11-07-2011 BOS Regular MeetingPITTSYLVANIA COUNTY BOARD OF SUPERVISORS
REGULAR MEETING
MONDAY, N OVEMBER 7, 2011
7:00 P.M.
GENERAL DISTRICT COURTROOM
EDWIN R. SHIELDS COURTHOUSE ADDITION
CHATHAM, VA 24531
AGENDA
1. Call to Order - 7:00 p.m.
2. Roll Call
3. Pledge of Allegiance
4. Items to be added to the Agenda
(a) Appointments - Pittsylvania County Social Services Board - Puge 6
5. Approval of Agenda
HEARING OF THE CITIZENS
CONSENT AGENDA
6(a) Minutes: October 3, 2011 -Regular Meeting Pages 9-13
October 18, 2011 -Adjourned Meeting -Pages 1 d-31
(b) ~~°D^^a~~^^'° "^~~^^~~-STRIKE FROM THE AGENDA
(c) O"'°FC*^«°T~^,.°' n°°••:~°an:°..°'~"°.T~^:~:..^-STRIKE FROMTHEAGENDA
(d) Sheriff -Halloween Trunk or Treat -Page 32
(e) Project Lifesaver-Page 33
(f) Resolution Mr. William H. Pritchett-Pages 34-3.i
(g) Resolution - Mr. Henry A. Davis, Jr. -Pages 36-37
UNFINISHED BUSINESS
7. Debt Service Appropriation 10-Day Layover (tLfotion came from Finance Committee at the
10-18-2011 Board of Supervisors meeting, which required a 10-day layover) -Page 39
NEW BUSINESS
8. Danville-Pittsylvania Community Services -Presentation of FY2011 Annual Report by Mr.
Dean Jennings- Page =F1
9. Telecommunications Committee Report - Conm:ittee Meeting at 5:00 p.m. on November 7,
2011 -Discussion of Proposed E-911 Upgrade
10. Resolution -Adoption of Natural Hazards Mitigation Plan -Pages 42-9~
11. Tobacco Commission Megasite Resolution -Pages 46-=17
12. Performance Agreement -Growing Virginia -Pages =J8-57
13. Holiday Schedule - Pages ~8-6U
14. Expenditure Refunds - Requires a motion and a 10-day layover -Pages 61-62
APPOINTMENTS
15. Danville-Pittsylvania Community Services, At-Large Seat: Dr. Julie J. Brown -
Pages 6=1-6~
BOARD ANNOUNCEMENTS
REPORTS FROM LEGAL COUNSEL
REPORTS FROM COUNTY ADMINISTRATOR
16. Department of Environmental Quality; Permit -Hurt Power Station -Pages 69-71
ADJOURNMENT
p5
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE: ITEM NUMBER:
Social Services Board of Director Appointments
Proposed appointments due to re-districting.
STAFF CONTACT(S):
William D. Sleeper
11-07-2011
ACTION:
Yes
CONSENT AGENDA:
ACTION:
4(a)
INFORMATION:
INFORMATION:
ATTACHMENTS:
No
REVIEWED BY:
BACKGROUND:
Pittsylvania County Board of Supervisors voted by ordinance to redistrict Pittsylvania County in accordance with the 2010
Census and the Code of Virginia, 1950, as amended. The Honorable Fred M. Ingram, of the Callands-Gretna District, has
requested consideration of an appointment to the Social Services Board of Directors since a current member, Ms. Arlene
Creasy, of that Board is now in the Callands-Grefia District and was formerly in the Banister District.
DISCUSSION:
Mr. Fred M. Ingram is asking the Board of Supervisors to consider an appointment of Arlene Creasy to replace the unexpired
term of Mr. Eazl Clifford Hodnett. Mr. Hodnett has moved from Easley Road in Chatham to R&L Smith Road, SR 863.
§63.2-300 thrn §63.2-303 of the Code of Virginia, ]950, as amended, authorizes local governing bodies to establish a local
boazd and make appointments of at least 3 members or more, including a representative of the local governing body.
Pittsylvania County has chosen to have ]representative from each election district and a member of the Board of Supervisors.
§63.2-308 of the Code of Virginia, 1950, as amended, allows the Board of Supervisors to remove any member of the local
Social Services Board. Since Mr. Hodnett has voluntarily moved out of his district and Mr. Ingram is requesting to appoint an
existing Social Services Board member who was representing the Banister District, now in the Callands-Grefia District, the
Board now has 2 actions; (1)-to remove Earl Hodnett from the Board representing the Callands-Gretna District and, (2)-to
replace Mc Hodnett with Ms. Creasy, who now lives in the Callands-Gretna District. These actions will left a vacany in the
Banister District for the remainder of that seat's term. The appointments can only be made for the balance of the terms; both
which end June 30, 2013.
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review and action.
P6
HEARING OF
CITIZENS
P~
covsENT
AG ~N~A
P8
Pittsylvania County Board of Supervisors
Monday, October 3, 2011
Regular Meeting
VIRGINIA: The Regular meeting of the Pittsylvania County Board of Supervisors was held on
Monday, October 3, 2011 in the General District Courtroom of the Edwin R. Shields Addition in
Chatham, Virginia. Tim R. Barber, Chairman, called the meeting to order at 7:00 p.m. The following
members were present:
Tim Barber
James Snead
William H. Pritchett
Coy E. Harville
Fred M. Ingram
Marshall Ecker
Henry A. Davis, Jr.
Tunstall District
Dan River District
Banister District
Westover District
Callands-Gretna District
Staunton River District
Chatham-Blairs District
Mr. William D. Sleeper, County Administrator, Mr. Greg L. Sides, Assistant County
Administrator, Mr. J. Vaden Hunt, County Attorney, and Ms. Rebecca Flippen, Deputy Clerk to the
Board, were also present.
Mr. Davis led the Pledge of Allegiance.
Approval of Agenda
Motion was made by Mr. Ingram, seconded by Mr. Harville, to approve the agenda with the
following additions:
Additions:
(a) Memorandum of Agreement; Intake Diversion Specialist
(b) Request for Use of County Property
(c) Tobacco Grant Application -Agribusiness
Mr. Ingram's motion was unanimously approved by the Board.
Hearing of the Citizens
There were no sign ups to speak.
Consent Agenda
(a) Minutes: September 6, 2011 -Special Meeting
September 6, 2011 - Regulaz Meeting
September 20, 2011 -Adjourned Meeting
(b) Presentation: Letters of Recognition for Future Farmers of America (FFA)
Student Awards and the Center for Technology and Education Student Awards
(CTE)
6(c) RegionalOne-October
6(d) Request by the Chatham Garden Club to showcase the historic Clerk's Office/Gaol
Motion was made by Mr. Harville, seconded by Mr. Ecker, to approve the Consent Agenda,
which was unanimously approved by the Board.
At this time, Letters of Recognition were presented for Future Farmers of America (FFA) Student
Awards and the Center for Technology and Education (CTE) Student Awards .
Public Hearings
Proposed Water Supply Plan & Drought Ordinance: Mr. Barber opened the public hearing at
7:lOpm. Mr. Greg Sides, Assistant County Administrator, stated the State Water Control Boazd's
regulation 9 VAC 25-780 required that local governments conduct a comprehensive water supply
planning process and develop a Water Supply Plan. Pittsylvania County notified the Virginia
P9
Regulaz Meeting
October 3, 2011
Department of Environmental Quality in 2008 that the County would participate in a regional water
supply plan coordinated by the West Piedmont Planning District Commission. The County's partners in
this plan aze: Henry County, Patrick County, City of Danville, City of Maztinsville, Town of Stuart,
Town of Ridgeway, Town of Chatham, Town of Gretna, and Town of Hurt. There were a number of
participant meetings and public meetings during the plan development process. There was now a drafr
plan available. All participating localities must hold a public hearing to adopt the water supply plan and
to adopt a drought ordinance. The drought ordinance is a standazdized document that implements the
Drought Response and Contingency Plan, which is part of the overall water supply plan. The public
hearing has been properly advertised and copies of the plan and drought ordinance have been available
for public review. No one signed up to speak and Mr. Bazber closed the public hearing at 7:13pm.
Motion was made by Mr. Snead, seconded by Mr. Davis, to adopt the West Piedmont Planning District
Commission Regional Water Supply Plan and the Pittsylvania County Drought Ordinance-Resolution
2011-10-02. The following Roll Call vote was recorded: Mr. Davis-Yes; Mr. Snead-Yes; Mr. Pritchett-
Yes; Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes and Mr. Bazber-Yes. Mr. Snead's motion to
adopt the West Piedmont Planning District Commission Regional Water Supply Plan and the Pittsylvania
County Drought Ordinance-Resolution 2011-10-02 was unanimously approved by the Board.
PITTSVLVANtA COUNTY BOARD OF SUPERVISORS
RESOLUTION
20l t-1 O-02
VIRGWIA: At the regular meeting of the Pittsylvania County Board of Supervisors held on thaober 3,
2011, in the General District Courtroom of the Edwin R. Shields Courthouse Addition, the following
resolution was presented and adopted:
WHEREAS, Virginia Swte Water Control Board Regulation 9 VAC' 25-7g0, local and Regional Water
Supply Planning, n:quires all counties, cities and towns in the Commonwealth of Virginia to prepare and
submit a water supply plan to [he Department of Environmental Quality (DEQ): and
WHEREAS, Pittsylvania County is a participant in We Wes[ Piedmont Planning District Commission
Regional Water Supply Planning Group as reported ro DF.Q by letter before the November 2, 2011
deadline; and
WHEREAS, on October 3, 201 t, Pittsylvania County held a public hearing to accept public comment on
the Regional Water Supply Plan; end
WHEREAS, the adopted Regional Water Supply Plan will be submitted to the DEQ on or before
November 2. 201 1.
NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of, Pittsylvania County hereby
adopts the West Piedmont Planning District Commission Region¢I Water Supply Plan as it pertains to
Pittsylvania County. Approval and adoption of this regional plan indicated support for the gener¢I
agreement with the regional planning approach, but does not indicate approval or disapproval of
conclusions and recommendeiions presented in the plan as they pertain to other localities. Pittsylvania
County reserves [he right to comment on specific water supply altematives in the future even though such
altematives may be recommended in this adopted plan. Pittsylvania County will not be limited to specific
water supply altematives in this adopted plan and reserves the right [o recommend additional altematives
for consideration in the future.
BE IT FURTHER RESOLVED, that the Board of Supervisors of Pittsylvania County intends that the
Regional Water Supply Plan shall be revised to reflect changes in relevant data at least once every five years
and resubmitted to DEQ every ten years in accordance with the regulation and sound planning practice.
Given under my hand this 3r° day of October, 201 1
~ ~~~_
Tim R. Barber, Chairman
Pittsylvania County Board of Supervisors
W~ liam D. Slec pa:q C~
Pittsylvania County B nrd of Supervisors
P10
Regular Meeting
October 3, 201 I
New Business
Motion was made by Mr. Ecker, seconded by Mr. Ingram, for Staff to purchase the property of
the Herman O. Shelton estate where the County has operated a green box site in the Staunton River
District since 1974 for no more than $3,000.00, close on the necessazy property and remove the older
buildings to ensure environmental protection of the site, noting funds were available in the current
budget. Mr. Ecker's motion was unanimously approved by the Board.
Motion was made by Mr. Harville seconded by Mr. Ecker, to transfer existing Solid Waste
revenues and expenditures to the Solid Waste Enterprise Fund as part of the criteria to ensure funds will
be available to pay the necessary bond debt of the landfill expansion per the Lease Agreement with the
Virginia Resources Authority. Mr. Harville's motion was unanimously approved by the Board.
Motion was made by Mr. Harville, seconded by Mr. Davis, to authorize Chairman Tim Bazber to
be the voting delegate for Pittsylvania County and the alternate be Vice-Chairman James Snead, on
behalf of Pittsylvania County at the annual Virginia Association of Counties (VACo) meeting at The
Homestead. Mr. Harville's motion was unanimously approved by the Board.
Motion was made by Mr. Harville, seconded by Mr. Ingram, for the reappropriation of funds as
follows: $250.00 to Sheriff-Towing Charges (100-4-031200-3170), $1,442.78 to Sheriff-Parts (100-4-
031200-6030), $2,878.85 to Sheriff-Labor (1 00-4-03 1 200-603 1), $317.09 to Fire &Rescue-United Way
(100-4-032200-5667), $98.47 to Extradition (1 00-4-03 3 1 00-5 5 50), $30.00 to Animal Control-Donations
(100-4-035100-5883), $250.00 to Ag Development-Office Supplies (100-4-082500-6001), $15,585.57 to
WIA-Rent (251-4-353160-5420), $761.00 to WIA-Other Operating Supplies (251-4-353853-6014). This
motion required a 10-Day Layover.
Motion was made by Mr. Ecker, seconded by Mr. Ingram, to set a public heazing for Tuesday,
October 18, 2011 at the Boazd's scheduled adjourned meeting for citizen input on a proposed amendment
to Chapter 5-Cemeteries, of the Pittsylvania County Code, that would allow the New Chapel Church of
Gretna, Virginia, to establish an approximately 1-acre cemetery on SR763/Weatherford Road, in the
Staunton River District. Mr. Ecker's motion was unanimously approved by the Board.
Motion was made by Mr. Snead, seconded by Mr. Prtichett, to approve Resolution 2011-10-01,
authorizing a Tobacco Commission application for Development Ready Sites in Brosville Industrial Pazk,
and authorizing the County Administrator to sign necessary documents. Mr. Barber declared he would
have to abstain from voting as he had a conflict of interest due to business dealings within the Brosville
Industrial Park and could not vote on this issue. Mr. Snead's motion carried with a approval vote of 6 by
the Board, with Mr. Bazber abstaining.
Items Added
Motion was made by Mr. Harville, seconded by Mr. Ingram, to authorize the County
Administrator to sign a Memorandum of Understanding with the Department of Juvenile Justice that
authorizes supervision by the 22nd Judicial Court Service Unit of an Intake Diversion Specialist funded
by Pittsylvania County, which was unanimously approved by the Board.
Motion was made by Mr. Snead, seconded by Mr. Ingram, to approve a request from James H.
and Leslie McDole, Co-Race Directors of the annual Sartomer SK Run, for the use of the Captain Martin
Building lobby for the sole purpose of statistic compilation of the race results, which was unanimously
approved by the Board.
P11
Regular Meeting
October 3, 2011
Motion was made by Mr. Snead, seconded by Mr. Harville, to decline applying on behalf of an
agribusiness for a Tobacco Commission grant application. Mr. Ingram declared he was abstaining from
voting. Mr. Snead's motion to decline carved with the 6 remain votes of the Boazd.
Closed Session
Motion was made by Mr. Snead, seconded by Mr. Davis, to enter Closed Session for the
following reasons:
(A) Consultation with Legal Counsel and Briefings by Staff Members or Consultants pertaining
to actual or probable litigation, where such consultations or briefings in open meeting would
adversely affect the negotiating or litigation posture of the Public Body; and consultation with
Legal Counsel employed or retained by a Public Body regarding specific legal matters
requiring provision of legal advice by such Counsel.
Authority: §2.2-3711(A) (7) Code of Virginia, 1950, as amended
Subject Matter: Comprehensive Services Act Audit
Purpose: Briefing on Litigation Status
(B) Consultation with legal counsel and briefings by staff members or consultants pertaining
to actual or probable litigation, where such consultation or briefing in open meeting would
adversely affect the negotiating or litigating posture of the public body; and consultation with
legal counsel employed or retained by a public body regarding specific legal matters requiring
the provision of legal advice by such counsel.
Authority: Virginia Code § 2.2-3711(A)(7), 1950, as amended
Subject Matter: Jane Doe vs. Pittsylvania County, Virginia and the Pittsylvania
County Boazd of Supervisors
Purpose: Briefing on Litigation Status
Mr. Snead's motion was unanimously approved by the Boazd and the Board entered Closed Session at
7:35pm.
Motion was made by Mr. Snead, seconded by Mr. Pritchett, to return to Open Session, which was
unanimously approved by the Boazd.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CERTIFY CLOSED MEETING
BE IT RESOLVED that at the Regulaz Meeting of the Pittsylvania County Board of Supervisors
on October 3, 2011, the Boazd hereby certifies by a recorded vote that to the best of each board member's
knowledge only public business matters lawfully exempted from the open meeting requirements of the
Virginia Freedom of Information Act and identified in the motion authorizing he closed meeting were
heazd, discussed or considered in the closed meeting. If any member believes that there was a departure
from the requirements of the Code, he shall so state prior to the vote indicating the substance of the
departure. The statement shall be recorded in the minutes of the Boazd.
Vote
Coy E. Harville Yes
Mazshall A. Ecker Yes
Henry A. Davis, Jr. Yes
James H. Snead Yes
William H. Pritchett Yes
Fred M. Ingram Yes
Tim R. Barber Yes
P12
Regular Meeting
October 3, 2011
The Board returned to Open Session at 8:15pm.
Motion was made by Mr. Snead, seconded by Mr. Davis, to authorize Eric Reynolds, the attorney
hired by the County in the Comprehensive Services Act (CSA) Audit, to file a Declaratory Judgment
Action in the Circuit Court of Richmond on the complaints issued by the CSA, which was unanimously
approved by the Board.
Motion was made by Mr. Harville, seconded by Mr. Ecker, to authorize the County Administrator
and County Attorney to hire an associate attorney for the Jane Doe vs. Pittsylvania County case, which
was unanimously approved by the Board.
Reports from Board Members
Mr. Ecker thanked everyone for recognizing the FFA and CTE students that received Letters of
Recognition from the Board.
Adjournment
Motion was made by Mr. Harville, seconded by Mr. Snead, to adjourn which was unanimously
approved by the Board. The meeting adjourned at 8:16pm.
P13
Adjourned Meeting
October 18, 201 I
Pittsylvania County Board of Supervisors
Tuesday, October 18, 2011
Adjourned Meeting
VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors
was held on Tuesday, October 18, 2011 in the General District Courtroom of the Edwin R.
Shields Addition in Chatham, Virginia. Tim R. Bazber, Chairman, called the meeting to order at
7:02 p.m. The following members were present:
Tim Barber
James Snead
William H. Pritchett
Coy E. Harville
Fred M. Ingram
Marshall Ecker
Henry A. Davis, Jr.
Tunstall District
Dan River District
Banister District
Westover District
Callands-Gretna District
Staunton River District
Chatham-Blairs District
Mr. William D. Sleeper, County Administrator, Mr. Greg L. Sides, Assistant County
Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Odie L. Shelton, Jr. Director of Code
Compliance, and Ms. Rebecca Flippen, Deputy Clerk to the Boazd, were also present.
Mr. Snead led the Pledge of Allegiance.
Aaaroval of Agenda
Motion was made by Mr. Harville, seconded by Mr. Snead, to approve the agenda with
the following addition:
(a) Closed Session :Consultation with legal counsel and briefings by staff members
or consultants pertaining to actual or probable litigation, where such consultation or briefing in
open meeting would adversely affect the negotiating or litigating posture of the public body;
and consultation with legal counsel employed or retained by a public body regarding specific
legal matters requiring the provision of legal advice by such counsel.
Authority: Virginia Code § 2.2-3711(A)(7), 1950, as amended
Subject Matter: Jane Doe vs. Pittsylvania County, Virginia
and the Pittsylvania County Boazd of Supervisors
Purpose: Briefing by Legal Counsel
Mr. Harville's motion was unanimously approved by the Board.
Hearing of the Citizens
Mr. Richard Shumate of the Westover District made comments supporting the Board of
Supervisors stand on prayer.
This concluded the Hearing of the Citizens
Consent Agenda
(a) Resolution - Renan Volunteer Fire Department 50`h Anniversary
(b) Resolution- Riceville Missionary Baptist Church 145`h Anniversary
(c) Regional One -November
(d) Resolution for Intersection Upgrade: SR726/SR729
Motion was made by Mr. Ecker, seconded by Mr. Harville, to approve the Consent
Agenda as presented, which was unanimously approved by the Boazd.
P14
Adjourned Meeting
October 18, 2011
Members present from the Renan Volunteer Fire Department were presented with a
resolution congratulating the fire department on their 50ei anniversary.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION
2011-10-OS
VIRGINIA: At the adjourned meeting of the Pittsylvania County Boazd of Supervisors held in
the General District CouRroom of the Edwin R. Shields Courthouse Addition in Chatham,
Virginia on Tuesday, October 18, 2011, the following resolution was presented and adopted:
WHEREAS, the Renan Volunteer Fire Department was one of the first rural Fire
Department in Pittsylvania County, chartered in the fall of 1961; and
WHEREAS, Mr. Chazlie Franks was asked by the charter members of the Renan
Volunteer Fire Department to serve as the fire department's first chief; and
WHEREAS, over the past 50 yeazs the department has had nine chiefs: Chazlie Franks-
1961-1964; Cazlton Hutcherson -1965-1967; Garland Shelton - 1968-1971; Frank Worsham -
1972-1973; Gazland Shelton -1974; Chazlie Franks -1975-1992; Paul Barbour -1993; Kenneth
Hutcherson -1994-2000; Dale Crews -2001-2008; and Scott Hutcherson-2009-Present; and
WHEREAS, after working out of the Agricultural Building at the Renan School the first
year, in February 1962, Robert Reynolds donated a tract of land for a building site and a building
was erected the following year which continues to serve as the site for the Renan Volunteer Fire
Department; and
WHEREAS, in the late 1970s, a second addition was made to the building, and a third
edition was added in 2005; and
WHEREAS, from its creation until now, the department has upgraded from the one
vehicle, a 1952 oil truck with no pump, to five vehicles -one crash truck, one mini-pumper, two
pumpers and one tanker; and
WHEREAS, when the department originated, the minimum age was 21 yeazs old, and
today the age has been lowered to 18 years old and, there is also a program for firefighters 15-18
years of age; then
BE IT RESOLVED that the Boazd of Supervisors of Pittsylvania County, on the behalf
all of the citizens of Pittsylvania County, congratulate and thank the Renan Volunteer Fire
Department and its members for its 50 yeazs of service to the citizens of Pittsylvania County and
the Boazd of Supervisors wishes the Renan Volunteer Fire Department and its members a safe
and successful future providing protection to the citizens of Pittsylvania County; and
BE IT FURTHER RESOLVED that a copy of this Resolution be presented to the
Renan Volunteer Fire Department.
P15
Adjourned Meeting
October 18,2011
Reverend Ronnie R. Walker and members of the Riceville Missionary Baptist Church
were presented with a resolution congratulating them on their 145`s anniversazy.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION
2011-10-04
VIRGINIA: At the adjourned meeting of the Pittsylvania County Board of Supervisors held in
the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham,
Virginia on Tuesday October 18, 2011, the following resolution was presented and adopted:
WHEREAS, the Riceville Missionary Baptist Church was organized in 1866 and their meeting
place was a room on the west corner of the Rice's Meeting House (now First Baptist of
Riceville). Reverend John L. Glass, pastor of the First Baptist Church of Riceville, preached and
conducted funerals from 1866 to 1876 for the Riceville Missionary Baptist Church; and
WHEREAS, on October 20, 1876, Claw Hairston Scott was the first black minister to preach;
and
WHEREAS, the Riceville Missionary Baptist Church trustees purchased property on December
30, 1885 located on Route 640 where they worshipped for approximately twenty eight yeazs.;
and
WHEREAS, on December 13, 1913, Riceville purchased their present lot for 100 dollazs which
its first church on site was built in 1914 by Reverend J.C. Banks who was serving as their pastor
and, as the congregation grew there was a need to expand and more land was purchased on July
14, 1936 and again on February 18, 1442; and
WHEREAS, in 1968 the cornerstone for the present building was laid and the Church was
dedicated to the Lord in April 1969 under the pastoral leadership of Reverend Bennie Williams;
and
WHEREAS, in 1995 additional property was purchased to build the new Family Life Center and
the dedication and ribbon cutting was held on October 22, 2005; and
WHEREAS, the Reverend Ronnie R. Walker became the pastoral leader of the Riceville
Missionary Baptist Church on October 11, 1996, and was installed on the ]s` Sunday in February,
1997, and continues to Iead the Riceville Missionary Baptist Church congregation; and
WHEREAS, the Riceville Missionary Baptist Church has continued to spiritually grow
enormously under the pastoral leadership of the Reverend Ronnie R. Walker with more than 250
member and 15 Ministries; then
BE IT HEREBY RESOLVED, The Pittsylvania County Board of Supervisors congratulates the
Riceville Missionary Baptist Church in its 145' year anniversary of faithful worship, their
unwavering spirit for continuous growth despite social pressures and economic limitations of
each era, community service and missionary works, and wish the Riceville Missionary Baptist
Church and its congregation many more years of blessings; and
Pi6
Adjourned Meeting
Oc[aber 18, 2011
BE IT FURTHER RESOLVED, that a copy of this Resolution be presented to the Riceville
Missionary Baptist Church.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION
2011-10-03
VIRGINIA: At the adjourned meeting of the Pittsylvania County Boazd of Supervisors held in
the General District Courtroom of the Edwin R. Shields Courthouse Addition in Chatham,
Virginia on Tuesday October ] 8, 2011, the following resolution was presented and adopted:
WHEREAS, there has been significant traffic problems at the intersection of State Route
726 and State Route 729 due to the clustering of three (3) of Pittsylvania County's schools; and
WHEREAS, there are commercial facilities at all corners of this intersection requiring
additional turning movements and traffic congestion; and
WHEREAS, there have been a number of accidents over the years at this intersection
due to the heavy amount of traffic; and
WHEREAS, the Pittsylvania County Transportation Safety Boazd has recommended the
improvements to this intersection for safety purposes; then
BE IT HEREBY RESOLVED, that the Pittsylvania County Boazd of Supervisors
respectfully request the Virginia Department of Transportation to make necessary alignment and
safety improvements to the intersection of State Route 726 and State Route 729 as well as the
commercial entrances to the businesses incorporated into that intersection project modifications;
and
BE IT FURTHER RESOLVED, that a copy of this Resolution be forward to the
Lynchburg District Office for the Virginia Department of Transportation.
Public Hearin¢s
Rezoning Cases
Case 1: Don Roscoe Gauldin & Joanne Womack Gauldin -Westover District: R-11-037
MHP, Residential Manufactured Housing Park District to A-1, Agricultural District
Mr. Barber opened the public hearing at 7:13pm. Mr. Shelton explained that Don and Joanne
Gauldin had petitioned to rezone a total of 20.08 acres, six parcels, located on State Road
1132/Old Mayfield Road, in the Westover Election District from MHP, Residential
Manufactured Housing Park District to A-1, Agricultural District (to allow for construction of a
dwelling for their personal residence). The Planning Commission, with no opposition,
recommended granting the petitioners' request. Don Gauldin was present to represent the
petition. No one signed up to speak and Mr. Bazber closed the public hearing at 7:14pm. Motion
was made by Mr. Harvilie, seconded by Mr. Ecker, to approve rezoning Case R-I1-037 from
MHP to A-1. The following Roll Call vote was recorded: Mr. Pritchett-Yes; Mr. Ingram-Yes;
Mr. Harville-Yes; Mr. Ecker-Yes; Mr. Davis-Yes; Mr. Snead-Yes; and Mr. Barber-Yes. Mr.
Harville's motion was unanimously approved by the Board..
P77
Adjourned Meeting
October 18, 2011
Case 2: Woodrow F. Hancock, Betty C. Hancock & Jason W. Hancock-Tunstall District:
R-11-038 M-1, Industrial District portion to M-2, Industrial District, Heavy Industry)
Mr. Barber opened the public hearing at 7:16pm. Mr. Shelton explained that Woodrow F.
Hancock and Others had petitioned to rezone a total of 10.37 acres, two parcels, located on State
Roads 703/Tightsqueeze Road and 1438/Tightsqueeze Industrial Road, in theTunstall Election
District from M-1, Industrial District, Light Industry to M-2, Industrial District, Heavy Industry
(to obtain a license from the Department of Motor Vehicles (DMV) in order to buy salvage
vehicles for resale). Mr. Hancock had also submitted a proffer located in the Board Packet,
which reads as follows:
(1) We proffer to the Pittsylvania County Board of Supervisors to not store any salvage cars
on the petitioned properties to be rezoned.
(2) Should we decide to store salvage cars on the properties under petition, we will provide a
site plan approved by Pittsylvania County, complying with all local and State code requirements
and develop according to site plan.
The Planning Commission, with no opposition, recommended granting the petitioners' request
with proffer. Woodrow Hancock was present to represent the petition. No one signed up to
speak and Mr. Barber closed the public hearing at 7:18pm. Motion was made by Mr. Snead,
seconded by Mr. Pritchett, to approve the petitioner's request, which included the proffer, to
rezone Case R-11-038 from M-1 to M-2. The following Roll Call vote was recorded: Mr.
Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; Mr. Davis-Yes; Mr. Snead-Yes; Mr. Pritchett-
Yes and Mr. Barber-Yes. Mr. Snead's motion was unanimously approved by the Board
This concluded the rezoning cases.
Proposed Amendment to Pittsylvania County Code, Chapter 31-Fire Prevention; Section
31-3.1(b)(8)-Service Fee for Emergency Ambulance Transport-Definitions and Subsection
31-3.3(g)-Billing. Definition of "Immediate Family Member"
Mr. Barber opened the public heazing at 7:20pm. Mr. Sleeper explained the proposed
amendment had come on the recommendation of the Emergency Medical Advisory Committee
(EMAC) that set up the required pricing and guidelines for ambulance billing in Pittsylvania
County. EMAC advised that Chapter 31-3.1 (b)(8)-Service Fee for Emergency Ambulance
Transport-Definitions; the removal of the definition of Immediate Family, and additionally, this
would affect Subsection 31-3.3(g) Billing, in which the definition would also be eliminated.
EMAC stated the family members of the family members of emergency medical members
should be billed like everyone else since generally their insurance providers covered this chazge.
No one signed up to speak and Mr. Bazber closed the public hearing at 7:21. Motion was made
by Mr. Harville, seconded by Mr. Ecker, to approve the amendment to Chapter 31 as
recommended by the EMAC, eliminating the Immediate Family Member definitions and
references. The following Roll Call vote was recorded: Mr. Harville-Yes; Mr. Ecker-Yes; Mr.
Davis-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes and Mr. Bazber-Yes. Mr.
Harville's motion was unanimously approved by the Board.
Proposed Amendment to Pittsylvania County Code, Chapter 5-Cemeteries:
Proposal to add an approximated 1-acre tract of land to be used as a cemetery for the New
Chapel Church in Gretna, Virginia.
Mr. Barber opened the public hearing at 7:22pm. The Reverend Jerry Jones, of the New Chapel
Church, was present to represent the proposed amendment request. Mr. Sleeper explained that
the New Chapel Church of Gretna, Virginia, was again before the Board requesting Chapter 5 of
the Pittsylvania County Code be amended to allow the church to establish an approximately 1-
acre tract of land to be used as a cemetery on SR 763/Weatherford Road, in the Staunton River
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October 18, 2011
District, which is a completely different location than the church's request in May 2011. Mr.
Sleeper stated that the property did meet the criteria established in §57-26 of the Code of
Virginia, 1950, as amended, in relation to location of cemeteries on private property. The first
person signed up to speak was Mr. Robert Huggins who lives on Weatherford Road. Mr.
Huggins was concerned about the possible decrease in surrounding property values if a cemetery
is established and raised concerned about required setbacks of the proposed cemetery. Mr. Ricky
Childress, also a resident of Weatherford Road and believed his property to be adjacent to the
proposed cemetery, raised concerns on the proximity of the cemetery to his property. Mr.
Sleeper pointed out Mr. Childress' property and the proposed cemetery site on the advertised
map and stated the two sites would be approximately 4000 feet apart, along the highway, from
each other. Ms. Virginia Newman, who also lives on Weatherford Road, questioned whether the
cemetery could be moved to another location or expanded once the Boazd approves it. Mr.
Sleeper stated that once the Boazd approved it, the cemetery could not be expanded or re-located
without coming before the Board again and amending Chapter 5 of the Pittsylvania County
Code. Ms. Newman also stated her concerns about ground contamination since in the State of
Virginia a vault is not required for burials and it appeazed that Rev. Jones planned to have the
cemetery across the road from her property. Mr. Sleeper again pointed out the location of the
cemetery on the advertised map at being on the faz of end Weatherford Road, which was
approximately 4000 feet from her driveway. Ms. Newman's final question was why the New
Chapel Church, located on Summerset Road, was not putting the cemetery neaz their church
since there dppeazed to be an abundant amount of open landing surrounding the church. Mr.
Snead addressed Rev. Jones with this question and Rev. Jones' response to Mr. Snead was that
his request to place the cemetery on Weatherford Road met the criteria of the Code of Virginia.
No one else was signed up to speak and Mr. Bazber closed the public heazing at 7:33pm. Motion
was made by Mr. Ecker, seconded by Mr. Ingram, to approve the request of the New Chapel
Church to amend Chapter 5 of the Pittsylvania County Code to include a 1-acre cemetery on
Weatherford Road as the church's cemetery. The following Roll Call vote was recorded: Mr.
Ecker-Yes; Mr. Davis-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-
Yes and Mr. Bazber-Yes. The Board unanimously approved Mr. Eclcer's motion.
This concluded the public hearings.
Unfinished Business
At the October 3, 2011 meeting of the Board of Supervisors, motion was made by Mr.
Harville, seconded by Mr. Ingram, to approve the following reappropriations: $250.00 to
Sheriff-Towing Chazges (100-4-031200-3170), $1,442.78 to Sheriff-Parts (100-4-031200-6030),
$2,878.85 to Sheriff-Labor (100-4-031200-6031), $317.09 to Fire &Rescue-United Way (100-4-
032200-5667), $98.47 to Extradition (100-4-033100-5550), $30.00 to Animal Control-Donations
(100-4-035100-5883), $250.00 to Ag Development-Office Supplies (100-4-082500-6001),
$15,585.57 to WIA-Rent (251-4-353160-5420), $761.00 to WIA-Other Operating Supplies (25]-
4-353853-6014). This motion required a 10-day layover that had now been met. The following
Roll Call vote was recorded: Mr. Davis-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-
Yes; Mr. Hazville-Yes; Mr. Ecker-Yes; and Mr. Barber-Yes. Mr. Harville's motion was
unanimously approved by the Board.
New Business
The following motions came from the Finance Committee meeting, which met at Spm,
October 18, 2011, prior to the Board of Supervisor meeting.
(a) School Appropriations as followings:
Instruction 596,339.70
Admn./Attend & Health Svcs 31,650.00
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Pupil Transportation 78,800.00
Operation & Maintenance 48,445.00
Non-Instructional Operations 71,050.00
Technology 14,860.00
Facilities 240,308.00
Total $1,081,452.70
The following Roll Call vote was recorded: Mr. Snead-Yes; Mr. Pritchett-Yes; Mr.
Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; Mr. Davis-Yes and Mr. Bazber-Yes. Committee
motion was approved by the Board by a unanimous vote.
(b) Motion to approve the Danville-Pittsylvania Regional Industrial Facility Authority
Support Agreement and Financial Documents-Resolution 2011-10-07; Resolution 2011-10-08
and Resolution 2011-10-09.
The following Roll Call vote was recorded for Resolution 2011-10-07: Mr. Snead-Yes;
Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; Mr. Davis-Yes and Mr.
Bazber-Yes. Committee motion was approved by the Board by a unanimous vote.
The following Roll Call vote was recorded for Resolution 2011-10-08: Mr. Snead-Yes;
Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; Mr. Davis-Yes and Mr.
Barber-Yes. Committee motion was approved by the Board by a unanimous vote.
The following Roll Call vote was recorded for Resolution 2011-10-09: Mr. Snead-Yes;
Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; Mr. Davis-Yes and Mr.
Barber-Yes. Committee motion was approved by the Board by a unanimous vote.
RESOLUTION OF THE BOARD OF SUPERVISORS
OF THE COUNTY OF PITTSYLVANIA, VIRGINIA
APPROVING AN ASSIGNMENT OF FUNDS TO BE RECEIVED FROM THE
VIRGINIA TOBACCO INDEMNIFICATION AND COMMUNITY REVITALIZATION
COMMISSION
2011-10-07
WHEREAS, County of Pittsylvania, Virginia (the "County") and the City of
Danville, Virginia (the "City") are jointly developing an industrial park to be owned by the
Danville-Pittsylvania Regional Industrial Facility Authority (the "Authority"), to attract
industries and promote economic development; and
WHEREAS, the County and the City desire, in conjunction with the Authority, to
finance, as part of the development of the industrial pazk, land acquisition and related capital
expenditures (the "Project"); and
WHEREAS, the Authority now proposes to undertake the financing of the
Project, including necessazy expenses incidental thereto, by the issuance of its fixed rate bonds in
an aggregate principal amount not to exceed $13,700,000 (the "Bonds"); and
WHEREAS, the principal of, premium, if any, and interest on, the Bonds and
other costs relating to the issuance thereof (collectively, the "Debt Service") are to be paid by the
Authority from funds that are subject to appropriation in each fiscal year by the County and the
City, with the City and the County each being responsible for one-half of such Debt Service; and
WHEREAS, the Virginia Tobacco Indemnification and Community
Revitalization Commission (the "Commission") has adopted a Resolution (the "Grant
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Adjaumed Meeting
October 18, 2011
Resolution") stating its intent to allocate and pay $2,901,987.50 to the City (the "City Grant")
and $2,901,987.50 to the County (the "County Grant") for the payment of a portion of the Debt
Service; and
WHEREAS, in connection with its purchase of the Bonds, Davenport &
Company LLC desires that the use of the City Grant by the City and of the County Grant by the
County for the payment of Debt Service as provided for in the Grant Resolution be formalized in
an Assignment Agreement, dated as of November 1, 2011 (the "Assignment Agreement"),
among the City, the County, the Authority and the bond trustee; and
WHEREAS, the Assignment Agreement has been presented to the Boazd of
Supervisors of the County (the "Boazd") in substantially final form;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
SUPERVISORS OF THE COUNTY OF PITTSYLVANIA, VIRGINIA:
Form and Authorization of Assignment Agreement. The Assignment
Agreement is hereby approved, with such variations, insertions, changes or deletions
(including without limitation changes to the date thereof) as may be approved by the
Chairman or the Vice Chairman of the Board or the County Administrator. The execution
and delivery of the Assignment Agreement are hereby authorized.
Execution and Delivery of Assignment Agreement. The Chairman
and the Vice Chairman of the Board and the County Administrator, any of whom may act,
are each authorized and directed to execute the Assignment Agreement on behalf of the
County. The Clerk and Deputy Clerk of the Board of the County, either of whom may act,
are each authorized and directed to affix the seal of the County to the Assignment
Agreement (if required), attest the seal (if required) and deliver the Assignment Agreement
to the other parties thereto.
Further Actions. The Chairman and the Vice Chairman of the Board
and other officers and agents of the County, including the County Administrator and the
Finance Director, are authorized and directed to take such further actions as they deem
necessary regarding the execution and delivery of the Assignment Agreement, including,
without limitation, the execution and delivery of any closing documents and certificates
relating thereto. All such actions previously taken by the Chairman, Vice Chairman or
such officers and agents are hereby approved, ratified and confirmed.
Limitation of Liability of Officials of the County. No covenant,
condition, agreement or obligation contained herein shall be deemed to be a covenant,
condition, agreement or obligation of an officer, employee or agent of the County in his or
her individual capacity, and no officer of the County executing the Assignment Agreement
shall be liable personally on the Assignment Agreement or be subject to any personal
liability or accountability by reason of the execution and delivery thereof.
Effective Date. This Resolution shall take effect immediately.
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Adjourned Meeting
October 18, 2011
RESOLUTION OF THE BOARD OF SUPERVISORS
OF THE COUNTY OF PITTSYLVANIA, VIRGINIA
APPROVING A SUPPORT AGREEMENT WITH THE DANVILLE-PITTSYLVANIA
REGIONAL INDUSTRIAL FACILITY AUTHORITY
2011-10-08
WHEREAS, the County of Pittsylvania, Virginia (the "County") and the City of
Danville, Virginia (the "City") are jointly developing an industrial park to be owned by the
Danville-Pittsylvania Regional Industrial Facility Authority (the "Authority"), to attract
industries and promote economic development; and
WHEREAS, the City and the County desire, in conjunction with the Authority, to
finance, as part of the development of the industrial pazk, land acquisition and related capital
expenditures (the "Project"); and
WHEREAS, the Authority now proposes to undertake the financing of the
Project, including necessary expenses incidental thereto, by the issuance of its fixed rate bonds in
an aggregate principal amount not to exceed $13,700,000 (the "Bonds"); and
WHEREAS, the principal of, premium, if any, and interest on, the Bonds and
other costs relating to the issuance thereof (collectively, the "Debt Service") are to be paid by the
Authority from funds that are subject to appropriation in each fiscal year by the County and the
City, with the City and the County each being responsible for one-half of such Debt Service; and
WHEREAS, in connection with its purchase of the Bonds, Davenport &
Company LLC desires that the commitment of the City and County to provide such funds,
subject to annual appropriation as described above, be set forth in a Support Agreement, dated as
of November 1, 2011 (the "Support Agreement"), between the County and the Authority and in a
Support Agreement, dated as of November 1, 2011, between the City and the Authority; and
WHEREAS, the Support Agreement has been presented to the Boazd of
Supervisors of the County (the "Board") in substantially final form;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
SUPERVISORS OF THE COUNTY OF PITTSYLVANIA, VIRGINIA:
Form and Authorization of Suaaort Aereement. The Support
Agreement is hereby approved, with such variations, insertions, changes or deletions
(including without limitation changes to the date thereof) as may be approved by the
Chairman or the Vice Chairman of the Board or the County Administrator. The execution
and delivery of the Support Agreement are hereby authorized.
Execution and Delivery of Support Aereement. The Chairman and
the Vice Chairman of the Board and the County Administrator, any of whom may act, are
each authorized and directed to execute the Support Agreement on behalf of the County.
The Clerk and Deputy Clerk of the Board, either of whom may act, are each authorized
and directed to affix the seal of the County to the Support Agreement (if required), attest
the seal (if required) and deliver the Support Agreement to the other parties thereto.
Reaffirmation of Prior Resolution and Aaaroval of Issuance of Bonds.
The Board reaffirms its October 6, 2008 resolution evidencing approval of the Project, and
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Adjourned Meetutg
October 18, 2011
the Board hereby approves the issuance of the Bonds by the Authority to finance the costs
of the Project.
Further Actions. The Chairman and the Vice Chairman of the Board
and other officers and agents of the County, including the County Administrator and the
Finance Director, are authorized and directed to take such further actions as they deem
necessary regarding the execution and delivery of the Support Agreement, including,
without limitation, the execution and delivery of any closing documents and certificates
with respect to the issuance of the Bonds by the Authority. All such actions previously
taken by the Chairman, Vice Chairman or such officers and agents are hereby approved,
ratified and confirmed.
Limitation of Liability of Officials of the County. No covenant,
condition, agreement or obligation contained herein shall be deemed to be a covenant,
condition, agreement or obligation of an officer, employee or agent of the County in his or
her individual capacity, and no officer of the County executing the Support Agreement
shall be liable personally on the Support Agreement or be subject to any personal liability
or accountability by reason of the execution and delivery thereof.
Effective Date. This Resolution shall take effect immediately.
RESOLUTION OF THE BOARD OF SUPERVISORS
OF THE COUNTY OF PITTSYLVANIA, VIRGINIA
AUTHORIZING A CONTINUING DISCLOSURE AGREEMENT, DISCLOSURE
INFORMATION AND CERTAIN ACTIONS IN CONNECTION WITH A FINANCING
BY THE DANVILLE-PITTSYLVANIA
REGIONAL INDUSTRIAL FACILITY AUTHORITY
2011-10-09
The City of Danville, Virginia (the "City") and the County of Pittsylvania,
Virginia (the "County") aze members of the Danville-Pittsylvania Regional Industrial Facility
Authority (the "Authority") and are jointly developing an industrial pazk to be owned by the
Authority in order to attract industries and promote economic development; and
The City and the County desire, in conjunction with the Authority, to finance, as
part of the development of the industrial park, land acquisition and related capital expenditures
(the "Project").
The Authority now proposes to undertake the financing of the Project, including
necessary expenses incidental thereto, by the issuance of its fixed rate bonds in an aggregate
principal amount not to exceed $13,700,000 (the "Bonds").
Rule 15c2-12 (the "Rule"), as promulgated by the Securities and Exchange
Commission under the Securities Exchange Act of 1934, as amended, requires the underwriter
for publicly-sold obligations, such as the Bonds, to obtain written undertakings from "obligated
persons" (within the meaning of the Rule) to provide certain financial data and information to
certain entities from time-to-time.
The County, in its role as a member jurisdiction of the Authority, is an obligated
person for purposes of the Rule and, therefore, has been asked to enter into a Continuing
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Adjourned Meeting
October 18, 2011
Disclosure Agreement (the "Continuing Disclosure Agreement") to famish the financial data and
information required by the Rule. The Continuing Disclosure Agreement will be in substantially
the form presented to this meeting of the Board of Supervisors of the County (the "Board").
Further, as a member of the Authority, the County will be asked to provide certain information
contained in an Appendix (the "County Appendix") and provide its audited financial statements
to the Authority for inclusion in an offering document to be circulated to investors in connection
with the offering and sale of the Bonds (the "Preliminary Official Statement").
The Board is willing to enter into the Continuing Disclosure Agreement and to
furnish the information requested for the Preliminary Official Statement including the County
Appendix.
The forms of the Continuing Disclosure Agreement and the County Appendix
have been made available to the members of the Boazd prior to this meeting and have been filed
with the County's records.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
SUPERVISORS OF THE COUNTY OF PITTSYLVANIA, VIRGINIA:
Authorization of Continuing Disclosure Agreement. The Continuing
Disclosure Agreement is hereby approved in substantially the form made available to the
members of the Board prior to this meeting, with such changes, insertions, omissions or
amendments (including, without limitation, changes of the dates thereof and therein) as
may be approved by the Chairman or Vice Chairman of the Board or the County
Administrator. The approval of any such changes, insertions, omissions and amendments
shall be evidenced conclusively by the execution and delivery of the Continuing Disclosure
Agreement. The performance of the County's obligations under the Continuing Disclosure
Agreement is authorized and directed.
Execution and Delivery of Continuing Disclosure Agreement The
Chairman and Vice Chairman of the Board and the County Administrator, any of whom
may act, are each authorized and directed to execute the Continuing Disclosure Agreement
on behalf of the County. The Clerk and Deputy Clerk of the County, either of whom may
act, are each authorized and directed to affix the seal of the County to the Continuing
Disclosure Agreement (if required), attest the seal (if required) and deliver the Continuing
Disclosure Agreement to the other parties thereto.
Approval of County Appendix. The County authorizes and approves
the information with respect to the County that is contained in the County Appendix and
authorizes its inclusion in the Preliminary Official Statement and in the Official Statement
in tnal form that is to be prepared in connection with the public offering of the Bonds (the
"Final Official Statement"), with such completions, omissions, insertions and changes not
inconsistent with this Resolution as may be approved by the County Administrator or the
Director of Finance. The County Administrator and the County's Director of Finance,
either of whom may act, are authorized and directed to take whatever actions are
necessary or appropriate to aid in ensuring compliance with the Rule in connection with
the Bonds. The County Administrator and the County's Director of Finance, either of
whom may act, are authorized, on behalf of the County, to deem the Preliminary Official
Statement and the Final Official Statement, as to information with respect to the County in
the County Appendix or otherwise, to be final as of its date within the meaning of the Rule.
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Adjourned Meeting
October 18, 2011
The distribution of the Preliminary Official Statement and the Final Official Statement
shall be conclusive evidence that each has been deemed final, as to information with respect
to the County in the County Appendix or otherwise, as of its date by the County. The
County Administrator and the County's Director of Finance, either of whom may act, are
each authorized to execute a certificate as of the sale date of the Bonds with respect to the
matters set forth herein and other matters relating to the issuance of the Bonds by the
Authority.
Further Actions. The Chairman and the Vice Chairman of the Board
and other officers and agents of the County, including the County Administrator and the
Finance Director, are authorized and directed to take such further actions as they deem
necessary regarding the execution and delivery of the Continuing Disclosure Agreement
and the carrying out of any matters authorized by this Resolution, including, without
limitation, the execution and delivery of any closing documents and certificates with
respect to the issuance of the Bonds by the Authority. All such actions previously taken by
the Chairman or the Vice Chairman of the Board or such officers and agents are hereby
approved, ratified and confirmed.
Limitation of Liability of Officials of the County. No covenant,
condition, agreement or obligation contained herein shall be deemed to be a covenant,
condition, agreement or obligation of an officer, employee or agent of the County in his or
her individual capacity, and no officer of the County executing the Continuing Disclosure
Agreement shall be liable personally on the Continuing Disclosure Agreement or be subject
to any personal liability or accountability by reason of the execution and delivery thereof.
Effective Date. This Resolution shall take effect immediately upon its
adoption.
(c) Motion came from Committee to approve an appropriation of $1 million from the
Debt Service Reserve Fund to the 2012 Fiscal Budget. This motion required a 10-day layover
(d) Motion came from Committee approving the Leasehold Deed of Trust and Security
Agreement; Prime Lease and Local Lease Acquisition Agreement and Financing Lease between
the Virginia Resources Authority and the Board of Supervisors of Pittsylvania County. The
following Roll Call vote was recorded: Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr.
Harville-Yes; Mr. Esker-Yes; Mr. Davis-Yes and Mr. Barber-Yes. Committee motion was
approved by the Board by a unanimous vote.
(e) Motion came from Committee approving Resolution 2011-10-06 and the following
Roll Call Vote was recorded: Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-
Yes; Mr. Esker-Yes; Mr. Davis-Yes and Mr. Barber-Yes. Committee motion was approved by
the Boazd by a unanimous vote.
RESOLUTION OF THE BOARD OF SUPERVISORS
OF PITTSYLVANIA COUNTY. VIRGINIA
2011-10-06
WHEREAS, the Boazd of Supervisors of Pittsylvania County, Virginia (the "Boazd") has
determined that Pittsylvania County, Virginia (the "County") has an immediate need for certain
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Adjourned Meeting
October 18, 2011
capital improvements to the County's landfill, including but not limited to the construction of a
new cell, and the acquisition of a solid waste compactor (collectively, the "Project");
WHEREAS, there has been presented to the Board a plan for the financing of the Project
which would not create debt of the County for purposes of the Virginia Constitution;
WHEREAS, pursuant to such financing plan, the Virginia Resources Authority (the
"VRA") would use a portion of the proceeds of its Infrastructure and State Moral Obligation
Revenue Bonds (Virginia Pooled Financing Program), Series 2011B (as more particulazly
defined in the below defined Lease, the "VRA Bonds") to finance the Project and pay financing
costs in accordance with the terms of a Local Lease Acquisition Agreement and Financing
Lease, dated as of October 15, 2011 (the "Lease"), between the County and VRA;
WHEREAS, the County will enter into a Prime Lease (the "Prime Lease") with VRA
whereby the County will lease certain real estate, which may include any or all of the real estate
related to the County's administrative building, owned by the County as may be required by
VRA (the "Real Estate") and the associated improvements and property located thereon (the
"Improvements") to VRA;
WHEREAS, the County will enter into the Lease with VRA pursuant to which VRA will
lease the Real Estate and the Improvements back to the County and the County will make rental
payments corresponding in amount and timing to the debt service on the portion of the VRA
Bonds issued to finance the Project (the "Rental Payments");
WHEREAS, pursuant to the Lease the County will undertake and complete the Project;
WHEREAS, the Lease shall indicate that approximately $2,873,720 is the amount of
proceeds requested (the "Proceeds Requested") from VRA;
WHEREAS, VRA has advised the County that the sale date of the VRA Bonds is
tentatively scheduled for November 2, 2011, but may occur, subject to market conditions, at any
time between October I5, 2011 and November 15, 2011 (the "VRA Sale Date"), and that VRA's
objective is to pay the County an amount which, in VRA's judgment, reflects the market value of
the Rental Payments under the Lease (the "VRA Purchase Price Objective"), taking into
consideration the Tazgeted Savings, the Proceeds Requested and such factors as the purchase
price to be received by VRA for VRA Bonds, the issuance costs of the VRA Bonds (consisting
of the underwriters' discount and other costs incurred by VRA (collectively, the "VRA Costs"))
and other mazket conditions relating to the sale of the VRA Bonds;
WHEREAS, such factors may result in the County receiving an amount other than the
paz amount of the aggregate principal components of the Rental Payments under the Lease and
consequently (i) the aggregate principal components of the Rental Payments under the Lease
may be greater than the Proceeds Requested in order to receive an amount of proceeds that is
substantially equal to the Proceeds Requested, or (ii) if the maximum authorized aggregate
principal components of the Rental Payments under the Lease set forth in pazagraph 2 of this
Resolution does not exceed the Proceeds Requested by at least the amount of the VRA Costs and
any original issue discount, the amount to be paid to the County, given the VRA Purchase Price
Objective and market conditions, will be less than the Proceeds Requested;
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Adjourned Meeting
October 18, 2011
WHEREAS, there have been made available to the members of the Board at this meeting
preliminary drafts of the following documents (collectively, the "Documents") in connection
with the transactions described above, copies of which shall be filed with the records of the
Board:
(a) Prime Lease;
(b) Lease;
(c) Non-Arbitrage Certificate and Tax Compliance Agreement, dated the date
of its execution and delivery (the "Tax Compliance Agreement"), between VRA and the County;
and
(d) Leasehold Deed of Trust and Security Agreement, dated as of November
1, 2011 (the "Deed of Trust"), from VRA to the deed of trust trustees thereunder for the benefit
of U.S. Bank National Association, as trustee (the "Trustee"); and
WHEREAS, the payments due under the Lease shall be subject to appropriation by the
County for each fiscal yeaz;
BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF PITTSYLVANIA
COUNTY, VIRGINIA:
1. The Board hereby finds and determines that it is in the best interests of the
County to proceed with the financing of the Project. After consideration of the methods of
financing the Project, it is hereby determined that it is in the best interests of the County to
accept, and the County does hereby accept, the offer from VRA for the financing of the Project
as contemplated by the Lease.
2. The total principal amount financed under the Lease shall not exceed
$3,250,000, the interest component of the Rental Payments under the Lease shall be
calculated at a rate not to exceed 5.00% (exclusive of "supplemental interest" as provided
in the Lease) and the Lease shall terminate no later than November 30, 2026. Given the
VRA Purchase Price Objective and market conditions, it may become necessary to enter
into the Lease with aggregate principal components of the Rental Payments greater than
the Proceeds Requested. If the limitation on the maximum aggregate principal components
of Rental Payments on the Lease set forth in this paragraph 2 restricts VRA's ability to
generate the Proceeds Requested, taking into account the VRA Costs, the VRA Purchase
Price Objective and market conditions, the County Administrator is authorized to accept a
purchase price at an amount less than the Proceeds Requested. The actions of the County
Administrator shall be conclusive, and no further action shall be necessary on the part of
the Board. Subject to the foregoing limitations, the County authorizes VRA to establish the
final principal amount financed under the Lease, the Snal interest components of the
Rental Payments under the Lease and the interest rates at which the same are calculated,
the final termination date of the Lease and the t"inal principal amortization schedule as
evidenced by the principal components of the Rental Payments under the Lease. No
further action or approval of such financing terms shall be necessary on the part of the
County. The Rental Payments and any penalties or premiums due under the Lease shal- be
payable op the dates and in the amounts set forth in the Lease. The County may, at its
option, redeem, prepay or refund the Rental Payments due under the Lease upon the terms
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Adjourned Meeting
October 18, 2011
set forth therein. The interest component of the Rental Payments payable under the Lease
shall be computed on the basis described in the Lease.
As set forth in the Lease, the County agrees to pay, subject to appropriation, the
"supplemental interest" and other changes as provided therein, including such amounts as may be
necessary to maintain or replenish the VRA Reserve and, on the demand of VRA, a late payment
penalty if any Rental Payment on the Lease is not paid within ten days after its due date.
The Rental Payments and other amounts payable under the Lease shall be payable
in lawful money of the United States of America.
3. The Documents shall be in substantially the forms submitted to this
meeting, which are hereby approved, with such completions, omissions, insertions and changes
(including changes of dates of documents) as may be subsequently approved by the Chairman
and Vice Chairman of the Board and the County Administrator, any of whom may act, which
approval shall be evidenced conclusively by the execution and delivery of the Documents to
which the County is a party by such Chairman or Vice Chairman of the Boazd or the County
Administrator but subject to VRA's ability to establish certain final financing terms as provided
in Section 2 hereof.
4. The Chairman and Vice Chairman of the Board and the County
Administrator, any of whom may act, are each hereby authorized and directed to execute and
deliver the Documents to which the County is a party and to acknowledge and consent to, if
necessary, the provisions of the Deed of Trust. The Chairman and Vice Chairman of the Boazd
and the County Administrator, any of whom may act, are each hereby also authorized to cause
the recording, with the Circuit Court Clerk's Office of Pittsylvania County, Virginia, of the
Prime Lease, the Lease and the Leasehold Deed of Trust, if so requested by VRA. The Clerk
and Deputy County Clerk of the Board, either of whom may act, aze each hereby authorized and
directed to affix the County seal to any of the Documents to which the County is a party and to
attest the same.
5. The Chairman and Vice Chairman of the Board and the County
Administrator and other appropriate officials of the County, including the Clerk and Deputy
Clerk of the Board, are each hereby authorized to execute and deliver all other certificates,
instruments and documents in the name and on behalf of the County and to take all such further
action (a) as they may consider necessary or desirable to carry out the intent and purpose of this
Resolution, the financing of the Project or the execution, delivery and performance of the
Documents to which the County is a party or (b) as may be reasonably requested by VRA in
connection with any of the foregoing.
6. The County authorizes and consents to the inclusion of information with
respect to the County in VRA's Preliminary Official Statement and VRA's Official Statement in
final form, both prepared in connection with the sale of the VRA Bonds. The Chairman and
Vice Chairman of the Board and the County Administrator are each authorized and directed to
take whatever actions are necessary and/or appropriate to aid VRA in ensuring compliance with
Securities and Exchange Commission Rule 15c2-12.
7. The Board hereby selects and designates Troutman Sanders LLP as Bond
Counsel with respect to the financing contemplated by the Lease.
P28
Adjourned Meeting
October 18, 201 l
8. The County has heretofore received and reviewed the Information
Statement describing the State Non-Arbitrage Program of the Commonwealth of Virginia
("SNAP") and the Contract Creating the State Non-Arbitrage Program Pool I (the "Contract"),
and the County hereby authorizes the use of SNAP in connection with the investment of the
proceeds received by the County under the Lease, if the Chairman and Vice Chairman of the
Board and the County Administrator, any of whom may act, determine that the utilization of
SNAP is in the best interest of the County. The County acknowledges that the Treasury Boazd of
the Commonwealth of Virginia is not, and shall not be, in any way liable to the County in
connection with SNAP, except as otherwise provided in the Contract.
9. The County is authorized to enter into an interim financing in anticipation
of the execution and delivery of the Documents to which the County is a party (the "Interim
Financing"). The Chairman and Vice Chairman of the Board and the County Administrator, any
of whom may act, and such officers of the County as any of them may determine, are authorized
to execute and deliver such documents and agreements, including such short term leases,
financing agreements or other agreements with VRA or the Industrial Development Authority of
Pittsylvania County, Virginia, as may be necessary or desirable in connection with any such
Interim Financing, provided that the principal amount of the Interim Financing shall not exceed
the principal amount set forth in paragraph 2 hereof, shall be for a term not in excess of three
yeazs, and shall bear interest at an annual rate not in excess of 5.00%.
10. All acts of the Chairman and Vice Chairman of the Boazd and the County
Administrator and other officers of the County, regardless of whether such acts occurred prior to
or occur after the adoption of this Resolution, that aze in conformity with the purposes and intent
of this Resolution and in furtherance of the plan of financing, the execution and delivery of the
Lease and the undertaking of the Project are hereby approved and ratified.
11. The Project is hereby declared to be essential to the efficient operation of
the County, and the Boazd anticipates that the Project will continue to be essential to the
operation of the County during the term of the Lease. The Board, while recognizing that it is not
empowered to make any binding commitment to make appropriations beyond the current fiscal
year, hereby states its intent to make annual appropriations in future fiscal years in amounts
sufficient to permit the County to make all payments under the Lease and hereby recommends
that future Boards of Supervisors do likewise during the term of the Lease. If the County
exercises its right not to appropriate money for Rental Payments under the Lease, the County
understands that VRA, or the Trustee as assignee of VRA, may terminate the Lease or otherwise
exclude the County from possession of the property serving as collateral or any portion thereof to
the extent provided in the Lease.
12. All resolutions, ordinances or parts thereof in conflict herewith aze repealed.
13. This Resolution shall take effect immediately.
Adopted: October 18, 2011
(f) Motion came from Committee to approve a Letter of Engagement between Davenport
& Company, Inc, and Pittsylvania County to provide Plan of Finance development services for
the County's Landfill project in an amount of approximately $52,150.00. The Board approved
the Committee's motion by a majority vote of 6-1, with Mr. Ingram opposing.
This concluded motionsJrom the Finance Committee.
P29
Adjourned Meeting
October 18, 2011
Motion was made by Mr. Harville, seconded by Mr. Snead, to refer a resolution from the
Smith Mountain Marine Business Association to the Pittsylvania County Board of Supervisors
Legislation Committee to review and their next meeting, which was unanimously approved by
the Board.
Motion was made by Mr. Harville, seconded by Mr. Ecker to set a public hearing for
proposed Condominium Conversion amendments Chapter 35 of the Pittsylvania County Code
for November 15, 2011, which was unanimously approved by the Board.
Motion was made by Mr. Snead, seconded by Mr. Ecker, to approve a proposed
courtroom security policy. Mr. Ingram stated that he would like to see something that could be
enforceable with fines and a substitute motion as made by Mr. Ingram, seconded by Mr. Davis,
to refer this to the Legislative Committee, which was unanimously approved by the Board.
Motion was made by Mr. Ecker, seconded by Mr. Ingram, to set a public hearing for
November 15, 2011 to receive citizen input on a proposed amendment to Chapter 31 of the
Pittsylvania County Code that would recognize the North Halifax Rescue Squad as an approved
agency for Pittsylvania County.
Motion was made by Mr. Harville, seconded by Mr. Snead, to reject the bids submitted
for an Invitation to Bid for Unifotm Rental Services for the Landfill and for Building & Grounds
and authorize Purchasing to re-bid the service due to clazification needed for some of the bid
specifications, which was unanimously approved by the Board.
Motion was made by Mr. Snead, seconded by Mr. Davis, to authorize the County
Administrator to negotiate a contract with Wingate Appraisal Service, which was approved by a
majority 6-1 vote of the Boazd, with Mr. Ingram opposing.
Motion was made by Mr. Harville, seconded by Mr. Snead, to authorize the Purchasing
Department to issue a Request For Proposals for insurance services for the Fire & Rescue
agencies in the County, which was unanimously approved by the Baord.
Closed Session
Motion was made by Mr. Snead, seconded by Mr. Pritchett, to enter into Closed Session
for the following purpose:
Consultation with legal counsel and briefings by staff members or consultants pertaining
to actual or probable litigation, where such consultation or briefing in open meeting
would adversely affect the negotiating or litigating posture of the public body; and
consultation with legal counsel employed or retained by a public body regarding
specific legal matters requiring the provision of legal advice by such counsel.
Authority: Virginia Code § 2.2-3711(A)(7), 1950, as amended
Subject Matter: Jane Doe vs. Pittsylvania County, Virginia
and the Pittsylvania County Board of Supervisors
Purpose: Briefing by Legal Counsel
Mr. Snead's motion was unanimously approved by the Board and the Board entered Closed
Session at 8:03pm.
P30
Adjourned Meeting
October 18, 20l 1
Motion was made by Mr. Harville, seconded by Mr. Snead, to return to Open Session,
which was unanimously approved by the Board.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CERTIFY CLOSED MEETING
BE IT RESOLVED that at the Adjourned Meeting of the Pittsylvania County Boazd of
Supervisors on October 18, 2011, the Boazd hereby certifies by a recorded vote that to the best of
each board member's knowledge only public business matters lawfully exempted from the open
meeting requirements of the Virginia Freedom of Information Act and identified in the motion
authorizing he closed meeting were heard, discussed or considered in the closed meeting. If any
member believes that there was a departwe from the requirements of the Code, he shall so state
prior to the vote indicating the substance of the departwe. The statement shall be recorded in the
minutes of the Boazd.
Vote
Coy E. Harville Yes
Mazshall A. Ecker Yes
Henry A. Davis, Jr. Yes
James H. Snead Yes
William H. Pritchett Yes
Fred M. Ingram Yes
Tim R. Barber Yes
The Board returned to Open Session at 9:21pm.
Motion was made by Mr. Harville, seconded by Mr. Snead, to award a Letter of
Agreement to William M. Stanley, Jr. of Moneta, Virginia, as co-counsel in the Jane Doe vs.
Pittsylvania County suit, which was unanimously approved by the Board.
Resorts from Board Members
The Legislative Committee meeting was set for November 15, 2011 at Spm.
Resorts from County Administrator
Mr. Sleeper was asked by Mr. Harville to give the Board any documentation/history on
where the County has sought to join with surrounding localities on an E911 system.
Mr. Greg Sides, Assistant County Administrator for Planning and Development,
submitted a handout sheet that summarized the recently completed Olde Dominion Agricultural
Complex Economic Impact Analysis that was prepared by Jack Faucett Assoicates.
Adjournment
Motion was made by Mr. Davis, seconded by Mr. Snead to adjourn, which was
unanimously approved by the Board. The meeting adjourned at 9:30pm.
P31
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
11-07-11
ITEM NUMBER:
6(d)
Consent Agenda: Sheriff-Halloween Contributions
SUBJECT/PROPOSAL/REOUEST:
ACTION:
INFORMATION:
Sheriff sOffice -Trunk or Treat Appropriation
STAFF CONTACT(S):
Sleeper, VanDerHyde
CONSENT AGENDA:
ACTION:
Yes
ATTACHMENTS:
No
INFORMATION:
BACKGROUND:
Sheriff Mike Taylor initiated a drive to solicit donations from businesses for the annual Trunk or Treat Event
sponsored by the Sheriff s Office. This year's event was held on Saturday, October 29, 2011 and provided a
safe alternative to the traditional trick or treat festivities of Halloween.
The Sheriff s Department collected a total of $395.00 for this year's Trunk or Treat Event. These funds need
to be appropriated to the Sheriff s Department budget in order to pay expenses incurred for this event.
RECOMMENDATION:
Staff recommends that the Board amend the Sheriffs Office 2011-2012 budget and appropriate $395.00 to
line item 100-4-031200-5878.
P32
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
11-07-11
ITEM NUMBER:
6(e)
Consent Agenda: Project Lifesaver
ACTION:
INFORMATION:
SUBJECT/PROPOSAL/REOUEST:
Sheriffs Office-Project Lifesaver Budget
Amendment
CONSENT AGENDA:
ACTION:
Yes
INFORMATION:
STAFF CONTACT(S):
ATTACHMENTS:
No
BACKGROUND:
Project Lifesaver is a program that was implemented by the Pittsylvania County Sheriffs Office in June,
2000, to assist in locating missing Alzheimer and dementia patients.
DISCUSSION:
The program is currently self-supporting, operating on donations. During the months of September and
October, 2011 the Sheriffs Office received $194.80 in donations.
RECOMMENDATION:
Staff recommends that the Board amend the Sheriff s Office budget and appropriate the $194.80 to line item
1 00-4-03 1 200-5 8 82. THIS APPROPRIATION REQUIRES A ROLL CALL VOTE.
P33
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
~~~ Resolution -William Pritchett
SUBJECT/PROPOSAL/REOUEST:
AGENDA DATE:
11-07-2011
ACTION:
ITEM NUMBER:
6 (f)
INFORMATION:
Resolution of Service
STAFF CONTACT(S):
II William D. Sleeper
CONSENT AGENDA:
ACTION:
Yes
INFORMATION:
ATTACHMENTS:
Yes
REVIEWED BY:
BACKGROUND:
Mr. William H. Pritchett has served on the Pittsylvania County Boazd of Supervisors since January 1992,
representing the Banister District. Mr. William H. Pritchett was the first African-American elected to the
Pittsylvania CounTy Board of Supervisors. His career spans twenty (20) yeazs representing all of the citizens of
Pittsylvania County with strong support for education and recreation, as well as economic and transportation
development.
Whereas, William H. Pritchett has announced his retirement with the Pittsylvania County Boazd of Supervisors and
is not running for the 2012 Election. Attached hereto is a resolution from the Pittsylvania County Boazd of
Supervisors commending the Honorable William H. Pritchett for his years of service and wishing him well in his
retirement.
RECOMMENDATION:
Staff recommends the Board of Supervisors approve the attached resolution and the Chairman present it to the
Honorable William H. Pritchett at the Board meeting on Monday, November 7, 201 I.
P34
I'ITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION
2011-10-10
VIRGINIA: At the regullr meeting of the Pittsylvania County Board of Supervisors held on November 7, 2011, in the
General District Courtroom of the Edwin R. Shields Courthouse Addition, the following resolution was presented and
adopted:
WHEREAS, Mr. William H. Pritchett, was elected to the Pittsylvania County Board of Supervisors in January
1992, representing the new Banister District; and
WHEREAS, William H. Pritchett began his exemplary career with Pittsylvania County in 1992 as the first
minority representative on the Pittsylvania County Boazd of Supervisors spanning a career of twenty years
representing the interest of all the citizens in both the Banister District and all of Pittsylvania County; and
WHEREAS, William H. Pritchett has served as the Chairman of the Board of Supervisors in 1996 and Vice-
Chairman of the Board of Supervisors upon seven different occasions. Mr. Pritchett has also served for a number of
years on the Pittsylvania County Social Services Board, as well as Pittsylvania County Community Services Board,
Pittsylvania County Planning Commission; and
WHEREAS, William H. Pritchett continued his long standing career by serving on the Danville-Pittsylvania
Regional Industrial Facilities Authority Board, the Danville-Pittsylvania County Small Business Development Center,
in addition he was the leader in organizing the West Piedmont Work Force Investment Board and served for over ten
years as Chairman of the Local Elected Officials Consortium. Mr. William H. Pritchett has served as Chairman, Vice-
Chairman and Treasurer of the West Piedmont Planning District Commission over his twenty year public service
career. Mr. Pritchett represented Pittsylvania County in a number of organizations including the Pittsylvania
Community Action Agency; and
WHEREAS, William H. Pritchett has tirelessly given his time and effort to improve to continue to service the
people of Pittsylvania County on subcommittees of the Board of Supervisors including Finance, Solid Waste,
Personnel, Property and Building, Legislative, Computer Telecommunications, Fire and Rescue Policy Board, and the
Board of Supervisor/School Board Liaison Committee and the Joint Sites and Facilities; and
WHEREAS, William H. Pritchett through his dedication and leadership has contributed to major
developments in Education, Economic Development, Recreation, and Community Development; now
THEREFORE, BE IT HEREBY RESOLVED, on the behalf of the Pittsylvania County Board of
Supervisors and all of the citizens of Pittsylvania County, we express our sincere appreciation to Mr. William H.
Pritchett for his outstanding service and exemplary leadership that has made him a significant figure in the history of
Pittsylvania County and wish him the best in his retirement; and
BE IT FURTHER RESOLOVED that a copy of this resolution be presented to Mr. William H. Pritchett on
Saturday, October 29~', 2011,
Given under my hand this 29`" day of October, 2011.
Tim R. Barber, Chairman
Pittsylvania County Board of Supervisors
William D. Sleeper, Clerk
Pittsylvania County Board of Supervisors
P35
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE: ITEM NUMBER: ''
Resolution -Henry A. Davis, Jr.
11-07-2011
6 (g)
Service Resolution
STAFF CONTACT(S):
William D. Sleeper
ACTION:
CONSENT AGENDA:
ACTION:
Yes
ATTACHMENTS:
Yes
REVIEWED BY:
BACKGROUND:
INFORMATION:
INFORMATION:
Mr. Henry A. Davis, Jr., was first elected to the Pittsylvania County Board of Supervisors in January 1992,
representing the Chatham-Blairs District. Henry A. Davis, Jr., was elected again in January 2004. He has served
on the Boazd of Supervisors for a total of twelve (12) years.
DISCUSSION:
Attached hereto, is a service resolution for the Honorable Henry A. Davis, Jr., for his service for the citizens of
Pittsylvania County.
RECOMMENDATION:
Staff recommends the Boazd of Supervisors approve and present the attached resolution to the Honorable Henry A.
Davis, Jr., on Monday, November 7, 2011, reflecting his services to the Board of Supervisors and to the citizens of
Pittsylvania County.
P36
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION
2011-11-O1
VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held on November 7, 201 1, in the
General District Courtroom of the Edwin R. Shields Courthouse Addition, the following resolution was presented and
adopted:
WHEREAS, Mr. Henry A. Davis, Jr., was elected to the Pittsybania County Boazd of Supervisors in January
1992, representing the new Chatham/Illairs District; and
WHEREAS, Henry A. Davis, Jr., began his exemplary career with Pittsylvania County in ]992 serving the
citizens of the ChathamBlairs District, as well as all of the citizens of Pittsylvania County spanning a career of over
twelve years, concentrating on conservative management and industrial and economic development; and
WHEREAS, Henry A. Davis, Jr., has served as both Chairman of the Board of Supervisors in 2010 and Vice-
Chairman of the Board of Supervisors in 2004. Mr. Davis also served for a number of years on the West Piedmont
Planning District Commission, as well as the McVopolitan Planning Organization and the Local Emergency Planning
Council, in addition to services for the Pittsylvania County Economic Development Organization and Pittsylvania
County Economic Development, Incorporated; and
WHEREAS, Henry A. Davis, Jr., continued his long standing cazeer by serving on the Danville-Pittsybania
Regional Industrial Facilities Authority Board, the Board of Directors of the Roanoke River Basin Association, as a
representative of Pittsylvania County on the Tri-County Re-Licensing Committee for Smith Mountain Lake; and
WHEREAS, Henry A. Davis, Jr., through faithful service, wise counseling, and experience, has contributed
substantially to the advancement of the citizens of Pittsylvania County and the ChathamBlairs District serving on
subcommittees of the Pittsylvania County Board of Supervisors, including Finance, Solid Waste, Personnel, Property
and Buildings, Legislative, Fire and Rescue Policy and Procedures, Computer/Telecommunications, Joint Sites and
Facilities Committee, Economic Development Committee and the Animal Pound Committee; and
WHEREAS, Henry A. Davis, Jr, has, by his dedication and leadership, faithfully and dutifully served the
Board of Supervisors and the citizens of Pittsylvania County; now
THEREFORE, BE IT HEREBY RESOLVED, on the behalf of the Pittsylvania County Board of
Supervisors and all of the citizens of Pittsylvania County, we express our sincere appreciation to Mr. Henry A. Davis,
Jr., for his outstanding service and exemplary leadership that has made him a significant figure in the growth and
development of Pittsylvania County and wish him the best in his retirement; and
BE IT FURTHER RESOLOVED that a copy of this resolution be presented to Mr. Henry A. Davis, Jr., on
Monday, November 7, 2011.
Given under my hand this 7'" day of November, 2011.
Tim R. Barber, Chairman
Pittsylvania County Board of Supervisors
William D. Sleeper, Clerk
Pittsylvania County Board of Supervisors
P37
UNFINISHE 9
BUSINESS
P38
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA DATE: ITEM NUMBER: ',
AGENDA TITLE: 11-07-11 7
Debt Service Appropriation-Motion came from
Finance Committee and has now met the 1 D-day
layover requirement.
ACTION:
Yes
INFORMATION:
SUBJECT/PROPOSAL/REOUEST:
Appropriation of funds for the establishment of a joint
Debt Service Reserve Fund as well as the
appropriation of funds for debt service payments
required for Landfill and Berry Hill
STAFF CONTACT(S):
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
No
REVIEWED BY:
INFORMATION:
BACKGROUND:
In October 2009, the Authority received a grant from the Virginia Tobacco Indemnification and Community
Revitalization Commission to pay for the first three yeazs of debt service, which required the establishment of
a $2,000,000 ($1,000,000 from the County and $1,000,000 from the City) debt service reserve fund. The
interest earned on the debt service reserve fund will help to pay for the debt service in yeazs four through
seven, assuming eight year bonds are issued and will also pay the final year of debt service. On March 1,
2010, the Boazd of Supervisors approved to transfer $1,000,000 to the County's Debt Service Reserve Fund
for this purpose.
Cun•ently, there is a total of $1,374,038.00 in the Debt Service Reserve Fund. It is necessary to appropriate
monies from this fund in order to forwazd $1,000,000 for the establishment of a joint Debt Service Reserve
Fund with the City of Danville to meet the requirements set forth in the support agreements for the Mega
Pazk. In addition to this amount, a total of $175,455 needs to be appropriated to cover the necessary debt
service requirements before year-end for the Landfill financing as well as the Berry Hill financing.
Therefore, a total appropriation of $1,175,455 is necessary from the County's Debt Service Reserve Fund at
this time.
RECOMMENDATION:
Staff recommends the Board of Supervisors appropriate a total of $1,175,455 from the Debt Service Reserve
Fund in the following manner: $1,000,000 for the establishment of a joint Debt Service Reserve Fund with
the City of Danville, $45,455 to the debt service department for Landfill and $130,000 to the debt service
department for Berry Hill. MOTION CAME FROM FINANCE COMMITTEE AND HAS NOW MET THE
10-DAY LAYOVER REQUIREMENT.
P39
NEW BUS[NESS
P40
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
ITEM NUMBER:
u Danville-Pittsylvania Community Services Boazd
FY2011 Annual Report Presentation
SUBJECT/PROPOSAL/REOUEST:
11-07-2011
ACTION:
No
FY2011 Annual Report
CONSENT AGENDA:
ACTION:
STAFF CONTACT(S):
William D. Sleeper
ATTACHMENTS:
No
REVIEWED BY:
BACKGROUND:
INFORMATION:
INFORMATION:
Annually, the Danville-Pittsylvania Community Services Boazd makes a report to the governing bodies of
Pittsylvania County and the City of Danville concerning programs operated by their agency.
DISCUSSION:
Mr. Dean Jennings of the Danville-Pittsylvania Community Services Boazd will make a presentation to the Boazd
of Supervisors of the FY2011 Annual Report for the Danville-Pittsylvania Community Services Boazd.
RECOMMENDATION:
Staff submits this to the Boazd of Supervisors for their consideration.
P41
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE: ITEM NUMBER:
I Telecommunications Committee Report
SUBJECT/PROPOSAL/REQUEST:
Report from Committee
STAFF CONTACT(S):
11-07-2011
ACTION:
Yes
CONSENT AGENDA:
ACTION:
William D. Sleeper
ATTACHMENTS:
No
REVIEWED BY:
INFORMATION:
BACKGROUND:
The Computer/Telecommunications Committee of the Pittsylvania County Board of Supervisors has been working
on a recommendation of proposal concerning the County's Emergency 911 Communication System since 2008.
The committee will meet on Monday. November 7, 2011 in the Conference Room of the Captain Martin Building
on Center Street to review the current options of Pittsylvania County concerning emergency communication
equipment.
DISCUSSION:
The Telecommunications Committee for the Board of Supervisors has traveled to Lynchburg, Virginia and York,
Pennsylvania to review systems in their development and in their operation concerning E-911 services. ]n addition,
consultations from Federal Engineering will be present to make presentations to the Board of Supervisors and
answer questions concerning NarrowBanding and 700 MHz Trunking Services.
RECOMMENDATION:
Recommendations maybe submitted following the meeting of the Computer/Telecommunications Committee of
the Board of Supervisors.
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
Resolution
AGENDA DATE:
November 7, 201 I
ITEM NUMBER:
10 I,
SUBJ ECT/PROPOSAL/REOUEST:
Adoption of Natural Hazards Mitigation Plan
STAFF CONTACT(S):
Sleeper, Davis
ACTION:
Yes
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
INFORMATION:
BACKGROUND:
The Disaster Mitigation Act of 2000 requires that local governments develop and adopt natural hazard
mitigation plans in order to receive certain federal assistance.
DISCUSSION:
A Mitigation Advisory Committee comprised of representatives from the Counties of Franklin, Hemy, Patrick
and Pittsylvania; the cities of Danville, Martinsville; and the towns of Chatham, Boones Mill, Gretna, Hurt,
Ridgeway, Rocky Mount and Stuart was convened in order to study the West Piedmont Region's risks from and
vulnerabilities to natural hazards, and to make recommendations on mitigating the effects of such hazazds. A
request for proposals was issued to hire an experienced consulting firm to work with the group to develop a
comprehensive natural hazard mitigation plan for the West Piedmont Planning District. The consulting firm of
Dewberry, in consultation with the members of the public, private and non-profit sectors, have resulted in the
development of a Hazard Mitigation Plan for this district including Pittsylvania County. A copy ofthis plan can be
reviewed in the Office of the County Administrator on 21 N. Main Street, Chatham, Virginia, on the County's
website at www.pittgov.org, and on West Piedmont Planning District's website, www.wppdc.org.
RECOMMENDATION:
Staff recommends that the Board of Supervisors by resolution approve and adopt the Hazard Mitigation Plan
dated November 2011 for Pittsylvania County.
P42
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
WEST PIEDMONT MULTI-JURISDICTIONAL HAZARD MITIGATION PLAN
RESOLUTION
2011-11-02
VIRGINIA: At the regular meeting of the Pittsylvania County Board of Supervisors held on November 7,
201 1, in the General District Courtroom of the Edwin R. Shields Courthouse Addition, the following
resolution was presented and adopted:
WHEREAS, the Disaster Mitigation Act of 2000, as amended, requires that local governments
develop, adopt, and update natural hazard mitigation plans in order to receive certain federal assistance,
and
WHEREAS, a Mitigation Advisory Committee ("MAC") comprised of representatives from the
counties of Franklin, Henry, Patrick and Pittsylvania; the cities of Danville and Martinsville; and the towns
of Chatham, Boones Mill, Gretna, Hurt, Ridgeway, Rocky Mount and Stuart was convened in order to
study the West Piedmont Region's risks from and vulnerabilities to natural hazards, and to make
recommendations on mitigating the effects of such hazards on the West Piedmont Region; and
WHEREAS, a request for proposals was issued to hire an experienced consulting firm to work
with the MAC to update a comprehensive hazard mitigation plan for the West Piedmont Planning District;
and
WHEREAS, the efforts of the MAC members and the consulting firm of Dewberry, in
consultation with members of the public, private and non-profit sectors, have resulted in the update of the
West Piedmont Multi-Jurisdictional Hazard Mitigation Plan including the County of Pittsylvania; now
THEREFORE, BE IT HEREBY RESOLVED, by the Pittsylvania County Board of Supervisors
that the West Piedmont Multi-Jurisdictional Hazard Mitigation Plan dated November 7, 2011 is hereby
approved and adopted for the County of Pittsylvania.
ADOPTED by the County of Pittsylvania on this 7`" day of November, 2011.
APPROVED:
ATTESTED:
Tim R. Barber, Chairman
Pittsylvania County Board of Supervisors
William D. Sleeper, Clerk
Pittsylvania County Board of Supervisors
P43
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^ Q ~,G, ~ H
PITTSYLVANIA COiJNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
11-07-2011
ITEM NUMBER:
11
Tobacco Commission Megasite Resolution
SUBJE CT/PROPOSAL/REOUEST:
Resolution for Tobacco Application
STAFF CONTACT(S):
Mr. Sleeper
Mr. Sides
ACTION:
Yes
INFORMATION:
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
BACKGROUND:
The Virginia Tobacco Commission has created and funded a Megasite Grant Application process. The
program was created to fund development of very large industrial park projects in the Virginia tobacco region
that involve lazge investments of private capital and create major employment opportunities. These sites are
known as Megasites. Pittsylvania County, in partnership with the City of Danville, through a regional
authority is developing the Berry Hill Megapark. In a FYl l Tobacco Commission -Megasite Grant, the
Danville-Pittsylvania County Regional Industrial Facility Authority received funding of $2,723,720 for
Engineering and Right-of--way Acquisition, Electric, Gas, and Connector Road.
DISCUSSION:
The FY 2012 Megasite Grant Application is due November 18, 2011.Pittsylvania County will again submit
an application through the Danville-Pittsylvania County Regional Industrial Facility Authority. Pittsylvania
County needs to approve a Resolution supporting the application and authorizing the County Administrator
to sign and submit all applicable documents. The DPRIFA Board will also be required to pass a supporting
Resolution at their meeting on November 14, 2011. The final application has not been completed, but it is
expected that the application will request approximately $6 million for grading and site development of a
building pad that will aid in mazketing the project. It is expected that the required local match from each
locality will be no more than $750,000.
RECOMMENDATION:
Staff recommends that the Board approve the attached Resolution authorizing submittal of a FY12 Megasite
Grant Application.
P46
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION AUTHORIZING SUBMISSION OF AN APPLICATION FOR
THE FY 2012 TOBACCO COMMISSION SPECIAL PROJECTS MEGASITE
GRANT PROGRAM FOR THE DANVILLE PITTSYLVANIA REGIONAL
INDUSTRIAL FACILITY AUTHORITY
2011-11-03
WHEREAS, Pittsylvania County has been impacted by the decline of the tobacco
industry causing a negative impact on economic development and growth throughout the
County, and
WHEREAS, the Tobacco Indemnification and Community Revitalization
Commission has developed a Megasite Grant Program to help tobacco related localities
to change and revitalize their economy, and
WHEREAS, grants from the Tobacco Indemnification and Community
Revitalization Commission will assist Pittsylvania County in transforming its economy to
replace the decline in the tobacco agro-business community, then
.BE IT HEREBY RESOLVED, that the Boazd of Supervisors of Pittsylvania
County authorizes the submission of a grant application to the FY2012 Special Projects
Megasite Grant Program for Land Development in the Beny Hill Regional Mega Pazk
being developed by the Danville-Pittsylvania Regional Industrial Facility Authority and
authorizes the County Administrator to file this application and all necessary
conespondence relating to the Tobacco Indemnification and Community Revitalization
Commission required by this grant and to be responsible for the accuracy of the
application and for the appropriate use of funds, should they be granted.
Given under my hand this 7th day of November 2011.
Tim R. Bazber, Chairman
Pittsylvania County Board of Supervisors
William D. Sleeper, Clerk
Pittsylvania County Board of Supervisors
P47
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
ITEM NUMBER:
Performance Agreement -Growing Virginia
SUBJECT/PROPOSAL/REOUEST:
11-07-2011
ACTION:
Yes
12
INFORMATION:
Performance Agreement for Utilities
STAFF CONTACT(S):
CONSENT AGENDA:
ACTION:
INFORMATION:
William D. Sleeper ATTACHMENTS:
Yes
REVIEWED BY:
BACKGROUND:
The Pittsylvania County Board of Supervisors adopted a policy concerning the payment of utilities for businesses
and industries related to economic development incentives. The Board agreed that they would provide financial
incentives for the creating of 25 new jobs within 36 months. The company must sign a performance agreement
concerning the private investment and the job creation, and agree to re-pay the performance agreement if terms are
not met.
DISCUSSION:
Roy Smith, Manager of Growing Virginia, LLC, sent a request to the Office of County Administration for
Pittsylvania County requesting the County Administrator review before the Board of Supervisors development cost
and fees paid to Pittsylvania County during construction be reimbursed. In accordance with the Board of
Supervisors policy, I submitted draft performance agreements to Growing Virginia, of the needs identified by the
Board of Supervisors for 25 full time jobs. The County has not received a response concerning those jobs,
however, it is being presented to the I3oard of Supervisors for their review and consideration at this Board meeting
November 7, 2011.
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review and consideration.
P48
September 1, 20] 1
Pittsylvania County Board of Supervisors
Dear Mr. Sleeper,
As the owners of Growing Virginia, LLC., we would like to request that the Board review the
development costs and fees from Pittsylvania County, incurred during construction, and add these
concerns to the agenda at the next Pittsylvania County Board of Supervisors meeting. We have discussed
this with ow representative Tim Barber, and other members of the Board, and they are aware of ow
concerns. We are requesting that the costs of our permits, water and sewer hookups, and any other fees
associated with the beginning operations, charged by the county, be reimbwsed. We are moving forward
with ow project and fulfilling all of our obligations to Pittsylvania County. Thanking you in advance for
your consideration.
Sincerely,
Rory Smith Growing Virginia/Manager
"` ~
Chris Moore Growing Virginia/Member
I
P49
PITTSYLVANIA COUNTY
VIRGINIA
4~SY ~`9~
William D. Sleeper e~ v 9
County Administrator o ~ o Phone (434) 4327710
P.O. Box 426 ,., N% `! c Fax (434) 4327714
Chatham, Virginia 24531 y w o y Grema/Hurt (434) 656211
m /Y Bachelors Han/Whitmell (434) 797-9550
dan.sleeper@pittgov.otg ~ nee
October 24, 20l 1
Mr. Rory Smith, Manager
Growing Virginia
369 Bazefoot Landing Lane
Semora, North Cazolina 27343
Re: Development Incentive
Deaz Mr. Smith:
I am in receipt of your letter of September 1, 2011 to the Pittsylvania County Boazd of
Supervisors requesting that the Board of Supervisors consider the cost of permits, water and
sewer hookups and other fees associated with setting up your industry. [discussed this with the
Chairman of the Board of Supervisors and legal counsel prior to placing it on the agenda for the
November 7, 2011 meeting of the Board of Supervisors. I have attached hereto the current
policy adopted by the Board of Supervisors concerning the payment of these types of incentives
that requires the consideration of a performance agreement for 25 jobs or more. This is also the
policy that was followed by Wilkins Realty conceming their recently located facility on
Brosville Industrial Drive. I will place this request on the Boazd of Supervisors' agenda for
Monday, November 7, 2011; that agenda leaves this office on Monday, October 31, 2011.
If you should have any questions concerning the attached draft or copy of the County's current
policy, please do not hesitate to contact my office.
Sincere ,
a~ ~('.
William D. Sleeper
County Administrator
WDS/kp
Attachment
Cc: Honorable Tim R. Barber, Chairman, Board of Supervisors
Otis S. Hawker, Assistant County Administrator
Greg Sides, Assistant County Administrator
Ken Bowman, Director, Economic Development
Pso
PERFORMANCE AGREEMENT ®~~~~
This Performance Agreement made and entered into this day of November
2011 by and between Growing Virginia hereinafter referred to as the Company, and the Boazd of
Supervisors of Pittsylvania County, Virginia, a political subdivision of the Commonwealth of
Virginia hereinafter referred to as the County.
WITNESSETH
WHEREAS, The County, in order to stimulate economic growth and development of the
community be creating jobs and new infrastructure has agreed to provide incentives to new and
expanding businesses and industries; and
WHEREAS, The Company has determined that it is in The Company's best interest to
locate a business in Brosville Industrial Pazk, creating new investment and new jobs; and
WHEREAS, The County is desirous of assisting The Company to create new jobs and to
expand the tax base of the county; and
WHEREAS, The County and The Company desire to set forth their understanding and
agreement as to the receipt of, and use of incentive funds and the obligations regazding capital
investment and job creation of The Company or its lessees as a result of the receipt of the
incentive funds, as well as the payment format by the County of those funds.
NOW, THEREFORE, in consideration of the foregoing, the mutual benefits, promises
and understanding of the Company and the County, and other good and valuable consideration,
the receipt and sufficiency of which is hereby acknowledged, the parties do hereby covenant and
agree as follows:
1. The Caunty will provide a Utility Investment Grant of $7,500 within thirty
days of the approval and execution of this PERFORMANCE AGREEMENT by
the parties with the understanding that the following two conditions are met
within the stated time-frame:
(a) The Company shall create a total of twenty-five (25) full-time jobs at
the Brosville facility within thirty-six (36) months from the date of this
agreement. For purpose of this agreement, full-time jobs shall mean jobs
which would ordinarily be scheduled to work a minimum of thirty-five
(35) hours per week on a year-round basis, normal vacation and holiday
excepted. The full-time jobs shall continue at the Brosville facility for a
minimum time period of thirty-six (36) months, normal turnover, rehire
and training time excepted. For each of the twenty-five (25) jobs created,
The Company shall receive up to $7,500 in incentives paid to the
Pittsylvania County Service Authority (PCSA).
(b) The Company agrees, with thirty-six (36) months from the date of this
agreement, to create and complete the location of a facility at the Brosville
Industrial Pazk to house greenhouses for aquaponic products to enhance
farming as well as growing facilities for hybrid stripped bass.
lof3
P51
2. The Company shall provide to The County detailed verificatior'Ftie:~~~
Company's fulfillment of its obligation to provide twenty-five (25) full-time jobs
and to maintain the jobs, including the production of such documentation as may
be requested The County f'or verification thereof. Said verification shall be
provided upon receipt of the Job Incentive Grant such that a base amount of full-
time jobs can be documented, and further such verification shall be provided at
twelve (12) months following the receipt of the Utility Incentive Grant from The
County.
3. The Company shall provide to The County detailed verification of The
Company's fulfillment of its obligation to create and complete the facility at the
Brosville Industrial Pazk.
4. Any notices required or permitted under this agreement shall be given in writing
and shall be deemed to be received upon mailing of the same by first class mail,
postage fully prepaid, at the following address:
5. This PERFORMANCE AGREEMENT constitutes the entire agreement between
the parties hereto as the subject matter contained herein and may not be amended
or modified, except in writing, signed by each of the parties hereto. The parties
hereto agree that there is no other inducement, promise, consideration, or any
other changes to the teens or conditions hereof, except as is contained in this
agreement, and any representations to be contrary by any agents or employees of
the parties to the contrary shall not be binding upon the parties.
6. This agreement is made and intended to be performed in the Commonwealth of
Virginia, and shall be construed and enforced by the laws of the commonwealth
of Virginia. Jurisdiction and venue for any litigation arising out of or involving
this agreement shall lie in the court of competent jurisdiction in Pittsylvania
County, Virginia, and such litigation shall be brought only in such court.
IN WITNESS WHEREOF, the parties hereto have executed this agreement.
Rory Smith Date
Growing Virginia, LLC
Chris Moore Date
Growing Virginia, LLC
Board of Supervisors Date
Pittsylvania County, Virginia
Acting by and through William D. Sleeper
County Administrator
2of3
P52
POLICY IX
ECONOMIC DEVELOMENT INCENTIVE POLICY
To encourage economic development and the creation of new jobs and an improved tax
base which are among the top priorities of the Pittsylvania County Boazd of Supervisors,
the Board in recruiting new industries, and being approached by existing industries that
want to expand their operations, the Board should provide financial incentives. The
Boazd hereby puts in place an Economic Development Incentive Policy.
1. Create at least 25 new jobs within a 36 month period.
2. Sign a Performance Agreement specifying job creation and private investment
within the same 36 month period.
3. Agree to repay incentives if Performance Agreement terms aze not met.
Incentive options that will be considered aze a partial abatement of increased real estate
and personal property taxes, payment of utility connection fees, and assistance with
financing. Any other incentives, as well as any decision to award incentives, will be
based on a case by case discussion with the Boazd.
P53
PITTSYLVANIA COUNTY
VIRGINIA
~,S 5 Y L Vq
~ M
William D. Sleeper c Y ~_ 9
Phone (434) 432-7710
County Administrator o ~
+,t Fax (434) 432.7714
P.O. Box 426 -+ i~ ~ ~
t w ~ ~ < Grema/Hurt (434) 656-6211
Chatham, Virginia 24531 „ ,, /y
dan.sleeper@pittgov.org m ~6 t BachelorsHall/Whitmell (434)797-9550
October Z5, 2011
VIA U.S. MAIL
Rory Smith, Manager
Growing Virginia
369 Bazefoot Landing Lane
Semora, North Carolina 27343
Re: Development Incentives - Brosviile Industrial Park; Performance Agreement
Deaz Mr. Smith:
As a supplement to my letter of October 24, 2011, I have reviewed the policy and the draft
Performance Agreement with representatives of staff and legal counsel. There are several
changes in the proposed Performance Agreement to insure that it meets the requirements of the
policy. Under paragraph one, subsection (a), the last sentence should read for the twenty-five
(25) jobs created, the Company "shall receive up to $7,500 in incentives paid to the Pittsylvania
County Service Authority ("PCSA")." In addition, under paragraph two, the last sentence should
be, "the Company agrees to repay the County the pro-rated amount of the utility incentives if the
Company does not provide twenty-five (25) full-time jobs within thirty-six (36) months."
If you should have any questions concerning this amendment to the draft Performance
Agreement, please do not hesitate to contact my office.
Sincere ;
ilham D. Sleeper
County Administrator
WDS/kp
Enclosure
Cc: Honorable Tim R. Barber, Chairman, Board of Supervisors
Otis S. Hawker, Assistant County Administrator
Greg Sides, Assistant County Administrator
Ken Bowman, Director, Economic Development
P54
~~~
PERFORMANCE AGREEMENT
This Performance Agreement (the "Agreement") made and entered into this
day of November 2011 by and between Growing Virginia, LLC, hereinafter referred
to as the "Company", and the Board of Supervisors of Pittsylvania County, Virginia, a political
subdivision of the Commonwealth of Virginia, hereinafter referred to as the "County."
WITNESSETH
WHEREAS, the County, in order to stimulate economic growth and development of the
community by creating jobs and new infrastructure has agreed to provide incentives to new and
expanding businesses and industries; and
WHEREAS, the Company has determined that it is in the Company's best interest to
locate a business in Brosville Industrial Pazk, creating new investment and new jobs; and
WHEREAS, the County is desirous of assisting the Company in creating newjobs and to
expand the tax base of the County; and
WHEREAS, the County and the Company desire to set forth their understanding and
agreement as to the receipt of, and use of, incentive funds, and the obligations regazding capital
investment and job creation of the Company or its lessees as a result of the receipt of the
incentive funds, as well as the payment format by the County of those funds.
NOW, THEREFORE, in consideration of the foregoing, the mutual benefits, promises
and understanding of the Company and the County, and other good and valuable consideration,
the receipt and sufficiency of which is hereby acknowledged, the parties do hereby covenant and
agree as follows:
1. The County will provide a Utility Investment Grant of $7,500 within thirty
days of the approval and execution of this Performance Agreement by
the parties with the understanding that the following (2) two conditions are met
within the stated time-frame:
(a) The Company shall create a total of twenty-five (25) full-time jobs at
its Brosville facility within thirty-six (36) months from the date of this
Agreement. For purpose of this Agreement, full-time jobs shall mean jobs
which would ordinarily be scheduled to work a minimum of thirty-five
(35) hours per week on a yeaz-round basis, normal vacation and holiday
excepted. The full-time jobs shall continue at the Brosville facility for a
minimum time period of thirty-six {36) months, normal turnover, rehire
and training time excepted. For the twenty-five (25) jobs created, the
Company shall receive up to $7,500 in incentives paid to [he Pittsylvania
County Service Authority ("PCSA").
1of3
P55
~~~~~
(b) The Company agrees, within thirty-six (36) months from the date of
this Agreement, to create and complete the location of a facility at the
Brosville Industrial Pazk to house greenhouses for aquaponic products to
enhance farming as well as growing facilities for hybrid striped bass.
2. The Company shall provide to the County detailed verification of the
Company's fulfillment of its obligation to provide twenty-five (25) full-time jobs
and to maintain the jobs, including the production of such documentation as may
be requested by the County for verification thereof. Said verification shall be
provided upon receipt of the Job Incentive Grant such that a base amount offull-
time jobs can be documented, and further such verification shall be provided at
twelve (12) months following the receipt of the Utility Incentive Grant from the
County. The Company agrees to repay the County the pro-rated amount of the
utility incentives, if the Company does not provide twenty-five (25) full-time jobs
within thirty-six (36) months.
3. The Company shall provide to the County detailed verification of the
Company's fulfillment of its obligation to create and complete the facility at the
Brosville Industrial Pazk.
4. Any notices required or permitted under this Agreement shall be given in writing
and shall be deemed to be received upon mailing of the same by first class mail,
postage fully prepaid, at the following address:
Rory Smith, Manager
Growing Virginia
369 Barefoot Landing Lane
Semora, NC 27343
5. This Performances Agreement constitutes the entire agreement between the
parties hereto as the subject matter contained herein and may not be amended
or modified, except in writing, signed by each of the parties hereto. The parties
hereto agree that there is no other inducement, promise, consideration, or any
other changes to the terms or conditions hereof, except as is contained in this
Agreement, and any representations to be contrary by any agents or employees of
the parties to the contrary shall not be binding upon the parties.
6. This Agreement is made and intended to be performed in the Commonwealth of
Virginia, and shall be construed and enforced by the laws of the Commonwealth
of Virginia. Jurisdiction and venue for any litigation arising out of or involving
this Agreement shall lie in the court of competent jurisdiction in Pittsylvania
County, Virginia, and such litigation shall be brought only in such court.
2of3
P66
r
~~~~~
[N WITNESS WHEREOF, the parties hereto have executed this Agreement.
Rory Smith Date
Growing Virginia, LLC
Chris Moore Date
Growing Virginia, LLC
Boazd of Supervisors of
Pittsylvania County, Virginia,
Acting by and through William D. Sleeper,
County Administrator
Date
3 of 3
P57
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE: ITEM NUMBER:
County Holiday Time 11-07-2011 13
SUBJECT/PROPOSAL/REOUEST: ACTION: INFORMATION: '
Yes
Additional County Holiday Time
CONSENT AGENDA:
STAFF CONTACT(S): ACTION: INFORMATION: '
William D. Sleeper ATTACHMENTS:
Yes
REVIEWED BY:
BACKGROUND:
The Pittsylvania Board of Supervisors voted that any time that the President or Governor added additional holiday
time that was above those holidays identified in the County's Personnel Plan, the Board of Supervisors would have
to vote on the approval of the additional holiday time.
Attached hereto, you will find a copy of a calendaz for holidays identified and approved by the Governor of the
Commonwealth for the Commonwealth employees of the State of Virginia. That chart identifies Wednesday,
November 23, 2011, as a holiday in addition to the normal holidays of the 24`h and 25`~ of November, 2011. The
Governor had notified Commonwealth employees that the additional time for November 23, 2011 will be four (4)
hours. Furthermore, the State of Virginia holiday chart denotes additional time on Friday, December 23, 2011 for
Commonwealth employees.
RECOMMENDATION:
Staff recommends the Board of Supervisors review and considers approving the %Z day of Wednesday, November
23, 2011 for additional holiday time for Pittsylvania County employees and approving any additional time the
Govemor declares For Friday, December 23, 2011.
P58
S M T W T F S S M T W T F S S M T W T F S
1 1^ 2 3 4 5 ~1 2 3 4 5
2 3 4 5 6 7 B 6 7 8 9 10 11 12 G 7 8 9 10 11 12
9 10 it 12 13 14 15 13 14 15 16 17 18 19 13 14 15 I6 ]7 18 79
16 17 18 19 20 21 22 20 21 22 23 24 25 26 20 2] 22 23 24 25 26
23 24 25 26 27 28 29 27 28 27 28 29 30 31
30 31
S M T W T F S S M T W T F S S M T W T F S
1 2 1 2 3 4 5 6 7 1~ 2 3 4
3 4 5 6 7 8 9 8 9 10 11 12 13 14 5 6 7 8 9 10 11
10 11 12 13 t4 15 iG 15 iG 17 18 19 20 21 12 13 14 15 ]6 t7 18
17 18 19 20 21 22 23 22 23 24 25 26 27 28 19 20 21 22 23 24 25
24 25 2G 27 28 29 30 29 30 31 2G 27 28 29 30
S M T W T F S S M T W T F S S M T W T F S
1~ 2 ^1 2 3 4 5 6 ~1 2 3
3 4O 5 G 7 8 9 7 8 9 10 ll 12 13 4 OS G 7 8 9 10
]0 11 12 13 14 75 16 74 15 16 17 18 19 20 71 12 13 14 15 16 17
17 18 19 20 27 22 23 21 22 23 24 25 26 27 18 19 20 2] 22 23 24
24 25 2( 27 28 29 30 28 29 30 31 25 26 27 28 29 30
31
~ • • ' • ~ ~ •
S M T W T F S S M T W T F S S M T W T F S
1 ~1 2 3 4 5 ~1 2 3
2 3 4 5 6 7 8 6 7 8 9 10 i] 12 4 5 6 7 8 9 ]0
9 10 it 12 13 14 15 ]3 14 15 1
6 17 18 19 11 12 t3 G 17
14 15 1
.
~ .
16 17 18 19 20 21 22 20 21 22 ~
23; 24 25 26 18 19 20 21 22 t, 23. 24
23 24 25 2G 27 28 29 27 28 29 30 25 26 27 28 29 30 31
30 31
January 14 - leeJacksan Day
January n - MaM1in Cotner King, Jr Day Pleme note: In soma eganties, the notieay aM payEay
acneade mey vary ham what is snows here. I/you nave
February 21 -George Washington pay questions, see your agency somas resources oKCer. d h
Mey 30 - Memonel Day
July 4 - InEeperdence Day
^
Denotes Payday rm
September 5 -Labor DeY
October 1g- Columbu4 Day O
Denotes Holiaey
November 11- Veterens Day O
November l3-Close at NOOn
Denotes AOGNOreITime Og ~ '~ V
November 24 - Thanksgving
November 25 ~ bey After Thanksgising PublisneE by Dre Vaginia Department of Human Resource Vlryn78 DeyefNMnl 07
December 23-Ofices GpseC
Ixcembens - cnnaanas 7obse
n-aot Menagemern. Mequal opportunity employer
rtolo commom,~eann a v;~gmie ~~~~V~E
M A N A G E M E N T
P59
VIRGINIA: IN THE CIRCUIT COURT OF THE COUNTY OF PITTSYLVANTA
IN RE: OFFICE HOLIDAY CLOSING FOR CONSTITUTIONAL
OFFICES AND COURTHOUSE COMPLEX
THANKSGIVING:
Wednesday, November 23, 2011- 12:00 noon
Thursday, November 24, 2011 -all day
Friday, November 25, 2011 -all day
CHRISTMAS:
Friday, December 23, 2011- all day
Monday, December 26, 2011 -all day
NEW YEAR'S:
Friday, December 30, 2011- all day
The Court finds that the above closings are appropriate. Accordingly, it is
ORDERED that the Constitutional Offices and Courthouse Complex shall
be closed for business on the above dates and times.
P60
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE:
AGENDA DATE:
11-07-11
ITEM NUMBER:
14
Expenditure Refunds-Requires a motion and a 10-day
layover
SUBJECT/PROPOSAL/REOUEST:
Budget Amendment for expenditure refunds
STAFF CONTACT(S):
Sleeper, VanDerHyde
ACTION:
Yes
CONSENT AGENDA:
ACTION:
INFORMATION:
INFORMATION:
ATTACHMENTS: /
Yes
REVIEWED BY:
BACKGROUND:
Attached is a list of expenditure refunds for the month of October, 2011 for review. As discussed earlier with
the Board, the simple routine of putting every refund back in the budget is extremely time consuming and
leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the
budget so the budget would increase with every expenditure refund.
RECOMMENDATION:
Staff recommends the reappropriation of funds as follows: $73.80 to Sheriff-Travel (100-4-031200-5500),
$898.02 to Sheriff-Parts (100-4-031200-6030), $1,307.00 to Sheriff-Labor (100-4-031200-6031), $392.75 to
Extradition (100-4-033100-5550), $15.00 to Animal Control-Office Supplies (100-4-035100-6001), $260.00
to Library-Postage (100-4-073100-5210), $12,792.51 to WIA-Rent (25 1-4-353 1 60-5420), $304.00 to WIA-
Other Operating Supplies (251-4-353900-3600). THIS ITEM REQUIRES A MOTION AND A 10-DAY
LAYOVER.
P61
PITTSYLVANIA COUNTY
VIRGINIA
* r ~ Phoae (4341432-7740
Finaace Department * * Fax (4341432-7746
P.O. Box 426 * * * Gretna/Hurt (434) 656-6211
Chatham, Virginia 24531 * * ~ o * * * Bachelors Hall/Whitmep (434) 797-9550
„ »e~ ,
MEMO TO: William D. Sleeper, County Administrator
FROM: Kim Van Der Hyde, Finance Duector~
SUBJECT: October Expenditure Refunds
DATE: November 4, 2011
The list below shows all expenditure refunds that were sent to the Finance Department
during the month of October. Please review these expenditure refunds and advise me on
the refunds that need to be appropriated by the Boazd of Supervisors.
100-4-031200-5500 Sheriff-Travel 73.80
Travel Reimbursement-Radford University
100-4-031200-6030 Sheriff-Parts
Insurance Reimbursement/Restitution
100-4-031200-6031 Sheriff-Labor
Insurance Reimbursement
100-4-033100-5550 Jail-Extradition
100-4-035100-6001 Animal Control-Off-ce Supplies
Reimbursement for Information
100-4-073100-5210
Library-Postage
Reimbursement
251-4-353160-5420
WIA-Rent
Reimbursement
(251-3-000000-150201)
251-4-353900-3600 WIA-Other Operating Supplies
Overpayment
(251-3-000000-180301)
TOTA1. EXPENDITURE REFUNDS - OCT $16,043.08
898.02
1,307.00
392.75
15.00
260.00
12,792.51
304.00
P62
arroiNT v~EVTs
P63
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE: ITEM NUMBER:
Danville-Pittsylvania Community Services Board of
Directors -Appointment
SUBJECT/PROPOSAL/REOUEST:
At-Large Seat Appointment
11-07-2011
ACTION:
Yes
CONSENT AGENDA:
ACTION:
!, STAFF CONTACT(S):
William D. Sleeper
ATTACHMENTS:
Yes
REVIEWED BY:
BACKGROUND:
15
INFORMATION:
N
INFORMATION:
As of July I, 2011, the Danville-Pittsylvania Community Services (DPCS) Board of Directors had an At-Large seat
opening, with the completion of Ms. Virginia N. Henderson's 3`d successive three-yeaz term as At-Large member
representing Pittsylvania County, and therefore was not eligible for re-appointment. At that time, there was no
recommendation for a new appointee to that seat.
Attached hereto, you will find a letter from Mr. James F. Bebeau, Executive Director for DPCS, respectfully
requesting the Board of Supervisors consider the DPCS recommendation that Dr. Julie J. Brown be appointed to the
At-Large member seat.
RECOMMENDATION:
Staff recommends the Board of Supervisors review and consider the Danville-Pittsylvania Community Services
Board of Directors request that Dr. Julie J. Brown be appointed to the At-Large member seat on the DPCS Board of
Directors.
P64
Danville-Pittsylvania C®gnanunity services
"Unlocking Potential With Each Sunrise"
Executive Director
lames F. Bebeau, I.PC Onerannnr
Servmes 434-799-0456
Prevention Services Finance Division
434-799-0456 434-799-0456
Behavioral Health Services October 27, 2011 Human Resources Division
434-793-4931 434-799-0456
Intellectual Disability Services Compliance & Information Systems
434 799-0456 434-799-0456
Mr. William D. Sleeper
Pittsylvania County Administrator
PO Box 426
Chatham, Virginia 24531
Dear Mr. Sleeper:
I am writing in regard to a vacancy that Pittsylvania County has on the Danville-
Pittsylvania Community Services Board of Directors.
On June 30, 2011, Ms. Virginia N. Henderson, 2912 Banister Road, Chatham, Virginia
24531, completed her third successive three-year term as At-Large member
representing Pittsylvania County. Unfortunately, she was not eligible for appointment to
another term at this time. Ms. Henderson served as Secretary and as Member-at-Large
on the Executive Committee and represented the County well. Her presence and
contribution of time and talents will be missed.
Dr. Julie J. Brown, 1056 Pinecroft Road, Danville, Virginia 24540, has expressed
interest in succeeding Ms. Henderson as At-Large representative of Pittsylvania County
on our Board of Directors. We are certainly pleased that Dr. Brown is eligible and
interested in serving on our Board. I have discussed with Dr. Brown the amount of time
and level of commitment involved with this service, and she looks forward to serving the
County in this capacity.
On behalf of the Danville-Pittsylvania Community Services Board of Directors, I
respectfully request that the Pittsylvania County Board of Supervisors consider the
appointment of Dr. Julie J. Brown to her first term as At-Large member on the Danville-
Pittsylvania Community Services Board of Directors, to be effective November 1, 2011,
to June 30, 2014.
Since
~~~~G
James F. Bebeau, LPC
Executive Director
JFB:phb
c: Dr. Julie J. Brown
Mr. Dean Jennings, Chairperson, Danville-Pittsylvania Community Services
~a~r~.~
> _ ~0 7A5 Hairston Street, Danville, Virginia 24540
~!~ !~ 434-799-0456 Fax 434-793-0201 TDD 434-799-0198
~ Gretna Office 111 Center Street, Gretna, Virginia 24557 ~'
~`..,, From Gretna 434-656-8201 From Danville 434-797-2116 Fax 434-656-8204 ~.• na •.
www.dpcs.org
P65
REPORTS FRO)~I
BOAR
VIEI4BERS
P66
REPORTS FROM
L .GAL COUNSEL
P67
REPORTS FRO_VI
couvTy
ADVII~I~ST~A:~ OR
P68
PITTSYLVANIA COUNTY
Board of Supervisors
EXECUTIVE SUMMARY
AGENDA TITLE: AGENDA DATE: ITEM NUMBER:
Department of Environmental Quality (DEQ) Permit - 11-07-2011
Hurt Power Station
SUBJECT/PROPOSAL/REOUEST:
ACTION:
Yes
DEQ Permit
STAFF CONTACT(S):
William D. Sleeper
CONSENT AGENDA:
ACTION:
ATTACHMENTS:
Yes
REVIEWED BY: ~
16
INFORMATION:
INFORMATION:
BACKGROUND:
Dominion Power is the current owner of the Pittsylvania Power Station at 821 Grit Road in Hurt, Virginia.
Dominion, Virginia Electric and Power Company has applied for re-issuance of a permit for the Pittsylvania County
Power Station. Section 62.1-44.15; O1 of the Code of Virginia, 1950, as amended, requires the DEQ to notify
localities affect when a permit action is pending.
DISCUSSION:
Attached hereto, you will find the public notice and the letter of communication concerning VPDES Permit
Number VA0083399, Pittsylvania Power Station, Hurt. This is the environmental permit and public notice
concerning a permit to release treated waste water at the rate of 0.1253 million gallons per day into the Staunton
River. If the Boazd of Supervisors desires to make public comment on this permit application, it must do so at this
meeting to be submitted within the 30 day notice.
RECOMMENDATION:
Staff submits this to the Board of Supervisors for their review, consideration and action if desired.
P69
,.
~,
~ t.
~~ s
COM11 f®NWEAL TH of i~Ild GINIA
Douglas W. Domeneclr pEPARTMENT OF ENVIRONMENTAL QUALITY
Srcreraq• of Nelural Resources
Blue Ridge Regional Office
Lynchburg Office www.deq.virginia.gov
77051'imherlake Road
Lynchburg, Virginia 24502
(434)582.5120
Pas (4}q)Sg2-5125
October 26, 2011
Mr. William D. Sleeper, County Administrator
Pittsylvania County
P.O. Box 426
Chatham, Virginia 24531
David K. Pa}•br
Uireclor
Robert J. Weld
Regional Director
Roanoke OfCce
3019 Peters Creek Road
Roanoke, Virginia 24019
(540)562-6700
Pas (540)562-6725
RE: Reissuance of VPDES Permit No. VA0083399; Pittsylvania Power Station -Hurt
Dear Mr. Sleeper:
Section 62.1-44.15:01 of the Code of Virginia requires DEQ to notify localities particularly affected
when a permit action is pending. This letter transmits a copy of the public notice for a proposed permit
action for your review. Public notice of this proposed action is also being published in a local newspaper.
That publication will establish a 30-day public comment period for this proposal If you wish to comment on
this proposed action, please respond to meat:
Vh•ginia DEQ
Blue Ridge Regional Office
7705 Timberlake Rd.
Lynchburg, VA 24502
If no response is received within the 30-day public notice period, it will be assumed that you have no
objections to the proposed action. If you have any questions, please contact me at (434) 582-6204.
Sincerely,
Kirk A. Batsel
Senior Environmental Engineer
Enclosure: Permit Public Notice
P70
Public Notice -Environmental Permit
PURPOSE OF NOTICE: To seek public comment on a drafr permit from the Department of
Environmental Quality that will allow the release of treated wastewater and stormwater into a
water body in Pittsylvania County, Virginia.
PUBLIC COMMENT PERIOD: (to be supplied by newspaper)
PERMIT NAME: Virginia Pollutant Discharge Elimination System Permit Wastewater,
issued by DEQ, under the authority of the State Water Control Board
APPLICANT NAME, ADDRESS AND PERMIT NUMBER: Pamela F. Faggert - VP and
Chief Environmental Officer, Dominion Resources, Inc., 5000 Dominion Boulevard, Glen Allen,
Virginia 23060, VA0083399.
FACILITY NAME AND LOCATION: Dominion -Pittsylvania Power Station; 821 Grit Road,
Hurt, Virginia 24563, Pittsylvania County
PROJECT DESCRIPTION: Virginia Electric and Power Company has applied for reissuance
of a permit for the Pittsylvania Power Station. The applicant proposes to release treated
wastewater at a rate of 0.1253 Million Gallons per Day into a water body. The facility proposes
to release the treated wastewater into the Roanoke (Staunton) River and stormwater into an
unnamed tributary of Reed Creek and an unnamed tributary of the Roanoke (Staunton) River, all
in Pittsylvania County in the Roanoke River watershed. A watershed is the land area drained by
a river and its incoming streams. The permit will limit the following pollutants to amounts that
protect water quality: pH, BODS, solids, Oil & Grease, Temperature, and Chlorine.
HOW TO COMMENT: DEQ accepts comments by e-mail, fax or postal mail. All comments
must be in writing and be received by DEQ during the comment period. Written comments must
include: 1) The names, mailing addresses and telephone numbers of the person commenting and
of all people represented by the citizen. 2) If a public hearing is requested, the reason for holding
a hearing, including associated concerns. 3) A brief, informal statement regarding the extent of
the interest of the person commenting, including how the operation of the facility or activity
affects the citizen. DEQ may hold a public hearing, including another comment period, if public
response is significant and there are substantial, disputed issues relevant to the proposed permit.
The public may review the drafr permit and application at the DEQ office named below.
CONTACT FOR PUBLIC COMMENTS, DOCUMENT REQUESTS AND ADDITIONAL
INFORMATION:
Kirk A. Batsel; Blue Ridge Regional Office, 7705 Timberlake Road, Lynchburg, Virginia 24502;
Phone: (434) 582-5120; E-mail: kirk.batsel(a,deq.vir ig nia.gov; Fax: (434) 582-5125
P71
PITTS~ILVANIA C®UNTX
VIRGINIA
William D. Sleeper
County Administrator
P.O. Box 426
Chatham, Virginia 24531
e-mail: dsleeper@pittgov.org
Phoue (434) 432-7710
Fax (434)432-7714
Gretna/Hurt (434) 656-6211
MEMORANDUM
To: Otis S. Hawker, Assistant County Administrator
From: Henry Boswell, Jr., Chief Animal Control Officer
Date: November 3, 201 1 Subject: Animal Control Activity Report
During the period of September 30, 2011 through, October 31, 2011, the Animal Control Officers
responded to 389 calls as per Henry Boswell, Chief Animal Control Officer, resulting in the following:
Description Number
Animals taken into custody: 181
Dogs 81
Cats 95
Other 5
Animals on hand at month end 18
Animals dispatched 47 Dogs-46 Cats-1
Licenses checked 101
Court cases 51
Summons 8
Animals Adopted 1
Animals returned to owners 10
Cats taken to the Humane Society 96 Cats-95 Rooster-1
Animals Transferred 24 FC-
Igjured animals picked up I
Animals found in traps 70 61-Cats/Others 9-Dogs
Exposures: Human/Saliva 0
Exposures: Dogs/Cats/Wildlife 0
Dog Bites 4
Cat Bites 0
Cruelty Checks 0
Well-being Checks 13
Cat/Dog Fights I
Investigated killings by dogs/cats I
Investieate killints by Coyotes 0
If you have any questions concerning this, please do not hesitate to contact me
cc: William D. Sleeper, County Administrator
a7z
PITTSYLVANIA C®YJNTY
VIRGINIA
William D. Sleeper
County Administraror
P.O. Box 426
Chatham, Virginia 24531
e-mail: dsleeper@pit[gov.org
Phone (434) 432-7710
Fax (434)432-7714
Gretna/Hurt (434) 656-6211
MEMORANDUM
To: Otis S. Hawker, Assistant County Administrator
From: Henry Boswell, Jr., Chief Animal Control Officer
Date: November 3, 2011
Subject: Conservators of the Peace
Solid Waste Monitoring Report
The Animal Control Officers whom have been appointed to the position of Conservators of the Peace
monitoring solid waste sites in Pittsylvania County, as per Henry (Pete) Boswell, Chief Animal Control
Officer, for the period of Octl, 2011 thru Oct31,2011
Description Number Remarks
Total hours monitored 13
Vehicles entering sites 36
Vehicles checked 10
Summons' issued 0
Court Cases 0
Convictions 0
If you have any questions concerning this, please do not hesitate to contact me.
ce: William D. Sleeper, County Administrator
P73
PITTSYLVANIA COUNTY
VIRGINIA
Dattell W. Dalton, Superintendent
Building & Grounds Department
51 N. Main St.
P.O. Box 426
Chatham, Virginia 24531
E-mail: darrell.daltonepittgov.org
Phone (434) 432-7958
Fax (434)432-2294
Grema/Hurt (434) 656-62]1
Bachelors Hall/WhitrneB (434) 797-9550
MEMORANDUM
To: Otis S. Hawker, Assistant County Administrator~~q(}~~'~ ~ _ l`Q
Prom: Heather Inge, Secretary of Building & Grounds' < "`~'
Date: November 3.2011
Subject: COMPLETED WORK ORDERS -0CTOBER 2011
Attached please find a listing, by department, of completed work orders for the month of
October. This list does not reflect work orders in progress but not yet completed, actual
expenses incurred, or routine maintenance necessary for the smooth operation of the County
facilities. However, it does reflect the total number ofman-hours.
Presently, there are approximately 27 work orders still outstanding.
If you have any questions concerning this, please do not hesitate to contact me.
HI
Attachment
cc: William D. Sleeper, County Administrator
Darrell W. Dalton, Superintendent of Building & Grounds
P74
tlUILUINCi tSv CiKVUNUS MHIN I tNHNVt
WORK ORDERS COMPLETED FOR MONTH OF OCTOBER 2011
NO W/O MAN-HOURS
ANIMAL CONTROL 2 5
ARMORY 3 3
A S C S /EXTENSION /USDA-FSA
BOARD OF SUPERVISORS
BUILDING & GROUNDS ] 2
BUIl.DING INSPECTIONS
CENTRAL ACCOUTING
CENTRAL PURCHASING
CIRCUIT COURT 6 9
CLERK OF COURT 2 2
CODE COMPLIANCE (PLANNING COMMISSSION & ZONING 2 4
COMMISSIONER OF REVEN[JE 5 6
COMMONWEALTH ATTORNEY ] ]
COMPACTOR SITE
COUNTY ADMINISTRATOR AND ASST. COUNTY ADMIN.
COUNTY ATTORNEY
COURTHOUSE (1968 ANNEX)
COURTHOUSE (EDWM R. SHIELDS) ] ]
CSA-CPMB
DEPOT BUILDING
EMERGENCY 911 FACILITY 2 j
ENVIRONIvfENTAL HEALTH
FINANCE
FIRE MARSHAL
GENERAL DISTRICT COURT 2 3
GRANTS ADMISTRATION
HEALTH DEPARTMENT 3 4
HUMAN SERVICES FACILITY
INDUSTRIAL PARKS
INFORMATION TECHNOLOGY
JUVENILE & DOMESTIC COURT 2 2
JUVENILE & DOMESTIC COURT SERVICES UNIT 3 3
JAIL 52 58
LANDFII.L ] $
LIBRARY 8 10
LITERACY
MAGISTRATE
MOSES BUILDING
OLD DOMJDIION AG. COMPLEX
PCED BUILDING ]
REASSESSMENT
RECREATION: RAIL=TRAIL & WAYSIDE PARK
REGISTRAR-VOTING PRECINCTS 2 6
RINGGOLD DEPOT
SHERIFF
SOCIAL SERVICES 5 29
TREASURER 2 2
VICTIM WITNESS 1 I
OT}{ER: YATES TAVERN 1 4
HUGHES HOME ] $
CALLANDS CLERKS OFFICE 1 4
TOTAL WORK ORDERS COMPLETED -OCTOBER 1011 1 10 182
YEAR 70 DATE 07/01/2011 - 06/30/2012 372 848
P76
PITTSYLVANIA COUNTY CODE COMPLIANCE
MONTHLY REPORT & FEES
October 2011
TYPES OF PERMITS
93 BUIL ING PERMIT FEES COL ECTED 4,665.10
93 LEVY COLLECTED $93.30
1 SUBDIVISION FEES COLLECTED $33.00
27 ZONING PERMIT FEES COLLECTED $125.00
2 REINSPECTION FEES COLLECTED $30.00
9 LAND DISTURBING FEES COLLECTED $80.00
225 TOTAL FEES'COLLECT,ED.. _ _ _ _ $5,026.40.
MONTHLY BUILDING VALUES
5 NEW DWELLINGS $789,700.00
3 MOBILE HOMES/OFFICE TRAILERS 15,900.00
0 DOUBLE-WIDE MOBILE HOMES 0.00
0 MODULAR 0.00
11 COMMERCIAL CONSTRUCTION 537,141.00
74 MISCELLANEOUS 617,039.00
NUMBER OF REJECTIONS OF WORK 63
NUMBER OF E 8 S INSPECTIONS 43
NUMBER OF MILES INSPECTORS TRAVELED 5,904
MONTHLY ZONING FEES
REZONING FEES COLLECTED $566.40
SPECIAL USE PERMIT FEES COLLECTED 160.85
VARIANCE & APPEAL FEES COLLECTED 0.00
1 SIGN PERMIT FEES COLLECTED 160.85
6 TOTAL $886.10
RQ/~eJspectfulctful l fitted,
O~H. Shelton, J
Director of Code Compliance)
Zoning Administrator
vas
MONTHLY ACTIVITY REPORT
NUMBER OF BUILDING INSPECTIONS MADE 320
ADJOURN YIENT
P77