12-05-2011 BOS Regular MeetingCl~ll,G' C ,0001:
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I
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
REGULAR MEETING
MONDAY, DECEMBER 5, 2011
7:00 P.M.
GENERAL DISTKICT COURTROOM
EllWIN R. SHIELDS COUKTHOUSE AllDIT10N
CHATHAM, VA 24531
AGENllA
1. Call to Order 7:00 p.m.
2. Roll Call
3. Pledge of Allegiance
4. Items to be added to the Agenda
(a) Resolution Supporting Amendments to the City of Danville's portion of the joint City-
County Enterprise Gone -Pages 8-10
(b) Animal Friendly Plates -Revenue Fund Appropriation -Page ! /
(c) Speed Limit -Cane Creek Parkway -Puge 12
(d) Temporary Cell Tower - Verizon -Page 13 (mops folloly page 13)
(e) Layover -Bonus Appropriation -Puge 1 d
(f) Sole Source Purchase -Surveillance System-Sheri ft's Office -Pages 1 ~-17
(g) Metropolitan Planning Organization (MPO) -Pages 18-19
5. Approval of Agenda
HEARING OF THE CITIZENS
CONSENT AGENDA
6(a) Minutes: November 7, 201 l -Regular Meeting -Pages 22-27
November 15, 2011 -Adjourned Meeting Pages 28-3d
(b) Robert Carson [-[arris - Commonwealth of Virginia Jaycee Young Farmer of the Year Award
2011 -Pages 35-36
(c) Resolution John P. Light -Pages 37-38
(d) Department of Motor Vehicle Animal Friendly License Plate Program -Pages 39-41
(e) Operation Leads On-Line Grant -Page d2
(f) American Fidelity Assurance Company- Page d3
(g) Regional One -January 2012 -Page dd
PUBLIC HEARING
Rescind Section 12-1 of the Pittsylvania County Code, restricting the sale of beer and wine on
Sundays within the confines of Pittsylvania County, excluding the incorporated Towns and
the Callands-Gretna District -Pages 46-5!
UNFINISHED BUSINESS
8. Expenditure Relunds -October (Motion was made by Mr. HarviUe, seconded by Mr.
L:gram, m1d has now met the 10-day layover requirement from the November 7, 2011
meeting) Pages 53-55
NEW BUSINESS
9. Recommendations from the Legislative Committee -Committee will meet at 5:00 p.nr. on
Monday, December 5, 2011- Pages57
(a) Courtroom Security Policy -
(b) Cemetery Ordinance - Consideration of Special Use Permit -
(c) Smith Mountain Lake-Leesville Lake Project -Permitting -
(d) West Piedmont Planning District Commission Legislative Package -
(e) Tri-County Lake Administrative Commission Legislative Package -
(f) Review of County Policies and Procedures
10. Contract Award -Courthouse Repairs - Pages 58-59
11. Open Space Agreement Banister Bend Parm, LLC -Pages 60-73
12. Resolution of Support - Olde llominion Agricultural Foundation grant application to the
Danville Regional Foundation -Pages' 7d-75
13. Expenditure 12efunds -November - Requires a Motion anr! a 10-Day Layover -Pages 76-77
14. Comprehensive Services Act -Reimbursement to Schools Appropriation -Rewires n
Motion and a 10-Day Layover -Pages 78
15. Work Porce Investment Act - "Cobacco Indemnification and Revitalization Commission Grant
-Page 79
16. Amendment to Recreation Gate Pee Resolution -Pages 80-8/
17. Proposed L91 1 Radio Control Contracts - Pcrge.c 82-8d
18. Request for Use of Pittsylvania County Scal -Smith Mountain Lake Regional Chamber of
Commerce -Pages 85-87
APPOINTMENTS
19. Agricultural Development Board -Annual Appointments -Pages 89-90
BOARD ANNOUNCEMENTS
REPORTS FROM LEGAL COUNSEL
REPORTS FROM COUNTY ADMINISTRATOR
20. Virginia Department of Agriculture & Consumer Services Virginia Cooperative Gypsy
Moth Suppression Program (VCGMSP)-Pages 94-96
21. Work Session -Wednesday, December 14, 2011 at 5:00 p.m. -Pages 97-98
ADJOURNMENT
TO B ~ ADDED
P7
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENllA TITLE: AGENDA DATE: ITEM NUMBER: '
12-OS-2011 4(a)
Resolution Supporting Amendment to the City of
Danville's portion of the joint City-County ACTION:
Enterprise Zone Yes
CONSENT AGENDA:
SUBJECT/PROPOSAL/REQUEST: ACTION:
Resolution supporting enterprise zone amendment by
the City of Danville ATTACHMENTS:
Ycs
STAFF CONTACT(S):
Mr. Sides
Mr. Sleep
REVIEWED BY:
BACKGROUND:
INFORMATION:
INFORMATION:
The City of Danville and Pittsylvania County created a Joint Enterprise Zone (#57) in 2001, through an
application to the Virginia Department of Housing and Community Development. The Enterprise Zone has
defined boundaries and allows new and expanding industries located within the zone to qualify for both local
and state economic development incentives. The joint zone is administered separately by each jurisdiction
and the local incentives vary between the City and the County. Each jurisdiction participating in a joint zone
may amend its portion of the zone once every 12 months.
DISCUSSION:
The City of Danville is submitting an application to the Virginia Department of Housing and Community
Development to amend its portion of the Joint Enterprise Zone. 'fhe City is proposing amendments to its
local incentives to improve utilization and increase effectiveness. Any time that an amendment to a joint zone
is requested, there must be a resolution of support from the other participating locality. The amended local
incentives will only apply to the portion of the joint zone that is physically located within the city limits of
the City of Danville. In any portion of the zone located within the City that is owned by the Danville-
Pittsylvania Regional Industrial Facility Authority (RIFA), the County will be responsible for funding 50% of
the value of the amended economic development incentives.
RECOMMENDATION:
The Pittsylvania County Board of Supervisors needs to approve a resolution and authorize the County
Administrator to sign a Joint Application Amendment Agreement as part of the required application to the
state. Staff submits the required Resolution supporting the EZ amendment application and authorizing
signature of the application by the County Administrator.
PB
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
JOINT ENTERPRISE ZONE AMENDMENT -CITY OF DANVILLE PORTION OF
ENTERPRISE ZONE #57
Summary of Proposed Amendments
The City of Danville is proposing the following amendments to its Enterprise Zone incentives:
Job Creation Grant -The City is proposing to match the State Enterprise Zone Job Creation
Grant structure by providing job grants for up to five years, as long as the position is
created and certified to remain inexistence over the five year period. The current program
pays job grants for one year. Grant amounts per job will stay the same.
2. Technology Enhancement Grant -The City is proposing to give companies the option of a
Machinery & Tool Tax Grant or a Technology Enhancement Grant (TEG). The TEG is
performance based and paid in equal installments over a five year period. The amount of
the TEG will vary by project and is based on the total number of jobs created and the total
capital investment over the five year period.
P9
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
JOINT ENTERPRISE ZONE AMENDMENT -CITY OF DANVILLE PORTION OF
ENTERPRISE ZONE #57
RESOLUTION
2011-12-03
VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held on
Monday, December 5, 2011, in the General District Courtroom of the Edwin R. Shields
Courthouse Addition, in Chatham Virginia, the following resolution was presented and adopted:
WHEREAS, the City of Danville and Pittsylvania County jointly created an Enterprise
Zone in 2001 (Enterprise Zone #57), through the Virginia Department of Housing and Community
Development, which offers both state and local economic development incentives; and
WHEREAS, each locality participating in a joint Enterprise Zone may amend the local
economic development incentives offered to industries located within its portion of the Enterprise
Zone; and
WHEREAS, the city of Danville has determined that it is advantageous to amend its local
Enterprise Zone incentives to ensure utilization by businesses and effectiveness in attracting and
expanding targeted business sectors within the City's portion of the zone; then
BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors
acknowledges the City of Danville's right to amend its portion of the joint Enterprise Zone and
supports the City's amendment application to the Virginia Department of Housing and Community
Development; and
BE IT FURTHER RESOLVED, that the Pittsylvania County Board of Supervisors
authorizes the County Administrator to sign the Joint Application Amendment Agreement, which
is a requirement of the City of Danville's Enterprise Zone Amendment Application.
Given under my hand this 5'h day of December, 2011.
Tim R. Barber, Chairman
Pittsylvania County Board of Supervisors
William D. Sleeper, Clerk
Pittsylvania County Board of Supervisors
P10
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
~ Animal Friendly Plate Revenue Fund Appropriation
SUBJECT/PROPOSAL/REOUEST:
Appropriation of additional funds for the Animal
Friendly Plate Revenue Fund
STAFF CONTACT(S):
Sleeper, VanDerHyde
AGENDA DATE:
12-OS-11
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
BACKGROUND:
The Board of Supervisors approved to use proceeds from the sale of animal friendly plates to reimburse
Pittsylvania County citizens $25 per animal for having their animals spayed or neutered.
DISCUSSION:
Currently, the Animal Friendly Plate Revenue Fund is in the red by $209.56. An additional appropriation is
needed to cover the overage in this fund. Reimbursement for animal sterilizations has increased over the past
several years, which is the reason for the current overage. "I'he Board will need [o decide on how to handle
these reimbursements in the future. A list of these reimbursements by year is provided for your review.
2005-2006 $ 75. 00
2006-2007 225. 00
2007-2008 200. 00
2008-2009 1,170. 00
2009-2010 1,050. 00
2010-2011 1,425. 00
201 ]-2012 1,275.00 (Thru 1 ]-30-11)
RECOMMENDATION:
Staff recommends that the Board of Supervisors approve and appropriate $209.56 from Unappropriated
Surplus to the Veterinary Expense Fund (Fund 245-4-035200-5849). The Board also needs to discuss the
need to suspend reimbursements to citizens for animal sterilizations until additional funds are received from
the State.
ITEM NUMBER:
4(b) ~I
INFORMATION:
INFORMATION:
P11
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE: ITEM NUMBER:
i
Speed Limit -Cane Creek Parkway
12-OS-2011
4 (c)
SUBJECT/PROPOSAL/REQ VEST:
Speed Limit Change
STAFF CONTACT(S):
William D. Sleeper
ACTION:
Yes
CONSENT AGENllA:
ACTION:
ATTACHMENTS:
No
REVIEWED BY:
BACKGROUND:
INFORMATION:
INFORMATION:
The Pittsylvania County Board of Supervisors voted to lower the speed limit on Cane Creek Parkway from U.S.
Route ~8 to Barker Road in the Cane Creek Centre Industrial Park. Cane Creek Parkway continues across Barker
Road to a dead end in the Pittsylvania County Ringgold East Industrial Park.
DISCUSSION:
As we are building an industry in the Ringgold East Industrial Park, it is necessary for the Board of Supervisors to
request that the speed limit be posted at 35 or 45 miles per hour since the current speed with non-posted would be
55.
RECOMMENDATION:
Staff recommends the Board of Supervisors request the Virginia Department of Transportation set a speed limit of
35 miles an hour on Cane Creek Parkway from Barker Road to a dead end in the Ringgold East Industrial Park.
P12
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
ITEM NUMBER:
Temporary Cell Tower -Verizon
SU BJ ECT/PRO POSAL/REOUEST:
12-OS-2011
ACTION:
Yes
4 (d)
INFORMATION:
Approval -Temporary "Cower
STAFF CONTACT(S):
CONSENT AGENDA:
ACTION:
INFORMATION:
William D. Sleeper
ATTACHMENTS:
Yes
REVIEWEll BY:
BACKGROUND:
Members of the Board of Supervisors are aware, as well as, staff and the Sheriffs Department and the County
residents are having difficulty with Verizon Communication throughout Pittsylvania County. Staff has made
several complaints to Verizon Wireless and they have responded by requesting assistant from Pittsylvania County.
DISCUSSION:
It is the intent of Verizon Wireless to put up two (2) new antennas in Pittsylvania County in order to meet the
requirements of immediate service. They have requested to place a temporary cell tower on the County parking lot
property in front of the Building Inspection office. This area currently houses equipment from the Pittsylvania
County Sheriff s office. "This temporary tower will take the entire parking lot for a temporary three to four month
period of time in order to build a new tower to replace it.
RECOMMENDATION:
To insure that the Board of Supervisors are aware of the location of tower and approving the temporary location,
staff request the Board of Supervisors to approve the temporary location of an emergency tower for Verizon
Wireless into the County's parking area in order to provide improved services to Pittsylvania County.
P13
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P[TTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGF,NDA TITLE:
AGENDA DATE:
ITEM NUMBER:
One "Time Bonuses -County Employees
SUBJECT/PROPOSAL/REOUEST:
12-OS-2011
ACT10N:
Yes
4(e)
INFORMATION:
One "time Bonus
STAFF CONTACT(S):
CONSENT AGENDA:
ACTION:
INFORMATION: '',
William D. Sleeper
ATTACHMENTS:
No
REVIEWED BY:
BACKGROUND:
The Pittsylvania County School Board and the City of Danville discussed last week the approval of one-time
bonuses for employees of Pittsylvania County Schools, and of the City Danville and City of Danville Schools.
DISCUSSION:
In addition to the Pittsylvania County Schools, City of Danville and Danville City Schools, Henry County, Halifax
County, Franklin County, and Campbell County have all provided one-time bonuses or a small percentage increase
for their employees from 2011, or 2010 and 2011. It is recommended Pittsylvania County provide a $500 stipend
for all fulltime employees and $250 stipend to all permanent part-time employees. 'this does not include alternate
compactor operators orpart-time employees for recreation, or part-time employees hired by the electoral board for
special election. At the adjourned meeting, November 15, 2011, the Board approved to give aone-time bonus
of $500 to each full-time County employee and $250 to each permanent part-time employee including all
regular compactor site operators. This bonus was paid on the November 30, 2011 paycheck. The total of
this bonus including FICA totaled $153,939.50.
RECOMMENDATION:
Staff recommends the Board of Supervisors appropriate $153,939.50 from the Sale of Surplus Properties and Real
Estate to the 2011/2012 annual budget to cover this one-time bonus. MOTION WAS MADE BY MR. SNEAD
AND SECONDED BY MR. PRITCHE'I"I' AND HAS NOW MET THE 10-DAY LAYOVER REQUIREMENT.
P14
PLTTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
12/05/11
ITEM NUMBER:
4-F
Live Link Video Surveillance System-Sheriffs Office
Sole Source Purchase
SUBJECT/PROPOSAL/REQUEST:
Sole Source Awazd
STAFF CONTACT(S):
Mr. Sleeper, Sheriff Taylor, Ms. Meeks
ACTION:
Yes
CONSENT AGENDA:
INFORMATION:
ACTION: INFORMATION:
ATTACHMENTS:
Yes
REVIEWED BY:
BACKGROUND:
The Live Lint: Video Surveillance System would be an asset to the Sheriff s Office because the system would
allow surveillance remotely from any computer, ipad or smart phone. It would reduce the man-hours that the
SID Department would have to physically spend at a location during an investigation.
DISCUSSION:
Attached is a letter from LEA (Law Enforcement Associates, Inc.) stating that they are the sole manufacturer
and distributor of the 90330 Live Link Lite Mobile Video Surveillance System. A quote is attached from
LEA for two (2) systems at a total cost of $18,040.00.
The equipment will be charged to Fund 242 Federa] Restricted Seizure Funds - Sheriff s Office. The fund
currently has a balance of $47,000.
RECOMMENDATION:
The staff recommends that the Board award the contract to LEA (Law Enforcement Associates), at a total
cost of $18,040.00, as a sole source for the Live Link Lite Mobile Video Surveillance equipment.
P15
~~~
taw ENFORCEMENT ASSOCIATES, INC. World's Supplier of Surveillance
November 28, 2011
Attn: Sgt. Gerald Ford - Pittsylvania County Sheriffls Office
Chatham, Virginia
Deaz Sgt. Ford:
This letter is for the purpose of stating that Law Enforcement Associates, Inc. is the
manufacturer and sole distributor for the following equipment:
90330 -Live Link Lite Mobile Video Surveillance System
This equipment can only be purchased through LEA and is not available through any other company.
If you have any questions please do not hesitate to contact us.
Best Regazds,
Matt Byrd
LEA Sales
2609 Discovery Drive, Suite 125
Raleigh, NC 27616
(800) 3549669 (Phone)
(919)872-6431 (Fax)
2609 Discovery Drive, Suite 125 Raleigh, NC 27816
Phone: 919.872.6210 - 600.354.9669 Fax: 919.872.6431 Emell: into@leacorp.com Web: www.leacorp.com
P16
I~aW Enforcement Associates
2609 Discovery Drive Suite 125
Raleigh, NC 27616
Phone (800)354-9669 Fax (919)872-6431
Bill To: Pittsylvania County Sheriffs Office
Name Sgt. Gerald Ford
Address 21 N. Main Street
City Chatham, VA
Ph (434)432-7825
Fax
e-mail aerald.ford a(~pittaov.org
quote
DATE November 3, 2011
;Catalo'?#~ a`< ~' ~ ~ Descri "lion ~ ~ :~~~~Brice~ ~: ~ ~ - ~ 'AMOUNT`
Live Link Lite Mobile Video Surveillance
System -Housed in Pelican Case w/
Internal Rechargeable Batteries (No Cell $ 5,000.00 $ 10,000.00
Service Included, Customer to Provide) -
90330 2 MSRP $5,995
TimeSpace On-Board DVR Option -For
2 Use w/ Live Link Lite, To Be Installed in $ 3,000.00 $ 6,000.00
95780 Pelican Case w/ Unit
Analog Pan/TilUZoom Dome Camera w/
93800-23X 23X Zoom, Day/Night w/ 360 Degree Pan - $ 995.00 $ 1,990.00
2 MSRP $1,295
SHIPPING
TOTAL
$ 50.00
$ 18,040.00
Comments or special instructions:
Terms: Open Account Net 30 Days
Delivery: 30 Days A.R.O.
F.O.B. Raleigh, NC
**Please include desired frequencies when order is placed (if applicable)**
Make Purchase Orders out to Law Enforcement Associates, 2609 Discovery Drive Suite 125 Raleigh,
NC 27616
If you have any questions concerning this quotation, contact:
Matt Byrd (800) 354-9669
THANK YOU FOR YOUR BUSINESS!
an
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA llATE:
12-OS-11
ITEM NUMBER:
4(g)
Metropolitan Planning Organization (MPO) -
Appropriation of Additional Funds
ACTION:
Yes
INFORMATION:
S UBJECT/PROPOSAL/REOUEST:
Appropriation of Additional Funds for MPO
CONSENT AGENDA:
ACTION:
INFORMATION:
STAFF CONTACT(S):
ATTACHMENTS:
Yes
BACKGROUND:
The Danville MPO develops plans and programs that are subject to approval by federal transportation
agencies in or order for federal-aid to transportation funding to tlow to the region governed by the MPO.
"this organization also maintains along-Range Transportation Plan and a Transportation Improvement
Program.
DISCUSSION:
Pittsylvania County financially supports studies performed by the MPO. The current FY 2012 budget has a
total of $5,000 budgeted for the MPO-Transportation Study line item. An additional $20,000 needs to be
appropriated to this line item in order to have sufficient funds to cover the MPO Transportation Study for FY
2012.
RECOMMENDATION:
Staff recommends that $20,000 be appropriated to the Board of Supervisors-MPO Transportation line item
(1 00-4-0 1 1 01 0-5659). MOTION MADE BY MR. HARVILLE AND SECONDED BY MR. DAMS AND
HAS NOW MET THE 10-DAY LAYOVER REQUIREMENT.
P18
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
11-15-11
ITEM NUMBER:
11
Metropolitan Planning Organization (MPO) -
Appropriation of Additional Funds-Reguir•es a Motian ACTION:
and a 1 D-Day Layover Yes
SUBJECT/PROPOSAL/REOUEST:
Appropriation of Additional Funds for MPO
STAFF CONTACT(S):
CONSENT AGENDA:
ACTION:
INFORMATION:
INFORMATION:
ATTACHMENTS:
No
REVIEWED BY:
BACKGROUND:
The Danville MPO develops plans and programs that are subject to approval by federal transportation
agencies in or order for federal-aid to transportation funding to flow to the region governed by the MPO.
This organization also maintains along-Range Transportation Plan and a Transportation Improvement
Program.
DISCUSSION:
Pittsylvania County financially supports studies performed by the MPO. The current FY 2012 budget has a
total of $5,000 budgeted for the MPO-Transportation Study line item. An additional $20,000 needs to be
appropriated to this line item in order to have sufficient funds to cover the MPO Transportation Study for FY
2012.
RECOMMENDATION:
Staff recommends that $20,000 be appropriated to the Board of Supervisors-MPO Transportation line item
(100-4-011010-5659). REQUIRES A MO"PION AND A 10-DAY LAYOVER.
.P19
HEARING OF
CITIZENS
P20
CONSENT
AGENDA
P21
Regular Meeting
November 7. 2011
Pittsylvania County Board of Supervisors
Monday, November 7, 2011
Regular Meeting
VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was
held on Monday, November 7, 2011 in the General District Courtroom of the Edwin R. Shields
Addition in Chatham, Virginia. Tim R. Barber, Chairman, called the meeting to order at
7:03p.m. The following members were present:
Tim Barber, Chairman
James Snead, Vice-Chair
William H. Pritchett
Coy E. Harville
Marshall Ecker
Henry A. "Hank" Davis, Jr.
Fred M. Ingram
Tunstall District
Dan River District
Banister District
Westover District
Staunton River District
Chatham-Blairs District
Callands-Gretna District
Mr. William D. Sleeper, County Administrator, Mr. J. Vaden Hunt, County Attorney,
Greg L. Sides, Assistant County Administrator, and Ms. Rebecca Flippen, Deputy Clerk to the
Board, were also present.
Mr. Pritchett led the Pledge of Allegiance.
Approval of Agenda
Motion was made by Mr. Harville, seconded by Mr. Snead, to approve the agenda, with
the addition of the Item 4(a) Appointment to the Social Services Board, which was
unanimously approved by the Board.
Hearing of the Citizens
Mr. Richard Shumate of the Westover District made comments concerning previous
board meeting discussions about courtroom security.
Ms. Barbara Hudson of the Callands-Gretna District made questioning comments on
ordinance procedures concerning; (1) the RT 40 and Inman Road waterline projects, (2)
proposed Ferry Road waterline; (3) the lowering of RT 58 during the Henry County-Pittsylvania
County waterline project; (4) appointments to agencies/boards/commissions by the Board of
Supervisors.
Mr. James Dehart of the Westover District also made questioning comments concerning
Ms. Hudson's referenced waterline projects, as well as comments concerning the board's
discussion of courtroom security policy at their previous meetings.
Ms. Karen Maute of the Westover District questioned why Pittsylvania County Service
Authority minutes were not online and suggested the Board consider moving the Hearing of the
Citizens to the end of the agenda.
This concluded the Hearing of the Citizens.
Consent Agenda
(a) Minutes: October 3, 2011 -Regular Meeting
October 18, 2011-Adjourned Meeting
(b) Sheriff-Halloween Trunk or Treat
P22
Regular Meeting
November 7, 201 l
(c) Project Lifesaver
(d) Resolution - Mr. William H. Pritchett
(e) Resolution - Mr. Henry A. Davis, Jr.
Motion was made by Mr. Ecker, seconded by Mr. Snead, to approve the Consent
Agenda, which was unanimously approved by the Board.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION
2011-10-10
VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held on November
7, 2011, in the General District Courtroom of the Edwin R. Shields Courthouse Addition, the following
resolution was presented and adopted:
WHEREAS, Mr. William H. Pritchett, was elected to the Pittsylvania County Board of
Supervisors in January 1992, representing the new Banister District; and
WHEREAS, William H. Pritchett began his exemplary career with Pittsylvania County in 1992
as the first minority representative on the Pittsylvania County Board of Supervisors spanning a career of
twenty years representing the interest of all the citizens in both the Banister District and all of Pittsylvania
County; and
WHEREAS, William H. Pritchett has served as the Chairman of the Board of Supervisors in
1996 and Vice-Chairman of the Board of Supervisors upon seven different occasions. Mr. Pritchett has
also served for a number of years on the Pittsylvania County Social Services Board, as well as
Pittsylvania County Community Services Board, Pittsylvania County Planning Commission; and
WHEREAS, William H. Pritchett continued his long standing career by serving on the Danville-
Pittsylvania Regional Industrial Facilities Authority Board, the Danville-Pittsylvania County Small
Business Development Center, in addition he was the leader in organizing the West Piedmont Work Force
Investment Board and served for over ten years as Chairman of the Local Elected Officials Consortium.
Mr. William H. Pritchett has served as Chairman, Vice-Chairman and Treasurer of the West Piedmont
Planning District Commission over his twenty year public service career. Mr. Pritchett represented
Pittsylvania County in a number of organizations including the Pittsylvania Community Action Agency;
and
WHEREAS, William H. Pritchett has tirelessly given his time and effort to improve to continue
to service the people of Pittsylvania County on subcommittees of the Board of Supervisors including
Finance, Solid Waste, Personnel, Property and Building, Legislative, Computer Telecommunications,
Fire and Rescue Policy Board, and the Board of Supervisor/School Board Liaison Committee and the
Joint Sites and Facilities; and
WHEREAS, William H. Pritchett through his dedication and leadership has contributed to major
developments in Education, Economic Development, Recreation, and Community Development; now
THEREFORE, BE IT HEREBY RESOLVED, on the behalf of the Pittsylvania County Board
of Supervisors and all of the citizens of Pittsylvania County, we express our sincere appreciation to Mr.
William H. Pritchett for his outstanding service and exemplary leadership that has made him a significant
figure in the history of Pittsylvania County and wish him the best in his retirement; and
BE IT FURTHER RESOLOVED that a copy of this resolution be presented to Mr. William H.
Pritchett on Saturday, October 29`", 2011.
P23
Regular Meeting
November 7, 201 I
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION
2011-11-01
VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held on November
7, 2011, in the General District Courtroom of the Edwin R. Shields Courthouse Addition, the following
resolution was presented and adopted:
WHEREAS, Mr. Henry A. Davis, Jr., was elected to the Pittsylvania County Board of
Supervisors in January 1992, representing the new Chatham/Blahs District; and
WHEREAS, Henry A. Davis, Jr., began his exemplary career with Pittsylvania County in 1992
serving the citizens of the Chatham/Blahs District, as well as all of the citizens of Pittsylvania County
spanning a career of over twelve years, concentrating on conservative management and industrial and
economic development; and
WHEREAS, Henry A. Davis, Jr., has served as both Chairman of the Board of Supervisors in
2010 and Vice-Chairman of the Board of Supervisors in 2004. Mr. Davis also served for a number of
years on the West Piedmont Planning District Commission, as well as the Metropolitan Planning
Organization and the Local Emergency Planning Council, in addition [o services for the Pittsylvania
County Economic Development Organization and Pittsylvania County Economic Development,
Incorporated; and
WHEREAS, Henry A. Davis, Jr., continued his long standing career by serving on the Danville-
Pittsylvania Regional Industrial Facilities Authority Board, the Board of Directors of the Roanoke River
Basin Association, as a representative of Pittsylvania County on the Tri-County Re-Licensing Committee
for Smith Mountain Lake; and
WHEREAS, Henry A. Davis, Jr., through faithful service, wise counseling, and experience, has
contributed substantially to the advancement of the citizens of Pittsylvania County and the
Chatham/Blairs District serving on subcommittees of the Pittsylvania County Board of Supervisors,
including Finance, Solid Waste, Personnel, Property and Buildings, Legislative, Fire and Rescue Policy
and Procedures, Computer/Telecommunications, Joint Sites and Facilities Committee, Economic
Development Committee and the Animal Pound Committee; and
WHEREAS, Henry A. Davis, Jr., has, by his dedication and leadership, faithfully and dutifully
served the Board of Supervisors and the citizens of Pittsylvania County; now
THEREFORE, BE IT HEREBY RESOLVED, on the behalf of the Pittsylvania County Board
of Supervisors and all of the citizens of Pittsylvania County, we express our sincere appreciation to Mr.
Henry A. Davis, Jr., for his outstanding service and exemplary leadership that has made him a significant
figure in the growth and development of Pittsylvania County and wish him the best in his retirement; and
BE IT FURTHER RESOLOVED that a copy of this resolution be presented to Mr. Henry A.
Davis, Jr., on Monday, November 7, 201 ] .
Unfinished Business
At the October 18, 20] 1 Board of Supervisor meeting, a motion came from the Finance
Committee to appropriate a total of $1,175,455 from the Debt Service Reserve Fund in the
following manner: $1,000,000 from the establishment of ajoint Debt Service Reserve Fund with
the City of Danville, $45,455 to the debt service department for Landfill, and $130,000 to the
debt service department for Berry Hill. This motion required a 10-day layover, which had now
been met. The following Roll Call Vote was recorded: Mr. Ingram-Yes; Mr. Harville-Yes; Mr.
P24
Regular Meeting
November 7, 2011
Ecker-Yes; Mr. Davis-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; and Mr. Bazber-Yes. The
Finance Committee's motion was unanimously approved by the Board.
New Business
Mr. Dean Jennings, a member of the Danville-Pittsylvania Community Services Board
(DPCS) of Directors, presented the DPCS FY2011 annual report. Afrerwards, motion was made
by Mr. Pritchett, seconded by Mr. Snead, to accept the report, which was unanimously approved
by the Board of Supervisors.
No recommendations came from the Computer/Radio/Telecommunications Committee
meeting and it was announced there would be another meeting of the Committee on November
15, 2011 at S:OOpm.
Motion was made by Mr. Ecker, seconded by Mr. Snead, to approve and adopt
Resolution 2011-11-02 for a Hazard Mitigation Plan for Pittsylvania County, which was
unanimously approved by the Board.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
WEST PIEDMONT MULTI-JURISDICTIONAL HAZARD MITIGATION PLAN
RESOLUTION
2011-11-02
VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held on November
7, 2011, in the General District Courtroom of the Edwin R. Shields Courthouse Addition, the following
resolution was presented and adopted:
WHEREAS, the Disaster Mitigation Act of 2000, as amended, requires that local governments
develop, adopt, and update natural hazard mitigation plans in order to receive certain federal assistance,
and
WHEREAS, a Mitigation Advisory Committee ("MAC") comprised of representatives from the
counties of Franklin, Henry, Patrick and Pittsylvania; the cities of Danville and Martinsville; and the
towns of Chatham, Boones Mill, Gretna, Hurt, Ridgeway, Rocky Mount and Stuart was convened in
order to study the West Piedmont Region's risks from and vulnerabilities to natural hazards, and to make
recommendations on mitigating the effects of such hazards on the West Piedmont Region; and
WHEREAS, a request for proposals was issued to hire an experienced consulting firm to work
with the MAC to update a comprehensive hazard mitigation plan for the West Piedmont Planning
District; and
WHEREAS, the efforts of the MAC members and the consulting firm of Dewberry, in
consultation with members of the public, private and non-profit sectors, have resulted in the update of the
West Piedmont Multi-Jurisdictional Hazard Mitigation Plan including the County of Pittsylvania; now
THEREFORE, BE IT HEREBY RESOLVED, by the Pittsylvania County Board of
Supervisors that the West Piedmont Multi-Jurisdictional Hazard Mitigation Plan dated November 7, 2011
is hereby approved and adopted for the County of Pittsylvania.
ADOPTED by the County of Pittsylvania on this 7'h day of November, 201 1.
P25
Regular Meeting
November 7, 2011
Motion was made by Mr. Harville, seconded by Mr. Davis, to approve Resolution 2011-
11-03, authorizing the submittal of a FY12 Megasite Grant Application to the Tobacco
Indemnification and Community Revitalization Commission, which was unanimously approved
by the Board.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION AUTHORIZING SUBMISSION OF AN APPLICATION FOR THE FY
2012 TOBACCO COMMISSION SPECIAL PROJECTS MEGASITE GRANT
PROGRAM FOR THE DANVILLE PITTSYLVANIA REGIONAL INDUSTRIAL
FACILITY AUTHORITY
2011-11-03
WHEREAS, Pittsylvania County has been impacted by the decline of the tobacco
industry causing a negative impact on economic development and growth throughout the
County. and
WHEREAS, the Tobacco Indemnification and Community Revitalization Commission
has developed a Megasite Grant Program to help tobacco related localities to change and
revitalize their economy, and
WHEREAS, grants from the Tobacco Indemnification and Community Revitalization
Commission will assist Pittsylvania County in transforming its economy to replace the decline in
the tobacco agro-business community, then
BE IT HEREBY RESOLVED, that the Board of Supervisors of Pittsylvania County
authorizes the submission of a grant application to the FY2012 Special Projects Megasite Grant
Program for Land Development in the Berry Hill Regional Mega Park being developed by the
Danville-Pittsylvania Regional Industrial Facility Authority and authorizes the County
Administrator to file this application and all necessary correspondence relating to the Tobacco
Indemnification and Community Revitalization Commission required by this grant and to be
responsible for the accuracy of the application and for the appropriate use of funds, should they
be granted.
Given under my hand this 7th day of November, 2011.
Motion was made by Mr. Snead, seconded by Mr. Pritchett. to approve entering into a
Performance Agreement with Growing Virginia, LLC, which would include the agreement of
Growing Virginia LLC that in order to receive financial incentives from the County, they would
need to create 25 new jobs within 36 months, among other terms, and agree to re-pay the
performance agreement if terms listed within the performance agreement aze not met. Mr.
Snead's motion was unanimously approved by the Board of Supervisors.
Motion was made by Mr. Harville, seconded by Mr. Ecker, to approve the 'h day off
Wednesday, November 23, 2011 (beginning at 12 Noon) as additional Thanlsgiving holiday
time and the day off Friday, December 23, 201 ] as additional Christmas holiday time for
Pittsylvania County employees, which was unanimously approved by the Boazd.
P26
Regular Mee[ing
November 7, 2011
Motion was made by Mr. Harville, seconded by Mr. Ingram, for the reappropriation of
funds as follows: $73.80 to Sheriff-Travel (100-4-031200-5500), $898.02 to Sheriff-Parts (100-
4-031200-6030), $1,307.00 to Sheriff-Labor (100-4-031200-6031), $392.75 to Extradition (100-
4-033100-5550), $15.00 to Animal Control-Office Supplies (100-4-035100-6001), $260.00 to
Library-Postage (1 00-40073 1 00-5 2 1 0), $12,792.51 to WIA-Rent (251-4-353160-5420), $304.00
to WIA-Other Operating Supplies (251-4-353900-3600), which required a ] 0-day layover.
Added Items
Mr. Ingram withdrew his addition to the agenda concerning Social Services
appointments.
Appointments
Motion was made by Mr. Harville, seconded by Mr. Ingram, to appoint Dr. Julie J.
Brown, to the At-Large member seat on the Danville-Pittsylvania Community Services Board of
Directors, which was unanimously approved by the Board.
Board Announcements
Mr. Harville made the following comments as corrections to comments made during
Hearing of the Citizens: (a) 51 % of the citizens living on Ferry Road did sign a petition to hook
onto the Service Authority water should a waterline be put on that road, but no contract to
construct the waterline has ever been awarded; (b) Mr. Harville did not appoint himself to the
Planning Commission-a former Board chairman (not himself) appointed him to that
Commission; (c) Mr. Harville did not appoint himself to the Pittsylvania County Service
Authority Board. In fact, Mr. Harville was on that Board before he was ever elected to serve as
the Westover District Board of Supervisors Representative.
Mr. Ingram made the following comment as a correction to comments made during
Hearing of the Citizens: Mr. Ingram was not on the Board of Supervisors during the RT40
Waterline project and several businesses and citizens have hooked up to the waterline since it
was installed, notjust the one business owner implied during the Hearing of the Citizens.
Mr. Snead asked that everyone please keep Mr. Don Merricks in their thoughts as he was
in an accident and asked for a Moment of Silence in respect and remembrance in the passing of
Ms. Jean Shields.
Mr. Pritchett thanked everyone for coming to the banquet held the previous weekend in
honor of his retirement at the end of his Board term December 31, 2011.
Adjournment
Motion was made by Mr. Harville, seconded by Mr. Snead, to adjourn, which was
unanimously approved by the Board. The meeting adjourned at 7:46pm.
P27
Adjourned Meeting
November 15, 2011
Pittsylvania County Board of Supervisors
Tuesday, November 15, 2011
Adjourned Meeting
VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors was
held on Tuesday, November 15, 2011 in the General District Courtroom of the Edwin R. Shields
Addition in Chatham, Virginia. Tim R. Barber, Chairman, called the meeting to order at 7:OSp.m. The
following members were present:
Tim Barber, Chairman
James Snead, Vice-Chair
William H. Pritchett
Coy E. Harville
Marshall Ecker
Henry A. "Hank" Davis, Jr
Fred M. Ingram
Tunstall District
Dan River District
Banister District
Westover District
Staunton River District
Chatham-Blairs District
Callands-Gretna District
Mr. William D. Sleeper, County Administrator, Mr. J. Vaden Hunt, County Attorney, Greg L.
Sides, Assistant County Administrator, Mr. Odie H. Shelton, Jr., Director of Code Compliance, Mr.
Ken Bowman, Director of Economic Development, and Ms. Rebecca Flippen, Deputy Clerk to the
Board, were also present.
Mr. Ecker led the Pledge of Allegiance.
Approval of Aeenda
Motion was made by Mr. Ecker, seconded by Mr. Harville, to approve the agenda with the
following additions/deletions:
Additions:
(a) Stipend -One Time Bonuses-County Employees
(b) Set Public Hearing to Rescind Section 12-1 of the Pittsylvania County Code on
Beer/Wine Sales on Sunday
(c) Closed Session: Consultation with Legal Counsel & Briefings by Staff Members
or Consultants pertaining to actual or probable litigation, where such consultations or
briefings in open meeting would adversely affect the negotiating or litigation posture
of the Public Body regarding specific legal matters requiring provision of legal advice
by such Counsel.
Authority: §2.2-3711(A)(7) of the Code of Virginia, 1950, as amended
Subject Matter: Rules of Professional Conduct
Purpose: Discussion with Legal Counsel on Rules of Professional Conduct
(d) Closed Session: Discussion concerning a prospective business or industry or the
expansion of an existing business or industry where no previous announcement has
been made of the business' or industry's interest in locating or expanding its facilities
in the community.
Authority: §2.2-3711(A)(5) of the Code of Virginia, 1950, as amended
Subject Matter: Unannounced Industry 1201 1-1 1-02
Purpose: Performance Agreement
Deletions:
Item 14-Resolution Supporting Amendments to the City of Danville's portion of the
Joint City-County Enterprise Zone
P28
Adjourned Meeting
November 15. 2011
Mr. Ecker's motion to approve the agenda with the aforementioned additions/deletions was
unanimously approved by the Board.
Hearine of the Citizens
Mr. R. Frank Fox, of the Chatham-Blairs District, made comments in favor of approving a one-
time stipend to the Pittsylvania County employees.
This concluded the Heazing of the Citizens.
Consent Agenda
(a) Regional One -December
(b) Department of Motor Vehicles (DMV) Occupant Protection Grant
(c) Governor's Opportunity Fund -Performance Agreement - Axxor NA, LLC
Motion was made by Mr. Harville, seconded by Mr. Ingram, to approve the Consent Agenda, which
was unanimously approved by the Board.
Public Hearings
Rezoning Cases
Case 1: Withdrawn R-11-039
Case 2: Lester A. Strode-Westover District: R-11-040
Mr. Barber opened the public heazing at 7:08pm. Mr. Shelton explained that Lester A. Strode has
petitioned to rezone 14.84 acres, located on State Road 719/Lawless Creek Road in the Westover
Election District from R-1, Residential Suburban Subdivision District to B-2, Business District,
General (for storage of commercial vehicles relative to his paving company). The Planning
Commission, with opposition, had recommended denying the petitioner's request. Mr. Lester was not
present to represent the petition and Mr. Shelton stated that someone had removed the public hearing
notice sign from the property being petitioned for rezoning. Ms. Lee Ann Barker made comments
opposing rezoning the property as the area continues to be a residential area and the roads are unsafe
for dump trucks and paving equipment due to numerous school buses traveling the road and children
at play along the road. Ms. Barber also submitted letters of opposition to the rezoning from area
residents and a petition with signatures of the residents living on Lawless Creek Road that were in
opposition of rezoning this property. No one else signed up to speak and Mr. Barber closed the public
hearing at 7:14pm. Motion was made by Mr. Hazville, seconded by Mr. Pritchett, to deny the re-zoning
request in Case R-11-040. The following Roll Call Vote was recorded: Mr. Davis-Yes; Mr. Snead-Yes;
Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; and Mr. Barber-Yes.
Mr. Harville's motion to deny rezoning Case R-11-040 was unanimously approved by the Board.
Case 3: Charles F. Edwards & Nancy M. Edwards- Chatham-Blairs District; R-11-041
Mr. Barber opened the public hearing at 7:15pm. Mr. Shelton explained that Charles and Nancy Edwards
had petitioned to rezone a total of 2.96 acres, two parcels, located on U.S. Highway 41/Franklin Turnpike
in the Chatham-Blairs Election District from R-1, Residential Suburban Subdivision District to B-I, Business
District, Limited (for future commercial development -Dollar General Store). The Planning Commission,
with no opposition, recommended granting the petitioners' request. Lee Pittman and Charles Edwards were
to represent the petition. No one signed up to speak and Mr. Barber closed the hearing at 7:16pm. Motion
was made by Mr. Davis, seconded by Mr. Snead, to approve rezoning Case R-11-041 from R-1 to B-l .
The following Roll Call Vote was recorded: Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes;
Mr. Harville-Yes; Mr. Ecker-Yes; Mr. Davis-Yes; and Mr. Barber-Yes. Mr. Davis's motion to rezone
Case R-11-041 was unanimously approved by the Board.
P29
Adjourned Meeting
November 1S, 2011
Case 4: Nannie Bett Berger- Banister District; R-I1-042
Mr. Barber opened the public hearing at 7:18pm. Mr. Shelton explained that Nannie Bett Berger had
petitioned to rezone 6.61 acres, located off State Road 69]/Mill Creek Road, in the Banister Election District
from R-l, Residential Suburban Subdivision Districtto A-l, Agricultural District (for future subdivision of the
property for family members -Exempt from Sufidivr'sion Ordirrmrce by Sec. 18.2 of the Pittsylvania County
Subdivision Ordinance & Sec. 15.2-2244 A.,/5.2-2244.1, State Code of Virginia). "fhe Planning Commission,
with no opposition, recommended granting the petitioner's request. Mae Hinnant was to represent the petition.
No one signed up to speak and Mr. Barber closed the public hearing at 7:20pm. Motion was made by
Mr. Pritchett, seconded by Mr. Ingram, to approve rezoning Case R-11-042 from R-1 to A-1.
The following Roll Call Vote was recorded: Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-Yes;
Mr. Ecker-Yes; Mr. Davis-Yes; Mr. Snead-Yes; and Mr. Barber-Yes. Mr. Prtichett's motion to rezone
Case R-I 1-042 was unanimously approved by the $oard.
This concluded the Rezoning Cases.
Public Hearings
Proposed Amendment to Chapter 5; Cemeteries, of the Pittsylvania County Code -Proposed
Cemetery for the New Chapel Church, Gretna, Virginia
Mr. Barber opened the public hearing at 7:22pm. Mr. Sleeper explained as there appeared to be a
question to the actual Location of the proposed cemetery and the advertised public hearing held on the
October 18, 2011 meeting of the Board of Supervisors, it was re-advertised for November 15, 2011
with the cemetery's location at 2290 Weatherford Road, actually identifying the location, which makes
it closer to an existing home at 2276 Weatherford Road. IIowever, the home is over 300 linear feet
from the proposed cemetery for the New Chape( Church of Gretna, Virginia, which meets the criteria
of the Virginia State Code for the location of a public cemetery. The first person signed up to speak
was the Rev. Jerry Jones, pastor of the New Chapel Church. Rev. Jones stated that the property in
question for the cemetery would in fact belong to the Church and that the Church Trustees would be
responsible to maintaining the property. The next person to speak was Ms. Virginia Newman, of
Weatherford Road, who made comments opposing the cemetery being across the road from her
property and stated concerns on the possibility of the church actually moving onto the property at a
later date. Rev. Jones stated that the church would not be moving there and further stated that the lots
in the cemetery would be used for members of the New Chapel Church. No one else signed up to
speak and Mr. Barber closed the public hearing at 7:33pm. Motion was made by Mr. Ecker, seconded
by Mr. Pritchett, to approve amending Chapter 5 of the Pittsylvania County Code, incorporating into
said chapter 2290 Weatherford Road as the location for the New Chapel Church cemetery. The
following Roll Call Vote was recorded: Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; Mr.
Davis-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; and Mr. Barber-Yes. Mr. Ecker's motion to amend
Chapter 5 of the Pittsylvania County Code [o include the cemetery located at 2290 Weatherford Road
for New Chapel Church of Gretna, Virginia was unanimously approved by the Board.
Proposed Amendment to Chapter 35, Zoning-Section 35-720 Condominium Conversion, of the
Pittsylvania County Code
Mr. Barber opened the public hearing at 7:35pm. Mr. Sleeper explained the Pittsylvania County
Board of Supervisors had sent a proposal to the Pittsylvania County Planning Commission for an
amendment to Chapter 35 of the Pittsylvania County Code for Section 35-720; Condominium
Conversions. The Planning Commission took no action. Since the required amount of sixty (60) days
or more had passed with no action of the Planning Commission, the Board of Supervisors could hold a
public hearing and consider this amendment. The proposed amendment to Section 35-720 authorizes
the section of the Zoning Ordinances that establishes the condominium conversion. By having this in
P30
Adjourned Meeting
November 15, 2011
the Pittsylvania County Zoning Ordinance, the Board of Supervisors and the Pittsylvania County
Planning Commission could require that Special Use Permit be obtained in order to establish a
condominium conversion, therefore, they could control non-conforming uses. The State Code would
allow a condominium conversion in any zone in Pittsylvania County by the current State Code if is a
conforming use to that section. No one signed up to speak and Mr. Barber closed the heazing at
7:36pm. Motion was made by Mr. Ecker, seconded by Mr. Snead, to amend Section 35-720 of
Pittsylvania County Zoning Ordinance to allow condominium conversions by Special Use Permits.
The following Roll Call Vote was recorded: Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; Mr.
Davis-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; and Mr. Barber-Yes. Mr. Ecker's motion was
unanimously approved by the Board.
Proposed Amendment to Chapter 31; Section 31-2(a), of the Pittsylvania County Code-Proposal
to add North Halifax Fire Department as a recognized emergency response unit for Pittsylvania
County
Mr. Barber opened the public hearing at 7:40pm. Mr. Sleeper explained that Pittsylvania County has
been having difficulty off of US RT 40 in the Pittsylvania County azea in adequate response time for
emergency medical services. The Board of Supervisors was currently negotiating service with the
North Halifax Fire Department for emergency medical service for Pittsylvania County by amending
Section 31-2(a) of the Pittsylvania County Code. The public hearing before the Board was to receive
citizen input on amendments to Pittsylvania County Code, Chapter 31; Section 31-2(a) Officially
Recognized Volunteer Rescue Squads Operating within the County, to add North Halifax Fire
Department as an authorized fire department servicing Pittsylvania County. It should also identify
North Halifax Fire Department as an emergency medical responder in Pittsylvania County. No one
signed up to speak and Mr. Barber closed the heazing at 7:41pm. Motion was made by Mr. Ecker,
seconded by Mr. Harville, to approve amending Section 31-2(a) of Pittsylvania County Zoning
Ordinance to add North Halifax Fire Department. The following Roll Call Vote was recorded: Mr.
Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; Mr. Davis-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; and
Mr. Barber-Yes. Mr. Ecker's motion was unanimously approved by the Board.
This concluded the public hearings.
New Business
Motion came from the Finance Committee to authorize the County Administrator and the
County Attorney to negotiate a contract with Harris Corporation and SBA Inc. Tower Company
regarding E911 Radio/Tower System Upgrades, which was unanimously approved by the Board of
Supervisors.
Motion was made by Mr. Harville, seconded by Mr. Davis, to appropriate $20,000 to the Board
of Supervisor-Metropolitan Planning Organization (MPO) Transportation line item (1 00-4-0 1 1 0 1 0-
5659)to have sufficient funds to cover the MPO Transportation Study for FY2012. This motion
required a 10-Day Layover.
Motion was made by Mr. Davis, seconded by Mr. Snead, to award a contract in the amount of
$271,500 to Daniel & Company, Inc., pending approval from the Virginia Department of
Transportation, as the lowest responsive bidder for Phase IV of the Chatham Southern Railway Depot
Project, which was unanimously approved by the Boazd.
Motion was made by Mr. Snead, seconded by Mr. Harville, to award a contract to Dewberry,
Inc. for an amount totaling $99,000 for engineering services for design and construction of
P31
Adjourned Meeting
November 15, 201 I
development ready sites in the Ringgold East Industrial Park and authorize the County Administrator
to sign all necessary documentation, which was unanimously approved by the Board.
Motion was made by Mr. Harville, seconded by Mr. Ingram, to approve Resolution 2011-11-
05, Resolution of Support for the Upper Banister River Total Maximum Daily Load (TMDL)
Implementation Plan, which was unanimously approved by the Board.
PITTSYLVANIA COUNTY BOARllOF SUPERVISORS
RESOLUTION OF SUPPORT FOR THE UPPER BANISTER RIVER TOTAL MAXIMUM
DAILY LOAD (TMDL) IMPLEMENTATION PLAN
2011-11-OS
VIRGINIA: At the adjourned meeting of the Pittsylvania County Board of Supervisors held on
Tuesday, November 15, 2011, in the General District Courtroom of the Edwin R. Shields Courthouse
Addition, in Chatham Virginia, the following resolution was presented and adopted:
WHEREAS, the Upper Banister River and Tributaries watershed is located within Pittsylvania
County and segments of the Banister River, Bearskin Creek, Cherrystone Creek, Stinking River, and
Whitehorn Creek were listed as impaired for bacteria on Virginia's 1996, 2002, 2004, and/or 2006
303(d) Impaired Waters Lists; and
WHEREAS, these streams do not meet the primary contact recreation standard which is
designed to protect human health and reduce the risk of illness or infections when swimming or
splashing in the water; and
WHEREAS, the water quality of these streams and tributaries impact scores of citizens in
terms of their livelihood, recreation and public safety; and
WHEREAS, Best Management Practices can be implemented and encouraged through the use
of state and federally assisted cost share programs and via the use of specific technical assistance to
significantly reduce the bacterial counts in these tributaries to improve the health, safety and welfare
of local residents; then
BE IT HEREBY RESOLVED, that the Board of Supervisors of Pittsylvania County
supports the goal of the Upper Banister River TMDL Implementation Plan to improve water quality
and encourages the Virginia Department of Conservation and Recreation to proceed with their
attempts to receive plan approval by the Virginia State Water Control Board and to facilitate and
fund the necessary corrective actions to provide safe water for consumption or recreation by all
county residents.
Appointments
Motion was made by Mr. Harville, seconded by Mr. Snead, to re-appoint Mr. Ronald "Ron"
McMahon as the Westover District Representative to the Pittsylvania County Industrial Development
Board for a four (4) year term that would run from December 1, 2011 through November 30, 2015,
which was unanimously approved by the Board.
Motion was made by Mr. Pritchett, seconded by Mr. Snead, to re-appoint Dr. Charles H. Miller
as the Banister District Representative to the Pittsylvania County Planning Commission for a term
P32
Adjourned Meeting
November 15, 201 I
beginning December 1, 2011 through November 30, 2015, which was unanimously approved by the
Board.
Motion was made by Mr. Snead, seconded by Mr. Pritchett, to authorize the County
Administrator to pay the $500 stipend to all fulltime employees and $250 stipend to all permanent
part-time employees and non-permanent part-time employees identified for the November 30`h payroll.
A substitute motion was made by Mr. Harville, seconded by Mr. Ecker, to include the ]6 compactor
operators. The Board unanimously approved Mr. Harville's substitute motion that would incorporate
Mr. Snead's original motion.
Added Items
Motion was made by Mr. Snead, seconded by Mr. Pritchett, to appropriate $156,899.92 from
the Sale of Surplus Properties and Real Estate to the 2011/2012 annual budget. This motion required a
10-Day Layover.
Motion was made by Mr. Ingram, seconded by Mr. Harville, to set a public hearing for
December 5, 2011 to rescind 12-1 of the Pittsylvania County Code, restricting the sale of beer and
wine on Sundays within the confines of Pittsylvania County, excluding the incorporated Towns and
the Callands-Gretna District. Mr. Barber abstained from voting as his wife operates a convenience
store in the County. Mr. Ingram's motion passed by a 6 majority vote of the Board, with Mr. Barber
abstaining.
Closed Session
Motion was made by Mr. Harville, seconded by Mr. Snead, to enter into Closed Session for the
following items.:
(a) Consultation with Legal Counsel and Briefings by Staff Members or Consultants pertaining
to actual or probable litigation, where such consultations or briefings in open meeting would
adversely affect the negotiating or litigation posture of the Public Body; and consultation
with Legal Counsel employed or retained by a Public Body regarding specific legal matters
requiring provision of legal advice by such Counsel.
Authority: 2.2-3711(A)(7) of the Code of Virginia, 1950, as amended
Subject Matter: Rules of Professional Conduct
Purpose: Discussion with Legal Counsel on Rues of Professional Conduct
(b) Discussion concerning a prospective business or industry or the
expansion of an existing business or industry where no previous announcement has
been made of the business' or industry's interest in locating or expanding its facilities
in the community.
Authority: §2.2-3711(A)(5) of the Code of Virginia, 1950, as amended
Subject Matter: Unannounced Industry 1201 1-1 1-02
Purpose: Performance Agreement
Mr. Harville's motion was unanimously approved by the Board and they entered into Closed Session
at 8:04pm.
Motion was made by Mr. Harville, seconded by Mr. Ingram to reconvene and enter back into
Open Session, which was unanimously approved by the Board.
P33
Adjourned Meeting
November 15, 201 I
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CERTIFY CLOSED MEETING
BE IT RESOLVED that at the Adjourned Meeting of the Pittsylvania County Board of
Supervisors on November I5, 2011, the Board hereby certifies by a recorded vote that to the best of
each board member's knowledge only public business matters lawfully exempted from the open
meeting requirements of the Virginia Freedom of Information Act and identified in the motion
authorizing he closed meeting were heard, discussed or considered in the closed meeting. If any
member believes that there was a departure from the requirements of the Code, he shall so state prior
to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of
the Board.
Vote
Coy E. Ilarville Yes
Marshall A. Ecker Yes
I-Ienry A. Davis, Jr. Ycs
James H. Snead Yes
William H. Pritchett Yes
Fred M. Ingram Yes
Tim R. Barber Yes
The Board returned to Open Session at 8:46pm.
Motion was made by Mr. Ingram, seconded by Mr. Harville, to approve a Performance
Agreement between the County and Unannounced Industry 120 1 1-1 1-02, which was unanimously
approved by the Board.
Board Announcements
Mr. Snead reminded everyone of the ACLU, Jane Doe v. Pittsylvania County court hearing on
December 9, 2011 and of the County's Annual Christmas Party at 6:OOpm on Saturday, December 10,
2011.
Mr. Harville congratulated the Supervisors-Elect.
Mr. Ecker announced there would be a Legislative Committee meeting at S:OOpm on
December 5, 2011.
Adjournment
Motion was made by Mr. Ingram, seconded by Mr. Harville, to adjourn, which was
unanimously approved by the Board. "I'he meeting adjourned at 8:52pm.
Psa
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE: ITEM NUMBER:
Resolution of Recognition -Robert Carson Harzis 12-05-2011 6(b)
SUBJECT/PROPOSAL/REOUEST: ACTION: INFORMATION:
Resolution of Recognition CONSENT AGENDA:
ACTION: INFORMATION:
STAFF CONTACT(S): Yes
William D. Sleeper; Freddie Wydner ATTACHMENTS:
Yes
REVIEWED BY:
BACKGROUND:
Each year the Virginia Jaycees annually select Outstanding Young Virginians and honor them at an awards
program. The awards ceremony dramatizes a winner's career in narrative form and provides a stage for the honoree
to challenge and inspire Virginia's youth. This year's Virginia Jaycees' Outstanding Young Virginia Farmer for
2011 is Robert Carson Harris of Chatham, Virginia.
DISCUSSION:
Attached hereto is Resolution 2011-12-04, recognizing Robert Harris's outstanding achievement in being selected
as the 2011 Virginia Jaycees Outstanding Young Virginia Farmer.
RECOMMENDATION:
Staff recommends the Board of Supervisors approve and present Resolution 2011-12-04, congratulating Mr. Harris
on this outstanding achievement. Mr. Harzis is curzently out of the State and unable to attend the Board meeting.
P35
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION 2011-12-04
VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held on Monday, December
5, 2011, in the General District Courtroom of the Edwin R. Shields Courthouse Addition, the following resolution
was presented and adopted:
WHEREAS, Since 1954, the Virginia Jaycees started to recognize farmers in the Outstanding Young
Virginians program. The program recognizes young farmers for achievements in agri-business as well as
contributions made Yhrough the involvement in community. This award reminds citizens throughout Virginia of all
the hard work of these individuals and the impact they have had in our state's history and economic success
through the years; and
WHEREAS, Robert Carson Harris has been recognized as this year's Virginia Jaycees 2011 Outstanding
Young Farmer. Mr. Carson lives in Chatham, Virginia with his wife Kristal and their (3) children, Mackenzie,
Matthew and Maggie; and
WHEREAS, Robert Carson Harris graduated f
Gifted Program, then went on to attend Virginia Tech. In
the Chatham Ruritan Scholarship; and
om Chatham High School with honors and was in the
1997 he was an American Who's Who and a recipient of
WHEREAS, Robert has been a farmer in Pittsylvania County for 5 years and owns the 100 acres of the
land he farms. He began farming in 1991, at the age of thirteen. Farming is his passion, and his goal is to learn
everything about farming to grow his operation large enough to sustain his family and to be able pass it on to his
children; and
WHEREAS, Robert serves as a Deacon and Adult Sunday School Teacher at Marion Baptist Church; and
WHEREAS, He has served on various committees of the Pennsylvania County Farm Bureau, holding
positions on the Extension Leadership Council, Chairman of the Young Farmer County Committee, and Tobacco
Committee. In 2010 he served on the Ad Hoc Committee for the Farm Link Program of the Virginia Department of
Agriculture and Consumer Services; and
WHEREAS, Robert Carson Harris currently holds the position of Voting State Board Member of the
Virginia Farm Bureau and serves as the Chairman of the Young Farmers Committee; then
BE IT HEREBY RESOLVED, on the behalf of the citizens of Pittsylvania County, the Board of
Supervisors of Pittsylvania County would like to express their sincere appreciation, admiration and congratulations
to Mr. Robert Carson Harris for his distinguished service and remarkable year as the Virginia Jaycees 2011
Outstanding Young Farmer and wish him the best in his future endeavors; and
BE IT FURTHER RESOLOVED that a copy of this resolution be presented to Robert Carson Harris.
Given under my hand this 5th day of December, 2011.
Tim R. Barber, Chairman
Pittsylvania County Board of Supervisors
William D. Sleeper, Clerk
Pittsylvania County Board of Supervisors
P36
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
ITEM NUMBER:
Resolution for Service
SUBJECT/PROPOSAL/REQUEST:
John P. Light -Resolution for Service
STAFF CONTACT(S):
William D. Sleeper
12-OS-2011
ACTION:
CONSENT AGENDA:
ACTION:
Yes
ATTACHMENTS:
Yes
RF,VIEWED BY:
6(c)
INFORMATION:
BACKGROUND:
The Honorable John P. Light served as legal counsel for the Pittsylvania County Board of Supervisors from January
1992 until May 2011. The Honorable John P. bight was a part time attorney who worked under contract directly
for the Pittsylvania County Board of Supervisors.
DISCUSSION:
Since the Pittsylvania County Board of Supervisors has hired a full time attorney in 2011, the Honorable John P.
Light has continued to provide service on individual cases and carryover cases from his original contract. John
Light has always provided the services needed and requested by the Board of Supervisors. Since the Board has
determined it needed a full time legal counsel, service from John P. Light, Esq. has ended. However, Mr. Light
provided outstanding service for 19 years to the citizens in Pittsylvania County.
RECOMMENDATION:
Staff recommends the Board of Supervisors approve the attached resolution to be presented to John l'. Light, Esq.
for 19 years of service to Pittsylvania County.
P37
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION
2011-12-02
VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held on
December 5, 2011, in the General District Courtroom of the Edwin R. Shields Courthouse
Addition, the following resolution was presented and adopted:
WHEREAS, John P. Light was selected as contract legal counsel for the Pittsylvania
County Board of Supervisors in January 1992; and
WHEREAS, John P. Light has provided legal advice, support and counseling to the
Pittsylvania County Board of Supervisors for over 19 years, giving unselfishly of himself to
provide faithful service, wise counsel and expertise to the Pittsylvania County Boazd of
Supervisors; and
WHEREAS, John P. Light served the Board of Supervisor with patience and
perseverance throughout his tenure; and
WHEREAS, John P. Light served the citizens of Pittsylvania County, providing
necessary legal advice with enthusiasm and dedication, resulting in a meaningful relationship
between a number of Boazds of Supervisors and its legal counsel; now
THEREFORE, BE IT HEREBY RESOLVED, that the Boazd of Supervisors of
Pittsylvania County expresses its appreciation and commend John P. Light for his outstanding
contributions and services to the people of Pittsylvania County and to the Pittsylvania County
Boazd of Supervisors and further express their sincere appreciation for the outstanding service
and exemplary leadership provided by John P. Light during his term as County Attorney for the
past 19 yeazs in Pittsylvania County; and
BE IT FURTHER RESOLVED, that a copy of this resolution be presented to John P.
Light on the behalf of the Pittsylvania County
Given under my hand this Sa' day of December 2011.
Tim R. Barber, Chairman
Pittsylvania County Board of Supervisors
William D. Sleeper, Clerk
Pittsylvania County Boazd of Supervisors
P38
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUT[VF, SUMMARY
AGENDA TITLE: AGENDA DATE: ITEM NUMBER:
Department of Motor Vehicles (DMV) Animal l2-OS-2011 6(d)
Friendly Plates
ACTION: INFORMATION:
SUBJECT/PROPOSAL/REOUEST:
Funding -Animal Friendly Plates CONSENT AGENDA:
ACTION: INFORMATION:
STAFF CONTACT(S): Yes
ATTACHMENTS:
William D. Sleeper ~'eS
REVIEWED BY:
BACKGROUND:
Each year, the Pittsylvania County Board of Supervisors received money from the Virginia Department of Motor
Vehicles (DMV) for the sale of animal friendly plates in Pittsylvania County. A portion ofthese funds are returned
to the County for the County's use in relation to sterilization programs within Pittsylvania County.
DISCUSSION:
Attached hereto, is the receipt of 2011 funds totaling $900 available for Pittsylvania County, to be used for
sterilization programs in Pittsylvania County.
RECOMMENDATION:
Staff recommends the Board of Supervisors approve Option 1 to accept the funds totaling $900, place these funds
in the special account for sterilization, and set guidelines for the FY2011/2012 for a limit of no more than four (4)
animals per individual to be reimbursed by Pittsylvania County for neuter/sterilization programs throughout the
County and that the sterilization occurred within the last 12 months. The account is currently $209.56 in the red
due to significant response by citizens for the 2011 year.
P39
IFl
1
B
~~lT ~ i.
~~~~1~~~~~~~~~ ®~ ~~~~~~~~
Department of Motor Vehi~: ~s ~ ~ ~ ~~
Richard D. Holcomb P e 3 27412
Commissioner 2300 West Broad Street -'`--~~, v-, .3z69-oo0l
November 10, 2011 I NOV 2 1 2011 I'
Mr William D Sleeper 1, J
County Administrator I
Pittsylvania County L-
Post Office Box 426
Chatham VA 24531
Dear Mr. Sleeper:
The Department of Motor Vehicles sells the Animal Friendly license plate which is authorized by Virginia Code,
§46.2-749, as part of its special license plate program. This plate is issued to supporters of dog and cat sterilization
programs at a cost of $25.00 per year in addition to the prescribed fee for vehicle registration. After the first 1,000 sets of
plates are sold, $15.00 of each fee is made available to the locality in which the vehicle is registered, to be used to
support sterilization programs for dogs and cats. This money is set aside in a special fund titled the Dog and Cat
Sterilization Fund for distribution to localities, regardless of the amount of funds involved. For Fiscal Year 2011, DMV's
records indicate that your locality is due $900.00 from this Fund.
Virginia Code §46.2-749 requires each locality to certify that this money will be used to support sterilization of
dogs and cats. If your locality does not have a program for this purpose, the statute provides the locality options. You
may make the funds available to any private, nonprofit sterilization program for dogs and cats in your locality or decline
receipt of funds. Any funds that are declined shall be distributed to other affected localities on a pro rata basis.
Attached to this letter is a form on which to make your choice pertaining to the amount stated above. Complete
the form and return it no later than December 27, 2011, to:
Financial Management Services
Department of Motor Vehicles
Post Office Sox 25700
Richmond, Virginia 23260
Attn: Angela Bartlett, Room 714
Fax: (804)367-6339
If the form is not received by the above date, it will be assumed that your locality is declining the funds. If you
have any questions regarding the Animal Friendly Plate, the funds due your locality or about completing the Certification
of Funds, form FMS 225 call DMV's Special License Plate Division at (804) 367-0368.
With kindest regards.
Sincerely,
~-- ~ ~~
Richard D. Holcomb
RDH:aea
Attachment
C' The Honorable Coy E Harville, Chairman
Phone: 1804)497-7100 TDD: I-800-272-9268 Emailpgp~mmish@dmv.virginia.gov Website: www.dmvNOW.com
Certification of Funds
Dog and Cat Sterilization Fund
2011
The administrator or manager of the locality should complete this form by selecting the section that signifies the
locality's choice regarding the acceptance of money from the Dog and Cat Sterilization Fund.
Please return this form with your Federal Employee Identification Number
to the Department of Motor Vehicles by December 27, 2011. (FEIN)
PlttSylValliB COUnty acknowledges that it is due funds from the Dog and Cat Sterilization Fund in the amount of
$ based on sales of the Animal Friendly license plate in Fiscal Year 2011. Furthermore, I certify that these
funds will be used for the purpose of sterilization of dogs and cats as stated in Section 46.2-749.2:7 of the Code of Virginia.
Signature Date
Print Name Title
(If more than one, please use a separate sheet)
PitlSylVatlia COUflty acknowledges that it is due funds from the Dog and Cat Sterilization Fund in the amount of
$ based on sales of the Animal Friendly license plate in Fiscal Year 2011. This locality does not have a
sterilization program, but will transfer the funds, in total, to
(Name and Address)
which is a private, non-profit group supporting the purposes of the Funtl. I certify that these funds will be uses
organization for the purpose of sterilization of dogs and cats as stated in Section 46.2-749.2:7 of the Code of
Signature
Print Name
Z-Z-7i
Date
Title
PittSylvania COUnty acknowledges that it is due funds from the Dog and Cat Sterilization Fund in the amount of
$ based on sales of the Animal Friendly license plate in Fiscal Year 2011. This locality does not wish to
acceptlhefundsforthisyear
Signature
Date
Title
P41
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
l2-OS-lI
ITEM NUMBER:
6(e)
Consent Agenda: Operation Leads On-Line Grant
SUBJECT/PROPOSAL/REQUEST:
ACTION:
INFORMATION:
Appropriation of grant funds received trom Target
Department Store
STAFF CONTACT(S):
CONSENT AGENDA:
ACTION:
Yes
ATTACHMENTS:
No
INFORMATION:
BACKGROUND:
The Sheriffs Office recently received a grant in the amount of $1,200 from'farget Department Store. This
grant is to be used obtain leads on-line.
DISCUSSION:
This Operation Leads On-Line Grant needs to be appropriated to the Grants Fund in the following manner:
250-4-031766-8107 Capital Outlay-Computer Software $1,200.00
This grant does not require a local match.
RECOMMENDATION:
Staff recommends that the Board of Supervisors approve the appropriation of grant funds in the amount of
$1,200 as listed above. THIS MOTION REQUIRES A ROLL CALL VOTE.
P42
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Consent Agenda: American Fidelity Assurance
Company
AGENDA DATE:
12-OS-11
ACTION:
ITEM NUMBER:
6(f)
INFORMATION:
SUBJECT/PROPOSAL/REOUEST:
Appropriation of American Fidelity Assurance
Company Refund to Employees
CONSENT AGENDA:
ACTION:
Yes
INFORMATION:
STAFF CONTACT(S):
Sleeaer, VanDerHvde
ATTACHMENTS:
No
REVIEWEll BY:
BACKGROUND:
The County recently received a refund check from American Fidelity Assurance Company. This check
represented the amount remaining of unspent Flexible Spending Accounts paid in by Pittsylvania County and
the Department of Social Services employees during the plan year. This benefit is optional for employees
and is elected by each individual employee. These employees are responsible for 100% of the cost of this
benefit.
The check received by the County totaled $762.00. "these funds need to be appropriated to individual
departments so that employees participating with the flexible spending benefit can receive their portion of
this refund. The accounts below need to be appropriated in the following manner:
100-4-012530-1100 $ 47.62
100-4-013200-1100 47.62
100-4-021600-1100 47.62
100-4-022100-1100 47.62
100-4-031200-1100 190.48
100-4-041000-1100 47.62
100-4-073100-1100 142.86
100-4-081100-1100 47.62
201-4-053100-1100 142.86
RECOMMENDATION:
Staff recommends that the Board of Supervisors approve the appropriation totaling $761.92 (amount not
exact due to rounding) as listed above. THIS MOTION REQUIRES A ROLL CALL VOTE.
P43
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA DATE:
AGENDA TITLF,: 12-OS-11
Consent Agenda: Regional One-January ACTION:
CONSENT AGENllA:
SUBJECT/PROPOSAL/I2EOUEST: ACTION:
Yes
Approval of Contract Payment to Regional One for
January 2012
ATTACHMENTS:
No
REVIEWED BY:
STAFF CONTACT(S):
ITEM NUMBER:
6(g)
INFORMATION:
INFORMATION:
BACKGROUND:
At an adjourned meeting, December 22, 2008, the Board of Supervisors approved to begin paying Regional One
for back-up ambulance service to the County. At that time, the Board requested that payment to Regional One be
approved on a monthly basis. A total of $70,000 has been appropriated for Regional One in the 2012 Budget,
which will cover Regional One's monthly cost for the entire budget year.
DISCUSSION:
It is time to approve payment for Regional One for the month of January. The amount due to Regional One
is $5,833.33 per month. This amount has already been appropriated in the FY2012 budget.
RECOMMENDATION:
Staff recommends that the Board of Supervisors approve $5,833.33 for payment to Regional One for January
2012.
Paa
PUBLIC HEARING
P45
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
I Rescind Section 12-1 of the Pittsylvania County Code,
'restricting the sale of beer and wine on Sundays within
~~ the confines of Pittsylvania County, Virginia
SUBJECT/PROPOSAL/REOUEST:
Rescinding Section 12-1
STAFF CONTACT(S):
William D. Sleeper
AGENllA DATE:
ITEM NUMBER:
12-OS-2011
ACTION:
Yes
CONSENT AGENDA:
ACTION:
INFORMATION:
INFORMATION:
ATTACHMENTS:
Yes
REVIEWED BY:
BACKGROUND:
Whereas Pittsylvania County has supported the Blue Laws of Virginia since April of 1942, restricting the sale of
beer and wine on Sundays within the confines of Pittsylvania County, and whereas by referendum, the citizens of
Pittsylvania County have voted to change that law.
DISCUSSION:
Since a referendum was held November 8, 2011, approving the sale of beer and wine on Sunday, the Pittsylvania
County Board of Supervisors must rescind the County ordinance, Section ]2-1 of the Pittsylvania County Code.
RECOMMENDATION:
Staff recommends, following the required public hearing, the Board of Supervisors vote in the affirmative to
rescind Section 12-1 of the Pittsylvania County Code, restricting the sale of beer and wine on Sundays within the
confines of Pittsylvania County, Virginia. This requires a Roll Call Vote.
P46
PUBLIC HEARING NOTICE
The Pittsylvania County Board of Supervisors will hold a public hearing at 7:00 p.m. on
Monday, December 5, 201 I in the General District Courtroom of the Edwin R. Shields
Courthouse Addition in Chatham, Virginia to rescind Section 12-1 of the Pittsylvania
County Code, restricting the sale of beer and wine on Sundays within the confines of
Pittsylvania County, excluding the incorporated Towns and the Callands-Gretna District.
A full text of the proposed amended changes are available in the Office of the County
Administrator, 21 North Main Street, Chatham, Virginia, Monday through Friday
between the hours of 8:00 a. m. and 5:00 p. m. as well as on the County's website at
www.pittgov.org
P47
Star-Tribune l~Iew~
101ovenlber 22, 2011
PUBLIC HEARING NOTICE
The Pittsylvania County Board of Supervisors wilt hold a '
public hearing at 7:00 p.m. on Monday, December 5, 2011 in
the General District Courtroom of the Edwin R. Shields Court- ;
house Addition in Chatham, Virginia to rescind Section 12-1 of
the Pittsylvania County Code, restricting the sale of beer and •;
wine on Sundays within the confines of Pittsylvania County, ,
excluding the incorporated Towns and the Callands-Gretna
District.
A full text of the proposed amended changes are available
in the Office of the County Administrator, 21 North Main Street,
Chatham, Virginia, Monday through Friday between the hours
of 8:00 a. m. and 5:00 p. m. as well as on the County's website ;
at www.pittgov.org.
P48
Star-Tribune News
November 16, 2011
PUBLIC HEARINGNOTICE
The Pittsylvania County Board of Supervisors will hold a
public hearing at 7:00 p.m. on Monday, December 5, 2011 in
the General District Courtroom of the Edwin R. Shields Court-
houseAddition in Chatham, Virginia to rescind Section 12-1 of
the Pittsylvania County Code, restricting the sale of beer and
wine on Sundays within the confines of Pittsytvania County,
excluding the incorporated Towns and the Callands-Gretna
District.
A full text of the proposed amended changes are available
in the Office of the CountyAdministrator, 21 North Main Street,
Chatham, Virginia, Monday through Friday between the hours
of 8:00 a. m. and 5:00 p. m. as well as on the County's website
at vdww.pittgov.org.
P49
PROPOSED
CHAPTER I2
OFFENSES
SEC. 12-1. BEER AND WINE. RESTRICTING THE SALE OF.
Repealed (12-5-11)
(B.S.M. 4-6-42)(1-17-58)(B.SM. 1-19-10)
SEC. 12-2. CARRYING CONCEALED WEAPONS.
If any person carry about his person, hid from common observation, any pistol, dirk, bowie knife,
switchblade knife, razor, slug shot. metal knuckles, or any weapon of like kind, he shall upon
conviction thereof be fined not less than twenty (20) dollars nor more than five hundred
($500.00) dollars, and, in the discretion of the jury or the court trying the case with a jury, may, in
addition thereto, be committed to jail for not more than twelve (12) months, and such pistol, dirk,
bowie knife, switchblade knife, razor slug shot, metal knuckles, or weapon of like kind, shall by
order of the court be forfeited to the Commonwealth and may be seized by an officer as forfeited,
and such as may be needed for police officers and conservators of the peace shall be devoted to
that purpose, and the remainder shall be destroyed by the officer having them in charge.
(B.S.M. 8-5-64)
5EC. 12-3. COLLISION WITH OR DAMAGE TO CHANNEL MARKERS ON SMITH
MOUNTAIN LAKE.
No person shall take possession of, or build upon, alter, deface, destroy, move, injure, obstruct by
fastening vessels thereto or otherwise, or in any manner whatever impair the usefulness of any
channel marker on Smith Mountain Lake established and maintained by the Counties of Bedford,
Campbell, Franklin, and Pittsylvania.
Every person and every corporation that shall violate, or that shall knowingly aid, abet, authorize,
or instigate a violation of the provisions of this section shall by guilty of a misdemeanor. and on
conviction thereof shall be punished by a fine not exceeding three hundred ($300.00) dollars or
by imprisonment (incase of a natural person) for not more than thirty (30) days, or both.
The penalty provisions of this Section may he waived as to any person or corporation who shall
within five (5) days report any such damage to the nearest Sheriff of Bedford, Campbell,
P50
EXISTING
CHAPTER 12
OFFENSES
SEC. 12-1. BEER AND WINE, RESTRICTING THE SALE OF.
The sale of beer and wine is hereby prohibited within the confines of Pittsylvania County,
Virginia, exclusive of any incorporated town, and the Callands-Gretna District, between the
hours of twelve (12) o'clock (midnight) Saturday and twelve (12) o'clock (midnight) Sunday.
Any person who violates or permits the violation of this Ordinance, upon conviction thereof shall
be punished by a fine of not more than three hundred ($300.00) dollazs or imprisonment in jail
for a period of not to exceed thirty (30) days, or by both such fine and imprisonment.
(B.S.M. 4-6-42)(1-17-58)(B.S.M. 1-19-10)
SEC. 12-2. CARRYING CONCEALED WEAPONS.
If any person carry about his person, hid from common observation, any pistol, dirk, bowie
knife, switchblade knife, razor, slug shot, metal knuckles, or any weapon of like kind, he shall
upon conviction thereof be fined not less than twenty (20) dollars nor more than five hundred
($500.00) dollars, and, in the discretion of the jury or the court trying the case with a jury, may,
in addition thereto, be committed to jail for not more than twelve (12) months, and such pistol,
dirk, bowie knife, switchblade knife, razor slug shot, metal knuckles, or weapon of like kind,
shall by order of the court be forfeited to the Commonwealth and may be seized by an officer as
forfeited, and such as may be needed for police officers and conservators of the peace shall be
devoted to that purpose, and the remainder shall be destroyed by the officer having them in
charge.
(B.S.M. 8-5-64)
SEC. 12-3. COLLISION WITH OR DAMAGE TO CHANNEL MARKERS ON SMITH
MOUNTAIN LAKE.
No person shall take possession of, or build upon, alter, deface, destroy, move, injure, obstruct
by fastening vessels thereto or otherwise, or in any manner whatever impair the usefulness of any
channel marker on Smith Mountain Lake established and maintained by the Counties of Bedford,
Campbell, Franklin, and Pittsylvania.
Every person and every corporation that shall violate, or that shall knowingly aid, abet,
authorize, or instigate a violation of the provisions of this section shall by guilty of a
P51
UNFINISHED
BUSINESS
P52
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENllA DATE:
AGENDA TITLE: 12-OS-11
Expenditure Refunds-~Ylotion was made by hfr. ACTION:
Harville, seconded by Mr. /ngram, and has now met Yes
the 10-day layover requirenrenl
SUBJECT/PROPOSAL/REOUEST:
Budget Amendment for expenditure refunds
STAFF CONTACT(S):
Sleeper, VanDerHyde
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
REVIEWED BY:
BACKGROUND:
ITEM NUMBER:
8
INFORMATION:
INFORMATION:
DISCUSSION:
Attached is a list of expenditure refunds for the month of October, 2011 for review. As discussed earlier with
the Board, the simple routine of putting every refund back in the budget is extremely time consuming and
leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the
budget so the budget would increase with every expenditure refund.
RECOMMENDATION:
Staff recommends the reappropriation of funds as follows: $73.80 to Sheriff-Travel (100-4-031200-5500),
$898.02 to Sheriff-Parts (100-4-031200-6030), $1,307.00 to Sheriff-Labor (100-4-031200-6031), $392.75 to
Extradition (100-4-033100-5550), $15.00 to Animal Control-Oftice Supplies (100-4-035100-6001), $260.00
to Library-Postage (100-4-073100-5210), $12,792.51 to WIA-Rent (251-4-353160-5420), $304.00 to WIA-
Other Operating Supplies (251-4-353900-3600). MOTION WAS MADE BY MR. HARVILLE,
SECONDED BY MR. [NGRAM, AND HAS NOW MET THE 10-DAY LAYOVER REQUIREMENT.
P53
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
11-07-11
ITEM NUMBER:
14
Expenditure Refunds-Requires a motion and a 10-day ACTION:
layover Yes
SUBJECT/PROPOSAL/REOUEST:
CONSENT AGENDA:
ACTION:
. Budget Amendment for expenditure refunds
STAFF CONTACT(S):
ATTACHMENTS: /
Yes
REVIEWED BY:
INFORMATION:
INFORMATION:
BACKGROUND:
DISCUSSION:
Attached is a list of expenditure refunds for the month of October, 201 l for review. As discussed eazlier with
the Boazd, the simple routine of putting every refund back in the budget is extremely time consuming and
leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the
budget so the budget would increase with every expenditure refund.
RECOMMENDATION:
Staff recommends the reappropriation of funds as follows: $73.80 to Sheriff-Ttavel (100-4-031200-5500),
$898.02 to Sheriff-Parts (100-4-031200-6030}, $1,307.00 to Sheriff-Labor (100-4-031200-6031), $392.75 to
Extradition (100-4-033100-5550), $15.00 to Animal Control-Office Supplies (100-4-035100-6001), $260.00
to Library-Postage (100-4-073100-5210), $12,792.51 to WIA-Rent (251-4-353160-5420), $304.00 to WIA-
Other Operating Supplies (251-4-353900-3600). THIS ITEM REQUIRES A MOTION AND A 10-DAY
LAYOVER.
•P54
PITTSYLVANIA C®UNTY
VIRGINIA
+
~ ~ Phoae 1434) 432-7740
Fiaaaoe Department Fax 14341432-7746
P.O. Box 426 * Gretna/Hart 1434) 656-6211
Chatham, Virginia 24631 r* p
~, * + + * * Bachelors HaU/WhitmeD (434) 797-9550
„ ~rer
MEMO TO: William D. Sleeper, County Administrator
FROM: Kim Van Der Hyde, Finance Duector~
SUBJECT: October Expenditure Refunds
DATE: November 4, 2011
The list below shows all expenditure refunds that were sent to the Finance Department
during the month of October. Please review these expenditure refunds and advise me on
the refunds that need to be appropriated by the Board of Supervisors.
100-4-031200-5500 Sheriff-Travel 73.80
Travel Reimbursement-Radford University
100-4-031200-6030 Sheriff-Parts 898.02
Insurance Reimbursement/Restitution
100-4-031200-6031 SherilC Labor 1,307.00
Insurance Reimbursement
100.4-033100-5550 Jail-E=tradition 392.75
100-4-035100-6001 Animal Control-Oflice Supplies 15.00
Reimbursement for Information
100.4-073100-5210 Library-Postage 260.00
Reimbursement
251-4-353160-5420 WIA-Rent 12,792.51
Reimbursement
(251-3-000000- 150201)
251-4-353900-3600 WIA-Other Operating Supplies 304.00
Overpayment
(251-3-000000-180301)
P55
NEW BUSINESS
P56
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE: ITEM NUMBER:
Recommendations from Legislative Committee
S UBJE CT/PROPOSAL/REOUEST:
12-OS-2011
ACTION:
Yes
INFORMATION: ~'
Recommendations from Committee
STAFF CONTACT(Sl:
CONSENT AGENDA:
ACTION:
INFORMATION:
William D. Sleeper
ATTACHMENTS:
No
REVIEWED BY:
BACKGROUND:
The Legislative Committee of the Pittsylvania County Board of Supervisors will meet at S:OOpm on Monday,
December 5, 2011 to discuss several items concerning legislative packets and securities policies for the courtroom.
DISCUSSION:
Following the Legislative Committee, recommendations may be forwarded to the Pittsylvania County Board of
Supervisors.
RECOMMENDATION:
Upon recommendations from the Legislative Committee, the Board of Supervisors will respond concerning those
recommendations,
P57
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
12/5/11
ITEM NUMBER:
10
CONTRACT AWARD -COURTHOUSE REPAIRS
SUBJECT/PROPOSAL/REQUEST:
ACTION:
Yes
INFORMATION:
BID AWARD
STAFF CONTACT(S):
Mr. Sleeper, Mr. Hawker, Ms. Meeks
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
REVIEWED BY:
INFORMATION:
BACKGROUND:
An invitation to bid on repair of the masonry wall crack at the Pittsylvania County
Courthouse, was mailed to six (6) vendors on November 4, 2011. The invitation to bid was
also advertised and posted on our website and public notice board.
Bids were received and publicly opened on Tuesday, November 29, 2011, at 3:00 p.m. We
received two (2) responses. The apparent low bidder is Quality Construction Inc., with a
lump sum bid of $6,900.
Funds are not budgeted to make this repair.
RECOMMENDATION:
Staff recommends that the Board award the bid to Quality Construction, at a cost of $6,900
and appropriate funds from unappropriated surplus to the Courthouse Maintenance Fund.
An additional appropriation of $3,500 is needed to cover the cost of the architectural fee and
the emergency repairs made to date. A total appropriation of $10,400 is needed. This
appropriation requires a motion and a ten day layover.
P58
REPAIR OF MASONRY WALL CRACKS - PITTSYLVANIA COUNTY COURTHOUSE
BID TALLY SHEET
Quality Construction Co.
Danville, VA $6,900.00
Blair Construction Co.
Gretna, VA $7,930.00
Completion Date: 1/19/12
Completion Date: 1/13/12
P59
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE: ITEM NUMBER:
Open Space Agreement -Banister Bend Farm LLC
SUBJECT/PROPOSAL/REQUEST:
12-OS-2011 ll
i
ACTION: INFORMATION:
Ycs
Open Space Agreement
STAFF CONTACT(S):
William D. Sleeper
CONSENT AGENllA:
ACTION: INFORMATION:
ATTACHMENTS:
Yes
REVIEWED BY:
BACKGROUND:
The Pittsylvania County Board of Supervisors placed a requirement in the Land Use Ordinance of Pittsylvania
County that established an Open Space Agreement with landowners requesting to place open space in the Land Use
Program in Pittsylvania County.
DISCUSSION:
Attached hereto, you will find a letter from the Commissioner of Revenue to the Board of Supervisors with a
proposed Open Space Agreement for Banister Bend Farm LLC. This basic property meets the general guidelines
established by the Board of Supervisors for an open space conservation area in Pittsylvania County.
RECOMMENDATION:
Staff recommends the Board of Supervisors approve the agreement with Banister Bend Farm LLC and authorize the
County Administrator to sign on the behalf of the Board of Supervisors for an Open Space Agreement with Banister
Bend Farm LLC in the Banister District of Pittsylvania County, Virginia.
P60
OFFICE OF
COMMISSIONER OF THE REVENUE
Samuel W. "Sam" Swanson, Jr.
Commissioner
November 21, 2011
Mr. William D. Sleeper
Pittsylvania County Administrator
PO Box 426
Chatham, VA 24531
PITTSYLVANL4COlJN7Y
P. O. BOX 272 (434) 432-7940
CHATHAM, VBtGIIVIA24531 (434)656-6211
FAX (434)432-7957
Sam. Swanson @ pittgov.org
RE: Open Space Land Use Application
Dear Mr. Sleeper:
Upon conclusion of the new sign-up period of landuse, we have had 1 parcel submitted for
inclusion in the program under the designation of open space. We are enclosing a copy of the
application along with a copy of the property card. Also, we are submitting the signed original
Open-Space Use Agreement for consideration by the Board.
Please review and as soon as possible, render the decision of the Board as to whether the
parcel qualifies for landuse taxation. We have kept a copy of the agreement; however request
the original Open-Space Use Agreement be returned to our office once a decision has been
made.
Thank you for your prompt attention.
Regards,
t (/
Samuel W. Swanson, Jr.
Commissioner of the Revenue
KEG/keg
Enclosures
P61
Open-Space Use Application Addendum
Property owner(s):
~n.~ ~ ~ k~ ^ ~~ ~A Frwc m LLC
Parcel ID Number:
Open Space Use: (check one or more)
1.Park or Recreational purposes
2.Conservation of land
3.Conservation of other natural resource
~4.other use which serves the public interest by the preservation of open space land
Final acceptance in Land use program is subject to Board of Supervisors approval of Open Space
Agreement. Upon approval, fee will be due and payable to Treasurer of Pittsylvania County.
Recordation fees shall be paid by the applicant upon approval.
P62
Date: /Q --/~ / /
OPEN-SPACE USE AGREEMENT
THIS agreement, made this ._~~ of OC~T` l7E' ~ between
hereinafer called the owner, and the County of Pittsylvania, a political subdivision of the
Commonwealth of Virginia, hereinafter called the County, recites and provides as
follows:
RECITALS
The owner is the owner of certain real estate, described below, hereinafter called the
property; and
2. The County is the local governing body having real estate tax jurisdiction over the
property; and
3. The County has determined:
A. That it is in the public interest that the property should be provided or
preserved for one or more of the following Open-S ace uses: indicate one or
more) Park or recreational purposes; onservation of land; Conservation of o~
natura resource; other use which serves s y e preservation of open-
space a ovided in the Land-Use Plan; and
B. That the property meets the applicable criteria for real estate devoted to open space
use as prescribed in Article 4 (§ 58.1-3230 et seq.) of Chapter 32 of Title 58.1 of the
Code of Virginia, and the standards for classifying such real estate prescribed by the
director of the Virginia Department of Conservation and Historic Resources; and
C. That the provisions of this agreement meet the requirements and standards
prescribed under § 58.1-3233 of the Code of Virginia for commitments by
landowners not to change open-Space use to anon-qualifying use; and -
4. The owner is willing to make a written commitment to preserve and protect the
open space uses of the property during the term of this agreement in order for the
property to be taxed on the basis of a use assessment and the owner has submitted an
application for such taxation to the Commissioner of the Revenue of the County
pursuant to § 58.1-3234 of the Code of Virginia and County Code 6-12.1-9 of the
Pittsylvania County Code to provide for the special assessment of agricultural,
horticultural, forest and open space; and
5. The County is willing to extend the tax for the property on the basis of a use
assessment commencing with the next succeeding tax year and continuing for the
term of this agreement, in consideration of the owner's commitment to preserve and
protect the open-space uses of the property, and on the condition that the owner's
P63
application is satisfactory and that all other requirements of Article 4, Chapter 32,
Title 58.1 of the Code of Virginia and County Code 6-12 of the Pittsylvania County Code
to provide for the special assessment of agricultural, horticultural, forest and open space
are complied with.
NOW, Therefore, in consideration of the recital and the mutual benefits, covenants
and terms herein contained the parties hereby covenant and agree as follows:
This agreement shall apply to all of the following described real estate:
~~~1 N ~4`~~s - ~9 - URDU
2. The owner agrees that during the term of this agreement:
A) There shall be no change in the use or uses of the property that exists as of
the date of this agreement to any use that would not qualify as an open space
use.
B) There shall be no display of billboards, signs or other advertisements on
the property, except to (i) state solely the name of the owner and the
address of the property; (ii) advertise the sale or lease of the property; (iii)
advertise the sale of goods or services produced pursuant to the permitted
use of the property; or (iv) provide warnings. No sign shall exceed four
feet by four feet.
C) There shall be no construction, placement or maintenance of any structure
on the property unless such structure is either:
i) On the property as of the date of this agreement; or
ii) Related to and compatible with the open-space uses of the property
which this agreement is intended to protect or provide for.
D) There shall be no accumulations of trash, garbage, ashes, waste, junk,
abandoned property or other unsightly or offensive material on this
property.
B) There shall be no filling, excavating, mining, drilling, removal of topsoil,
sand, gravel, rock, minerals or other materials which alters the topography
of the property, except as required in the construction of permissible
buildings, structures and features under this agreement.
P64
F) There shall be no construction or placement of fences, screens, hedges,
walls or other similaz barriers which materially obstruct the public's view
of scenic areas of the property.
G) There shall be no cutting of trees other than selective cutting and salvage of
dead or dying trees anywhere on the property. However, the property owner
may remove vegetation which constitutes a safety, a health or an ecological
hazard.
H) There shall be no alteration or manipulation of natural water courses,
shores, marshes, swamps, wetlands or other water bodies, nor any
activities or uses which adversely affect water quality, level or flow.
I) On areas of the property that are being provided or preserved for
conservation of land, floodways or other natural resources, or that aze to
be lefr in a relatively natural or undeveloped state, there shall be no
operation of dune buggies, all-terrain vehicles, motorcycles, motorbikes,
snowmobiles or other motor vehicles, except to the extent necessary to
inspect, protect or preserve the area. Properties which are to be provided
or preserved for natural areas are to be left in undeveloped state.
J) There shall be no industrial or commercial activities conducted on the
property; or activities that are conducted in a residence or an
associated outbuilding such as a garage, smokehouse, small shop or
similaz structure which is permitted on the property.
K) There shall be no separation or split-off of lots, pieces or parcels from the
property. The property may be sold or transferred during the term of this
agreement only as the same entire parcel that is the subject of this
agreement; provided, however, that the owner may grant to a public body
or bodies open-space conservation or historic preservation easements
which apply to all or part of the property.
This agreement shall be effective upon acceptance by the County and with all proper
recordation fees paid by the applicant; provided, however, that the real estate tax for the
property shall not be extended on the basis of its use value until the next succeeding tax
year following timely application of the owner for use assessment and taxation in
accordance with the Pittsylvania County Code. Thereafter, this agreement shall remain
in effect for a term of six consecutive years.
4. Nothing contained herein shall be construed as giving to the public a right to enter
upon or to use the property or any portion thereof, except as the owner may
otherwise allow, consistent with the provisions of this agreement.
P65
5. The Commissioner of the Revenue, or his designee, shall have the right at all
reasonable times to enter the property to determine whether the owner is
complying with the provisions of the agreement.
6. Nothing in this agreement shall be construed to create in the public or any
member thereof a right to maintain a suit for any damages against the owner for
any violation ofthis agreement.
Nothing in the agreement shall be construed to permit the owner to conduct any
activity or to build or maintain any improvement which is otherwise prohibited by
] aw.
8. If any provision ofthis agreement is determined to be invalid by a court of
competent jurisdiction, the remainder of the agreement shall not be affected
hereby.
9. The provisions ofthis agreement shall run with the land and be binding upon the
parties, their successors, assigns, personal representatives, and heirs.
10. Words of one gender used herein shall include the other gender, and words in the
singular shall include words in the plural, whenever the sense requires.
11. This agreement may be terminated by either party.
12. Upon termination ofthis agreement, the property shall thereafter be assessed and
taxed at its fair market value, regardless of its actual use, unless the County
determines otherwise in accordance with applicable law.
13. NOTICE: At such time that the Open-Space Use or uses by which the property
qualified for assessment and taxation on the basis of use changes to a nonq_ualifyinc
use or uses, or when the zoninc for the property chances to a more intensive use at the
request of the owner, the property, or such portion of the property which no loncer
qualifies, shall be subiect to roll-back taxes in accordance with &58.1-3237 of the Code
of Vireinia. The owner shall be subject to all of the obligations and liabilities of said
code section.
14. This agreement is subject to an annual revalidation, of which the Commissioner of
Revenue for Pittsylvania Cowrty will provide the proper documentation on which to
attest their review and acceptance of all properties listed thereon.
P66
15. This agreement shall begin on ~ta(xcxn.c,~ ~ , Ala ,and expire
on ~2cP MhPC ~1 , ~1"L•
~rrb,~ /
Owner(s)
(Seal)
Sworn to and subscribed before me on this Z ~ `~ day
of (~(~p~~- in the year 2011
- r',:°-~``Qnd Abb.! "•
t ;~Nit7b~':~?
3Sg =}_ ~ do ~;
" '-, ~° `~
Notary ; ` ~,` ~~:'t .r ot~.. 5a .
My commissioner expires on ~'v - ~ I -ZO ~ 3 °•,, ~ S ~N~ ~c•:
''~'~nmuuR"`
BY
County Administrator
Official Designee of the Pittsylvania County Board of Supervisors
Pittsylvania County, Virginia
Comments
P67
~~
JANUARY 22, 2004
Banister Bend I~itigati®n Bank
///O
®\\~
KOONTZ-BRYANT, P.C. ~o'oUdde w;9 ;078,9
A Fuli Service Civil Consulting Firm USGS: Mount Airy
BANKING INSTRUMENT Final Document dated November 19, 2003
Revision: January 22, 2004
Banister Bend Mitigation Bank
Pittsylvania County, VA
P68
BANISTER BEND MITIGATION BANK
PITTSYLVANIA COUNTY
THE.BANKING INSTRUMENT FOR A
COMPENSATORY WETLAND MITIGATION BANK
JANUARY 2004
Prepared For:
NORFOLK DISTRICT MITIGATION BANK REVIEW TEAM
U.S. ARMY CORPS OF ENGINEERS
U.S. ENVIRONMENTAL PROTECTION AGENCY
U.S. FISH AND WILDLIFE SERVICE
VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY
VIl2GINIA DEPARTMENT OF GAME AND INLAND FISHERIES
BANISTER BEND FARMS
Prepared By:
KOONTZ-BRYANT, P.C
1703 N. Parham Road, Suite 202
RICHMOND, VIRGINIA 23229
P69
BANKING INSTRUMENT FOR A
COMPENSATORY WETLAND MITIGATION BANK
BANISTER BEND MITIGATION BANK
PITTSYLVANIA COUNTY
This Banking Instrument regarding the establishment, use, operation, and maintenance of
[he Banister Bend Mitigation Bank (hereinafter, the Bank) is made and entered into by
and among the Banister Bend Farms hereinafter, [he Sponsor, [he U.S. Army Corps of
Engineers (COE), the U.S. Environmental Protection Agency (EPA), the U.S. Fish and
Wildlife Service (FWS), the Natural Resource Conservation Service (NRCS), the
Virginia Department of Environmental Quality (DEQ) and the Virginia Department of
Game and inland Fisheries (DGIF) with reference to the following:
I. PREAMBLE
A. Purpose: The purpose of this Banking Instrument is to establish guidelines and
responsibilities for the establishment, use, operation, and maintenance of the Bank. The
Bank will be used for compensatory mitigation for unavoidable impacts to waters of the
United Stales including wetlands which result from activities authorized under Section
404 of the Clean Water and the Virginia Water Protection Permit.
B. Location and Ownership of the Property: Whereas, Banister Bend Farms owns
630 acres of land at 2128 Johnson Mill Road, Gretna, VA 24557 (location address only),
Pittsylvania County, Exhibit A Figures 1 and 2, and [he Sponsor has developed a
mitigation plan to establish and/or maintain 226 acres of wetlands and other wildlife
habitat including 95 acres of constructed wetlands, 71 acres of Riparian Habitat including
50 acres of upland and 2l acres of existing wetlands, 60 acres of upland buffer containing 3
4 ponds and erosion control on streams to protect [he mitigation site.
C. Project Description: Whereas, under this Banking Instrument, the Sponsor will
establish and/or maintain 226 acres of wetlands and other aquatic habitat..with an upland
buffer in accordance with the provisions of [his Banking Instrument and [he Bank
Development Plan (Exhibit B), and shall then maintain the Bank in such condition for 10
(ten) years in accordance with the closure procedures or until all credits are sold,
whichever is later. The Bank area shall consist of a total of 226 acres including the
constmc[ion of 95 acres of forested wetlands (Eastern Bottomland Hardwoods ranging
from PFOIA [o PFOlE); 71 acres of riparian buffer with 21 acres of existing forested
wetlands (PFOIA) and 50 acres of uplands; 60 acres of upland buffer including 4 ponds
and lastly erosion control protection for [he drainage system to prevent sedimentation of
[he constructed wetlands and the Banister River.
The Sponsor's goal and objectives are construction, restoration and preservation of 226
acres of wildlife habitat with a mix of open water, streams, riparian areas, wetlands and
adjacent uplands which will complement and enhance [he primary values of the Banister
River and the farms's existing 90 acre Wildlife Management Area developed in
cooperation with [he Virginia Department of Game and Inland Fisheries and Ducks
Unlimited. This type of compensatory mitigation was encouraged by the COE
Regulatory Guidance Letter No. 02-2 dated December 24, 2002.
P70
APPLICATION FOR TAXATION
ON THE BASIS OF A LAND USE ASSESSMENT
A single application prepared in triplicate shall be filed for each line on the land book. More than one classification may be included on
the one application. APPLICATION WILL NOT BE ACCEPTED IF THERE ARE DELINQUENT TAXES ON THIS PARCEL.
Pittsylvania County
County, City or Town
District, Ward or Borough: 07
Owner(s) Name appearing on land Book:
BANISTER BEND FARM L L C
Mailing Address: P O BOX 1069
CHATHAM, VA 24531
Telephone: (434)432-0211
.. • - ~.
AgncultureiUses,. ,..,, ~`e ,~..:,.~"¢~~:vr`e".:+a`'~.t«-,. .',~~«<'S' _~t .. • ~ " _,.:, • Ivo. of noes
Is this real estate devoted to the bona fide production for sale of plants andvanimals useful to man or devoted to and meeting the requirements and
qualification for payments with an agency of the federal govemment? Yes No X If in program with Federal Agency
enter the contract beginning date and expiration date Attach copy of contract.
]. What field crops are being produced to qualify this parcel of real estate under the agricultural standards?
Hay Corn Soybean Alfalfa Other
ax wm~a+,. +n .. s ,i :..:~ _~ ~: Y...-.. ~: [' ai°T1~~'. NO. Of Acres
~ Pasture~Us'e~S~.;<..+'?3'x>< .; x ->~... . ,,v: sa .t:..: ... -
1 How many of the following animals were on the real estate the previous year? How many months?
Cows Horses Shee Swlne Chickens Turkey Other
[~Iiortieul[itre~~~~~zifia- - ~'~~''~r_~~= `~`~''~'Zas:r No. of Acres
Is this real estate devoted to the bona fide production for sale of fruits of aII kinds, vegetables; nursery and floral products or real estate devoted
to and meeting the requirements and qualifications for payments or other compensation pursuant to a soil conservation program under an
agreement with an agency of the federal govemment? Yes No X If in program with Federal Agency enter the
rnniract heninnino date and exoira[ion date Attach copy of contract
~ureaaju3c~y,"det°gn}x"'a~:aewsu~w.uawre:~s«,svn.as.,.-ue,au:r - .. _- - _. _.. -.._
Is this real estate devoted to forest use, including the standing timber and trees thereon, devoted to the growth in such quantity and so spaced and
maintained as to constitute a forest areas Yes No X Attach a copy any forest management plan.
eoS aceil_s'e Y~„i'As.- , ~~+~}Y~°tt.3~,a*c..~._~'.rt~ ~~='^-~` r~''~`'fi Na.ofAcres 316.00
Is this real estate so used as to be provided or preserved for park use or recreational purposes, conservation of land or other natural resources,
floodways, historic or scenic purposes, or assisting in the shaping of the character, direction, and timing of community development or for the
public interest and consistent with [he local land-use plan? Yes _ No X~ Attach documentation.
AFFIDAVIT
I/we the undersigned certify that all land for which use taxation is requested meets all requirements of the uniform standards prescribed by the Commissioner of
Agriculture and Consumer Services, the Director of the Department of Conservation and Recreation, and the State Forester. I/we declare under penalties of law that this
application and any attachments hereto have been examined by me and to the best of my knowledge are true and wrtect. I/we do hereby grant permission to the Soil
.Conservation Service to provide information on Land Capability Cla~estetheprpper authorities for the purpose of adminis nn he land use ordinance.
Signature of owner or corporation officer. `(\ ~ ,..~ ~_ Title: ~ w
Corporation Name: ~A~2`~~/-'?d ;~.v~ ~n ,t__~
Note: Failure [o obtain signatures of all parties owning an interest in this real estate constitutes a material misstatement of fact.
Signatures of all other parties owning an interest in this real estate.
§ 58.1-3238. Failure to report change in use; misstatements in applications. Any person faamg io report properly any cnang<in use ofpropeny mr whim an.ppnesion ror use acme uzsmn n.a
bun tiled shall be liable for all wch sizes, in wch amounts and es wch limes u if he had wmplied herewi~h and asussmems had ban properly made, and he shall be liable for wch peellia end intuanhereon u may be
prow;dM by ordirmnu. Any person making a materiel misuatement of face in any wch apPliwlion mall be liable for all wch raze, in such amounts arM a such times u ifwch property had been esussed on the basis of fair
marktt value es W-Ited ao satin r•ai etve in rite saxingjurisdimior,, togahtt wh1Y, imuert end pemLies ahereon, lr wch maarial mismasemem was made wish she Iment to defraud the Ioelity, he aha0 h Portlier uussW wish
en additional penahy of I W pnnem ofwch unpsid saxe.
P71
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PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE: ITEM NUMBER:
I Resolution of Support - Olde Dominion Agricultural 12-OS-2011 12
Foundation
ACTION: INFORMATION:
i SUBJECT/PROPOSAL/REQUEST: Yes
Resolution ofSupport -Submittal of Grant Application CONSENT AGENDA:
ACTION: INFORMATION:
STAFF CONTACT(S):
William D. Sleeper; Freddie Wydner ATTACHMENTS:
Yes
REVIEWED BY:
BACKGROUND:
The Olde Dominion Agricultural Foundation has applied for various grants to assist in the Olde Dominion
Agricultural Complex project construction.
Attached hereto is resolution of support, Resolution 2011-12-01, for support from the Board of Supervisors to the
Danville Regiona! Foundation (ODAF), supporting the Olde Dominion Agricultural Foundation's application
submittal for a grant in the amount of $900,000.00 that if awarded would go towards the continued build-out of the
arena segment of the Olde Dominion Agricultural Complex. 'I his resolution does not obligate the Board of
Supervisors for financial assistance.
RECOMMENDATION:
Staff recommends the Board of Supervisors approve Resolution 2011-12-01, supporting the ODAF's grant
application submittal to the Danville Regional Foundation.
P74
RESOLUTION SUPPORTING SUBMISSION OF A GRANT PROPOSAL TO
THE DANVILLE REGIONAL FOUNDATION FOR OLDE DOMINION
AGRICULTURAL FOUNDATION
2011-12-O1
WHEREAS, Pittsylvania County fully realizes the positive impacts of our
farming community and the economic growth it creates, and
WHEREAS, the Danville Regional Foundation has developed a mission to serve
as a catalyst for innovation and as an agent for transformation to develop and sustain a
healthy and thriving region, and
WHEREAS, grant support from the Danville Regional Foundation will assist the
01de Dominion Agriculture Foundation to transform the economy of Pittsylvania County,
then
BE IT HEREBY RESOLVED, that the Boazd of Supervisors of Pittsylvania
County supports the submission of this grant by the Olde Dominion Agricultural
Foundation for the continued build-out of the arena segment of the Olde Dominion
Agricultural Complex.
Criven under my hand this 5`h day of December 2011.
William D. Sleeper, Clerk
Pittsylvania County Board of Supervisors
P75
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA DATE: ITEM NUMBER:
AGENDA TITLE: 12-OS-11 13
Expenditure Refunds-Requires a Motion and a !0-
Day Layover
ACTION:
Yes
INFORMATION:
SUBJECT/PROPOSAL/REOU EST:
Budget Amendment for expenditure refunds
STAFF CONTACT(S):
CONSENT AGENllA:
ACTION:
ATTACHMENTS:
Yes
REVIEWED BY:
BACKGROUND:
INFORMATION:
DISCUSSION:
Attached is a list of expenditure refunds for the month of November, 2011 for review. As discussed earlier
with the Board, the simple routine of putting every refund back in the budget is extremely time consuming
and leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the
budget so the budget would increase with every expenditure refund.
RECOMMENDATION:
Staff recommends the reappropriation of funds as follows: $95.72 to Board of Supervisors-Telephone (] 00-
4-01 ]010-5230), $60.00 to Sheriff-Parts (100-4-031200-6030), $245.00 to Sheriff-Police Supplies (100-4-
031200-6010), $1,516.39 to Extradition (1 00-4-033 1 00-5 550), $5,750.00 to Jail-Police Supplies (100-4-
033100-6010), $1,186.20 to Ag Development-Travel (100-4-082500-5500), $17,920.14 to WIA-Rent (25]-4-
353160-5420). REQUIRES A MOTION AND A 10-DAY LAYOVER.
P76
PITTSYLVANIA COUNTY
Finance Department
P.O. Box 426
Chatham, Virginia 24531
MEMO T0: William D. Sleeper, County Administrator
FROM: Kim Van Der Hyde.,
Finance Director
SUBJECT: November Expenditure Refunds
DATE: December 1, 2011
Phone (4341 432-7740
Fax (4341432-7746
Gretaa/Hurt (434)656-6211
Bachelors Hall/Whitmell (434) 797-9550
The list below shows all expenditure refunds that were sent to the Finance
Department during the month of November. Please review these
expenditure refunds and advise me on the refunds that need to be
appropriated by the Board of Supervisors.
100-4-011010-5230 Bd ofSupervisors-Telephone 95.72
Reimbursement of Telephone Charges
100-4-031200-6030 Sheriff-Parts
Restitution/Insurance
100-4-031200-6010 Sheriff-Police Supplies
Refund due to Termination
of Storage Facility
100-4-033100-5550 Jail-Extradition
100-4-033100-6010 Jail-Police Supplies
Insurance Claim
100-4-082500-5500
Ag Development-Travel
Reimbursement of Airline
Tickets
251-4-353160-5420
VIRGINIA
WIA-Rent
Rent Reimbursement
(251-3-000000-180301)
TOTAL EXPENDITURE REFUNDS - NOVEMBER
60.00
245.00
3,516.39
5,750.00
1,186.20
17,920.14
$26,773.45
P77
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA DATE:
AGENDA TITLE: 12-OS-11
Comprehensive Services Act (CSA)-Reimbursement ACTION:
to Schools Appropriation-Reyuires a Motion and a Yes
10-Day Layover
CONSENT AGENDA:
SUBJECT/PROPOSAL/REOUEST: ACTION:
Appropriation of CSA Expenditures to the School
Fund (Fund 205) ATTACHMENTS:
No
REVIEWEll BY:
STAFF CONTACT(S):
ITEM UMBER:
14
INFORMATION:
INFORMATION:
BACKGROUND:
At the 8-17-10 adjourned meeting of the Board of Supervisors, the Board unanimously voted to cease paying
for private day placements for the Comprehensive Services Act until the CSA audit was complete. Upon
completion of this audit, the Board also decided that it was in the best interest of the County to allow the
Schools to continue to upfront CSA expenditures and be reimbursed by the County. The Schools did not
budget for this expenditure in their FY 2012 budget.
DISCUSSION:
Currently an appropriation exists in the General Fund to reimburse the Schools for their CSA costs; however,
the expenditure on the Schools side has no[ yet been appropriated. A total of $1,409,249.89 of elgible CSA
expenditures has been incurred by the School Board. Of this amount, $331,878.38 represents local funds and
$1,077,371.51 represents state funds. 't'hese funds need to be appropriated on the Schools side to offset their
CSA expenditure. To date, a total of $761,012.39 has been returned to the Schools and the remainder of the
amount above should be returned by December 31, 2011. CSA reimbursements to the Schools are not paid
until State funds are received by the County. An additional appropriation will be needed for the second half
of FY 2012. This request will be presented to the Board in January 2012.
RECOMMENDATION:
Staff recommends that the Board of Supervisors consider an appropriation of $1,409,249.89 to the School
(Fund 205) to cover CSA expenditures. REQUIRES A MOTION AND A 10-DAY LAYOVER.
a~a
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Workforce Investment Act (WIA) -"tobacco
Indemnification and Revitalization Commission
("TICRC) Grant
SUBJECT/PROPOSAL/REQUEST:
Appropriation of "TICRC grant funds to the W IA Pund
STAFF CONTACT(S):
Sleeper. VanDerHvde
AGENllA DATE: ITEM UMBER:
12-OS-11 15
ACTION: INFORMATION: ~~
Yes
CONSENT AGENDA:
ACTION: INFORMATION:
ATTACHMENTS:
No
REVIEWED BY: ~~
L
BACKGROUND:
The Board of Supervisors approved an appropriation of $103,000 for a Robotics grant through the Tobacco
Indemnification and Revitalization Commission for the Work Farce Investment Office at their adjourned
meeting, April 21, 2009.
DISCUSSION:
The remaining balance of this TICRC grant in the amount of $82,352.14 was recently spent. The original
appropriation made in 2009 is still valid but since so much time has lapsed, it is a good idea for the Board to
approve the continuation of this grant.
RECOMMENDATION:
Staff recommends that the Board of Supervisors approve the continuation of the TICRC grant for WIA in the
amount of $82,352.14 in the FY 2012 budget. This amount needs to be added in line item 251-4-353664-
5851.
P79
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
12-OS-I1
ITEM UMBER:
16
Amendment to Recreation Gate Fee Resolution
ACTION:
Yes
INFORMATION:
SUBJECT/PROPOSAL/REQUEST:
Amendment to Recreation Gate Fee Resolution to
increase the petty cash fund
CONSENT AGENDA:
ACTION:
INFORMATION:
STAFF CONTACT(S):
Sleeper. VanDerHvde
ATTACHMENTS:
Ycs
REVIEWEll BY:
BACKGROUND:
The Board of Supervisors adopted a resolution establishing a gate fee per person for the entrance and
attendance to any of the Pittsylvania County Parks and Recreation sponsored or affiliated recreation games,
contests or activities. In this resolution an amount of $300 was set for a petty cash fund. This resolution was
presented and adopted by the Board at their regular meeting, September 6, 2011.
DISCUSSION:
Mark Moore, Recreation Director, has requested an increase of the petty cash fund from $300 to $600. The
reason for his request is that the County sponsored basketball games are held in 4 separate locations and he
feels that each location should have a petty cash amount of $150.00, totaling $600. The $300 was sufficient
during the football season since games were only held at 2 separate locations.
RECOMMENDATION:
Staff recommends that the Board of Supervisors amend the current Gate Fee Resolution to include a petty
cash fund in the amount of $600. The amended resolution is attached for your consideration.
P80
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION
2011-12-OS
VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom
of the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Monday, December 5, 2011, the following resolution
was presented and adopted:
WHEREAS, Pittsylvania County operates a Parks and Recreation Department established to provide recreational activities,
games, and contests within the jurisdiction of Pittsylvania County; and
WHEREAS, the operation of the Pittsylvania County Department of Parks and Recreation is partially funded by recreational
gate fees for the entrance and attendance to any and all the County Parks and Recreation sponsored or affiliated games,
contests, and activities; and
WHEREAS, in accordance with Chapter 36 of the Pittsylvania County Code, a fee assessment must be set by [he Board of
Supervisors via resolution; and
WHEREAS, no person shall be admitted to attend or gain entry to any recreational game or contested by the County
Department of Parks and Recreation for which a fee is charged without first paying the fee; then
WHERAS, at the regular meeting of the Pittsylvania County Board of Supervisors held in the General District Courtroom of
the Edwin R. Shields Courthouse Addition in Chatham, Virginia on Tuesday September 6, 2011, Resolution 2011-09-02 was
presented and adopted establishing by the Pittsylvania County Board of Supervisors a gate fee of TWO DOLLARS ($2.00)
per person for the entrance and attendance to any of the Pittsylvania County Parks and Recreation sponsored or affiliated
recreational games, contests, or activities; moreover, under Resolution 201 I-09-02, the Director of the Pittsylvania County
Parks and Recreation Department shall be responsible for the operation of a petty cash fund in the amount of THREE
HUNDRED DOLLARS ($300.00) to be utilized at various activities throughout [he County during the annual operation of
Parks and Recreation sponsored or affiliated recreational games, contests, and activities. The Duector of Parks and
Recreation shall be responsible for the annual audit, balance, and receipt reporting to the Director of Finance of all gate fees
received in accordance with this resolution.
WHEREAS, Resolution 2011-12-OS maintains [he previously established gate fee of TWO DOLLARS ($2.00) per person
for the entrance and attendance to any of the Pittsylvania County Parks and Recreation sponsored or affiliated recreational
games, contests, or activities; however, said resolution recognizes, due to the increase in potential game sites operating at the
same time from two (2) venues and collection sites to four (4) venues and collection sites for the basketball season; then
BE IT RESOLVED, that the Director of the Pittsylvania County Parks and Recreation Department shall be responsible for
the operation of a petty cash fund in the amount of SIX HUNDRED DOLLARS ($600.00) to be utilized at the various
activities throughout the County during the annual operation of Parks and Recreation sponsored or affiliated basketball
recreational games, contests, and activities. The Director of Parks and Recreation shall be responsible for the annual audit,
balance, and receipt reporting to the Director of Finance of all gate fees received in accordance with this resolution.
BE IT STILL FURTHER RESOLVED, that this resolution shall be a standing resolution until such time as the Board of
Supervisors expressly authorizes a corrected resolution establishing a new or revised gate fee or basketball season petty cash
fund amount.
Given under my hand this 5'" day of December, 201 l
Tim R. Barber, Chairman
Pittsylvania County Boazd of Supervisors
William D. Sleeper, Clerk
Pittsylvania County Boazd of Supervisors
P81
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA llATE: ITEM NUMBER:
j Proposed E911 Radio Control Contract
SUBJECT/PROPOSAL/REOUESTs
New Radio Equipment Contract
STAFF CONTACT(S):
William D. Sleeper
12-OS-2011 17
ACTION: INFORMATION:
Yes
CONSENT AGENDA:
ACTION: INFORMATION:
ATTACHMENTS:
Yes
REVIEWED BY:
BACKGROUND:
"the Computer/Radio/Telecommunications Committee of the Pittsylvania County Board of Supervisors has been
working on updating County's E911 radio system since 2008. Notwithstanding the requirements of narrowbanding
by [he Federal Communications Commission (FCC), the County radio system is in need of replacing and upgrading
in order to meet FCC requirements and to be able to provide service to Pittsylvania County.
Following [he Request For Proposals (RFP), reviews and interviews with selected candidates from providing a
radio system, the Board of Supervisors has chosen [iarris Corporation to provide a radio system for Pittsylvania
County. The County Administrator has negotiated a contract with Harris Corporation in accordance with the
requirements by the Pittsylvania County Board of Supervisors. Legal Counsel has reviewed this contract and is
being submitted to the Board of Supervisors for their approval, pending the Board's agreement to fund the program
through a Lease Purchase Agreement.
RECOMMENDATION:
Staff recommends the Board of Supervisors review the contract submitted by Harris Corporation at a Closed
Meeting on December 14, 2011 at the Work Session and authorize the County Administrator and Legat Counsel to
work with Davenport and Company to send a Request for Proposals out to finance this system. Equipment costs -
$10.8 million for radio equipment; $2.1 million for towers and equipment offsite.
P82
December 2, 2011
°Ua[emh(ng the PownafTtcMe6fiy"
Federal
Engineering'
Jim Davis
Emergency Management Coordinator
P.O. Box 426
Chatham, VA 24531
Dear Jim:
Federal Engineering, Inc.
10600 Arrowhead Drive
Fairfax, VA 22030
703-359-8200
This letter is to advise you that Federal Engineering has reviewed the latest contract,
provided by Harris, for the purchase of the Pittsylvania County public safety radio system.
We find the contract to be compliant with the requirements set forth in the RFP issued by
the County. In addition, we find that the contract contains all of the terms and additions that
were negotiated by the County and Harris.
With kindest regards,
~~~' ~,-u
Richard Martin
Chief Consultant
RM;jm
cc: Terry Forehand
Page 1 of 1
P83
D~~~~®~
& COMPANY LLc
Esr. iS6g • McMeee: NYSE • FINRA • SIPC
December 1, 2011
William D. Sleeper
County Administrator
Pittsylvalria County
21 North Main Street
Chatham, VA 24531
Dear Dan:
We understand that the County Board will be considering the award of a full contract to Harris
Corporation approximating $13.0 million for the County's new radio equipment, towers and
generators (the "Project"). Furthermore, in order to award this contract, the Board must have
comfort that it can provide the necessary funding.
Tn our capacity as Financial Advisor, we are comfortable that based on our Imowledge of the
County and absent any litigation or fmdings from your auditor subsequent to your most recent
audit that we are unaware of, the County has the wherewithal and ability to obtain the necessary
financing for the Project.
We have provided similar Letters to other local governments and their respective legal counsels
throughout the state in the past, which has on numerous occasions provided comfort that
fmancing is available. In the best of circumstances complete funding could be available within
30 to 45 days after obtaining formal written proposals from qualified financing institutions. We
would welcome the opportunity to explain the process at your Boazd Meeting on Monday night.
Should you have any questions please do not hesitate to contact us.
Sincerely
David P. Rose
Senior Vice President
Manager, Public Finance
Roland M. Kooc r.
Senior Vice President
Davenport & Company LLC® Member: New York Stock Excharge • SIPC (SO4) 780-2000 www.invesldavwrport.com
Post Office Box 85678 Richmond VA 23285-5678 901 East Cary Strcct Suite I IDO Richmmrd VA 23219-0037
P84
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENllA TITLE:
AGENDA DATE:
ITEM NUMBER:
Request for Use of County Seal
SUBJECT/PROPOSAL/REQUEST:
County Seal Use
STAFF CONTACT(S):
William D. Sleeper
BACKGROUND:
12-OS-2011
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
REVIEWED BY:
18
INFORMATION:
Pittsylvania County has an ordinance that controls the utilization of the Pittsylvania County seal and requires the
permission of the Pittsylvania County Board of Supervisors.
DISCUSSION:
Attached hereto, you will find a letter from the Smith Mountain Lake Regional Chamber of Commerce requesting
permission from the Pittsylvania County Board of Supervisors to use the County logo on ajoint license plate related
to the Smith Mountain Lake area in accordance with Virginia Code 46.2-749.4.
RECOMMENDATION:
Staff recommends the Board of Supervisors approve the request for utilization of the Pittsylvania County logo on
the Virginia license plate for Smith Mountain Lake.
P85
~:-.~ SMITH
~~~
Reg Chamber of Commerce
16430 Booker T. Washington Highway #2
Moneta, Virginia 24121
November 3, 2011
Pittsylvania County
21 North Main Street
P.O. Box 426
Chatham, VA 24531
Attn: Mr. Dan Sleeper, County Administrator
Subject: Smith Mountain Lake Regional License Plate & Design Approval
Dear Mr. Sleeper,
The Smith Mountain Lake Regional Chamber of Commerce is sponsoring a locality license plate for the
purpose of promoting the lake and the surrounding counties of Bedford, Franklin and Pittsylvania. The
purpose of this plate is to promote the SML region. The plate will feature the words, Smith Mountain Lake,
Virginia along with the slogan, 'Closer Than You Think'. To comply with the state code, the design must
also include the seal, symbol, emblem or logo type of the three SML counties in the region.
To proceed with the plate program, we are asking for an approval in writing from the Pittsylvania Board of
Supervisors allowing us to use their county logo on a joint plate under Virginia Code 46.2-749.4.
Attached is a copy of the proposed Smith Mountain Lake license plate 'Closer Than You Think' design with
the logos included.
We would greatly appreciate your help, cooperation and support of this effort by taking our request to the
next meeting of the Pittsylvania Board of Supervisors for their approval. You can call me at 540-721-1203
ore-mail to: vgardnera(~.visitsmithmountainlake.com if you have any questions or concerns.
Thank you for your consideration of this regional marketing initiative.
Sincerely,
~~
aCCI ' d~G'" ~'~! L '
Vicki Gardner, IOM, Executive Director
Smith Mountain Lake Regional Chamber of Commerce
CLOSER THAN YOU THINK!
Phone: 540.721.1203 www.visitsmithmountainlake.com
Fax: 540.721.7796
P86
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APPOI\'T)4ENTS
P68
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Appointments Agricultural Development Board
AGENDA DATE:
12-OS-2011
ITEM NUMBER:
19
SUBJECT/PROPOSAL/REQUEST:
Appointments -Agricultural Development Board
i STAFF CONTACT(S):
i Mr. Sleeper; Mr. Wydner
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
BACKGROUND:
DISCUSSION:
INFORMATION:
INFORMATION:
Attached hereto, you will find chart listing the proposed Pittsylvania County Agricultural Development
Board 2012 Membership. There are 6 vacancies the Board of Supervisors needs to make appointments to
for; Forestry (1 year term), Cattle (1 year term), Poultry (2 year term), Tobacco (2 year term), Horticulture (1
year term) and At-Large (1 year term). Terms will begin January 1, 2012. The proposed appointees to these
seats are highlighted on the attached sheet.
RECOMMENDATION:
The staff submits this to the Board for their review and consideration.
P89
Pittsylvania County Ag Development Board
Proposed Board Members-2012
Members
Name Address Phone Email Address Term Representing or
Serving As
Roc Gre or
~ g y 11881 Halifax Road
(540) 484-3643 ~• N. n vn~ «~.
1 yr.
Forestry
lava, VA 24565
Lanier Easle
y 1949 Easly Road
(4341432-8545
2yrs.
Crops
Chatham, Va 24531
Dann Adams
y 112 Adams Drive
(434) 841-8011
1 yr.
Cattle
Hurt, VA 24563
Ma ie Gardner
Rg 372 Hillcrest lane
(434)432-0102 w~«....oa•.exm,..x..m
2yrs.
Equine
Chatham VA 24531
Ro er Jefferson
g 2625 Oxford Road
(434) 537-6513 mr...on ~~~
2 yr.
Dairy
Chatham VA 24531
Mira Keats 1259 Ed Hardy Road 434-fi85-7360 2yrs. Poultry
Danville VA 24541
Ro Swanson
y 1420 Sailors Creek Road
1434) 334-8745
1 yr.
Swine
Callands VA 24530
Chris Haskins 1703 Old Mine Road (434) 250-1595 2 yr. Tobacco
Chatham VA 24531
Kevin Owen
4612 Climax Road
(434) 441-0254
+•-.....ra.m.a~ _
2yrs.
Farm Bureau
Chatham VA 24531
Joe Williams 568 Rigney Circle
(434) 251-3515
mawm.eaa.M~•,en.•n•o,.w
„ 2 yr.
Viticulture
Chatham VA 24531
Chris Moore 280 Linden Drive
(434)710-6579 ~«,m.eva,•n e
lyr.
Horticulture
Danville VA 24541
C. B. Stran a
g 2050 Ferry Road
(434) 797-1188
anr,n•.n.e..... 1 yr. A[-Large
Danville VA 24541
Bobb Wilkerson
y 1129 Wilkerson Road
(4341441-0755
eeue..,w...e.o.m.u..m 2yr. At-Large
Rin old, VA 24586
Budd Shelton
y 1058 Andrew Road
(434)251-7149
t,nxe~,•r•~i~
Syr.
Ex-Officio
Gretna VA 24557
Non-Voting Members
Jessica Jones 11650 US Hwy 29N
(434)249-1952 kw.. w«.n.~.n=•••• Ag Education
Chatham, VA 24531 Teacher
Laurie Moran PO Box 99
(434) 836-6990 x~.,.na~x.me.. ~. Chamber of
Blairs, VA 24527 Commerce
Jerry Oakes 530 Main Street (834)791-6812 +~«r.>enn mn..~. r.m A Lendin
8 8
Danville, VA 24541
19783 US Hwy. 29 South
Steve Cassada Suite E (434) 432-8146 n~.,o,..a+m••~••« NRCS
Chatham. VA 24531
Sammy Giles 673 Wes[ Giles Road
(434)432-8347
PCSWD
Chatham, VA 24531
Board of
Charles Adkinson PO Box 65
(434) 432-5331
Fertilizer
Dry Fork, VA 24549
George Winn PO Box 955
(4341489-4458 .m,uer.x«m.n
Feed
Gretna, VA 24557
Ken Bowman PO Box 426
(434) 432-1669 •m m..,•.na~..~.
PCED
Chatham, VA 24531
W. P.lohnson PO Box 400
1434) 432-9455 ~•m ~•«.m.~,w-•«
FSA
Chatham, VA 24531
Jim Sheilds 31011ndustrial Avenue
(434) 792 4926 `m`•m•-Poa.•n
Equipment
Danville, VA 24541
PO Box 426 Pittsylvania
Greg Sides Chatham, VA 24531 (434) 432-7974 ®.uisreamaw.en County
Administration
Stephen Barts PO Box 398 (434) 432-7770 a•mo.i.e. VCE
Chatham, VA 24531
Drew Arnn/Lesl Mace
y PO Box 368
(434) 432-8888 a.~..m.eaw.,nn..o. VA Dept. of
Chatham, VA 24531 Forest
P90
RE?O~TS FROM
BOARD
vE v~sERs
P91
REFORTSFROM
LEGAL COUNSEL
P9Z
dtEPOItTS FROM
COiJNTY
A'7 VIIN [STRA"g"OR
P93
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE: ITEM NUMBER:
Virginia Department of Agriculture & Consumer 12-OS-2011 20
Services (VDACS) -Virginia Cooperative Gypsy
Moth Suppression Program (VCGMSP) ACTION: INFORMATION:
Yes
SUBJECT/PROPOSAL/REO UEST:
CONSENT AGENDA:
VCGMSP ACTION: INFORMATION:
STAFF CONTACT(S): ATTACHMENTS:
Yes
William D. Sleeper
REVIEWED BY:
-,
BACKGROUNll:
The Virginia Department of Agriculture and Consumer Services has been sponsoring a program to control the
movement growth of the gypsy moth throughout infested areas in the Commonwealth of Virginia.
DISCUSSION:
September submissions from the Virginia Department of Agriculture & Consumer Services pointed out that they
did not intend to treat for the gypsy moth in Virginia for the 2012 year and that any locality that did with to
participate must submit their proposals by November 17, 2011. The cost sharing funding is contingent upon the
availability of USDA-Forest Service funds. Since we did not receive any of the guidelines until November 21,
2011 we did not know if we had infestations or not. The letter of November 18, 2011 appears to state that the State
of Virginia and the U.S. Department of Agriculture and Forest Services will he doing 2 areas in Pittsylvania
County; one off of Mount Crossroads between SR 863 and Golf Club Road, and the other off of SR 863 north of
Westover Drive on the Sandy River.
RECOMMENDATION:
As the County did not send any proposals for cost sharing, this program will be carried out by VDACS and the
USDA-Forestry Services. Staff recommends the County Administrator be appointed at the contact person to
distribute information to the affected county resources as needed.
P94
r ,n,
1~
Van.
ltnrrhew J. 1.,>ti. COMM®NWEALTII of VIRGINIA
Canmil„loner
Department of Agriculture and Consumer Services
Division of Consumer Protection 22
Office n f Plant h:dnctry Services ~ LS ~ c~ Q
PO Boa 1163, liichmond, Virginia 23218 Ull
Phony. NU4/7N6 3c1G • Fae 8114/377-77Y3 • Hearing Impaimo: SUIT/N2S I I'_II q 77
e'ww.vdacs.virginiagor ~ NOY 2 ~ Z~ll
November 18, 2011 ~
Mr. William Sleeper
Pittsylvania County
P.O. Box 426
Chatham, VA 24531
Mr. Sleeper:
~1
J~
The Virginia Department of Agriculture and Consumer Services (VDACS), in cooperation with the United States Department of
Agriculture-Forest Service (USDA-FS) have completed its 2011 gypsy moth trapping survey. Results of the survey indicate low level
populations of the gypsy moth in your area. In an effort to manage the gypsy moth, VDACS and the USDA-FS are proposing to treat
these selected areas.
The proposed treatments are scheduled to occur between April and July of 2012. The applications will be made using aircraft from
daybreak until nightfall unless deteriorating weather conditions cause the operation to cease. Prior to any treatment, letters will be
mailed to landowners within and adjacent to the treatment area and public meetings will be held to answer questions regarding the
proposed treatment. Information from these meetings, along with comments from U.S. Fish & Wildlife Service, Virginia Department
of Game & Inland Fisheries, and the Virginia Department of Conservation & Recreation will be used to develop an Environmental
Assessment.. Steps will betaken to ensure aircraft and treatment product security.
Included in this mailing you will find the following information:
• Map of proposed treatments blocks in your area,
Product information on proposed treatment materials,
• Gypsy moth quarantine map showing currently infested counties,
Map of proposed 2012 Gypsy Moth Slow The Spread Project,
• Gypsy moth informational brochures, and
• Sample landowner letters with date, time and location of public meetings
In an effort to facilitate communications between your organization and VDACS during the planning and operations of this aviation
project, I respectfully ask that you designate one individual as a point of contact to distribute information to the affected county
resources as needed.
If you have any questions or need additional information, you can contact me at (540-394-2507) or visit the Foundation web site
(www.gmsts.org).
Respectfully /
~U/// .iLU C/
Lar y Br dfield
Pro Supervisor
VDACS-OPIS
Enclosures (6)
cc: Larry Nichols, VDACS, Office of Plant Industry Services
-Equal C~purtuni h' Emplovcr-
P95
v~ +H.~
~v ~` QC~ ., "JIB
Q~~ ;fit
~~~ ~~ -
~~~
~'.n.
®l-YlV'Y®LV WW JLe~LLS~~ ®~ ~LLll`L~~iiLL~
Matthen~J. Lohr Department of Agriculture and Consumer Services
Commuaiuner
PO Box 1163, Richmond, Virginia 23218
Phone: 8U4l786-3501 • fax: RUJ/371-2945 • Hearing Impaired; RIIU/R2R-11211
wwewdacs.ci rgi n ia.gor
September 22, 2011
COUNTY ADMINISTRATOR
PITTSYi,VANIA COUNTY
P O BOX 426
L:IyATi;Aivi. vAZ4s~I
Deaz COUNTY ADMINIS"I'RATOR:
The Virginia Department of Agriculture & Consumer Services has completed the 2012
Guidelines for Participation -Aerial Treatments for the Virginia Cooperative Gypsy Moth
Suppression Program (VCGMSP). A copy of these guidelines may be downloaded from the
VDACS website at www.vdacs.vir~it nia.gov/plant8cpest/pdilguide06a.pdf.
Survev results from the Department of Forestry indicated that no defoliation Isom gypsy moth
larvae occurred in 201 ]. As a result it is anticipated that no gypsy moth suppression treatments
will be necessary in 2012. However, specific localities may find limited areas of concern within
their jurisdiction. Localities desiring to participate in the VCGMSP must submit their proposals
for aerial treatments to VDACS by November 17, 2011. Cost-share funding available for this
program is contingent upon the availability ofUSDA-Forest Service funds. IfUSDA-Forest
Sen'ice funds are unavailable or not adequate to cover treatment costs, localities may be
responsible for 100% of treatment costs.
1F, .'. ~:.^...°. a: StiC^^... CCnC'Yai .. th.~ \'ir.,+nl,.. HOC^":wP. ., ~' ~c A.A Ctrl C,~nn.eSS:On
'J `7" r`c c' r" "J Y"}~ "YY'
Program, please contact me by telephone at 804-786-3515.
Sincerely,
•---~
~~ G
Keith R. Tignor
Gypsy Moth Suppression Program
ccr Larry Nichols, Program Manager
F_d Burlett, Regional Super+'isor
Tom Finn, Regional Supervisor
Gina Goodwyn, Regional Supervisor
-Equal Opporhmitc Employer-
P96
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMAKY
AGENDA TITLE:
AGENDA DATE:
12-OS-2011
ITEM NUMBER:
21
I Work Session
SUBJECT/PROPOSAL/REQUEST:
ACTION:
No
INFORMATION:
Work Session - Board of Supervisors
i STAFF CONTACT(S):
William D. Sleeper
CONSENT AGENDA:
ACTION: INFORMATION:
ATTACHMENTS:
Yes
REVIEWED BY:
BACKGROUND:
The Pittsylvania County Board of Supervisors has several issues to be reviewed and discussed with their elected
officials in the General Assembly. A work session has been set up for Wednesday, December 14, 2011 at S:OOpm
in Conference Room 2 in the Captain Martin Building located at 1 Center Street, Chatham, Virginia.
The intent of this work session is to:
(a) Discuss 2012 legislative proposals from the Legislative Committee of the Board of Supervisors
(b) Discuss legislation for Pittsylvania County concerning Solid Waste Fees and the establishment thereof
(c) Discussion for a Local Option Sales Tax to help provide additional revenues for Pittsylvania County that
are not directly attached to real estate.
To Be Added:
(a) Sales Tax on Lottery Tickets (Mr. Ecker)
(b) Closed Meeting: Discussion ofthe award of a public contract involving the expenditure ot'public funds,
including interviews or bidders or offerors, and the discussion of the terms or scope of such contract, where
discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public
body.
Authority: §2.2-7311(A)(29) of the Code of Virginia, 1950, as amended
Subject Matter: E9l 1 Upgrades Project
Purpose: Negotiations of contract
RECOMMENDATION:
Staff recommends the Board of Supervisors attend the required work session Wednesday, December 14, 2011 at
S:OOpm.
P97
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
WORK SESSION
WEDNESDAY, DECEMBER 14, 2011
5:00 P.M.
CONFERENCE ROOM 2
CAPTAIN MARTIN BULDING
1 CENTER STREET
CHATHAM, VIRGINIA
AGENDA
Call to Order - 5:00 p.m.
2. Roll Call
3. Pledge of Allegiance
4. Items to be added to the Agenda
(a) (a) Sales Tax on Lottery Tickets (Mr. Ecker)
(b) Closed Meeting: Discussion of the award of a public contract involving the expenditure of
public funds, including interviews or bidders or offerors, and the discussion of the terms or scope
of such contract, where discussion in an open session would adversely affect the bargaining
position or negotiating strategy of the public body.
Authority: §2.2-7311(A)(29) of the Code of Virginia, 1950, as amended
Subject Matter: E911 Upgrades Project
Purpose: Negotiations of contract
NEW BUSINESS
5. Discussion of 2012 Legislative Proposal
6. Discussion of Legislation for a Solid Waste Fee
7. Discussion of Local Option Sales Tax
ADJOURNMENT
P98
PIT'I'SYLVANIA C®~TN~'~P
VIRGINIA
William D. Sleeper
County Administrator
P.O. Box 426
Chatham, Virginia 24531
e-mail: dsleeper@pittgov.org
To: Otis S. Hawker, Assistant County Administrator
From: Henry Boswell, Jr., Chief Animal Control Officer
Date: December 2, ZO1 1, Subject: Animal Control Activity Report
During the period of November 1, 2011 through, November30, 2011, the Animal Control Officers
responded to 330 calls as per Henry Boswell, Chief Animal Control Officer, resulting in the following:
MF,MORANDUM
Phone (434) 432-7710
Fax (434) 432-7714
Gtetna/Hurt (434) 656-62]1
Description
Number
Remarks
Animals taken into custody: 149
Dogs 52
Cats 88
Other 9 opossum-7 skunk-1 Fox-l
Animals on hand at month end 12
Animals dispatched 36 Dogs
Licenses checked 86
Court cases 15
Summons 29
Animals Adopted 5
Animals returned to owners 12
Cats taken to the Humane Society 88
Animals Transferred 14 FC
Injured animals picked up 4
Animals found in traps 85
Exposures: Human/Saliva 3
Exposures: Dogs/Cats/Wildlife 0
Dog Bites 4
Cat Bites 1
Cruelty Checks 2
Well-being Checks 9
Cat/Dog Fights 4
Investigated killings by dogs/cats 1
Investigate killings by Coyotes 0
If you have any questions concerning this, please do not hesitate to contact me
cc: William D. Sleeper, County Administrator
Pss
PITTSYLVANIA COITNTY
VIRGINIA
William D. Sleeper
County Administrator
P.O. Box 426
Chatham, Virginia 24531
e-mail: dsleeper@pittgov.org
Phone (434) 432-7710
Fax (434) 432-7714
Gretna/Hurt (434) 656-6211
MEMORANDUM
To: Otis S. Hawker, Assistant County Administrator
From: Henry Boswell, Jr., Chief Animal Control Officer
Date: December 2, 2011
Subject: Conservators of the Peace
Solid Waste Monitoring Report
The Animal Control Officers whom have been appointed to the position of Conservators of the Peace
monitoring solid waste sites in Pittsylvania County, as per Henry (Pete) Boswell, Chief Animal Control
Officer, for the period of November 1, 201 I thru November 30,2011.
Description Number I Remarks
Total hours monitored 8
Vehicles entering sites 81
Vehicles checked 9
Summons' issued 0
Court Cases 0
Convictions 0
If you have any questions concerning [his, please do not hesitate to contact me.
cc: William D. Sleeper, County Administrator
P100
PITTSYI.iIANIA C®UNTY
VIRGINIA
Darcell W. Dalton, Superintendent
Building & Grounds Department
51 N. Main St.
P.O. Box 426
Chatham, Virginia 24531
E-mail: darrell.daltonnpittgov.org
Phone (434) 432-7958
Fax (434)432-2294
Gtetna/Hurt (434) 656-6211
Bachelors Hall/Whitmell (434) 797-9550
MEMORANDUM
To: Otis S. Hawker, Assistant Cowlty Administrator
Prom: Heather Inge, Secretary of Building & Grounds' ~~
Date: December 1, 2011
Subject: COMPLETED WORK ORDERS -November 2011
Attached please find a listing, by department, of completed work orders for the month of
November. This list does not reflect work orders in progress but not yet completed, actual
expenses incurred, or routine maintenance necessary for the smooth operation of the County
facilities. However, it does reflect the total number ofman-hours.
Presently, there are approximately 33 work orders still outstanding.
If you have any questions concerning this, please do not hesitate to contact me.
HI
Attachment
cc: William D. Sleeper, County Administrator
Darrell W. Dalton, Superintendent of i3uilding & Grounds
P101
BUILDING & GROUNDS MAINTENANOE
WORK ORDERS COMPLETED FOR MONTH OF NOVEMBER 2011
NO. W/O MAN-HOU
A S C S /EXTENSION /USDA-FSA
BOARD OF SUPERVISORS
BUILDING & GROUNDS 1 4
BUILDING INSPECTIONS
CENTRAL ACCOUTING
CENTRAL PURCHASING
CIRCUIT COURT 3 5
CLERK OF COURT ] 1
CODE COMPLIANCE (PLANNING COMMISSSION & ZONING 4 6
COMMISSIONER OF REVENUE 3 7
COMMONWEALTH ATTORNEY
COMPACTOR SITE 2 4
COUNTY ADMINISTRATOR AND ASST COUNTY ADMIN.
COUNTY ATTORNEY ] j
COURTHOUSE (1968 ANNEX) 3 9
COURTHOUSE (EDWIN R. SHIELDS)
csA - cPMa 3 3
DEPOT BUILDING
EMERGENCY 91 I FACILITY 3 4
ENVIRONMENTAL HEALTH
FINANCE
FIRE MARSHAL
GENERAL DISTRICT COURT 6 9
GRANTS ADMISTRATION
HEALTH DEPARTMENT 5 6
HUMAN SERVICES FACILITY
INDUSTRIAL PARKS
INFORMATION TECHNOLOGY
JUVENILE & DOMESTIC COURT
JUVENILE & DOMESTIC COURT SERVICES UNIT
TAIL 13 24
LANDFILL
LBRARY g ]g
LITERACY
MAGISTRATE
MOSES BUILDING
OLD DOMINION AG. COMPLEX ] 2
PCED BUILDING
REASSESSMENT
RECREATION: RAIL-TRAIL & WAYSIDE PARK ] g
REGISTRAR-VOTING PRECINCTS 7 ] g
RINGGOLD DEPOT
SHERIFF 3 3
SOCIAL SERVICES 2 6
TREASURER
VICTIM WITNESS
OTHER. REGIONAL PARK S 2$
HUGHES HOME
CALLANDS CLERKS OFF[C8
TOTAL WORK ORDERS COMPLETED -NOVEMBER 20! 1 78 169
YEAR TO DATE 07/01/2011 - 06/30/2012 450 1,017
P702
PITTSYI.VANIA COUNTY
VIRGINIA
C,~.~6 x~i~hi
Darrell W. Dalton, Superintendent ~ ~~ Phone (434) 432-7958
Building & Grounds Department o` ~ ~ `~., ~
51 N. Main St. a ~ t Fax (434) 432-2294
a ii ~! z Gxema/I-Tort (434) 656-6211
P.O. Box 426 y ~% ~ `=~ ~
Chatham, Virginia 24531 s- ~ Bachelors Hall/Whitmell (434) 797-9550
danelLdalton@pittgov.oxg ~~~ „ _~ ~
MEMORANDUM
To: Otis S. Hawker, Assistant County Administrator
From: Darrell W. Dalton, Superintendent of Building &
Date: December 1, 2011
~,
Grou ds `~./`
Subject: County Fleet Maintenance & Repairs -NOVEMBER 20ll
Attached please find listing, by line items, the maintenance and repairs to all county fleet for the month
of November. Listed you will find the department name, vehicle number, repairs to the vehicle and the
cost of the repairs and/or maintenance to the vehicle.
If you have any questions concerning this matter, please do not hesitate to contact me.
DWD/hi
Attachment
cc: William D. Sleeper, County Administrator J
P103
County Fleet Maintenance and Repairs -November 2011
Vehicle Supplies - 012520-6009:
Dept & Maintenance Repairs:
Parts - 012520-6030:
Cost:
Dept & Maintenance Repairs: Cost:
`Building Inspections - #2703 - Rapairs to Fix Flat $ 9.95
`Zoning - #2704 - 2 Front Brake Rotors $ 100.00
`Zoning - #2704 - 1 Set Raybestos Front Disc Pads $ 69.95
`Zoning - #2704 - 1 Set Raybestos Rear Disc Pads $ 65.81
Labor-012520-6031:
Dept & Maintenance Repairs:
'Building Inspections - #2703 -Labor to Fix Flat
`Zoning - #2704 -Replace Front Rotors and Disc Pads
'Zoning -#2704 -Replace Rear Rotors and Disc Pads
`Zoning - #2704 -Machine 2 Rotors
`Zoning - #2704 -Tighten Rack & Pin Bushings
`Zoning - #2704 -Grease Interm. Stearing Shaft
Total of Vehicle Supplies, Parts & Labor:
$ 245.71
Cost:
$ 8.00
$ 60.00
$ 60.00
$ 28.00
$ 25.00
$ 35.00
$ 216.00
$ 461.71
P104
PITTSYLVANIA COUNTY CODE COMPLIANCE
MONTHLY REPORT & FEES
November 2011
TYPES OF PERMITS
117 BUILDING PERMIT FEES COLLE TED 7,244.45
117 LEVY COLLECTED $14.91
0 SUBDIVISION FEES COLLECTED $0.00
29 ZONING PERMIT FEES COLLECTED $135.00
0 REINSPECTION FEES COLLECTED $0.00
18 LAND DISTURBING FEES COLLECTED $170.00
281 TOTAL FEES COLLECTED $7.564.36
MONTHLY BUILDING VALUES
14 NEW DWELLINGS $2,213,553.00
5 MOBILE HOMES/OFFICE TRAILERS 101,749.00
0 DOUBLE-WIDE MOBILE HOMES 0.00
4 MODULAR 637,816.00
12 COMMERCIAL CONSTRUCTION 729,775.00
82 MISCELLANEOUS 440,107.00
117 TOTAL $4,123,000.00
YEAR TO DATE: NONTAXABLE: $4 $4,280,971.00 $31,499,914,00
MONTHLY ACTIVITY REPORT
NUMBER OF BUILDING INSPECTIONS MADE 289
NUMBER OF REJECTIONS OF WORK
NUMBER OF E 8 S INSPECTIONS
45
55
NUMBER OF MILES INSPECTORS TRAVELED 5,001
MONTHLY ZONING FEES
5 REZONING FEES COLLECTED $826.61
2 SPECIAL USE PERMIT FEES COLLECTED 344,06
0 VARIANCE & APPEAL FEES COLLECTED 0.00
0 SIGN PERMIT FEES COLLECTED 0.00
7 TOTAL $1,170.67
Respectfully Submitted,
~~,~`-~.
die H. Shelton, Jr.
Director of Code Compliancel
Zoning Administrator
P105
ADJOURNMENT
P706