fax balance at
this time is $4828.00. Will you please move this money to the local book line(100-4-073100-
6012).
This was determined as where the Fax money should go at the end of last fiscal year.
I understood from you that if the amount is under $5000 you do not have to go through
the Board. Is that right? If you could let me know when that transfer is made, I would
appreciate it. I don't like to actually show money being transfered until it has happened.
If there is anything else you need from me, please let me know.
Thanks,
Susan
Susan R Hazbrook
Bookkeeper/Administrative Assistant
Pittsylvania County Public Library
24 Military ]h
Chatham VA 24531
phone: 434-432-3271
fax: 434-432-1405
susan.harbrookna,pcplib.org
3/29/2012
P72
PITTSYLVANIA COUNTY PUBLIC LIBRARY
DAIIY PETTY CASH -ANNUAL SUMMARY
AS OF THE MONTH OF: FEBRUARY 2012
••"'All BRANCHES COMBINED'''''
MONTH COPIES FINES IOST BOOKS FAX GIFTS TOTAL
July, 2011 $ 580.00 $ 1,232.09 $ 183.32 $ 576.00 $ 2,094.52 $ 4,665.93
August, 201 1 $ 941.20 $ 1,467.44 $ 316.87 $ 845.00 $ 801.08 $ 4,371.59
September, 2011 $ 749.20 $ 1,250.27 $ 233.31 $ 595.00 $ 281.91 $ 3,109.69
October, 2011 $ 625.30 $ 883.59 $ 145.82 $ 460.00 $ 140.85 $ 2,255.56
November, 2011 $ 581.80 $ 1,068.72 $ 194.83 $ 537.00 $ 10,459.36 $ 12,841.71
December, 2011 $ 189.35 $ 315.33 $ 3.99 $ 158.00 $ 469.63 $ 1,136.30
January, 2012 $ 1,037.10 $ 1,392.63 $ 146.42 $ 821.00 $ 130.62 $ 3,527.77
February, 2012 $ 1,128.76 $ 1,545.80 $ 127.72 $ 836.00 $ 718.50 $ 4,356.78
March, 2012 $ - $ - $ - $ - $ - $ -
April, 2012 $ - $ - $ - $ - $ - $ -
May, 2012 $ - $ - $ - $ - $ - $ -
June, 2012 $ - $ - $ - $ - $ - $ -
$ 36,265.33
FEAR-TO-DATE 1OTAl
PREPARED BY: Susan Harbrook
FY2011-2012
DATE: 3/23/2012
P73
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
4-02-12
ITEM NUMBER:
14
Expenditure Refunds-Requires a motion and a 10-day ACTION:
layover Yes
SUBJECT/PROPOSAL/REQUEST:
Budget Amendment for expenditure refunds
STAFF CONTACT(S):
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
INFORMATION:
INFORMATION:
BACKGROUND:
DISCUSSION:
Attached is a list of expenditure refunds for the month of March, 2012 for review. As discussed earlier with
the Board, the simple routine of putting every refund back in the budget is extremely time consuming and
leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the
budget so the budget would increase with every expenditure refund.
RECOMMENDATION:
Staff recommends the reappropriation of funds as follows: $60.00 to Sheriff-Parts (100-4-031200-6030),
$65.00 to Sheriff-Wrecker Service (1 00-4-03 1 200-3 1 70), $146.52 to J&D Court-Copier Lease (100-4-
021500-6005), $130.50 to Jail-Capital Outlay-Vehicle (100-4-033100-8105), $5.00 to Animal Control-
Donations (100-4-035100-5883), $1,725.00 to Library-Bldg. Maint. Supplies (100-4-073100-6007),
$8,595.58 to Library-Computer Supplies (100-4-073 I QO-6021), $12,883.06 to WIA-Rent (251-4-353160-
5420), $170.00 to Industrial Development (325-4-081500-8223). THIS ITEM REQUIRES A MOTION
AND A 10-DAY LAYOVER.
P74
PITTSYLVANIA COUNTY
VIRGINIA
Finance Department
P.O. Box 426
Chatham, Virginia 24531
MEMO TO: William D. Sleeper, County Administrator
FROM: Kim Van Der Hyde
Finance Director
SUBJECT: March Expenditure Refunds
DATE: March 29, 2012
Phoae (434) 432-7740
Fax (4341432-7746
Gretna/Hurt (434) 656-6211
Bachelors Hall/Whitmell (434) 797-9550
The list below shows all expenditure refunds that were sent to the Finance
Department during the month of March. I am recommending that all of the
following expenditure refunds be reappropriated by the Board of
Supervisors:
100-4-031200-6030 Sheriff-Parts 60.00
Insurance Reimbursement/Restitution
100-4-031200-3170 Sheriff-Wrecker Service 65.00
Reimbursement
100-4-021500-6005 J&D Court-Copier Lease 146.52
Copier Term Ended
100-4-033100-8105 Jail-CapitalOutlay-Vehicle 130.50
Cage Recycling
100-4-035100-5883 Animal Control-Donations 5.00
Donation
100-4-073100-6007 Library-Bldg. Maint Supplies 1,725.00
DCC's share of the cost of replacing
A/C unit at the Gretna Library
(100-3-000000-190103 )
100-4-073100-6021 Library-Computer Supplies 8,595.58
Computer purchase reimbursement
by Virginia Commonwealth University
251-4-353160-5420 WIA-Rent 12,883.Ob
Appropriation of Rent Income
251-3-000000-150201
P75
325-4-081500-8223 lodustrial Development Prospects 170.00
Reimbursement by RIFA
TOTAL MARCH EXPENDITURE REFUNDS $23,780.66
P76
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE: ITEM NUMBER:
Circuit Courtroom Cushions 04/02/12 15
ACTION: INFORMATION:
SUBJECT/PROPOSAL/REQUEST:
Authorization to Purchase Cushions CONSENT AGENDA:
ACTION: INFORMATION:
Yes
STAFF CONTACT(S):
Mr. Sleeper, Ms. Meeks ATTACHMENTS:
REVIEWED BY:
BACKGROUND:
Judge Strauss submitted a request in January, 2012, to purchase cushions for the benches in the Circuit
Courtroom. The Purchasing Department contacted several vendors and requested that they visit the Circuit
Courtroom to determine what was needed and to discuss the cushions with Judge Strauss and his staff.
Quotes were received from two vendors. The lowest price quote was from Church Interiors, High Point,
North Carolina, at a cost of $2,720.00. The Board instructed Mr. Sleeper to have a sample of a cushion
brought in for the Judge to look at. The sample was received and reviewed by the Judge. Judge Strauss
would like for the County to proceed with the purchase of the twelve (12) cushions and for the Board of
Supervisors to provide the funding.
RECOMMENDATION:
Staff recommends that the Board authorize the purchase of the twelve (12) cushions from General Funds in
the amount of $2,720.
THIS DOES NOT REQUIRE A 10 DAY LAYOVER.
P77
~~-PY
CHARLES J. STRAU55. JUDGE
CHATHAM, VIRGINIA 21331
WIWAM N. ALEXANDER, II, JUDGE
ROCKY MOUNT, VIRGINIA 24151
JOSEPH W. MILAM. JR., JUDGE
DANVILLE. VIRGINIA 24541
DAVID A. MELESCO. JUDGE
DANVILLE. VIRGINUI 24341
SAMUEL M. HAIRSTON, RETIRED JUDGE
CHATHAM, VIRGINIA 24331
(1~~ntma~~xr~~.C#.~ ~f ~~rgirt~
TWENTY-SECOND JUDICIAL CIRCUIT
CIRCUIT COURT OF PITTSYLVANIA COUNTY
CIRCUIT COURT OF FRANKLIN COUNTY
CIRCUIT COURT OF DANVILLE
P. O. BOX 1042
CHATHAM. VA 24531
(434) 432-7845
P. O. BOX 601
ROCKY MOUNT, VA 24151
(540) 483.3075
P. O. BOX 1401
DANVILLE, VA 24543
(434) 799-5171
January 9, 2018,
Mr. William D. Sleeper
County Administrator
Pittsylvania County
P. O. Box 426
Chatham, Virginia 24531
Re: Cushions for the Circuit Court courtroom
Dear Dan:
The need has arisen for the purchase of cushions for the benches in our Circuit
Court courtroom. On a daily basis during the trials of cases in our court, the activity of
parties sitting on the benches cause the benches to creak. That noise can make it almost
impossible to hear in the courtroom and when the cases are being recorded, make the
recording inaudible for the court reporter.
Please consider this our formal request for the purchase of these cushions.
'r
..J~C~~r
J Strauss
CJS/arh
P78
November 22, 2011
Via Email: donna.meeks@pittgov.org
Ms. Donna Meeks
Pittsylvania County Board of Supervisors
Chatham, VA
Dear Donna:
It was a pleasure talking with you this morning. The following is my proposal for
reversible pew cushions as we discussed.
Item: Reversible Pew Cushions
Furnish, deliver and install reversible cushions of the following sizes and quantities:
12 Pew cushions @ 11'-0" long
Cushions will be our standard 2" thick boxed cushion. Cushions will have fabric covered
tufting buttons on each side paired at 8" on center with one in the center of those. Cushions
will have self-welting French seams, boxed edges and will be sewn with nylon thread.
Cushioning material will be CLS-64 high density loaded polyurethane foam weighing 2.75
Ibs per cubic foot and 64 I.L.D. (Indentation Load Deflection). Upholstery material will be
a commercial grade with Teflon (or equivalent) coating. The cushions carry a 15-year
warranty against defects in workmanship and materials.
Your cost for all of the above furnished, delivered and installed ........................ $2,720.00
NOTES:
1. The pew cushions will not have any zippers, therefore there will be no way the
cushions can scratch the pews.
2. As noted above, the cushions will be tufted with buttons. This is to make sure that
the fabric will not crawl on the foam. If the cushions are not tufted, the welt will be
wrapped half way around the cushion within about a year to year and half.
3. Our price is based on Sherpa 100% Olefin fabric.
4. Our cushions can be seen at Chatham Presbyterian Church and Watson Memorial
United Methodist Church.
5. Delivery will be approximately the third week in January 2012.
800 Eastchester Dr. • High Point, NC 27262 •336-889-0197 • FAX 336-885-4949
P79
Pittsylvania County Board of Supervisors
Chatham, VA
November 22, 2011
Page Two
Donna, thank you for this opportunity to submit my proposal and !look forward to
working with you on this project.
Sincerely,
oQ
Jerry O'Quinn
Church Interiors, Inc.
JOItch
P80
APPOINTMENTS
P81
PITTSYLVANIA COUNTY
Board of Supervisors
F,XECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
04-02-2012
ITEM NUMBER:
16
Appointment -Pittsylvania County Service
Authority- Chatham-Blairs District
ACTION:
Yes
INFORMATION:
SUBJECT/PROPOSAL/REOUEST:
Appointment to Pittsylvania County Service Authority
CONSENT AGENDA:
ACTION:
INFORMATION:
STAFF CONTACT(S):
William D. Sleeper
ATTACHMENTS:
No
At the March 20, 2012 adjourned meeting of the Pittsylvania County Board of Supervisors, the Honorable Brenda
Bowman submitted her nomination of Hershel Stone as the Chatham-Blairs District representative to the
Pittsylvania County Service Authority Board of Commissioners.
DISCUSSION:
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review and consideration.
P82
REPORTS FROM
BOARD
MEMBERS
P83
REPORTS FROM
LEGAL COUNSEL
P84
REPORTS FROM
COUNTY
ADMINISTRATOR
P85
PITTSYLVANIA COUNTY
VIRGINIA
C .~ ~•'~ 9
Darrell W. Dalton, Superintendent
Building & Grounds Department ~ ~ ` ;~~ o Phone (434) 432-7958
51 N. Main St. ., '`t- ~ Fax (434) 432-2294
4 ~~ 4~ < Gretna/Hurt (434) 656-6211
P.O. Box 426 a= ~* ~ `J 3
Chatham, Virginia 24531 'f. Bachelors Hall/Whitmell (434) 797-9550
i~6~ ,
datrell.dalton@pittgov.org Y~ a ~ ~ ~ ~ a
MEMORANDUM
To: Otis S. Hawker, Assistant County Administrator
From: Darrell W. Dalton, Superintendent of Building &
Date: March 30, 2012
U
C
~'
Grounds
Subject: County Fleet Maintenance & Repairs -MARCH 2012
Attached please find listing, by line items, the maintenance and repairs to all county fleet for the month
of March. Listed you will find the department name, vehicle number, repairs to the vehicle and the cost
of the repairs and/or maintenance to the vehicle.
If you have any questions concerning this matter, please do not hesitate to contact me.
DWD/hi
Attachment
cc: William D. Sleeper, County Administrator ~,/
P86
County Fleet Maintenance and Repairs -March 2012
Vehicle Supplies - 012520-6009:
Dept & Maintenance Repairs:
Parts - 012520-6030:
Cost:
Dept & Maintenance Repairs: Cost:
*Building Inspections - #2901 - 2 Flats $ 20.00
*Fire Marshall - #2101 - 6 Spark Plugs $ 26.40
"Fire Marshall - #2101 -Copper Stop Leak $ 5.81
*Fire Marshall - #2101 -Steering Pressue Hose $ 37.90
*Fire Marshall - #2101 -Power Steering Fluid $ 6.00
$ 96.11
Labor - 012520-6031:
Dept & Maintenance Repairs: Cost:
*Building Inspections - #2901 - 2 Repairs $ 15.00
*Fire Marshall - #2101 -Check Water Loss $ 68.00
*Fire Marshall - #2101 -Replace Power Steering Hose $ 45.00
$ 128.00
Total of Vehicle Supplies, Parts & Labor: $ 224.11
P67
PITTSYLVANIA COUNTY
VIRGINIA
ti $= , ~i
Darrell W. Dalton, Superintendent ~ f ~~~-v
Buiidin & Grounds De attment ~ j;;1'~~ ~ Phone (434) 432-7958
g P • t = ~~s~z ~ Fax (434) 432-2294
51 N. Main St. -~ ~ ~• C
a ~r ~ ~' z Gretna/Hurt (434) 656-6211
P.O. Box 426 ,; ~= o `'~ ~~
Chatham, Virg nia 24531 s• 1 _~_ Bachelors Hall/Whitmell (434) 797-9550
E-mail: datrell.dalton@pittgov.org 1-~ A ^ , ~, ~ ~.
MEMORANDUM
To: Otis S. Hawker, Assistant County Administrator
~`~''~ ~~
From: Heather Inge, Secretary of Building & Grounds
Date: March 30.2012
Subject: COMPLETED WORK ORDERS -MARCH 2012
Attached please find a listing, by department, of completed work orders for the month of
March. This list does not reflect work orders in progress but not yet completed, actual
expenses incurred, or routine maintenance necessary for the smooth operation of the County
facilities. However, it does reflect the total number ofman-hours.
Presently, there are approximately 18 work orders still outstanding.
If you have any questions concerning this, please do not hesitate to contact me.
HI
Attachment
cc: William D. Sleeper, County Administrator J
Darrell W. Dalton, Superintendent of Building & Grounds
P88
tSUILUIIVl7 6t l7~SVUIVUJ IVIHIIV I CIVHIV~,C
WORK ORDERS COMPLETED FOR MONTH OF MARCH 2012
NO. W/O MAN-HOURS
ANIMAL CONTROL
ARMORY
A S C S /EXTENSION /USDA-FSA
BOARD OF SUPERVISORS
BUILDING & GROUNDS
BUILDING INSPECTIONS
CAPTAIN MARTIN BLDG I ]
CENTRAL ACCOUTING
CENTRAL PURCHASING
CIRCUIT COURT ] 2
CLERK OF COURT ] ]
CODE COMPLIANCE (PLANNING COMMISSSION & ZONING 3 5
COMMISSIONER OF REVENUE 3 3
COMMONWEALTH ATTORNEY 2 3
COMPACTOR SITE
COUNTY ADMIMSTRATOR AND ASST. COUNTY ADMIN.
COUNTY ATTORNEY
COURTHOUSE (1968 ANNEX)
COURTHOUSE (EDWIN R. SHIELDS)
CSA - CPMB 1 ]
DEPOT BUILDING I I
EMERGENCY 91 I FACILITY 3 5
ENVIRONMENTAL HEALTH
FINANCE ] 1
FIRE MARSHAL
GENERAL DISTRICT COURT 2 4
GRANTS ADMISTRATION
HEALTH DEPARTMENT 1 1
HUMAN SERVICES FACILITY
INDUSTRIAL PARKS
INFORMATION TECHNOLOGY 1 2
JUVENILE & DOMESTIC COURT
JUVENILE & DOMESTIC COURT SERVICES UNIT
JAIL 27 40
LANDFILL
LIBRARY 6 16
LITERACY
MAGISTRATE
MOSES BUILDING ] 2
OLD DOMINION AG. COMPLEX ] 2
PCED BUILDING 2 2
REASSESSMENT
RECREATION: RAIL-TRAII- & WAYSIDE PARK 3 10
REGISTRAR-VOTING PRECWCTS 3 19
RINGGOLD DEPOT
SHERIFF 2 2
SOCIAL SERVICES 3 3
TREASURER
VICTIM WITNESS
OTHER: REGIONAL PARK
RINGGOLD DEPOT ] 8
CALLANDS CLERKS OFFICE 4 12
TOTAL WORK ORDERS COMPLETED -MARCH 2011 74 146
YEAR ro DATE 07/01/2011 - Of/30/2012
nnn 782 1,619
PITTSYLVANIA COUNTY
VIRGINIA
William D. Sleeper
County Administrator
P.O. Box 426
Chatham, Virginia 24531
e-mail: dsleeper@pittgov.org
Phone (434) 432-7710
Fax (434) 432-7714
Gretna/Hurt (434) 656-6211
MEMORANDUM
To: Otis S. Hawker, Assistant County Administrator
From: Henry Boswell, Jr., Chief Animal Control Officer
Date: March 29, 2012, Subject: Animal Control Activity Report
During the period of March 1, 2012 through, March 29, 2012, the Animal Control Officers responded to
425 calls as per Henry Boswell, Chief Animal Control Officer, resulting in the following:
Description Number Remarks
Animals taken into custod 219
Dogs 142
Cats 68
Other 9 Raccoon, Opossum, Skunk
Animals on hand at month end 23
Animals dis atched 55 3 cats-1 s urriel-51 do s
Licenses checked 142
Court cases 15
Summons 24
Animals Ado ted 1
Animals returned to owners 17 do s,
Cats taken to the Humane Socie 64
Animals Transferred 55 Franklin Coun
Inured animals icked u 2
Animals found in tra s 70
Ex osures: Human/Saliva 0
Ex osures: Do s/Cats/Wildlife 3
Do Bites 6
Cat Bites 2
Cruel Checks 1
Well-being Checks 11
Cat/Do Fi hts 11
Investi ated killin s b do s/cats 3
Investi ate killin s b Co otes 0
If you have any questions concerning this, please do not hesitate to contact me.
cc: William D. Sleeper, County Administrator
P90
PITTSYLVANIA COUNTY
VIRGINIA
William D. Sleeper
County Administrator
A.O. Box 426
Chatham, Virginia 24531
e-mail: dsleeper@pittgov.org
Phone (434) 432-7710
Fax (434) 432-7714
Gretna/Hurt (434) 656-6211
MEMORANDUM
To: Otis S. Hawker, Assistant County Administrator
From: Henry Boswell, Jr., Chief Animal Control Officer
Date: March 29, 2012
Subject: Conservators of the Peace
Solid Waste Monitoring Report
The Animal Control Officers whom have been appointed to the position of Conservators of the Peace
monitoring solid waste sites in Pittsylvania County, as per Henry (Pete) Boswell, Chief Animal Control
Officer, for the period of March 1, 2012 through March 29,2012.
Description Number Remarks
Total hours monitored 12.5
Vehicles enterin sites 86
Vehicles checked 11
Summons' issued 0
Court Cases 0
Convictions 0
If you have any questions concerning this, please do not hesitate to contact me.
cc: William D. Sleeper, County Administrator
P91
PITTSYLVANIA COUNTY CODE COMPLIANCE
MONTHLY REPORT & FEES
March 2012
TYPES OF PERMITS
96 BUILDING PERMIT FEES COLLECTED 8,012.82
96 LEVY COLLECTED $160.24
1 SUBDIVISION FEES COLLECTED $30.00
35 ZONING PERMIT FEES COLLECTED $165.00
0 REINSPECTION FEES COLLECTED $0.00
17 LAND DISTURBING FEES COLLECTED $160.00
245 TOTAL FEES COLLECTED $8,528.06
MONTHLY BUILDING VALUES
10 NEW DWELLINGS $1,792,500.00
6 MOBILE HOMESIOFFICE TRAILERS 96,500.00
2 DOUBLE-WIDE MOBILE HOMES 135,100.00
2 MODULAR 472,049.00
18 COMMERCIAL CONSTRUCTION 1,431,066.00
58 MISCELLANEOUS 525,069.00
96 TOTAL $4,452,284.00
NONTAXABLE: $213,347.00 $9,551,783.00
MONTHLY ACTIVITY REPORT
NUMBER OF BUILDING INSPECTIONS MADE 267
NUMBER OF REJECTIONS OF WORK 50
NUMBER OF E &~ S INSPECTIONS 62
NUMBER OF MILES INSPECTORS TRAVELED 3,635
MONTHLY 7.ONING FEES
0 REZONING FEES COLLECTED $0.00
0 SPECIAL USE PERMIT FEES COLLECTED 0.00
0 VARIANCE & APPEAL FEES COLLECTED 0.00
0 SIGN PERMIT FEES COLLECTED 0.00
0 TOTAL $0.00
Respectfully Submitted,
~~ ,
Odie H. She ton, Jr.
Director of Code Compliance/
Zoning Administrator
P92
CLOSED
MEETING
P93
ADJOURNMENT
P94