01-17-2012 BOS Adjourned Meeting~~
~®AIZI~ I'ACI~E'I'
~®1~]l~I~ ®F S~JPEIZVIS®IZS
~~J®ulz~E~ 1VIEE~I~'IliTG
JAT~TLJI~I~Y 17, 2012
1767
I
PITTSYLVANIA COUNTY BOARll OF SUPERVISOKS
ADJOURNED MEETING
TUF,SDAY, JANUARY 17, 2012
7:00 P.M.
GENERAL DISTRICT COURTROOM
EDWIN R. SHIELDS COURTHOUSE ADDITION
CHATHAM, VA 24531
AGENDA
Call to Order - 7:00 p. m.
2. Roll Call
3. Pledge of Allegiance
4. Items to be added to the Agenda
(a) Resolution #2012-O1-Ol - Devolution Pages 9-/0
(b) Appointment-Tri-County Lakc Administrative Commission-Page /!
(c) Buffer Zone Protection Grant - Sheriff s Officc Sole Source Purchase -Pages 12-14
APPROVAL OF AGENDA
HEARING OF THE CITIZENS
CONSENT AGENllA
5(a) Out of State Travel - Director of Economic Development Page 17
(b) Project Lifesaver-/'age 18
(c) Regional One -February Payment - Pnge 19
(d) State Restricted Seizure Punds -Commonwealth Attorney -Page 20
(e) Department of Motor Vehicles (DMV) Occupant Grant -Page 21
(f) Central Virginia Highway "fraftic Safety Board (CVTS) Grant- Page 22
PUBLIC HEARINGS
REZONING CASES
Case 1: Gertrude H. Fifer -Staunton River District; R-12-001
(R-1, Residential Suburban Subdivision District to A-1, Agricuhural District)
Case 2: Hosea Stone, Jr. -Chatham-Blairs District; R-12-002
(R-1, Residential Suburban Subdivision District to RC-1, Residential Cornhined Subdivision District)
Case 3: Joan M. Hupp Scruggs -Westover District; R-12-003
(R-L, Residenda[ Suhurhan Subdivision District to RC-1, Residenticd Combined Subdivision District)
Case 4: Bray's Retail & Rental, Inc. -Dan River District; R-12-004
(R-l, Residential Suburban Suhdivision District & B-2, Business District, Cener•al (DZ) to B-2, Business
District, Generul)
UNFINISHED BUSINESS
6. Re-adopt Existing Bylaws - At the Junurrry 3, 2012 meeting of the Bocrrc~ a substitute motion
wus made by Mr. Ecker, seconded by rblr. llcrgerrnan. Since a substitute motion was made
that would amend the Bylaws, a LO-Day Layover was required that has now been met -
Pages 25-34
7. Workforce Investment Act (WIA) Budget Amendments Al the January 3, 2012 meeting of
the Board, a motion was mode by Mr•. Ecker, seconded by Mr. Snead and has now met the 10-
Duy Layover regrrirernenl -Pages 35-40
8. Expenditure Refund - At the Jannarv 3, 2012 meeting of the Bound, cr motion was mode by
<Vlr. Harville, seconded by tLlr. Snead and has now met the 10-Dw Layover requirement
Puges =11-43
NEW BUSINESS
9. Kenneth Martin -Residency Maintenance Manager (RMM) for the I-lalifax Residency of the
Virginia Department of Transportation (VDO"C). The Halifax Residency includes the
counties of [-lalifax and Pittsylvania. - Pnge X15
10. Recommendations from Finance Committee -Finance Committee will have met at ~: 30pm on
.Ianuary 17, 2012 - Pages d6-d8
(a) 2012-2013 Budget Calendar
11. Recommendations from Property & Building Committee -Property & 6nilding Committee
will have met ui S:OOpm on Janacary 17, 20/2 - Pcrges 49-SO
(a) Captain Martin Building
(b) Blairs Community Center
(c) old Chatham Elementary School
12. Proposed Spay and Neuter Reimbursement Program Policy - /'ages ~1-53
13. 10% Salary Reduction - Mr. Ecker -Page Sd
l4.
^~r S~P;sars TO BE REMOVED FROM THEAGENDA
15. Halifax/Pittsylvania Court Services -Reduction of State Aid to Localities -Pages 55-61
16. West Piedmont Economic Development District- Year 2012 Regional Comprehensive
Economic Development Strategy -Pages 32-76
17. "No Through Trucks" - SR633 / SR640 / SR668 -Request for Public I-[earing -
Page 77
18. "No Through "trucks" - SR931 / RT 29 to SR654 -Request (or Public Elearing -
PaRe 78
19. Award Financing for E911 Project -/'ages 79-85
20. Amend Contract -Federal Engineering, Inc. - Pctges 86-92
21. Regional E911 - Mr. Harville -Page 93
APPOINTMENTS BY THE BOARD
22. Appointment to the Recreation Advisory Board-Chatham-Blairs District Representative-
I'age 95
BOARD ANNOUNCEMENTS
REPORTS FROM LEGAL COUNSEL
REPORTS FROM COUNTY ADMINISTRATOR
23. Virginia Association of Counties (VACo) /Virginia Municipal League (VML) Legislative
Day 2012 -Pages 99-102
CLOSEll SESSION
24. Discussion of the award of a public contract involving the expenditure of public fiords;
including interviews or bidder or offerors, and discussion of the terms of scope of such
contract, where discussion in an open session would adversely affect the bargaining position
or negotiating strategy of the public body.
Authority: 2.2-3711(A)(29) of the Code oP Virginia, 195, as amended
Subject Matter: Gamewood Contract
Purpose: Discussion of Bonding Requirements
ADJOURNMENT
TO BE ADDED
Qa
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Resolution 2012-01-01; Devolution
AGENDA DATE:
01-17-2012
ITEM NUMBER:
4(a)
SUBJECT/PROPOSAL/REO UEST:
Support Resolution
STAFF CONTACTfSI:
Mr. Sleeper
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
REVIEWED BY:
INFORMATION:
INFORMATION:
BACKGROUND:
During presentations for the 2012/2013 State Budget at the Virginia Association of Counties (VACo) meeting and
at the Virginia Municipal League (VML) meetings, the State government had presented the issue of devolution
requirements, which is simply a transfer of funding of core services from the State to the locality.
The largest item presented in the proposed devolution of funding from the Commonwealth of Virginia was
transferring secondary roads back from the Virginia Department of Transportation (VDOT) to local government. In
addition, we have already suffered significant changes of devolution wherein the Commonwealth of Virginia has
shifred core services relating to Constitutional Officers, V SRS and state mental health institutions back to localities.
Attached hereto is a resolution recommended by VACo, modified for the Pittsylvania County Board of Supervisors,
requesting that our delegates in the General Assembly cooperate with local government to ensure that any
devolution of core funding that is submitted to the localities that they offer the localities the taxing authority to be
able to make up the needed revenues, particularly authorizing equal taxing authority for cities, counties and towns.
RECOMMENDATION:
This resolution is submitted to the Board of Supervisors for their review, consideration and approval, and be
forwarded to Pittsylvania County's elected officials in the Virginia General Assembly.
P9
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION
2012-O1-Ol
VIRGINIA: At the adjourned meeting of the Pittsylvania County Board of Supervisors held on Tuesday, January 17,
2012 in the General District Courtroom of the Edwin R. Shields Courthouse Addition, the following resolution was
presented and adopted:
Whereas, the Pittsylvania County Board of Supervisors joins the efforts of the Commonwealth's counties in
encouraging the 2012 General Assembly to continue the state and local partnership funding of core government
services, and
Whereas, the transfer of funding for core services from the state to local governments is devolution. Devolution will
continue to be used throughout the 2012 General Assembly, as we work to develop a state budget for Fiscal Years 2011-
2013, and
Whereas, the Pittsylvania County Board of Supervisors understands that program devolution is the shifting of state
responsibilities to local governments. Counties have experienced first- hand the shift in funding for local programs and
are already saddled with additional responsibilities in providing services for foster care children, police, line of duty
costs and maintenance of local libraries, and
Whereas, core local services that include public education, police, fire and social services are services that must be
funded through the state and local partnership. "Passing the buck" to localities only perpetuates increases in real estate
and business taxes, and
Whereas, for several years, localities have been mandated to give back to the Commonwealth funding that was
designed to support these local programs. Last year, local governments had to write checks or receive reduced
reimbursements from the state for $60 million under a program known as "Aid to Localities." Governor McDonnell has
chosen to "chip" away at this annual local contribution by reducing the yearly required payment by $]0 million in his
introduced budget, and
Whereas, the state originally introduced this reduction to balance the state budget, but as the economy improves and
state revenue increases, our state leaders must promptly eliminate this funding reduction and sustain local services.
NOW THEREFORE BE IT RESOLVED, that the Pittsylvania County Board of Supervisors supports localities and
the Commonwealth continue their partnership and provide core government functions without shifting or shirking
responsibilities.
Be it further resolved by the Pittsylvania County Board of Supervisors, in order to address the mandates and financial
responsibilities which have been shifted to localities, that our state elected officials act to ensure localities have the tools
to fund out core services„ provide county governments with the equal taxing authority of cities and towns and
immediately begin a process to initiate tax reform for state and local government.
Given under my hand this the 17'" day of January, 2012
Tim R. Barber, Chairman
Pittsylvania County Board of Supervisors
William D. Sleeper, Clerk
Pittsylvania County Board of Supervisors
P10
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE:
Citizen Appointee - Tri-County Lake Administrative Ol -17-2012
Commission (TLAC)
SUBJECT/PROPOSAL/REOUEST:
Board Appointment
STAFF CONTACT(S):
ACTION:
Yes
CONSENT AGENDA:
ACTION:
Mr. Sleeper
ATTACHMENTS:
No
ITEM NUMBER:
4(b}
INFORMATION:
INFORMATION:
BACKGROUND:
Each January the Board of Supervisors appoints an elected official from the I'ittsylvania County Board of
Supervisors to serve on TLAC. They also update the citizen representative who will vote on the behalf of the
Board of Supervisor representative if that Board member is not present.
DISCUSSION:
Mr. John Linley from Penhook has served as the Pittsylvania County citizen representative from the past 8 years on
TLAC. However, it is normally the recommendation of the elected official from the area surrounding the lake to
the Board of Supervisors for that citizen appointment. TLAC is requesting that the citizen appointee be made
before their next meeting on February 7, 2012.
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review, consideration and appointment.
P11
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
01/17/12
ITEM NUMBER:
4-C
Buffer Zone Protection Grant - Sheriff s Office
Sole Source Purchase
SUBJECT/PROPOSAL/REOUE ST:
Sole Source Award
STAFF CONTACT(S):
Mr. Sleeper, Sheriff Taylor, Ms. Meeks
ACTION:
Yes
CONSF,NT AGENDA:
INFORMATION:
ACTION: INFORMATION:
ATTACHMENTS:
Yes
REVIEWED BY:
BACKGROUND:
The Pittsylvania County Board of Supervisors approved a resolution and appropriated $81,766 of federal
funds to the Grants Program budget for the Sheriff's Department for the Smith Mountain Lake Dam, on
December 21, 2010. There is $4,431.36 of those funds remaining to be used towards the purchase of a CT-30
Contraband Team Inspection Kit.
DISCUSSION:
Attached is the quote from Campbell/Hanis Security Equipment. This item is under the GSA Contract
#GS-07F-0172V. Also attached is a sole source declaration letter that they are the sole manufacturer of the
Model CT-30 Contraband Team Kit.
The total cost is $17,278.73. $4,431.36 will be charged to the grant line item #250-4.031764-8102. Sheriff
Taylor has received authorization from Reeva Tilley, DCJS, to use state asset forfeiture funding to pay the
balance of $12,847.37. There is a current balance in the fund of $215,373.09, however, the Board of
Supervisors will need to appropriate an additional $10,000 to cover the expense.
RECOMMENDATION:
The staff recommends that the Board award the contract to Campbell/I-Iarris Security Equipment, at a total
cost of $17,278.73, as a sole source for the Mode] CT-30 Contraband Team Inspection Kit and appropriate
$10,000 to Fund 241.
THIS REQUIItES A ROLL CALL VOTE
P12
Advantage.!®
a~ __
~T ~Q
r
'A ~. '+~ i vu t
Enlarge/More Views »
$17,278.73 EA
sold and shipped by
A8A HARRIS ENTERPRISES
visit wntractors websRe ~y
Compare Available Sources
CT-30(FV) CONTRABAND TEAM KIT
Mfr Part No.: CT-30(FV)
Contractor Part No.: CT-FO-10-2.0(FV) Desc
Manufacturer: CAMPBELUHARRIS
SECURITY EQUIP 24L X 20W (IN),
GS-07F-0172V (ends: Feb Contraband
Contract No.:
2014)
28 Team Detection
, Kit includes
MAS SchedulelSlN: 0841426 4K everything an
Warranty: 1 YR interdiction
Made In: UNITED STATES OF officer needs to
AMERICA identify hidden
Weight: 32.000 LB drugs, cash,
weapons, or
0 Volume Discounts: explosives in a
vehicle or walls
10 - 15 20 0% of a crack
16 - 99999999 25.0% house. Kit
contains Buster
tl~
h
i
it
Di
R
P K910B Density
arcov
urc
as
ng
ems
saster
ecovery Meter; FV
®Cooperative Purchasing items Fiberscope with
digital camera;
®American Recovery and Reinvestment Act LRF-1 Laser
of 2009 Rangefinder;
CT-PTK
Personal Tool
Kit; Heavy Duty
inspection
probes;Pocket
Pencil probes;
manuals and
accessories.
Instructions: Select price below, enter qty at left, then Add to Cart. To
Quantity: l5m 0~(~ view another contractor description, simply select the Contractor in the
list below. ®Indicates when volume discounts are offered.
FOB/Shiooina
Price/Unit : Features Contractor ~ Socio Photo Deliv Davs C RAin
Q$17,278.73EA Q EANT~ERPRISES sd ~~;~ 60dayAROivered $~~ pCONUSAK.PR.HI
,.
https://www.gsaadvantage.gov/advantage/catalog/product_detaiLdo?contractNumber-GS... 12/ 12/2011
P73
Campbell/Harris
SECURITY EQUIPMENT COMPANY
875-A Island Drive #356, Alameda, CA 94502-6768 USA Ph: 510.864.8010 Fax: 510.864.8013 info@cseco.com
11 January 2012
Donna Meeks, Purchasing Mgr.
Pittsylvania County Sheriff's Office
21 North Main Street
P.O. Box 426
Chatham, VA 24531
Sole Source Declaration
Campbell Security Equipment Company (CSECO) is the sole manufacturer of the Mode!
CT-30 Contraband Team Kit, Buster Contraband Detector, and related items. This
equipment was developed under exclusive contract for the U S. Customs Service in
1982, and was maintained as a restricted, " U. S. Government only' item, until 1996, at
which time it was released for distribution to domestic state and local Law Enforcement
Agencies (LEAs).
This Kit is also identified as the "Mini-Buster-Kit" as supplied to domestic LEAs under the
restricted Federal ONDCP-CTAC Technology Transfer Program.
The design details, performance details, and application techniques involved with the use
of the equipment are proprietary to CSECO, and to the U. S. Government. Constant
vigilance is maintained to avoid release of this information outside of the approved Law
Enforcement Agency environment.
2. Due to the restricted LEA sensitive nature of the equipment, CSECO sells directly to
domestic end users. The ultimate destination cannot be controlled, and the security of
training and application feedback is not assured with a dealer network.
3. At the request of U. S. Customs, access to detailed pricing and product information
available through CSECO's Web Site (www.cseco.com) is restricted to LEAs only
4. CSECO has an affiliate International Distributor firm, Sas R & D Services, Miami, FL,
which responsible for exclusive liaison with foreign countries.
5. CSECO maintains a published "Federal Price List" establishing a price structure for U. S.
Government procurement. In addition, CSECO operates under a U S Government long
term "Requirements Contract, establishing longer term (5 year) requirements with
stipulations regarding quantity and shipment terms.
CSECO accepts the provisions Section 1122, and will sell its equipment directly to state
and local LEAs, at Federal Prices, but without being required to go through the Federal
Procurement System.
~~
Tony Harris, President
P14
HEARING OF
CITdZENS
P15
P16
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
ITEM NUMBER:
Out of State Travel -Director of Economic
Development
SUBJECT/PROPOSAL/REOUEST:
Out of State Travel for marketing and recruitment by the
Director of Economic Development
STAFF CONTACT(S):
William D. Sleeper
Greg Sides
01-17-2012
ACTION:
Yes
5(a)
INFORMATION:
CONSENT AGENDA:
ACTION: INFORMATION:
Yes
ATTACHMENTS:
NO
REVIEWED BY:
BACKGROUND:
The Pittsylvania County Director of Economic Development is responsible promoting local economic development
through networking, marketing and prospect recruitment activities.l'heseactivities often require out-of--state travel.
DISCUSSION:
The Director of Economic Development has planned three out-of--state trips this winter that are beneficial to the
County's economic development program. The first trip is to South Carolina for Norfolk Southern's Industrial
Development Forum, which will be held from January 22-25, 2012. The second trip is to Tennessee to meet with a
prospective public/private development partner. 'Phis trip, from February 8-9, 2012, will be a joint effort with the
City of Danville. The third trip will be to attend the U.S. Army Winter Symposium in Florida, which will beheld
from February 22-24, 2012, and will involve over 130 defense manufacturers and vendors. All of the proposed
travel is funded in the current economic development budget.
RECOMMENDATION:
Staff recommends that Out-of--State Travel by the Director of Economic Development, as specified and described
above, be approved.
P17
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
1-17-12
ITEM NUMBER:
5(b)
Consent Agenda: Project Lifesaver - Req~~ires a Roll
Call Vote
ACTION:
INFORMATION:
SU BJECT/PROPOSAL/REOUEST:
Sheriff sOffice -Project Lifesaver Budget
Amendment
CONSENT AGENDA:
ACTION:
Yes
INFORMATION:
STAFF CONTACT(S):
ATTACHMENTS:
No
REVIEWED BY:
BACKGROUND:
Project Lifesaver is a program that was implemented by the Pittsylvania County Sheriff's Office in June,
2000, to assist in locating missing Alzheimer and dementia patients.
DISCUSSION:
The program is currently self-supporting, operating on donations. During the months of November and
December, 2011 the Sheriffs Office received $272.04 in donations.
RECOMMENDATION:
Staff recommends that the Board amend the Sheriff s Office budget and appropriate the $272.04 to line item
100-4-031200-5882. THIS APPROPRIATION REQUIRES A ROLL CALL VOTE.
P18
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA DATE:
AGENDA TITLE: 1-17-12
Consent Agenda: Regional One-February ~ ACTION:
CONSENT AGENDA:
SUBJECT/PROPOSAL/REOUEST: ACTION:
Yes
Approval of Contract Payment [o Regional One for
February 2012
ATTACHMF,NTS:
No
RF,VIEWED BY:
STAFF CONTACT(S):
ITEM NUMBER:
5(c)
INFORMATION:
INFORMATION:
BACKGROUND:
At an adjourned meeting, December 22, 2008, the Board of Supervisors approved to begin paying Regional One
for back-up ambulance service to the County. At that time, the Board requested that payment to Regional One be
approved on a monthly basis. A total of $70,000 has been appropriated for Regional One in the 2012 Budget,
which will cover Regional One's monthly cost for the entire budget year.
DISCUSSION:
It is time to approve payment for Regional One for the month of February. The amount due to Regional One
is $5,833.33 per month. This amount has already been appropriated in the FY2012 budget.
RECOMMENDATION:
Staff recommends that the Board of Supervisors approve $5,833.33 for payment to Regional One for
February 2012.
P19
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
I-17-12
ITEM NUMBER:
5(d)
Consent Agenda: Commonwealth Attorney- State
Restricted Seizure Funds-Requires a Roll Call Vote
ACTION:
INFORMATION:
SUBJECT/PROPOSAL/REQUEST:
Appropriation of State Restricted Seizure Funds for
the purchase office equipment for the
Commonwealth's Attomey
CONSENT AGENDA:
ACTION:
Yes
INFORMATION:
STAFF CONTACT(S):
ATTACHMENTS:
No
REVIEWED BY:
BACKGROUND:
The Boazd of Supervisors appropriates $5,000 of Restricted Seizure Funds to be used by the
Commonwealth's Attomey each year during the budget process. Sometimes more of these funds are needed
during the year and must be appropriated if the amount needed exceeds $5,000.
DISCUSSION:
The Commonwealth's Attomey wishes to utilize Restricted Seizure Funds to make additional purchases for
his office that exceeds the original $5,000 appropriation. A total of $10,000.00 needs to be appropriated to
the restricted seizure fund, line item 243-4-022200-6010 in order to make these additional purchases and also
have additional budget funds available for future purchases. This Fund had a balance of $63,356.12 as of
December 31, 201 I.
RECOMMENDATION:
Staff recommends that the Board amend the Commonwealth Attorney's Restricted Seizure Fund budget and
appropriate $10,000.00 to line item 243-4-022200-6010. THIS MOTION REQUIRES A ROLL CALL
VOTE.
P20
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
1-17-12
ITEM NUMBER:
5(e)
Consent Agenda: Department of Motor Vehicles
(DMV) Occupant Protection Grant- Reyaires a roll
call vote
SUBJECT/PROPOSAL/REOUEST:
Appropriation of DMV Occupant Protection Grant
Funds
STAFF CONTACT(S):
ACTION:
INFORMATION:
CONSENT AGENDA:
ACTION: INFORMATION:
Yes
ATTACHMENTS:
No
REVIEWED BY:
BACKGROUND:
Pittsylvania County recently received notification of a multi jurisdictional grant awarded by the DMV to the
City of Martinsville, Chatham Police Department, Danville Police Department, Gretna Police Department,
Henry County and Pittsylvania County. The Board originally appropriated a total of $6,000 at their
adjoumedmeeting, 11-15-11.
DISCUSSION:
Pittsylvania County has received a second notification that the DMV Occupant Protection Grant has
increased to $6,400 because Gretna has chosen not to participate in this grant. Gretna's share of the grant
totaling $2,000 was divided equally among the other jurisdictions. Therefore, an additional $400 needs to be
appropriated to the DMV Occupant Protection Grant. This money is to be used for overtime incurred for
highway safety. This grant does not require a local match.
RECOMMENDATION:
Staff recommends that the Board amend and appropriate an additional $400 to the DMV Occupant Protection
Grant (250-4-031715). THIS APPROPRIATION REQUIRES A ROLL CALL VOTE.
P21
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA llATE:
1-17-12
ITEM NUMBER:
5(f)
Consent Agenda: Central Virginia Highway Traffic
Safety Board (CVTS) Grant - Reyuires a roll call vote ACTION:
INFORMATION:
SUBJECT/PROPOSAL/REOUEST:
Appropriation of CV"I'S Grant Funds
CONSENT AGENDA:
ACTION:
Yes
INFORMATION:
STAFF CONTACT(S):
ATTACHMENTS:
No
BACKGROUND:
The Pittsylvania County Sheriffs Office has been awarded $4,000 from the Central Virginia Highway Traffic
Safety Board. These monies are used for traffic enforcement and must meet the guidelines of the grant. The
Sheriff s Office receives this grant annually and an estimate i~ budgeted each year during the budget process.
DISCUSSION:
The grant period for these grants runs from October 1 thna September 30, which is different from the
County's fiscal year. 'T'herefore, it sometimes is necessary to appropriate additional funds because the
estimate is not enough to cover the grant expenditures. An additional appropriation amount of $2,372.62 is
needed to cover expenditures made to the CVTS grant. "Phis grant does not require a local match.
RECOMMENDATION:
Staff recommends that the Board amend and appropriate an additional $2,372.62 to the CVTS Grant (250-4-
031714). THIS APPROPRIATION REQUIRES A ROLL CALL VOTE.
P22
PUBLIC HEARING
P23
UNFINISHED
BUSINESS
P24
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
01-17-2012
ITEM NUMBER:
6
Re-Adoption of Existing By-Laws
SUBJECT/PROPOSAL/REQUEST:
Proposed Amendments: By-Laws
ACTION:
Yes
INFORMATION:
STAFF CONTACT(S):
Mr. Sleeper
CONSENT AGENDA:
AC1'lON:
ATTACHMENTS:
Yes
REVIEWED BY:
INFORMATION:
BACKGROUND:
At the Reorganizational Meeting of the Board of Supervisors annually in January the Board normally approves
the By-Laws or any revisions to the By-Laws to carry through the ensuring year.
DISCUSSION:
The l-Ionorable Marshall Ecker proposed an amendment to the existing By-Laws that adds a section that identifies
the rotation of the Chairman seat and the Vice-Chairman seat on an annual basis. Currently there is a motion on the
floor to adopt the proposed amendments to the existing By-Laws by Marshall Ecker, seconded by Jerry Hagerman.
This required a 10-Day Layover. 'the Board could vote on the motion, amend it, or substitute it at the meeting on
Tuesday, January 17, 2012. However, any changes or wording that would modify the proposed wording would
have to lay over until the next board meeting.
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review, consideration and approval.
P25
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
1-03-2012
ITEM NUMBER:
7(a)
Re-Adopt Existing Bylaws
ACTION:
Yes
INFORMATION:
SUBJECT/PROPOSAL/R EOUEST:
Re-Adoption of Existing Bylaws
CONSENT AGENDA:
ACTION:
INFORMATION:
STAFF CONTACT(S):
Mr. Sleeper
ATTACHMENTS:
Yes
BACKGROUND:
The Pittsylvania County Board of Supervisors has bylaws that currently exist and were adopted last year,
January 2011; however, this year the hlonorable Marshall Ecker of the Staunton River District has requested
to provide a proposed modification to the bylaws.
DISCUSSION:
If Supervisor Ecker places a motion on the floor and it is seconded to propose a change in the bylaws, no
further action can be taken until the next meeting of the Board in order for IO days to pass between the
introduction of a proposed amendment to the bylaws and adoption of that amendment. Attached hereto, you
will find the copies of the existing bylaws for the Pittsylvania County Board of Supervisors and a proposed
amendment by Supervisor Marshall Ecker to be considered by the Board.
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review and consideration.
-P26
BY-LAWS AND RULES OF ORDER OF THE
BOARD OF SUPERVISORS
PITTSYLVANIA COUNTY, VIRGINIA PROPOSED
(B.S.M. 2/02/04, 4/]5108, 2/02/09, 2/01/10, 4/20/10)(9/20/11)
PURPOSE:
To establish and set forth certain rules to provide for the orderly conduct of County
business, to prescribe the manner and procedure by which the Board of Supervisors shall
conduct matters of business, and to provide for the efficient handling thereof.
GENERAL:
The term "Board of Supervisors" shall also be understood to mean "the Board" wherein it
appears.
ARTICLE I.
Election, Composition, and Function of the Board
l.l. The Board shall be composed of seven members who shall be elected by the
qualified voters of the County; one member shall be elected from each of the seven
election districts for a concurrent term of four years.
1.2. At the first regular meeting of the Board in January each yeaz, there shall be elected
a chairman to serve for a period of one year expiring on December 3 ] 51, or until
replaced by the Board membership. The Chairman shall rotate on an onnual basis,
based on seniority. In the event of more than one new member the percentage of
the vole received by that member in their district election sets their seniority for
the Chair. The members shall rotate through the Vice Chairmen's seat to the
Chair. The County Administrator, serving as temporary Chairman, shall take
nominations. Nominations require a second, and the vote will be taken in the order
the nominations are made. A majority vote is required; a majority shall mean four
(4) votes. It shall be the Chairman's duty to preside at all Board meetings, to
maintain the orderly conduct thereof, and rule on all matters of parliamentary
procedure. He shall sign all voucher warrants of the County; and when the Board is
not in session, he shall provide policy guidance to the County Administrator and the
County Attorney. The Chairman shall continue to be a voting member of the Board.
1.3. The Board shall also elect aVice-Chaitman, According to seniority, to serve a
concurrent term with the Chairman, ending December 31. In absence or incapacity
of the Chairman, the Vice-Chairman shall assume all the duties and functions of the
Chairman. In the case where the Chairman and Vice Chairman are absent from a
meeting, the members present shall choose one of their number as temporary
Chairman.
1.4. The Board shall have both administrative and legislative responsibilities, some of
which shall be discharged in their role as governing body and some of which they
derive as an administrative political subdivision of the Commonwealth. The powers
and duties of the Board shall include, but not be limited to, the following:
P27
BY-LAWS AND RULES OF ORDER OF THE
BOARD OF SUPERVISORS
PITTSYLVANIA COUNTY, VIRGINIA
(B.S.M. 2/02!04, 4/15/08, 2/02/09, 2/01/10, 4/20/10)(9/20/11)
PURPOSE:
To establish and set forth certain rules to provide for the orderly conduct of County
business, to prescribe the manner and procedure by which the Board of Supervisors shall
conduct matters of business, and to provide for the efficient handling thereof.
GENERAL:
The term "Board of Supervisors" shall also be understood to mean "the Boazd" wherein it
appears.
ARTICLE I.
Election, Composition, and Function of the Board
1.1. The Boazd shall be composed of seven members who shall be elected by the
qualified voters of the County; one member shall be elected from each of the seven
election districts for a concurrent term of four years.
1.2. At the first regular meeting of the Board in 7anuary each year, there shall be elected
a chairman to serve for a period of one year expiring on December 31S`, or until
replaced by the Board membership. The County Administrator, serving as
temporary Chairman, shall take nominations. Nominations require a second, and the
vote will be taken in the order the nominations are made. A majority vote is
required; a majority shall mean four (4) votes. It shall be the Chairman's duty to
preside at all Board meetings, to maintain the orderly conduct thereof, and rule on
all matters of pazliamentary procedure. He shall sign all voucher warrants of the
County; and when the Board is not in session, he shall provide policy guidance to
the County Administrator and the County Attorney. The Chairman shalt continue to
be a voting member of the Board.
1.3. The Board shall also elect aVice-Chairman to serve a concurrent term with the
Chairman. In absence or incapacity of the Chairman, the Vice-Chairman shall
assume all the duties and functions of the Chairman. In the case where the Chairman
and Vice Chairman are absent from a meeting, the members present shall choose
one of their number as temporary Chairman.
1.4. The Board shall have both administrative and legislative responsibilities, some of
which shall be dischazged in their role as governing body and some of which they
derive as an administrative political subdivision of the Commonwealth. The powers
and duties of the Board shall include, but not be limited to, the following:
preparation and adoption of the County Budget, levying of taxes, appropriating
funds, constructing and maintaining County buildings, making and enforcing
ordinances, providing for the general health safety and welfare of the public, and
_P28
preparation and adoption of the County Budget, levying of taxes, appropriating
funds, constructing and maintaining County buildings, making and enforcing
ordinances, providing for the general health safety and welfaze of the public, and
generally exercising all other powers and functions normally attributed to
government and permitted by the Laws of the Commonwealth.
ARTICLE ll.
Meetings
2.1. The Board shall meet regulazly on the first Monday and the third Tuesday of each
month at 7:00 p.m. in the County Courthouse for the purpose of discharging their
administrative and legislative responsibilities. All meetings of Boazd of Supervisors
Committees shall be held at the County Government Complex in Chatham,
Virginia.
2.2. All such meeting shall be open to the public and shall be conducted in an orderly
fashion with "Roberts Rules of Order" modified by State Law, being used as the
parliamentary procedure.
2.3. The Sheriff of the Coun[y or his designee shall act as "Sergeant of Arms" at all
meetings of the board and shall, when so directed by the Chairman, expel any
person or persons from such meetings.
2.4. For the purpose of address and order, the Board and its staff shall sit in front of the
"public rail" in the Courtroom and all other persons shall sit behind the "public
rail".
2.5. Agendas shall be prepared by the Board's staff and used at all meetings. All items
requested to be placed on the agenda shall be submitted in writing to the County
Administrator five (5) working days before the meeting; however, members of the
Board of Supervisors may make oral requests. Any items received after that time
shall appear on the next regulaz meeting agenda unless all members of the Board are
present and by a unanimous vote to place such items upon the agenda.
2.6. The order of business at all regular meetings of the Board shall be as follows:
No additional items of business shall be considered after the agenda is approved.
Call to Order
RoN Call
Pledge of Allegiance
hems to be Added to the Agenda
Approval of Agenda
Hearing of Citizens
P29
Consent Agenda
Public Hearing (if any)
Unfinished Business
New Business
Appointments
Reports from Board Members
Reports from Officers and Committees
Reports from County Administrator
Closed Meeting (if needed)
Adjournment
2.7. All presentations to the Boazd shall normally be limited to no more than ten (10)
minutes, except as herein provided.
2.8. Public hearings shall be conducted as follows and any petson wishing to address the
Board shall do so in this manner:
Each person addressing the Boazd shall step up, give his/her name and
district in an audible tone of voice for the record, and unless further time is
granted by the Chairman, shall limit his/her address to tltree {3} minutes;
speakers for a group shall be limited to ten (10) minutes. Speakers shall
conclude their remarks at that time unless the consent of the Boazd is
affirmatively given to extend the speakers allotted time. No person shall be
permitted to address the Board more than two times on the same subject in
any one meeting. All remarks shall be addressed to the Boazd as a body and
not to any individual member thereof. No person, other than the Board and
the person having the floor, shall be permitted to enter into any discussion,
either directly or indirectly or through a member of the Board, without first
being recognized by the Chairman. No question shall be asked a Boazd
member except through the Chairman.
2.9. The Boazd may from time to time hold special, adjourned, and informational
meetings in accordance with the Laws of the Commonwealth.
2.10. Each oral motion or resolution shall be taken down by the Deputy Clerk or Chairman
and read back to the whole Board by the Deputy Clerk or the Chairman before any
vote is taken.
2.11. Matters presented by the Boazd aze generally used for individual Board members to
share information with other members of the Board and the public. Items presented
under this heading requiring action will be for future agenda items or for additional
information from staff members only. No item presented under this heading or at
..P30
any point during the meeting will be acted upon at the meeting at which presented
unless it is with the unanimous consent of the $oard that the item be put on the floor
for action. However, such item shall be scheduled for Board action at a subsequent
meeting within a reasonable period of time based upon a majority consent of the
Board or unless withdrawn by the advocate Board member.
Prior to the agenda being prepazed, a member of the Boazd may contact the Clerk or
Deputy Clerk and have an item included under this heading. The County
Administrator shall prepare a memorandum which will inform other members of the
Board of the particulars pertaining to this item.
2.12. Closed Meetings of the Boazd shall be requested in the same manner as prescribed
in Section 2.5 or by a motion to suspend the rules carried by a majority of the
Board; provided all Board members are present.
2.13. Quorum and Method of Voting
At any meeting a majority of the supervisors shall constitute a quorum. All
questions submitted to the Board for decision shall be determined by a viva voce
vote of a majority of the supervisors voting on any such question, unless otherwise
provided by law. The name of each member voting and how he or she voted must be
recorded. The Board of Supervisors has elected not to have a tie breaker as
provided for by the Code of Virginia, and a tie vote on any motion shall be
considered defeated as provided for in Section 15.2-1420 of the Code of Virginia,
1950, as amended.
2. l4. Procedure for Roll Call for Boazd Members
(1) The Members of the Boazd shall cast votes in district order on a rotating basis.
(2) The Chairman of the Board of Supervisors shall cast the last vote.
Article III.
County Administrator
3.1. The Board may appoint a County Administrator who shall serve at the pleaswe of
the Board. Once appointed, the County Administrator shall be the Chief
Administrative Officer of the County and shall perform hislher duties in accordance
with the laws of the commonwealth and the policies of the County as established by
the Board in regular or special session for that purpose. When the Board is not in
session, the County Administrator shall receive guidance conceming policy from
the Chairman, and in his absence, the Vice-Chairman.
3.2. The County Administrator shall be in complete charge of personnel of the County
and shall, in accordance with established policy, hire and fire. Any action of the
County Administrator conceming dismissal of personnel is subject to review by the
Boazd and can be reversed by two-thirds vote of the Board. Such review shall be
limited to charges of discrimination and failwe to follow personnel policies on the
part of the Administrator in the conduct of dismissal.
P31
3.3 The County Administrator shall serve as the purchasing agent for the County as
defined by Chapter 26- Section 2 of the Pittsylvania County Code.
3.4. He shall have chazge of the administration of the financial affairs of the County and
to that end shall have authority and be required to:
(a) Cooperate with the Boazd of Supervisors in compiling estimates for the current
expense and capital budgets.
(b) Supervise and control all encumbrances, expenditures, and disbursements to
insure that budget appropriations aze not exceeded; and keep the Boazd of
Supervisors advised as to the financial needs of the County.
(c) Require at such intervals as he may deem expedient or as instructed by the
Board of Supervisors, report of receipts from each of the departments, boazds,
commissions, agencies, and he may prescribe the times at and the manner in
which money is received by them shall be paid to the County Treasurer of
deposited subject to modifications as prescribed and set forth in the general laws
of the Commonwealth of Virginia.
(d) Examine all contracts, purchase orders, and other documents, which create
financial obligations against the County, and approve the same only upon
ascertaining that money has been appropriated and allotted therefore, subject,
however, to the provision that the Board of Supervisors may in its discretion and
judgment, amend, modify, and alter this requirement to meet a specific need or
requirement of a particulaz piece of legislation approved by the Board of
Supervisors.
ARTICLE IV.
County Attorney/Legal Counsel
4.1. The Board may appoint a County Attorney in accordance with the laws of the
Commonwealth. The County Attorney shall serve as legal advisor to the Board and
the County Administrator. He/she shall, when so directed by the Boazd, draft
ordinances in accordance with State Law.
4.2. The County Attorney shall perform his/her duties in accordance with the Laws of
the Commonwealth and County Policy as established by the Board in session.
When the Board is not in session, he/she shall receive guidance concerning policy
from the County Administrator, Chairman or, in his absence the Vice-Chairman.
4.3 The Board of Supervisors may contract for legal counsel to provide legal advice and
guidance. Contracted counsel shall work for the Boazd of Supervisors and provide
day-to-day advice and guidance to County Administration staff as contracted.
P32
ARTICLE V.
Standing Committees
5.1. The Standing Committees of the Board shall be as follows:
(a) Finance: To aid and advise in the preparation on the County Budget and make
recommendations concerning Fiscal Policy.
(b) Personnel: To review policies and practices and make recommendations
regazding the same.
(c) Property: To view buildings and grounds and make recommendations regazding
the same.
5.2. Membership to the above committees sha-1 be appointed by the Boazd Chairman
from the membership of the Boazd and may include citizen membership. Any
appointment so made shall be for a specific term of office as determined by the
Chairman.
5.3. The Board may, from time to time, direct that the Chairman appoint committees for
a specific purpose with a limited duration.
ARTICLE VI.
Certain Ordinances and Resolutions to Lie Over
6.1. No ordinance or resolution imposing taxes or appropriating money from general
fund balances, not included in the adopted budget, in excess of $5,000 shall be
passed until after ten (10) days from the introduction thereof. This shall not restrict
the appropriation of State, Federal, or other funds not in the current General Fund
balances
ARTICLE VII.
Recordation of Ordinances and Resolutions
7.1. Every ordinance upon its final passage shall be recorded in a book kept for that
purpose, and shall be authenticated by the signature of the presiding officer and the
County Administrator.
7.2. Every resolution shall be authenticated and recorded in the same manner as in 7.1
above.
7.3 Every motion appropriating funds or adopting an ordinance shall be by roll call vote.
P33
ARTICLE VII.
Amendments and Adoptions
8.1. Amendments to these By-Laws and procedures may be made at any meeting of the
boazd by a majority vote of the Boazd present, after a notice of intent to amend has
been given to each Board member not less than ten (10) days prior to such meeting.
8.2. Adoption of the By-Laws and procedures shall be by simple majority vote of the
Board and shall be in force and effect on the day after their passage.
Amended this 20h day of Apri12010 by a recorded vote of:
Aves Navs
Marshall A. Ecker
Henry A. Davis, Jr.
William H. Pritchett
James H. Snead
Tim R. Barber
Fred M. Ingram
Coy E. Harville
-P34
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA DATE:
AGENDA TITLE: 1-17-12
Work Force Investment Act (WIA) Budget ACTION:
Adjustments-Motion made by Mr. Ecker, seconded by
Mr. Snead and has now met the 10-day layover
requirement CONSENT AGENDA:
ACTION:
SUBJECT/PROPOSAL/REOUEST: Yes
Budget adjustments to the 2012 WIA budget ATTACHMENTS:
Yes
REVIEWED BY:
STAFF CONTACT(Sl:
ITEM UMBER:
7
INFORMATION:
INFORMATION:
BACKGROUNll:
During the budget process, estimates are made concerning the amounts allotted for the WIA program.
Sometimes it is necessary to adjust the original figures to actual grant amounts.
DISCUSSION:
Attached is a breakdown of the amounts calculated by Mallard & Mallard CPAs for the WIA program for FY
2012. Based on these figures, the following categories need to be adjusted by the following amounts:
WIA Administrative (251-353160) $ 53,121.30
Lucy P. Sale (251-353661) 2,536.93
WIA Dislocated Worker (251-353851 ) 145,685.70
WIA Adult (251-353853) (43,346.90)
WIA Youth In-School (251-353855) 93,019.34
WIA Youth Out of School (251-3538 56) 36,268.56
Rapid Response #2 (251-353865) 287.966.00
TO'T'AL
575,250.93
RECOMMENDATION:
Staff recommends that the Board of Supervisors the above amendments and appropriate an additional
$575,250.93 to the WIA budget (Fund 251). MOTION MADE BY MR. ECKER, SECONDED BY MR.
SNEAD AND HAS NOW MET THE 10-DAY LAYOVER REQUIREMENT.
P35
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
1-03-12
Work Force Investment Act (WIA) Budget ACTION:
Adjustments-Requires a nrotron and a /0-day layover
SUBJECT/PROPOSAL/REOUEST: CONSENT AGENDA:
ACTION:
Budget adjustments to the 2012 WIA budget Yes
ATTACHMENTS:
Yes
STAFF CONTACT(S):
ITEM UMBER:
27
INFORMATION:
INFORMATION:
BACKGROUND:
During the budget process, estimates are made concerning the amounts allotted for the WIA program.
Sometimes it is necessary to adjust the original figures to actual grant amounts.
DISCUSSION:
Attached is a breakdown of the amounts calculated by Mallard & Mallazd CPAs for the WIA program for FY
2012. Based on these figures, the following categories need to be adjusted by the following amounts:
WIA Administrative (251-353160) $ 53,121.30
Lucy P. Sale (251-353661) 2,536.93
W[A Dislocated Worker (251-353851 ) 145,685.70
WIA Adult (251-353853) (43,346.90)
WIA Youthln-School(251-353855) 93,019.34
WIA Youth Out of School (251-3538 56) 36,268.56
Rapid Response #2 (251-353865) 287.966.00
TOTAL
575,250.93
RECOMMENDATION:
Staff recommends that the Board of Supervisors the above amendments and appropriate an additional
$575,250.93 to the WIA budget (Fund 251). REQUIRES A MOTION AND A 10-DAY LAYOVER.
~P36
E
0
m
= g„„ 8g8p8g8y8Q8858~88Q8p8y8p$p888Q8p8Q$88888g8858°
X Jf
S
~
° °
~
~~
~m~o °
° o° 4
yy y 8~
a SS
iS
J
678 X15 ~6
@~
SM~{
~%
R$ N om= ei .~ n o n ri N ° n O ~ n r d
s
~
q ~
w
~
'~
E '~ 8888888E.88888888888888~°.8S~o5°°
E
d o c o c o a o e o ty o o e O e
q ,li c o o c
' "
Q ~
X ~
f
r'
73 n Zv 3
m
m
~ 3
~ E s p
N~ ri a h ~ rv ~
N n
Y
c v ~ ~^
m
B l 1 1 »» » ' l» ?11 1~ ~
8
„ $
88888 88 8888888 8R 8 R
3 8 w R '~ g~ ad .= N o n 'i o f H N N ~ R
d
~¢ ~ ~
~ ~- $ e ~g
~~~ ~~~~~~~ ~~~ ~ W
P37
a
i
a
<
8 C
p
~'1
M1 pp
mP p p
P 0
a a n ma ~ a s
~S R ~ 9~
~) N ry N N
N N N N N N N N
8 O O
O~ 0
r rN ~
~ o
~ m
a g m
en ' m
n
>~ ~ ~ ~ s e
N N N M M N N
~
o
m
N
8 C
R
~
M
tai O
S p
~.
,
~ ~.
M N N N M N N
~ 8 8 S
°
: S 8 ~
~
~
'1N ~~ g
l
V O
N P P q
O $
vS ~
p
Y
a s 3~ ~ ~ ~ ~ $ e
N
M M N N N M N M
~1
~ ~ B~
~ ~8
~:€
N 33< .ES .yE~ ~ $~
F l 5 ~ ~ a
b ~ b A W
~s.~~g.
~ ~~~=
,-
„.,
WWWY.
~~~~
a~ ~g~~r~
a N`Zo w
}
s Fl~~e
€~~ o~~~
Y
h N ~ °
r
B
N
N •• pp
gmIO AO~
~~~ ~~~s
>s ~ass~
M N N N N N
~n
N
N
~~a
V
~~
°`P38
<m
n`A
00
s ~I~
N
n~ui
a.-N
S
N
KIM'INCOME .STATEMENT 15:24:56 18 AUG 2011 Page S7
DITTSYLVANIA CWNTY
Income Statement
Report dates 07/01/2010 - thru - 06/30/2011
ACCOUNT HUMBER DESCRIPTION
251.4-353856-110000 SALARIES 8 WAGES - REGULAR
251-4-353856-130000 DART-TIME SALARIES 8 WAGES
251-4-353856.210000 fICA
251-4.353856-221000 VRS
251.4.353856-230000 BC85-C0. SHARE
251-4-353856-230100 DENTAL
251-4.353856-240000 VRS LIFE INSURANCE '
251.4-353856-260000 UNEMPLOYMENT INSURANCE
251-4-353856.316000 CONSULTANTS OTHER
251-4-755856-318300 OUTREACH
251.4-353856-350000 PRINTING
251-4-353856.360000 ADVERTISING
251-4-353856-550000 TRAVEL
251-4-353856-571300 OTHER PURCHASED SERV•DAN
251.4-353856-571400 OTHER PURCHASED SERV-HEN
251-4-353856.571500 OTHER PURCHASED SERV-MAR
251-4-353856-571600 OTHER PURCHASED SERV-PA1
251-4-353856-571700 OTHER PURCHASED SERV-PIT
251-4-353856-600200 F000 SUPPLIES/FOOD SERVICES
251.4-353856-601400 OTHER OPERATING ACTIVITIES
TOTAL - NIA YOUTH: IN SCHOOL
251-4-353863-318300 OUTREACH
251-4-353863-554000 TRAINING
251-4-353863.601400 OTHER OPERATING ACTIVITIES
ACTUAL ACTUAL
LURRENi Y-T-D ENCUMBRANCE ADPROPRIATION BUDGET BALANCE X YTD
5241.70 61817.06 0.00 61817.06 0.00 0.00 100.0
o.ao 76e.oD o.o0 76e.oo o.oo o.o0 100.0
391.72 4678.16 0.00 4678.16 0-00 O.OD 100.0
742.26 8753.72 0.00 8753.72 0.00 0.00 100.0
632.69 7384.15 0.00 7384.15 0.00 0.00 100.0
18.16 214.92 0-00 214,92 0.00 0.00 100.0
14.72 175.60 0.00 173,60 0.00 0.00 100.0
3.90 268.72 0.00 268.72 0.00 0.00 100.0
o.oo o.oo o.oo o.oo D.DO o.oD o.oo
0.00 2561.88 0.00 2561.88 0.00 0.00 100.0
0.00 0.00 '0.00 0.00 0.00 0.00 0.00
0.00 0.00 0.00 0,00 0.00 0.00 0.00
D.oD o.oo o.oo o.oo o.oo o.oo o.oD
0.00 91516.62 0.00 91516.62 120375.00 0.00 100.0
0.00 151130.12 0.00 151130,12 173341.00 0.00 100.0
1499.38 44945.40 0.00 44945.40 0.00 0.00 100.0
3490.32 45205.04 0.00 45205.04 43335.00 0.00 100.0
0.00 126939.63 0.00 126939.63 144451.00 0.00 100.0
0.00 0.00 0.00 0.00 0.00 0.09 0.00
0.00 4060.35 0.00 92714.52 53500.00 88654.1) 4.38
12034.85 550417.37 0.00 639071.54 535002.00 88654.17 0.00
0.00 0.00 0.00 0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00 0.00 0.00 0.00
-----'------ ------------ --- -------- ------emssee avow mov-ooa e._~~r_=:=c.
TOTAL - UNCONM ITTED PROGRAM FUNDS 0.00 0.00 0.00 0.00 0.00 0.00 0.60
251-4-353864-601400 OTHER OPERATING ACTIVITIES 0.00 56991.34 0.00 77058.00 0.00 20066.66 73.96
TOTAL -RAPID RESDONSE-di
~25~1-A4y353865 ~f57k300.OTHER•PURCHASED-SERV~OAN•
25.1..4?353865_5~150010TNER:P,URCARSED-SERV~7IAR
251'4?353865'_ST.i6Q0i0TNER=PRUCHASED_"SERVVPAT
25134=353865-57.1700:OTNER£P.URCNASFD~SERV_.,-~PP7
C25.1~4:353865-6A1'400~OT11ER;OPERAT•1 NG-A~ CTS I.V I.T.1`E3
0.00 56991.34 0.00 77058.00 0.00 20066,66 0.00
_____3 eea:oe ev .cvoaaea ee ___________ _______x_____ __________ _______ _____
0.00 22950.26 0.00 92497.00 0.00 69546,74.24.81
0.00 33940.48 0.00 144168.00 0.00 1:10222:52 23.54
11886.28 21426.00 0.00 35085.00 0.00 01~659:QOL61.07
0.00 17642.26 0.00 76400.00 0.00 58752:74 23.09
0.00 1440.00 0.00 37215.00 0.00 CS'677500 3.87
~TOTALti.c:RAP.iD'NRESRON5~82~ 11886.28 97399.00 0.00 385365.00 0.00 28 :00~ 0.00
25' 353866-601400 UNOBLIGATED 1875.00 2700.00 0.00 2700.00 0.00 0.00 100 0
-P39
Kt M•INCCME.STATEMENT 15:30:50 20 5EP 2011 Page 55
PITTSYLVANIA COUNTY
insane Statement
Report dates 07/01/ 2010 - th ru - 06/30/2011
ACTUAI ACTUAL
ACCOUNT NUMBER DESCA IPTION CURRENT Y-T-D ENCUMBRANCE APDROPRI ATION BIIDGEi BALANCE % Y70
251.4.353160-524000 '1 NTERNET SERVICES 62.49 1994.32 0.00 1500.00 1500.00 -494.32 132.9
Z51-4-353160-530200 FIRE INSURANCE 0.00 0.00 0.00 0.00 0.00 0.00 0.00
257-4-35316D-530500 VEHICLE INSURANCE 0.00 0.00 0.00 0.00 0.00 0.00 0.00
251-4.353160.530700 PUBLIC OFf LIABILITY 1NSURAN 1440.00 3616.00 0.00 3580.00 1850.00 -36:00 101.0
251.4-353160-530804 GENERAL LIABILITY INSURANCE 0.00 733.61 0.00 0.00 ~ 0.00 •-733.61 0.00
251-4-353160-541000 LEASE/RENTAL - EW IPMENT 417.93 8167.09 0.00 7500.00 750C.00 -667.09 108.8
251-G-353160-542000 LEASE/RENTAL - BUILDING 1733.57 24836.10 O.OC 166278.45 19873.00 147642.35 t4.94
251-4.353160.550000 TRAVEL 500.10 9994.64 0.00 10000,00 10000.00 5.36 99.95
251.4-353160-581000 DUES 8~•MEMBEAS HIPS 0.00 4330.00 0.00 '0.00 - 0.00 ~ -433U.00 0.00
251-4-353760-600100 OFEI CE SUPPLIES., 210.22 841.82 0:00 3750.00 3750:00 ~ 2908.18 22.45
251-4.353160.600200 FOOD SUPPl1E5/FOOD SERVICE 137.21 2255.97 0.00 4000.00 4000.00 1744.03 56.40
251.4-353160-609500 JANITORIAL SUPPLIES 0.00 2060.00 0.00 0.00 0.00 •2060.00 0.00
251-4-353160-600800 VE H]CLE•FUELS 0.00 198.27 0.00 0.00 ~0~.00 -198:27 0.00
251-6-333160•.60D900~YENI[CE-REPAIRS 0.00 158.05 0.00 0.00 0:00 -158.05' O.DO
251-4.353160-601200 BOOKS 8 SUBSCRIPTIONS 0.00 208.00 0.00 200.00 200.00 •8:60 104.0
251-4-353160.601400 OTHER ~ODERATIxc ACTIVITIES 0.00 0.00 0.00 34077.00 34077.00 34077:00 0.00
251-4-353160-870200 FURNITURE 8 FI%TURES 0.00 244.15 0.00 0.00 0.00 ~ •244.15 0.00
•251'4-353160-810500 CAPITAL OUTLAY-VEHICLES 0.00 0.00 0.00 0.00 0.00 ~ 0.00 0.00
251-4-353160-810700 ADP EOUI PMENT 0.00 0,00 0.00 ~ 0.00 0.00 0.00' 0.00
2:353160-812000 ADP SDFTNARE AND UPDATES 0.00 0.00 0.00 0.00 `0.00 '0.00 O.OG
70TAL - NIA ADMINISTRATIVE ENPENSES 25338.56 273377.95 0.00 402872.45 254737.00 "129494.50 •0.00
_______________
3 ___________________
~~ _•-xxznsce --"_______-xe xxa_~=vxevve ....ecxxx.e. .sees
25.L'-4.353661-585000-SCHOIAASNIP:.ORANT 0.00 186.97 0.00 2000.00 0.00 1813.03' 9.35
C251_4'x353661'-600700.OfFl CE-SUPPL•IES~' 0.00 117.30 0.00 841.20 0.00 TZ{ 3:90'1,3.94
`--=----ex _= _____ e.x Oee veseeo r_xxx xOeOeee9°Ce° .°'--'- ----------
TOTAL - LUCY P. SALE FOUNDATION 0.00 304.27 0.00 2&7.20 0.00 02536'93 0.00
___ _ _______ _ __ ___ ____
251-4.353662-571400 OTHER PURCHASE SERV•HENRY 0.00 O.DO 0.00 0.00 0.00 0.00 0.00
251-4-353662.600100 Of FI CE SUPPLIES 0.00 0.00 0.00 0.00 0.00 0.00 0.00
251-4.353662-600200 FOOD SUPPl1E5 0.00 0.00 0.00 0.00 0.00 0.00 0.00
251-4-353662-601400 OTHER OPERATING ACTIVITIES 0.00 0.00 0.00 0.00 0.00 0.00 0.00
---__---_'- _ ecexexxs-e xcv vee r_eee ------___"_ '_--------- xeeax
TOTAL - YOUTH EVENTS FUND 0.00
_===
exec== 0.00
eexeeve 0.00
xeeecve=== 0.00
exccece'===__ 0.00 0,00 0.00
251-4-353663-360000 ADVERTISING ==
0.00 zeecv
0.00 x
0.00
0.00 __ vccz ececc
O.OD ____==:..nvc r_cec
0.00 0.00
257.4.353663-550000 TRAVEL 0.00 0.00 0.00 0.00 0.00 0.00 0.00
251-4-353663-600200 FOOD SUPPLIES 0.00 0.00 0.00 0.00 0.00 0.00 0.00
251-4-353663.601400 OTHER OPERATING ACTIVI11E5 0.00 0.00 0.00 0.00 0.00 0.00 0.00
=:ceeeeeevee ceexeeeeeeec ee e______xx =see ______x _______________
- ____________ _
TOTAL RIG GRANT 0.00 0.00 0.00 0.00 0.00 0.00 0.00
ee xeee.eeeee ce=evxxeeeee ce.eexcxece xveeeeeeeceee ~===exxxxx== veeceeeee.ce veve.
P40
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA DATE:
AGENDA TITLE: 1-17-12
Expenditure Refunds-Motion made by Mr. Harville, ACTION:
seconded by Mr. Snead and har now met the 10-day Yes
layover requirement
CONSENT AGENDA:
SUBJECT/PROPOSAL/REQUEST: ACTION:
Budget Amendment for expenditure refunds
ATTACHMENTS:
Yes
REVIEWED BY:
STAFF CONTACT(S):
Sleeper, VanDerHyde
ITEM NUMBER:
8
INFORMATION:
INFORMATION:
BACKGROUND:
DISCUSSION:
Attached is a list of expenditure refunds for the month of December, 2011 for review. As discussed earlier
with the Board, the simple routine of putting every refund back in the budget is extremely time consuming
and leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the
budget so the budget would increase with every expenditure refund.
RECOMMENDATION:
Staff recommends the reappropriation of funds as follows: $75.00 to Sheriff-Wrecker Service (100-4-
031200-3170), $60.00 to Sheriff-Parts (100-4-031200-6030), $44.00 to Sheriff-Training & Education (100-4-
031200-5540), $500.00 to Sheriff-Copier Lease (100-4-031200-6005), $1,400.00 to Sheriff-National Night
Out (100-4-031200-5880), $1,208.25 to Sheriff-Canine Program (100-4-031200-6045), $697.77 to
Extradition (100-4-033100-5550), $100.00 to Animal Control-Donations (100-4-035100-5883), $13,695.25
to WIA-Rent (251-4-353160-5420), $34,007.50 to Industrial Incentives (325-4-081500-8222). MOTION
MADE BY MR. HARVILLE, SECONDED BY MR. SNEAD AND HAS NOW MET THE 10-DAY
LAYOVER REQUIREMENT.
P41
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
1-03-12
ITEM NUMBER:
28
Expenditure Refunds-Requires a Motion and a /t7-
Day Layover
SUBJECT/PROPOSAL/REOUEST:
Budget Amendment fur expenditure refunds
STAFF CONTACT(S):
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
REVIEWED BY:
INFORMATION:
INFORMATION:
BACKGROUND:
Attached is a list of expenditure refunds for the month of December, 2011 for review. As discussed earlier
with the Board, the simple routine of putting every refund back in the budget is extremely time consuming
and leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the
budget so the budget would increase with every expenditure refund.
RECOMMENDATION:
Staff recommends the reappropriation of funds as follows: $75.00 to Sheriff-Wrecker Service (100-4-
031200-3170), $60.00 to Sheriff-Parts (100-4-031200-6030), $44.00 to Sheriff-Training & Education (100-4-
031200-5540), $500.00 to Sheriff-Copier Lease (100-4-031200-6005), $1,400.00 to Sheriff-National Night
Oul (100-4.031200-5880), $1,208.25 to Sheriff-Canine Program (100-4-031200-6045), $697.77 to
Extradition (100-4-033100-5550), $100.00 to Animal Control-Donations (100-4-035100-5883), $13,695.25
to WIA-Rent (251-4-353160-5420), $34,007.50 to Industrial Incentives (325-4-081500-8222). REQUIRES A
MOTION AND A 10-DAY LAYOVER.
`Paz
PITTSYLVANYA COUNTY
VIRGIATIA
Finance Department
P.O. Box 426
Chatham, Virginia 24531
MEMO TO: William D. Sleeper, Clo/unt/y Administrator
FROM: Kim Van Der Hyde~(f~J
Finance Director _L~
SUBJECT: December Expenditure Refunds
DATE: December 29, 2011
Phone (434) 432-7740
Fax (434) 432-7746
Gretna/Hurt 1434)656-6211
Bachelors Hall/9>hitmell 1434) 797.9550
The list below shows all expenditure refunds that were sent to the Finance Department
during the month of December. I am recommending that all of these expenditure refunds
be reappropriated by the Board of Supervisors.
100-4-031200-3170 Sheriff-Wrecker Service 75.00
100-4-031200-6030 Sheriff-Parts 60.00
Restitution
100-4-031200-5540 Sheriff-Training & Education 44.00
Reimbursement
100-0-031200-6005 Sheriff-Copier Lease 500.00
Petty Cash Overage
100-4-031200-5880 Sheriff-National Night Out 1,400.00
Petty Cash Overage
100-4-031200-6045 Sheriff-Canine Program 1,208.25
Reimbursement
100-4-033100-5550 Jail-Extradition 697.77
100-4-035100-5883 Animal Control-Donations 100.00
Donations
251-4-353160-5420 WIA-Rent 13,695.25
Rent(251-3-000000-150201)
325-4-081500-8222 Industrial Incentives 34,007.50
Reimbursement
TOTAL EXPENDITURE REFUNDS - DEC $51,787.77
P43
NEW BUSINESS
P44
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
01-17-2012
ITEM NUMBER:
9
Kenneth Martin, Virginia Department of
"fansportation
SUBJECT/PROPOSAL/REO UF,ST:
STAFF CONTACT(S):
Mr. Sleeper
ACTION:
No
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
No
INFORMATION:
INFORMATION:
BACKGROUND:
Periodically Residency Administrations and Maintenance Managers meet with the governing bodies of which
they maintain.
DISCUSSION:
Kenneth Martin is the Residency Maintenance Manager for the Halifax Residency for the Virginia Department of
Transportation (VDO'f) which includes Pittsylvania County. He will appear before the Board of Supervisors to
discuss issues concerning roads in Pittsylvania County.
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review and consideration.
P45
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Recommendations from Finance Committee
AGENDA DATE:
01-17-2012
ITEM NUMBER:
10
SUBJECT/PROPOSAL/REQUEST:
Finance Committee Recommendations
STAFF CONTACT(S):
Mr. Sleeper
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
REVIEWED BY:
INFORMATION:
INFORMATION:
BACKGROUND:
The Finance Committee of the Pittsylvania County I3oard of Supervisors will be meeting at 4:30pm on Tuesday,
January 17, 2012 in Conference Room 2 of the Captain Martin Building, 1 Center Street, in Chatham, Virginia.
DISCUSSION:
The intent of the meeting of the Finance Committee is to set the actual 2012/2013 Budget calendar.
RECOMMENDATION:
Recommendations will be submitted to the Board of Supervisors following the regular committee meeting on
Tuesday, January 17, 2012.
P46
FINANCE COMMITTEE
Pittsylvania County Board of Supervisors
Tuesday, January 17, 2012
4:30 pm
Conference Room
Captain Martin Building
1 Center Street
Chatham, Virginia
AGENDA
1. Call to Order 4:30 pm
2. Roll Call
3. Approval of Agenda
4. New Business
(a) 2012-2013 Budget Calendar
5. Adjournment
P47
PITTSYLVANIA COUNTY
BUDGET CALENDAR FY 2012-2013
Tuesday, January 17, 2012 - 4:30 pm
Friday, January 27, 2012:
Monday, February 6, 2012 - 4:00 pm
Finance Committee Meeting
Tuesday, February 21, 2012 - 5:00 pm:
Finance Committee Meeting
Monday, March 5, 2012 - 5:00 pm:
Finance Committee Meeting
Wednesday, March 7, 2012:
Tuesday, March 20, 2012 - 7:00 pm:
Monday, April 2, 2012 - 7:00 pm:
.Approve Budget Calendar
.Department Requests deadline
.Review preliminary departmental requests
and develop draft budget
.Review Revenues
.Submit County Administrator's recommended
budget
.Budget approved for advertisement by the Finance
Committee to the full Board of Supervisors
.Budget approved for advertisement at the regular
meeting of the Board of Supervisors
.Budget will be advertised (pending approval and
date set by Finance Committee)
.Public hearing on school budget and public
hearing on full county budget (budget cannot be
approved until 7 days after public hearing)
.Approval of the school budget and full county
budget at the regular meeting of the Board of
Supervisors
P48
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Recommendations from Property & Building
Committee
AGENDA DATE:
01-17-2012
ITEM NUMBER:
11
SUBJECT/PROPOSAL/REOUEST:
Property & Building Committee Recommendations
STAFF CONTACT(S):
Mr. Sleeper
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
INFORMATION:
INFORMATION:
BACKGROUND:
The Property & Building Committee of the Pittsylvania County Board of Supervisors will be meeting at S:OOpm on
Tuesday, January 17, 2012 in Conference Room 2 of the Captain Martin Building, 1 Center Street, in Chatham,
Virginia.
DISCUSSION:
There will be three (3) items discussed at the meeting concerning the current status of those buildings and proposals
to the Property & Building Committee for actions or activities concerning those buildings.
(a) Captain Martin Building
(b) Blairs Community Center
(c) old Chatham Elementary School
RECOMMENDATION:
Recommendations from the Property & Building Committee on the proposed buildings will be submitted
following their meeting on Tuesday, January 17, 2012.
P49
PROPERTY & BUILDING COMMITTEE
Pittsylvania County Board of Supervisors
Tuesday, January 17, 2012
5:00 pm
Conference Room
Captain Martin Building
1 Center Street
Chatham, Virginia
AGENDA
1. Call to Order 5:00 pm
2. Roll Call
3. Approval of Agenda
4. New Business
(a)
(b)
(c)
5. Adjournment
Captain Martin Building
Blairs Community Center
old Chatham Elementary School
P50
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Proposed Spay & Neuter Reimbursement Program
Policy
AGENllA DATE:
01-17-2012
ITF,M NUMBER:
12
S UBJECT/PROPOSAL/I2EOUEST:
Proposed program policy
STAFF CONTACT(S):
Mr. Sleeper
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
INFORMATION:
INFORMATION:
BACKGROUND:
In December the Board of Supervisors looked at a spay and neutering policy and the funding from the Division of
Motor Vehicles {DMV) funding from Animal Friendly License Plates and established that some guidelines had to
be set concerning the expenditure of those moneys, and the control of how and who qualified for funding.
Legal Counsel was instructed to draft a reimbursement policy with the guidelines of the Board. Attached
hereto, is a proposed Spay & Neuter Reimbursement Program Policy for the Board of Supervisors of
Pittsylvania County.
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review, consideration and approval. Staff recommends
the Board of Supervisors approve this policy and institute it immediately.
P57
ATTORNEY-CLIENT PRIVILEGED. NOT SUBJECT TO THE
VIRGINIA FREEDOM OF INFORMATION ACT PURSUANT TO
VIRGINIA CODE § 2.2-3705.1(2). DO NOT DISTRIBUTE WITHOUT
EXPRESS PRIOR APPROVAL.
MEMORANDUM
To: Rebecca Flippen (Deputy Clerk)
Cc: William D. Sleeper (County Administrator), Kim Van Der Hyde (Finance
Director), Pete Boswell (Chief Animal Control Officer)
From: J. Vaden Hunt (County Attorney)
Date: Tuesday, January 3, 2012
Subject: Pittsylvania County, Virginia -Spay and Neuter Reimbursement Program Policy
Encl: 1 (electronic)
Attached hereto please find the above-referenced document. Said document has been
vetted by William D. Sleeper, County Administrator; Kim Van Der Hyde, Finance Director; and
Pete Boswell, Chief Animal Control Officer. Please place the Spay and Neuter Reimbursement
Program Policy on the appropriate future Board of Supervisors of Pittsylvania County,
Virginia's, agenda for approval.
Please contact me if you have any questions about anything contained herein.
JVH
Pt
Ps2
PITTSYLVANIA COUNTY, VIRGINIA'S
SPAY AND NEUTER REIMBURSEMENT PROGRAM POLICY
1. The reimbursement program shall only be available to private residents of Pittsylvania
County, Virginia. No corporations of any kind shall be eligible for participation in the
reimbursement program.
2. Only one (1) cat or dog per household per fiscal year is eligible for participation in the
reimbursement program.
3. Eligible Pittsylvania County, Virginia, residents shall be reimbursed up to a maximum of
$25.00 for the spaying/neutering of a cat and up to a maximum of $25.00 for the
spaying/neutering of a dog.
4. Reimbursement for spaying/neutering from the reimbursement program shall be paid on a
first-come, first-serve basis, and shall be contingent of the existence of sufficient funds in
the reimbursement program fund.
5. Reimbursement shall only be paid for spaying/neutering procedures conducted by
licensed veterinarians practicing and performing said procedures in Pittsylvania County,
Virginia, or the City of Danville, Virginia.
6. To be eligible to participate in the reimbursement program, a Pittsylvania County,
Virginia, resident must seek reimbursement within sixty (60) days of the
neutering/spaying procedure and provide the Finance Director of Pittsylvania County,
Virginia, adequate documentation evidencing the date and location of said procedure.
Lack of adequate documentation will result in reimbursement ineligibility.
7. Unless monies are additionally appropriated by the Board of Supervisors of Pittsylvania
County, Virginia, payment per the terms of the reimbursement program shall be
exclusively funded by proceeds from the selling of Animal Friendly License Plates by the
Virginia Department of Motor Vehicles. Said proceeds shall be contained in a sepazate
reimbursement program fund and only used for spaying/neutering purposes as allowed by
the corresponding Virginia Code section.
8. Residents desiring to participate in the reimbursement program shall apply for said
reimbursement with the Finance Department of Pittsylvania County, Virginia, located in
Chatham, Virginia.
9. The Finance Director, or his/her designee, shall monthly provide an accounting of the
reimbursement program fund to the County Administrator.
10. The Finance Director, or his/her designee, reserves the right to deny any person
reimbursement under the reimbursement program. Said person denied reimbursement
shall have the right to appeal the Finance Director's decision to the County Administrator
in writing within ten (10) days of said decision. The County Administrator's decision on
the matter shall be final and unappealable.
ass
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
10% Salary Reduction
SUBJECT/PROPOSAL/REQUEST:
Salary Reduction
STAFF CONTACT(S):
Mr. Sleeper
AGENDA DATE:
O1-17-2012
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
No
ITEM NUMBER:
13
INFORMATION:
INFORMATION:
BACKGROUND:
The Honorable Marshall Ecker came on the Board of Supervisors in January 2008 and requested a 10% reduction in
his salary as a member of the Board of Supervisors. Since the term is up and a new Board of Supervisors term
began in January 2012, again Mr. Ecker would have to comment concerning salary.
Mr. Ecker is proposing that he take a 10% reduction in his salary as a member of the Board of Supervisors.
RECOMMENllATION:
Staff submits this to the Board of Supervisors for their review, consideration and approval.
P54
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Pittsylvania Count Court Services -Reduction of
State Aid
AGENDA DATE:
01-17-2012
ITEM NUMBER:
15
SUBJECT/PROPOSAL/REQUEST:
Funding Recommendation
STAFF CONTACT(S):
Mr. Sleeper
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
INFORMATION:
INFORMATION:
BACKGROUND:
Pittsylvania CounTy, along with the City of Danville and Halifax County, has supported the Halifax-Pittsylvania
Court Services for a number of years. This program reduces costs to the localities bypre-trial diversion, keeping
inmates out of local jails prior to their court cases and follow-up requirements releasing them from local jails under
the requirements of reporting to the Pittsylvania County Court Services on an offender program.
DISCUSSION:
The intent of this program is to continue to reduce services to the localities by providing these services to the court.
However, the Commonwealth of Virginia has continued to cut the program from the grants that were normally
submitted that funded this program at 100% for many years to a split cost. Attached hereto is the request from
Program Director Freda Holliday to the three localities requesting funding. Pittsylvania County's share would be
$6,094.81. We have paid this amount for the past three years; however, there may be different considerations in the
2012 budget.
RECOMMENDATION:
Staff recommends the Board of Supervisors submit this to the Finance Committee for their review and
consideration and notify the Pittsylvania County Court Services that Pittsylvania County will certainly consider
their request in the 2012/2013 budget process and request clarification that if any of the three localities do not
participate with their additional local share, will the entire $27,000 be reduced from the budget.
P55
HALIFAX/PITTSYLVANIA COURT SERVICES
®`'`~
P.O. Box 1158
129 South Main Street
Halifax, Virginia 24558
(434)476-1183
Fax (434) 476-5032
Freda H. Holliday
Program DirecYOr
;,
~'; ,! ACT 3 ~ 2011 ',.''~,~.~ ! ;~ ,
i
October 28, 2011
Mr. George W. Nester, County Administrator
Halifax County
P. O. Box 699
Halifax, Virginia 24558
Mr. Dan Sleeper, County Administrator
Pittsylvania County
P. O. Box 426
Chatham, VA 24531
Mr. Joe King, City Manager
City of Danville
P. O. Box 3300
Danville, VA 24543
RE: Halifax/Pittsylvania Court Services
Reduction of State Aid to Localities
Dear Mr. Nester, Mr. Sleeper and Mr. King:
This correspondence is being sent to request assistance with regard to the FY 2012
Reduction of State Aid to Localities which would greatly impact my program.
The Department of Planning and Budget advised localities of the amounts of FY2012
Reduction of State Aid to Localities, which included community corrections and pretrial
programs. The reduction for FY 2012 for Halifax/Pittsylvania Court Services is
$27,331. After reviewing the current status of my budget, it is clear that this would
negatively impact my agency and the services we provide in Halifax and Pittsylvania
Counties and the City of Danville.
In FY 2009, FY 2010 and FY 2011, rather than returning the money from the budget of
Halifax/Pittsylvania Court Services, the three (3) localities covered the cost, and the
amount each paid was based on the number ofplacements made from each jurisdiction in
the previous fiscal year. While I am aware of the current economic situation for each of
your localities, I am concerned that a reduction to my budget could result in a reduction
in the services we currently provide and possibly a decrease in staff. Therefore, it is
P56
Mr. George W. Nester
Mr. Dan Sleeper
Mr. Joe King
RE: Halifax/Pittsylvania Court Services
October 28, 2011
Page 2
being requested that the state reduction for the budget for Halifax/Pittsylvania Court
Services be handled in the same manner for FY 2012 as in the last three (3) fiscal years.
Enclosed you will find a summary of the number of placements in each locality and what
the proportion would be for each locality should you be willing to cover the reduction.
Please do not hesitate to contact me should you have any questions or need additional
information when considering this request.
Your consideration and assistance in this matter is greatly appreciated.
Sincerely,
~~d~ ~ ~~~
Freda H. Holliday t~
Program Director
/FHH
Enclosure
cc: Stephanie C. Jackson, Director of Finance
P57
HALIFAX/PITTSYLVANIA COURT SERVICES
PLACEMENT SUMMARY FOR FY 2011
(July 1, 2010 through June 30, 2011)
Locality Probation Pretrial Transfers Total
Halifax 270 128 19 417
Pittsylvania 77 98 7 182
Danville 117 81 18 216
TOTAL 815
Amount Covered By Locality
Halifax 51.2% of $27,331
Pittsylvania 22.3% of $27,331
Danville 26.5% of $27,331
$13,993.47
$6,094.81
$7,242.72
P58
Proportion of
Agency Total
51.2%
22.3%
26.5%
HALIFAX/PITTSYLVANIA COURT SERVICES
ESTIMATED JAIL COSTS SAVINGS
FOR
PITTSYLVANIA COUNTY
FY2011
Halifax/Pittsylvania Court Services supervises misdemeanor and felon cases on both
local probation and pretrial services. Local probation cases are those cases that have
been tried and have either received a disposition or have a deferred disposition, meaning
they will not have a final disposition until the court ordered period of supervision is
completed. Pretrial defendants are individuals who are awaiting trial, and, rather than
being held in jail until trial, they have been released on bond and are placed under pretrial
supervision.
Due to the limited capabilities of the current case management software system, it is
difficult to determine the specific days per each offender/defendant without pulling each
case. Therefore, the supervision days have been estimated at [he low end to determine
the jail costs savings for each component of the agency. The formula used to determine
the savings for each component is outlined below. As the exact figure for daily jail costs
was not available, it was estimated to be $25.00 per day.
LOCAL PROBATION
Misdemeanor Cases -usually 30 days to 12 month jail sentence depending on the charge.
Used 30 days for all misdemeanor placement in FY 2011 although some could
actually be higher.
Felon Cases -usually minimum of 12 months. Could be more depending on the charge.
Used 12 months, or 360 days, for all felon placements in FY 2011.
Misdemeanor Placements
Felon Placements
Total Days
40 X 30 days = 1,200 days
37 X 360 days = 13,320 days
14,520 days*
Jail Savings for Local Probation 14,520 days X $25.00 = $363,000
* This is an estimate of the days probation offenders from Pittsylvania County could
have received had they not been placed on supervision with Halifax/Pittsylvania
Court Services. This number does not include days for Transfer In cases as these
individuals would serve any active sentence in the locality where they were tried.
P59
PRETRIAL SERVICES
Pretrial placements aze usually on supervision on an average of three (3) months to
twelve (12) months in Pittsylvania County. The length of supervision will vary based on
the type of case and the court, and in some cases may be less than three (3) months but
may also be more than twelve (12) months in other cases.
Used five (5) months, or 150 days, to get an estimate of the number of days pretrial
defendants were supervised in FY 2011. This is probably lower than the actual number.
Pretrial Placements
Total Days
Jail Saving for Pretrial Services
98 X 150days = 14,700 days
14,700 days**
14,700 days X $25.00 = $367,500
** This is an estimate of the days pretrial defendants from Pittsylvania County
could have remained incarcerated had they not been released on pretrial
supervision. This number does not include Transfer In cases as these individuals
would have been held in the locality where they were arrested had they not been
released.
TOTAL JAIL SAVINGS FY 2011 $730,500.00
For Local Probation and Pretrial
ADDITIONAL INFORMATION
Community Service hours completed by offenders in FY 2011 9,647
Restitution collected from probation offenders in FY 2011 $14,109.92
Court costs paid by probation offenders in FY 2011 $10,584
This information is the total for FY 2011 for all three (3) localities served by
Halifax/Pittsylvania Court Services. The Management Information System utilized
by HalifaxlPittsylvania Court Services does not break this information down by
jurisdiction.
P60
p V
Q
H
F
~' G~
~itp of ~BanbiCCe, '~irginia
.lo9EPN C. ICING 427 PATTON STREET (434) 793$) (10
CITY MANAGER P. O. Box 3300 FAX: (434) 7946549
DANYILLE, VIRGINIA 24643
EMAIL: kingJcQci.danv(Ile.va.us www. danville-va.gov
November 11.2011
Ms. Freda H. Holliday
Program Director
Halifax/Pittsylvania Court Services
P. 0. Box 1158
129 South Main Street
Halifax, VA 24558
RE: Halifax/Pittsylvania Court Services
Reduction of State Aid to Localities
Dear Ms. Holliday:
-- =ar~~1---
NOV 1 5 2011 +' N
~~ il~ jii
I am in receipt of your letter dated October 28, 2011, requesting assistance with regard
to the FY 2012 Reduction of State Aid to localities.
You are correct in that for the past three fiscal years the City of Danville has covered the
City's allocation of the Reduction of State Aid to Localities for your program. As noted
in previous discussions and correspondence, it is essential that we know at the onset of
our budget process any expenses that might need to be covered in that fiscal year. In
January you spoke with Budget Director, Cynthia Thomason and she advised the FY
2012 budget was tight and that the City was facing service reductions as well as layoffs.
Therefore, no funds were included in the City's FY 2012 budget for the
Halifax/Pittsylvania Court Services.
The FY 2013 budget will be as tough as the previous year. Therefore, I cannot make
any promise as to whether funding will be included or not, but if the Halifax/Pittsylvania
Court Services wishes to submit a request for consideration in the FY 2013 budget, you
may do so in writing by December 9.
Sincerely,
V
Joseph C. King
City Manager
C: Cynthia L. Thomasson, Budget Director
,/ban Sleeper, Pittsylvania County Administrator
P61
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
West Piedmont Economic Development District -
Year 2012 Regional Comprehensive Economic
Development Strategy (CEDS)
AGENDA DATE:
01-17-2012
ACTION:
Yes
ITEM NUMBER:
16
INFORMATION:
SUBJECT/PROPOSAL/REOUEST:
EDA Project Submissions
CONSENT AGENDA:
ACTION:
STAFF CONTACTS}:
Mr. Sleeper
ATTACHMENTS:
Yes
REVIEWED BY:
INFORMATION:
BACKGROUND:
Each year members of the Board of Supervisors submit a work plan to the West Piedmont Planning District for the
Comprehensive Economic Development Strategy (CEDS). This is a requirement for Economic Development
Administration (EDA) funding and EllA projects. We must submit projects listing their project priorities and their
project types, along with the proposed funding including federal, state, local or other.
DISCUSSION:
Staff is requesting the Board of Supervisors review the attached CEDS report from last year and be prepared to
submit any proposed changes or new projects they would like to see in the 2012/2013 plan. Please read all of the
descriptions as the projects are not listed by localities. They are listed based on priorities. The proposal
incorporates the projects at the Mega Park, Cane Creek, in the Blairs community, in [he Chatham community, in
Gretna and in Hurt. Greg Sides will give an update to the Board of Supervisors based on the current Economic
Development Strategies Committee, along with recommended projects.
RECOMMENDATION:
Staff recommends the Board of Supervisors amend the required document, authorize the County Administrator to
send it to West Piedmont Planning to be incorporated into the 2012/2013 CEDS update.
NOTE DUE DATE: FRIDAY, FEBRUARY 10, 2012.
P62
WEST PIEDMONT ECONOMIC DEVELOPMENT DISTRICT
P.O. Box 5268 -Martinsville, VA 24115-5268
Telephone: 276-638-3987 Fax: 276-638-8137 Email: Imannino@wopdo.o[a~ =. - -. ,
November 30, 2011 i ~ DEC 2 2011
i. - i'
MEMORANDUM __.__...________
TO: County Administrators, Counties of Franklin, Henry, Patrick, and Pittsylvania
City Managers, Cities of Danville and Martinsville
Manager, Town of Rocky Mount
FROM: Leah Manning, Regional Economic Development Planner
RE: Year 2012 Regional Comprehensive Economic Development Strategy
Work on the 2012 CEDS update is getting underway. The first step will be forall localities to begin planning
and compiling their list of prioritized projects. A listing of the projects for the current CEDS is attached, along
with blank forms on which to prepare your list for next year (July 1, 2012 -June 30, 2013). If additional
pages are needed, please make extra copies of the enclosed sheets.
To get the process started, we request that you and your staff review the attached current project list to see
if projects need to be added or deleted. Then, we would tike for you to update your list and indicate whether
the projects are Priority I, II, and III projects as well as an indication of Type I, II, III, IV, and V projects.
Since the spreadsheet is already at a maximum for space, we would prefer that the Project Type be
combined in the same column as the Project Priority (see template included on separate tab within the file).
Please note that, beginning with the 2012 CEDS update, we are incorporating EDA Project Types as part
of the project information since EDA requested that we provide a more detailed breakdown with regard to
project priorities. The CEDS Strategy Committee decided at the September 27, 2011, meeting to
implement this methodology for the next CEDS document. A guideline for the Project Types is also
included for your convenience.
To keep the CEDS development on schedule, we need to have vour completed project list. along with a
letter of endorsement from vour locality /sample form letter enclosed) no later than Friday. February
10. 2012. We realize this is some time away; however, we want to make sure that you have adequate time
for planning since EDA will not consider funding projects not included on this list. In addition to EDA-eligible
projects, please include CDBG, Rural Development, Appalachian Regional Commission, other grants, and
any other type of project for which your jurisdiction plans to apply for funding during the period from July 1,
2012 -June 30, 2013. We also encourage localities to work together on regional projects for
inclusion on the list.
With regard to Priority I projects, please remember, if you are invited to submit an EDA preapplication/grant
proposal, you will need a Preliminary Engineering Report and detailed project information. EDA sometimes
invites Priority II and III projects as well as Priority I projects if the project planning progresses.
If you have questions or need assistance, please let me know. Please remember chat a project must be
included on the project list to be eligible for EDA funding. if you have a grant underway at this time,
be sure to include if on the list for next year in case there is a carryover to next year by EDA for
some reason. Therefore, if you have projects in the planning stage, be sure to include them. As you are
aware, things can change during the year with regard to funding availability.
Attachments
P63
EDA PROJECT PRIORITIES:
Prioritv 1 Projects:
Those construction or implementation projects which are in the advanced stages of planning
or "ready to go" (i.e., preliminary engineering and environmental audit available or underway,
matching funding available).
Prioritv 11 Projects:
Construction or implementation projects will be in formative stages of planning and which are
not otherwise proceeding towards immediate implementation.
Prioritv 111 Projects:
Non-construction, non-implementation projects of a special economic development purpose
which may include special issues studies, basic data collection and analysis, feasibility
studies, and technical assistance projects.
P64
EDA PROJECT TYPES:
Type l: /Shovel-Readvl
• Project Title
• Project Description
• Eligible Applicant(s)
• Project 4mpact Area
• Own Property
• Preliminary Engineering Report Available
• Matching Funds Status (funds currently available and documented; sources)
• Phase I Environmental Report Available
• Project has clearance documentation from State Historic Preservation Office
• Permit Status
• Estimated Number of Jobs to be Created
• Estimated Number of Jobs to he Retained
• Estimated Private Investment
Ty pe ll: (Proiect is in Final Planning Stage)
• Project Title
• Project Description
• Eligible Applicant(s)
• Project Impact Area
• Own Property
• Preliminary Engineering Report in Development
• Matching Funds Committed (funds not available but applicant can provide resolution/letter of commitment at time of application)
• Phase I Environmental Report in Process
• State Historic Preservation Office Clearance in Process
• Permit Status
• Estimated Number of Jobs to 6e Created
• Estimated Number of Jobs to be Retained
• Estimated Private Investment
a pe ill: (Proiect in Early Planning Stage)
• Project Title
• Project Descdption
• Eligible Applicant(s)
• Project Impact Area
• Do not own Property (option on property; other)
• Status of Preliminary Engineering
• Matching Funds Status
• Phase I Environmental Report Not Available
• State Histodc Preservation Office Clearance in Process
• Estimated Number of Jobs to be Created
• Estimated Number of Jobs to be Retained
• Estimated Private Investment
Ty pe IV: (Reouests /or Other Tvpes of Projects-USDA-Rural Development CDBG ARC VDOT
Enhancement Program):
• Project Title
• Projeci Description
• Eligible Applicant(s)
• Project Impact Area
• Matching Funding Status
• Estimated Number of Jobs to be Created, if applicable
• Estimated Number of Jobs to be Retained, if applicable
• Estimated Private Investment, if applicable
Tv pe V (Technical Assistance: Technical Studies)
• Project Title
• Project Description
• Eligible Applicant(s)
• Project Impact Area
• Matching Funding Status
• Other Pertinent Information
P65
N p
~y (ff p
O 0 N
N
w
,~
N
jY+
O
.~
W
U_!
L~
U
¢a.
~, o
Z
r s m
i w
~
.
~
t+f } A
Y
~
~ ~ F m .~.
U g o
• '
r .
~ ~ S
~
N i '~
~
°'
a
~ ~
m
O
c
c
~ •- o
w ~U
O ~ U
vas
O
N ~
9
G
i
' o
-
J
Z i~i
a a
8 8
N
` N
pgg Og p0
- ca
00 0
. ~ o ~
OO
O
S O
0o ~~
-
jF
'p ~N~
N
(
~
w
2~ U
O4 m O~
4 N p
J W
Z ] 7
p aW
LL N 7 W
N
N
r
4 U
ago ~>,
a ,
r c N E
N d 0.
~
_
`T' .n
= m b N ~
~ m
j '-y a
a a
m
~
N
m d
>
d ? N
j Y
N "
~ O
4
N p 0.
o a
a
S
~
p
O ~ N
o~
$
`~ ~
$ c
~ _
~
O
O
~ O ~ O
o
Ooh
o p
p o0p
~Q',d p
~
o
'
0o - N c~+
YJS N
O~N~ ~~
9
aN ~ ~ t
Au
~
G ~ 4O o
~ J
J
O O u-7
WJ
8g8
o g °
S o
~
o o,
~ o
„
N~~
~
fs
N N ~
~ ~ M
r
Q'a O O fl7o
Q ~ W J
9
G
0
m ~ 4 m
°+
~ ~ Ed ~3d G~d
z
N 6
d m
9 U
p G
d
~ ~ 6 9 ~ V N i O~ N O L p N
~i N o d m dL N O C ~ 9~ N,.d.
du, Z' rn~ c o m o m a'3 ~ o ~~
cEp. .~ E o9 a
d o m .~y ro d~° m c ~ om, pn °- ° ~ ~~ 'a m w d
c~ry9 Cinc aD~m 'G N ~N a '%..Y co p-o mA
4~ L m N~ `m G i tC d d O y N m .- U N 3 9 2~
am,.E d u N 9 ~ a 9 nom dpfd mm °
U E>6N9 m~mY 'O N OQ O~ >dW >C',~ Om60 Om
C d N N N U 9 7> d R O~ M N G a~~ C~ ~~9 N~ E" d
~ m y'm.o~ ro E ~ ~ 9 m v mN m'~ ~ and °~ 9Lp'~ ~~m
y C 9 _ N 05 ~+ N m t6 ~O N N ~L O 9 d m
ao°i°.V ~~ w m'°+e~ 6, m b ~ 2 N' c oa c Eo '>myo ~
0~~~3d'am >~~cU m a Mo m0 aC4 oc_+-dm ~30~ ion
' EO i6N NN dN~tO ~O+tro GU Ap Ep .y m9 'm R~~~u~ p~m
Y ~ .~ N ~ 7 N O~ i m ~ ~ . ° ~.., iCT .._ 6..d- ~ 6 N d ~ Q+ 'O D 's, ~ O O N
G~.7 O' E .N-~ O ~ 6 C V 6 L 9 N d p m E p E p m c d N N
N 'm O d C O m ~p L y Z' N u, ~ m -O C c m i4 y
~ cod mE cY5.5° c - 3w w~[ 4>= mmm Wm E'a3 070
W A m d U G'~ d A d G 9 ~~ m D L d 9 _ 4 .. 9 6 ~ N~ m 9 A' n d 0 N
^ 2 ~~ Z a E E Q~ O m e E N D O LL Y m m [6 9 9 $ > (L (.~ C
9 7 ~ GG ~ N 9" Np R E t6 y~ U O C V m y~ ~ ~~ N % L O fj
d C N U > C Lli .! d O Nl 7 d U 9 W
~'>~ Ni6 >-.p '9 N c C7 D m a ~ in m~ ~p ~ w~~ 4 m
E u d U o b o u w u E E °~ E ~= o m _7 ~°
C in y p d C 9 p V j O G
C O' ' m F 'N o
p
N~ O Z N m N ~
C- N+'
~ C yaC 9.p. ~ ~E NN
.
4
LL N W
~9 m
U
W Ram r
N o
N
O N
O ~
N
m
d
m
d I.
N
N
o °
a
0.
°
o
0
o 0.
°
b
g. °o
~ m
Q
~,
oo O
M
~ Q
~
O fir, ~
~
C-NC "~rA
N
N, q ~
~ ~
~~
~_
u ~
Y m O O d }. L O C
O
d ?
V
D
is c .
.
V U y u
cr m
~
m H ^ c
m y= m d~ a ='.
~~ ~«im mwve '_= t>
~? d
. m R Z E w A w p C
E
,
~ 2 N
^
N ~ m
y
9 ~ a m J o.o m
~
'gyp ~>
~ O p R R p, C 7 7. Q O
m C
~
6 " ~.
~
m
m^ a. ~= M ~ X
y
E ~'~.'q m mn o N.v ¢v
p O L m m ~p j 'y V O V
Of«
O NU^v
_
~VU
0
d
-
~ a
m
u d
v ¢
0 ^
~
0 =
o a
Y = 3 i
d d U z °~~
m>
lL a
~ =
o~ ~
Q ~ w v
~ ~ d
° C
o .
c
n. E iT. o
,U N
p66
~ ~` O N
U
Ou ~ N ~
m U
O ~
4. DR N ~ ° °'
o
c ° °.? ~ ~ ° ° ~' N ~°
_
0 0 n ro o ~ S
a
N ~ o~ E ~
~ o
m
a' n °
;
~ E
~
m
i J ~I C
~ Fes- ¢ ¢ '..~-~ ¢_ ¢ '..~-. > > > > C
a Z a Z O Z O Z O O O O O O O Y O
~~ a a a a a a a a a ~ a
°o °o S °0 0 0 0 °o r o °o 0 0 0 0 0
~ 0 0 0 ° ° ° ° m ~ ° ° ° ° 0 0
¢ o o o o - ° o 0
~ N ~ O O ~ O N m O N O O N O
~ ~
N N ~ ~ ~ ~ ~ ~ ~
~ ~ N ~ N ~ N N ~
~
~
Z
°
o° O
°°o°o
°o°o°0
00
0
0
000o
r
.n in
m
o0
o0
0
00
00
00
00
000
000
0
0
oo o ~o0 000 00 0 0 0000 ~n
O N
N N 00 0 00 00 000 O
~ 0 0 0 0 0 0 0
O 0 0 0 O
O
O O O 000
O ?
C'
N
O O O
O O
O O
ONO
O
N ~ (I
r r N V l
r r O O
X 0 0 O O O
O O O m
~ O O
O O
O O O O O
O O O O ~] O H O N~ 1 J p
N O O ~ f l Y I ONO O
O r
N O)
~ T t7
v3 M N N
A
o
9 LO
W ~O N
W Vi r N
f9 Y3
~
t9 f9 N N
F9 F9 V (~ ~-
f9 f9 FA N
to
R t» ~ ~» » ~ ~
» e3 t9 u3 ~ f
t
f
C7 W
^ C
O
D
Z(..1 ¢ ro ¢ ro Q m U ¢ roU ¢
p ¢ ~ ¢^¢ ~ m ^ D N ¢ ¢ ¢ U
^ QU m¢ _T U
j O ^ J O J O J~ ^ J~ ^ O O ^ Q~ V = O= Q^ ^ > W> o W U >
WN w n m
¢
Y N
T j~ Z'
O C
m
°
Y
m
(/1
°'
d N C
d C i ~ N m p O1 t O) j p
O
OIL D E U j~
m y n
o
ro
m
a
c ~ ~
m m
- o
3 o ' m i m U m o ' ^
v, o
oa`
°" o
N m
D
D
E
m
o
ro mo
m 2 a
' aU
~ m E N
N m N> ,
O d c ~. ro
m m` H m
C J .m_.
W O > m N N O N= ` C U N C
° TOId'O D?N J N O m
° m -
N L E L~ ~tp
'
O X N C N m 0 ~ ` N E ~i N
N .
..
Z N m
C u.. a ` L d O m T
0 c ° ¢ ro~ ~~ ° r m j m
O
ti Q d
m 2
.a .x ~ n
~°m
E M
v
2D w
m c
' -
m a
~ c 2` `:° Y
co m
~?~ 'mo N
`>'c mm K
E
~ Z
~ a
°
~ c m
° m
xia -
~m o
m ° 'E
2 o, La3 E a-
m ~ ? '= E mv,3 mm o ,n 9 m
y as ~ °rom nm 'c `°m o °~ N .c m 'off mm 's
'
~ ~~ oy m ~ o
W 'EE c>5 m~
.
~ D'~ w m ~ `~ E ' ~ rr Ey O m m m m m°
O a ro ~
~ >. m m
" c° S
'O c m c m a°
" ° m
n o o
°- c 3
° W_ m~ a L
oU c
3
-m
) -ro
ro
D ro
C
C -
N E ~ m o
E m m °
' o N 6 O
m O
L y
LL
cE p~
` ` m J
a O O ~ U
a p (d
~ t11 U
~ VJ
-` 9
3
'
'3 m
ro -3m a ~ d = a oro 5 a
i ~
° n
~ o ~ m °
° i
° o'er Ea No m~ r~ m
a Od
c
roc ~
>
' o y
~ E m
L °
m D
_
_
~~ ._
LL c E o
n T m
3 m~ c
'
~ ~. c~ cNm mom w y m ~ o ° oU Ez 0 .om °
E m
n ~ o° o:
` N N N m
`c v
~ °
> v U
` `o `" ~~ «
a- ° o
m o a c U m n
m E d J
a
of r m m~
m
mo m ` r
o.. m m ~ ~ 2 c m
V a'u e c
nro m
~c UOV a
dam' oE
°
' v m o o m m
L a mro
.°
~ moo m ~ n ^a a
i m
' m omh
` d
^° U:?mAm wm~- Z ¢ 5 ¢ U ~ US ¢S w 3 ¢ ~ ~Z a
m5 Q
u
Q
6
_u
'>
~ dI
'
Y r
~ c
a
X ~~,
A C
O
m 'y
m 'y
N N
~
a
Y
U
°
ery
ob
m
m~ a",
o
~n ~
mCi a~
mU ~
U m~
em ooh
cm m~
ca
c
E~ me
a Lw
~~ S
m ~
'U m
~vu m
`cE
°c •E, mm
" wm
ti 3g Sg
o ig m
c7 m•~
E H ~a m
~~ °y
ac em
o~a ~ m¢~~
E; ~ m¢
E,
~~
Q" ::~>
mmc ~
e
m> ~ c
Tv> > o,.
a° ,
a° ~,~
a° cm o~ oo E'C m
a ~
m ,
o"'>Om o">
U vm0 •.~. ~, .y S, 4 ~~
OU ~`~'
OU ~~
OU ~~ m~
W ~ N`
, a.m
~ t
e
t °' ymhp
N~ mm
aY
c m Wa 0 ~~
D »
~~- ~
0
c~,
C,:,
c~, L N
c c
O C U
N 3
.°
° Ot
[~ U t N N
O mC C m t
O m
as v`eU ~m ~ro a m~ ~~ ~~ °m •`~'o ~~ .
C7` ~o ~~ ~~-mi~ ~~
O~ ~~ ~ Am ~G Oa .~N ,NN NN 4'~ C
~ h~ `U k~ a'~ C CI
m; C`cc °`> °~~ o~i ~~ ..`?~ ?~ mo E ~~ a~ ~U ac Ev~o Egc7
tD ouw um wm 'mm my~
' mm~ 'm v~ m~' ou va `ov dog aW o~v~' o°O
yE 2EE ¢O ¢O ¢O ¢c
> ReS ¢cS tU U~ U~'a UE 2~ ~~ UaUU UaU
P67
W y o a o m d m
~ O O °a ° ~ -o 'o
' ~ c c c
0
+ + N +
M ° p eon
N
' J ~
>
>
>
>
>
j ~ U > > > > > a a
Q
~
°
°
°
°
°
°
°
~
z
z
~ ~ d ~ a a a a a a a
i
O O O O O O 0 O ~ O O O
J O O O O O O 0 O O O CJ
O ~ O ~ O ~ ~ O ~ O O O
O O
V ~ O ~ O
O ~ N O y O O
~ ~
h n ~ ~ N y N ~ '
~ 0 0
0 00 00 0000 00
00 0
0 in
oco
2 0
0 0
0 000
000 0
0 0
0
0 00
00 00
00 0000
0000 00
0000
00 0
0o
o ~
vas
ro
+i
~
O 0
O 0
O 000
0 0 0 0
O 0
O 0
O 00
N N 00
~ I] 41 0000
O O O O 00
0 0 0 0
O 0
O O c
0
N O n
y N O O O O O O N N N N O O O N N O O N~ N~ N
Q FA !A fA fA to N ~ r n ~ of ri ro n
FA f9 F9 E9 N H3
! U3 Hi ~
F9
y~ {q fq fq f9 fA U3 H3 f9 FA A
C7 W ^ ^
a
^
2 U a a ¢ a U ¢ a ¢ ¢ ¢ m ¢_v
U ro ro ¢
¢ m U m a w m U
Z ; ^ ^ ~ ^ ~ ^ ^ ^ ^ ~ ~ J ~ ^ J ^ ~ J J ~ J ~
O ~ `
a ~ 6]
~
W m ~ ~ O
U
s
a
o
T
!~ Y
o.
~
m
G
v o
C
N
N
N N
C OI
N
~ 'O ~ U d
N L J ro
C7 `
~ ~. r.
N_ T N
O
E d ~ N C ~ N= O 'O y c N -° N Y
6 c
vi C
o ~ .
O~ d O
3 N°
Y 7 A
ow O~ b
O O B
v m o °aU .a
O om YN oroS o
~O aim m U o
E «o`.m°
O ~
°.°m ¢d cm ~°-^' c
N
. ~i
~ LL T
OI U E
N i 3 N N
N o N
O 'C C O N O N
E
Z H N
ro c
O N C °
U p
d O O. ° C N x Y N N 6 6
a w U m ~ E m n~ o cD n3 >'
vviF m
~~ o ~ v
mN o oi
Ea °i o
=°-'o ~
v ~ ~v .
~o~ m
¢
V N w d O ~ °" d N d o~ N y~ E .°
N ~N j~ Y
N n~ -Om .
o U`m O N
°v °E° '> ~m v° o .
mm ~o_'m ~
W
O o'o m v o`c u~ a E o~ ~°, >,~ Y~~ Ev ~~ v
mm ma " m-o -oa a ~''J°a `Y°~rom °Z"Y'a v w ~ro~ °°=
v
o L C C, -O
m C N ~ m E
~ W O N m "O Y o
c
- o
d'~
^ f Ym ro
vi O ro-a
L c cN
vi
'
v v¢m 3m o
c
ro > N
w
~_ O
Q U °
N U ro
~tl N -
N U l] >
D C~ ro
m
Z N O L _
E" N N C
C- N C
O N T ~
N w N O 7 C o ro '00 O ~~ E O a N 7 O O c 0 C C> d N
'
m¢ w v m e m y ~ a o 'O 3 E ~ L o N v U v o E~ E E s w E
¢~ d > w E y U ~ ro U L N C O O m
O an d
fn D N
L N ~4 O ` .= C
O ro Oi
YL.. ro N L
C L ~ N O
a C E .m
O d N >
N E' a ..
>u ~° `° ° .d
' N
y n x~
~
o omo Q~°' yax~ bo
¢~
w_° -
° m
ad im
a
¢~ m~
¢m
~ Eo
~-E a
ia
w~°L
U~in
a^~
^Ema .
c72'
F.
~ ~ ~
y
u ~~ u c ~' ~ w ~ v ~ w E o
v¢~~
E . y v¢~~
E . ~ v¢~~
E m ~ AU
~ mU
~ ~ CS m
~ ..
n.._
o '> O v n.._
o S 0 v a.._
o S ~ v 5 w
o~ ~ d
o~ a
E v
o
W~ H~
'
W H N~
W h b~
'
~!
C>
C~
~ v
E
v
Tvy wCyy y
~ u N 4+e We ~y U o
n~
~~ jt >
~ ] t ~
~ ] t ~A= ~ro~ ~ t 7 ~~
•E m ~
~ .
.
•C m N
~
~ .
.
•C m ro
~
~ C ~ ,~ C ~ ,~ A `p
~ ~
C7 ~
o
c.%_
E$ ~ o o.
.~
E v ~ o ~.
.~
E v ~ o W c N
c 3 e W c y
[ 3 c a
a o
t w
G
E •o c n. E 'o c ~, E 'o c a, y° z v 8 t o a. ro u m t
onoG uauci uaoG ~~~ ~~~ mu v,> ~~
`c ~
v O ~ ~ U
W ~ ~ c Y Y m Y
u~ o rn~ o o :i
N C U
~ Y r Y 7 A\ V
O
C7 ,[,m
ow
U~U
~E
~ y U C
_~
~ ~ >
jp l~
`
c ' .
.
`.
C
C E
O
E
2
° ~ j
~
nano ~
n
-
2y1 aim ti~~i~ U~
P68
O OI '
J ~
U
°Za
,~~
Z
¢
O U U O
Q O Q N Q O ~ Q Q Q ~ ~ ~
Z O Z N Z N Z Z Z a
Q C C N
N
>
> > > m
~
~
~ Q
~ Q Q Q Q
~ z o z z z z
o o o o
a a a a a
8 0 o S o 0 8 S S o S S
~ o 0 0 0 0 0 0
N O O O O O O
7
7
m
N ~
~
~
(O
~ O
m O N (7
m O
n
ii Cl
~ ~ t9 Cl
N fA ~ ^N d3 V
~ N
~ fA N
0 0 0 0 0
O O O
O
O
O O O O
O O O
O O O O
O O O O
O O O O
O
O
O O O
O O
O O O O
O H O
O
O
p 0 0
O O
O O O
O O
0 0 0 0 0
0 0 0 0 0 O
O H O p
O O O
O O O O O
O
0 0 O
O O O O O O
O O O O O
p O
O O O
O H O O
O O O
O O p p
O p
0 0 0 0 0 O O O O
O O O O O O O O 0
p 0 0 0 NON O O O O
0
0 0 0 O
O O O O O
O M r
0 0 0 ~
00 O ~
:O tOO(°t0
Ji Y3 iA fA fA NOS
N OONp
~ NpN~ ONON N~I~
Yi NNN
~f9 fA OO^ of ~ O
N 0
~ 0
~
~ ~0
~
F9
~F9 F9 F9~ fA f9 f9 E9 ~i9~t9 f9M H3~f9 Hi ~ fA~b3 fA f9 f9
~¢LL Ua CC (roJO ¢ U'~ ro ¢UO V ~LLU U N¢ U QU U U UL
(rol U UOr NL N U ro ro °
0 J~~D Q OJ~ OJf/1
` ~7~J O>J ~J ~J _
S
J _
Jz
O _
O NO
j LL ~ ~ ~ JO J
p ~ E JLL
Wm ~
0
a
U
W
O
`m
n a
c
T ro
~
~ N
D D
N O
U > N
o vi ~>.
c
~ O d U O
°
~
a T g E
~ N p U
ro U
c - ro o, ~ °
ro.~ LL O O ro
U d
O
Ea m c tl o ~ Z a°
m m
m a ~ m
° E m E"
E
c
n
° C ` > y
c o E
c a n E m t°i ~ ~
.E m ~ 'c
7 i.
N
'c
E
n~ n~ rom ro
N C N N Q yroj ry O
E01
a mm Ewe m
m
mom' E c
my a° m
~~~ E C
o
m
nro o"~ >,~~ .
~a
tO
U E mU m O
t
V H
c
~ O C
~ ` ~
V!
C C
O
~~
E k
W
~
ae ~ a
W Y ~ N d
O ~ ~
~` D ~
o~~ [
..
.
[ ~
o c m
Q~ ~ O m O ry
~ W U U ~
x.
C+~• ,,e
my E
~Y ~«
C C
y is C C
a~ a~ ~~ UU
v
E
~ a
c o
m
~
O O O
~°
0.9 N
N C
N m O
N
~
~
m o oy ro~ En _ ro o a° O
~ U N
' O. ~
m N U O
> m J
¢
m (6
c U O
oN d
E ~
o ~ aL 3 m
y t
E oa c5v
o oo ~, m nm r
~
`n ° ~ mma ,"yam U `o 5
'c o ~ a
C
d ~ N O..L °I N E U ro N ro O E~ y
> c
O ~- ~O
O. mm dw
U ~a
L J
Y m croi~
C °
O o
oO1iD
- c
~mm
E a
om ro
m i c ro
°womE C
ro
o
ro
U
c
~
ro m
L~ .
w j~
`c
Y
O ro Oi c N ro r N° Z U E trot n a ~ LL
ro
ro> A ro
.- L a
41 c m
>i - ~O E d
N '~' m
N
T ro
U~
ro
U1 N
ron S °1 °1 ~ co roE °1 ~ N a dO1 m °oN
p E
~O m
j O T
O~
C
H
b C~
N
V
ro
p ~ d -
1
U c
~ O
3c
c oc
na° .
..
mc~ ~
Q ~ v
i
~ 3
~U y
O
a=
N
`m Q
ro0
ro
°
mam
ro~0
U o
tm~w
am
cm
Ea
m>
'c
°`m
o° o°o nos aw `3 0~ ~c °10 °a ~ °E
m°1 maw o~m memo ~m mE ym ~E ° 00
¢E ~ma UEw wmC7m a!~ Hw o« ~~ > mL%
O
N .~`. ~
~ N .~. m .~.
~~ 0 p0
~
o G
.
ti` d ~
~~
Hv 6
Ev
~
~
mo O
aci x
0
EU e
w°
we
off„
`wc
~
U
mo`
yZ` ..
o
2 5 O' O
~ ~ Y U C> 3 O ,0 ~ h C U m
Ec ~
.~ ~m £=c y= .
.
a O ~~ ¢? c
Q~ ~
S ~~
O
a dig d D; U
a.. ~ ~ C
3, 3 •
•
c
~ v'~ a 0
U• q~
o y~
o B O O
¢ W o
¢ o O
m
y E ~. h~ ~ o ~~
°~'`o e
°m'o: o..
rnd ouV ~w om mw ew
O1od m
o~'~ ~o
aEe 4~-W ¢ E ~ em c~ E ~x o.x max ~~ o~
P69
~ 0 OI '
~ Q
~ 111
' ¢UI
0
O
N o
0
O
O
~ c
3
=
C
~
m
c
z
¢
Z
°o
t~l
O
N
p
~
°o
N
~
o
N
m
~
n c
3
O
C
~
> m > m m m m m m m m
'
O ¢
Z C
Z '~-
O Q
Z C
Z C
Z C
Z C
Z C
Z C
Z C
Z C
Z
a a
O O O o o O o m O O O o O O O O
J 0 0 0 0 0 0 o m o 0 0 0 0 0 0 0
~' ° ° ° ° ° °J 0 a °
o e o o o o
to o 0 0 0 o
O 0
N 0
O
~ N N O O) m O N ~ O ~ ~ N
m ~ m ~ m m ~ m m ~ ~ m ~ ~ m
~
Z O O O O O O
0 O O O O O O O O O m
' O O O
000 0 0 0 0
0000 O O
00 O O O
O 00 O
O O O O O
~ 000
O O O 0
0
O O O 00 O
O O O
O O
~ ~ 1
~
N O O O O O O O O O 0 0 0 O O O
O 0 0 0 O
O
O O O O
O O O ~ O O O O 0 0 0 0 0 0 O O O O O O
O O O
04141 N
N
r O r O
O O
A O
V 00 N p m 0
4l t` ~ m 000 00 00 00 000 O ~
N O to O
C
Q m N
fA F9 FA m
~
f9 EA
f9
~ ~ ~ N
1A N N
EA fA fA N N N
fA FA fA 19 (7
d3 iA N N N
FA FA F9 t!J
f9
~
F9 F9
~
f9
FA FA f9 FA
M _
T d
~
¢
¢
¢ y
°' d
2U ~m¢ U¢m ¢ ¢ mFU a~°' mU ¢
~ ¢
mU U~ .
Ua ¢ rt mm m
' O O O ~~ Q m m ~ aO ~
~ N
2
O Jm ~(n J W
U
U> d U
3 J>
rn
m J
~ W
J>
rn > J >~ O ¢ J UJ (n
~
4 H
~ _
~ ~
>
>
~
~
~ ~
~ LL
a¢
°y m `m `a
ro
3 a
a y
c
_
m N N O O N C ~ V ~ > T 7 m
°~
N U C O .p y 'r
m m
O p ~
~~ m 3 m m m ~ o a o. ~ 0 9 >
> 3 ~' ~ m > ° N VO m ^° v ~ m
'° N °' N m O
a - m y ~ ~ d Y
ro E
o C a c ~ m `° E ° m w 3 y m o ° y
m U t° 5 b ~ r ~ `c m y m ¢ n ~ ~
O a, Q `m y ca ¢
c o ~ m m m m m ~ °i ° m
s A
`°
T i
a
m :4
0 y E
°.
' c
y
'
E c
' c
3
m
R c
3 y N N O a o a m ° N
m O_ N A O N ~ L
V O `
ro ~ U
U ~ O) .y.. m `1 ro N N N N 41 ~ .
~ d C
o E c c
~
y
W m m
¢ c
m m m m m
° E
a >
. ~ a ~
.N ~ ~ 'ro ~ o
O 0
m m E: y
m °
ro m
o m y
c ro ° ~
~ "x ~= ° E
m o y
ro ¢ U °1 ~~ E 'm ro c ¢ ° ~o
o~ E ~ c o
Amn o.
E v0i y ~ ~ ~ ~~ ~ y ~
r 0 3 ~~ ~ -
oT c o
~ m
m m~ ~
° m¢ ro m
3 ° m
m ~ 0 0 0 o m ~
~" m E
~' ~
m 3-00 o cQ O1 ~'
E a ro a a m a~
m
~ o w
o N ` a c at o oa m c m m w ~ N ~~ 2 N mU E y
m C
>'m ~
E ` a N ro m
~ y N
0 ~ m .] .> C C
0 C
ro N C C ul C
c'm .p C m
° OI
~ m
=U ro 0
w a
2 my o o m
U _ rom
U o
s
U oa
a n C7 Bm A Um a a C7 C7 3 C7 ° a a a m
ti
myj
~ ~ Q1 ~.
o ~ c.ci
4 «yU
N v O ~,
O1 2 U c
_ ~. ~~_
~ c y v ti
no @3.~.
U « o w
Q~ ~Em
v c E y
ucii ~U e
v
U ~ w m
d G 10 W
w U 3 ~
y
m ~ ~ m
iC c ~ j
S o~c
U u ~ m U
° n c =
n :: Z c
aw WH2
0
n
c
O
Q ~ ~ C G ~
= c m m U
~m o wa-~
Oy ~ ~~~
E« ~tio_
~ N ~ y
Eye ~ `v°c
(/1 lp y L
U ~U O ~Wtn
~U
o ~e
N
`a
W
E ~
w
yy
N C
33
c
U
R w
N ;
y U
O U
L R
U ~
i~
U
Y
c
~w
y
N ~ = ~
y
y ~ O W
~U ~~
m U E n
ea o?~
° u c
N C ~ `
W~ 1v hU
m
° c
v ~
~U
m
E U
rn«
Q
y
~m.c
~ ~
[b Q
Y U
«
°a"
r
y
d
n`c
UV
Y a
0
U ~
t t ~
R1~U
N O
0
¢ a
Y C ~ N
m ~ v E ~
~ V ~ v o
~Y oa, croU
c~ V`c .cam
UC ~U W m
u :: ~ wa
«o ~: ';E
0 ~ m
P70
ill (QI O O ~
. p p m u>
J
)F
'W
:S~
2
Z ~
O
~ ur
C
m 3 m m m
0
o c o o co
Z ~ Z Z Z
C C
~ °
a ~ ~ ~ V N N
Z p O
N C C ~ O l(J In
J ~
3
¢ ¢ ¢ Q m 4 Q ¢ Q
Z Z Z Z y Z Z Z Z
7
O
O ~ O o o ~ m O O o o O o O
O
O O O O O V O O O O O O O O
m < ' O O O? N O O
~ O ~ M N ~ yi m m N m m (~ M
mm fA fA Y3 fA fA {9 fA d3 M
O
O O O O O O O O 0 0 0 0 O O O O O O O
O O O O O 0 0 O O O O ~ 0 0 O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 p 0 0
O O O O O O ~ O ~ ~ O m °O N Q O m O Q O O O Q O 0 ~ O O O O X 0 0 0 0 0 ~ O O p
00 ° °o °o °o v° ~O~ <o°-m o0p 000 00O 000 0000 000 000
00 O 00 ~ O ~O CJ O N N m M o m 000 000 00O g o 00 0000 00 00
N N ~!] NtA N O O N O O~ 000 000 ONO ONO
I~ r N f9 19 ill h N m if] N vJ
~ t9 O fA ~ N Hi N fA Ni ~ ~ ~ ~ M ~ to F9 fA (~ N N ~ di ~' M Hi
(7 Ni f9 ~ f9 ~ ~ ~ f9 FA f9 FA fA f9 F9 f9 ~ ~ fA
a
~
~ Vj V r U
.~~b0 O1
aYc
~
° O ~ ~ ~ O Q OO ~ ~ ~ C
Q 0211 ~ U ~
m ~
O
F V ~
_O ~
UO ~
U
(-O
~aF
m O
N 'O ~ O N ~
W ~ (
j
W J (
j
W J~ ~ (
j
J W J J
~ (
J lL ~ f
-
j
W J W ~ 1
Q J
> (n (n J ~ U j U W J
~ ¢~ o c m N
~ o 0 J 7
> W Y J J
J
Q H
N
Z
m
~
p O
N m
J m
y = U
N N
i0
O O O 3 ]
v V m
y O ~ N
m m L VO _ m
E
r m ¢ c a
i m N ~ 2 m ~
ua~ ~
i c
~ ~ ~ y E E m~ ''~ m
m ~ ~ m o
~ n ~ c m m. m a o o m= a
y ` g
E
E m E o
>. c_
h a
O -
N `~ ~ > N -¢ a Y C C C N N N C N m
C c °' a ~m 'gym ~ rO' m a E~
m m m m mm ` m d~ 5 c m
`~ a u c m o a s m a p
~ c ~ u~ i
r m=~ 3 `mm Um ¢ a c
o
~ o
O ~
~ o
T T
~U
a1¢ .
~ -
O
G
~ c
N m
N~
3 m « -
°• mn Y E ~
m o ~ O
a
p t`0 r
'p E
o v m
m = c m ~w
~ o
. o
C Y~ m
O 3 O O >
m ~ y U A y Y r P C~
-
` `
U
m
`
~ o m 61 °' m °' Sin ami ~= nm
" °a o m O ~ oY ?
z ¢ ~ 3 w a~ o~ 3~ n ¢
m m Z~ c 3 m m
E m a
m o 0
m B
m E m o m m
~ m -
e °
a ro ~ T o a -
o
.
°- ~ g y
~ ~ E m o ~° m m m o
L m
t y o
o
~
0o n °`~ a o ~
m~ my O
ou c'V m ga >> E> N
>~
n ~ m~ s '
< o
U ~ nS a a o0 ow ¢m z9 mr ~~ a a
. a
O
E ~
0 a ¢
v G W
OCr H..
m ° o m o
V
O U y O y
2
3cmia ~a
yl N N
W y m y
W ~ L ~ w
> ~ ~ ~
v~ oy Ca
E ~ E 'G° E q >. >.
~ E~ E~ e`e
R V N 3 y~ U U
~ vao `e W C G U U
SCR ~S~U tij~U 44
u m s
~' ~.
N
d ~[ m w C N ~
x two m~a yW
Z` `m~~
o ::r
c " y~ a~
~
~jQ~
~~~
v0 ~.
y~U
V~ 0
mU 0
®U
m
~>.
¢ vy">
E a ai>
S a~UO
~ ms? vo
o~ as
' as
~
~
mo ,
Y N
o`
t Eo
,
~ y
~E« c
~
m N •~
m
'~° ~o~,
~~ N
mE~ E ~
Y G
o`
o ,
a,
N
m« S,
N
~~
OU w
URO. C7~a .
Wo1 a 3~C m
URU YG, 2d
P71
m
d Z O V
jWm ~ Q c° o o Q ° N Q °o ° ?~ Q
r~0 9 Z O~ N N Z O O Z N ~ 'O Z
~ C ~
- N
C
'~ F-
C ~ ¢ C > > Q Q Q > > > V > > >
2 Q Oyy Z Z Zymyyyy%
u ~ ~ Z a° a° a° a° a° a° a° a a°
0 0 0 0 0 0 0 o m o 0
'~ o °o o °o °o 0 0 0 0 °0 0 0
° ~n o 0 0 ° 0 0 0 o rn o 0
~ m n N o °o °o a M N i°n. °? o N
~ 0 0 0 0 o a_ 0 0 0 o N o 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o m 0 0 0 0 0 0 0 0 o m o 0 0 0 0
j o°oo °OO o°-°- °o_p OO_ °o_°-o °° ~°o °'- °o°0 000 °00 .-0 00 0°0
0 o m o 00 o vio 0 0
~ o00 °vo~n o°O°o o°OO 0 0 0 0 o m o ~n o 0 0 0 0 0 0 o rn o 0 0 0 0
O ~ O O C'1 c' J m 0 0 ~ O N ~ t l 0 0 M ~~ ~ O C~ m~ N N O O O O (O 1~ h N r r
Q f9 fA FA ~ ~ H3 ~ ~ ~ f9 ~ F9 fA ~ f9 ~ ~ IA fA ~ fA ~ fA IA fA ~ ~ ~ ~ OiN fp ~ fA f9
C7 W U a ¢
?~ ¢^ ~ W U ~ U ~ ¢ Uy- ~ Q U v ¢ v m N v v Q U ~ 2 Q ~ Q ~^ Q ~ Q ~
W ~l LL W ^ >
N ~
y O~ a C P L _ a ~
pp _ m
p~ N C V O) m Ot m y O m N 3 N m N ~~ m m !?
a~E~ 3 CNY N m a myLy ON OL mN y NN mda ~O
E¢ 'm' ° o " c `° o ~ t0 ° m~ c t o v m H[ d m '' c ro m_ y a
T~_ ~ m m E n - - a J 3 rn; c m
m m (D ~ J d'~ V L_ y U E N~ j O m J C m T T N tC0 C 7 C U N
b ~7 ~N ~N n 0 0~ 3 'O C O N m d L m C N O m O y N c~ _ m N m D_
Z t c m ~ o D o = c o 3 c m o c y~ m ~~ 3 L m of 4 o U a~ w o
O_ ym~a cE Amn ~ ot= c ° c a a n -O- m m "5 m e m a ~ J y v
V- m b i =~ ~° S H m m o c ro o a m a$ _ m ro 3 a ~ a 3 ~ y c ~ o n m c
2 J o¢ d~ c c ~~= a ~x ,' ~ v a° `o ~ ~ o ~ m~ ~ m 3 m ~ U aci =_ 4 y a
U C L ~ N O~ OI N U O Vl m (.7 ~ P~ Cm y~ E y e m S T ?~ O a m 6 N y j m m y
h m y^ d ~~ ro~ c m ~ `c m~ > o V ~ J ~ `> >" c `c r
p 3¢ _~ 2 n v m ~ m ~ =~ w c~ a~ ~ ~ m m m° O ~ m v. a c a c m
"' N N N O m E > N V O) O ~ m Z OI C m ¢ O_ ~ C` y^ Q m E 0 C
.c °~3U co nvc °~ 'm o w o a m m y a c N.`-_° mt o ma ° c V E m a m m
~Ec~ oa '~vi c°- m m 'y° o° m~ v> a m m m c¢ c ~ =° J= o m° m
~JY a~ °oy w° o. y E c "o ~ c= m Jo` 3 o c m o m m'C
c m U m m ~ Vi m- v E m a a c E m=~ o m m a s H> c m_ N U ~° L m m
o~`0m c5 Eum cb ~ m °'m ° d m m m v Q y E E x > o -° o a E c vim
~~ o c> o . m .` '~ :_ c a m v E a~ E m n° °-' °' °~ " c u c c o m
m ~ m¢ .~ m m~ m c~ n m a y v a m m
2 a>¢ m_ c w° °o m m m~ > 3> m n o o m 2• ~ ~ m °~ E m m m 2 a E `-° c u
'~ _ y~ c a ~ m w y'w 'm v; c y ° E°~~ d E a m c~ E d m E 'w n J E m
c m am o. m m m c m m 'om J E n ~y t > m c c m .o > m c c .~ m.
o~m == c J mz > o~ c a m o y m o m `o o m d c °' ro o °' cod °
U .~. d '> W y ¢ O_ U O U 'in W ~ ¢ Tn E ro~ ^¢ U D¢ U s .- l%] ro W Ot U E m=¢ d
Q
a
u ~ ~ c 3~ ~' ~ ~ E m o :: ': d o m `°
iE p O N .~. O ` 4 ? y O ~ t O
"m v °¢ c ~ V ~ ~' x~ E y~ ~~ c w e o 3~ v E a o
W v[ >` N C7 v ~~ m e y U v >„ 2 0 ~~ 3 °i ~ .`m. c « Q ~ `a m E
_ ': ~ W m _ m y v o u~ o ~ ` O ~~ ~~ y U
O ]O ] O~ ~]. W~ ~? C y ~ N N ~ ~ E f Q ~ 3" Sc C ~ y N
2 coo See Qy ~`~ -`~ > v ° °:? ex '^ x ° 03,E Eo h~ u c
a ~ ~, n '^ o o ° a ~` ~ S, ~ o "> ~y m ¢ o° e y `u 'm u o. y o E m
cU ~ Q~U c% e~ c t ~ ~c W 2 m 2 u f°- ~ E y c o w ° >, C7 ~ d w
o~~ roEA om „S va ~i eaeo Erno ny c'rno 4` roV ti'o
~ u ~ a`mi ? a E v C1 q w .yi of o a o 3 0~ 3 i ='• ~ u¢ 3 d v =~ ~ ~ C m
Rc'a ~v'iw Oci uo c`s v, ~ a ~ _ ~ ~°- w 2 ~°- 0"3~ 5~~°- yy 3" E 3 E i
P72
w m ° N
D O N
VI > >
~ ~ ao ao
Q
O N
N
m m
a° a°
° 0
°
°
o ° o o
o _
° o ° a
o
_
~ N
~ ~ ~
O O O
N ~ O
M M fA
? ~ ¢ ~ ¢
~
O
,O p
4 H
N
N
n.~m
E;, >°. a
a' 'o °
m N
OI C L m
C m c
° Z o /~
amigo m'
` o ~ 3
- t m
m
~+ m O m
N >, ~' m
c n V U
U ~ ~
C N ~ T
m o ..
T U
O L m
O ¢ 6 ~
m m ° o
m L 4 ~
o c
`m ~?
~ a ~
v ~ m m
m
2 amio 0
y U N
U
c a m
U s m ~
O
O O O O O
O O p 0 0
O O N N O
N N N h
~~ ~~~
O
C O
Q O
M 0 Q d O O O. O
Z O O Z a .x ~ o
N N C C
O
N
>
> C
> > C Q 0
~ Z C
Y
O O O O Z `
a a a a
o
a°i
°o 0
°'
°
° 0
°
° 0
° 0
0
N ° u
i o ° o 0 0
O
~^
O ui
m o
O -
O 0
° 0
° 0
O 0
N
O
~ a o ~ 0 0
~
fl - V N - O N N O
~ _
~ _
~
~ ~ _
~
~ ~
~
~
O O O O
~ 0 0 0 0 O O
i 0 O
O O O O °
O O O
O 0 0 0 0
O O O
O O O O O
N O O p O O
0 0 0 0 0
uj O O
O O O O O
Q
O O
O
O O O O O
0000
00 0 oio
~0 0 0 0 0 mg o00 O
00 ° o 0
O 0000
N N O
N N O
m N ~ 0 0 0 0
[~ N N I~ O
' 'Q y
~ i° O O ~
O O
~
t(I 0 0 tU O
~ F9 O
19 f9
di M t9 F9 d
f9
N M f9
t9
t9 M
~
~
~ a (V CJ
iA fA to fA
~
a
¢ C
¢ U Q]
LL U U _
N O U p
m
Q U ¢ p
Q 10
U V U
U q
Q
Q
t
Q U A U
0 3
W U O ~
W U~ O
> a O O c
i
O ff
W = O a 0 5 O 6]
H O
W
~ O F- ~ O
W 7
° J U O
J ~> J J O (n (7 J ~ J J (n > J
m ~ 7
m E
r7. ~N a m
J C °i C
y m C
m T
l0
> >. o
~~ o ~m m m m u
LL N _
E
m y° m J C ~ LL N C C Y N d
2
N m T m~ t N
m m ~ O ~
3 L m
m O
m O ~¢
U° a `m o °c 2 ° a v m o m
` E t.n m e
E a of o o. c 'E m ~ '2 c m E m > m e m.°-
a ~ n E
m
m
Y
m m m E m m LL
m
m m
a m
'c N U m m
E m ~ y 6
E 3
c o C
om
J E y m
c
p '~ _~ ~ V C >` N 3 ° > J ~
m c
N m ° CJ
E m=
A OI O) J m N 'C m~ a N C ~ «~ ~ `.
~ Y m ~ m
~ ° m ESE mo ° o E En E = 2 UJ oo
m
Q
m
n¢ y
m
t
o
m i
m °i °
E m m e
~ o m
m ` .'
.N Ui aZu~°`m
m m o wE
m
.~
E a'~
itl m >
m ~~ mm
c ~
`c p
m e mo
u
ay
m¢ >
o
°omrn~ m
E m
>
io 3
m
a m
Em m
v m
m o _
=
Eo `c
'm°m
v m m n
m v
x n c
3 8 °' o ~' no ° d o° '" a m m
o m
c N v °N 3 E ~
E s > >~= c m >`
w
U w
~ _
° m
- i
a c
a dmP3
n a ~ a a
m m 0 N m O Ol ? ° O
' O C C d U ~~ O
m a
C o m> E m u c V
O c o
~ m
~ p. m m m w u m¢
m W
°
a v~ m E
~m 4_
o 0
a Q m
0
'm >, `
_
H
m m
ao
.. ~
~om
E
m
m
H C N
o m d
2 >. ai
w
- mo
m
w ' m
> r mm
> m cc
m o
'c m
E d
v
E :=c
'v ' m
A o~
o m m a ~
~ O O w U U U ¢ ¢ U m
m - °
U 3 ¢ Q E c m m t%1 ~ o m ¢ c o
N N N N
;, a a
J W °p yy' O
3 0
` o
` U
m ¢ ¢ `
~°
v. >~
a'~S >~
01> ::
c
L~ D y O m (m)
0 ~ c
G~ ~ C
G~
Y
j
no E~c~ E~ ° e
~ ~ O U u
O U ;
~ N
4U O
U~U O
GNU 1~ ~
N N N N N N N N N N
Of
c c
~
` y O ~
¢ >
U >
m ~ W
Y
~c
°`y ~.
y Sj
Ew ~
p'-c'
oc
~e
v
`m 2`
c~ m
cep
°
y~
c c
3 V ° 3
U m ~
p v~
m w :' m
u ~ R V
~, ` 7
o a' x
m~ ° Z`
U c c V m
m
~
n 3 C O ~ Y .m. N Y C u 2 2` C •m• ~ N W
` 2~ C
w
Eo
~, o @
o~ U a;
m a
~ mm
3a -m+E LH
w„ um
x? vt
~? 3.
.
°
v I
o
a~u
£ a ~ ~ ~ ~
c Y a c ~~ za
Q i~ w a u e ~ u o
E h >
i
a
mv
~E
n
y .
'EV
nov
w
'
v
v .
~
u
, 4 a m a iv c ai
P73
~ Q Oml O
~ Z
J ~
~ ~ Q C
O
i ~ ~ Z
O
C
~ O
Z O
Z O
Z . ~ . ~ ~ C
~
7 ~
O N d
~ N
O
Z N
o
a N
0
a N
o
a Z Z Z Z O
Z N
O
0.
E
O
O
N
m
O m
O O O O N g y O
`
0 0 0 0 0 ~ m m o o a
O O o O O O O ~ M O O n .-
0
~ 0
m 0
~ 0
o o
o
m rn m
m m
v o
o N o~
m
ei vi ri of m <o of m N > E 2~
fA to ~ Y3 d3 f9 ~ t9 ~ O v ° >
10 = ~ °
o
c
_
~ W m ~ ¢ > >
¢ > q c LL v
O O O O O ~n m O
0 0 O d m A c t w° Z, p ~- n
n ~
O 0 0 O O O O N N m 0 O ~ E ~ O y
~ N m o
0 0 o S o 0 0 o v m i o °- °- o o v~
'~
= m c r 'E m y
c m rn .
m
°
~~ w~ i m ~ i ~ +i ~ a ~~ oxOa ¢U o n
¢
`
c
t9 t9 w n
ui ei <
M ~ w N
ui y.~
o
O 'c m
'o ~' m
E a
`
a
c
U o 2
ani E L o E m>> o~ v Z a
o
o a m m
o E m m- E
U' W ^ ^ ^ ^ ^ ~ 'c m v n 'E c m c !^ m
2 U C7 m U U m m m ¢ ¢ ¢ ¢ ¢ C7 m m 2 u~ °'> ¢ o .~.m .~.~ m'm
~~ o o ¢~ 0 0 0 ¢ ¢ ¢ ¢ a o 0 0^ ^ n'> n>¢> 'o
~ U ~ ¢> ~ ~ ~ ~ y O ^ ~ U ~ ~> ¢ a n ¢p n> n~>> ~ 3 x
n
W y ~ ~ ~ 7 ~ o U W O O x o a¢ U LL Q O
m m¢ a o o x x¢ 5> 3 x
v m c
^
c ~- m 3 C7 > E v
T N ~ J ~ O N o
> 3 m ° d S'
- v a E a`
~~ 'o m ~ ~ m o LL a
O ~ U ^
N N m ~ C7 Y O G ¢ U ~
O C N N ~ N C N ro G C N N Q
`6 7 N C C C m C C 3 9 v y 9 N N 7
a v 'o ~m E ~~ `m E o° n n ~ E " a ro E T "' ` ii
a ~ m c 3 3 ~ m 3 a ~ o o v o r N e o n a c =•
N ¢ ~ ~ 'A m U E ~ c o° o
R E`o E o Q m m y -° > -vo >m o>o m 'm > 'L Z ~ .- c o E "v, m m a 5
y v_i c y >' ° m Orn a a a 3 E ¢ o -' ~¢ E m Cj w n N m ¢
W -o o ro a ~ ~ ° a o ~ ° m a m `c v~~ o a c °w
O m o. ~ 'o v 3 0 ~ = >. >. ~ ~ m uc o U o E ~ '9 0. 'm o 'c 'm
c o c v U E v ° -'' m n °o. ¢ n e d c~ cv m ~ Q¢ °° m p 3
o °o. E c `o m~ ~ °n a o o `m = o m~ W v E ~ m U m m d>
a N v c° ~ _ N n a m u N N D .j > m `v H 5 m m$ ~' r E m 3 A c
0 0 °- o `m ~.j d d m 'v o v °~~ o~ u F>>¢ A y 3 m
~ E c m N y p d ~' 3 m m o. a 9 ~° a p p o m E o _ a :?
3 ro `~ v 3 3 ro a v 5 v o ~ 'c E m m ~ c m °'
~ cm aNi E «° a v 2a v v m m a ~ -a m > p~ >3 E,ULL~v~r`n3
m E y ~~ =~ ~o ~ °' o o o n- n$ aoa m<U ¢aLLOO~
~° E y m iim ~ m v 3 a a a a w~ w w ~~~ °>3> wn~~~m3
Q °-'
O c~ c~ ~n c~ m n ro N c~ ro N m
~ N
a c c v
m o c
C rU N Q+ C _
~ ~ ~ ~ ~ G N m O~ .C p N CO A D S
d\ d '~ .~. N C G« C y U N O o m c O¢ °`' ^": ~ m r°'n
O~ ` ~ N 7 y I~ ~~ ~ j ~ d ~ .v. ~~ c a F ~ m d ~ w c a o
ti ¢ ~ aC . o > v > O a o ~ y v `c ° vQ E:°m oa¢ me
U a o m o vU ~ O V OU @ v 3 m m o ~> nc '" „-
W D. U .~. O ~ C ~ ~ ~p tp U U E rn m o m w 'm ¢ m a c
~ [ U O ~' ~0 ~ Q y Q Y • G ~ ~ a v 0 > a ~ c Z c 3 p m
^ ; ~ W r J d a N E~ E ~ Q U 4 al E O Vj ~ >. ~ 2 a o N w o m m N o.
a g c ~ ~ ~_ ,`u,~ ,`m, .'. Ea Ey E~ E U ~ a E > > O L =-` oo'~ Ncia ~ ~ d
~' W O N= " E 3] 3~ N W N y N O N A O C ~I O~ Q m E o c ~ W A o m n p m O
7 ~ R E y v ~ U ~' U ~G y~~ >.U ~. 3 U O ~,_N ~. ~ aU °-'U ~ C7n do~i ~~ ¢ m
E`o u y rn nu =.c ne v o 3 o v ~ vj a u d; o~° m um u^ um~~ uamc~¢
O ry 0 N O 6 0 t d .C O N O y 0 tp ro ~p O O N k v v [p ~ p F- O o a U¢ S O m ^
U W ¢ ~a` JW ax ax 33 y3 3a 3v as wm o ¢ ¢UUpmw pLLLLC7¢¢
P75
0 0l
.-
4 U ~
w °' n
~~
O
J O
H 00
0
Q O
O O
~ p O
j
~ O O
O ~ ~.
,
~ ^
V+ ~ ~ ~
v
^~S Z O ~W J
W
~ ~ tp
q
6~
®
L
M ~
U
® N
V N `,
I
~ r ~,
U .-
O
? ~
O a
N
W a ~
1~ F.• N
~ T
Q. ® N
T
U W ~
~,
n
x
w
C 9
a
~ C ~
D
U ~
Y C
~ O ~ ~
^J, °u a
v
0
a
O
~ m
2
p76
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
"No Through Tmcks" SR633/SR640
AGENDA DATE:
01-17-2012
ITEM NUMBER:
17
SUBJECT/PROPOSAL/REOUEST:
"No Through Truck" public hearing
STAFF CONTACT(S):
Mr. Sleeper
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
No
INFORMATION:
INFORMATION:
BACKGROUND:
The Board of Supervisors has the authority to hold a public hearing and recommend "No Through Truck" signs on
secondary roads in the Commonwealth of Virginia.
DISCUSSION:
The Board of Supervisors placed "No Through Trucks" on Blue Ridge Road/SR640 from U.S. R'f 29 to the Multi-
Trade Hurt Power Plant. However, the truck drivers are finding ways to traverse other secondary roads that
intersection into SR640, above the sign on U.S. RT 29 stating "No Through Trucks", therefore creating the same
problem the Board tried to avoid. Phis request is stopping trucks coming out of Campbell County on SR633 and
SR640 and returning into Pittsylvania County to SR668.
RECOMMENDATION:
This is at the request of the Honorable Marshall 1/cker of the Staunton River District, requesting the Board of
Supervisors set a public hearing for "No Through Trucks" on SR633/SR640 to SR668 in Pittsylvania County.
P77
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVF. SUMMARY
AGENDA TITLE:
"No Through Trucks" SR93 ]
AGENDA llATE:
01-17-2012
ITEM NUMBER:
18
SUBJECT/PROPOSAL/REO VEST:
"No Through Truck" public hearing
STAFF CONTACT(S):
Mr. Sleeper
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
No
REVIEWED BY:
INFORMATION:
INFORMATION:
BACKGROUND:
The Board of Supervisors has the authority to hold a public hearing and recommend "No Through )'ruck" signs on
secondary roads in the Commonwealth of Virginia.
DISCUSSION:
The Board of Supervisors placed "No Through Trucks" on Blue Ridge Road/SR640 from U.S. RT 29 to the Multi-
Trade Hurt Power Plant. However, the truck drivers are coming off U.S. RT29 onto SR 931, Sycamore Road, and
cutting over to SR654, Rockford School Road, in order to reach SR640 and circumvent "No Through Trucks"
signs.
RECOMMENDATION:
Therefore, it would be required that the Board of Supervisors set a public hearing to receive citizen input on "No
Through Trucks" on SR93 ),Sycamore Road from U.S. RT29 to SR654, Rockford School Road.
P78
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Awarding of Finance - E911
AGENDA DATE:
01-17-2012
ITEM NUMBER:
19
SUBJECT/PROPOSAL/REOUEST:
Awarding Financing E911 Radios
STAFF CONTACT(S):
Mr. Sleeper
ACTION:
Yes
CONSENT AGENllA:
ACTION:
ATTACHMENTS:
Yes
INFORMATION:
INFORMATION;
BACKGROUND:
The Pittsylvania County Computer/Radio/Telecommunication Committee has been working on Request For
Proposals (RFPs) for radio system and radio tower improvements in Pittsylvania County since 2008. 1'he Board of
Supervisors has awarded a contract to Harris, Inc. for radio systems and is currently negotiating a contract with
Gamewood to install towers necessary for the radio equipment to work properly in Pittsylvania County.
DISCUSSION:
In order to ensure that the County has the best price for (ease purchasing this equipment, the Board of Supervisors
requested that Davenport & Company to send out a RFP for financing of this equipment totaling $13 million. Mr.
Roland Kooch of Davenport & Company will present at the Board of Supervisors meeting to make a presentation
on the results of the RFP attached hereto.
RECOMMENDATION:
Staff recommends the Board of Supervisors consider the presentation of Davenport & Company concerning this
financing.
P79
DAVENPORT
& COMPANY ~.~.~~'
December 22, 2011
Post Office Box 85678
f5chmand, Yrginia 23285
One James Center
901 East Cary Street 11^ Floor
f5chmond, Vl~ginia 23219
804780-2000
Davenport & Company LLC ("Davenport"), in our capacity as Financial Advisor to Pituylvania County
(the "County"), is distributing this Request for Proposals (the "Request") to interested banking and
financial institutions for the financing of its new E-911 communications equipment and towers. The new
system will be a 700MHz Project 25 Phase 2 (TDMA) compliant system, which will meet the FCC's
2017 mandate to narrowband the 700 MHz spectrum to a 6.25kHz equivalent bandwidth. The County's
new system will require eight communications tower sites located throughout the County (in addition to
the County's main center tower) to deliver adequate public safety grade coverage. Of the eight sites, six
are owned by the County and will have newly constructed towers. All eight sites will have shelters and
generators for the equipment.
Enclosed with this Request please find the County's audited financial statements for FY 2009, FY 2010
and FY 2011 as well as the budget for FY 2012.
The summary in this request for proposals does not purport nor is it intended to contain all of the
information that a respondent to this request may deem essential to making an informed investment
decision. Requests for additional information should be directed to Davenport per the contact
information contained herein.
The County reserves the right in its sole discretion to discontinue or terminate this Request and/or reject
any and all proposals received. The respondents are expected to purchase the issue, which will be
deemed Tax-exempt, NON-Bank Qualified, for their own account.
(Remainder of this page intentionally [eft blank)
P80
Overview of the 2012 Bond:
Each potential respondent should structure its proposal for funding based on the following alternatives
under consideration.
• Alternative 1 assumes that there will be no capitalized interest on the transaction. The County
will pay interest as it is due semi-annually on each March 15 and September 15. The first
principal payment is Mazch 1 S, 2014 (fiscal year 2014).
• Alternative 2 assumes that there will be capitalized interest on the transaction through the
projected completion/in service date of the equipment (March 1 S, 2013 -last payment before the
end of fiscal year 2013). The first principal payment is Mazch 1 S, 2014 (fiscal year 2014).
Please see the preliminary amortization schedules below. The amortization schedule will be finalized
based on the interest rate of the selected financing proposal in order to achieve approximate level annual
debt service payments. Alternative 2, if selected by the County, will also be re-sized with the appropriate
amount of capitalized interest necessary to fund the September 15, 2012 and March 1S, 2013 interest
payments based on the winning interest rate proposal.
Alternative 1 Alternative 2
No Capitalized Interest With Capitalized Interest
Date Amount Date Amount
3/1S/2014 680,000 3/15/2014 705,000
3/15/2015 700,000 3/15/2015 730,000
3/1S/2016 725,000 3/1S/2016 755,000
3/15/2017 750,000 3/1S/2017 780,000
3/1S/2018 780,000 3/1S/2018 810,000
3/IS/2019 805,000 3/1S/2019 835,000
3/1S/2020 835,000 3/1S/2020 865,000
3/1S/2021 860,000 3/1S/2021 895,000
3/15/2022 895,000 3/1S/2022 930,000
3/1S/2023 925,000 3/1S/2023 960,000
3/1S/2024 955,000 3/1S/2024 995,000
3/IS/2025 990,000 3/1S/2025 1,030,000
3/1S/2026 1,025,000 3/1S/2026 1,065,000
3/15/2027 1,060,000 3/1S/2027 1,1OS,000
3/1S/2028 1.095,000 3/IS/2028 1,140,000
Total 13,08Q000 Total 13,600,000
2
P81
The County prefers to receive an interest rate quote that is fixed for the entire term of the 2012
Bond. To the extent that your institution is not able to lock in a rate for the full term of the 2012 Bond,
please indicate such and the maximum length of time that the interest rate will be fixed and the basis by
which it will reset.
By submitting a bid for the 2012 Bond, we aze anticipating that the issue has received near final credit
approval by your institution and that your institution is ready and able to provide the financings should it
be selected as the winning bidder. If this financing requires additional credit approvals after submission
of your response, please clearly indicate in your response the process by which these additional approvals
will be obtained, the timing of receiving these approvals, and any additional information that will need to
be provided by the County.
To the extent your institution requires closing costs, bank legal fees or other upfront fees to be paid by the
County, please clearly indicate what these fees are and provide not to exceed amounts in your response.
Please utilize the following set of uniform criteria when formulating your response:
Issuer: Industrial Development Authority of Pittsylvania County,
Virginia (or the County -See "Credit")
Purpose: Implementation of new E-911 communications system
equipment (the "Equipment") to include:
• Construction of 6 new towers (2 other towers aze leased);
• Purchase of equipment for 8 towers;
• Installation of new equipment in the County's main
communications site and central tower; and
• Compatible portable radio equipment.
Size of Issuance: Alternative ] -Up to approximately $13.1 million
Alternative 1 -Up to approximately $13.6 million
Bank Qualified: NO
Tax Treatment: Fully Tax-Exempt.
Credit: A Financing Lease (the "Lease") between the IDA and the
County. Payments under the Lease aze subject to appropriation
by Pittsylvania County. The 2012 Bond is to be payable solely
from and is secured by (i) a pledge of rent payments by the
County under the Lease; and (ii) security interest in all
equipment located on the eight towers and at the County's main
communications center as well as the six towers owned by the
County.
The County is also willing to consider proposals that are direct
lease arrangements between the County and the respondent,
and which grant a security interest in al[ equipment located on
the eight towers and at the County's main communications
center as well as the six towers owned by the County. Please
indicate if your financing proposal would require issuance
through the IDA or can be structured as a direct lease between
the County and your institution.
3
P82
Rating: None to be applied for.
Drawdown(s): All funds would be drawn at closing.
Interest Rate: The County desires a fixed rate to maturity for the 2012 Bond.
To the extent that a fixed rate to maturity is not available, the
County may consider entering into a financing with a traditional
fixed rate that may also include an interest rate reset. Interest
rate quotes should be held firm through the anticipated closing
date.
Interest Payments: Both Alternatives -Semi-annual occurring on Mazch 15 and
September 15, commencing on September I5, 2012.
Alternative 2 Only -Interest to be funded at closing for the
payment of the September 15, 20] 2 and Mazch 15, 2013 interest
payments.
Interest Basis: 30/360.
Principal Payments: Annually on each Mazch I5, commencing on March 15, 2014
through and including March 15, 2028.
See enclosed estimated amortization schedule on Page 2 for
estimated amortization for each alternative.
Prepayment: The County is looking for maximum flexibility. Please specify
the call structure that would provide the County with the most
flexibility at the lowest cost of funds.
Bank Closing Costs
& Requirements: None anticipated to be paid by the County. Please specify any
exceptions and provide not-to-exceed amounts if applicable.
Annual/Ongoing Fees: None anticipated to be paid by the County. Please specify any
exceptions and provide not-to-exceed amount if applicable.
Ongoing Disclosure: The County will provide annual audited financial statements.
Please specify any additional requirements.
Bond Counsel Opinion: Will be provided by Troutman Sanders, Bond Counsel to the
County.
Private Placement: Proposals aze requested for a private placement only with a
single financial institution. The successful bidder will be
expected to provide a letter in a form satisfactory to the County
regazding the qualifications of the buyer and stating that the 2012
Bonds aze being issued as an investment with no intention of sale
or distribution. No formal offering material will be prepazed,
although bidders should feel free to direct any questions about
the County or its finances to the undersigned.
P83
Awazd: The Administrator and/or Finance Director, in consultation with
Davenport and Bond Counsel, will determine which bidder
offers the most attractive financing cost to the County, taking
into account any premium bid and any fees or expenses to be
paid by the County. County Staff will make a recommendation
to the Boazd of Supervisors, which is expected to make the
formal awazd. The County reserves the right to reject any or all
proposals and to waive any irregulazity in any proposal or the
process.
Closing: The Closing will take place during the week of February 13,
2012. The opinion of Bond Counsel, Troutman Sanders will be
delivered with the 2012 Bonds.
Preliminary Timetable
December 22 Davenport to distribute RFP to Local and Regional Financing
Institutions.
January 12 Responses to RFP due back to Davenport by 10 am.
January 17 County Board Meeting:
Presentation of Proposals received and Recommended
Bank/Financial Proposal for consideration and/or formal
approval by County Boazd.
Balance of January
February 6
Date TBD
Week of February 20
Finalization of Bond Documents.
County Board Meeting:
Approval of Bond Documents
Couutv IDA Board Meeting:
Approval of Bond Documents
Closing and funding.
We look forward to the favor of your reply by Thursday, January 12. Responses can be e-mailed,
mailed, or faxed. E-mailed responses in PDF form are preferable. The address is as follows:
Roland Kooch, Jr.
rkooch@investdavenport. com
(804) 549-4906- faz
(804) 697-2906- phone
Phil Weisshaar
pweisshaar@investdavenport.com
(804) 549-4911-fax
(804) 697-2911- phone
Davenport & Company LLC
One James Center
901 East Cary Sheet, 11`s Floor
Richmond, Virginia 23219
P84
Please feel free to contact me directly with any questions. Thank you in advance for your response
Sincerely,
/s/: Roland Kooch, Jr.
Roland M. Kooch, Jr.
Senior Vice President
Davenport Public Finance
cc: Dan Sleeper
Kim Vanderhyde
Steve Johnson
"Preliminary, subject to change.
P85
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
January 17, 2012
ITEM NUMBER:
20
Federal Engineering Inc. Contract Phase III
SUBJECT/PROPOSAL/REOUEST:
ACTION:
Yes
INFORMATION:
Amendment to Contract
CONSENT AGENDA:
ACTION:
STAFF CONTACT(SI:
Messrs. Davis, Sleeper,
ATTACHMENTS:
Ycs
INFORMATION:
BACKGROUND:
Pittsylvania County has been working with Federal Engineering Inc. (Radio Consultant), on the E-911 Radio
System upgrade. Federal Engineering has performed Phase I and Phase II of their original contract. Phase III
will be Project Management for this new system.
DISCUSSION:
The purpose of this contract is to provide project management for the new E-911 radio system. Federal
Engineering (FE) will:
1. Coordinate and attend the radio system vendor and tower vendor kickoff
meetings, Contract Design Review (CDR) and Detailed Design Review (DDR).
Review and provide comments on the vendor's CDR and DDR documentation as
required by the County.
2. Oversee the radio system and tower vendor's project implementation tasks to
verify timely completion and adherence to schedule.
3. Assist the County in resolving vendor implementation issues, oversee the
vendor's punch list development and resolution process, identify any vendor
performance issues, and make appropriate recommendations to the County.
4. Coordinate and conduct bi-weekly project status teleconferences, or as required.
5. Coordinate and conduct monthly project status meetings.
6. Perform site installation inspections for antenna and transmission line installation,
general site development, generator, wiring (interior), and installation of radio
system infrastructure and microwave equipment.
P66
7. Develop an installation check list and monitor the vendor's resolution of issues or
deficiencies.
8. Verify compliance with the radio system vendor's standazds and guidelines for
communication sites.
9. Review and provide comments on the radio system vendor's acceptance test
plan(s), including operational, coverage, and final system acceptance.
10. Assist the County with fleet mapping.
11. Review and provide comments on the radio system vendor's cutover plan.
12. Attend on-site radio system staging.
13. Participate with the vendor's test team during coverage acceptance testing and
verify test results.
14. Attend final system acceptance testing, verify test results, and provide a
recommendation to the County regazding final system acceptance.
Pittsylvania County has secured $28, 518 from an Interoperability Grant to help pay for these services.
Staff recommends the Board of Supervisors to authorize the County Administrator to sign the contract with
Federal Engineering in the amount. These services will be charged from 416-4-094416-316300.
P87
^Un(am~hing the Paiw oJfe•(ureluyj^ Federal Engineering, Inc.
Federal 10600 Arrowhead Drive
Englneering° Fairfax, VA 22030
703-359-8200
ATTACHMENT TO PITTSYLVANIA
Issued: December 22, 2011 BASIC SERVICE AGREEMENT
Dated: June 30, 2010
AMENDMENT NUMBER 1
1. The period of performance of the Basic Service Agreement is extended to
June 14, 2013.
2. All other terms and conditions remain the same and in full force.
FEDERAL ENGINEERING, INC.
By: /~ e.~ . By:
(Signature)
Ronald F. Bosco
(Print Name)
President
(Title)
December 22, 2011
(Date)
- 1 -
PITTSYLVANIA COUNTY
(Signature)
(Print Name)
(Title)
(Date)
P88
"°°'~"~"~P°~°°lr°^~°~" Federal Engineering, Inc.
Federal 10600 Arrowhead Drive
~n~~. Fairfax, VA 22030
703-359-8200
STATEMENT OF WORK (SOW) ATTACHMENT TO PITTSYLVANIA COUNTY
Issued: December 22, 2011 BASIC SERVICE AGREEMENT
Dated: June 30, 2010
PROJECT PCV-PSMR-IMPL
PITTSYLVANIA COUNTY, VIRGINIA
PUBLIC SAFETY MOBILE RADIO
IMPLEMENTATION SUPPORT
1.0 INTRODUCTION AND BACKGROUND
Pittsylvania County is preparing to upgrade its current radio communications system to
a countywide interoperable P25 system leveraging existing VHF frequencies, sites and
infrastructure. The overall program has been structured into the following three phases,
with Phase I complete and Phase II nearing completion:
Phase 1-Conceptual Design
During Phase I, FE developed a conceptual system design including budgetary
costs based upon a needs assessment.
Phase ll -Procurement Support
During Phase II, FE developed specifications and a procurement package, and
assisted the County in reviewing vendor proposals and conducting vendor
negotiations.
Phase 111 -Implementation Support
FE will provide implementation, construction, optimization and system
acceptance oversight services and technical support during the installation,
construction, testing and cutover phases of Pittsylvania County's
communications system. FE will perform observation of vendor testing to verify if
P89
the system is working as required during staging, functional testing, coverage
(indoor and outdoor) testing, acceptance testing and system cutover
Pursuant to the County's request, these phases have been updated from those called
out in the RFP. This statement of work defines the tasks to be performed in Phase 111-
Implementation Support.
2.0 TASKS TO BE PERFORMED
2.1 Implementation Support
Coordinate and attend the radio system vendor and tower vendor kickoff
meetings, Contract Design Review (CDR) and Detailed Design Review (DDR).
Review and provide comments on the vendor's CDR and DDR documentation as
required by the County.
Oversee the radio system and tower vendor's project implementation tasks to
verify timely completion and adherence to schedule.
Assist the County in resolving vendor implementation issues, oversee the
vendor's punch list development and resolution process, identify any vendor
performance issues, and make appropriate recommendations to the County.
Coordinate and conduct bi-weekly project status teleconferences, or as required.
5. Coordinate and conduct monthly project status meetings.
Perform site installation inspections for antenna and transmission line installation,
general site development, generator, wiring (interior), and installation of radio
system infrastructure and microwave equipment.
Develop an installation check list and monitor the vendor's resolution of issues or
deficiencies.
Verify compliance with the radio system vendor's standards and guidelines for
communication sites.
Review and provide comments on the radio system vendor's acceptance test
plan(s), including operational, coverage, and final system acceptance.
10. Assist the County with fleet mapping.
11. Review and provide comments on the radio system vendor's cutover plan.
12. Attend on-site radio system staging.
13. Participate with the vendor's test team during coverage acceptance testing and
verify test results.
14. Attend final system acceptance testing, verify test results, and provide a
recommendation to the County regarding final system acceptance.
2
P90
The aforementioned activities are typical of this type of project. FE will coordinate with
the County to determine which of these tasks will be necessary based upon the radio
system vendor's implementation tasks and schedule, and the County's requirements.
3.0 DELIVERABLES /MILESTONES
The results of FE activities, reviews, and verifications will be contained in monthly status
reports or in separate reports as directed by the County.
Deliverables Date
Monthly Status Reports Monthly
Verification Reports As Directed by the
County
This schedule will be adjusted and refined through discussions with the County Project
Manager.
FE will provide electronic copies of all deliverables. Deliverables and briefings shall be
provided in either Microsoft Office® or Adobe Acrobat® formats at the choice of the
County.
4.0 STAFFING AND PROGRAM ORGANIZATION
Mr. Terry Forehand Senior Consultant, will serve as the Program Manager for this
statement of work. Mr. Ric Martin, Chief Consultant, will provide oversight to project
activities. Technical support will provided other FE personnel as necessary.
5.0 COSTS
FE will provide support for this project on a time and materials basis in accordance with
the rates in the Agreement Schedule A. The cost ceiling for this SOW is $120,000.
Costs are heavily dependent upon the performance of the radio system vendor and
others as well as the direction of the County. FE will advise Pittsylvania County if 80%
of the ceiling amount is reached and provide the County an estimate of additional time
and costs that are projected to complete the implementation support if required.
Changes to this SOW and/or cost ceiling will be reduced to writing and mutually agreed
to by both parties.
P91
Invoices will be submitted monthly in accordance with Agreement Schedule A.
6.0 ASSUMPTIONS AND CONSTRAINTS
1. This SOW is based upon the vendor's proposed eighteen (18) month
implementation schedule. Delays to the program schedule due to actions or lack
of actions on the part of the County, County participants, the radio system
vendor, third parties, and others including but limited to vendor delays, retesting,
and resolution of punch list items may impact the program costs to the County
and will be brought to the attention of the County's Project Manager in a timely
manner.
2. FE professionals will be directed by the County according to the tasks to be
performed. The FE professionals' ability to fulfill tasks depends heavily upon the
directions given by the County.
3. FE's ability to fulfill this task depends, in part, on the willingness and ability of
County, County participants, equipment vendors, service providers, third parties,
and others to provide information in a timely manner, and upon the accuracy of
the information as supplied. The accuracy of input data, whether provided in
electronic or hard copy form, and the recommendations, actions, system designs,
and license filings resulting therefrom cannot, therefore, be warranted by FE nor
can the performance, suitability, or reliability of said systems be warranted by FE.
4. All other terms, conditions, and assumptions of the original contract as amended
and in FE's proposal remain unchanged and in full force.
Submitted by FE:
Authorization to begin work by
Pittsylvania County
Ronald F. Bosco, President
December 22, 2011
(Signature)
(Printed name and title)
(Date)
4
P92
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Regional E911
AGENDA DATE:
01-17-2012
ITEM NUMBER:
21
SUBJECT/PROPOSAL/REOUEST:
Proposal on Regional E911 operations
STAFF CONTACT(S):
Mr. Sleeper
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
No
REVIEWED BY:
INFORMATION:
INFORMATION:
BACKGROUND:
Pittsylvania CounTy hasj ust recently proposed purchasing new communication equipment for its E911 center. This
includes $13 million woRh of radios and towers in order to meet the FCC requirements and to be able to have radio
systems that would actually work throughout the County.
DISCUSSION:
The City of Danville is also working towards setting up a new communications center in the City of Danville. It is
to the advantage of both the City of Danville and Pittsylvania County to go back into discussion concerning a
regional E911 center. There may not be significant savings in the purchasing of radios and equipment; however, it
would be a significant value to have one E911 center providing services for both localities at a reduced operating
cost and a reduced cost for staff and equipment.
RECOMMENDATION:
This is a request of the Honorable Coy E. Harville for the Board of Supervisors to consider negotiations for the City
of Danville For the development of a regional E911 center. Mr. Harville will discuss the issue from information
submitted to him.
P93
APPOINTMENTS
P94
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Appointment to the Recreation Advisory Board
AGENDA DATE:
01-17-2012
ITEM NUMBER:
22
SUBJECT/PROPOSAL/REOUEST:
Appointment
STAFF CONTACT(S):
Mr. Sleeper
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
No
INFORMATION:
INFORMATION:
BACKGROUND:
The Board of Supervisors annually appoints members to their Recreation Advisory Board (RAB), for one-year
terms. On November 2, 2011, Ms. Jean Shields, Chatham-Blairs representative on the RAB, died. Ms. Shield's
seat on the RAB has not been filled.
The Honorable Brenda Bowman plans to nominate a candidate to serve in the unfulfilled seat of Ms. Shields.
The term would be from January 17, 2012 until June 30, 2012.
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review and consideration.
P95
REPORTS FROM
BOARD
MEIVIBERS
P96
REPORTS FROM
LEGAL COUNSEL
P9~
REPORTS FROM
COUNTY
ADMINISTRATOR
P98
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Virginia Association of Counties (VACo) Legislative
Day
AGENDA DATE:
01-17-2012
ITEM NUMBER:
23
SUBJECT/PROPOSAL/REO UEST:
VACo program
STAFF CONTACT(S):
Mr. Sleeper
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
REVIEWED BY:
INFORMATION:
INFORMATION:
BACKGROUND:
The Virginia Association of Counties (VACo) sends information to local government concerning activities in both
VACo and the General Assembly. The 2012 Legislative Day is Thursday, February 9, 2012. Attached hereto are
applications necessary for the participation. The County Administrator is requesting [he Board of Supervisors
members who intend to go to Legislative Day notify the County Administrator's office. It may be discussed how the
Board will deal with the activities on February 9, 2012.
DISCUSSION:
The Board of Supervisors normally spends the night before or the night after the Legislative Day. It is necessary for
notice in advance in order to set up reservations for the Board of Supervisors and their participation. Attached
hereto for the benefit of the Board of Supervisors is a copy of the VACo calendar for 2012. Board members, who
are interested in the identified items on this calendar and wish to participate, please contact the County
Administrator's office.
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review and consideration.
P99
VAC®/VML L.egisl~tiVe ~y 2012
For the 22nd year, the Virginia Association of Counties and the
i { O'r..,
J
Virg
nia Municipal League are joining forces to co-sponsor ~
Legislative Day on Feb: 9 at the Richmond Marriott. February
VACo and VML staff members will report on legislation affecting local
governments, then local officials are encouraged to go to the state (~
Capitol to participate in committee meetings and lobby state
legislators. In the evening, local officials are strongly encouraged to
invite their state legislators to dinner. Please invite them soon.
To register, mail this form by Jan. 17 and a check (payable to VACo) for $40 per person to:
VACo, 1207 E. Main St , Suite 304, Richmond, VA 23219-3627 VACo`s fax number is (804) 788-OD83.
Officials who need to stay overnight at the Marriott can get a special rate of $112 for a room. To reserve a hotel room,
call 1-800-228-9290 by Jan. 17 with the following code: VACo VML Legislative Day For more information about
Legislative Day, call VACo at (804) 788-6652.
9 a.m. VACo Board of Directors' meeting
9:30 a.m. VML Board of Directors' meeting
11 a.m. Registration
Noon VACo and VML Staff legislative briefings (box lunch provided)
Afternoon Visits to state Capitol
5:30-6:30 p.m. Cash bar reception for attending local officials
Evening Make plans to take your state legislators to dinner
The following people will attend Legislative Day on Feb. 9. Accompanying this form is a check far $40 per
person or a charge authorization.
Charge options: -American Express -MasterCard -VISA
Card number:
Cardholder's name
Authorized
Name
Mailing Address
CountylCity/Town Organization
Phone
Special Accommodations
Title
Communications Committee
Meeting calendar for VACo events
January H
General Assembly convenes
January 20
Last day for introduction of legislation
February 3 (tentative)
Communications Committee Conference Call (4 p.m.)
804-343-2518 (update on activities and prepare for VACo Board of Directors Meeting)
February 8
Rural Caucus Reception and Dinner
Richmond Marriott, Richmond
February 9
VACo Board of Directors Meeting
Richmond Marriott, Richmond
February 9
Local Government Day at the General Assembly
Richmond Marriott, Richmond
February 9 -11
Chairperson's Institute
Richmond Marriott, Richmond
February 14
Cross-over day
February 23
Houses of introduction complete work on budget
February 29
Last day for each house to act on budget bill of the other house
March 4 - 7
NACo Legislative Conference
Washington Hilton, Washington, D.C.
March 5
Last day for committee action on legislation
P101
March 10
General Assembly scheduled to adjourn (Sine Die)
March 12 (tentative)
Communications Committee Conference Call (4 p.m.)
804-343-2518 (update on activities and prepare for VACo Courthouse Meetings)
April 18
Veto session
April -June
VACo Courthouse Meetings
VACo Board Meeting (Spring)
May 19, Hyatt Reston
VACo Resolutions Committee (Summer)
Date and Place TBA
July 13 -17
NACo 2012 Annual Conference & Exposition
Pittsburgh, Pennsylvania
VACo Summer Meetings (August)
Date and Place TBA
VACo Resolutions Committee (September)
Date and Place TBA
November 11 -13
VACo 78th Annual Conference
The Homestead
P102
CLOSED
MEETING
P103
ADJOURNMENT
P104