03-05-2012 BOS Regular Meetingc(% (/I/~! ~/(G~~2U
BOARD PACKET
BOARD OF SUPERVISORS
REGULAR MEETING
MARCH 5, 2012
a
1767
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
REGULAR MEETING
MONDAY, MARCH 5, 2012
7:00 P.M.
GENERAL DISTRICT COURTROOM
EDWIN R. SHIELDS COURTHOUSE ADDITION
CHATHAM, VA 24531
AGENDA
Call to Order - 7:00 p.m.
2. Roll Call
3. Pledge of Allegiance
4. Items to be added to the Agenda
(a) Appointment to the Pittsylvania County Beautification Committee (Vicky Collie) -Dan River
District -Page 8
(b) Recommendation from Solid Waste Committee-Supplemental Fuel Appropriation -Page 9
(c) Proclamation -American Red Cross Month -Pages 10-11
(d) Closed Meeting- Discussion of performance and salaries of employees of any
public body; and evaluation of performance of departments where such evaluation will
necessarily involve discussion of the performance of specific individuals.
Authority: § 2.2-3711(A) (1) Code of Virginia, 1950, as amended
Subject: County Administration
Purpose: Discussion of performance and salaries of employees of any public body -Page 12
(e) Closed Session- Discussion concerning a prospective business or industry
or the expansion of an existing business or industry, where no previous
announcement has been made of the business' or industry's interest in
locating or expanding its facilities in the community.
Authority: §2.2-3711(A)(5) ofthe Code of Virginia, 1950, as amended
Subject Matter: Industry #12012-01-01
Purpose: Discussion of industrial prospect
CONSENT AGENDA
5(a) Minutes: February 06, 2012 -Regular Meeting -Pages I5-27
February 21, 2012 -Adjourned Meeting -Pages 28-40
February 29, 2012 -Work Session -Pages 41-42
February 29, 2012 -Work Session -Pages 43-44
February 29, 2012 -Joint Meeting - Pittsylvania County Board of Supervisors
and Danville City Council -Page 45
(b) Bill List -February 2012 (On County Website)
(c) Resolution from the Virginia Department of Transportation (VDOT) -Approving of Roads
for Ripley Estates Subdivision Section I -Pages - 46-49
(d) Resolution - No Littering Sign-Straightstone Road - Mr. Ecker -Page 50
(e) Out of State Travel -Director of Economic Development -Page 51
(f) Out of State Travel -Director of Agricultural Development- Page 52
UNFINISHED
6. Rescue Billing Appropriation -At the February 21, 2012 Adjourned meeting of the Board of
Supervisors, a motion was made by Marshall Ecker, seconded by Coy Harville that required a
10-Day Layover that has now been met. Requires a Roll CaU Vote -Page 54
NEW BUSINESS
Cancer Needs Assessment for Danville-Pittsylvania County Health District -Susan Mathena
Pages 56-58
8. Status Report on Comprehensive Services Act (CSA) -Amy Rice -Pages 59-61
9. Resolution to Dissolve Regional Comprehensive Policy Management Board (CPMB) -
Pages 62-64
10. Presentation of Beautification Committee -Page 65
11. Discussion of Dissolution of Committees which have completed their purpose -Page 66
12. Appropriation for Brosville Industrial Park -Tobacco Grant - Requires a motion and a 10-
Day Layover -Pages 67-68
13. Appropriation for Expenditure Refunds - Requires a motion and a 10-Day Layover -
Pages 69-71
14. Appropriation for Project Lifesaver - Requires a Roll Cal! Vote -Page 72
15. County Administration Recommendation on Camp 15 -Page 73
] 6. Recommendations from the Legislative Committee -Committee will meet at 4:1 Spm on
Monday, March S, 2012 -Page 74
(a) Proposed change to amend the Pittsylvania County Code, Chapter 12, Offenses,
§ 12.9 relating to registering with the sheriff's department for door-to-door solicitation.
17. Recommendations from the Finance Committee -Committee will meet at S: DOpm on Monday,
March S, 2012 -Page 7S
(a) Budget approved for advertisement by the Finance Committee to the full Board of
Supervisors.
APPOINTMENTS
18. Future Appointment - Re-Appointment of Lillian P. Fitzgerald, June 30, 2012 - DCC Board
of Directors -Pages 77-78
BOARD ANNOUNCEMENTS
REPORTS FROM LEGAL COUNSEL
REPORTS FROM COUNTY ADMINISTRATOR
CLOSED SESSION
19. Closed Meeting: Consultation with legal counsel and briefing by staff members or
consultants pertaining to actual or probable litigation, where such consultation or briefing in
open meeting would adversely affect the negotiating posture of the public body and
consultation with legal counsel employed by a public body regarding specific legal matters.
Authority: §2.2-3711(A)(7) Code of Virginia, 1950, as amended
Subject Matter: Performance Agreement
Purpose: Discussion of Incentives
ADJOURNMENT
TO BE ADDED
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PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
03-OS-2012
ITEM NUMBER:
4(a)
Appointment -Pittsylvania County Beautification
Committee- Dan River District
S UBJECT/PROPOSAL/REQt1EST:
Appointment to Beautification Committee
STAFF CONTACT(S):
William D. Sleeper
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
No
INFORMATION:
INFORMATION:
BACKGROUND:
At the February 6, 2012 meeting of the Board of Supervisors, the Board approved forming the Pittsylvania County
Beautification Committee which would have seven (7) members, one (1) representing each electoral district of
Pittsylvania County, who would be appointed by the respective Board member. The Chairman of the Board of
Supervisors has requested before any nominations for appointments are made to any committees, boards, agencies
or commissions, that the name of the proposed candidate to be nominated for an appointment to that board,
agencies, committee or commission be submitted to the Board of Supervisors prior to the board meeting.
DISCUSSION:
The Honorable James Snead has nominated Vicky Collie as the Dan River District representative for the
Pittsylvania County Beautification Committee.
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review and consideration.
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PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
03-OS-2012
ITEM NUMBER:
4(b)
Recommendations from Solid Waste Committee
SUBJECT/PROPOSAL/REQUEST:
ACTION:
Yes
INFORMATION:
Supplemental Fuel Appropriation
CONSENT AGENDA:
ACTION:
STAFF CONTACT(S):
William D. Sleeper
ATTACHMENTS:
No
INFORMATION:
BACKGROUND:
The Solid Waste Committee of the Pittsylvania County Board of Supervisors had a meeting on Wednesday,
February 29, 2012 at the Institute for Advanced Learning and Research.
DISCUSSION:
A recommendation from the Solid Waste Committee, upon a motion by James Snead, seconded by Brenda
Bowman, the committee voted to recommend to the Board of Supervisors to supplement the Pittsylvania County
Department of Solid Waste Collections Fuel Line by $75,000 from unappropriated surplus and to authorize the
County Administrator to purchase fuel with funds from other lines as necessary until the supplement could be
completed. This will require a 10-Day Layover.
RECOMMENDATION:
The Solid Waste Committee recommends the Board of Supervisors appropriate $75,000 from unappropriated
surplus to Solid Waste Collections for additional fuel for the fiscal year ending June 30, 2012. THIS WOULD
REQUIRE A 10-DAY LAYOVER.
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PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
03-OS-2012
ITEM NUMBER:
4(c)
Proclamation -Red Cross Month
SUBJECT/PROPOSAL/REpUEST:
ACTION:
Yes
1NFORMATION:
Proclamation
CONSENT AGENDA:
ACTION:
STAFF CONTACT(S):
William D. Sleeper
ATTACHMENTS:
Yes
INFORMATION:
BACKGROUND:
March 2012 will be American Red Cross Month.
The American Red Cross has contributed to the mission of service for individuals in need during disasters, wars,
natural disasters and fires. Wherein, the term American Red Cross is synonymous with helping people. The
American Red Cross has been in operation for more than 130 years. Whereas, the local office for American Red
Cross has been moved, the closest service office for the American Red Cross is in Martinsville which contains 19
employees, providing support for disasters, lifesaving blood and support for members of military, veterans and their
families. Attached hereto is a proclamation declaring March 2012 as American Red Cross Month, encouraging all
Americans and the citizens of Pittsylvania County to pledge their support to the American Red Cross, to continue to
provide the helping hand necessary during disasters, wars and medical emergencies.
RECOMMENDATION:
Staff recommends that the Board of Supervisors approve the attached Proclamation and authorize the County
Administrator to distribute this notification throughout Pittsylvania County and the required news media to
encourage support for the American Red Cross in our region.
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PITTSYLVANIA COUNTY BOARD DF SUPERVISORS
PROCLAMATION
AMERICAN RED CROSS MONTH
March 2012
Whereas, the American Red Cross has touched many lives in Pittsylvania County as well as
across the country and around the world; and
Whereas, during American Red Cross Month, we thank those who contribute to the mission of
the Red Cross, whether through time, money or blood, and we invite others to support the Red
Cross in helping people in need down the street, across the country and around the world; and
Whereas, the American Red Cross is synonymous with helping people, and has been doing so
for more than 130 years. Throughout the past year, the American Red Cross launched hundreds
of disaster relief operations in the United States to help people affected by fires, floods,
hurricanes and tornadoes. The American Red Cross also supported major international disasters,
including the Japan earthquake and tsunami response, while continuing its work on the 2010
Haiti earthquake response and recovery; and
Whereas, in Martinsville, the Red Cross works tirelessly through its one employee and 19
volunteers to support us when disaster strikes, when someone needs life-saving blood, or the
comfort of a helping hand. It provides 24-hour support to members of the military, veterans and
their families, and provides training in CPR, aquatics safety, and first aid; and
Whereas, for nearly 100 years, United States presidents have called on the American people to
support the Red Cross and its humanitarian mission. Our community depends on the American
Red Cross and because it is not a government agency, the Red Cross depends on support from the
public to continue its humanitarian work This is especially important in these challenging
economic times -which impact the Red Cross and many people in our community and across the
nation; then
Now, Therefore, the Pittsylvania County Board of Supervisors do hereby proclaim March
2012 as American Red Cross Month, and encourage all Americans to support this organization
and its noble humanitarian mission throughout Pittsylvania County and pledge their support of
environmental initiatives in Pittsylvania County and to encourage others to undertake similar
actions.
Given under my hand this Sth day of March 2012.
Tim R. Barber, Chairman
Pittsylvania County Board of Supervisors
William D. Sleeper, Clerk
Pittsylvania County Board of Supervisors
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PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
03-OS-2012
ITEM NUMBER:
4(d)
Closed Meeting
SUBJECTIPROPOSALJREQUEST:
ACTION:
Yes
INFORMATION:
Closed Meeting -Personnel Matter
CONSENT AGENDA:
ACTION:
STAFF CONTACT(S):
Mr. Sleeper
ATTACHMENTS:
No
INFORMATION:
BACKGROUND:
At the Work Session of the Pittsylvania County Board of Supervisors on February 29, 2012, held at the
Institute for Advanced Learning and Research, a motion was made by Brenda Bowman, seconded by Jessie
Barksdale to approve a contract for William D. Sleeper as County Administrator for Pittsylvania County with a
contract beginning March 1, 2012 and ending June 30, 2013, which was unanimously approved by the Boazd of
Supervisors.
DISCUSSION:
The Honorable Coy E. Harville has requested at a closed meeting, for discussion, performance, salary of an
employee or any public body; an evaluation of performance of departments where such evaluations will
necessarily involve the discussion of the performance of specific individuals.
Authority: §2.2-371 I (A)(1) Code of Virginia, 1950, as amended
Subject matter: County Administration
Purpose: Discussion of Performance of Salaried Employee of a Public Body
RECOMMENDATION:
This is submitted to the Board of Supervisors for their review, consideration and action.
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HEARING OF
CITIZENS
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CONSENT
AGENDA
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Regular Meeting
February 6, 2012
Pittsylvania County Board of Supervisors
Monday, February 6, 2012
Regular Meeting
VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was
held on Monday, February 6, 2012 in the General District Courtroom of the Edwin R. Shields
Addition in Chatham, Virginia. Tim R. Barber, Chairman, called the meeting to order at 7:05
p.m. The following members were present:
Tim Barber
James Snead
Jessie L. Barksdale
Coy E. Harville
Jerry A. Hagerman
Marshall Ecker
Brenda H. Bowman
Tunstall District
Dan River District
Banister District
Westover District
Callands-Gretna District
Staunton River District
Chatham-Blairs District
Mr. William D. Sleeper, County Administrator, Mr. Greg L. Sides, Assistant County
Administrator, Mr. J. Vaden Hunt, County Attorney, and Ms. Rebecca Flippen, Deputy Clerk to
the Board, were also present.
Mr. Barber led the Pledge of Allegiance.
Aaaroval of Agenda
Motion was made by Mr. Harville, seconded by Mr. Snead, to approve the agenda with
the following additions:
Additions:
(a) Closed Meeting: Upon adjournment of the regular meeting, the Board will reconvene in
the County Administrator's office for a Closed Meeting conference call for: Consultation with
Legal Counsel and Brief ngs by Staff Members or Consultants pertaining to actual or probable
litigation, where such consultations or briefngs in open meeting would adversely affect the
negotiating or litigation posture of the Public Body; and consultation with Legal Counsel
employed or retained by a Public Body regarding specifrc legal matters requiring provision of
legal advice to such counsel.
Authority: X2.2-3711(A)(7), Code of Virginia, 1950, as amended
Subject Matter: Jane Doe vs. Pittsylvania County
Purpose: Briefing on Litigation Status
Mr. Harvilles's motion was unanimously approved by the Board.
Hearing of the Citizens
Ms. Katie Whitehead of the Chatham-Blairs District made comments on National
Academy of Sciences (NAS) report concerning whether or not uranium can be mined safely in
Virginia and to remind the public body that four of the NAS experts would present their report at
6:30pm on Tuesday, February 7, 2012 at the Institute for Advanced Learning and Research in
Danville.
Mr. Phillip Lovelace of the Callands-Gretna District supported Ms. Whitehead's
comments, congratulated the new board and encouraged them to attend the NAS report
presentation.
Ms. Elizabeth Jones of the Banister District made comments that several bills in the
current General Assembly will not move Virginia forward and did not represent the interest of
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Regular Meeting
February 6, 2012
the citizens, and encouraged the Board of Supervisors to ask their state representatives to keep
their promises.
Mr. Hershel Stone of the Chatham-Blairs District, Ms. Susan Paynter of the Banister
District, and Ms. Sonja Ingram of the Dan River District all made comments supporting the
forming of a Beautification Committee. Ms. Ingram all told the Board there would be a meeting
on February 29`~ concerning the protection of tobacco and agricultural heritage on which she
would be sending more information to the Board of Supervisors.
Mr. Allen Gross of the Banister District provided the Board with handouts concerning the
problem he and his neighbors water becoming unsafe to drink and stated he would like to see this
Board take a stand, one way or the other, on how they stand on the uranium issue.
Bobby and Linda Cadieux of the Dan River District voiced concerns on a neighbor that
has 25 dogs running as a pack in throughout the neighborhood, presented the Board with a
petition containing signatures of other neighbors, who like them, asked the Board to begin the
process for that area to become an animal controlled area in the County.
Mr. Frank Fox of the Chatham-Blairs District made comments supporting Supervisor
Bowman's movement for the development of the old Chatham Elementary School.
This concluded the Heazing of the Citizens.
Consent Agenda
(a) Minutes: January 3, 2012 -Regular Meeting
January 17, 2012 -Adjourned Meeting
(b) Bill List for January 2012
(c) Citizen Emergency Response Team (CERT) Grant Appropriation - $41,000 grant
awarded to and received for the Community Emergency Response Team Grant
that requires appropriation by the Board before the funds can be dispersed.
(d) Governor's Opportunity Fund (GOF) Appropriation -$50,000 grant awazded to
the County that requires the Board's appropriation before funds can be properly
dispersed.
(e) Proclamation - March as School Readiness Month-(To Be Removed)
(f) Proclamation -Black History Month
(g) Proclamation -Earth Day
(h) Resolution 2012-02-01; Trey Edmunds
Motion was made by Mr. Ecker, seconded by Ms. Harville, to approve the Consent
Agenda with Item (e) to be removed, which was unanimously approved by the Board.
At this time, Mr. Snead read Resolution 2012-02-01, in recognition of Dan River High
School varsity athlete Trey Edmunds being named to PARADE Magazine's 2012 All-American
High School Football Team. Mr. Snead presented Trey Edmunds with his resolution and the
Board congratulated Trey on all of his outstanding achievements and wished his the best in his
future.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION
2012-02-01
VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held on
Monday, February 6, 2012 in the General District Courtroom of the Edwin R. Shields
Courthouse Addition, the following resolution was presented and adopted:
Whereas, Dan River High School vazsity athlete Trey Edmunds has been named to PARADE
Magazine's 2012 All-American High School Football Team, which has been the nation's
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Regular Meeting
February 6, 2012
premier All-American high school football team for the last 41 years. In partnership with
Sporting News, PARADE editors chose 53 seniors throughout the nation, whose on-the-field
performances represent the best of high school football, and Trey Edmunds was one of only 3
athletics from Virginia selected for this prestigious award; and
Whereas, Trey Edmunds is the first player in Dan River High School's history to be named to
PARADE Magazine's All-American High School Football Team; and
Whereas, for a cazeer at Dan River High School, Trey Edmunds accounted for 5642 all-purpose
yards, including 4,516 rushing yards, 65 total touchdowns, while defensively totaling 371 tackles
and 11 interceptions-an impressive record in itself and remarkable in that Trey has only played
running back these last two years and has just turned 17 years old; and
Whereas, along with the honor of being named a PARADE All-American, Trey Edmunds was
named the Single A Office Player of the Year by VirginiaPreps.com and named to the
VirginiaPreps.com Single AAll-State football team as a running back; and
Whereas, Trey Edmunds was also named 2011 Danville Register c~ Bee All-Metro Football
Offensive Player of the Year, was named first-team offense running back for both Region B and
the Dogwood District, and was first-team linebacker on defense in the Dogwood District; and
Whereas, a native of Ringgold, Virginia, Trey Edmunds is the son of Ferrell and Felicia
Edmunds and is a member of the junior usher board at his church where he also sings in the choir
and is a member of the church step team; and
Whereas, Trey Edmunds is described by local coaches and peers as displaying excellent
character, integrity, and a positive attitude on and off the field, making him not only a special
athlete and outstanding student but an extraordinary young man; then
THEREFORE BE IT RESOLVED, that the Pittsylvania County Board of Supervisors, on the
behalf of all of the citizens of Pittsylvania County, express their sincere appreciation, admiration,
and congratulations to Trey Edmonds on being named to PARADE Magazine's 2012 All-
American High School Football Team, bringing not only honor to himself and his family, but to
Dan River High School and all of the citizens of Pittsylvania County and furthermore, the Board
of Supervisors congratulates Trey Edmunds on signing his National Letter of Intent to continue
his football career at Virginia Tech, wishing him the best in his future academic endeavors and
athletic career; and
BE IT FURTHER RESOLVED that a copy of this resolution be presented by the Board of
Supervisors to Trey Edmunds.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
PROCLAMATION
BLACK HISTORY MONTH
February 2012
l~i'lrereas, February 2012 marks the ninety-seventh Black History Celebration to be held
to encourage understanding and appreciation among all Americans of the significant role that
Black Americans have played in so many areas of America's success story; and
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Regular Meeting
February 6, 2012
Whereas, the theme of this year's celebration is "Black Women in American History
and Culture"; and
Whereas, African American women have played a vital role in the history of our nation
and our Army since the American Revolution. Their patriotism, loyalty and leadership, coupled
with their hard work, intellect and artistic expression, have enriched the African American
community and the nation as a whole; and
Whereas, all citizens should join in gratefully honoring and recognizing the exceptional
outstanding contributions which African Americans, both women and men, have made to their
fellow citizens and to all humanity; and
Whereas, Black Americans have made substantial contributions to human progress in the
fields of Economics, Medicine, Law, Science, Technology, Literature, and in many other phases
of human endeavors, and continue to have an important impact in the information age and in
every frontier of science and art; and
Whereas, the Board of Supervisors encourages all Citizens of Pittsylvania County to
better understand the role of Black Citizens in the formation and growth of our Nation, State and
Country; then
Now, Therefore, the Pittsylvania County Board of Supervisors do hereby proclaim that
the month of February as Black History Month in Pittsylvania County and that the Pittsylvania
County Schools, County Libraries and all of the Citizens of Pittsylvania County are encouraged
to make a special effort to research and acknowledge the contributions of Black Men and
Women to the advancement of all races, to the end that we may be more aware of the unity of
humankind and our basic principles of freedom, equality, and democracy.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
PROCLAMATION
EARTH DA Y
Apri121, 201 Z
Whereas, the global community now faces extraordinary challenges such as
environmental degradation, climate change, food and water shortages, and global health
issues; and
Whereas, all people, regardless of race, gender, income, or geography, have a moral
right to a healthy, sustainable environment; and
Whereas, it is understood that the citizens of the global community must step forward
and take action to create positive environmental change to combat the aforementioned global
challenges; and
Whereas, a sustainable environment can be achieved on the individual level through
educational efforts, public policy, and consumer activism campaigns; and
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Regular Meeting
February 6, 2012
Whereas, it is necessary to broaden and diversify the environmental movement to achieve
maximum success; then
Now, Therefore, the Pittsylvania County Board of Supervisors do hereby proclaim
April 21, 2oi2 as Earth Day throughout Pittsylvania County and pledge their support of
environmental initiatives in Pittsylvania County and to encourage others to undertake similar
actions.
Public Hearings
Public Hearing to receive citizen input on a proposal to restrict truck traffic on part of
State Route 640 (Wards Road) beginning at Manson Bridge to State Route 633 (Clover
Road) and State Route 633 (Stone Road) at Manson Bridge until reaching State Route 668
(Grit Road) in the Staunton River District. A reasonable alternate route for this would be
the following: from Manson Bridge on State Route 640 (Wards Road) to State Route b99
(Gladys Road) to RT 29 (Wards Road); RT29 South to the northern most exit for Altavista,
RT 712 then South on BUS 29, come back through town to Pittsylvania Avenue and turn
east onto State Route 668 (Grit Road). The proposed restriction will be on any truck, truck
and trailer, orsemi-trailer combination except a pickup truck of panel truck.
Mr. Barber opened the public hearing at 7:39pm. Mr. Sleeper explained there were areas
that, beginning at the Manson Bridge area, SR 640 (Wards Road) and SR 633 (Stone Road) that
were too narrow for cars and school buses to meet transfer trucks and that it had become an
extreme safety hazard on many areas of that road due to the traffic of transfer trucks, most of
which were heading to Dominion Power. The first person to speak was Kenric Dews, who lives
on Wards Road that stated the road was too narrow for large transfer trucks, which had also
damaged to shoulders of the road, creating a second safety hazard, and ended stating his support
of the No Thru Trucks restriction. Next, Paul Smith, also of Wards Road, agreed with Mr.
Dews, adding that his own vehicle, along with many others, had been damaged when meeting
large transfer trucks because the road in that area was too narrow for commercial traffic. Mr.
Smith asked that a No Thru Truck restriction put in place to protect the families in the area. Mr.
Clarence Dawson of Stone Road also supported the No Thru Trucks restriction, stating that he
met another truck on that road and both his and the other driver's truck experienced side-mirror
damage because the road was so narrow in places, and that on Wards Road, shoulders has 3"-5"
ruts in the shoulders due to commercial trucks that have to run off onto the road's shoulder to
negotiate the road when meeting other traffic. Mr. Emmett Toms of Dominion Power Plant, now
known as Pittsylvania Power, supports the secondary road No Thru Truck restrictions for safety
reasons and believes VDOT should be checking to make sure commercial trucks are not using
those narrow roads as a commercial route. He has advised drivers coming to and from his plant
to not use those routes as a normal commercial route because it would not be a safe route.
However, his plant sits directly across from Stone Road and that may be needed by a fire truck
for his plant, or as an emergency fire route, but otherwise he had no argument against the Board
voting for a No Thru Truck restriction. Mr. Roy Byrd, who networks trucks and fuel for the
power plant, agreed with the restriction as well. He also agreed with Mr. Toms concerning the 1/a
mile of Stone Road across from the plant as an emergency exit from the plant in case of fire.
They were willing to work with the $oard in any way to keep local residents safe. The last
person to speak was Ai Smith, who lives on Wards Road and stated that in his opinion, the
intersection of Stone Road and Wards Road at the Manson Bridge and stretch of road on Stone
Road from that intersection must the be most dangerous section of road in Pittsylvania County,
that two cars meeting in some areas was problematic, that a car and school bus can hardly
negotiate past each other without incident, and that the mirror was knocked off his vehicle from
meeting just a small pickup truck. No one else signed up to speak and Mr. Barber closed the
public hearing at 7:52pm. Mr. Ecker then read a letter from James and Mable Bradner of Clover
Road who supported the No Thru Truck restriction for safety reasons. Mr. Ecker added that as a
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Regular Meeting
February 6, 20 ] 2
former school bus driver himself, he could attest to the hazardous situations these stretches of
roads, from the Manson Bridge on Wards Road to Clover Road, and from the Manson Bridge on
Wards Road, where Stone Road intersects until where Stone Road meets Grit Road, and that
someone had to drive onto the shoulder of the road if they met a commercial truck in that area.
He had already spoken with VDOT on numerous occasions and VDOT stated that there was no
way to widen the road to alleviate the problem, nor would cutting trees along the roadway help.
Mr. Sleeper then read a draft resolution, 2012-02-02 that identified the problematic road areas
and including an acceptable alternate route of beginning on SR 640 (Wards Road) at the Manson
Bridge to SR 699 (Gradys Road) in Campbell County to US 29 (Wards Road), then south to SR
712 exit at Altavista, then on to Bus 29 Main Street, to Pittsylvania Avenue and then east onto
SR 668 (Grit Road), that could be sent to VDOT following the Board's approval. Motion was
then made by Mr. Ecker, seconded by Mr. Harville, to approve Resolution 2012-02-02, along
with necessary required documents and an outlining alternate route, and forwazd this to VDOT,
which was unanimously approved by the Board.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION
2012-02-02
VIRGINIA: At a regular meeting of the Pittsylvania County Board of Supervisors on Monday,
February 6, 2012 in the General District Courtroom of the Edwin R. Shields Courthouse
Addition the following resolution was presented and adopted:
WHEREAS, numerous citizens have complained to the Pittsylvania County Board of
Supervisors about heavy truck traffic, particularly wood chip trucks, using State Route 640
(Wards Road) beginning at Manson Bridge to State Route 633 (Clover Road) and State Route
633 (Stone Road) at Manson Bridge until reaching State Route 668 (Grit Road) to gain access to
the Dominion Power Plan at Hurt; and
WHEREAS, the citizens requested that the Board of Supervisors consider "No Thru
Truck" signs on these roads in order to improve the safety and welfare of the community, protect
the children and school buses on the road and reduce the potential of serious accidents on these
secondary roads; and
WHEREAS, the Pittsylvania County Board of Supervisors held a public hearing to
receive citizen input on the consideration of "No Thru Trucks" on State Route 640 (Wazds Road)
beginning at Manson Bridge to State Route 633 (Clover Road) and State Route 633 (Stone Road)
at Manson Bridge until reaching State Route 668 (Grit Road) with an alternate utilizing U.S.
Route 29; and
WHEREAS, the Board held a public hearing, in accordance with Section 46.2-809 of the
Code of Virginia, 1950, as amended, and received the required citizen input and has
recommended an alternate to the Commonwealth of Virginia; then
BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors,
requests the Virginia Department of Transportation to place truck restrictions and "No Thru
Truck" traffic signs on State Route 640 (Wards Road) beginning at Manson Bridge to State
Route 633 (Clover Road) and State Route 633 (Stone Road) from the Manson Bridge until
reaching State Route 668 (Grit Road) in Pittsylvania County with a primary alternate of
continuing on State Route 699 (Gladys Road) to RT 29 (Wards Road); RT29 South to the
northern most exit for Altavista, RT 712 then South on BUS 29, come back through town to
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Regular Meeting
February 6, 2012
Pittsylvania Avenue and turn east onto State Route 668 (Grit Road); restriction should be on any
truck or truck and trailer or semi-trailer combination, except pickup or panel trucks, or solid
waste trucks performing their duties; and
BE IT FURTHER RESOLVED, that a copy of this Resolution be forwarded to the
Lynchburg District Office of the Virginia Department of Transportation and to Dominion Power.
Public Hearing to receive citizen input on a proposal to restrict truck traffic on State Road
931 (Sycamore Creek Road) and State Route 654 (Dalton's Farm Lane) to State Road 634
(Blue Ridge Drive) in the Staunton River District. An acceptable alternate commercial
route to be used would be; Alternate A: U.S. RT 29 North to Altavista; take SR 43
(Bedford Road) into the Town of Altavista; make a left turn onto 7th Street; drive 3 blocks
on 7t° Street to Pittsylvania Avenue; turn right and go east on Pittsylvania Avenue across
the Staunton River to State Route 668 {Grit Road) into Pittsylvania County to the
Dominion Power Plant facility; or Alternate B: use RT 40, RT 29, RT 57 to U.S. RT 29
North to the northern most exit for Altavista at SR 712 exit at Altavista, then on to Bus 29
Main Street, to Pittsylvania Avenue and then east onto SR 668 (Grit Road). The proposed
restriction will be on any truck, truck and trailer, or semi-trailer combination except a
pickup truck or panel truck.
Mr. Barber opened the public hearing at 8:15pm. No one signed up to speak and Mr.
Barber closed the hearing at 8:17pm. Mr. Sleeper explained that residents were having the same
problem as in the previous hearing with the exception that commercial trucks in this case were
trying to circumvent a No Thru Truck restriction placed at the beginning of SR 634 (Blue Ridge
Drive) and by trying to use the secondary roads of SR 931 (Sycamore Creek Road) and SR 654
(Dalton's Farm Lane), the trucks came out further up the road on Blue Ridge Drive, and was
now creating a safety hazard for the residents on these two roads as they also were narrow and
not designed for commercial traffic. Mr. Sleeper read draft resolution 2012-02-03 that restricted
No Thru Truck traffic on State Road 931 (Sycamore Creek Road) and State Route 654 (Dalton's
Farm Lane) to State Road 634 (Blue Ridge Drive) in the Staunton River District. An acceptable
alternate commercial route to be used would be; Alternate A: U.S. RT 29 North to Altavista; take
SR 43 (Bedford Road) into the Town of Altavista; make a left turn onto 7`h Street; drive 3 blocks
on 7th Street to Pittsylvania Avenue; turn right and go east on Pittsylvania Avenue across the
Staunton River to State Route 668 (Grit Road) into Pittsylvania County to the Dominion Power
Plant facility; or Alternate B: use RT 40, RT 29, RT 57 to U.S. RT 29 North to the northem
most exit for Altavista at SR 712 exit at Altavista, then on to Bus 29 Main Street, to Pittsylvania
Avenue and then east onto SR 668 (Grit Road). The proposed restriction will be on any truck,
truck and trailer, or semi-trailer combination except a pickup truck or panel truck. Motion was
made by Mr. Ecker, seconded by Mr. Hagerman, to approve Resolution 2012-02-03, along with
necessary required documents and an outlining alternate route, and forward this to VDOT. Mr.
Ecker asked Mr. Roy Byrd if it were true that logging trucks could not be restricted from using
these roads. Mr. Byrd stated that it was unlawful to restrict the log trucks from using roadways
that were coming to and from properties being logged; you could not stop timber from being
logged. Mr. Ecker stated that's what he had told his constituents but that other trucks were
taking advantage of that and using these roads aspass-thru to Blue Ridge Drive. The Board then
voted and unanimously approved Mr. Ecker's motion.
P21
Regular Meeting
February 6, 2012
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION
2012-02-03
VIRGINIA: At a regular meeting of the Pittsylvania County Board of Supervisors on Monday,
February 6, 2012 in the General District Courtroom of the Edwin R. Shields Courthouse
Addition the following resolution was presented and adopted:
WHEREAS, numerous citizens have complained to the Pittsylvania County Board of
Supervisors about heavy truck traffic, particularly wood chip trucks, using State Road 931
(Sycamore Creek Road) and State Route 654 (Dalton's Farm Lane) to State Road 634 (Blue
Ridge Drive) in the Staunton River District to gain access to the Dominion Power Plan at Hurt;
and
WHEREAS, the citizens requested that the Board of Supervisors consider "No Thru
Truck" signs on these roads in order to improve the safety and welfare of the community, protect
the children and school buses on the road and reduce the potential of serious accidents on these
secondary roads; and
WHEREAS, the Pittsylvania County Board of Supervisors held a public hearing to
receive citizen input on the consideration of "No Thru Trucks" on State Road 931 (Sycamore
Creek Road) and State Route 654 (Dalton's Farm Lane) to State Road 634 (Blue Ridge
Drive)with an alternate utilizing U.S. Route 29; and
WHEREAS, the Board held a public hearing, in accordance with Section 46.2-809 of the
Code of Virginia, 1950, as amended, and received the required citizen input and has
recommended an alternate to the Comtnonwealth of Virginia; then
BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors,
requests the Virginia Department of Transportation to place truck restrictions and "No Thru
Truck" traffic signs on each end of both State Road 931 (Sycamore Creek Road) and State Route
654 (Dalton's Farm Lane) to State Road 634 (Blue Ridge Drive) in Pittsylvania County with as
Alternate A: U.S. RT 29 North to Altavista; take SR 43 (Bedford Road) into the Town of
Altavista; make a left turn onto 7`h Street; drive 3 blocks on 7`h Street to Pittsylvania Avenue;
turn right and go east on Pittsylvania Avenue across the Staunton River to State Route 668 (Grit
Road) into Pittsylvania County to the Dominion Power Plant facility; or Alternate B: use RT 40,
RT 29, RT 57 to U.S. RT 29 North to the northern most exit for Altavista at SR 712 exit at
Altavista, then on to Bus 29 Main Street, to Pittsylvania Avenue and then east onto SR 668 (Grit
Road). The proposed restriction will be on any truck, truck and trailer, or semi-trailer
combination except a pickup truck or panel truck; and
New Business
Jason Smith, of the Smith Mountain Marine Business Association, spoke to the Board of
Supervisors concerning AEP and the Shoreline Management Plan. Mr. Smith was there to ask
the participating Tri-County Lake Administrative Commission (TLAC) members to support a
resolution his association has written requesting the TLAC members coordinate their regulations
involving the docks, construction of docks, and to exert their governmental authority over the
licensing requirements of FERC, substituting the county regulations for those imposed by AEP
in the Shoreline Management Plan. Mr. Sleeper suggested to the Board that this might be
something that Legal Counsel would want to discuss with FERC, TLAC and the Tri-County
Relicensing Committee (TCRC) before trying to a pass a resolution. Mr. Harville asked if John
P22
Regular Meeting
February 6, 2012
Limey comments, who replied that it was no question that AEP is imposing requirements are far
in access to what is required in requires to home/business owners and the Shoreline Management
Plan. Motion was then made by Mr. Harville, seconded by Mr. Snead, to refer this matter to
Legal Counsel and the County Administrator for review and recommendation back to the Board
at a later date. Mr. Hagerman stated he would like to see the resolution brought before the Board
at this meeting approved. Mr. Harville withdrew his motion, to which Mr. Snead agreed. Mr.
Hagerman then made a motion, seconded by Mr. Ecker, to postpone the matter indefinitely,
which was unanimously approved by the Board.
Motion came from the Property & Building Committee to have a Closed Session due to
an unsolicited offer on publicly held property:
Discussion or consideration of the disposition of publicly held real property, where
discussion in an open meeting would adversely affect the bargaining position or negotiating
strategy of the public body.
Authority: §2.2-3711(A)(3) Code of Virginia, 1950, as amended
Subject Matter: old Chatham Elementary School
Purpose: Discussion of Proposals
The committee's recommendation was unanimously approved by the Board.
Motion came from the Finance Committee to accept the annual audit ending June 30,
2011 and the Financial Report from Farmer, Robinson & Cox, which was unanimously approved
by the Board.
Motion was made by Mr. Harville, seconded by Ms. Bowman, to start a monthly
payments of $18,750.00 fora 24-month period to repay the County's share totally $450,000
owed to the Virginia Department of Rail and Public Transportation. In accordance with an
agreement the County entered into jointly along with the City of Danville, as applicants, dated
December 14, 2006, between the Virginia Department of Raii & Public Transportation. The
County and City each received $450,000 each from VA Dept. of Rail & Public Transportation to
extend a rail spur to Swedwood in the Cane Creek Parkway, provided that Swedwood utilize 520
rail cars per year with an average of 2 rail cars per day. However, since Swedwood has used no
rail cars since opening their facility, the Dept. of Rail & Transportation has now directed the
County and City repay this money in 24 payments of $18,750. Mr. Ecker made a substitute
motion, seconded by Mr. Hagerman, that the County not pay back any money until something is
worked out with Swedwood on either taking responsibility for paying back some of this money
or to begin using the rail cars. The following vote was recorded: Mr. Ecker-Yes; Mr. Harville-
No; Mr. Snead-No; Mr. Barksdale-yes: Mr. Hagerman-Yes; Ms. Bowman - No and Mr. Barber-
No. Mr. Ecker's substitute motion failed by a 3-4 majority vote against the motion. The original
motion by Mr. Harville to begin the monthly payback of $18,750 was voted on and passed by a
majority vote of 4-3, with Mr. Ecker, Mr. Hagerman and Mr. Barksdale voting in opposition. It
was noted that $450,000 had already been set aside under an Economic Development program
line in anticipation of this payback to ensure funds were already available.
Motion was made by Mr. Snead, seconded by Mr. Harville, to approve a contract
proposal from Davenport & Company totaling $65,000 for a scope of services to negotiate on the
behalf of Pitisylvania County a fair and equitable agreement with a bank for tax exempt
financing for the $13million E911 equipment upgrade and system for Pittsylvania County, which
was unanimously approved by the Boards. Funds to pay this contract will come from the
$13million Settlement of Lease Agreement with Bank of America.
P23
Regular Meeting
February 6, 2012
Motion was made by Ms. Bowman, seconded by Mr. Ecker, to approve a Letter of
Support for Mr. Michael Comper, who was seeking a federal fireworks permit, which was
unanimously approved by the Board.
Motion was made by Mr. Hagerman, seconded by Mr. Ecker, to approve Resolution
2012-02-05, supporting a Certificate of Need in Pittsylvania County and authorized Mr.
Hagerman to write a letter on the behalf of the Gretna community that would be accompanied by
the resolution, which was unanimously approved by the Board.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION
2012-02-OS
VIRGINIA: At a regular meeting of the Pittsylvania County Board of Supervisors on Monday,
Februazy 6, 2012 in the General District Courtroom of the Edwin R. Shields Courthouse
Addition the following resolution was presented and adopted:
WHEREAS, the Pittsylvania County Boazd of Supervisors feels there is a significant
need in their county for a medical service center; and
WHEREAS, the Pittsylvania County Boazd of Supervisors during the development of a
comprehensive plan for the future of Pittsylvania County realized a need for a emergency and
regular medical care facilities to be located in the urbanizing azeas of Pittsylvania County,
included but not limited to the incorporated areas of the Towns of Chatham, Gretna, and Hurt;
and
WHEREAS, Centra Health of Lynchburg, Virginia has expressed a desire to expand
their medical services facilities south to the azea of Gretna, Virginia; and
WHEREAS, Pittsylvania County, the largest County in Virginia in land area, lies
between Lynchburg and Danville, and has no outpatient surgery or 24 hour emergency center
within its boundazies; therefore
BE IT HEREBY RESOLVED, by the Pittsylvania County Boazd of Supervisors that
they respectfully request Centra Health to consider the location for its medical service facility in
Pittsylvania County, including the incorporated towns of Chatham, Gretna, and Hurt; and
BE IT FURTHER RESOLVED, the Pittsylvania County Board of Supervisors pledges
their support and agrees to work in partnership with Centra Health to apply and approve the
Certificate of Need necessary to provide this facility to service the citizens of Pittsylvania
County, Halifax County, Henry County, and the Cities of Martinsville and Danville.
Motion was made by Mr. Ecker, seconded by Mr. Snead, for the reappropriation of funds
as follows: $18.24 to Board of Supervisors-Telephone(100-4-O11010-5230), $295.00 to Board
of Supervisors -Training (100-4-011010-5540), $60.00 to Sheriff-Parts (100-4-031200-6030),
$1,000.00 to Sheriff- Canine Program (100-4-031200-0645), $85.64 to Jail-Professional Services
(100-4-033100-3110), $202.68 Extradition (100-4-033100-5550), $20.0 to VFD-Fuels (100-4-
032200-6008), $35.00 to Animal Control-Donations (100-4-035100-5883), $260.00 Library -
Postage, $2,460.65 to Library-Computer Supplies (100-4-073100)6021), $7,324.11 to WIA-Rent
(251-353160-5420). This motion required a 10-Day Layover.
P24
Regular Meeting
February 6, 2012
Motion was made by Mr. Harville, seconded by Mr. Snead, to appropriate an additional
$7,400.00 to the Animal Control Budget to cover the amount required that the annual pays the
Danville Humane Society for the costs of receiving cats picked up in the Pittsylvania County by
Animal Control. This motion required a 10-Day Layover.
Motion was made by Ms Bowman, seconded by Mr. Barksdale, to consider the
appropriation of $1,400,000 to the School Fund (Fund 205) to cover Comprehensive Services
Act (CSA) expenditures upfronted by the schools. This motion required a 10-Day Layover.
Motion was made by Mr. Ecker, seconded by Mr. Harville, to authorize the County
Administrator to negotiate with the Town of Hurt to propose to transfer the ownership of the 10-
inch waterline at the Klopman Mills site, the sanitary sewer line and the pump station to the
Town of Hurt, which was unanimously approved by the Board.
Motion was made by Mr. Snead, seconded by Mr. Barksdale, to awazd a contract to
BullEx Digital Safety at a total cost of $10,891.00, as a sole source for the Bu]lsEye HSBEOOI
Fire Training Simulator, which was unanimously approved by the Board.
Motion was made by Mr. Harville, seconded by Mr. Ecker, to approve an agreement
dated February 6, 2012 between the City of Danville and Pittsylvania County concerning shared
costs of the Regional Industrial Facilities Authority, with corrections to the agreement in Section
3 of page 2 that changes the word "many" to "may" and, in Section 4 of page 2, the three
references of the word "County" to "City" as the non-appropriating, then authorize the
Chairman to sign on the behalf of the County, attested to the Clerk of the Board of Supervisors,
then forward a copy to the City of Danville for their final review, approval and signature. Mr.
Harville's motion was unanimously approved by the Board.
Motion was made by Ms. Bowman, seconded by Mr. Ecker, for the Board: (a) to
establish a Beautification Committee; (b) consisting of one (1) citizen appointed from each of the
seven districts; (c) said committee would consist of volunteers that worked with no stipend or
reimbursement requirements; (d) said committee would work with the County's litter control
office, with the Department of Transportation, the Virginia Litter Prevention and Recycling
Grants Program, with local civic organizations, and any entities; (e) to raise funds and apply for
grants to promote recycling, litter control, beautification and educational programs aimed at
creating a cleaner, more attractive and environmentally sound County community. Ms.
Bowman's motion was unanimously approved by the Board. Mr. Harville then submitted the
name of Grady Carrigan to be considered as the Westover District's representative.
The following Roll Call Vote was recorded for Consent items (c) Citizen Emergency
Response Team (CERT) Grant Appropriation - $41,000 grant awazded to and received for the
Community Emergency Response Team Grant that requires appropriation by the Board before
the funds can be dispersed, and (d) Governor's Opportunity Fund (GOF} Appropriation -
$50,000 grant awarded to the County that requires the Board's appropriation before funds can be
properly dispersed. Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes;
Ms. Bowman-Yes; Mr. Ecker-Yes; and Mr. Barber-Yes. Appropriations for the CERT Grant
and the GOF Grant were unanimously approved by the Board.
Upon the request of Mr. Willie Fitzgerald, President of the Local chapter of the National
Association for the Advancement of Colored People (NAACP), Mr. Harville read the
proclamation designating February as Black History Month in Pittsylvania County, which had
been approved with the Consent Agenda.
P25
Regular Meeting
February 6, 2012
Closed Meeting
Motion was made by Mr. Snead, seconded by Mr. Harville, to enter into Closed Meeting
for the following:
Discussion or consideration of the disposition of publicly held real property, where
discussion in an open meeting would adversely affect the bargaining position or
negotiating strategy of the public body.
Authority: §2.2-3711(A)(3) Code of Virginia, 1950, as amended
Subject Matter: old Chatham Elementary School
Purpose: Discussion of Proposals
Mr. Snead's motion was unanimously approved by the Board. Closed Session began at 9:23pm.
Upon a motion of Mr. Harville, seconded by Mr. Snead, the Board re-entered to Open
Session, which was unanimously approved by the Board.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CERTIFY CLOSED MEETING
BE IT RESOLVED that at the Regular Meeting of the Pittsylvania County Board of
Supervisors on February 6, 2012, the Board hereby certifies by a recorded vote that to the best of
each board member's knowledge only public business matters lawfully exempted from the open
meeting requirements of the Virginia Freedom of Information Act and identified in the motion
authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any
member believes that there was a departure from the requirements of the Code, he shall so state
prior to the vote indicating the substance of the departure. The statement shall be recorded in the
minutes of the Board.
Vote
Coy E. Harville Yes
Marshall A. Ecker Yes
Brenda H. Bowman Yes
James H. Snead Yes
Jessie L. Barksdale Yes
3erry A. Hagerman Yes
Tim R. Barber Yes
The Board re-convened to Open Session at 9:45pm.
Motion was made by Mr. Harville, seconded by Mr. Ecker, to authorize the County
Administrator to solicit Requests For Proposals (RFPs) for auctioneering services for the purpose
of disposing of the old Chatham Elementary School. Mr. Harville's motion was approved by a
5-2 majority vote of the Board, with Ms. Bowman and Mr. Barksdale in opposition.
Re orts by the County Administrator
Mr. Sleeper reminded everyone of the Board of Supervisors Work Session scheduled for
4:OOpm and the Joint Meeting of the Board of Supervisors and the Danville City Council at
6:OOpm to be held at the Institute for Advanced Learning and Research.
Adjournment
Motion to adjourn was made by Mr. Harville, seconded by Mr. Snead. The Board
adjourned at 9:45pm with the intent of reconvening in the County Administrator's office for a
Closed Session conference call. Mr. Harville's motion was unanimously approved by the Board.
P26
Regular Meeting
February 6, 2012
Closed Session
Motion was made by Mr. Harville, seconded by Ms. Bowman, to re-open the meeting to
a Closed Session for: Consultation with Legal Counsel and Briefings by Staff Members or
Consultants pertaining to actual or probable litigation, where such consultations or briefings in
open meeting would adversely affect the negotiating or litigation posture of the Public Body;
and consultation with Legal Counsel employed or retained by a Public Body regarding specific
legal matters requiring provision of legal advice to such counsel.
Authority: §2.2-3711(A)(7), Code of Virginia, 1950, as amended
Subject Matter: Jane Doe vs. Pittsylvania County
Purpose: Briefing on Litigation Status
Closed Meeting began 10:1 Opm.
Motion was made by Mr. Harville, seconded by Mr. Snead, to re-enter into Open
Meeting, which was unanimously approved by the Board.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CERTIFY CLOSED MEETING
BE IT RESOLVED that at the Regular Meeting of the Pittsylvania County Board of
Supervisors on February 6, 2012, the Board hereby certifies by a recorded vote that to the best of
each board member's knowledge only public business matters lawfully exempted from the open
meeting requirements of the Virginia Freedom of Information Act and identified in the motion
authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any
member believes that there was a departure from the requirements of the Code, he shall so state
prior to the vote indicating the substance of the departure. The statement shall be recorded in the
minutes of the Board.
Vote
Coy E. Harville Yes
Marshal[ A. Esker Yes
Brenda H. Bowman Yes
James H. Snead Yes
Jessie L. Barksdale Yes
Jerry A. Hagerman Yes
Tim R. Barber Yes
The Board re-convened to Open Session at 10:40.
Motion to adjourn was made by Mr. Harville, seconded by Mr. Esker, which was
unanimously approved by the Board. The meeting adjourned 10:45pm.
P27
Adjourned Meeting
February 21, 2012
Pittsylvania County Board of Supervisors
Tuesday, February 21, 2012
Adjourned Meeting
VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors
was held on Tuesday, February 21, 2012 in the General District Courtroom of the Edwin R.
Shields Addition in Chatham, Virginia. Tim R. Barber, Chairman, called the meeting to order at
7:06 p.m, The following members were present:
Tim Barber
James Snead
Jessie L. Barksdale
Coy E. Harville
Jerry A. Hagerman
Marshall Ecker
Brenda H. Bowman
Tunstall District
Dan River District
Banister District
Westover District
Callands-Gretna District
Staunton River District
Chatham-Blairs District
Mr. William D. Sleeper, County Administrator, Mr. Greg L. Sides, Assistant County
Administrator, Mr. J. Vaden Hunt, County Attorney, and Ms. Rebecca Flippen, Deputy Clerk to
the Board, were also present.
Mr. Ecker led the Pledge of Allegiance.
A~~rovxl of Agenda
Motion was made by Mr. Snead, seconded by Mr. Harville, to approve the agenda with
the following additions:
Additions:
(a) Closed Meeting: Upon adjournment of the Adjourned Meeting, the Board will reconvene
in the County Administrator's office for a Closed Meeting conference call for: Consultation
with Legal Counsel and Briefings by Staff Members or Consultants pertaining to actual or
probable litigation, where such consultations or briefings in open meeting would adversely
affect the negotiating or litigation posture of the Public Body; and consultation with Legal
Counsel employed or retained by a Public Body regarding specific legal matters requiring
provision of legal advice to such counsel.
Authority: X2.2-3711(A)(7), Code of Virginia, 1950, as amended
Subject Matter: Jane Doe vs. Pittsylvania County
Purpose: Briefing on Litigation Status
(b) Certificate of Need -Gretna
(c) Committee Appointments from Ms. Bowman, Mr. Barksdale, Mr. Hagerman and Mr.
Barber -Beautification Committee
(d) Hiring Freeze - Mr. Ecker
Mr. Snead's motion was unanimously approved by the Board.
Hearing of the Citizens
Merle Rutledge of the Banister District made comments concerning the mining of
uranium and wanting the Board to look out for the citizens' interests on this matter, urged the
Board to be a bi-partisan board and not a party board; and asked the Board to be true to their
position in protecting those they serve.
This concluded the Hearing of the Citizens:
Consent Agenda
P28
Adjourned Meeting
February 21, 2012
(a) Proclamation -Virginia Agricultural Week/Virginia Agriculture Literacy Week -
Mazch 4-10, 20l 2
(b) Region One- Mazch payment
Motion was made by Mr. Snead, seconded by Mr. Ecker, to approve the Consent Agenda
items, which was unanimously approved by the Board.
PITTSYLVANIA CDUNTYBOARD OF SUPERVISORS
PROCLAMATION
NATIONAL AGRICULTURE WEEK /NATIONAL AGRICULTURE LITERACY WEEK
March 4~"-10th, 2012
"FROM OUR FIF,LUS...TO YOU"
WHEREAS, agricultural development in Pittsylvania County is one of the major
economic resources of the County and ranks in the top 10 of Agribusiness Counties in the
Commonwealth; and
WHEREAS, The Virginia Department of Agriculture and Consumer Services suggests
this a perfect opportunity to give credit to the farmers of our state and county; and
WHEREAS, Agriculture Week is an important celebration in Virginia because
agriculture is the Commonwealth's largest industry that contributes $55 billion to the state's
economy each year, and over $62 million in agriculture receipts based on crops and livestock in
Pittsylvania County; and
WHEREAS, agriculture in the Commonwealth is a diversified industry with products
encompassing livestock, field crops, fruits, vegetables, poultry, dairy, aquaculture, vineyazds,
and more; and the mild climate and rich soil of Virginia provide an environment in which are
crops harvested nearly yeaz-around; and
WHEREAS, every Virginian should understand how food, fiber and renewable resource
products aze produced and should value the essential role of agriculture in maintaining a strong
economy, and appreciate the role Virginia agriculture plays in providing safe, abundant, and
affordable products; and
WHEREAS, because only two percent of the population is engaged in production
agriculture, basic knowledge about and experience with the industry is on the decline, the
Agriculture in the Classroom Foundation is sponsoring Agriculture Literacy Week to increase
knowledge about agriculture with reading programs to children in kindergarten through Grade 2;
then
BE IT HEREBY PROCLAIMED by the Pittsylvania County Board of Supervisors that
the week of March 4th through March 10th, 2012 be proclaimed "National Agriculture Week-
National Agriculture Literacy Week" in Pittsylvania County and all citizens of Pittsylvania
County aze encouraged to thank a farmer for the products they provide which enrich our daily
lives and urges parents, grandparents, and educators to inform young children on the importance
of local agriculture and how it enriches all of our lives.
Public Hearings
Rezoning Cases
Case 1: Gary N. Duren & Andrea H. Duren -Westover District - R-12-005
P29
Adjourned Meeting
February 21, 2012
Mr. Barber opened the public hearing at 7:17pm. Mr. Shelton explained that Gary and Andrea
Duren had petitioned to rezone a portion of 21.37 acres from A-1, Agricultural District to R-1,
Residential Suburban Subdivision District (to be combined with GPIN # 1388-55-5614 zoned R-
1).The portion to be rezoned is 0.474 acre (per plat), Iocated on State Road 873/River Ridge
Road, in the Westover Election District. The Planning Commission, with no opposition,
recommended granting the petitioners' request. Gary Duren was there to represent the petition.
No one signed up to speak and Mr. Barber closed the public hearing at 7:18pm. Motion was
made by Mr. Harville, seconded by Mr. Snead, to approve rezoning Case R-12-005 from A-1 to
R-l. The following Roll Call Vote was recorded: Ms. Bowman-Yes; Mr. Ecker-Yes; Mr.
Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; and Mr. Bazber-Yes. Mr.
Harville's motion to approve rezoning Case R-12-005 from A-1 to R-l was unanimously
approved by the Board.
Case 2: Withdrawn - R-12-006
Case 3: Climax Community Center, LLC -Callands-Gretna District - R-12-007
Mr. Barber opened the public hearing at 7:20pm. Mr. Shelton explained that Climax Community
Center, LLC, had petitioned to rezone 0.87 acre, located on State Road 799/Climax Road in the
Callands-Gretna Election District from R-1, Residential Suburban Subdivision District to B-2,
Business District, General (for future commercial development). The Planning Commission, with
no opposition, recommended granting the petitioner's request. Walter Crider was there to
represent the petition. No one signed up to speak and Mr. Barber closed the public hearing at
7:21 pm. Motion was made by Mr. Hagerman, seconded by Mr. Harville, to approve rezoning
Case R-12-007 from R-1 to B-2. The following Roll Call Vote was recorded: Mr. Ecker-Yes;
Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes;
and Mr. Barber-Yes. Mr. Hagerman's motion to approve rezoning Case R-12-007 from R-1 to
B-2 was unanimously approved by the Board.
This concluded the Rezoning Cases.
Unfinished Business
At the February 6, 2012 meeting of the Boazd, a motion was made by Mr. Harville,
seconded by Mr. Snead, to appropriate an additional $7,400.00 to the Animal Control Budget
(100-4-035100-5850) in order to finish out annual payments to the Danville Humane Society for
cats picked up in the County by Animal Control that in turn are taken to the Danville Humane
Society. This motion required a 10-Day Layover that had now been met. The following Roll
Call Vote was recorded: Mr. Ecker-No; Mr. Hazville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes;
Mr. Hagerman-Yes; Ms. Bowman-Yes; and Mr. Barber-Yes. Mr. Harville's motion passed by a
6-l majority vote with Mr. Ecker in opposition. Mr. Steeper was directed by the Chairman to set
up an Animal Pound Committee meeting for the discussion of how to alleviate the cat problem in
the County and discussion of improvements to the County's animal facility.
At the February 6, 2012 meeting of the Board, a motion was made by Ms. Bowman,
seconded by Mr. Bazksdale, for an appropriation of $1,400,000 to the School Fund (Fund 205) to
cover CSA expenditures that had been upfronted by the Schools. This motion required a 10-Day
Layover that had now been met. The following Roll Call Vote was recorded: Mr. Harville-Yes;
Mr. Snead-Yes; Mr. Bazksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-Yes; and
Mr. Barber-Yes. Ms. Bowman's motion was unanimously approved by the Board. After discuss
between the Board, Mr. Sleeper was directed to draft a resolution of dissolution to segregate the
County from the Ciry of Danville in the regional Community Policy and Management Board.
Mr. Ecker and Mr. Harville also stated that they would to see a report on how many children aze
P30
Adjourned Meeting
February 21, 2012
being served, how many requests for reimbursements from the schools are submitted to the
County and how many has the County denied paying.
At the February 6, 2012 meeting of the Board, motion was made by Mr. Ecker, seconded
by Mr. Snead, for the reappropriation of funds as follows: $18.24 to Board of Supervisors-
Telephone (100-4-011010-5230), $295.00 to Boazd of Supervisors-Training (100-4-011010-
5540), $60.00 to Sheriff-Parts (100-4-03]200-6030), $1,000.00 to Sheriff-Canine Program (100-
4-031200-6045}, $85.64 to Jail-Professional Services (100-4-033100-3110), $202.68 Extradition
(100-4-033100-5550), $20.00 to VFD- Fuels (100-4-032200-6008), $35.00 to Animal Control-
Donations (100-4-035100-5883), $260.00 to Library-Postage, $2,460.65 to Library-Computer
Supplies (100-4-073100-6021), $7,324.11 to WIA-Rent (251-4-353160-5420). `this motion
required a 10-Day Layover that had now been met. The following Roll Call Vote was recorded:
Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-Yes; Mr.
Harville-Yes; and Mr. Barber-Yes. Mr. Ecker's motion was unanimously approved by the
Board.
New Business
Ann Stratton, Executive Director, and Russell Carter, Public Engagement Coordinator,
for Smart Beginnings, gave a presentation on the importance of early kindergarten registration
and covered upcoming County events coordinated with "Countdown to Kindergarten" on March
16, 2012, and asked the Board of Supervisors for their consideration in approving the
proclamation declaring March as School Readiness Month in Pittsylvania County. Ms. Stratton
and Mr. Carter also gave out T-Shirts to the Board. Motion was made by Mr. Harville, seconded
by Ms. Bowman, to approve the proclamation declaring March as School Readiness Month in
Pittsylvania County, which was unanimously approved by the Board.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
PROCLAMATION
SCHOOL READINESS MONTH
MARCH 2012
Whereas, on average, one in seven children in Pittsylvania County, Virginia will enter
kindergarten without the basic skills needed to succeed in school; and
Whereas, early childhood represents a once in a lifetime opportunity to positively impact
our children and our communities and the frrst frve years of life create the physical, cognitive,
social and emotional foundation for school readiness; and
Whereas, children who have a variety of quality early childhood experiences with
parents, caregivers, and teachers begin school healthy and ready programs to learn, and are
able to grow into engaged, educated citizens; and
Whereas, when a parent registers a child early for kindergarten it is s sign that they are
thinking about the exciting and sometimes challenging transition to elementary school; and
Whereas, studies confirm that every $1 invested in early childhood education can yield
returns as high as $16 through higher academic achievement, and lower rates of grade
retention, remedial services, school failure, criminal behavior and welfare dependence; then
P31
Adjourned Meeting
February 21, 2012
Now, Therefore, the Pittsylvania County Board of Supervisors do hereby proclaim
March 2012 as School Readiness Month in Pittsylvania County, Virginia and encourage
parents of kindergarten age children throughout Pittsylvania County to participate in the early
registration for kindergarten event on March 16, 2012 .
Motion came from the Finance Committee to refer a proposed $4 Solid Waste fee to the
Solid Waste Committee for discussion, with the committee to meet on February 29, 2012 at
3:30pm prior to the Work Session of the Board, which was unanimously approved by the Board.
Motion was made by Mr. Harville, seconded by Mr. Snead, to approve Resolution 2012-
02-06 for a Master Equipment Lease, authorizing and approving the execution and delivery of
the Master Equipment Lease Agreement required for the final financing for the $13 million E911
System and Equipment Upgrades project, which was unanimously approved by the Board.
RESOLUTION OF THE BOARD OF SUPERVISORS
OF THE COUNTY OF PITTSYLVANIA, VIRGINIA
AUTHORIZING AND APPROVING THE
EXECUTION AND DELIVERY OF MASTER EQUIPMENT LEASE AGREEMENT
2012-02-06
WHEREAS, the Board of Supervisors of the County of Pittsylvania, Virginia
(the °Board'~, has determined that it is necessary and desirable to finance all or a portion of
emergency 911 communication equipment and facilities (the "Equipment's for the County of
Pittsylvania, Virginia (the "County");
WHEREAS, there has been presented to the Board a plan for the financing of the
Equipment which would not create debt of the County for purposes of the Virginia Constitution;
WHEREAS, the County has decided, pursuant to such financing plan, to enter
snto, execute and deliver a Master Equipment Lease Agreement and a Schedule No. 1 thereunder
for the Equipment (collectively, the "Lease Purchase Agreement"), the payments under which
are subject to appropriation by the Board; and
WHEREAS, the provisions of the Lease Purchase Agreement will be in
conformity with the terms of a proposal (the "Commitment") from Bank of Americo Public
Capital Corp. (the "Bank';
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
tS OF THE COUNTY OF PITTSYLVANIA, VIRGINIA:
1. Authorization of Lease Purchase Agreement and Use of Proceeds. The
County determines that it is advisable to accept the Commitment and execute and deliver the
Lease Purchase Agreement to the Bank. The execution and delivery of the Lease Purchase
Agreement are authorized and approved.
2. Details of Lease Purchase AY, The Lease Purchase Agreement
shall be executed and delivered upon the terms and conditions set forth therein and in the
Commitment and shall be dated the date of its execution and delivery. The interest components
of the rental payments thereunder shall be determined based upon the rate of interest per annum
of 2.50%, and the principal components of the rental payments thereunder shall be determined
based upon a eleven year level principal amortization, with principal payments commencing on
March 15, 2014 and continuing on each March 15 thereafter through March 1 S, 2024. Interest
payments shall be made on each March 15 and September 1 S, commencing on September 15,
2012 and continuing through March 15, 2024. The amount of each principal and interest
component of the rental payments shall be as set forth in the Lease Purchase Agreement. The
proceeds of the Lease Purchase Agreement, which wiH be used to pay the purchase price of the
Equipment, capitalized interest and costs of issuance, shall not exceed 513,600,000. Principal
components of the rental payments under the Lease Purchase Agreement may be prepaid on or
after March 15, 2018 in whole only, without premium or penalty, on any March 1 S or September
1 S, upon thirty (30) days' written notice given by the County to the Bank, together with any
interest due on the outstanding principal components so prepaid plus any accrued fees.
P32
Adjourned Meeting
February 21, 2012
3. Form of Lease Purchase Agreement. The Lease Purchase Agreement is
hereby approved, with such variations, insertions or deletions as may be approved by the
Chairman or the Vice Chairman of the Board or the County Administrator, any of whom may
act. All payments under the Lease Purchase Agreement are subject to appropriation by the
Board, and the Board is not, under any circumstances, obligated to make such appropriations.
4. Execution and Delivery of Lease Purchase A ement. The Chairman and
the Vice Chairman of the Board and the County Administrator, any of whom may act, are each
authorized and directed to execute the Lease Purchase Agreement. The Clerk of the County is
authorized and directed to affix the seal of the County to the executed Lease Purchase
Agreement (if required) and to attest it and then to deliver the Lease Purchase Agreement to the
Bank.
5. Official Action. The Board hereby makes this declaration of official intent
under Treasury Regulations Section 1.150-2 and declares that the County intends to reimburse
itself with the proceeds of the Lease Purchase Agreement for expenditures made on, after or
within 60 days prior to the date hereof with respect to the Equipment, except that expenditures
made more than 60 days prior to the date hereof may be reimbursed as to certain de minimis or
preliminary expenditures described in Treasury Regulations Section 1.150-2(f) and as to other
expenditures permitted under applicable Treasury Regulations.
6. Further Actions. The Chairman and the Vice Chairman of the Board and
the County Administrator, and such officers and agents of the County as may be designated by
any of them, are authorized and directed to take such further actions as they deem necessary
regarding the execution and delivery of the Lease Purchase Agreement and the grant of a
security interest in the Equipment and in any currently existing emergency 911 communications
equipment and facilities owned by the County (the "Old Equipment"), including, without
limitation, the execution and delivery of (i) the exhibits to the Lease Purchase Agreement
including the Acquisition Fund and Account Control Agreement, (ii) an assignment of any
contracts related to the Equipment, (iii) deeds of easement with respect to properties upon which
the Equipment is to be located and the Old Equipment is located and (iv) closing documents and
certificates including a Form 8038-G, aNon-Arbitrage Certificate and a Tax Certificate. All
such actions previously taken by the Chaimnan, the Vice Chairman, the County Administrator or
such officers and agents are hereby approved, ratified and confirmed.
7. Selection of Bond Counsel. The County hereby consents to Troutman
Sanders LLP serving as Bond Counsel to the County in connection with the execution and
delivery of the Lease Purchase Agreement.
8. Essentiality of E~t~rm~ent. The Equipment is hereby declared to be
essential to the efficient operation of the County, and the Hoard anticipates that the Equipment
will continue io be essential to the operation of the County during the term of the Lease Purchase
Agreement. The Board, while recognizing that it is not empowered to make any bindmg
commitment to make appropriations beyond the cun~ent fiscal year, hereby states its intent to
make annual appropriations in future fiscal years in amounts sufficient to make all payments
under the Lease Purchase Agreement and hereby recommends that future Boards do likewise
during the term of the Lease Purchase Agreement.
P33
Adjourned Meeting
February 21, 2012
9. Sstbmission of Anp~oprialion Request. 'i'he County Administrator is
hereby directed to submit for each fiscal year a request to the Board for an appropriation in an
amount equal to the payments becoming due on the Lease Purchase Agreement in the next fiscal
year. Nothing in this Resolution shall obligate the Gourd to make such appropriation or shall
constitute a pledge of the full faith and credit of the County bc;yond the constitutionally permitted
an»ual appropriations.
10. Fees and Costs, All expenses incurred by the Bank, the County and legal
counsel in connection with the execution and delivery of the !.ease I~urchase Agreement shall be
paid by the County, regardless of whether the Lease Furthest Agreerraent is executed and
delivered.
11. Limitation of Liability of Officials of the County. No covenant, condition,
agreement or obligation contained herein shall be deemed to be a covenant, condition, agreement
or obligation of an officer, employee or agent of the County in his or her individual capacity, and
no officer of the County executing the Lease Purchase Agreement shall be liable personally on
the Lease Pttrvhasc Agreement or be subject to any personal liability or accountability by reason
of the execution and delivery thereof No officer, employee or agent of the County shall incur
any personal liability with respect to any other action taken by him or her pursuant to this
Resolution, provided he or she acts in good faith.
12. Contract with Bank. 7'he provisions of this Resolution shall constitute a
contract between the Cotutty and the Bank for so long as the Lease Purchase Agreement is
outstanding. This Resolution may not be amended by the County in any manner without the
consent of the Bank, except to cure any defect, error, omission or ambiguity herein.
13. EfYectivc Date. This Resolution shall take effect immediately.
CERTIFICATE
"I'he undersigned Clerk of the Board of Supervisors of the County of Pittsylvania, Virginia, does
hereby certify that the foregoing constitutes a tare and correct exlru:t from the minutes of a
mooting of the Board held on Febnrary 21, 2012, and of the whole thereof so far as applicable to the
matters referred to In such extract. I hereby further certify that strch mooting was a regularly
scheduled mooting and that, during the consideration of the foregoing Resolution, a quorum was
present. The vote oFthc members of the Board upon the foregoing Resolartion was ns follows:
I
Tim R. Barber
Present/Absent
Tits
YES
Tes
YES
Tas
TEs
Vote
James Snead
Jerry A. FIagerman
Coy E. Harville
Marshall A. F,cker
Jessie L. Barksdale
Brenda H. Bowman
AY$
ATE
wTE
AYE
WITNE.9S MV HAND and the seal ot'the County f' Pittaytvanira, Virginia, this ~ day
of Febrarary, 2012.
Clerk, Bostrd of upa:rv rs of the C ty of
Pittsylvania, Virginia
P34
Adjourned Meeting
February 21, 2012
Motion was made by Mr. Snead, seconded by Mr. Harville, to approve Resolution 2012-
02-07, that would authorize and approve the execution and delivery of the Management Contract
required for the final financing for the $13 million E911 System and Equipment Upgrades
project, which was unanimously approved by the Board.
RESOLUTION OF THE BOARD OF SUPERVISORS
OF THE COUNTY OF PITTSYLVANIA, VIRGINIA
AUTHORIZING AND APPROVING THE
EXECUTION AND DELIVERY OF A MANAGEMENT CONTRACT
2012-02-07
WHEREAS, the Board of Supervisors of the County of Pittsylvania, Virginia
(the "Board"), has determined that it is necessary and desirable to finance all or a portion of
emergency 9l 1 communication equipment and facilities (the "E-9l 1 System") for the County of
Pittsylvania, Virginia (the "County");
WHEREAS, volunteer fire departments, rescue squads and a specialized life
saving and search and rescue crew that are members (the "Members") of the Pittsylvania County
Fire & Rescue Association (the "Association's will use some of the equipment comprising the E-
911 System (the "Member Equipment's in providing firefighting, rescue and emergency services
to residents of the County; and
WHEREAS, the management of the E-91 l System by the Members and their use
of the Member Equipment are set forth in a Management Contract, dated as of February _, 2012
(the "Management Contract', between the County and the Association, a copy of which has
been submitted to the Board at this meeting;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
ItS OF THE COUNTY OF PITTSYLVANIA, VIRGINIA:
1. Form of Management Contract. The Management Contract is hereby
approved in the form submitted to this meeting, with such variations, insertions or deletions as
may be approved by the Chairman or the Vice Chairman of the Board or the County
Administrator, any of whom may act.
2. Execution and Delivery of Management Contract. The Chairman and the
Vice Chairman of the Board and the County Administrator, any of whom may act, are each
authorized and directed to execute the Management Contract.
3. Further Actions. The Chairman and the Vice Chairman of the Board and
the County Administrator, and such officers and agents of the County as may be designated by
any of them, aze each authorized and directed to take such further actions as they deem necessary
regarding the execution and delivery of the Management Contract. All such actions previously
taken by the Chairman, the Vice Chairman, the County Administrator or such officers and agents
aze hereby approved, ratified and confirmed.
4. Limitation of Liability of Officials of the County. No covenant, condition,
agreement or obligation contained herein shall be deemed to be a covenant, condition, agreement
or obligation of an officer, employee or agent of the County in his or her individual capacity, and
no officer of the County executing the Management Contract shall be liable personally on the
Management Contract or be subject to any personal liability or accountability by reason of the
execution and delivery thereof. No officer, employee or agent of the County shall incur any
personal liability with respect to any other action taken by him or her pursuant to this Resolution,
provided he or she acts in good faith.
S. Effective Date. This Resolution shall take effect immediately.
P35
Adjourned Meeting
February 21, 20 12
The undersigned Clerk of the Board of Supervisors of the County of Pittsylvania, Virginia, does
hereby certify that the foregoing constitutes a troe and correct extract from the minutes of a
meeting of the Board held on February 2l, 2012, and of the whole thereof so far as applicable to the
matters referred to in such extract. 1 hereby further certify that such meeting was a regularly
scheduled meeting and that, during the consideration of the foregoing Resolution, a quonun was
present. The vote of the members of the Board upon the foregoing Resolution was as follows:
Member PresenUAbsent Vote
Tim R. Barber YES AYH
]ames Snead YES AYH
Jeny A. Hagerman YES A~
Coy E. Harville Y~,,c ATE
Marshall A. Esker
YES AYa
Jessie L. Barksdale
YTS ATH
Brenda H. Bowman Yp,S AYE
WITNESS MY HAND and the seal of the Counry~Pittsylvania, Virginia, this ~[ day
of February, 2012.
Clerk, Board c
Pittsylvania,
Mr. Esker asked that in the future he would like to see something on all the contracts that stated
they had been approved to form by the County Attorney. The Chairman directed the County
Administrator and the County Attorney to see that as well.
Motion was made by Mr. Harville, seconded by Mr. Esker, to award a contract for Phase
II Cell B construction at the Pittsylvania County Landfill to Haymes Brothers, Inc. as the lowest
responsive responsible bidder in the amount of $1,925,708.30, and authorize the County
Administrator to execute all necessary documentation after final review by Legal Counsel, which
was unanimously approved by the Board.
Motion was made by Mr. Esker, seconded by Ms. Bowman, to approved a contract for
Quality Assurance Quality Control (QAQC) services with Draper Aden Associates in the amount
of $99,165 and authorize the County Administrator to execute all necessary documentation upon
final review by Legal Counsel, which was unanimously approved by the Board.
P36
Adjourned Meeting
February 21, 2012
Motion was made by Mr. Ecker, seconded by Mr. Snead, to award the contract for Hurt-
Klopmman Waterline Extension to Crews Construction Company as the lowest responsive
responsible bidder in the amount of $218,789.11, and authorize the County Administrator to
execute all necessary documentation upon final review by Legal Counsel, which was
unanimously approved by the Board.
Motion was made by Ms. Bowman, seconded by Mr. Hagerman, to approve a request by
Gracie Mays to use the Fallen Officer Memorial for a candlelight service on May 17, 2012,
which was unanimously approved by the Board.
Motion was made by Mr. Ecker, seconded by Mr. Harville, to appropriate $10,000 to the
Rescue Billing Enterprise Fund for management fees and postage. This motion required a ] 0-
Day Layover.
Motion was made by Mr. Snead, seconded by Ms. Bowman, to appropriate a $10,000
grant received by the County to the Community Foundation-Fire Grant under a Capital Outlay-
Equipment line item (250-4-094209-8102. The following Roll Call Vote was recorded: Mr.
Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-Yes; Mr. Harville-Yes; Mr.
Snead-Yes; and Mr. Barber-Yes. Mr. Snead's motion was unanimously approved by the Board.
Motion was made by Mr. Harville, seconded by Mr. Snead, to transfer the total fund
amount from the Ferry Road Waterline Project over to the Orphanage Road-Jefferson Road
Waterline Project. Mr. Gary Ryan and Mr. Calvin Holley that live on Orphanage Road, supports
this waterline project because their well water tastes so bad they have been buying drinking
water for consumption and cooking for yeazs. The Board unanimously approved this transfer of
funds from Ferry Road Waterline Project over to the Orphanage Road-Jefferson Road Waterline
Project.
Aaaointments
Mr. Bazber stated that he, as the Chief Elected Official, would represent Pittsylvania
County on the Local Elected Official consortium.
The following people were nominated by the respective District Supervisors to the
Pittsylvania County Beautification Committee:
Grady Carrigan -Westover District
Mary Ellen Forrest -Staunton River District
Bobby Jones, Jr. -Chatham-Blairs District
Mollie Holmes -Banister District
Megan Evans - Tunstall District
Marissa Doss - Callands-Gretna District
Motion was made by Mr. Harville, seconded by Ms. Bowman, to approve the nominations,
which was unanimously approved by the Board. The Dan River District representative would be
appointed at the March 5, 2012 meeting. Members would be contacted and told to come to the
March 5, 2012 meeting to meet the Board and then discuss with each other a date to be set for
holding their first committee meeting.
Motion was made by Mr. Harville, seconded by Mr. Snead, to approve the re-
appointment of Mr. David Weatherford as the Westover District representative on the
Pittsylvania County Planning Commission, with a new term seat of March 24, 2012 -March 23,
2016, which was unanimously approved by the Board.
P37
Adjourned Meeting
February 21, 2412
To Be Added
Mr. Hagerman made a motion, seconded by Mr. Harville, to rescind Resolution 2012-02-
05 -Certificate of Need, which was unanimously approved by the Board. Mr. Hagerman felt
that after investigation into the issue further, and meeting with both Danville Regional and
Centra, that the resolution for a Certificate of Need in the Gretna community needed to not be
confined to a specific health group since there seemed to be interest by other parties in
developing a care center in the Gretna area.
Motion was made by Mr. Ecker, seconded by Mr. Hagerman, to permanently lift the
hiring freeze and allow the County Administrator to hire employees at his discretion for the
replacement of essential employee positions as the need arises, which was approved by a 5-2
majority vote of the Board, with Mr. Harville and Mr. Barber opposing.
Motion was made by Mr. Ecker, seconded by Ms. Bowman, to provide proposed budgets
on email and review on laptops the Board of Supervisor, and after a final budget has been
adopted by the Board, a hard copy will be made for libraries and the Board members. Mr.
Barber stated that a board member could still request a hard copy. The Board then passed Mr.
Ecker's motion by a majority vote of 5-2, with Mr. Barber and Mr. Harville opposing. Both Mr.
Barber and Mr. Harville stated they wanted a hard copy.
Board Announcements
Mr. Ecker reminded everyone there would be a Solid Waste Committee meeting at
3:34pm on Wednesday, February 29, 2012 in Room 203 at the Institute of Advanced Learning
and Research.
Ms. Bowman stated on March 5, 2012 at 4: I Spm there would be a Legislative Committee
in Conference Room 2 of the Captain Martin Building.
Mr. Harville said he has passed a report out to each Board member from Chad Fox, of the
U. S. Dept. of Agriculture, Animal & Plant Health Inspection Service, and Wildlife Services,
concerning funding that appeared to be coming forth to keep the Coyote Control program in
place.
Reports by County Administrator
Mr. Sleeper gave a briefing on the Swedwood rail costs. Mr. Ecker wanted to make a
motion to rescind the motion to begin the monthly repayments of $18,750 to the Department of
Rail & Public Services. Mr. Harville asked Legal Counsel if that was possible. Mr. Hunt stated
that he had thoroughly reviewed all the documents concerning this issue and there did not appear
to be any clause holding Swedwood a responsible party to the repayment if they did not use the
rail cars.
Mr. Sleeper provided the Board with the annual Animal Control report.
Closed Meeting
Motion was made by Mr. Snead, seconded by Mr. Harville, to enter into Closed Meeting
for the following:
(a) Closed Session
Closed Meeting: Discussion of performance and salaries of employees of any
public body; and evaluation of performance of departments where such evaluation will
necessarily involve discussion of the performance of specific individuals.
Authority: § 2.2-3711(A) (1) Code of Virginia, 1950, as amended
Subject: County Administration
Purpose: Discussion of performance and salaries of employees of any public body
P38
Adjourned Meeting
February 21, 2012
Upon a motion of Mr. Harville, seconded by Mr. Snead, the Boazd re-entered to Open
Session, which was unanimously approved by the Board.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CERTIFY CLOSED MEETING
BE IT RESOLVED that at the Adjourned Meeting of the Pittsylvania County Boazd of
Supervisors on Februazy 21, 2012, the Board hereby certifies by a recorded vote that to the best
of each board member's knowledge only public business matters lawfully exempted from the
open meeting requirements of the Virginia Freedom of Information Act and identified in the
motion authorizing the closed meeting were heard, discussed or considered in the closed
meeting. If any member believes that there was a departure from the requirements of the Code,
he shall so state prior to the vote indicating the substance of the departure. The statement shall
be recorded in the minutes of the Board.
Vote
Coy E. Harville Yes
Marshall A. Ecker Yes
Brenda H. Bowman Yes
James H. Snead Yes
Jessie L. Barksdale Yes
Jerry A. Hager7rtan Yes
Tim R. Barber Yes
The Board re-convened to Open Session at 9:45pm.
Reports by the County Administrator
Mr. Sleeper reminded everyone of the Boazd of Supervisors Work Session scheduled for
4:OOpm and the Joint Meeting of the Board of Supervisors and the Danville City Council at
6:OOpm to be held at the Institute for Advanced Learning and Research.
Adiournment
Motion to adjourn was made by Mr. Harville, seconded by Mr. Snead. The Board
adjourned at 8:45pm with the intent of reconvening in the County Administrator's office for a
Closed Session conference call. Mr. Harville's motion was unanimously approved by the Board.
Closed Session
Motion was made by Harville ,seconded by Ms. Bowman, to re-open the meeting to a
Closed Session for: Consultation with Legal Counsel and Briefings by Staff Members or
Consultants pertaining to actual or probable litigation, where such consultations or briefings in
open meeting would adversely affect the negotiating or litigation posture of the Public Body;
and consultation with Legal Counsel employed or retained by a Public Body regarding specific
legal matters requiring provision of legal advice to such counsel.
Authority: §2.2-3711(A)(7), Code of Virginia, 1950, as amended
Subject Matter: Jane Doe vs. Pittsylvania County
Purpose: Briefing on Litigation Status
Closed Meeting began 8:SOpm
Motion was made by Harville, seconded by Mr. Snead , to re-enter into Open Meeting,
which was unanimously approved by the Board.
P39
Adjourned Meeting
February 21, 2Q12
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CERTIFY CLOSED MEETING
BE IT RESOLVED that at the Adjourned Meeting of the Pittsylvania County Board of
Supervisors on February 21, 2012, the Board hereby certifies by a recorded vote that to the best
of each board member's knowledge only public business matters lawfully exempted from the
open meeting requirements of the Virginia Freedom of Information Act and identified in the
motion authorizing the closed meeting were heard, discussed or considered in the closed
meeting. If any member believes that there was a departure from the requirements of the Code,
he shall so state prior to the vote indicating the substance of the departure. The statement shall
be recorded in the minutes of the Board.
Vote
Coy E. Harville Yes
Marshall A. Ecker Yes
Brenda H. Bowman Yes
James H. Snead Yes
Jessie L. Barksdale Yes
Jerry A. Hagerman Yes
Tim R. Barber Yes
The Board re-convened to Open Session at 9:20pm.
Motion to adjourn was made by Harville, seconded by Snead, which was unanimously
approved by the Board. the meeting adjourned at 9:22pm.
P40
Work Session
February 29, 2012
Pittsylvania County Board of Supervisors
Wednesday, February 29, 2012
Work Session
VIRGINIA: A Work Session of the Pittsylvania County Board of Supervisors was held
on Wednesday, February 29, 2012 in Conference Room 203 at the Institute for Advanced
Learning and Research located at 150 Slayton Avenue, Danville, Virginia. James H. Snead, Vice-
Chairman, called the Board of Supervisors meeting to order at 2:03 p.m. The following members
were present:
Jessie L. Barksdale
Marshall A. Ecker
Jerry A. Hagerman
Brenda H. Bowman
Banister District
Staunton River District
Callands-Gretna District
Chatham-Blairs District
Mr. William D. Sleeper, County Administrator, Mr. J. Vaden Hunt, County Attorney, and
Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present.
Mr. Barber and Mr. Harville were absent
Motion was made by Mr. Ecker, seconded by Mr. Barksdale to approve the agenda, which
was unanimously approved by the Board.
Closed Session
Motion was made by Mr. Ecker, seconded by Ms. Bowman, to enter into Closed Meeting
with the purpose of:
Discussion of performance and salaries of employees of any public body; and
evaluation of performance of departments where such evaluation will necessarily involve
discussion of the performance of specific individuals.
Authority: § 2.2-3711(A) (1) Code of Virginia, 1950, as amended
Subject: County Administration
Purpose: Performance evaluation
Mr. Ecker's motion was unanimously approved by the Board present and Closed Session
began at 2:08pm.
It was noted that Mr. Harville arrived for the meeting at 2:15pm.
Motion was made by Mr. Harville, seconded by Ms. Bowman, to re-enter Open Meeting,
which was unanimously approved by the Board.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CERTIFY CLOSED MEETING
BE IT RESOLVED that at the Adjourned Meeting of the Pittsylvania County Board of
Supervisors on February 29, 2012 the Board hereby certifies by a recorded vote that to the best of
each board member's knowledge only public business matters lawfully exempted from the open
meeting requirements of the Virginia Freedom of Information Act and identified in the motion
authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any
member believes that there was a departure from the requirements of the Code, he shall so state
prior to the vote indicating the substance of the departure. The statement shall be recorded in the
minutes of the Board.
P41
Work Session
February 29, 2012
Vote
Coy E. Harville Yes
Marshall A. Ecker Yes
Brenda H. Bowman Yes
James H. Snead Yes
Jessie L. Barksdale Yes
Jerry A. Hagerman Yes
Tim R. Barber Absent
The Board re-convened to Open Session at 3:OOpm
Adjournment
Motion was made by Mr. Harville, seconded by Mr. Barksdale, to adjourn the meeting,
which was unanimously approved by the Board with exception of Mr. Barber who was absent.
The meeting adjourned at 3:02pm.
P42
Work Session
February 29, 2012
Pittsylvania County Board of Supervisors
Wednesday, February 29, 2012
Work Session
VIRGINIA: A Work Session of the Pittsylvania County Board of Supervisors was held
on Wednesday, February 29, 2012 in Conference Room 203 at the Institute for Advanced
Learning and Research located at 150 Slayton Avenue, Danville, Virginia. Tim R. Barber,
Chairman, called the Board of Supervisors meeting to order at 4:39 p.m. The following members
were present:
Jessie L. Barksdale
Marshall A. Ecker
Jerry A. Hagerman
Brenda H. Bowman
James H. Snead
Coy E. Harville
Banister District
Staunton River District
Callands-Gretna District
Chatham-Blairs District
Dan River District
Westover District
Mr. William D. Sleeper, County Administrator, Mr. J. Vaden Hunt, County Attorney, Kim
Van Der Hyde, Director of Finance, Otis Hawker, Assistant County Administrator of Operations
and Facilities, Greg Sides, Assistant County Administrator of Planning and Development, Mike
Taylor, Sheriff, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present.
Motion was made by Mr. Snead, seconded by Mr. Barksdale to approve the agenda, which
was unanimously approved by the Board.
New Business
Mr. Sleeper provided the Board with information concerning a proposed increase of $1.50
on Personal Property tax, stating that since the Board was $Smillion out in being able to balance
the budget, and the Board had indicated they wanted to see something besides an increase to real
estate looked at, that he and the Finance Director has compiled information as directed from the
Chairman of the Finance Committee, Mr. Snead, on how imposing a $1.50 increase to Personal
Property would affect the budget. Mr. Sleeper stated that for every $1 increase to personal
property, it would generate $1 million dollars in revenue for the County. He noted to the Board
that personal property tax included not only cars and trucks, but motor homes and small
businesses as well. After much discussion of the Board, a motion was made by Mr. Ecker,
seconded by Mr. Hagerman, to continue to work with a budget that included a proposed $1.50
Personal Property Tax increase, which was approved by a 5-2 majority vote of the Board with Mr.
Barber and Ms. Bowman.
Motion was made by Mr. Ecker, seconded by Mr. Harville, to not calculate a proposed $4
Solid Waste fee into the budget process at this time, which was approved by a 5-2 majority vote
of the Board with Mr. Snead and Mr. Barksdale in opposition.
Mr. Barber directed that discussion of the possibilities of combining the County's and
School System's Central Purchasing Departments to the School Liaison Committee.
Closed Session
Motion was made by Mr. Snead, seconded by Harville, to enter into Closed Meeting with
the purpose of:
P43
Work Session
February 29, 2012
Discussion of performance and salaries of employees of any public body; and
evaluation of performance of departments where such evaluation will necessazily involve
discussion of the performance of specific individuals.
Authority: § 2.2-3711(A) (1) Code of Virginia, 1950, as amended
Subject: County Administration
Purpose: Performance evaluation
Mr. Snead's motion was unanimously approved by the Board present and Closed Session
began at 5:36pm.
Motion was made by Mr. Snead, seconded by Mr. Barksdale, to re-enter Closed Session,
which was unanimously approved by the Board.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CERTIFY CLOSED MEETING
BE IT RESOLVED that at the Adjourned Meeting of the Pittsylvania County Board of
Supervisors on February 29, 2012 the Board hereby certifies by a recorded vote that to the best of
each board member's knowledge only public business matters lawfully exempted from the open
meeting requirements of the Virginia Freedom of Information Act and identified in the motion
authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any
member believes that there was a departure from the requirements of the Code, he shall so state
prior to the vote indicating the substance of the departure. The statement shall be recorded in the
minutes of the Board.
Vote
Coy E. Harville Yes
Mazshall A. Ecker Yes
Brenda H. Bowman Yes
James H. Snead Yes
Jessie L. Barksdale Yes
Jerry A. Hagerman Yes
Tim R. Barber Yes
The Boazd re-convened to Open Session at b:02pm
Motion was made by Ms. Bowman, seconded by Mr. Ecker, to approve Mr.
Sleeper's contract as was, with the extension of its end date to June 30, 2013, which was
unanimously approved by the Board.
Adjournment
Motion was made by Mr. Ecker, seconded by Mr. Snead, to adjourn the meeting, which
was unanimously approved by the Baazd absent. The meeting adjourned at 6:OSpm.
P44
Joint Meeting
February 29, 2012
Pittsylvania County Board of Supervisors
And
Danville City Council
Wednesday February 29, 2012
Joint Meeting
VIRGINIA: A Joint Meeting of the Pittsylvania County Board of Supervisors and the
Danville City Council was held on Wednesday February 29, 2012 in the Conference Center of the
Institute for Advanced Learning and Research in Danville, Virginia. Tim R. Barber, Chairman,
called the Board of Supervisor meeting to order at 6:05 p.m. The following members were
present:
James H. Snead
Jessie L. Barksdale
Marshall A. Ecker
Dan River District
Banister District
Staunton River District
Coy E. Harville Westover District
Brenda H. Bowman Chatham-Blairs District
Jerry A. Hagerman Callands-Gretna District
Motion was made by Mr. Harville, seconded by Mr. Snead, to approve the agenda.
Mr. William D. Sleeper, County Administrator, Mr. Otis S. Hawker, Assistant County
Administrator, Mr. Greg L. Sides, Assistant County Administrator, Mr. J. Vaden Hunt, County
Attorney, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present.
Mayor Sherman Saunders called the Danville City Council to order at b:00pm. The
following Council Members were present:
Vice Mayor T. David Luther, present
Reverend L.G. "Larry" Campbell, present
John B. Gilstrap, present
Alonzo L. Jones, present
Gary P. Miller, present
Albert K. "Buddy" Rawley, Jr., present
Fred O. Shanks, III, present
Adam J. Tomer, absent
Motion was made by Mr. Jones seconded by Mr. Campbell, to approve the agenda, which
was unanimously approved by City Council.
Mr. Greg Sides, Assistant County Administrator, and Mr. Shawn Hardin, Project Manager
from Dewberry of Danville, briefed everyone on updates with the Berry Hill Mega Park..
Motion was made by Mr. Harville, seconded by Mr. Snead, to adjourn the meeting, which
was unanimously approved by the Board.
Motion was made by Mr. Rawley, seconded by Mr. Shanks, to adjourn the meeting, which
was unanimously approved by City Council.
The meeting adjourned 7:17pm.
P45
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
03-OS-2012
ITEM NUMBER:
5(c)
Resolution -Virginia Department of Transportation
for Ripley Estates Subdivision Section I
ACTION:
INFORMATION:
SUBJECT/PROPOSAL/REOUEST:
Approval of Secondary Roads for Ripley Estates
Subdivision
CONSENT AGENDA:
ACTION:
Yes
INFORMATION:
STAFF CONTACT(S):
William D. Sleeper
ATTACHMENTS:
Yes
BACKGROUND:
Virginia Department of Transportation has to review and approve additions to the secondary system for the
Virginia Department of Transportation and recommend to the Board of Supervisors the required resolution for
taking those roads into the State Maintenance System.
DISCUSSION:
Attached hereto, you will find Resolution #2012-03-01. This is a resolution approving Form AM-4.3 to fully
incorporate Ripley Lane, State Route 1291; Ripley Place, State Route 1292; and Ripley Court, State Route
1293 into the Virginia Department of Transportation Secondary Road System for Maintenance.
RECOMMENDATION:
Staff recommends the Board of Supervisors approve the required resolution to incorporate Ripley Lane, Ripley
Place and Ripley Court off of U.S. Route 41, Franklin Turnpike in the Ripley Estates Subdivision Section I and
authorize the County Administrator to sign all necessary documentation.
P46
The Board of Supervisors of Pittsylvania County, in the regular meeting on the 5th day of March,
2012, adopted the following:
RESOLUTION
2012-03-01
WHEREAS, the street(s) described on the attached Additions Form AM-4.3, fully incorporated
herein by reference, are shown on plats recorded in the Clerk's Office of the Circuit Court of
Pittsylvania County, and
WHEREAS, the representative for the Virginia Department of Transportation has advised this
Board that the street(s) meet the requirements established by the Virginia Department of
Transportation's Subdivision Street. Requirements, and
Transportation to add the street(s) described on the attached Additions Form AM-4.3 to the
secondary system of state highways, pursuant to §33.1-229, Code of Virginia, and the
Department's Subdivision Street Requirements, after receiving a copy of this resolution and all
outstanding fees and documents required of the developer, whichever occurs last in time.
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of--way, as
described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the
Resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By:
Seconded By:
Yeas:
Nays:
A Copy Testee:
Signed:
Printed Name:
Title:
P47
_ _ _ _ _ _ _ _ In the County of Pittsylvania _ _ _ _ _
By resolution of the governing body adopted March 5, 2012
Thc>.following VDOT Form AM-4.3 is hereby attached and incorporated as part of the governing body's resolutior~t for
changes In the secondar}= system of state highways.
A Copy Tesfee Signed (Couruv Official):
Report of Changes in the Secondary System of State Highways
ProjecUSubdivision Ripley Estates Section 1
Type Change to the Secondary System of State Highways: Addition
The following additions to the Secondary System of State Highways, pursuant to the statutory provision or provisions
cited, are hereby requested: the right of way for which, including additional easements for cuts, fills and drainage, as
required, is hereby guaranteed:
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: §33.1-229
Ripley Lane, State Route Number 1291
Old Route Number: 0
• From: Rte. 1292 -------------------------------------
To: Rte. 1293, a distance of: 0.09 miles.
Recordation Reference: N/A
Right of Way width (feet) = 40 feet
Street Name and/or Route Number
Ripley Lane, State Route Number 1291
Otd Route Number: 0
- - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - -
• From: Rte. 1293
To: T-type turnaround, a distance of: 0.01 miles.
Recordation Reference: NIA
Right of Way width (feet) = 40 feet
Street Name and/or Route Number
• Ripley Place, State Route Number 1292
Old Route Number: 0
- --------------------
----------------------
• From: Rte. 1291
70: Cul-de-sac, a distance of: 0.06 miles.
Recordation Reference: N/A
Right of Way width (feet) = 40 feet
\'DOT Form AM-4.314`2(1 20(171 Maintenance Diois~un
Date of Resolution: March 5, 2012 Page 1 of 2
P48
Street Name andlor Route Nu ber
Ripley Lane, State Route Number 1291
Old Route Number: 0
--------------------------------------------
• From: Route 1065
To: Route 1292, a distance of: 0.07 miles.
Recordation Reference: NIA
Right of Way width (feet) = 40 Feet
Street Name and/or Route Number
Ripley Gourt, State Route Number 1293
Old Route Number: 0
• From: Rte. 1291
To: Cul-de-sac, a distance of: 0.04 miles.
Recordation Reference: N!A
Right of Way width (feet) = 40 feet
VDOT Forth AM•43 (4 ?IL?007) Maintenance Dn ision
Date of Resolution: Page 2 of 2
P49
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PITTSYLVANIA COUNTY
Board of Supervisors
E7tECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
03-OS-201?
ITEM NUMBER:
5(d)
Resolution - No Littering-Straightstone Road
ACTION:
INFORMATION:
SUBJECT/PROPOSAL/REQUEST:
Approval of Resolution
CONSENT AGENDA:
ACTION:
Yes
INFORMATION:
STAFF CONTACT(S):
William D. Sleeper
ATTACHMENTS:
No
BACKGROUND:
The Honorable Marshall Ecker has requested the Board of Supervisors to pass a resolution fora "No Littering" sign
to be placed on Straightstone Road, State Route 761.
Mr. Ecker will explain the area that he wants the "No Littering" signs in. It will be added to the resolution for full
description.
RECOMMENDATION:
Staffrecommends the Board of Supervisors approve the resolution as designated by the Honorable Marshall Ecker,
Staunton River District. Authorize the County Administrator to sign and submit all necessary documentation.
P5D
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
03-OS-2012
1TEM NUMBER:
5(e)
Out of State Travel -Director of Economic
Development
ACTION:
INFORMATION:
SUBJECT/PROPOSAL/REOUEST:
Out of State Travel for marketing and recruitment by
the Director of Economic Development
CONSENT AGENDA:
ACTION:
Yes
INFORMATION:
STAFF CONTACT(S):
William D. Sleeper
Greg Sides
ATTACHMENTS:
No
REVIEWED BY:
BACKGROUND:
The Pittsylvania County Director of Economic Development is responsible for promoting local economic
development through networking, marketing and prospect recruitment activities. These activities often require
out-of--state travel.
DISCUSSION:
The Director of Economic Development would like to attend an Automotive Industry Forum in Atlanta, Georgia on
April 10 - 12, 2012. The proposed travel is funded in the current economic development budget..
RECOMMENDATION:
Staff recommends that Out-of--State Travel by the Director of Economic Development, as specified and described
above, be approved.
P51
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
03-OS-2012
ITEM NUMBER:
5(f)
Out of State Travel -Director of Agricultural
Development
Out of State Travel for Director of Agricultural
Development to Attend Conference in Maryland
STAFF CONTACT(S):
William D. Sleeper
Greg Sides
ACTION:
CONSENT AGENDA:
ACTION:
Yes
ATTACHMENTS:
No
REVIEWED BY:
INFORMATION:
INFORMATION:
The Pittsylvania County Director of Agricultural Development is responsible for promoting local agricultural
development through networking, marketing and prospect recruitment activities. These activities often require
out-of--state travel.
DISCUSSION:
The Director of Agricultural Development would like to attend the Joint V irginia/Maryland Agriculture Marketing
Conference to be held in Frederick, MD on March 29 - 30. This conference will bring together agricultural
development specialists from the two states to share ideas and visit agricultural development projects. Freddie
Wydner, Pittsylvania County's Director of Agricultural Development is active in the Virginia Agricultural
Development Officers (VADO) organization. VADO hosted their Maryland counterparts last year, and this year the
group is meeting in Maryland. The proposed travel is funded in the current Agricultural Development budget.
RECOMMENDATION:
Staffrecommends that Out-of--State Travel by the Director of Agricultural Development, as specified and described
above, be approved.
P52
UNFINISHED
BUSINESS
P53
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA DATE:
AGENDA TITLE: 03-OS-2012
Rescue Billing Appropriation-Motion made by ACTION:
Marshall Ecker and seconded by Coy Harville and Yes
has now met the 10-day layover requirement.
Requires a roll call vote. CONSENT AGENDA:
ACTION:
SUBJECT/PROPOSAL/REQUEST:
Rescue Billing Appropriation I ATTACHMENTS:
No
REVIEWED BY:
STAFF CONTACT(S):
ITEM NUMBER:
6
INFORMATION:
INFORMATION:
DISCUSSION:
The County recently started receiving payments for rescue billing. These payments are currently being
credited to a newly established Rescue Billing Enterprise Fund. Med 3000 requires an administrative fee to
bill for this ambulance service at a rate of 5.9% of the amount received. In addition, the Finance Department
is required to submit documents to Med 3000 to account for the funds that the County receives. Therefore, a
total of $10,000 needs to be appropriated at this time to cover management fees and postage for the
remainder of this fiscal year.
RECOMMENDATION:
Staff recommends that the Board of Supervisors appropriate $10,000 to the Rescue Billing Enterprise Fund
for management fees and postage. MOTION MADE BY MARSHALL ECKER AND SECONDED BY
COY HARVILLE AND HAS NOW MET THE 10-DAY LAYOVER REQUIREMENT. REQUIRES A
ROLL CALL VOTE.
P54
NEW BUSINESS
P55
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SLiMMARY
AGENDA TITLE:
AGENDA DATE:
03-OS-2012
ITEM NUMBER:
7
Cancer Needs Assessment for Danville-Pittsylvania
County Health District
SUBJECT/PROPOSAL/REQUEST:
Presentation -Susan Mathena,
Cancer Needs Assessment Coordinator
STAFF CONTACT(S):
William D. Sleeper
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
REVIEWED BY:
INFORMATION:
INFORMATION:
DISCUSSION:
Susan Mathena, Coordinator for Community Health Education and Cancer Needs Assessment of the Danville-
Pittsylvania Health District will be giving a presentation on cancer assessment in the area.
RECOMMENDATION:
Staff submits this to the Board of Supervisors for review and consideration.
P56
Findings of the Comprehensive Cancer Needs Assessment
Pittsylvania Danville Health DisUict Cancer Needs Assessmeni
Susan Mathena ,Community }lealth Education Coordinator, Cancer Needs Assessment Coordinator
jsmathena~cwcu.edu 434-766-6649
The Virginia Commonwealth University Massey Cancer Center in collaboration with the Virginia
Tobacco Indemnification and Community Revitalization Commission performed a comprehensive
cancer needs assessment of four Health Districts in Virginia. The Pittsylvania Danville Health District was
chosen because of its relatively high cancer burden and its designation as a medically underserved area. The
assessment results will be used to develop strategies appropriate to the culture of our community to improve
cancer outcomes. The full assessment will be available vn the Massey website later this spring
(www. massey. vcu. edun.
The needs assessment looked at cancer burden, medical resources, support resources, and citizen
and physician perspectives. The perspectives were obtained by utilizing information from interviews with
Key Medical Leaders, surveys of Arimary Care Providers, Focus group discussions with the general
population and cancer survivors in the community, and the Centers for Disease Control's Behavioral Risk
Factor Surveillance Survey (BRFSS).
Major Findings of Assessment
Cancer Burden:
The district has a higher incidence rate than the State for Gastrointestinal (colorectal), respiratory
(lung) and gynecological (cervical) cancers. These three cancers are closely related to lifestyle
behaviors (diet/ nutrition, tobacco use/exposure, and exposure to the HPV virus, respectively). "There is
an average of 700 new cases of cancer each year. GI, respiratory, female breast and prostate cancers
make up 68% of those cases.
The mortality rate for cancer is higher in the district than the state. 276 residents die each year from
cancer.
Respiratory (lung) and gastrointestinal (colorectal) cancers have the highest mortality rates.
Cancer Care Resources:
What we have:
Medical facilities: The district has the facilities and the technology to perform procedures for screening,
diagnosis and treatment. All of these are located within city limits which place a transportation burden
on our neighbors in the rural areas of the county.
Support services:
Locally, Danville Cancer Association provides financial assistance to those undergoing cancer
treatment and traveling to and from appointments. It sponsors the area's only cancer support
group- "Coping"; DCA also provides aesthetic and prosthetic aids.
Accessible through a toll free number, American Cancer Society supports locally run programs:
"Reach for Recovery" (breast cancer), "Look Good, Feel Better" and "Road to Recovery".
ACS also provides aesthetic aids through its Martinsville and Campbell County offices.
What we need:
More oncologists-There are only two medical oncologists and one radiation oncologist for an estimated
700 NEW cases per year.
Surgical treatment options: limited by number of surgeons, their expertise due to limited number of
type specific cases, the time it takes to do procedures
P57
• Better utilization of local health department resources: The Virginia Department of Health's EVERY
WOMAN'S LIFE program has a 19% utilization rate for eligible women.
• Program(s) to eliminate barriers to screening and access to services. Financial, cultural, educational,
logistical
Citizen and Community Physician Perspectives:
• Need for more healthcare professionals- Oncologists and Primary Care Physicians
• Systematic continuing education for healthcare providers on Palliative Care, Cancer Survivorship, and
Hospice/End of life issues.
• Resources and programs for public education on health issues, especially cancer risk reduction
• Community based information resources to increase awareness of available cancer resources and
guidance on how to access /pay for care.
"IJI found a lump tomorrow, I do not where to go or who to ask about it."
"I have good insurance, and the bills left after insurance has used up the rainy day funrk Most people in
this area do not have the resources to pay for care. "
Formation of a Patient Navigation Serviceto increase screening rates and patient follow through to
obtain prompt diagnosis and treatment and appropriate follow-up care.
Increase community awareness and availability of clinical trials and research. Several projects from
Massey are in the early planning stages and will require community involvement. These will be
announced at a later date.
o The Day Night study, which has already begun, will be looking at quality of life issues for Stage 1
and 2 survivors of lung, prostate, colorectal and breast cancer. We will need people without
cancer to serve as a comparison group.
As a response to early findings in the Assessment, Massey established the Cancer Resource Center of
Southern Virginia, through funding by the Tobacco Commission. CRC has facilitated and coordinated the
existing cancer resources to bring together cancer related events across the Dan River region. It is
sponsoring a monthly seminar series and a survivorship conference "Connected by Cancer and Beyond"
will be held at The Institute for Advanced Learning and Research on May 5, 2012. Massey also manages the
Health Information Advocacy @ Your Library program (www.healthinformation.vcu.edu/pittsylvania), a
vital health information resource for our district.
We are hoping that individuals, organizations and businesses will be inspired to address the cancer related
needs of the district by developing programs and strategies which will be culturally sensitive and beneficial
to the community. I am available to act as a consultant, a liaison with Massey or in any capacity that I am
needed.
I would appreciate the opportunity to share more of the needs assessment with the community. Please contact
me if you, your organization, business, church, or social group would like to hear more details about the
assessment.
Respectfully,
Susan Mathena
P58
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENllA TITLE:
AGENDA DATE:
03-OS-2012
ITEM NUMBER:
8
Status Report on Comprehensive Services
SUBJECT/PROPOSAL/REOUEST:
ACTION:
Yes
INFORMATION:
Presentation on CSA
CONSENT AGENDA:
ACTION:
STAFF CONTACT(S):
William D. Sleeper
ATTACHMENTS:
Yes
REVIEWED BY:
INFORMATION:
BACKGROUND:
The Honorable Marshall Ecker had asked for information concerning the $1.4 million appropriation far the Comprehensive
Services Act at the February 21, 20l 2 adjourned meeting of the Board of Supervisors. That information would be relevant to
all of the members of the Board of Supervisors and that it shows the significant change in the program since 2009, 2010 and
20 ] 1. We appropriated $1,400,000 for six (6) month coverage of children under the Pittsylvania County Schools that totals 52
current students; that averages around $27,000 each, though it varies independently among the various students. This is down
significantly from 229 students in 2010 and 125 students in 2011.
DISCUSSION:
To insure that the Board of Supervisors is aware of the current activities and the benefits of having a CSA Coordinator for
working specifically on Pittsylvania County cases. Attached hereto, you will find copies of a local comparison for CSA funds
and a CSA verification check sheet to answer the question that Mr. Harville asked concerning are we verifying or checking all
of these children for the invoices that are currently coming in. The attached sheet shows you a 10-point checklist that is now
going through to determine whether or not the invoice is actually forwarded. When items are missing and the material cannot
be verified, it is not forwarded for payment until the verifications are clear. The current CSA Coordinator, Amy Rice, will
make a presentation concerning these sheets and the activities of the current program for the Board of Supervisors to answer
questions showing that the program has reduced from 2008 and 2009, a total of $6,708,817 for 225 children to the current
projection for $4,289,063 for 75 children. This number will be reduced further before the end of this year.
RECOMMENDATION:
Staff recommends the Board of Supervisors listen to the proposals from Amy Rice explaining the current benefits of the
program and what we can and can't do on the program and how many changes have occurred in addition to current problems
that she still has in the program.
P59
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d
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
03-OS-2012
ITEM NUMBER:
9
Resolution to Dissolve Regional Comprehensive
Policy Management Board (CPMB)
Resolution to Dissolve Joint Regional Board
STAFF CONTACT(S):
William D. Sleeper
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
INFORMATION:
INFORMATION:
In July 1992, both the City of Danville and the County of Pittsylvania adopted a joint resolution creating the Danville-
PittsylvaniaCommunity Policy and Management Board for services to at-risk youth and their families. This was in cooperation
with the 1992 Comprehensive Services Act for at-risk youth and families. In addition to the joint resolution creating the
Danville-Pittsylvania Community Policy and Management Board, there was an intergovernmental agreement adopted July 1,
1995 to more clearly identify the administrative procedures to be carried out by the Joint Regional Board. That agreement
states "the agreement will automatically terminate if the Danville-Pittsylvania Community Policy and Management Board
should cease to exist as a joint agency of the City and the County."
DISCUSSION:
Since there appears to be a need for a division between the City and the County for the operation of the Comprehensive
Services Act activities.
Staff submits to this Board of Supervisors a resolution identifying and requesting that the Joint Danville-Pittsylvania
Community Policy and Management Board for the services to at-risk youth and their families be dissolved and that a separate
individual local advisory board should be developed in accordance with §2.2-5204 and §2.2-5205 of the Code of Virginia,
1950, as amended, to serve the jurisdictions in dependently.
RECOMMENDATION:
Staffrecommendstbat the Board of Supervisors review the attached resolution carefully and approve the resolution knowing
that it requires a transition period to dissolve the existing board and create a new board to independently administer the
requirements of Chapter 52 of §2.2-5200 of the Code of V irginia,1950, as amended, entitled "Comprehensive Services Act for
At-Risk Youth and Families."
P62
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION
2012-03-02
VIRGINIA: At the regular meeting of the Board of Supervisors of Pittsylvania County held
in the General District Courtroom of the Edwin R. Shields Courtroom Addition in Chatham,
Virginia, on Monday, March 5, 2012 the following resolution was presented and adopted:
WHEREAS, the County of Pittsylvania and the City of Danville acting through
their respective governing bodies, adopted a Joint Resolution #1992-07-651 and #1992-07-
14 respectfully in July of 1992, creating the Danville-Pittsylvania Community Policy and
Management Board for Services to at-Risk Youths; and
WHEREAS, significant changes have occurred over the years, as the program has
changed and evolved there is a need to separate the two jurisdictions into separate Boards as
authorized by section 2.2-5204 of the Code of Virginia, 1950, as amended; and
WHEREAS, the City of Danville and the County of Pittsylvania adopted an
intergovernmental agreement July 1, 1995 to provide additional administrative policies and
procedwes for the operation of the joint Danville-Pittsylvania Community Policy and
Management Board, which states "the Agreement will automatically terminate if Danville-
Pittsylvania Community Policy and Management Board should cease to exist as a joint
agency of the City and the County"; and
WHEREAS, the dissolution of the existing Board will requve a transition period,
then the existing Boazd should stay in place until the newly appointed Board can meet and
vote to take over the County cases currently active under the existing program; and
NOW, THEREFORE BE IT HEREBY RESOLVED, that the Boazd of
Supervisors of the County of Pittsylvania does dissolve and disbanded the existing joint
Danville-Pittsylvania Community Policy and Management Board and creates the
Pittsylvania County Community Policy and Management Team.
TEAM COMPOSITION
The Pittsylvania County Community Policy and Management Team shall be composed of
the following members:
(1) County Government Official (elected or appointed)
(1) Director of Community Services Boazd
(1) Director of Department of Social Services
(1) Director of Department of Health
(1) Director of 22"d District Court Services
(1) Superintendant of Pittsylvania County Public Schools
(1) Representative of Pittsylvania County Sheriff's Office
(1) A Parent of a Special Needs Child
(1) Director of Pittsylvania County Community Action Inc.
P63
There may be an alternate member appointed by the designated member to represent
their Agency, only in emergencies. If a member is absent for two (2) consecutive meetings,
no more cases for that Agency will be approved for funding under CSA Funds until the
member returns and the full Community Policy and Management Team votes to reinstate
funding. The Pittsylvania County Comprehensive Services coordinator shall be an ex-officio
member to provide information and services to the team.
LENGTH OF TENURE
The following representatives will be appointed to serve one (1) year term, a) a
parent representative, b) local government administrative representative, c) Community
Action, Inc representative all other appointments representing services agencies will be on
an ongoing basis, contingent upon the continued employment in their respective positions.
TEAM PURPOSE
The purpose of the Pittsylvania County Community Policy and Management Team
shall be to oversee the implementation of policies and procedures governing: 1) The receipt
and expenditures of State Pool and Trust funds earmarked for services to At-risk and
troubled youth; 2) the words of interagency teams that assess and plan services for youth
and families; 3) the long-range planning and evaluation of services on a community-wide
basis and 4) the development of a comprehensive data based tracking system to ensure a
current, accurate information exchange on all levels. The Team shall otherwise comply with
all provisions of the Virginia Comprehensive services Act for At Risk Youth and Families.
BE IT FURTHER RESOLVED, that a copy of this resolution be submitted to Danville
City Council on behalf of the Pittsylvania County Board of Supervisors.
Given under my hand this 5~' day of March 2012.
Tim R. Barber, Chairman
Pittsylvania County Board of Supervisors
William D. Sleeper, Clerk
Pittsylvania County Board of Supervisors
Approved as to form
County Attorney
P64
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Presentation of Beautification Committee
SUBJECT/PROPOSAL/REQUEST:
Presentation of the Newly Appointed Beautification
Committee
STAFF CONTACT(S):
William D. Sleeper
AGENDA DATE:
03-OS-2012
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Nv
REVIEWED BY:
ITEM NUMBER:
10
1NFORMATION:
INFORMATION:
BACKGROUND:
The Board of Supervisors agreed to establish a Pittsylvania County Beautification Committee appointed by the
Pittsylvania County Board of Supervisors. As those appointments have been made, the appointees have been
requested to appear before the Pittsylvania County Board of Supervisors at the March 5, 2012 Regular meeting.
As the Board of Supervisors has developed a Beautification Committee and requested their appeazance at the public
meeting, the Board should identify to them the purpose of how they wish the Beautification Committee to operate
and in other pertinent information that the Board shall establish concerning the Beautification Committee.
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review and consideration.
P65
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
03-OS-2012
ITEM NUMBER:
11
Discussion of Dissolution of Committees Who Have
Completed their Purpose
ACTION:
Yes
INFORMATION:
SUBJECT/PROPOSAL/REQUEST:
Discussion of Dissolution
CONSENT AGENDA:
ACTION:
INFORMATION:
STAFF CONTACT(S):
William D. Sleeper
ATTACHMENTS:
No
BACKGROUND:
There are several committees that were identified by the Pittsylvania County Board of Supervisors over the years
that were set with special purposes and to be dissolved upon the completion of those special purposes.
Two of those committees still exist from the Board of Supervisors; one is the Board of Supervisors Site Liaison
Committee with the Pittsylvania County Schools which was established to specifically identify the sites necessary
for middle schools and continued to operate as we developed the requirements for renovations of the high schools.
As all of those projects are completed, the Board does not need to have a Site Liaison Committee since they do
have an existing school liaison.
A Recreation Advisory Committee was established specifically to identify the needs of recreation in the County,
establish the development of a master plan for Parks and Recreation and recommend to the Board of Supervisors
how a Department of Parks and Recreation should operate. We allowed the advisory board to continue after the
master plan was developed in order to establish the actual department which works under the Board of Supervisors
under County Administration. Therefore, the Recreation Advisory Board has now completed its tasks and is
recommended by Staff that the Board of Supervisors dissolve that Board and award service awards to the
representatives ofthe Recreation Advisory Board for the work that they performed in completing the development
of a Parks and Recreation Department.
RECOMMENDATION:
These proposals are submitted to the Board of Supervisors for their review, consideration and approval.
P66
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
3-OS-12
12
Appropriation for Brosville Industrial Park -Tobacco
Grant - Requires a motion and a 1 U-day layover
SUB,IECT/PROPOSAL/REQUEST:
Appropriation of Tobacco Funds for the Brosville
Industrial Park-Development Ready Sites (Grant
#2471)
STAFF CONTACT(S):
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
REVIEWED BY:
INFORMATION:
BACKGROUND:
The Board of Supervisors was recently awarded a tobacco grant in the amount of $1,561,842 for the
development of sites at the Brosville Industrial Park. This grant does require a $173,5391oca1 match. This
grant was approved by the Tobacco Commission on January 20, 2012. A copy of the award letter is attached.
DISCUSSION:
The Board of Supervisors needs to appropriate a total of $1,561,842 to the Brosville Industrial Park -
Development Ready Sites and approve a transfer of $173,539 from Economic Development to fund the
County's local share of this grant.
RECOMMENDATION:
Staff recommends that the Board amend the Economic Development budget and appropriate $1,561,842 of
Tobacco Funds and approve the transfer of $173,539 from Economic Development to the Brosville Industrial
Park-Tobacco Grant. REQUIRES A MOTION AND A 10-DAY LAYOVER.
P67
The Honorable Terry G. Kilgnrc~
Chairman
The Honorable frank M. RuH
Vice Chairman
Neal E. Noyes
Executive Dirrctor
_`
•' ---~
~- ...
,' \
~ ~t
l
,,_~ ~i`~
!~r
- •i
• ,
701 E. Franklin Strrrt, Suite 5t11
Rir•hmond, Virginia 23219
H(.14-225-2(127 I Phone I
I -877.8U7-IOHG (Tell-Free ~
80~I-78b-3?lU I fax
www.tic.tiirRinia,sov
THE VIRGINIA TOBACCO IN[)EMNIf I(_AT1C}N y C(}h1MUNITY REVITALIZATION COMMISSION
.lanuan• 20. 2012
Mr. William Q. Sleeper JAS 3 4 ~2
County Administrator _
Pitts_vlvania County -'-
P.O. Box 426
Chatham. VA 24531
RE: Srosvilk Industrial Park -Development Rudy Sites (Grant #2471)
Dear Mr. Sleeper:
On behalf of the Commission. I hereby confu•m that ~~our request for a grant to fund the subject project was
approved on Januan~ 10, 2012 in the amount of $1,561,842 subject to an unqualified opinion from the
Commission's bond counsel that the intended use is eligible under the terms of our bond issue.
Please revieH• the enclosed documents, b(:ginning wish the one entitled "Grant Management Issues and
Information for Grantees." which will guide you through the process of using the grant funds. Your first step ~~'ill
be to complete and return the required documents to this office before funds can be relu~sed.
Pay particular attention to the document nUtlcd "Letter of Agreement -Grant Funds" and the a:hibits thereto.
You must review tt-e document, sign it, return the same to me no later than Februan_• 20, 2012. Documents
received after that date will cause significant delays in the funding of this grant.
Please be a«~are that you may begin to incur project expenses after Januan~ 10, 2012, but ~•ou bear the risk that.
based on the information submitted with }'our agreement, counsel ma}• not issue an unqualified opinion on ~•our
intended use of grant funds. In that unlikeh• event, we wiU not release grant funds, and you Hill be solely
responsible for any project costs incurred.
The grant is also conditioned upon Commission participation in all press conferences or announcements related to
this grant. Please contact our office to coordinate any press aru>lounecment that you may Irish to make.
I look fon~ard to working ~~ith rou to ensure that the funds awarded b}• the Commission will bring new jobs and
ne~~• opportunities to the citizens in tour region.
Si ccrel~~.
Neal E. No~~cs
Executive Director
Enclosure
cc: Mr. Greg Sides
P68
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
3-OS-12
l3
Expenditure Refunds-Requires a motion and a 10-day ACTION:
layover Yes
SUBJECT/PROPOSAL/REQUEST:
Budget Amendment for expenditure refunds
STAFF CONTACT(S):
CONSENT AGENDA:
INFORMATION:
ACTION: INFORMATION:
ATTACHMENTS:
Yes
REVIEWED BY:
BACKGROUND:
DISCUSSION:
Attached is a list of expenditure refunds for the month of February, 2012 for review. As discussed earlier
with the Board, the simple routine of putting every refund back in the budget is extremely time consuming
and leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the
budget so the budget would increase with every expenditure refund.
RECOMMENDATION:
Staff recommends the reappropriation of funds as follows: $700.00 TO Sheriff-Wrecker Service (100-4-
031200-3170), $6,059.19 to Sheriff-Vehicle Supplies (100-4-031200-6009), $577.03 to Sheriff-Undercover
(100-4-031200-6024}, $3,241.91 to Sheriff-Parts (100-4-031200-6030), $4,107.73 to Sheriff-Labor (100-4-
031200-6031), $1,338.11 to Extradition (100-4-033100-5550), $4,048.00 to Non-departmental-Worker's
Compensation (100-4-091200-2700), $7,513.68 to WIA-Rent (251-4-353160-5420), $81.14 to Industrial
Development (325-4-081500-8223). THIS ITEM REQUIRES A MOTION AND A 10-DAY LAYOVER.
P69
PITTSYLVANIA COUNTY
VIRGINIA
Finance Departmeat
P.O. Box 426
Chatham, Virginia 24531
MEMO TO: William D. Sleep
FROM: Kim Van Der Hyde
Finance Director
SUBJECT: January Expenditure Refunds
DATE: March 1, 2012
Phonc (434) 432-7740
Fax (434) 43Z-?746
Gretna/Hurt (434) 656-6211
Bachelors Hall/Whitmell (434) 797-9550
The list below shows all expenditure refunds that were sent to the Finance Department
during the month of February. I am recommending that all of the following expenditure
refunds be reapprapriated by the Board of Supervisors:
100-4-031200-3170 Sheriff-Wrecker Service 700.00
Reimbursement
100-4-031200-6009 Sheriff-Vehicle Supplies 6,059.19
Reimbursement
100-4-031200-6024 Sheriff-Undercover 577.03
Reimbursement
100-4-031200-6030 Sheriff-Parts 3,241.91
Restitution/Insurance Reimbursement
100-4-031200-6031 Sheriff-Labor 4,107.73
Insurance Reimbursement
100-4-033100-5550 Extradition 1,338.11
100-4-091200-2700 Non-Departmental-Worker's Comp 4,048.00
Insurance Reimbursement
251-4-353160-5420 WIA-Rent 7,513.68
Reimbursement
(251-3-000000-150201)
P70
325-4-081500-8223 Industrial Development 81.14
RIFA Reimbursement
TOTAL EXPENDITURE REFUNDS - FEB $ 27,666.79
P71
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
3-OS-12
ITEM NUMBER:
14
Project Lifesaver - Requires a Roll Call Vote
SUBJECT/PROPOSAL/REOUEST:
ACTION:
Yes
INFORMATION:
Sheriff sOffice -Project Lifesaver Budget
Amendment
STAFF CONTACT(S):
CONSENT AGENDA:
ACTION: INFORMATION:
ATTACHMENTS:
No
REVIEWED BY:
BACKGROUND:
Project Lifesaver is a program that was implemented by the Pittsylvania County Sheriff's Office in June,
2000, to assist in locating missing Alzheimer and dementia patients.
DISCUSSION:
The program is currently self-supporting, operating on donations. During the months of February, 2012 the
Sheriffs Office received $400.35 in donations.
RECOMMENDATION:
Staff recommends that the Board amend the Sheriff's Office budget and appropriate the $400.35 to line item
100-4-031200-5882. THIS APPROPRIATION REQUIRES A ROLL CALL VOTE.
P72
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
03-OS-2012
ITEM NUMBER:
15
County Administration Recommendation -Camp 15
SUBJECT/PROPOSAL/REQUEST:
ACTION:
Yes
INFORMATION:
Request Board Action on Property
CONSENT AGENDA:
ACTION:
STAFF CONTACT(S):
William D. Sleeper
ATTACHMENTS:
No
INFORMATION:
BACKGROUND:
Pittsylvania County Board of Supervisors was offered the opportunity to acquire the property at Camp 15 from the
Department of Corrections in order to renovate the existing facility and build a new jail for Pittsylvania County.
DISCUSSION:
Following the preliminary engineering reviews by AECOM out of Virginia Beach and the team from Pittsylvania
County Staff, it was determined that the existing facilities could not be renovated at a reasonable costs to provide
the security necessary for a minimum security local jail. The Board of Supervisors received a treatment facility
along with the correctional facilities at Camp I S which transferred a permit from the Department of Environmental
Quality. In February 2012, the Board of Supervisors voted to research the procedure of returning Camp 15 to the
Commonwealth of Virginia. County Staff has reviewed this with the Attorney General's office and with the State
Comptroller's office concerning real property for the Commonwealth of Virginia. We have not received a
description of exactly how to return the property to the Commonwealth of Virginia; however, it was drafted by a
deed from the Commonwealth of Virginia to the Pittsylvania County Board of Supervisors. Therefore, staff
recommends the Board of Supervisors pass a motion that authorizes the County Administrator and the County
Attorney to develop the necessary deed to return the property from the Pittsylvania County Board of Supervisors to
the Virginia Department of Transportation, as identified in the original transfer deed.
RECOMMENDATION:
Staff recommends that the Board of Supervisors pass a motion authorizing the County Administrator and Legal
Counsel to draft a deed to return Camp l5 to the Virginia Department of Transportation.
P73
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SI_~MMARY
AGENDA TITLE:
AGENDA DATE:
03-OS-2012
ITEM NUMBER:
l6
Recommendations from the Legislative Committee
SUBJECT/PROPOSAL/REQUEST:
ACTION:
Yes
INFORMATION:
Recommendation from Committee
STAFF CONTACT(S):
William D. Sleeper
CONSENT AGENDA:
ACTION: INFORMATION:
ATTACHMENTS:
No
REVIEWED BY:
BACKGROUND:
The Legislative Committee of the Pittsylvania County Board of Supervisors will meet at 4:15pm on Monday,
March 5, 2012 in the Conference Room of the Captain Martin Building on One Center Street, Chatham, Virginia.
The intent will be to discuss proposed ordinance to assist the Sheriff s Department concerning door-to-door
solicitation.
Committee wi]] discuss proposed ordinances if the committee proposes an ordinance for a public hearing should be
recommended to the Board of Supervisors.
RECOMMENDATION:
Staff recommends that the Board of Supervisors receive recommendations from the Legislative Committee
following their meeting.
P74
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
03-OS-20l 2
l7
Recommendations from the Finance Committee
SUBJECT/PROPOSAL/REQUEST:
Purpose to Receive Recommendations from Finance
Committee
STAFF CONTACT(S):
William D. Sleeper
ACTION:
Yes
CONSENT AGENDA:
INFORMATION:
ACTION: INFORMATION:
ATTACHMENTS:
No
REVIEWED BY:
BACKGROUND:
The Finance Committee of the Pittsylvania County Board of Supervisors have a regularly scheduled meeting at
S:OOpm on Monday, March 5, 2012 concerning the 2012-2013 Annual Budget.
DISCUSSION:
If the committee submits any issues to the Board of Supervisors for their review, consideration and advertisement,
it will be following that meeting at S:OOpm, Monday, March 5, 2012.
Staff submits this to the Board of Supervisors for their review, consideration and action, if necessary.
P75
APPOINTMENTS
P76
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
03-OS-2012
ITEM NUMBER:
18
Appointment-Pittsylvania County Representative to
the Danville Community College Board
ACTION:
Yes
INFORMATION:
SUBJECT/PROPOSAL/REQUEST:
Board Appointment
CONSENT AGENDA:
ACTION:
INFORMATION:
STAFF CONTACT(S):
William D. Sleeper
ATTACHMENTS:
Yes
DISCUSSION:
The term for Lillian P. Fitzgerald to the Danville Community College Board will expire June 30, 2012. Ms.
Fitzgerald has already served one (1) four (4) year term on that board and is eligible for re-appointment to
serve a second four (4) year term. Mr. B. Carlyle Ramsey, President of Danville Community College,
respectfully requests the Board of Supervisors re- appoint Ms. Fitzgerald to the Danville Community College
Board when her term ends June 30, 2012. (See Attached Letter).
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review, consideration and approval.
P77
~C
~anr~iUlc~ C®u~a~a~~ity '~®UUa~~
Serving i?anvi!!e i-i~~~fax ~or~nty Prttsylvania County
t00$ S~~ufh ldiai~ Sla~eel Ua~'nriiie, Virginia 24541-4004
434.797.2222 TTY: 434.797.8542
February 22, 2012
FE6272012
Mr. W. Dan Sleeper
Pittsylvania County Administrator
P. O. Box 426
Chatham, VA 24531
Dear Dan:
Mrs. Lillian P. Fitzgerald's four-year appointment to the Danville
Community College Board will end on June 30, 2012. Mrs. Fitzgerald
was appointed in April 2008 and is eligible to serve a second four-year
term. Since she has expressed an interest in being reappointed to the
Board and has served with distinction, I would respectfully request that
she be reappointed.
Please feel free to contact me if you need any additional
information.
Very ~in~e.rely,
B. Carlyle Ramsey
President
gb
c: The Honorable Tim Barber, Chair
An Equal Opportunity/Af/rrmafive AcA'on College Member, yirginia Gommt~rtily CtXJege System
P78
REPORTS FROM
BOARD
MEMBERS
P79
REPORTS FROM
LEGAL COUNSEL
P80
REPORTS FROM
COUNTY
ADMINISTRATOR
P81
PITTSYLVANIA COUNTY
VIRGINIA
Department of Animal Control
P.O. Box 426
Chatham, Virginia 24531
late:
To
From:
Subject:
March 1.2012
Dan Sleeper,County Administrator
Pete Boswell,Chief of Animal Control
Phone (434) 432-7931
Fax (434) 432-7746
Gretna/Sort (434) 656-6211
Bachelors Hall/Whitmell (434) 797-9550
Geographical location of cats picked up in the year 2011
Bachlors Hall 29
Blairs 70
Brights 36
Brosville 15
Callands 23
Cascade 18
Chalk Level 59
Chatham 41
Climax 22
Danville 58
Dry Fork 43
Gretna 150
Grit 23
Hurt 49
Java 15
Keeling 40
Kentuck 62
Laurel Grove $
Level Run 5
Markham 8'
Motley 43
Mt. Cross 23
Mt. Herman 7
Museville 21
Pittsville 45
Renan 11
Riceville 14
Ringgold 44
Rhondo 5
5ardy Level 37
Sandy River 24
Sheva 5
Spring Garden la
Sutherlin 13
Tight Squeeze 39
Tunstall 91
Vandola 26
TOTAL 1234
There were 622 cats picked up from south
of Chatham;566 from north of Chatham,and
46 from the Chatham-Rhondo area.
P82
PITTSYLVANIA COUNTY
William D. Sleeper
County Administrator
P.O. Box 426
Chatham, Virginia 24531
e-mail: dsleeper@pittgov.org
VIRGINIA
~~R~ ti
To: Otis S. Hawker, Assistant County Administrator
From: Henry Boswell, Jr., Chief Animal Control Officer
Date: March 2, 2012, Subject: Animal Control Activity Report
Phone (434) 432-7710
Fax (434) 432-7714
Gretna/Hurt (434) 656-6211
During the period of February 1, 2012 through, February 29, 2012, the Animal Control Officers
responded to 306 calls as per Henry Boswell, Chief Animal Control Officer, resulting in the following:
Description Number Remarks
Animals taken into custod 167
Dogs 90
Cats 69
Other 8 Raccoon, Opossum, Skunk
Animals on hand at month end 9
Animals dis atched 45 do s
Licenses checked 103
Court cases 26
Summons 12
Animals Ado ted 5
Animals returned to owners 8 7 do s, 1 cat
Cats taken to the Humane Socie 69
Animals Transferred 13 Franklin Coun
Inured animals icked u 1
Animals found in tra s 82
Ex osures: Human/Saliva 0
Ex osures: Do s/Cats/Wildlife 2
Do Bites '7
Cat Bites 1
Cruel Checks l
Well-being Checks 9
Cat/Do Fi hts 11
Investi ated killin s b do s/cats 5
Investi ate killin s b Co otes 0
If you have any questions concerning this, please do not hesitate to contact me.
cc: William D. Sleeper, County Administrator
P83
PITTSYLVANIA COUNTY
VIRGINIA
~~,~SY LV'k~
William D. Sleeper ~¢
County Administrator o ~ ~ Phone (434) 432-7TI0
P.O. Box 426 a ~ ~ c Fax (434) 432-7714
Chatham, Virginia 24531 ~ ~ o ~ y Gretna/Hurt (434) 656-6211
e-mail: dslee et itt ov.or `f' ~ ~
P @P g g ,~n~
MEMORANDUM
To: Otis S. Hawker, Assistant County Administrator
From: Henry Boswell, Jr., Chief Animal Control Officer
Date: March 2, 2012
Subject: Conservators of the Peace
Solid Waste Monitoring Report
The Animal Control Officers whom have been appointed to the position of Conservators of the Peace
monitoring solid waste sites in Pittsylvania County, as per Henry (Pete) Boswell, Chief Animal Control
Officer, for the period of February 1, 2012 through February 29,2012.
Description Number Remarks
Total hours monitored 14
Vehicles enterin sites 92
Vehicles checked 9
Summons' issued 0
Court Cases 4
Convictions 2
If you have any questions concerning this, please do not hesitate to contact me.
cc: William D. Sleeper, County Administrator
P84
~DH~ ~H T
hokrlir~ lbu and Nar Fnvrv~n~erM
GQ~c~rf~
Rabies Health Alert
February 27, 2012
To all residents of Franklin Turnpike, Pittsylvania County, Virginia
A Skunk in your neighborhood recently tested positive for Rabies. Rabies is a deadly disease
caused by a virus that lives in the saliva and brain and nerve tissue of the infected animal.
Rabies is transmitted through a scratch, bite or by getting saliva or brain tissue in an open
wound or in the eye or mouth. Rabies is preventable in animals through vaccinations, but
fatal to both animals and humans once contracted.
It is possible that this rabid Skunk could have come in contact with other neighborhood
animals (i.e., cats, dogs, horses).
Unvaccinated dogs, cats and ferrets, with no known exposure to a potentially rabid animal
should be vaccinated immediately. The Code of Virginia requires pet owners to keep their
pets current on rabies vaccinations for animals four months old or older.
In addition, citizens should not approach or touch wild animals, and should report any
abnormal behavior involving wild animals.
Residents are asked to observe their vaccinated dogs and other pets for the next 45 days for
signs and symptoms of rabies, including a change in behavior, excitability, irritability,
staggering, or biting.
To prevent the spread of rabies, everyone should:
• AVOID contact with wild animals and domestic animals you do not know
• VACCINATE all your dogs, cats and ferrets and keep their vaccinations current.
• CALL your doctor and the local health department if you are exposed, or your
veterinarian and local animal control if your pet is exposed.
For more information please contact Danville /Pittsylvania Health Department
Pittsylvania County Health Department at (434) 432-7232 ext. 260
P85
~DH~~~NT
~~ ~~~E~
G~~c~~f~
Rabies Health Alert
February 21, 2012
To all residents of Museville Road, Pittsylvania County, Virginia
A raccoon in your neighborhood recently tested positive for Rabies. Rabies is a deadly
disease caused by a virus that lives in the saliva and brain and nerve tissue of the infected
animal. Rabies is transmitted through a scratch, bite or by getting saliva or brain tissue in an
open wound or in the eye or mouth. Rabies is preventable in animals through vaccinations,
but fatal to both animals and humans once contracted.
It is possible that this rabid raccoon could have come in contact with other neighborhood
animals (i.e., cats, dogs, horses).
Unvaccinated dogs, cats and ferrets, with no known exposure to a potentially rabid animal
should be vaccinated immediately. The Code of Virginia requires pet owners to keep their
pets current on rabies vaccinations for animals four months old or older.
In addition, citizens should not approach or touch wild animals, and should report any
abnormal behavior involving wild animals.
Residents are asked to observe their vaccinated dogs and other pets for the next 45 days for
signs and symptoms of rabies, including a change in behavior, excitability, irritability,
staggering, or biting.
To prevent the spread of rabies, everyone should:
• AVOID contact with wild animals and domestic animals you do not know
• VACCINATE all your dogs, cats and ferrets and keep their vaccinations current.
• CALL your doctor and the local health department if you are exposed, or your
veterinarian and local animal control if your pet is exposed.
For more information please contact Danville /Pittsylvania Health Department
Pittsylvania County Health Department at (434) 432-7232 ext. 260
PB6
PITTSYLVANIA COUNTY
VIRGINIA
C~~~SYI.V~~!
Darrell W. Dalton, Superintendent ~ , ~ 7~ Phone (434) 432-7958
Building & Grounds Department o ~ ~ o Fax 434 43~-2294
51 N. Main St. a t~ ~~ [ ( )
o ~ z Grema/Hurt (434) 656-6211
P.O. Box 426 y . 's * `~J • 4' Bachelors Hall/Whitmell (434) 797-9550
Chatham, Virginia 24531 J' 1 ~6~ '
E-mail: darrell.dalton@pittgov.otg `/ R r „z ~ t'
MEMORANDUM
To: Otis S. Hawker, Assistant County Administrator
From: Heather Inge, Secretary of Building & Grounds ~~~-'` `~~
Date: March 2, 2012
Subject: COMPLETED WORK ORDERS -FEBRUARY 2012
Attached please find a listing, by department, of completed work orders for the month of
February. This list does not reflect work orders in progress but not yet completed, actual
expenses incurred, or routine maintenance necessary for the smooth operation of the County
facilities. However, it does reflect the total number of man-hours.
Presently, there are approximately 13 work orders still outstanding.
If you have any questions concerning this, please do not hesitate to contact me.
HI
Attachment
cc: William D. Sleeper, County Administrator J
Darrell W. Dalton, Superintendent of Building & Grounds
P87
WORK ORDERS COMPLETED FOR MONTH OF FEBRUARY 2012
N0. W/O MAN-HOURS
ANIMAL CONTROL
ARMORY
A S C S /EXTENSION /USDA-FSA
BOARD OF SUPERVISORS
BUILDING & GROUNDS 1 4
BUILDING INSPECTIONS
CAPTAIN MARTIN BLDG
CENTRAL ACCOUTING
CENTRAL PURCHASING
CIRCUIT COURT I I
CLERK OF COURT 2 2
CODE COMPLIANCE (PLANNING COMMISSSION & ZONING $ 4
COMMISSIONER OF REVENUE 2 2
COMMONWEALTH ATTORNEY
COMPACTOR SITE 2 ] 0
COUNTY ADMII~IISTRATOR AND ASST. COUNTY ADMIN. 2 2
COUNTY ATTORNEY
COURTHOUSE (1968 ANNEX)
COURTHOUSE (EDWIN R. SHIELDS)
CSA - CPMB 2
DEPOT BUILDING ] 2
EMERGENCY 911 FACILITY
ENVIRONMENTAL HEALTH
FINANCE
FIRE MARSHAL
GENERAL DISTRICT COURT ] ]
GRANTS ADMISTRATION
HEALTH DEPARTMENT
HUMAN SERVICES FACILITY
INDUSTRIAL PARKS
INFORMATION TECHNOLOGY ] ]
7UVENILE & DOMESTIC COURT
JUVEMLE & DOIv>ESTIC COURT SERVICES UMT
JAIL 46 64
LANDFILL 2 $
LIBRARY 6 8
LITERACY
MAGISTRATE
MOSES BUILDING 2 6
OLD DOMINIION AG. COMPLEX
PCED BUILDING
REASSESSMENT
RECREATION: RAII..-TRAIL & WAYSIDE PARK
REGISTRAR-VOTING PRECINCTS 2 q
RINGGOLD DEPOT
SHERIFF 1 1
SOCIAL SERVICES 2 4
TREASURER
VICTIM WITNESS
OTHER: REGIONAL PARK ] 4
HUGHES HOME
CALLANDS CLERKS OFFICE
TOTAL WORK ORDERS COMPLETED -FEBRUARY 1012 82 ] 3 ]
YEAR to DATE 07/01/2011 - 06/30/2012
caa 708 1,473
PITTSYLVANIA COUNTY CODE COMPLIANCE
MONTHLY REPORT & FEES
February 2012
TYPES OF PERMITS
99 BUILD N ERMIT FEE LL TED 6,836. 2
99 LEVY COLLECTED $136.72
0 SUBDIVISION FEES COLLECTED $0.00
31 ZONING PERMIT FEES COLLECTED $140.00
0 REINSPECTION FEES COLLECTED $0.00
11 LAND DISTURBING FEES COLLECTED $145.00
240 TOTAL FEES COLLECTED $7,257.84
MONTHLY BUILDING VALUES
7 NEW DWELLINGS $839,300.00
4 MOBILE HOMESIOFFICE TRAILERS 71,500.00
2 DOUBLE-WIDE MOBILE HOMES 27,800.00
0 MODULAR 0.00
10 COMMERCIAL CONSTRUCTION 1,258,300.00
76 MISCELLANEOUS 926,091.00
99 TOTAL $3,122,991.00
NONTAXABLE: $195,000.00 $5,099,499.00
MONTHLY ACTIVITY REPORT
NUMBER OF BUILDING INSPECTIONS MADE 235
NUMBER OF REJECTIONS OF WORK 41
NUMBER OF E 8 S INSPECTIONS 80
NUMBER OF MILES INSPECTORS TRAVELED 4,620
MONTHLY ZONING FEES
11 REZONING FEES COLLECTED $1,649.20
3 SPECIAL USE PERMIT FEES COLLECTED 491.00
0 VARIANCE 8 APPEAL FEES COLLECTED 0.00
0 SIGN PERMIT FEES COLLECTED 0.00
14 TOTAL $2,140.20
Resp//ectfully Submitted,
~~C
Odie H. Shelton, Jr.
Director of Code Compliance/
Zoning Administrator
P89
tram:
ucico~cuic rocs if,Sbl r.uulruUl
VD OT
Virginia Depamnent of lYaruporLrtlon TRAFFIC ALERT
VirginiaDOT.org
RELEASE: IMMEDIATE
CONTACT: Kenneth C. Marian
(434) 476-b471
Kenneth. Martin ~ VDOT. V irgin ia. Gov
Road Closing -Route 841
Pittsylvania County
February 6, 2012
Route 841 (Stillmeadow Road) over Flippins Creek, from Route 818 (Mapleton
Drive) to Route 612 (Wyatt Farm Road) will be temporarily closed to through
traffic beginning Monday, March 26, 2012 at 7:00 a.m., due to bridge structure
replacement. Route 841 will remain closed approximately 14 weeks (on or about
June 29, 2012).
The Department of Transportation will provide adequate signs for the closure and
detour of this portion of Route 841 (Stillmeadow Road) along Route 844 south
(Wateroak Road) to Route 612 southwest (Wyatt Farm Road) and back to Route
841 (Stillmeadow Road).
END
P90
CLOSED
MEETING
P91
ADJOURNMENT
P92