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BOARD PACKET
BOARD OF SUPERVISORS
REGULAR MEETING
FEBRUARY 6, 2012
1767
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
REGULAR MEETING
MONDAY, FEBRUARY 6, 2012
7:00 P.M.
GENERAL DISTRICT COURTROOM
EDWIN R. SHIELDS COURTHOUSE ADDITION
CHATHAM, VA 24531
AGENDA
Call to Order - 7:00 p.m.
2. Roll Call
CONSENT AGENDA
5(a) Minutes: January 3, 2012 -Regular Meeting -Pages 10-1 S
January 17, 2012 -Adjourned Meeting -Pages 16-23
(b) Bill List -January 2012 (On County Website)
(c) Citizen Emergency Response Team (CERT) Grant Appropriation -Page 34
(d) Governor's Opportunity h•und (GOF) Appropriation -Page 25
(e) S"I~RIKE FROM AGENDA
(f) Proclamation --Black History Month- Pages 26-27
(g) Proclamation -Earth Day -Pages 18-29
(h) Resolution -Trey Edmunds -Pages 30-31
PUBLIC HEARING
6. Proposal to restrict truck traffic on part of State Route 640, (Wards Road) to State Route 633
(Clover Road) and State Route 633 (Stone Road) until reaching State Route 688 (Grit Road)
in the Staunton River District. A reasonable alternative route for this would be the following:
State Route 699 (Gladys Road) to R"f 29 (Wards Road); 29 South to the northern most exit for
Altavista, RT 712 then South on BUS 29 come back through town to Pittsylvania Avenue and
turn east onto RT 668 (Grit Road).
The proposed restriction will be on any truck, truck and trailer, or semi-trailer combination
except a pickup truck or panel truck. -Pages 33-37
7. Proposal to restrict truck traffic on part of State Route 931, (Sycamore Creek Road) off US
Hwy 29 and SR 654 Dalton's Farm Lane) to State Route 634 (Blue Ridge Drive), which is
already restricted in the Staunton River District. A reasonable alternative route for this would
be the following. Alternate A: a commercial route be used such that the trucks would go up
US RT 29 to Altavista and take SR 43 (Bedford Road) into the Town of Altavista; make a left
onto 7`h Street; drive 3 blocks on 7`h Street to Pittsylvania Avenue; turn right and go east on
Pittsylvania Avenue across the Staunton River to State Route 668 (Grit Road) in Pittsylvania
County to the Virginia Power facility on the left hand side of SR 668. Alternate B: use RT
40, RT 29, RT 57 to 29 North to the northern most exit for Altavista, RT 712 then South on
BUS 29 come back through town to Pittsylvania Avenue and turn east onto RT 668.
The proposed restriction will be on any truck, thick and trailer, or semi-trailer combination
except a pickup truck or panel truck -Pages 38-42
NEW BUSINESS
Smith Mountain Business Association -Shore Line Management Plan -Pages 44-48
Recommendations from Property & Building Committee -Committee will have met at
S: 30pm on February 6, 2012 -Pages 49-SI
(a) Cushions for the Circuit Court Courtroom
(b) Closed Session: Discussion or consideration of the disposition of publicly held real
property, where discussion in an open meeting would adversely affect the bargaining
position or negotiating strategy of the public body.
Authority: §2.2-3711(A)(3) Code of Virginia, 1950, as amended
Subject Matter: olde Chatham Elementary School
Purpose: Discussion of Proposals
10. Recommendations from Finance Committee -Committee will have met at 4:00 pm on
February 6, 2012 -Pages 52-53
(a) Annual Report from Auditors
(b) Review of Bond Debt & School Costs
(c) Options for 2013 Fiscal Budget
11. Reimbursement of Swedwood Rail Grant -Pages 5~-60
12. Contract Agreement -Davenport & Company -Pages 61-63
13. Support for Federal Fireworks Permit -Page 64
14. Certificate of Need - Centra Flealth, Gretna, Virginia - Mr. Jerry Hagerman -Pages 65-66
15. Expenditure Refunds - Requires a Motion and a 10-Day Layover - Pages 67-69
16. Danville Humane Society -Additional Appropriation - Requires a Motion and a 10-Day
Layover -Page 70
17. Comprehensive Services Act (CSA) School Appropriation - Requires a Motion and a 10-
Day Layover -Page 71
18. Klopman Mills Waterline -Pages 72-73
19. Sole Source Award -Fire ~[~raining Simulator -Citizens Corp Grant -Pages 74-80
20. Pittsylvania County - City of Danville Agreement -Phase II-Mega Park -Pages 81-86
21. Proposed Pittsylvania County Beautification Committee - Ms. Brenda Bowman -Page 87
22. Appointment to Pittsylvania County Planning Commission -Westover District -Pages 89-9U
CLOSED SESSION
23. Closed Session: Discussion or consideration of the disposition of publicly held real property,
where discussion in an open meeting would adversely affect the bargaining position or
negotiating strategy of the public body.
Authority: $2.2-3711(A)(3) Code of Virginia, 1950, as amended
Subject Matter: olde Chatham Elementary School
Purpose: Discussion of Proposals
130ARD ANNOUNCEMF,NTS
REPORTS FROM LEGAL COUNSEL
REPORTS FROM COUNTY AllMINIS"TRATOR
ADJOURNMENT
TO BE ADDED
P7
HEARING OF
CITIZENS
P8
CONSENT
AGENDA
P9
January 3, 2012
Re-organizational Meeting
Pittsylvania County Board of Supervisors
Re-Organizational Meeting
January 3, 2012
VIRGINIA: The re-organizational meeting of the Pittsylvania County Board of
Supervisors was held on Tuesday, January 3, 2012 in the General District Courtroom of the
Edwin R. Shields Courthouse Addition in Chatham, Virginia. William D. Sleeper, County
Administrator, called the meeting to order at 7:02 p.m. The following members were present:
Tim R. Barber Tunstall District
James H. Snead Dan River District
Coy E. Harville Westover District
Jessie L. Barksdale Banister District
Jerry A. Hagerman Callands-Gretna District
Brenda H. Bowman Chatham-Blairs District
Marshall A. Ecker Staunton River District
Mr. William D. Sleeper, County Administrator and Clerk of the Board; Mr. J. Vaden
Hunt, County Attorney; and Rebecca Flippen, Deputy Clerk were also present.
Mr. Snead led the pledge of allegiance.
Approval of Items to be Added/Deleted
Upon a motion of Mr. Snead, seconded by Mr. Harville, the board voted unanimously to
approve added the following to the agenda:
(1) Addition of Out of State Travel -Fred Wydner, Director of Agriculture
(2) Deletion of Item 23- Pittsylvania County Service Authority Appointment
Re-Organization of the Board:
Election of Chairman
Mr. Sleeper explained that under the By-laws adopted at the January 2011 Re-
organizational Meeting, nominations for chairman and vice-chairman required both a nomination
and a second, and that votes will be taken in the order that the nominations were made and it
takes four votes, the majority of the board, in order to select a chairman. He further read the
responsibilities of the Chairman, as per named in the Board's By-laws. Mr. Sleeper opened the
floor for nominations for Chairman of the Board of Supervisors for 2012. No other nominations
were made. Mr. Harville made a motion, seconded by Mr. Snead, for nominations to be closed,
which was unanimously approved by the Board. Mr. Barber was then elected 2012 Chairman of
the Pittsylvania County Board of Supervisors by a b-1 majority vote of the Board, with Mr.
Ecker opposing. Mr. Barber then took over chairing the meeting from Mr. Sleeper.
Election of Vice-Chairman
Mr. Barber then opened the nomination process for Vice-Chairman of the Board for
2012. Mr. Barksdale nominated Mr. James Snead for Vice-Chairman, which was seconded by
Mr. Harville. No other nominees were named and Mr. Barber closed nominations. Mr. Snead
was then elected Vice-Chairman by a 6-1 majority vote of the Board, with Mr. Ecker opposing.
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Re-Organization Meeting
January 3, 2012
By Laws and Rules of Order
Motion was made by Mr. Harville, seconded by Mr. Snead, to re-adopt the existing By-
Laws with the typographical corrections that had been made. A substitute motion was made by
Mr. Ecker, seconded by Mr. Hagerman, to adopt the existing By-Laws, but to amend Section 1.2
to state, "The Chairman shall rotate on an annual basis, based on seniority. In the event of more
than one member the percentage of the vote received by that member in their district election
sets their seniority for the Chair. The members shall rotate through the Vice Chairman's seat to
the Chair "; and to amend Section 1.3 to state "The Board shall also elect a Vice Chairman,
according to seniority, to serve a concurrent term with the Chairman, ending December 31 ".
Since a substitute motion was made that would amend the By-Laws, a 10-Day Layover was
required.
Set Day and Time of Regular Meeting
Motion was made by Mr. Snead, seconded by Ms. Bowman, for the Board of Supervisors
meetings to continue to be held on the first Monday and third Tuesday each month, at 7:00 pm,
in the General District Courtroom, which was unanimously approved by the Board.
Appointments of Committees by Chairman:
Mr. Barber appointed the following Board members to:
Standing Committees
(a) Finance/Insurance Committee: Mr. James H. Snead -Chairman,
Mr. Coy E. Harville, Mr. Marshall A. Ecker and Mr. Jessie L.
Barksdale
(b) Personnel Committee: Mr. Coy E. Harville -Chairman,
Mr. James H. Snead and Mr. Jerry A. Hagerman
(c) Property/Building Committee: Mr. Jessie L. Barksdale -Chairman,
Ms. Brenda H. Bowman and Mr. Jerry A. Hagerman
Special Committees
(d) Solid Waste Committee: Mr. Marshall A. Ecker -Chairman,
Mr. James H. Snead and Ms. Brenda H. Bowman
(e) Legislative Committee: Ms. Brenda H. Bowman -Chairman,
Mr. Jessie L. Barksdale and Mr. Marshall A. Ecker
(~ Computer/Radio/Telecommunications Committee: Mr. James H.
Snead -Chairman, Mr. Jessie L. Barksdale and Mr. Marshall A.
Ecker
(g) Board of Supervisors/School Board Liaison Committee:
Mr. Jerry A. Hagerman -Chairman, Ms. Brenda H. Bowman and
Mr. Jessie L. Barksdale
(h) Joint Sites and Facilities Committee: Mr. Marshall A. Ecker -
Chairman, Mr. Coy E. Harville and Mr. Jessie L. Barksdale
(i) Fire & Rescue Policies and Procedures Committee: Mr. Jerry A.
Hagerman -Chairman, Mr. Coy E. Harville and Mr. Marshall A.
Ecker
(j) Economic Development Committee: Mr. Coy E. Harville -
Chairman, Mr. James H. Snead and Mr. Tim R. Barber
(k) Agricultural Development Board: Mr. James H. Snead
(l) Animal Pound Committee: Ms. Brenda H. Bowman -Chairman,
Mr. Coy E. Harville and Mr. Jerry A. Hagerman
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Re-0rganiz~tion Meeting
January 3, 2012
Other Appointments by Mr. Barber were:
(1) Tri-Lake AEP Relicensing Committee (TCRC): Marshall A. Ecker and Jerry
A. Hagerman
(2) Tri-County Lack Advisory Committee (TLAC): Jerry A. Hagerman
(3) West Piedmont Planning District Commission: Jessie L. Barksdale, James H.
Snead
(4) Pittsylvania County Planning Commission: Coy E. Harville
(5) Virginia Association of Counties: James H. Snead
(6) Pittsylvania County Community Action Agency: Jessie L. Barksdale
(7) Metropolitan Planning Organization : James H. Snead, Coy E. Harville, Brenda
H. Bowman; Alternate: William D. Sleeper
(8) Transportation Safety Commission: Coy E. Harville
(9) Sara Title III (LEPC): Jessie L. Barksdale, Brenda H. Bowman
(10) Social Services Board: Jessie L. Barksdale
(11 } Roanoke River Basin Association: Marshall A. Ecker
Motion was made by Mr. Snead, seconded by Ms. Bowman, to appoint Coy Harville to
the 4-year term seat on the Danville-Pittsylvania Regional Industrial Facility Authority for a term
that begins on January 3, 2012 and ends on January 2, 2016, which was unanimously approved
by the Board.
Motion was made by Mr. Barksdale, seconded by Mr. Harville, to appoint James Snead
to fulfill the remaining 2-year term on the Danville-Pittsylvania Regional Industrial Facility
Authority left vacant by Mr. Henry A. Davis, Jr., which begins January 3, 2012 and ends January
2, 2014. Mr. Barksdale's motion was unanimously approved by the Board.
Motion was made by Mr. Snead, seconded by Mr. Harville, to appoint Jessie Barksdale to
fulfill the remaining 2-year term as alternate with the Danville-Pittsylvania Regional Industrial
Facility Authority left vacant by Fred M. Ingram, which begins January 3, 2012 and ends
January 2, 2014. Mr. Snead's motion was unanimously approved by the Board.
Aaaroval of Agenda
Motion was made by Mr. Ecker, seconded by Ms. Bowman, to approve the agenda with
the following additions/deletions:
Addition: Out of State Travel- Mr. Fred Wydner, Director of Agricultural Development.
Mr. Wydner, and his wife, Amanda, were finalists in the Virginia Farm Bureau's "Excellence in
Agriculture" program. The Wydners were invited to attend the annual convention being held in
Hawaii from January 8-12, 2012 with all costs for the trip being paid for by the Virginia Farm
Bureau.
Deletion: Item 23 -Pittsylvania County Service Authority (1) Staunton River District-
This term was not up for appointment yet and needed to be removed from the agenda.
Mr. Ecker's motion was unanimously approved by the Board.
Hearing of Citizens
Mr. Christopher West, Aide to the Honorable Robert Hurt, U.S. Congressman for the 5~'
Congressional District, brought messages to the Board from Congressman Hurt, congratulating
Mr. Barber on being elected as Chairman and Mr. Snead on being elected as Vice-Chairman. He
also congratulated all the new members, Mr. Barksdale, Ms. Bowman and Mr. Hagerman and
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Re-Organization Meeting
January 3,2012
welcomed the returning members back. He told them that Congressman Hurt wanted to extend
his help and that his office was open to serve them.
Ms. Elizabeth Jones, newly elected Chairman of the Pittsylvania County Democratic
Committee gave best wishes from the Committee to the Board of Supervisors.
Ms. Karen Maute of the Westover District congratulated the new and returning members
of the Board.
Mr. Willie Fitzgerald, of the Callands-Gretna District and President of the local chapter
of the National Association for the Advancement of Colored People (NAACP) also
congratulated the new and returning members, and asked the Board to please consider having
alternate terms for the Board to avoid the problems that could occur in the potential future event
of an entire or majority board seated with all new board members whom as never before served
on the Board of Supervisors.
This concluded the Hearing of the Citizens.
Consent Agenda
(a) Minutes: December 5, 2011 Regular Meeting
December 14, 2011 Work Session
December 20, 2011 Adjourned Meeting
(b) Library Budget Amendments -Request by the Board of Trustees for the
Library to move $5,986.73 in funds from the Memorial Gift Fund to the Librazy local
Budget
(c) State Criminal Alien Assistance Program (SCAAP) Administrative Fee
Appropriation - Requires a Roll Call Vote -Amendment and appropriation to
line item 100-4-033100-5899 of the Jail budget totaling $744.48 for the Sheriff's Office
work in securing funds from the Bureau of Justice Assistance through the SCAAP to
receive a total of $3,384.00 from the Department of Justice for housing illegal aliens for
during FY2012.
Mr. Sleeper asked that since minutes from meetings held in 2011 were up for approval,
that a boazd member serving in during those meetings makes the motion and second for the
Consent Agenda. Motion was then made by Mr. Snead, seconded by Mr. Harville, to approve
the Consent Agenda, with the following amendments to the December minutes:
P24 Consent Agenda Items 6(d) - 6(g) descriptions have been expanded
P28, 3rd Paragraph Board approval of motion added
P31; 8~' Paragraph Both words "water" changed to "sewage"
P35-36 Consent Agenda Items 6(d) - 6(h) descriptions have been expanded
P38 Line 7- the name "Ingram" changed to "Davis"
P42 Under New Business; Line 2- the word "water" changed to "sewage"
P43 Under Added Items; Line 7- addition of "for travel" in the motion
The following Roll Call Vote was recorded: Mr. F.cker-Yes; Mr. Harville-Yes; Mr.
Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes and Mr. Bazber-Yes.
Mr. Snead's motion was unanimously approved by the Board.
Unfinished Business
At the Board of Supervisor Adjourned Meeting held on Tuesday, December 20, 2011, a
motion was made by Mr. Snead, seconded by Mr. Pritchett, to appropriate $17,113.00 to the
Clerk of Court Budget, which required a 10-day layover that had now been met. The following
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Re-Organization Meeting
January 3, 2Qf2
Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr.
Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-Yes and Mr. Barber-Yes. Mr. Snead's motion
was unanimously approved by the Board.
New Business
Motion was made by Mr. Ecker, seconded by Mr. Snead, to approve amendments and
appropriate an additional $575,250.93 to the WIA budget (Fund 251), with the following as a
categorical breakdown:
WIA Administrative (251-353160) $ 53,121.30
Lucy P. Sale (251-353661) 2,536.93
WIA Dislocated Worker (251-35385 ]) 145,685.70
WIA Adult (251-353853) (43,346.90)
WIA Youth In-School (251-353855) 93,019.34
WIA Youth Out of School (251-353856) 36,268.56
Rapid Response #2 (251-353865) 287,966.00
TOTAL 575,250.93
Mr. Ecker's motion required a 10-Day Layover.
Motion was made by Mr. Harville, seconded by Mr. Snead, to approve the
reappropriation of funds as follows: $75.00 to Sheriff-Wrecker Service (100-4-031200-3170),
$60.00 to Sheriff-Parts (100-4-031200-6030), $44.00 to Sheriff-Training & Education (100-4-
031200-5540), $500.00 to Sheriff-Copier Lease (100-4-031200-6005), $1,400.00 to Sheriff-
National Night Out (100-4-031200-5880), $1,208.25 to Sheriff-Canine Program (100-4-031200-
6045), $697.77 to Extradition (100-4-033100-5550), $100.00 to Animal Control-Donations (100-
4-035100-5883), $13,695.25 to WIA-Rent (251-4-353160-5420), $34,007.50 to Industrial
Incentives (325-4-081500-8222). Mr. Harville's motion required a 10-Day Layover.
Items Added
Motion was made by Mr. Snead, seconded by Mr. Barksdale, to approve Out of State
Travel for Fred Wydner, Director of Economic Development. Mr. Wydner, and his wife,
Amanda, were finalists in the Virginia Farm Bureau's "Excellence in Agriculture" program. The
Wydners were invited to attend the annual convention being held in Hawaii from January 8-12,
2012 with all costs for the trip being paid for by the Virginia Farm Bureau. This trip will be at
no cost to the County. Mr. Snead's motion was unanimously approved by the Board.
Board Announcement
Mr. Ecker stated for the record he had nothing personal against Mr. Barber or Mr. Snead
but voted against elected them to the Chair and Vice-Chair seats because he was in favor of
rotation those seat for fairness.
Ms. Bowman thanked everyone in the Chatham-Blairs District that voted for her and
putting their faith in her; that her contact information would soon be on the County's website and
she planned to setup a user group to send out information to the public and encouraged
constituents to email her so that could participate in that user group. She also thanked Mr. Otis
Hawker, Assistant County Administrator for Operations and Facilities, for his County tour. Ms.
Bowman state she and Mr. Barksdale attended the swearing in ceremony for the School Board
and looks forward to working with them.
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Re-Organization Meeting
January 3, 2012
Mr. Hagerman echoed Ms. Bowman's statements and looks forward to input from his
constituents and said he would always be responsive to their needs.
Mr. Barksdale thanked the voters of the Banister District and looked forward to serving
the citizens of Pittsylvania County and accepted the challenges in front of the Board.
Mr. Snead thanked the Board for their support in electing him as Vice-Chairman and as
always will try to help not only his district, but all the citizens of Pittsylvania County.
Mr. Harville congratulated all the board members and looked forward to working with
them in 2012.
Mr. Barber thanked the Board for their confidence in selecting him as Chairman again.
Reports from County Administrator
Mr. Sleeper reminded the new members about their upcoming trip January 6-8, 2012 in
Richmond for the New Supervisors Training Forum.
Mr. Sleeper stated there would be a Properties/Building Committee meeting on Tuesday,
January 17, 2012 at SPM in the Captain Martin Building.
Mr. Sleeper confirmed with the Board on holding the Employee Service Awards
ceremony in the General District Courtroom in Chatham on Thursday, January 26, 2012 at 3PM.
Adjournment
Mr. Snead made a motion, seconded by Mr. Ecker to adjourn. Motion carried
unanimously. The meeting adjourned at 7:40pm.
Tim R. Barber, Chairman
Pittsylvania County Board of Supervisors
William D. Sleeper, Clerk
Pittsylvania County Board of Supervisors
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Adjourned Meeting
January 17, 2012
Pittsylvania County Board of Supervisors
Tuesday, January 17, 2012
Adjourned Meeting
VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors
was held on Tuesday, January 17, 2012 in the General District Courtroom of the Edwin R.
Shields Addition in Chatham, Virginia. Tim R. Barber, Chairman, called the meeting to order at
7:03 p.m. The following members were present:
Tim Barber
James Snead
Jessie L. Barksdale
Coy E. Harville
Jerry A. Hagerman
Marshall Ecker
Brenda 1I. Bowman
Tunstall District
Dan River District
Banister District
Westover District
Callands-Gretna District
Staunton River District
Chatham-Blairs District
Mr. William D. Sleeper, County Administrator, Mr. Greg L. Sides, Assistant County
Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Odie L. Shelton, Jr. Director of Code
Compliance, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present.
Mr. Harville led the Pledge of Allegiance.
Approval of Agenda
Motion was made by Mr. Ecker, seconded by Mr. Snead, to approve the agenda with the
following additions and deletions/removals:
Additions:
(a) Resolution 2012-01-01 -Devolution
(b) Appointment to the Tri-County bake Administrative Commission (TLAC)
(c) Buffer Zone Protection Grant -Sheriff's Office Sole Source Purchase
(d) Approval of December 2011 Bill List
Deletions:
(1) Strike Closed Session from Agenda
(2) Strike from Agenda -Item 14-Proposed Amendments to Pittsylvania County Code,
Chapter 22;
Removal from Consent Agenda:
(1) Item 5(a) -Out of State Travel, from Consent Agenda to be voted on separately from
other Consent Agenda items.
Mr. Ecker's motion was unanimously approved by the Board.
Motion was made by Mr. Snead, seconded by Mr. Harville, to approve Out of State
Travel for Ken Bowman, Director of Economic Development. Ms. Bowman declared since this
could be considered a conflict of interest as Mr. Bowman is her husband, she would be
abstaining from voting. Mr. Snead's motion was carried by a 6 vote majority of the Board, with
Ms. Bowman abstaining.
Hearing of the Citizens
Mr. James Dehart, of the Westover District, stated he did not approve of the Board Packet
only being available online at the County's public libraries.
This concluded the Hearing of the Citizens
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Adjourned Meeting
January 17, 20 ] 2
Consent Agenda
(b) Project Lifesaver-November 2011 and December 2011 donations that required an
amendment to the Sheriff's Office Budget and appropriation of $272.04 to line item 100-4-
031200-5882. This item required a Roll Call Vote.
(c} Regional One -February -Approval of $5,833.33 for February 2012 payment to
Regional One.
(d) Commonwealth Attorney State Restricted Seizure Funds -Amendment to the
Commonwealth Attorney's Restricted Seizure Fund budget and appropriate $10,000 to line item
243-4-022200-6010. This item required a Rol! Call Vote.
(e) Department of Motor Vehicles (DMV) Occupant Protection Grant -Amendment
and appropriation of an additional $400 to the DMV Occupant Protection Grant (250-4-031715).
This item required a Roll Call Vote.
(f) Central Virginia Highway Traffic Safety Board (CVTS) Grant -Amendment and
appropriation of an additional $2,372.62 to the CVTS Grant (250-4-03 1 7 1 4. This item required
a Roll Call Vote.
(g} December 2011 Bill List
Motion was made by Mr. Ecker, seconded by Ms. Bowman, to approve the Consent
Agenda with Item (a)-Out of State Travel removed for a separate vote and the addition of Item
(g)-December 2011 Bill List, which was unanimously approved by the Board.
Mr. Kenneth Martin, Residency Maintenance Manager for the Halifax Residency of the
Virginia Department of Transportation (VDOT), which includes Pittsylvania County, stated he
wanted to let the 2012 Board of Supervisors know that he was available to help them. in any way
he could and distributed his contact information to the Board.
Public Hearings
Rezoning Cases
Case 1: Gertrude H. Fifer -Staunton River District; R-12-001
Mr. Barber opened the public hearing at 7:lOpm. Mr. Odie H. Shelton, Jr., Director of
Code Compliance, explained that Gertrude Fifer had petitioned to rezone 3.42 acres, located on
State Road 638/Harbor Drive, in the Staunton River Election District from R-1, Residential
Suburban Subdivision District to A-1, Agricultural District (for placement of a second dwelling,
a single-wide mobile home, for her daughter's residence). The Planning Commission, with no
opposition, recommended granting the petitioner's request. Ms. Fifer and Ms. Cynthia Sigler
were present to represent the petition. No one signed up to speak and Mr. Barber closed the
public hearing at 7:11pm. Motion was made by Mr. Ecker, seconded by Mr. Hagerman, to
approve rezoning Case R-12-001 from R-1 to A-1. The following Roll Call Vote was recorded:
Ms. Bowman-Yes; Mr. Ecker-Yes; Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr.
Hagerman-Yes; and Mr. Barber-Yes. Mr. Ecker's motion was unanimously approved by the
Board.
Case 2: Hosea Stone, Jr. -Chatham-Blairs District; R-12-002
Mr. Barber opened the public hearing at 7:12pm. Mr. Shelton explained that Hosea
Stone, Jr. had petitioned to rezone 0.46 acre, located on State Road 926/Macy Herndon Lane, in
the Chatham-Blairs Election District from R-1, Residential Suburban Subdivision District to RC-
l, Residential Combined Subdivision District (to combine his three (3) parcels of land and re-
subdivide to create two (2) parcels). The Planning Commission, with no opposition,
recommended granting the petitioner's request. Hosea Stone was present to represent the
petition. No one signed up to speak and Mr. Barber closed the public hearing at 7:13pm.
Motion was made by Ms. Bowman, seconded by Mr. Barksdale to approve rezoning Case R-12-
002 from R-1 to RC-1. The following Roll Call Vote was recorded: Mr. Ecker-Yes; Mr.
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Adjourned Meeting
January 17, 2012
Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; and
Mr. Barber-Yes. Ms. Bowman's motion was unanimously approved by the Board.
Case 3: Joan M. Hupp Scruggs -Westover District; R-12-003
Mr. Barber opened the public hearing at 7:13pm. Mr. Shelton explained that Joan
Scruggs has petitioned to rezone 2.06 acres, located on Coleman Estates Road in the Westover
Election District from R-1, Residential Suburban Subdivision to RC-1, Residential Combined
Subdivision District (for placement of a second dwelling, asingle-wide mobile home, to be used
for her granddaughter's residence). The Planning Commission, with no opposition,
recommended granting the petitioner's request. Ms. Stacy Drye was present to represent the
petition. No one signed up to speak and Mr. Barber closed the public hearing at 7:14pm.
Motion was made by Mr. Harville, seconded by Mr. Snead, to grant the petitioner's request to
rezone Case R-12-003 from R-1 to RC-1. The following Roll Call Vote was recorded: Mr.
Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr.
Ecker-Yes; and Mr. Barber-Yes. Mr. Harville's motion was unanimously approved by the
Board.
Case 4: Bray's Retail & Rental, Inc. -Dan River District; R-12-004
Mr. Barber opened the public hearing at 7:15pm. Mr. Shelton explained that Bray's
Retail & Rental, Inc. had petitioned to rezone a total of 7.23 acres, more or less, six parcels,
located on State Road 1076/Clark Street, on U.S. Highway 58/South Boston Highway & State
Road 734/Clark's Mill Road in the Dan River Election District from R-1, Residential Suburban
Subdivision District to B-2, Business District, General to B-2, Business District General (to
allow for future business development). The Planning Commission, with no opposition,
recommended granting the petitioner's request. Mr. Bray was present to represent the petition.
No one signed up to speak and Mr. Barber closed the hearing at 7:16pm. Motion was made by
Mr. Snead, seconded by Mr. Barksdale, to approve the petitioner's request to rezone Case R-12-
004 from R-1 to B-2. The following Roll Call Vote was recorded: Mr. Snead-Yes; Mr.
Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-Yes; Mr. Harville,Yes; and
Mr. Barber-Yes. Mr. Snead's motion was unanimously approved by the Board.
This concluded the rezoning cases.
Unfinished Business
At the January 3, 2012 Board of Supervisors' Re-organizational Meeting, a motion was
made by Mr. Harville, seconded by Mr. Snead, to re-adopt the existing By-Laws. A substitute
motion was made by Mr. Ecker, seconded by Mr. Hagerman, to adopt the existing By-Laws, but
to amend Section 1.2 to state, "The Chairmanship shall rotate on an annual basis, based on
seniority. In the event of more than one member the percentage of the votes received by that
member in their district election sets their seniority for the Chair. The members shall rotate
through the Vice Chairmanship seat to the Chair "; and to amend Section 1.3 to state "The Board
shall also elect a Vice Chairman, accordingly to seniority, to serve a concurrent term with the
Chairman, ending December 31 ". Since a substitute motion was made, a 10-Day Layover was
required, which had now been met. Ms. Bowman and Mr. Barksdale stated they supported
rotation of the Chairmanship, but did not feel that seniority should be a mitigating factor in the
rotation. The Board then voted and Mr. Ecker's motion failed by a 2-5 vote of the Board, with
Mr. Ecker and Mr. Hagerman supporting the substitute motion while Ms. Bowman, Mr.
Barksdale, Mr. Snead, Mr. Harville and Mr. Barber were in opposition. Mr. Harville's motion
was then voted on, which passed by a 5-2 majority vote, with Mr. Ecker and Mr. Hagerman in
opposition.
P18
Adjourned Meeting
January 17, 2012
At the January 3, 2012 Board of Supervisors' Re-organizational Meeting, a motion was
made by Mr. Ecker, seconded by Mr. Snead, to approve amendments and appropriation of an
additional $575,250.93 to the Workforce Investment Act (WIA) budget (Fund 281), with the
following categorical breakdown:
WIA Administrative (251-353160) $53,121.30
Lucy P. Sale (251-353661) 2,536.93
WIA Dislocated Worker (251-353851) 145,685.70
WIA Adult (2510353853) 43,346.90
WIA Youth In-School (2510353855} 93,0] 9.34
WIA Youth Out of School (251-353856) 36,268.56
Rapid Response #2 (251-353865) 287,966.00
TOTAL $575,250.93
This motion required a 10-Day Layover that had now been met. The following Roll Call Vote
was recorded: Mr. Barksdale-Yes; Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-Yes; Mr.
Harville-Yes; Mr. Snead-Yes; and Mr. Barber-Yes. Mr. Ecker's motion was unanimously
approved by the Board.
At the January 3, 2012 Board of Supervisors' Re-organizational Meeting, a motion was
made by Mr. Harville, seconded by Mr. Snead, to approve a reappropriation of funds as follows:
$75.00 to Sheriff-Wrecker Service (100-40031200-3170), $60.00 to Sheriff-Parts (100-4-
031200-6030), $44.00 to Sheriff-Training & Education (100-4-031200-5540), $500.00 to
Sheriff-Copier Lease (100-4-031200-6005), $1,400.00 to Sheriff-National Night Out (100-4-
031200-5880), $1,208.25 to Sheriff-Canine Program )100-4-031200-6045), $b97.77 to
Extradition (100-4-033100-5550), $100.00 to Animal Control -Donations (100-4-035100-
5883), $13,695.25 to WIA-Rent (251-4-353160-5420), $34,007.50 to Industrial Incentives (325-
4-081500-8222). This motion required a 10-Day Layover that had now been met and the
following Roll Call Vote was recorded: Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-Yes;
Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; and Mr. Barber-Yes. Mr. Harville's
motion was unanimously approved by the Board.
New Business
Motion came from the Finance Committee to approve the budget calendar for
FY2012/2013 as presented with the ability to eliminate any meeting the committee felt was not
necessary, which was unanimously approved by the Board.
Motion came from the Property & Building Committee to transfer $200,000 from the
regional jail account to the Captain Martin Building account and for staff to begin required
action to move, which was unanimously approved by the Board.
Motion came from the Property & Building Committee to continue to patch the Blairs
Community Center roof as needed, which was unanimously approved by the Board.
Motion was made by Mr. Harville, seconded by Mr. Snead, to approve the proposed
Spay/Neuter Policy Program Guidelines from Pittsylvania County as presented, which was
unanimously approved by the Board.
Mr. Ecker submitted for Public Record that he would like to continue reduction of his
annual salary compensation that he receives as a member of the Pittsylvania County Board of
Supervisors by ] 0% for the years 2012, 2013, 2014 and 2015, which is in compliance with the
P19
Adjourned Meeting
January 17, 2012
letter written by John P. Light on January 8, 2008, when Mr. Light then represented the Board of
Supervisors as their legal counsel.
Mr. William D. Sleeper
Adminlsirator Pittsylvania County
P.D. Box 426
Chatham, Virginia 24531
January 17, 2012
Dear Mr. Sleeper,
1 would Ilke to continue reduction of my anhusl salary compensation that 1 receive as a member
of the Board of Supervisors by 10% for years 2012, 2013,2014 and 2015.This Is In compliance of letter
written on January 8,2008 by County attorney Mr. John Light (copy encfosedj stating there is rso
Itmitation to my request for salary reduction. This letter delivered to Mr. William D. Sleeper on Jan.i7,
2012.
Sincerely, / ~ / ~
Marshall A. Ecker
Pit.YSylvania County Board of Supervisors
Staunton River Olstrict
rtot4All~ W. mn.llwwm
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ttOaBRT L. ~tOartliON. JR. t.C.
Jo1aV P. L76trr
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ATI'ORN6Y8 A'r LAW
377 PA't'70N S17t88'r
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January 8, 2008
MaraAall SoJcer
7836 ~eerview Road
Orotr1a, Virginia 24557
Dear Mr. ticker:
Re: Voluntary Reduction in Swlary
CHAR186 A. YOaaAV
(1~a9-706)
Pursuant to Your request made January 7, 2008 at the Annual Meeting of the Board of Supervisors of
Pittryivania County, Virginia, I have roviewed the Code of Virginia to determine whether or not there
aro any limitations contatnad therein negardins your naquaat. It is my undcratanding that you aro
simply requesting a voluntary roduation of the salary paid to you as a member of the Board of
Supervisors of P[ttaylvania County, Virginia, and are not proposing that the annual oompvnsation to be
allowed to eaeh msmber of the Soard of Supervisors be reduc-.ed_
The Code of Virginia in Title t 3.2, Chapter 14, grtiCle 1 .1, Section 1 S_2-1414.1 et seq_ provides for
specific limitations on the comporlsation to be paid to members of the Board of Supervisors of the
County in the Commonwealth of Virginia, and provide expllolt proceduros and limitations on the
timing of any such board action. However, I oar find no limitation on your wthority to individually
decline to accept I OY. of the annual compensation that has pnavioualy been allowed each member of
she Board of Superviaots of Pittsylvania County. Furthermore, I do not believe that your requsai
requires board action, but can simply be accomplished by delivering a written request to voluntarily
n>tdtace your annual cotttp~enaatlon by such amount as you deem f'it to the County AdministraLOr of
Pittsylvania County.
Should you have any questions rogarding flea content of this
Very truly yours,
JPLJbw
oc: William D. Sleeper
please feel froe to contact me_
Motion was made by Mr. Harville, seconded by Ms. Bowman, for the County
Administrator to notify the Pittsylvania County Court Services that Pittsylvania County will
certainly consider their request of $6,094.81 as the County's share for participating in its
diversion program during the County's 2012/13 budget process and request clarification from the
Court Services that if any of the three localities that participate; Halifax County, the City of
Danville, and Pittsylvania County, do not participate with their additional local share, would the
entire $27,000 of total participation cost be reduced from the budget; and that this matter be
P20
Adjourned Meeting
January 17, 2012
referred to the Finance Committee. Mr. Harville's motion was unanimously approved by the
Board.
Mr. Greg Sides, Assistant County Administrator for Planning and Development, gave a
presentation on the West Piedmont Economic Development District's Year 2012/13 Regional
Comprehensive Economic Development Strategy (CEDS). Mr. Sides' presentation included
revisions to the information the Board had received in their packets. Mr. Ecker asked that
another revision be made to include the Town of Hurt be included with Pittsylvania County and
the Towns of Chatham and Gretna under that in the Water System Improvement Plan. Motion
was made by Mr. Harville, seconded by Ms. Bowman, to approve the CEDS work plan with Mr.
Side's revisions and Mr. Ecker's request concerning the Town of Hurt being included in the
Water System Improvement Plan, which was unanimously approved by the Board.
Motion was made by Mr. Ecker, seconded by Mr. Hagerman, to hold a public hearing on
Monday, February 6, 2012 for citizen input for "No Thru Trucks" on State Road 633/640 to State
Road 688 in Pittsylvania County, Virginia, which was unanimously approved by the Board.
Motion was made by Mr. Ecker, seconded by Mr. Hagerman, to hold a public hearing on
Monday, February 6, 2012 for citizen input for "No Thru Trucks" from U.S. 29 to State Road
931 and State Route 654 to State Road 634 in Pittsylvania County, Virginia, which was
unanimously approved by the Board.
Motion was made by Mr. Harville, seconded by Ms. Bowman, to { 1) accept Option I
with capitalized interest of the proposal of Banc of America Public Capital Corporation, on
behalf of Bank of America, tv finance new E-911 equipment and towers for Pittsylvania County
and (2) authorize the County Administrator to (a) execute the propel of evidence such acceptance
and (b) take all necessary action in connection therewith. Mr. Harville's motion was
unanimously approved by the Board.
Motion was made by Mr. Snead, seconded by Mr. Harviile, to approve a contract
amendment with Federal Engineering, Inc. with a ceiling cost of $120,000; and that a $28,518
Interoperability Grant secured by the County goes towards helping pay for the cost of this
contract amendment. Mr. Snead's motion was unanimously approved by the Board.
Motion was made by Mr. Harville, seconded by Mr. Snead, to authorize the County
Administrator to work with the City of Danville in dialogue and discussion with the County and
City on the feasibility of a joint E9 ] 1 system and bring any findings/suggestions from these joint
discussions back to the Telecommunications Committee. Mr. Ecker asked Mr. Harville to
include in his motion that the E911 center would remain located in the County. Mr. Harville
amended his motion to include Mr. Ecker's request, which was seconded by Mr. Snead. The
Board unanimously approved Mr. Harville's motion.
Items Added
Upon a motion by Mr. Harville, seconded by Mr. Ecker, the Board unanimously
approved Resolution 2012-01-01, concerning the issue of devolution and that this resolution be
forwarded to Pittsylvania County's elected officials in the Virginia General Assembly.
P21
Adjourned Meeting
January 17, 2012
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION
2012-01-01
VIRGINIA: At the adjourned meeting of the Pittsylvania Coumy Board of Supervisors held on Tuesday, January 17,
2012 in the General District Courtroom of the Edwin R. Shields Courthouse Addition, the following resolution was
presented and adopted:
Wberens, the Pittsylvania County Board of Supervisors joins the efforts of the Commonwealth's counties in
encouraging the 2012 General Assembly to continue the state and local partnership funding of core government
services; and
Whereas, the transfer of funding for core services from the state to local governments is devolution. Devolution will
continue to be used throughout the 2012 General Assembly, as we work to develop a state budget for Fiscal Years 2011-
2013;and
Whereas, the Pittsylvania County Board of Supervisors understands that prtsgnm devolution is the shifting of state
responsibilities to local governments. Counties have experienced first-hand the shift in funding for local programs and
are already saddled with additional responsibilities in providing services for fosttr care children, police, line of duty
costs and maintenance of bcal libraries; and
Wberres, core local services that include public education, police, fire and social services are services that must be
funded through the state and local partnership. "Passing the buck" to localities only perpetuates increases in real estate
and business taxes; and
Wbereru, for several years, localities have been rruutdated to give back to the Commonwealth funding that was
designed to support these local programs. Last yeu, local governments had to write checks or receive reducod
reimbursements from the state for S60 million under a program known as "Aid to Localities." Governor McDonnell has
chosen to "chip" away at this annwl local contribution by reducing the yearly required payment by SIO million in his
introduced budget; and
Whereas, the state originally introduced this reduction to balance the state budget, but as the economy improves and
state revenue increases, our state leaders must promptly eliminate this funding rodtrction and stratain local services; now
THEREFORE BE IT RESOLVED, that the Pittsylvania County Board of Supervisors supports localities and the
Commonwealth continue their partnership and provide corn government functions without shifting or shirking
responsibilitios; end
BE IT FURTHER RESOLVED by the Pittsylvaoia County Board of Supervisors, in order to address the mandates
and financial responsibilities which have been sMfted b localities, that our stela elated officials act to ensure localities
have the tools to fund our core services, provide county governments with the egwl taxing authority of cities and towns
and immodiatety begin a process to initiate tax reform for state end local government.
Given under my hand this the 17"' day of January, 2012.
./~ ~ ~ ~~
-~ ,
Tim R. Barber, Chaim~an
Pittsylvania ounty Board of Supervisors
i~
William D. Sleeper, C t1t
Pittsylvania County Board of Supervisors
Upon a motion by Mr. Hagerman, seconded by Mr. Ecker, the Board unanimously
approved the re-appointment of Mr. John Linley as the citizen appointee to the Tri-County Lake
Administrative Commission (TLAC).
P22
Adjourned Meeting
January 17, 2012
Motion was made by Mr. Barksdale, seconded by Mr. Harville, to award a contract to
Campbell/Harris Security Equipment, at a cost of $17,278.73, as a sole source purchase for the
Model CT-30 Contraband Team Inspection Kit and appropriate $10,000 to Fund 241. The
following Roll Call Vote was recorded: Mr. Hagerman-Yes; Ms. Bowman-Yes; Mr. Ecker-Yes;
Mr. Harville-Yes; Mr. Snead-Yes; Mr. Barksdale-Yes; and Mr. Barber-Yes. Mr. Bazkdale's
motion was unanimously approved by the Board.
Board Anaointments
Upon a motion by Ms. Bowman, seconded by Mr. Ecker, the Board unanimously
approved appointing Ms. Cindy Prytle to serve in the unfulfilled seat of the Chatham-Blairs
representative on the Recreation Advisory Board left vacant after the death of Ms. Jean Shields.
Ms. Prytle's term will be from January 17, 2012 until June 30, 2012.
Reports from Board Members
Ms. Bowman reminded the Boazd of the upcoming Virginia Association of Counties
(VACO) Legislative Day Forum on February 9, 2012 and gave a brief General Assembly update.
Reports from County Administrator
The following Board members acknowledged they wanted to attend Legislative Day: Mr.
Ecker, Ms. Bowman, Mr. Snead, Mr. Harville and Mr. Barber. They further stated that whether
they spent the night in Richmond or not was contingent on whether the County's local
representatives would be able to attend dinner with them or not.
Adjournment
Motion was made by Mr. Harville, seconded by Mr. Ecker, to adjourn, which was
unanimously approved by the Board. The meeting adjourned at 8:56pm.
P23
PiTTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
2-06-12
ITEM NUMBER:
5(c)
Consent Agenda: Citizen Emergency Response
Team(CERT) Grant Appropriation
SUBJECT/PROPOSAL/REQUEST:
CERT Grant Appropriation
STAFF CONTACT(S):
ACTION:
CONSENT AGENDA:
ACTION:
Yes
ATTACHMENTS:
No
REVIEWED BY:
INFORMATION:
INFORMATION:
BACKGROUND:
DISCUSSION:
Pittsylvania County has been awarded and has received $41,000 for the Community Emergency Response
Team Grant (CERT). Therefore, these funds need to be appropriated by the Board of Supervisors so that they
may be utilized for expenditure. This grant does not require a local match.
RECOMMENDATION:
Staff recommends that $41,000 be appropriated to the 2011-2012 budget to the CERT Grant (250-032424}.
This appropriation requires a Rol! Call Vote.
P24
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
2-06-12
ITEM NUMBER:
5(d)
Consent Agenda: Governor's Opportunity Fund
(GOF) Appropriation-Requires a Roll Call Vote
SUBJECT/PROPOSAL/REpUEST:
Appropriation of Governor's Opportunity Funds
STAFF CONTACT(S):
ACTION:
CONSENT AGENDA:
ACTION:
Yes
ATTACHMENTS:
No
REVIEWED BY:
INFORMATION:
INFORMATION:
BACKGROUND:
DISCUSSION:
Pittsylvania County has been awarded $50,000 from the Governor's Opportunity Fund. The Board needs to
appropriate these funds so that they may be properly disbursed.
RECOMMENDATION:
Staff recommends that $50,000 be appropriated to 330-4-081500-8223 from the Governor's Opportunity
Funds received (330-3-000000-190212). THIS AMENDMENT REQUIRES A ROLL CALL VOTE.
P25
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA 'TITLE:
AGENDA DATE:
ITEM NUMBER:
5(t)
Proclamation -Black History Month
Proclamation for Black History Month
Mr.
02-06-2012
ACTION:
CONSENT AGENDA:
ACTION:
Yes
ATTACHMENTS:
Yes
INFORMATION:
INFORMATION:
BACKGROUND:
Each year the Pittsylvania County Board of Supervisors passes a Proclamation in the month of February to
commemorate Black History Month.
Attached hereto, you will find a Proclamation for Black History Month for February 2012
The staff recommends to the Board of Supervisors to approve the attached Proclamation for Black History
Month and authorize the County Administrator to notify the necessary news media.
P26
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
PROCLAMATION
BLACK HISTOR Y MONTH
February 2012
Whereas, February 2012 marks the ninety-seventh Black History Celebration to be held
to encourage understanding and appreciation among all Americans of the significant role that
Black Americans have played in so many areas of America's success story; and
Whereas, the theme of this year's celebration is "Black Women in American History
and Culture"; and
Whereas, African American women have played a vital role in the history of our nation
and our Army since the American Revolution. Their patriotism, loyalty and leadership, coupled
with their hard work, intellect and artistic expression, have enriched the African American
community and the nation as a whole; and
Whereas, all citizens should join in gratefully honoring and recognizing the exceptional
outstanding contributions which African Americans, both women and men, have made to their
fellow citizens and to all humanity; and
Whereas, Black Americans have made substantial contributions to human progress in
the fields of Economics, Medicine, Law, Science, Technology, Literature, and in many other
phases of human endeavors, and continue to have an important impact in the information age
and in every frontier of science and art; and
Whereas, the Board of Supervisors encourages all Citizens of Pittsylvania County to
better understand the role of Black Citizens in the formation and growth of our Nation, State
and Country; then
Now, Therefore, the Pittsylvania County Board of Supervisors do hereby proclaim that
the month of February as Black History Month in Pittsylvania County and that the Pittsylvania
County Schools, County Libraries and all of the Citizens of Pittsylvania County are encouraged
to make a special effort to research and acknowledge the contributions of Black Men and
Women to the advancement of all races, to the end that we may be more aware of the unity of
humankind and our basic principles of freedom, equality, and democracy.
Given under my hand this 6th day of February 2012.
Tim R. Barber, Chairman
Pittsylvania County Board of Supervisors
William D. Sleeper, Clerk
Pittsylvania County Board of Supervisors
P27
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
ITEM NUMBER:
Proclamation for Earth Day
Proclamation
STAFF CONTACT(S):
Mr
02-06-2012
ACTION:
CONSENT AGENDA:
ACTION:
Yes
ATTACHMENTS:
Yes
5(g)
INFORMATION:
INFORMATION:
BACKGROUND:
The Honorable Brenda Bowman, Supervisors for the Chatham-Blairs District, has asked the Board to
consider approving a proclamation designating April 21, 2012 as Earth Day in Pittsylvania County. A
citizen, along with boy & cub scouts, plans to speak to the Board under Hearing of the Citizens concerning
local plans for Earth Day, April 21, 2012.
Attached hereto, you will find a Proclamation for Earth Day, April 21, 2012.
RECOMMENDATION:
The staff recommends to the Board of Supervisors to approve the attached Proclamation for Earth Day, April
21, 2012 and authorize the County Administrator to notify the necessary news media.
P28
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
PROCLAMATION
EARTH DAY
Apri121, 2012
Whereas, the global community now faces extraordinary challenges such as
environmental degradation, climate change, food and water shortages, and global
health issues; and
Whereas, all people, regardless of race, gender, income, or geography, have a
moral right to a healthy, sustainable environment; and
Whereas, it is understood that the citizens of the global community must step
forward and take action to create positive environmental change to combat the
aforementioned global challenges; and
Whereas, a sustainable environment can be achieved on the individual level
through educational efforts, public policy, and consumer activism campaigns; and
Whereas, it is necessary to broaden and diversify the environmental movement to
achieve maximum success; then
Now, Therefore, the Pittsylvania County Board of Supervisors do hereby proclaim
April 21, 2012 as Earth Day throughout Pittsylvania County and pledge their
support of environmental initiatives in Pittsylvania County and to encourage others
to undertake similar actions.
Given under my hand this 6th day of February 2012.
Tim R. Barber, Chairman
Pittsylvania County Board of Supervisors
William D. Sleeper, Clerk
Pittsylvania County Board of Supervisors
P29
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
ITEM NUMBER:
Resolution 2012-02-01 -Trey Edmunds
SUBJECT/PROPOSAL./REQUEST:
Resolution for Recognition
02-06-2012
ACTION:
CONSENT AGENDA:
ACTION:
Yes
Ycs
Mr.
5(h)
INFORMATION:
INFORMATION:
BACKGROUND:
Dan River High School varsity athlete Trey Edmunds has been named to PARADE Magazine's 2012 All-
American High School Football Team, which has been the nation's premier All-American high school
football team for the last 41 years.
DISCUSSION:
Attached hereto, you will find Resolution 2012-02-01, honoring this outstanding young man and his
accomplishments.
The staff recommends to the Board of Supervisors to approve the attached Resolution and present it to Trey
Edmunds at the Board of Supervisors meeting on February 6, 2012.
P30
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION
2012-02-01
VIRGINIA: At the adjourned meeting of the Pittsylvania County Board of Supervisors held on Monday, February 6,
20]2 in the General District Courtroom of the Edwin R. Shields Courthouse Addition, the following resolution was
presented and adopted:
Whereas, Dan River High School varsity athlete Trey Edmunds has been named to PARADE Magazine's 2012 All-
American High School Football Team, which has been the nation's premier All-American high school football team for
the last 41 years. In partnership with Sporting News, PARADE editors chose 53 seniors throughout the nation, whose
on-the-field performances represent the best of high school football, and Trey Edmunds was one of only 3 athletics from
Virginia selected for this prestigious award; and
Whereas, Trey Edmunds is the first player in Dan River High School's history to be named to PARADE Magazine's
All-American High School Football Team; and
Whereas, for a career at Dan River High School, Trey Edmunds accounted for 5642 all-purpose yards, including 4,516
rushing yards, 65 total touchdowns, while defensively totaling 371 tackles and l 1 interceptions-an impressive record in
itself and remarkable in that Trey has only played running back these last two years and has just turned 17 years old;
and
Whereas, along with the honor of being named a PARADE All-American, Trey Edmunds was named the Single A
Office Player of the Year by VirginiaPreps.com and named to the VirginiaPreps.com Single AAll-State football team
as a running back; and
Whereas, Trey Edmunds was also named 2011 Danville Register & Bee All-Metro Football Offensive Player of the
Year, was named first-team offense running back for both Region B and the Dogwood District, and was first-team
linebacker on defense in the Dogwood District; and
Whereas, a native of Ringgold, Virginia, Trey Edmunds is the son of Ferrell and Felicia Edmunds and is a member of
the junior usher board at his church where he also sings in the choir and is a member of the church step team; and
Whereas, Trey Edmunds is described by local coaches and peers as displaying excellent character, integrity, and a
positive attitude on and off the field, making him not only a special athlete and outstanding student but an extraordinary
young man; then
THEREFORE BE IT RESOLVED, that the Pittsylvania County Board of Supervisors, on the behalf of all of the
citizens of Pittsylvania County, express their sincere appreciation, admiration, and congratulations to Trey Edmonds on
being named to PARADE Magazine's 2012 All-American High School Football Team, bringing not only honor to
himself and his family, but to Dan River High School and all of the citizens of Pittsylvania County and furthermore, the
Board of Supervisors congratulates Trey Edmunds on signing his National Letter of [ntent to continue his football
career at Virginia Tech, wishing him the best in his future academic endeavors and athletic career; and
BE IT FURTHER RESOLVED that a copy of this resolution be presented by the Board of Supervisors to Trey
Edmunds.
Given under my hand this the 6~' day of February, 2012
Tim R. Barber, Chairman
Pittsylvania County Board of Supervisors
William D. Sleeper, Clerk
Pittsylvania County Board of Supervisors
P31
PUBLIC HEARING
P32
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE:
Public Hearing State Route 640 and State Route 633 02-06-2012
Wards Road, Stone Mill Road, and Clover Road
ACTION:
SUBJ EC"T/PROPOSAL/REQUEST:
No through Truck Restrictions on the Roads in ACTION:
Pittsylvania County Yes
ATTACHMENTS:
Yes
STAFF CONTACT(S):
Mr. Sleeper REVIEWED BY:
INFORMATION:
INFORMATION:
BACKGROUND:
The Honorable Marshall Ecker requested the Board of Supervisors to set a public hearing to establish an
additional no through truck restriction on roads in the Staunton River District to stop Semi-tractor trailer
trucks hauling mostly wood chips from cutting through to the Power Plant on narrow county roads.
DISCUSSION:
The intent is to stop trucks crossing the Manson bridge into Pittsylvania County and using either Wards
Road, Clover Road, or Stone Mill Road to get to Grit Road. The County Roads are very narrow and curvy.
This creates a danger to passenger vehicles and school buses using these roads. "fhe county already received
restrictions on Blue Ridge Drive, however trucks are now looking for other routes on narrow county roads. A
reasonable alternate is to follow Gladys Road, State Road 699, in Campbell County to U.S. Route 29 Wards
road, then south to Route 712 exit at A1taVista, then on to Business 29 Main Street, to Pittsylvania Avenue,
then East onto State Route 668 Grit Road.
RECOMMENDATION:
Staff request the Board hold the required public hearing and authorize the County Administrator to send a
resolution, which shall be Resolution #2012-02-02, with the required maps to VDOT requesting the
restrictions.
P33
PUBLIC HEARING NOTICE
The Board of Supervisors of Pittsylvania County will hold a public hearing on Monday,
February 6, 2012 at 7:00 p. m. in the General District Courtroom located on the second floor of
the Edwin R. Shields Courthouse Addition in Chatham, Virginia to receive citizen input on the
proposal to restrict truck traffic on part of State Route 640, (Wazds Road) to State Route 633
(Clover Road) and State Route 633 (Stone Road) until reaching State Route 688 (Grit Road), in
the Staunton River District. A reasonable alternative route for this would be the following. State
Route 699 (Gladys Road) to RT 29 (Wards Road); 29 South to the northern most exit for
Altavista, RT 712 then South on BUS 29 come back through town to Pittsylvania Avenue and
turn east onto RT 668 (Grit Road).
The proposed restriction will be on any truck, truck and trailer, or semi-trailer combination
except a pickup truck or panel truck.
A full text of the proposed changes is available in the office of the County Administrator, 21
North Main Street, Chatham, Virginia, Monday through Friday from 8:00 a. m. to 5:00 p. m. for
public viewing.
P34
Star-Tribune News
February 1, 2012
' PUBLIC HEARING NOTICE
The Board of Supervises of Pidsylvania County will hold a
public hearing on Monday, February 6, 2012 at 7:00 p. m. in
the General District Courtroom located on the second floor of
the Edwin R. Shields CourthouseAddition in Chatham, Virgin-
ia ko receive ciSizen input on the proposal to restrict truck Uaf-
fic on part of State Route 640, (Wards Road) to State Route
633 (Clover Road) and State Route 633 (Stone Road) until
reaching Slate Route 688 (Grit Road), in the Staunton giver
District A reasonable alternative route for this would be the
fdlowing State Route 699 (Gladys Road) to RT 29 (Wards
Road); 29 South to the nethem moss axis for Altavista, RT
712 then South on BUS 29 come back through town to Pittsyl-
vania Avenue and turn east onto RT 668 (Grit Road).
The proposed restriction will be on any truck, thick and
trailer, or semi-trailer combination except a pickup truck or
panel truck.
A full text of the proposed changes is available in the offrce
of -he County Administrate, 21 North Main Street, Chatham,
Vrginia, Monday through Friday from 8:00 a. m. to 5:00 p. m.
for public viewing.
P35
Star-Tribune News
January 25, 2012
PUBLIC HEARING NOTICE
The Board of Supervisors of Pittsylvania County will hold a
wblic hearing on Monday, February 6, 2012 at 7:00 p. m. in
the General Distract Courtroom located on the second floor of
the Edwin R. Shields Courthouse Addition in Chatham, Virgin-
ia to receive dtizen input on the proposal to restrict Uudc traf-
fic on part of State Route 640, (Wards Road) to State Route
633 (Cover Road) and State Route 633 (Stone Road) until
reaching State Route 688 (Grit Road), in the Staunton River
Distrad. A reasonable altemaUve route for this would be the
idlovaing. Stale Route 699 (Gladys Road) to RT 29 (Wards
Road); 29 South to the northern most exit for Altavista, RT
112 then South on BU5 29 come bads through town to Pittsyl-
vania Avenue and hrm east onto RT 668 (Grit Road).
The Proposed restriction will be on arty truck, truck and
trailer, or semi-trailer combination except a prcltup truck or
A full text of the proposed changes is available in the office
the County Administrate, 21 North Main Street, Chatham,
r~nia, Monday Through Friday from 8:00 a. m. to 5:00 p. m.
r public viewing.
P36
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PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE:
Public Hearing State Route 931, Sycamore Creek 02-06-2012
Road and State Route 654, Dalton's Farm Lane to
State Route 634, Blue Ridge Drive ACTION:
SU BJECT/PROPOSA L/REOU EST:
ACTION:
No through Truck Restrictions on the Roads in Yes
Pittsylvania County
ATTACHME
Yes
REVIEWED BY:
STAFF CONTACT(S):
Mr. Sleeper
ITEM NUMBER:
7
INFORMATION:
INFORMATION:
The Honorable Marshall Ecker requested the Board of Supervisors to set a public hearing to establish an
additional no through truck restriction on State Road 931, Sycamore Creek Road and State Road 654,
Daltons Farm Road, from U.S. 29 NB to State Road 634, Blue Ridge Drive.
The intent of the public hearing is to receive citizen input on the proposal to restrict truck traffic on part of
State Route 931, (Sycamore Creek Road) off US Hwy 29 and SR 654 Dalton's Farm Lane) to State Route
634 (Blue Ridge Drive), which is already restricted, in the Staunton River District. A reasonable alternative
route for this would be the following. Alternate A: a commercial route be used such that the trucks would go
up U.S. RT 29 to Altavista and take SR 43 (Bedford Road) into the Town of Altavista; make a left onto 7`h
Street; drive 3 blocks on 7`h Street to Pittsylvania Avenue; turn right and go east on Pittsylvania Avenue
across the Staunton River to State Route 668 (Grit Road) in Pittsylvania County to the Virginia Power facility
on the left hand side of SR 668. Alternate B: use RT 40, R'T 29, RT 57 to 29 North to the northern most exit
for Altavista, RT 712 then South on BUS 29 come back through town to Pittsylvania Avenue and turn east
onto RT 668.
The proposed restriction will be on any truck, truck and trailer, or semi-trailer combination except a pickup
truck or panel truck.
Staff request the Board hold the required public hearing and authorize the County Administrator to send a
resolution, which shall be Resolution #2012-02-03, with the required maps to VDOT requesting the
restrictions.
P38
PUBLIC HEARING NOTICE
The Board of Supervisors of Pittsylvania County will hold a public hearing on Monday,
February 6, 2012 at 7:00 p. m. in the General District Courtroom located on the second floor of
the Edwin R. Shields Courthouse Addition in Chatham, Virginia to receive citizen input on the
proposal to restrict truck traffic on part of State Route 931, (Sycamore Creek Road) off US Hwy
29 and SR 654 Dalton's Farm Lane) to State Route 634 (Blue Ridge Drive), which is already
restricted, in the Staunton River District. A reasonable alternative route for this would be the
following. Alternate A: a commercial route be used such that the trucks would go up U.S. RT 29
to Altavista and take SR 43 (Bedford Road) into the Town of Altavista; make a left onto 7~'
Street; drive 3 blocks on 7`}' Street to Pittsylvania Avenue; turn right and go east on Pittsylvania
Avenue across the Staunton River to State Route 668 (Grit Road) in Pittsylvania County to the
Virginia Power facility on the left hand side of SR 668. Alternate B: use RT 40, RT 29, RT 57 to
29 North to the northern most exit for Altavista, RT 712 then South on BUS 29 come back
through town to Pittsylvania Avenue and turn east onto RT 668.
The proposed restriction will be on any truck, truck and trailer, or semi-trailer combination
except a pickup truck or panel truck.
A full text of the proposed changes is available in the office of the County Administrator, 21
North Main Street, Chatham, Virginia, Monday through Friday from 8:00 a. m. to 5:00 p. m. for
public viewing.
P3H
Star-Tribune News
February 1, 2012
PUBLIC HEARING NOTICE
The Board of Supervisors of Pittsylvania County will hold a
public hearing on Monday, February 6, 2012 at 7:00 p. m in
the General District Courtroom located on the second floor of
the Edwin R. Shields Courthouse Addition in Chatham, Virgin-
ia toreceive citizen input on the proposal to restnct truck traffic
on part of State Route 931, (Sycamore Creek Road) aft US
Hwy 29 and SR 654 Dalton's Farm Lane) to State Route 634
(Blue Ridge Drive), which is already resfricted, in the Staunton
River District. A reasonable alternative route for this would be
the following. Alternate A a commercial route be used such
'that the trucks would go up U.S. RT 29 to Altavista and take
SR 43 (Bedford Road) into the Town of Altavista; make a Iett
onto 7th Street; drive 3 blacks on 7th Street to Pittsylvania Av
enue; turn right and go east on Pittsylvania Avenue across the
Staunton River to State Route 668 (Grit Road) in Pittsylvania
County to the Virginia Power faality on the left hand side of SR
668. Attemate B: use RT 40, RT 29, RT 57 to 29 North to the
northern most exit forAlta+nsta, RT 712 then South on BUS 29
come bade through town to Pittsylvania Avenue and turn east
onto RT 668.
The proposed restriction will be on any truck, WCk and
trader, or semi-trailer combination except a pickup truck or
Afull text of the proposed changes is available in the ofl
the County Administrator, 2t North Main Street, Chath<
rginia, Monday through Friday from 8:00 a. m. to 5:00 p.
P40
Star-Tribune News
January 25, 2012
PUBLIC HEARING NOTICE
The Board of Supervisors of Pittsylvania County will hold a
public hearing on Monday, February 6, 2012 at 7:00 p. m. in
the General District Courtroom located on the second floor of
the Edwin R. Shields Courthouse Addition in Chatham, Virgin•
is to receive citizen input on the proposal to restrict truck traffic
on part of State Route 931, (Sycamore Creek Road) off US
Hwy 29 and SR 654 Dalton's Farm Lane) to State Route 634
(Blue Ridge Drive), which is already restricted, in the Staunton
River District. A reasonable ettemative route for this would be
the following. AStemate A a commercial route be used such
that the trucks would go up U.S. RT 29 to Altavista and take
SR 43 (Bedford Road) into the Town of Altavista; make a left
onto 7th Street; drive 3 blocks on 7th Street to Pittsylvania Av-
enue; tum right and go east on Pittsybania Avenue across the
Staunton River to State Route 668 (Grtt Road) in Pittsylvania
County to the 1luginia Power faality on the left hand side of SR
668. Attemate B: usa RT 40, RT 29, RT 57 to 29 North to the
northern most exd for Altavista, RT 712 then South on BUS 29
come back through town to Ftittsylvania Avenue and turn east
onto RT 668.
The proposed restriction will be on any truck, truck and
trailer, or semi-trailer combination except a pickup truck or
A full text of the proposed changes is available in the office
the County Administrator, 21 North Main Street, Chatham,
rginia, Monday through Friday from 8:00 a. m. to 5:00 p. m.
r public viewing.
P41
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NEW BUSINESS
P43
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Smith Mountain Lake Business Association -
Shoreline Management Plan
AGENDA DATE:
02-06-2012
ITEM NUMBER:
8
Shoreline Management Plan
STAFF CONTACT(S):
Mr. Sleeper
ACTION:
ACTION:
Yes
ATTACHMENTS:
Yes
REVIEWED BY:
INFORMATION:
INFORMATION:
BACKGROUND:
Pittsylvania County, along with Bedford, Campbell and Franklin Counties, has been negotiating with
American Electric Power (AEP) and the Federal Energy Regulatory Commission (FERC) concerning
licensing of Smith Mountain Dam for AEP.
DISCUSSION:
One of the items involved in the licensing for AEP at Smith Mountain Dam is the Shoreline Management
Plan. Because there have been issues and controversies arising concerning the Shoreline Management Plan,
the Smith Mountain Lake Marina Business Association is requesting the Counties of Bedford, Campbell,
Franklin, and Pittsylvania to coordinate their regulations involving the docks, construction of the docks, and
exert their governmental authority over the licensing requirements of FERC, substituting the county
regulations for those imposed by AEP in the Shoreline Management Plan. Attached also you will see the
difference between the four counties in relationship to their Erosion & Sediment Control permits, which is
another issue related to the Shoreline Management Plan.
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review and consideration, and agrees that the counties
should be in charge of the permitting and structuring of docks and Erosion & Sediment Control permits on
Smith Mountain Lake and Leesville Lake; recommends the approval of Resolution 2012-02-04.
P44
Smith Mountain Marina Business Association
Permitting Flow Chart
Counties write reasonable and enforceable regulations
• Regulations should be consistent with current state and local building codes.
• Remove regulations that are currently addressed at the federal, state or local
levels.
Regulations adopted i^ local building ordinances
• Any violations would be handled at a local level. .
County approves dock design, buildable area and issues permit
• The responsibility shifts to a department that is experienced in planning, building
and inspections.
• Normal repair and maintenance are currently done in the counties without the
need for permits as long as the structure is not modified. AEP is requiring such
permits and is putting further burdens on the landowners to maintain their
property.
County forwards a copy of permit to AEP, rather than having the current licensee sign,
notarize and record permits with the county.
• Current dock application takes certain rights away from the landowner. These
license agreements are holding up real estate transactions and lowering the
willingness for newcomers to make investments on the lake.
• Contractor should be allowed to act as the owner's agent to obtain a permit.
Construction of dock is completed
Counties do inspection of structure and issue a Certificate of Occupancy
• At this point, the process has been completed the same way that all other
structures are constructed in the counties. At any point during the process, if there
are any questions, discrepancies or violations, they will be handled in the same
manner as any other county permitted construction project.
Other permitting such as clearing, stabilization and landscaping
• Simply follow the existing federal, state and local regulations that are in place.
Benefits
• Permitting is nat put behind other corporate projects.
• Customer service can he improved at the county level if the service is poor, unlike
the current system at AEP, where no one is accountable for it.
• Office hours are available during normal business hours and not by appointment
only.
P45
SMITH MOUNTAIN MARINE BUSINESS ASSOCIATION
RESOLUTION
Request for the Counties to Write and Enforce Shoreline Regulations
WHEREAS, one of the stated Goals of the current, flawed Appalachian Power Company
(APCO) SMP is: Striving for a balance that supports local economic interests yet protects
environmental and recreational resources and that allows the public to enjoy these interests and
resources. The APCO Shoreline Management Plan fails to meet this goal; and
WHEREAS, the Smith Mountain Project: (1) has great economic importance to the region; (2) is
recognized as the main economic engine for area surrounding Smith Mountain and Leesville
lakes for the last forty five years, and; (3) that the APCO Shoreline Management Plan as
currently imposed damages economic growth through burdensome regulation far no offsetting
purpose; and
WHEREAS, disregarding existing adequate Federal, State, and Local Regulations, the APCO
Shoreline Management Plan violates existing regulations and imposes unneeded and more
limiting regulations; and
WHEREAS, there is no scientific basis to impose the unsupported and unnecessary regulatory
burdens of the APCO Shoreline Management Plan; and
WHEREAS, Local governments in the Commonwealth of Virginia are constitutionally
responsible for regulation of development and land use, however, the APCO Shoreline
Management Plan continues to wrongly permit APCO to classify the Smith Mountain Lake
Shoreline in a manner that limits residents and businesses access to and use of project waters;
and
WHEREAS, on the permit application it requires that the owner of the land provide written
authorization that APCO has the authority over the owner's use of the land both above and below
the water level, and includes a restriction that only six (6) feet of shoreline can be used to enter
the lake. The written authorization is notarized and recorded at the county courthouse; and
WHEREAS, if all requirements are met in the Shoreline Management Plan by an applicant,
APCO still reserves the right to deny the permit; and
WHEREAS, regarding Dock Ownership and Transfer, APCO insists on anon-standard practice
of individual assignment of dock permits; for example, before re-assignment of a dock permit,
APCO often forces the seller to modify the dock to meet the most current regulations; for this
instance, SMMBA recommends that dock assignments should transfer with the property deeds,
being grandfathered as all structures fixed to land so pass under Virginia property APCO
Shoreline Management Plan discourages proper maintenance of structures in the project
boundary by limiting their maintenance to 50%, SMMBA recommends that maintenance actions
no longer be limited; and
P46
WHEREAS, Appalachian Shoreline Management Plan penalizes land owners who want to stop
the erosion of property even when the erosion is washing beyond project boundaries by
requirement of planting bushes and trees outside the project boundaries some even above the 800
contour; and
WHEREAS, APCO SMP does not allow any dredging from 793.5 to 795 and has an eight (8)
foot draw down of water level but only allows to maintain to a six (6) foot depth which leaves 2
feet of silt at lowest water draw down level rending many areas unnavigable, impassable and
dangerous; and
WHEREAS, regarding regulations for shoreline business, APCO's SMP imposes restrictions on
food preparation, sale of food and beverages, boating supplies, other items, and restaurant
seating within the project area, none of which are reasonable or justified. These unnecessary
regulations limit the ability of marine businesses to innovate, to serve their customer's needs and
expectations; and threaten these businesses future existence; and
WHEREAS, SMMBA views APCO's permitting and enforcement processes as so non-
responsive and obstructionist as to fail minimum license requirements, as there are no office
hours, permit processing timelines, and both phone and written correspondence, including
electronic delivery, is frequently ignored and responses inordinately delayed for days, weeks,
and in some cases even months. Permitting is cumbersome and unnecessarily complicated,
resulting in unnecessary delays that the impact resident's property improvement timelines and
contractor payment schedules, costing thousands of dollars in idle labor costs, loss of skilled
employees among member businesses.
THEREFORE BE IT RESOLVED: The Board of Directors and members of the Smith Mountain
Marine Business Association (SMMBA), representing the interests of 34 businesses and the
citizens in the four counties it serves, unanimously requests that the sovereign Counties of
Bedford, Campbell, Franklin, and Pittsylvania reassert their authorities, as granted by the
Constitution of the Commonwealth of Virginia at Article 1 Sections 7 and 14, to regulate land
use and subdivision within the project boundary of the Smith Mountain project, in accordance
those powers granted by the Commonwealth to the localities under Virginia Code -Title 15.2
- COUNTIES, CITIES AND TOWNS. Specifically, that each of the Counties author and
adopt reasonable regulations to administer the shorelines of the Smith Mountain Project and
enforce those regulations, independent of and as events unfold, substituting for such regulations
currently imposed by APCO's Shoreline Management Plan.
This Resolution was adopted by the Smith Mountain Marine Business Association Board of
Directors at its meeting of September 12`h, 2011 as attested to below.
,d_ ~--~L~C~G
Richard (Dickie) Dill, President SMMBA Jason er, Vice President SMMBA
P47
What amount of land disturbance requires an E&SC permit?
Permit is requires if more than
10,000 square feet of land is
disturbed.
Permit is required if more than
3,000 square feet of land is
disturbed, if such disturbance is
within 200' of surface water
(lakes, rivers streams, creeks,
ponds, etc.)
Permit is required if more than
10,000 square feet of land is
disturbed.
Permit maybe required for lesser
areas, if such disturbance
changes the course of a stream
or the shoreline of a body of
water. Based on Administrator's
discretion.
Permit is required if more than
10,000 square feet of land is
disturbed.
Permit maybe required for lesser
areas, at Program Administrator's
discretion.
When is an engineered E&SC plan required?
Plan is required for all E&SC
permits, except for those
associated with single-family
home construction.
However, plan is required for all
permits (including single-family) if
area of disturbance is more than
(1) acre.
Plan is required for all E&SC
permits, except for those
associated with single-family
home construction.
However, plan is required for all
permits (including single-family) if
area of land disturbance is within
200' of surface water.
Plan is required for all E&SC
permits, except for those
associated with single-family
home construction.
How is single-family home construction treated?
Land disturbance associated with
SF home construction does not
require an engineered plan,
unless area of disturbance is
more than (1}acre.
Land disturbance associated with
SF home construction does not
require an engineered plan,
unless area of disturbance is
within 200' of surface water.
Land disturbance associated with
single-family home construction
does not require an engineered
plan.
How are lakes, rivers, streams, creeks, ponds, etc. treated? (i.e. for land disturbing activities within 200' of water)
EBSC permit is required near
water, if more than 3,000 square
feet of land is disturbed.
An engineered plan is required
within 200' of water, unless
associated wish SF home
construction and less than (1)
acre is disturbed.
E&SC permit is required near
water, if more than 10,000 square
feet of land is disturbed.
An engineered plan is always
required within 200' of water.
No reference to water
How much does an E&SC permit cost?
$200 fee for all permits, except
those qualifying for exemption
associated with SF home
construction.
$100 permit fee for those
qualifying for exemption
associated with SF home
construction.
Fee is $150 per acre of
disturbance for all permits, except
those qualifying for exemption
associated with SF home
construction; $150 minimum fee.
Fee is $501acre ($50 minimum)
for SF home construction.
SF residential E&SC permit: $10
All other E&SC permits: $25 +
$5lacre.
P48
Permit is required if more than
10,000 square feet of land is
disturbed,
Plan is required for all E&SC
permits, except for those
associated with single-family
home construction.
Land disturbance associated with
single-family home construction
does not require an engineered
plan.
No reference to water.
Residential E&SC permit: $10
Non-residential E&SC permit: $50
Plan review fee of $300, plus $10
per acre; does not apply to
permits associated with single-
familyhome construction
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Recommendations from Property & Buildings
Committee
AGENDA DATE:
02-06-2012
ITEM NUMBER:
9
ACTION:
Yes
INFORMATION:
Recommendations from Committee
STAFF CONTACT(S):
CONSENT AGENDA:
ACTION:
[NFOKMATION:
Mr. Sleeper
ATTACHMENTS:
Yes
BACKGROUND:
The Honorable Charles J. Strauss, Judge for the Circuit Court of Pittsylvania County, has requested for the Board of
Supervisors to provide cushions on the wooden benches in the Circuit Courtroom due to the noise the benches are
creating during court service.
DISCUSSION:
The Committee will discuss the issue of the cushions and their estimated cost and further, and they will discuss in
Closed Session the disposition of public held property, being the old Chatham Elementary School, with a private
developer. Recommendations on both issues will be made to the Board of Supervisors following the meeting the
Committee.
P49
PROPERTY & BUILDING COMMITTEE
Pittsylvania County Board of Supervisors
Monday, February 6, 2012
5:30 pm
Conference Room
Captain Martin Building
1 Center Street
Chatham, Virginia
AGENDA
1. Call to Order 5:30 pm
2. Roll Call
3. Approval of Agenda
4. New Business:
(a) Cushions for Circuit Court Courtroom
(b} Closed Session: Discussion or consideration of the
disposition of publicly held real property, where discussion in an open
meeting would adversely affect the bargaining position or negotiating
strategy of the public body.
Authority: §2.2-3711(A)(3) Code of Virginia, 1950, as
amended
Subject Matter: old Chatham Elementary School
Purpose: Discussion of Proposals
5. Adjournment
P50
CHARLES J. STRAUSS. JUDGE
CHATHAM, VIRGINIA 24591
WILLIAM N. ALE%ANDER, II, JUDGE
ROCKY MOUNT. VIRGINIA 24131
JOSEPH W. MILAM, JR.. JUDGE
DANVILLE. VIRGINIA 24941
DAVID A. MELESCO. JUDGE
DANVILLE. VIRGINIA 24541
SAMUEL M. HAIRSTON. RETIRED JUDGE
CHATHAM, yIRGINIA 24531
f1~~mmv~~vEtt1#~j of ~ir~ixct~
TWENTY-SECOND JUDICIAL CIRCUIT
GIRCUIT COURT OF PITTSYLVANIA COUNTY
GIRCUIT GOURT OF FRANKLIN COUNTY
CIRCUIT COURT OF DANVILLE
January 9, 2011
Mr. William D. Sleeper
County Administrator
Pittsylvania County
P. O. Box 426
Chatham, Virginia 24531
Re: Cushions for the Circuit Court courtroom
Dear Dan:
P o Box loaf
CHATHAM, VA 24531
(434) 432-7845
P O. BOX 601
ROCKY MOUNT, VA 241 51
(5401 483-3075
P O. BOX 1401
DANVILLE, VA 24543
(434) 799-5171
The need has arisen for the purchase of cushions for the benches in our Circuit
Court courtroom. On a daily basis during the trials of cases in our court, the activity of
parties sitting on the benches cause the benches to creak. That noise can make it almost
impossible to hear in the courtroom and when the cases are being recorded, make the
:,rnr~ln 17 r .1~1.i_ Fv: *.i i:: _..:i :~.-. 1. ,-~-...
Please consider this our formal request for the purchase of these cushions.
CJS/arh
S' + ely,
-~~-'~/
had es J Strauss
P51
PITTSYLVANIA COUNTY
Board of Supervisors
EXF,CLITIVE SUMMARY
AGENDA TITLE:
Recommendations from Finance Committee
AGENDA DATE:
02-06-2012
ITEM NUMBER:
10
Recommendations from Committee
STAFF CONTACT(S):
Mr. Sleeper
ACTION:
No
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
INFORMATION:
INFORMATION:
BACKGROUND:
The Finance Committee is beginning the process of the annual budget for FY2012/13.
DISCUSSION:
At the Committee meeting, members will hear a report on the County audit ending June 30, 2011, the current status
of Pittsylvania County and relationship concerning the County bonds for this year and next year, as well as options
for balancing the FY2012/13 budget.
RECOMMENDATION:
If the Committee determines to send recommendations to the Board of Supervisors, they will be submitted
following their meeting at 4:OOpm in Conference Room 2 of the Captain Martin Building.
P52
FINANCE COMMITTEE
Pittsylvania County Board of Supervisors
Monday, February 6, 2012
4:00 pm
Conference Room
Captain Martin Building
1 Center Street
Chatham, Virginia
AGENDA
1. Call to Order 4:00 pm
2. Roll Call
3. Approval of Agenda
4. New Business
(a) Annual Report from Auditors
(b) Review of Bond Debt & School Costs
(c) Options for 2013 Fiscal Budget
5. Adjournment
P53
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Reimbursement of Swedwood Rail Grant
AGENDA DATE:
02-06-2012
ITEM NUMBER:
11
SU BJECT/PROPOSAL/REOU EST:
Reimbursement -Department of Rail and Public
Transportation
STAFF CONTACT(S):
Mr. Sleeper
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
REVIEWED BY:
INFORMATION:
INFORMATION:
BACKGROUND:
The Pittsylvania County Board of Supervisors, along with the Danville City Council, entered into an agreement
dated December 14, 2006 between the Virginia Department of Rail & Public Transportation and the City of
Danville and Pittsylvania County as applicants. The application was for industrial rail funds. The County and the
City received $450,000 each from the Department of Rail & Public Transportation.
In accordance with the required agreement, Swedwood was to utilize 520 rail cars per year with an average of 2 rail
cars per day. However, Swedwood has used no cars on that rail since the opening of their facility. [n accordance
with this agreement, if 520 rail cars were not used by September 16, 2011, both the City and the County were liable
for reimbursement to the Department of Rail & Public Transportation for $450,000 each. In response to a letter
sent from the County Administrator on December 22, 2011, the Department of Rail & Public Transportation had
agreed to extend the deadline of payment for 24 months, authorizing the City of Danville and Pittsylvania County to
pay $18,750.00 per month for 24 months to pay back the total $450,000 each from the City of Danville and
Pittsylvania County.
Staff recommends the Board of Supervisors consider this extension and approve the payments, beginning
immediately, for $18,750.00 per month. Currently, there is $450,000.00 set aside under the Economic
Development program for reimbursement of this rail to ensure that the County had the necessary funds. If the
Board of Supervisors wants to pay back the total amount immediately rather than per month, the funds have been
appropriated for FY2012 in the amount of $450,000.00.
P54
JAN 1 9 2012
COMMONWEALTH o f VIRC,~INIA
THELMA DRAKE
Director
January 10, 2012
William D. Sleeper
County Administrator
Pittsylvania County
P.O. Box 426
Chatham, Virginia 24531
Joe King
City Manager
City of Danville
P.O. Box 3300
Danville, VA 24543
DEPARTMENT OF RAIL AND PUBLIC TRANSPORTATION
600 EAST MAIN STREET, SU1TE 2102
RICHMOND, VA 23219-2416
RE: Request for extension on Agreement 76607-07
Dear Mr. Sleeper and Mr. King:
(804) 78611440
FAX (804) 225.3752
VIRGINIA RELAY CENTER
I-800-828-1 120 (TDD)
The Department of Rail and Public Transportation (the "Department") is in receipt of Mr. Sleeper's letter
dated December 22, 2011, requesting an extension on Rail Industrial. Access Agreement No. 76607-07 for 24
months in order to work with Swedwood North America, LLC on meeting performance requirements. The
Department awarded Pittsylvania County and the City of Danville $450,000 each for the construction of a rail
spur to serve the Swedwood facility and run at least 520 cars annually within the five-year performance
window.
The Department will grant a conditional extension for 24 months with payback. This means that pursuant to
section 1 l of the Grant Agreement, the City of Danville and Pittsylvania County must repay the full grant
amount of $900,000 ($450,000 each) at a rate of $37,500 per month ($18,750 each per month), with the
understanding that after 24 months the Department will close the project. [f during the 24 month period, the
County and City utilize the track for its intended purpose, the Department will re-evaluate the grant
relationship and consider reimbursing the localities for the grant amount repaid to date.
The Department will work with the County and City within the next 90 days to begin repayment. If you have
any questions, please call Kevin Page, Chief Operating Officer, at (804) 786-3963.
Sincerely,
.uu-~nn~, ~~
Thelma Drake
The Smartest Distance Between Two Points
u ~wu.: drpt. vir~inia. Gov
P55
INDUSTRIAL ACCESS RAILROAD TRACK AGREEMENT
THIS AGREEMENT, made and executed in triplicate as of the 14a' day of December 2006,
between the VIRGINIA DEPARTMENT OF RAIL AND PUBLIC TRANSPORTATION,
hereinafter referred to as "Department," acting by and through its Director, and City of Danville
and Pittsylvania County, Virginia, hereinafter referred to as "Applicant"
WITNESSETH THAT:
WHEREAS, Applicant proposes to construct an industrial access rail facility to serve City
of Danville and Pittsylvania County, Virginia's Cane Creek Centre facility in Pittsylvania County
to serve Swedwood North America, a subsidiary of IKEA, as set out in its application dated the 16~'
day of November 2006 and stated in Swedwood North America's annual carload commitment letter
dated the 16~' day of November 2006, in which Swedwood North America commits to generate two
railcars per day equating to a total of 520 annual railcars, which the application and the letter cited
above is incorporated herein by reference, and the Applicant desires that the Department participate
in the funding thereof; and
WHEREAS, the respective governing bodies of the City of Danville and Pittsylvania
County have jointly developed Cane Creek Centre Industrial Park as a regional industrial park and
established the Danville-Pittsylvania Regional Industrial Facility Authority (RIFA) to govern joint
projects and the City of Danville and Pittsylvania County each requested by resolution that their
r.--
maximum annual allocation as per the Commonwealth Transportation Board policy governing the
Industrial Access Railroad Track program (Rail Industrial Access) be allocated to this joint project,
and
WHEREAS, Applicant will assign the work to RIFA who will be responsible for the
development and construction of the rail facility for the Applicant, and
WHEREAS, the Commonwealth Transportation Board, on December 14`f' 2006, allocated
2
P56
$900,000 for reimbursement of eligible project expenses, consisting of $450,000 ($300,000
unmatched and $150,000 matched 50/50) allocated to the City of Danville and $450,000 ($300,000
unmatched and $150,000 matched 50/50) allocated to Pittsylvania County for a total combined
minimum project cost including local match of $1,200,000. ~ ; ,
WHEREAS, in accordance with §33.1-221.1:1 of the Code of Virginia (1950), as amended, ..•
':.
industrial access railroad track funds may be provided for the construction of such a facility; and
WHEREAS, it is desired by the parties hereto to define the extent of the project addressed
herein, the responsibilities of each party, the manner of performing the necessary work, the method
and time of payment, and to set out additional conditions associated with the use of industrial
access railroad track funds.
NOW, THEREFORE, for and in consideration of the covenants and agreements hereinafter
set forth, it is agreed between the parties hereto as follows:
§ 1. The project and interest to be funded under the terms of this Agreement are described as
follows:
Beginning at the Norfolk Southern Railroad clear point, construction of 4,800+/- feet of
track including three in-plant switches as set out in Applicant's application. The work
thus described hereinafter referred to as the "Project" and the cost and expenses in
connection therewith aze hereinafter referred to as "Project Expense." Said costs and
expenses shall be limited to a maximum of $900,000 ~o be reimbursed to Applicant by
the Department. Payment by Department, as reimbursement for eligible project costs
incurred and paid, to Applicant consists of a maximum of $450,000 ($300,000
unmatched and $ l 50,000 matched 50150) allocated and to be paid to the City of Danville
and a maximum of $450,000 ($300,000 unmatched and $150,000 matched 50/50)
allocated and to be paid to Pittsylvania County for a total combined minimum combined
3
P57
eligible project cost, including local match, of $1,200,000. Provided total project cost is
less than the stated value herein, the payment, as reimbursement for eligible project
costs, paid by the- Department to Applicant will be reduced proportionately at the rate
§ 2.
described herein.
The plans and specifications for this project are identified as follows:
A. Plan sheet as submitted with application, "Swedwood International, Inc., New
Facility, Cane Creek Blvd., Ringgold, Virginia, Project No. 50001582, Dewberry
& Davis, Inc." Any other plans and specifications developed for this Project will
be forwarded to the Department for approval and will be attached to this
document.
§ 3.
§ 4.
§5.
The foregoing plans and specifications shall meet the approval of the serving Railroad.
The Applicant is responsible for construction or having reconstructed the Project
proposed under the application. The Applicant is responsible for the payment of all
contractors prior to submitting invoice to Department for reimbursement. The
Department will reimburse the Applicant for actual paid Project cost upon receipt of the
Applicant's invoice and on-site inspection of Project by the Department. Copies of
contractors' paid invoices must be attached. The Department will only accept invoices
for completed Project. Progressive or partial invoices from Applicant will not be paid.
Any work necessary in connection with the Project which is not specifically provided for
in § 4 shall be the responsibility of the Applicant or the Applicant's designated
representative as may be mutually agreed upon by said parties. All work shall be done in
accordance with the plans and specifications referred to in § 2 hereof, together with such
other plans and specifications that may be agreed upon by the parties hereto to carry out
the work fully in accordance with the intent of this Agreement and in accordance with
4
P58
Project is situated is claimed by the Department or the Commonwealth of Virginia as a
result of the Agreement. The Department's ownership interest in the improvements will
be more completely defined following completion, inspection, and payment of
Applicant's invoice. The Applicant must achieve 520 annual carload usage of as stated ~`
in Applicant's application within five years of date of Agreement. Failure to meet
annual carload projection within five years of date of Agreement qualifies Project for
termination and repayment as outlined in § 16. After the initial five-year period, to
protect the Department's long-term interest, the Commonwealth reserves the right to
remove the value of its interest in the property if the tracks are not used for their intended
purpose.
§ 12. The Applicant may, with the Director's written approval, which approval shall not be
unreasonably withheld, purchase, relocate, sell, transfer, remove or otherwise dispose of
the Project constructed under this Agreement. Any cost involved in the relocation or
removal of said Project shall be borne by the Applicant or using business. In the event of
sale or transfer of the Project, the Department must be provided with a contingent
interest in the Project by the Applicant's successor or assign. Such contingent interest
must be approved by the Department prior to the sale or transfer. Following relocation,
the Department's interest will be redefined as determined by the Department. In case of
removal or purchase by the Applicant or the Applicant's successors or assigns, the
Department will be reimbursed the value of its interest in the Project. Said value will be.
determined by the Director based on the gross liquidation value of the materials in the
Project at the time of sale or disposal, but in no event will the value as so determined
exceed the cost of the Project at the time of installation. In the event the facilities are
purchased, they shall still remain available for use by all common carriers.
6
P59
§16
§17
with respect to funds not yet drawn upon by notifying the Director in writing.
If the Project is terminated by the Applicant or the Department, the Applicant will
reimburse the Department for all funds received for the Project within 64 days following
notification by the Department of the amount to be reimbursed.
Project Monitoring and Inspection will be governed by the following:
A. The Applicant shall monitor the Project and each of its contractors to ensure
compliance with this Agreement and that each contractor abides by its contract. , „
B. The Director or his designated representative may take any action, including the
making of visits to the Project site and the inspection of all books and records of
the Applicant, and any contractor or subcontractor, relating to any project or task .`
receiving funds under this Agreement, to review activities under this Agreement
and the adequacy of the Applicant's monitoring efforts.
C. The Applicant shall inspect or shall have inspected the work to:
(1) Ensure that it complies with the contract specifications.
(2) Verify quantitative measures of materials installed, such as tie counts.
(3) Verify labor and materials changes for contracts providing for payment
on an actual cost basis.
D. If the serving railroad or the Director determines that any material or construction
is not in accordance with AREMA and serving railroad standards, the Applicant
shall replace materials or correct any workmanship necessary to cure the
deficiency. The Applicant shall not use any industrial access railroad track funds
to pay for a replacement or correction required under this subsection
§ 18. With the exception of assignment of the work to the Danville-Pittsylvania Regional
Industrial facilities Authority (RIFA), assignment of any portion of the work or
8
P60
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Contract Agreement -Davenport & Company
AGENDA DATE:
02-06-2012
ITEM NUMBER:
12
Plan of Finance - E911 Equipment
STAFF CONTACT(S):
Mr. Sleeper
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
INFORMATION:
INFORMATION:
BACKGROUND:
The Board of Supervisors requested Davenport & Company, along with Steve Johnson, Bond Counsel from
Troutman Sanders, LCC, to negotiate on the behalf of Pittsylvania County a fair and equitable agreement with a
bank for tax exempt financing for E911 equipment for Pittsylvania County.
DISCUSSION:
Attached hereto is a contract proposed from Davenport & Company for a scope of services to provide to
Pittsylvania County the necessary financing plan and a plan for implementation, totaling $65,000 for the $13million
lease. Both bond counsel and Davenport have put in significant time dealing with this issue because of the current
atmosphere of financing institutions and local governments.
RECOMMENDATION:
Staff recommends the Board of Supervisors approve this contract and authorize the County Administrator to sign
on the behalf of the County. Funds will come from the $13million Settlement of Lease Agreement with Bank of
America.
P61
DAVENPORT
& COMPANY Ltd
Est. 1863 ~ MEMBER: NYSE • FINRA • SIPC
January 19, 2012
Mr. William D. Dan Sleeper
County Administrator
Pittsylvania County
21 North Main Street
Chatham, VA 24531
Dear Dan:
On behalf of my colleagues at Davenport & Company LLC ("Davenport") we are pleased to provide this
proposal to serve as Financial Advisor with respect to the County's E-9l 1 Equipment upgrade project.
Should you find this proposal acceptable this letter will serve as the basis of a formal agreement between
Pittsylvania County (the "County") and Davenport.
Sco a of Services
During this engagement Davenport shall provide all of the services as set out below
Phase 1: Plan of Finance Development
Davenport will review the anticipated project funding requirements and
anticipated costs to be financed. Our analysis and review will be coordinated
with the County's Bond Counsel and include but not be limited to the following:
• Coordination with Bond Counsel as to the estimated useful life of the
equipment and improvements to be financed;
• Providing the analysis of the anticipated financing structure in order to
determine the budgetary cash flow requirements necessary to service the
anticipated debt;
• Development of Plan of Finance alternatives for the County's review and
consideration;
• Attendance at all County Finance Committee and Board Meetings as
required to present Plan of Finance alternatives as appropriate; and
• Recommendation as to the best method of implementation for the desired
Plan of Finance based on current market conditions.
P62
Phase 2 Plan of Finance Implementation
Davenport will work on behalf of the County to implement the desired Plan of
Finance at the most cost effective funding available under current market
conditions. Such funding may take the form of either:
• Direct Bank Loan funding through either the County's IDA or a Lease
Purchase Agreement -Services will include, but not be limited to:
o Development of a Request for Funding for the Plan of Finance to
competitively solicit local, regional and national banking institutions;
o Evaluation and analysis of the responses received in order to
determine the lowest cost of funds at the best terms & conditions;
o Final calculation of the Plan of Finance and necessary calculations as
required by Bond Counsel for documentation purposes; and
o Facilitation of closing and funding.
Rated Public Offering through the County's IDA or County participation in a
pooled transaction through the Virginia Resources Authority -Services will
include, but not be limited to:
o Development of the financing documents or application for financing
through VRA;
o Coordination with rating agencies or VRA during its credit
evaluation process;
o Developing the structure of the
County's Goals & Objectives
modeling as applicable; and
Plan of Finance so as to ensure the
ire met and working with VRA in
o Facilitation of closing and funding.
Comaensation to Davenaort
Davenport fee for the above services referenced under Phases 1 and 2 shall be $65,000. Davenport's Out-
of-pocket expenses shall be billed at cost (approximately $750.00) and administrative expenses shall be
billed at 4% of the fee amount (approximately $2,600). Should you have any questions, comments or
desire to amend this agreement, my direct number is (804) 697-2906.
Sincerely,
Davenport & Company LLC
Roland M. Kooch, Jr.
Senior Vice President
CC: David Rose
County of Pittsylvania
William D. Sleeper
County Administrator
P63
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Support for Federal Fireworks Permit
AGENDA DATE:
02-06-2012
ITEM NUMBER:
13
SUBJECT/PROPOSAL/REQUEST:
Support Letter for Permit
STAFF CONTACT(S):
Mr. Sleeper
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
No
INFORMATION:
INFORMATION:
BACKGROUND:
Mike Comper is a citizen in the Westover District of Pittsylvania County who provides a number of fireworks
displays in Pittsylvania County for special holidays and occasions.
llISCUSSION:
Mike Comper has a State license for fireworks, but because of the type of fireworks that he works with, he has
applied for an ATF license, which is a federal license that requires a Letter of Support from the locality concerning
the County's approval in working with Mr. Comper on these types of displays involving fireworks.
RECOMMENDATION:
Staff recommends the Board of Supervisors authorize the County Administrator to write a Letter of Support for
Mike Comper for an ATF license in Pittsylvania County concerning fireworks permitting and pyrotechnics.
P64
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Certificate of Need- Centra Health, Gretna, VA
AGENDA DATE:
02-06-2012
ITEM NUMBER:
14
SUBJECT/PROPOSAL/REQUEST:
Resolution for Certificate of Need
STAFF CONTACT(S):
Mr. Sleeper
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
INFORMATION:
INFORMATION:
BACKGROUND:
The Honorable Jerry Hagerman, representative of the Callands-Gretna District, has requested the Pittsylvania
County Board of Supervisors to support a letter he is submitting to the Commonwealth of Virginia requesting the
ability to have a license issued to Centra Health for a trauma center in the Gretna community.
DISCUSSION:
Attached hereto is a resolution modified for the 2012 year from the Pittsylvania County Board of Supervisors
supporting a Certificate of Need in Pittsylvania County for Centra Health out of~Lynchburg to provide services for
citizens for Pittsylvania County and to approve a support of a Certificate of Need.
RECOMMENDATION:
Staffrecommends the Board of Supervisors approve attached Resolution 2012-02-OS and authorize Mr. Hagerman
to write a letter on the behalf of the Gretna community to be accompanied by the resolution from the Board of
Supervisors.
P65
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION
2012-02-OS
VIRGINIA: At a regular meeting of the Pittsylvania County Board of Supervisors on
Monday, February 6, 2012 in the General District Courtroom of the Edwin R. Shields
Courthouse Addition the following resolution was presented and adopted:
WHEREAS, the Pittsylvania County Board of Supervisors feels there is a
significant need in their county for a medical service center; and
WHEREAS, the Pittsylvania County Board of Supervisors during the
development of a comprehensive plan for the future of Pittsylvania County realized a
need for a emergency and regular medical care facilities to be located in the urbanizing
areas of Pittsylvania County, included but not limited to the incorporated areas of the
Towns of Chatham, Gretna, and Hurt; and
WHEREAS, Centra Health of Lynchburg, Virginia has expressed a desire to
expand their medical services facilities south to the area of Gretna, Virginia; and
WHEREAS, Pittsylvania County, the largest County in Virginia in land area, lies
between Lynchburg and Danville, and has no outpatient surgery or 24 hour emergency
center within its boundaries; therefore
BE IT HEREBY RESOLVED, by the Pittsylvania County Board of Supervisors
that they respectfully request Centra Health to consider the location for its medical
service facility in Pittsylvania County, including the incorporated towns of Chatham,
Gretna, and Hurt; and
BE IT FURTHER RESOLVED, the Pittsylvania County Board of Supervisors
pledges their support and agrees to work in partnership with Centra Health to apply and
approve the Certificate of Need necessary to provide this facility to service the citizens of
Pittsylvania County, Halifax County, Henry County, and the Cities of Martinsville and
Danville.
Vote: Jerry A. Hagerman - Marshall A. Ecker
Brenda H. Bowman - Jessie L. Barksdale
Coy E. Harville - James H. Snead
Tim R. Barber -
Given under my hand this 6th day of February, 2012.
Tim R. Barber, Chairman
Pittsylvania County Board of Supervisors
William D. Sleeper, Clerk
Pittsylvania County Board of Supervisors
P66
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
2-06- l 2
ITEM NUMBER:
1S
Expenditure Refunds-Requires a Motion and a 10-
Day Layover
SUBJECT/PROPOSAL/REQUEST:
Budget Amendment for expenditure refunds
STAFF CONTACT(S):
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
REVIEWEll BY:
INFORMATION:
INFORMATION:
BACKGROUND:
DISCUSSION:
Attached is a list of expenditure refunds for the month of January, 2012 for review. As discussed earlier with
the Board, the simple routine of putting every refund back in the budget is extremely time consuming and
leaves room for errors. To stay in balance with the "Creasurer, we need to reappropriate refunds into the
budget so the budget would increase with every expenditure refund.
RECOMMENDATION:
Staff recommends the reappropriation of funds as follows: $18.24 to Board of Supervisors-Telephone (100-
4-011010-5230), $295.00 to Board of Supervisors-Training (100-4-011010-SS40), $b0.00 to Sheriff-Parts
(100-4-031200-6030), $1,000.00 to Sheriff-Canine Program (100-4-031200-6045), $88.64 to Jail-
Professional Services (100-4-033100-3110), $202.68 Extradition (100-4-033100-SSSO), $20.00 to VFD-
Fuels (100-4-032200-6008), $35.00 to Animal Control-Donations (100-4-035100-5883), $260.00 to Library-
Postage, $2,460.65 to Library-Computer Supplies (100-4-073100-6021), $7,324.11 to WIA-Rent (2S 1-4-
353160-5420). REQUIRES A MOTION AND A 10-DAY LAYOVER.
P67
PITTSYLVANIA COUNTY
VIRGINIA
Finance Departmeat
P.O. Sox 426
Chatham, Virginia 24531
MEMO TO: William D. Sleeper, County Administrator
FROM: Kim Van Der Hyde '
Finance Director
SUBJECT: January Expenditure Refunds
DATE: February 2, 2012
Phoae (434) 432-7740
Fax (434) 432-7746
Gretna/Hurt (434) 656-6211
Bachelors Hall/WhitmeU (434) 79?-9550
The list below shows all expenditure refunds that were sent to the Finance Department
during the month of January. I am recommending that all of the following expenditure
refunds be reappropriated by the Board of Supervisors:
100-4-011010-5230 BOS-Telephone 18.24
Reimbursement
100-4-011010-5540 BOS-Training 295.00
Reimbursement
100-4-031200-6030 Sheriff-Parts 60.00
Restitution
100-4-031200-6045 Sheriff-Canine Program 1,000.00
Donation
100-4-033100-3110 Jail-Professional Services 85.64
Insurance Reimbursement
100-4-033100-5550 Extradition 202.68
100-4-032200-6008 VFD-Fuels 20.00
Reimbursement
100-4-035100-5883 Animal Control-Donations 35.00
Donation
P68
100-4-073100-5210 Library-Postage 260.00
Friends of the Library Donation
100-4-073100-6021 Library-Computer Supplies 2,460.65
Foundation Check
251-4-353160-5420 WIA-Rent 7,324.11
Reimbursement
(2S 1-3-000000-150201 }
TOTAL EXPENDITURE REFUNDS - JAN $ 11,761.32
P69
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
2-06-12
ITEM UMBER:
16
Danville Humane Society -Additional Appropriation- + ACTION:
Requires a Motion and a 10-day layover I Yes
SUBJECT/PROPOSAL/REQUEST:
Humane Society Additional Appropriation
STAFF CONTACT(S):
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
No
INFORMATION:
INFORMATION:
BACKGROUND:
In June of 2007, the City of Danville sent notice to Pittsylvania County of an annual cost for operations of the
Danville Area Humane Society wherein a significant number of animals were being cared for from residents
of Pittsylvania County. Currently, the Board of Supervisors pays $3,950.00 per month to the Danville
Humane Society for this service. 'Phis amount has remained unchanged since 2007.
The 2011-2012 budget has a total of $40,000 budgeted for the Danville Humane Society. An additional
$7,400 is needed to cover the amount required by Danville Humane Society.
RECOMMENDATION:
Staff recommends that the Board of Supervisors appropriate an additional $7,400.00 to the Animal Control
Budget (100-4-035100-5850). THIS ITEM REQUIRES A MOTION AND A 10-DAY LAYOVER.
P70
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
2-06-12
ITEM UMBER:
17
Comprehensive Services Act (CSA)-School
Appropriation-Requires a Motion and a 10-Day
Layover
SUBJECT/PROPOSAL/REOUEST:
Appropriation of CSA Expenditures to the School
Fund (Fund 205)
STAFF CONTACT(S):
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
No
REVIEWED BY:
INFORMATION:
INFORMATION:
BACKGROUND:
At the 8-17-10 adjourned meeting of the Board of Supervisors, the Board unanimously voted to cease paying
for private day placements for the Comprehensive Services Act until the CSA audit was complete. Upon
completion of this audit, the Board also decided that it was in the best interest of the County to allow the
Schools to continue to upfront CSA expenditures and be reimbursed by the County. The Schools did not
budget for this expenditure in their FY 2012 budget.
Currently an appropriation exists in the General Fund to reimburse the Schools for their CSA costs; however,
the expenditure on the Schools side has not yet been appropriated. The estimate for the remaining six months
of FY 2012 totals $1,400,000. Of this amount, $329,700 represents local funds and $1,070,300 represents
state funds. These funds need to be appropriated on the Schools side to offset their CSA expenditure. Please
remember that the County makes no reimbursement to the Schools without confirmation that the County has
received state funds. The local portion above has already been accounted for in the CPMB budget.
Staff recommends that the Board of Supervisors consider an appropriation of $1,400,000 to the School Fund
(Fund 205) to cover CSA expenditures. REQUIRES A MOTION AND A 10-DAY LAYOVER.
P71
PITTSYLVANIA COUNTY
Board of Supervisors
F,XECUTIVE SUMMARY
AGENDA TITLE:
Klopman Mills Waterline
AGENDA DATE:
02-06-2012
ITEM NUMBER:
18
SUBJECT/PROPOSAL/REQUEST:
Ownership of Waterline
STAFF CONTACT(S):
Mr. Sleeper
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
REVIEWED BY:
INFORMATION:
INFORMATION:
BACKGROUND:
The Pittsylvania County Board of Supervisors applied in November 2010 to the Tobacco Commission and received
a grant in the amount of $886,950.00, Grant #2199, and the Board of Supervisors matched it with $98,550.00, for a
total project of $985,500.00.
DISCUSSION:
This project was to provide both a water and sewer line to the Klopman Mills plant in Hurt, Virginia. The intent
was to run a waterline to the new 80-foot right-of--way going into the proposed industrial park behind Klopman
Mills. Attached hereto, you will find a letter from the Pittsylvania County Service Authority stating that the Board
of Commissioners of the Pittsylvania County Service Authority (PCSA) declined ownership of the 10-inch
waterline to serve the Klopman Mills site, and do not want the sewer line or pump station transferred to the PSCA.
Staff requests the Board of Supervisors to authorize the County Administrator to negotiate with the Town of Hurt to
propose transfer of ownership of the 10-inch waterline at the Klopman Mills site, the sanitary sewer line and the
pump station to the Town of Hurt.
P72
I,~ N 2 3 2012
PITTSYLVANIA COUNTY
SERVICE AUTHORITY
~,
PC~A INTERIM DIRECTOR
r f,' BENNIE R. SNEAD
405 R & L Smith Drive • Danville, Vrginia 24540-9805 • Phone 434-836-7135 • Fax 434-836-7139
email: pcsa405~comcast.net
January 17, 2012
Mr. Dan Sleeper
County Administrator
Pittsylvania County
P 0 Box 426
Chatham, VA 24531
Ref: Klopman Mills Waterline
Dear Mr. Sleeper,
At the January meeting the Board of Commissioners decided not to request the
ownership of the 10" waterline to serve the Klopman Mills site, also but not mentioned in your
letter of January 5, 2012 the Service Authority does not want the sewer line or sewer pump
station to serve the Klopman Mills area.
The Board felt that since it was in the Town of Hurt that it should belong to them.
Thank you,
~.~.,~~ Q , .~rw-ac~.J
Bennie R. Snead
Interim Director
BRS:sc
COMMISSIONERS:
William L. Estes • Willie T. Fitzgerald • Bobby G. Atkinson
Coy E. Harville • Calvin D. Ooss • Bobby P. Burnett • Marshall A. Ecker
P73
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
2/06/ 12
ITEM NUMBER:
19
Sole Source Purchase -Fire Training Simulator -
Citizen Corps Grant (CERT)
SUBJECT/PRO POSAL/REQUEST:
Sole Source Award
STAFF CONTACT(S):
Mr. Sleeper, Jim Davis, Ms. Meeks
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
REVIEWED BY:
INFORMATION:
INFORMATION:
BACKGROUND:
Jim Davis, Director of Emergency Management, has received approval and funding under the CERT Grant,
to purchase a Fire Training Simulator. An appropriation of $25,000 for the CERT Grant has been approved
under the Consent Agenda, Item #5-C. This purchase is included in that funding.
Attached is the quote from BullEx Digital Safety. This item is under the GSA Contract #GS-02F0020T.
Also attached is a sole source declaration letter that they are the sole manufacturer of the BullsEye Fire
Training Simulator.
The total cost is $10,891.00. The grant funds are available in line item #250-4.032424.8102.
RECOMMENDATION:
The staff recommends that the Board award the contract to Bu11Ex Digital Safety at a total cost of
$10,891.00, as a sole source for the BullsEye HSBE001 Fire Training Simulator.
P74
Pittsylvania County OEM
53 North Main Street
Chatham VA 24531
1 HSBE001
1 HTC01
1 CRA010
1 UGBEEIO
1
20 Corporate Circle
Albany, NY 12203
Ph. 518-689-2023
Fx. 518-689-2034
Quote
Quote Number: 29860
Date: 01 /27/2012
Sales Person: Debi Scofield
Valid Until: 02/25/2012
Terms: Net 30
Pittsylvania County OEM
53 North Main Street
Chatham VA 24531
Jim Davis
434-432-7920
BuIlsEye Base Package $9,895.00 $9,895.00
This advanced training system senses
where the user aims and sweeps the
laser driven BuIlsEye extinguisher or
SmartExtinguisher and automatically
varies the digital flames in response.
Package Includes:
BuIlsEye digital flame panel with
integrated sensors
5 Ib BuIlsEye Laser Extinguisher with
rugged carrying case
7X SmartExtinguisher (Red)
Handheld Controller
Controller Cable
Battery Recharger
Extinguisher Recharge Accessories
2-Year Limited Warranty
User Manual
BuIlsEye Transport Case $910.00 $910.00
This high-impact plastic industrial grade
transport case can be used to quickly and
easily transport BuIlsEye to and from
various training sites. Includes custom
foam, wheels and lockable fasteners.
Continuous Run Adapter $285.00 $285.00
AC adapter for continuous operation of
BuIlsEye or Hotshot panel
SmartExtinguisher Credit ($199.00) ($199.00)
Removes the 7X SmartExtinguisher from
the base package
BuIlsEye Extinguisher Upgrade (101b) $300.00 $300.00
Upgrades 51b BuIlsEye extinguisher to
101b version.
Customer Consideration for extinguisher ($300.00) ($300.00)
upgrade
GSA account number GS-02F0020T
P75
Grand Total Subtotal: $10,891.00
Currency: U.S. Dollar Tax: $0.00
Tax Rate: 0.00% Shipping & Handling: $0.00
Shipping Provider: UPS Ground Total: $10,891.00
Warranty Terms: The warranty covers all part defects in material or workmanship for a period of one year from date of
purchase unless otherwise specified. The customer will be responsible for return shipping to nearest
BullEx facility or replacing parts supplied by BullEx. The warranty does not cover damage caused by
accident, neglect, or misuse by the client or its agents, servants or employees. Standard warranty
excludes batteries and battery packs which have a 90 day warranty.
General Terms: A penalty of 1.5% per month will be charged on any invoices not paid within 30 days. Customers are
responsible for all duties, taxes, and customs charges. All payments must be in US Dollars. BullEx
Inc. is not responsible for any currency exchange differences. All orders will be invoiced and/or
charged on the day in which the order is shipped. Terms on BullEx, Inc. quotes supersede any terms
and conditions on a customer purchase order. Customer agrees to fully comply with U.S. Export
Administration Regulations and all other U.S. laws and regulations concerning exports and
re-exports to foreign countries. This document is subject to BullEx's general terms and conditions
which can be found at http://www.bullexsafety.com/terms.pdf
P76
[SMART TOOLS FOR REAL TRAINING
To Whom It May Concern:
BullEx Digital Safety is the sole source provider for the BuIlsEyeT'", which is used to provide cost-
effective, realistic and repeatable hands-on fire extinguisher training. The BuIlsEye cannot be
purchased through any other vendor and there are no other similar products available on the market.
BullEx products represent the latest advancements in fire training technology and are the only
hands-on fire extinguisher training systems using self-generating digital flames. BuIlsEye's realistic,
self-generating digital flames respond directly to the trainee's actions. Using BullEx's proprietary
laser-based training extinguishers, users interact dynamically with BuIlsEye's digital fire. If trainees fail
to use the proper technique, the flames respond accordingly. Flames can diminish, grow gradually or
even reignite. There is no pre-recorded fire sequence. Instead, every digital fire is unique and dynamic.
The sensors in the BuIlsEye extinguisher training system determine where a user is aiming and
sweeping the laser-based training extinguisher and the on-board control system determines how to
vary the flames in response. If the user utilizes the correct technique, aiming and sweeping at the
base of the fire, the flames will be extinguished. The BuIlsEye also measures a trainee on his or her
performance, and offers a time-to-extinguish score for each trainee.
The BuIlsEye uses patent pending technology for its realistic digital flames and its ability to sense the
trainee's actions. Full U.S. and PCT patent applications have been filed for this advanced technology.
BullEx is a U.S. owned small business, and proudly manufacturers BuIlsEye in the U.S.A.
Sincerely,
2 c~ ~,~
Ryan O'Donnell
Chief Executive Officer
20 Corporate Circle ~.31bam~, NY 12203 ~ Phone 1888 4BULLEX • 518-689-2023 ~ Fax 51&689-2034 I WWW.BULLEXSAFETY,COM
P77
SMART TOOLS FOR REA! TR.A'NI'~'G
LASER-DRIVEN
^
EXTINGUISHER
TRAINING SYSTEM
fit.
:-
Bu1lsEye uses advanced laser
technology to simulate the discharge
of dry-chemical or C02 extinguishers
for a completely clean, safe and
cost effective training experience.
Bu1lsEye senses where the user
aims and sweeps a laser training
extinguisher and automatically varies
the LED driven digital flames in
response. For training variation,
the BuIlsEye system can also be
used with the standard air/water
SrnartExtinguisher®Thls allows your
trainees to team how to effectively use
a fire extinguisher in their actual work
environment. Training can now take
place completely indoors -allowing
you to train anywhere, anytime.
BULLSEYE FEATURES
-I ~~
~ ~ ~
ter. I
F~•
c~_ __ iE
o ~
~. o ~
The 13u11sEye extinguisher uses a conical
laser to replicate discharge rather than
depending on adry-chemical or COz
extinguisher.
ST EFFECTIVE
In many cases, organizations can save
more than the cost of a training system
in the first year alone. Laser-driven
training extinguishers plus reduced
set-up and clean-up times mean you
can train more people in less time. ^
LEFT ', BULLSEYE DIGRAL FlRE AND
P78
BULLSEYE ~ SMART TOOLS FOR REAL TRAINING
Relies on LED driven digital flames
and a laser extinguisher for a completely
safe training experience.
_ i '.,
Bu1lsEye extinguishers have sound
effects, a timed discharge and are
weighted accordingly (5, 10 or 20 16.)
to closely simulate dry-chemical or
COz extinguishers.
BULLSEYE ADVANTAGES
• Safely train to OSHA requirements.
• Allows training to take place
entirely indoors, in the actual
work environment.
• Grades users making it easy to
monitor improvement and proficiency.
:'= FlND OUT WHY
THOUSANDS OF CORPORATIONS, UNIVERSITIES,
HOSPITALS, FlREDEPARTMENTSANDGOVERNMENT
AGENCIES ARE USING BUU.EX SIMUUITORS. FOR A
® CAI_[_ 1-888-48ULLEX/ 518582023
O tU L l i~; E at W W W.BULLEXSAFETY.COM
~.
~,I ~; ~ 20 Corporate Grde •Albany, NY 12203
Phone 1-B8B-48ULLIX •518-689-2023 I iax 518-68&2034 VYYYW.9ULLEXSAFETY.COM
CluYEa, Inc. 2000. /UI AphN n~~rN•Q.
v1.0 2v9
Industrial training with BuIlsEye Fl Gasstoom Veining C~ Healthcare Valningleatunng BuIlsEye laser extinguisher
Extinguisher training with air/water SmartExtinguisher
P79
Co~au~~s~ire
BASE PACKAGE]
P80
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE St1MMARY
AGENDA TITLE:
Pittsylvania County-City of Danville Agreement -
Phase II Mega Park Master Plan & Phase III
Environmental Review and Permitting
AGENDA DATE:
02-06-2012
ACTION:
Yes
ITEM NUMBER:
20
INFORMATION:
SUBJECT/PROPOSAL/REOUEST:
Agreement concerning shares of costs
CONSENT AGENDA:
ACTION:
STAFF CONTACT(S):
Mr. Sleeper
ATTACHMENTS:
Yes
INFORMATION:
BACKGROUND:
The City of Danville and Pittsylvania County have undertaken projects under the Regional Industrial Facility
Authority (RIFA) as a subdivision of the Commonwealth of Virginia, wherein both the City and the County have
agreed to share equally upon grants and developments of projects under RIFA.
DISCUSSION:
Whereas the City advanced funds for RIFA concerning land purchases in an agreement dated July 12, 2011,
wherein the County was required to pay interest on the County's share of that agreement, as whereas the County
advanced funds to RIFA to complete Phase II of the Mega Park Masterplan entitled "Berry Hill Mega Park Phase III
Environmental Review and Permitting" for a total of $985,500, the City's share being $492,750. Therefore, in
accordance with the attached agreement, the County's interest due on July 12, 2011 reimbursement agreement and
the balance from the County on Due To and Due From requirements on the RIFA audit ending June 30, 2010, are
duly reflected in the attached agreement dated February 6, 2012 between the City of Danville and Pittsylvania
County.
Staff recommends the Board of Supervisors approve the agreement dated February 6, 2012 between the City of
Danville and Pittsylvania County concerning shared costs of RIFA and authorize the Chairman to sign on the behalf
of Pittsylvania County, attested to by the Clerk of the Board of Supervisors, and forward a copy to the City of
Danville for their review, approval and signature.
P61
THIS AGREEMENT, ("Agreement") made and entered as of the 6th day of February
2012, by and between THE CITY OF DANVILLE, VIRGINIA, a political subdivision of the
Commonwealth of Virginia ("the City") and THE COUNTY OF PITTSYLVANIA, VIRGINIA,
a political subdivision of the Commonwealth of Virginia ("the County").
WITNESSETH
FOR AND IN CONSIDERATION of the mutual promises and undertaking of the parties
in this agreement, the parties do hereby agree as follows:
Section 1. Recitals: The Parties to this Agreement recite the following:
A. Danville-Pittsylvania Regional Industrial Facility Authority, (RIFA) a political
subdivision of the Commonwealth of Virginia (RIFA) is in the process of
developing a Mega Park located in Pittsylvania County, Virginia.
B. The City and the County have established several agreements in relation to the
development of the Mega Park.
C. The City advanced funds to RIFA on the behalf of the County as identified in the
Reimbursement Agreement dated July 12, 2011, with a total interest of
$72,075.00 due from the County. This obligation was satisfied December 1, 2011
with the issuance of 2011 RIFA Revenue Bonds.
D. The County advanced funds to RIFA to complete Phase II of the Mega Park
Master Plan totaling $985,500.00.
E. The County reimbursement obligation, being satisfied under the Reimbursement
Agreement dated July 12, 2011, and the advancement of funds by the County of
$985,5000.00 for the Phase II Mega Park Master Plan offsets the Due to and Due
From totals of the RIFA Audit for 2010 of $220,847.00.
F. The City has agreed that the funds advanced by the County on the behalf of the
City for the Phase II Mega Park Master Plan exceeds the total owed by the
County to the City for both the interest on the Agreement of July 12, 2011, and
the County funds due to the City n the RIFA Audit for 2010.
Section 2. Agreement: The parties hereto agree that the County has advanced
$492,750.00 on the behalf of the City for the City's share of the Phase II Mega Park
Master Plan engineering and environmental work. The County owes the City
$220,847.00 Due From the County in the RIFA Audit for 2010. The parties agree that
these funds are offsetting and the balance of $271,903.00 advanced by The County will
be due from The City in the 2012 RIFA Audit. (See Attachment "A "attached hereto).
Page 1 of 4
P82
Section 3. Amendment and Modification: The parties to this Agreement many amend,
modify, and/or supplement this Agreement in such manner as may be agreed upon by
these parties, provided such amendments, modifications, and/or supplements are reduced
to writing and signed by the parties to this Agreement or their successors in interest.
Section 4. Non-Appropriation Provision: Notwithstanding any other provision in this
Agreement to the contrary, if the County fails during any fiscal year to appropriate or
allocate sufficient funds to pay the amounts to be paid by the County pursuant to the
provisions of this Agreement which become due ar payable during such fiscal year, then
this Agreement and all the obligations of the County hereunder shall automatically
terminate at the end of the fiscal year in which such non-appropriation occurs. The
County agrees to use its reasonable efforts to obtain any necessary funding contemplated
by this Agreement, on an annual basis.
Section 5. Severability: Any provision or provisions of this Agreement which shall
prove to be invalid, void, or illegal shall in no way affect, impair, or invalidate any other
provision hereof, and the remaining provisions hereof shall nevertheless remain in full
force and effect.
Section 6. Governing Law, Venue, Mediation, Legal Fees/Costs:
A. Governing Law: This Agreement shall be governed by and construed in
accordance with the laws of the Commonwealth of Virginia.
B. Venue: If legal action by either party is necessary for or with respect to
the enforcement of any or all the terms and conditions hereof, then
exclusive venue therefore shall lie in the Franklin County, Virginia.
C. Mediation:
1. Good faith mediation shall be a condition precedent to the filing of
any litigation in law or equity by either Party against the other
Party relating to this Agreement. Before the remedies provided for
in this Section may be exercised by either Party, such Party shall
give written notice to the other Party that such Party believes that
an event of default or impasse under this Agreement may have
occurred, specifying the circumstances constituting the event of
default or impasse in sufficient detail that the other Party will be
fully advised of the nature of the event of default or impasse. The
responding Party shall prepare and serve a written response thereto
within ten (10) business days or receipt of such notice. A meeting
shall be held within ten (10) business days after the response
Page 2 of 4
P83
between Parties to attempt in good faith to negotiate a resolution of
the dispute.
2. If the Parties are unable to resolve the dispute through the above-
process, the Parties shall attempt to resolve the controversy by
engaging in a single mediator, experienced in the subject matter, to
mediate the dispute. The mediator shall be mutually selected by
the Parties, to the controversy and conduct mediation at the
location to be agreed upon by the Parties or absent agreement, by
the mediator. Within two (2) business days of selection, the
mediator shall be furnished copies of the notice, this Agreement,
response, and any other documents exchanged by the Parties. If
the Parties and the mediator are unable to settle the same within
thirty (30) days from selection, or such other times as the Parties
agree, the mediator shall make a written recommendation as to the
resolution of the dispute. Each Party, in its sole discretion, shall
accept or reject such recommendation in writing within ten (10)
days. Should the Parties be unable to agree upon a single mediator
within five (5) business days of the written response of the
responding Party, the Parties jointly shall agree upon the selection
of a neutral third-party agreed upon by the Parties, to appoint a
mediator, experienced and knowledgeable in the matters which are
the subject of the dispute. The costs of the Mediator and the
mediation shall be shared equally by the Parties to the dispute.
3. Notwithstanding the preceding paragraphs, the Parties reserve the
right to file suit or pursue litigation. The Parties consent to
selection of a mediator by any Court shall not constitute consent to
jurisdiction of such court or waiver of defenses as to venue or
jurisdiction.
D. Le al Fees/Costs: At all times under this Agreement, each Party shall
be responsible for its own legal fees and costs.
Section 7. Binding Effect: This Agreement shall be binding upon and inure to the
benefit of the parties hereto and their respective successors, assigns and legal
representatives.
Section 8. Authority to Act:
A. This Agreement is executed on behalf of the City by its duly authorized
City Manager, he having been so authorized to act pursuant to City of
Danville Charter Section 3-3(B).
Page 3 of 4
P84
B. This Agreement is executed on behalf of the County by its duly
authorized County Administrator, he having been so authorized to act by
motion adopted by the Board of Supervisors of the County at its meeting
on the 6~' day of February, 2012.
WITNESS the following signatures and seals:
THE CITY OF DANVILLE, VIRGINIA
By:
Title:
Attest:
Title:
Approved to form:
Attorney for the City of Danville, Virginia
THE COUNTY OF PITTSYLVANIA, VIRGINIA
By:
Title:
Attest:
"Title:
Approved to form:
Attorney for the County of Pittsylvania, Virginia
Page 4 of 4
P85
Danville-Pittsylvania Regional Industrial Facility Authority ATTACHMENT A
due to !due from as of 06130!2011
Advances from
FY 11 Due to (from) City to RIFA Due to (from ~
Contribution City Due From County
Balance June 2010 220,847.29 (220,847.29)
City Payments
Debt Service Share 262,727.00
Gen Contribution 20,000.00
Gen Contribution to cover meals for meeting at IALR 331.36
283,0138.36 141,529.16 (141,529.18)
County Payments
Debt Service Share 262,727.00
Gen Contribution 20,000.00
Gen Contribution to cover meals for meeting at IALR 331.35
County TIC Grant #12197 expenditures 516,750.00
County's In-Kind contribution 591.82
800,400.17 (400,200.09) 400,200.09
Total 137.823.61) - 37.823.61
Due to /Due from Adjustment Required
Journal Entrv Required:
2115: Due to City of Danville 258,670.91
1600: Due from Pittsylvania County 258,670.91
P86
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Proposed Pittsylvania County Beautification
Committee
AGENDA DATE:
02-06-2012
ITEM NUMBER:
21
SUBJECT/PROPOSAL/REOUEST:
Development and Appointment of the Pittsylvania
County Beautification Committee
ACTION:
Yes
CONSENT AGENDA:
ACTION:
STAFF CONTACT(S):
Mr. Sleeper
ATTACHMENTS:
No
REVIEWED BY:
INFORMATION:
INFORMATION:
BACKGROUND:
The Honorable Brenda Bowman, Supervisors from the Chatham-Blairs District, has requested the Board of
Supervisors to establish a Beautification Committee in Pittsylvania County consisting of one (1) citizen appointed
from each district.
The Board of Supervisors must determine to develop this committee and make the necessary appointments, set
general guidelines concerning the committee, and whether they will be all volunteer or any reimbursement
requirements established for this committee. They will have some large shoes to fill. Since 1983, Pittsylvania
County has placed ls` in local government in the Keep Virginia Beautiful Program ten (10) times! Pittsylvania
County Beautification and Litter Control came in 2"d place in the Nation in the Keep America Beautiful Program
twice- in 1999 and in 2004 in the category of local government. County programs were volunteers working with
Linda Mills, Grants Administrator and the part-time County Litter Control Coordinator. People like Francis
Hollam Hurt and Blanch Crews pulled many local garden clubs and private beautification groups together to
establish this legacy.
Staff submits this to the Board of Supervisors for their review, consideration and approval.
P87
APPOINTMENTS
P88
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Appointment - Pittsylvania County Planning
Commission -Westover District
AGENDA DATE:
02-06-2012
ITEM NUMBER:
22
SUBJECT/PROPOSAL/REQUEST:
Appointment to Planning Commission
STAFF CONTACT(S):
Mr. Sleeper
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
INFORMATION:
INFORMATION:
BACKGROUND:
Agencies, Boards and Commissions that operate under Pittsylvania County make nominations to the Board of
Supervisors for appointments representing each election district within the County. The Planning Commission
is a committee in which a representative from each district is appointed by the Board.
The Chairman of the Board of Supervisors has requested before any nominations for appointments are made to any
committees, boards, agencies or commissions, that the name be submitted to the Board of Supervisors prior to the
board meeting of the proposed candidate to be nominated for an appointment to that board, agencies, committee or
commission. The current Planning Commission representative for the Westover District is David Weatherford,
whose term will expire on March 23, 2012. The new appointment term for that seat will be from March 24, 2012 -
March 23, 2016.
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review and consideration.
P89
PITTSYLVANIA COUNTY
VIRGINIA
Depacttnent of Code Compliance
P.O. Drawcr D
Chatham, Virginia 24531
Odie H. Shelton, Jr., Director
Phonr` Numbers:
Inspections (434) 432-7755
Zoning (434) 432-7752
Fax (434) 432x7919
Gretna/Hurt (434) 656-6211
MEMORANDUM
TO: William~D. Sleeper, County Administrator
FROM: OdIG~~H. Shelton, Jr., Director of Cade Compliance/Zoning Administrator
SUBJECT: Appointment of Planning Commission Member
DATE: January 23, 2012
Please place the appointment of a Planning Commission member on the Board of Supervisors agenda for the
meeting of February 6, 2012. This member will represent the Westover District. David Weatherford's term
will expire on March 23, 2012. The new term will be from 2012 to 2016.
Should you have any questions regarding this matter, please feel free to contact me at any time.
OHS, Jr./khb
C: Cneg Sides, Assistant County Administrator
Moms Stowe, Planning Commission Chairman
P90
CLOSED
MEETING
P91
REPORTS FROM
BOARD
MEMBERS
P92
REPORTS FROM
LEGAL COUNSEL
P93
REPORTS FROM
COUNTY
ADMINISTRATOR
P94
PITTSYLVANIA COUNTY
VIRGINIA
William D. Sleeper
County Administrator
P.O. Box 426
Chatham, Virginia 24531
e-mail: dsleeper@pittgov.org
Phone (434) 432-7710
Fax (434) 432-7714
Gretna/Hurt (434) 656-6211
MF,MORANDUM
To: Otis S. Hawker, Assistant County Administrator
From: Henry Boswell, Jr., Chief Animal Control Officer
Date: Feb 3, 2012, Subject: Animal Control Activity Report
During the period of December 30, 2012 through, January 31, 2012, the Animal Control Officers
responded to 305 calls as per Henry Boswell, Chief Animal Control Officer, resulting in the following:
Description Number Remarks
Animals taken into custod 148
Dogs 83
Cats 61
Other 4 opossum
Animals on hand at month end 17
Animals dis etched 56 Do s-26 cats-30
Licenses checked 175
Court cases 38
Summons 31
Animals Ado ted 5
Animals returned to owners 11
Cats taken to the Humane Socie 31
Animals Transferred 38 FC -34 LAP-1 DAHS- 3
Inured animals icked u 0
Animals found in tra s 65
Ex osures: Human/Saliva 0
Ex osures: Do s/Cats/Wildlife 1
Do Bites 8
Cat Bites 0
Cruel Checks 2
Well-being Checks 25
Cat/Do F'i hts 0
Investi ated killin s b do s/cats 5
Investi ate killin s b Co otes 0
If you have any questions concerning this, please do not hesitate to contact me.
cc: William D. Sleeper, County Administrator
P95
PIT'I'SYLVANIA COUN'T'Y
VIRGINIA
William D. Sleeper
County Administrator
P.O. Box 426
Chatham, Virginia 24531
e-mail: dsleeper@pittgov.org
Phone (434) 432-7710
Fax (434) 432-7714
Gretna/Hurt (434) 656-6211
MEMORANDUM
To: Otis S. Hawker, Assistant County Administrator
From: Henry Boswell, Jr., Chief Animal Control Officer
Date: February 3, 2012
Subject: Conservators of the Peace
Solid Waste Monitoring Report
The Animal Control Officers whom have been appointed to the position of Conservators of the Peace
monitoring solid waste sites in Pittsylvania County, as per Henry (Pete) Boswell, Chief Animal Control
Officer, for the period of December 30, 2012 through January 31,2012.
Description Number Remarks
Total hours monitored 8
Vehicles enterin sites 50
Vehicles checked 7
Summons' issued 4 Court date in Febru
Court Cases 0
Convictions 0
If you have any questions concerning this, please do not hesitate to contact me.
cc: William D. Sleeper, County Administrator
P96
PITTSYLVANIA COUNTY
VIRGINIA
Darrell W. Dalton, Superintendent Q ~~ ~
Phone (434) 432-7958
Building & Grounds Department ~ ~ ~` ,~~ ~ P'ax (434) 432-2294
5l N. Main St. -a `~~ ~~ [
~ ~ ~ ~ < Grema/Hurt (434) 656-6211
P.O. Box 426 ~ `4!
Chatham, Virginia 24531 ,r ~ ~ ~;~~ '~ ~ t' Bachelors Hall/Whitmell (434) 797-9550
E-mail: darrell.dalton@pittgov.org L7a,-.,~~p.
MEMORAND[SM
To: Otis S. Hawker, Assistant County Administrator
From: Heather Inge, Secretary of Building & Grounds ~~~'~'`
~~~
Date: February 3, 2012
Subject: COMPLETED WORK ORDERS -JANUARY 2412
Attached please find a listing, by department, of completed work orders for the month of
January. This list does not reflect work orders in progress but not yet completed, actual
expenses incurred, or routine maintenance necessary for the smooth operation of the County
facilities. However, it does reflect the total number of man-hours.
Presently, there are approximately 32 work orders still outstanding.
If you have any questions concerning this, please do not hesitate to contact me.
HI
Attachment
ce: William D. Sleeper, County Administrator
Darrell W. Dalton, Superintendent of Building & Grounds
P97
tSUILUINIi lk IiKUUNUS MliIN I tNHNI:t
WORK ORDERS COMPLETED FOR MONTH OF JANUARY 2012
NO. W/O MAN-HOURS
ANIMAL CONTROL
ARMORY ] ]
A S C S /EXTENSION /USDA-FSA ] ]
BOARD OF SUPERVISORS
BUILDING & GROUNDS
BUILDING INSPECTIONS
CAPTAIN MARTIN BLDG ] ]
CENTRAL ACCOUTTNG
CENTRAL PURCHASING
C[RCUI"1' COURT
CLERK OF COUR"I 2 4
CODE COMPLIANCE (PLANNING COMMISSSION & ZONING 3 j
COMMISSIONER OP REVENUE ] ]
COMMONI~'EALTH ATTORNEY ] ]
COMPACTOR S11"E ] 2
COUNTY ADMINISTRATOR AND ASST. COUNTY ADMIN. ] ]
COUNTY ATTORNEY
COURTIOUSE (1968 ANNEX) ] 2
COURTHOUSE (EDWIN R. SHIELDS)
CSA - CPMB
DEPOT BUILDING 1 ]
EMERGENCY 911 FACILITY 2 3
ENVIRONMENTAL HEALTH
FINANCE
FIRE MARSHAL
GENERAI. DiSTR1CT COURT
GRANTS ADMISTRATION ] 2
HEALTH DEPARTMENT 5 7
HUMAN SERVICES FACILITY
INDUSTRIAL PARKS
INFORMATION TECHNOLOGY
JUVENILE & DOMESTIC COURT 2 4
JUVENILE & DOMESTIC COURT SERVICES UN1T ] 2
JAIL 38 57
LANDFILL 13 25
LIBRARY
LITERACY
MAGISTRATE
MOSES BUILDING ] ]
OLD DOMINION AG. COMPLEX
PCED BUILDING
REASSESSMENT
RECREATION: RAIL-TRAIL & WAYSIDE PARK 1 6
REGISTRAR-VOTING PRECINCTS
RINGGOLD DEPOT
SHERIFF 4 19
SOCIAL SERVICES 4 5
TREASURER
VICTIM WITNESS ] 4
OTHL-R: REGIONAL PARK
HUGHES HOME
CALLANDS CLERKS OFFICE
TOTAL 4I'ORK ORDERS COMPLETED -JANUARY 1012 $7 155
YEAR TO DATE 07/0?/20i 1 - 06/30/2012
PqR 626 I ,342
PITTSYLVANIA COUNTY CODE COMPLIANCE
MONTHLY REPORT & FEES
January 2012
TYPES OF PERMITS
6 B 1LDING PERMIT FEE COLLECTED 4,401.34
68 LEVY COLLECTED $88.04
0 SUBDIVISION FEES COLLECTED $0.00
20 ZONING PERMIT FEES COLLECTED $85.00
0 REINSPECTION FEES COLLECTED $0.00
8 LAND DISTURBING FEES COLLECTED $78.00
164 TOTAL FEES COLLECTED $4,652.38
MONTHLY BUILDING VALUES
3 NEW DWELLINGS $369,000.00
5 MOBILE HOMES/OFFICE TRAILERS 90,384.00
0 DOUBLE-WIDE MOBILE HOMES 0.00
1 MODULAR 268,000.00
10 COMMERCIAL CONSTRUCTION 855,700.00
49 MISCELLANEOUS 393,421.00
68 TOTAL $1,976,505.00
NONTAXABLE: $70,100.00 $1,976,505.00
TvrnNTHT.Y A['TIVITY REPORT
NUMBER OF BUILDING INSPECTIONS MADE 269
NUMBER OF REJECTIONS OF WORK 41
NUMBER OF E 8~ S INSPECTIONS 96
NUMBER OF MILES INSPECTORS TRAVELED 3,898
MnNTNi.Y 7.nNiN(: FEES
3 REZONING FEES COLLECTED $521.68
0 SPECIAL USE PERMIT FEES COLLECTED 0.00
0 VARIANCE & APPEAL FEES COLLECTED 0.00
0 SIGN PERMIT FEES COLLECTED 0.00
3 TOTAL $521.68
Respectfully Submitted,
Ollie .Shelton,
Director of Code Compliance!
Zoning Administrator
P99
ADJOURNMENT
P100