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03-07-2011 BOS Adjourned Meeting ~0~4 f~.~ ~'~CK,~T g D~ R~ D ~ ~ l~t.~ ~ R V 15 D R~S R ~ Ci (~t, C-.4 R M ~ ~ T ~ N Ct Mf~RCH- j , 201 ~~ 1767 I PITTSYLVANIA COUNTY BOARD OF SUPERVISORS REGULAR MEETING MONDAY, MARCH 7, 2011 GENERAL DISTRICT COURTROOM EDWIN R. SHIELDS COURTHOUSE ADDITION AGENDA Call to Order - 7:00 p.m. 2. Roll Call 3. Invocation 4. Pledge of Allegiance 5. Items to be Added to the Agenda (a) Governmental Purchasing Month; Proclamation -Pages 1-2 (b) Lease Agreement - Olde Dominion Agricultural Foundation (ODAF) - Pages 3-12 (c) Closed Meeting -Discussion of interviews of prospective candidates for employment; performance of employees; employment and salaries of employees. Authority: §2.2-3711(A)(1) ofthe Code of Virginia, 1950, as amended Subject Matter: Parks & Recreation; Economic Development; County Attorney Purpose: Discussion of Personnel Issues, Performance and Employment -Page 13 6. Approval of Agenda HEARING OF CITIZENS CONSENT AGENDA: 7(a) Minutes: February 7, 2011 -Regular Meeting -Pages 14-18 February 15, 2011 -Adjourned Meeting -Pages 19-27 7(b) Bill List: February 2011 -Pages 28-44 7(c) National Agriculture Week; Proclamation -Pages 45-46 7(d) Rescue Squad Assistance Grant Appropriations -Pages 47-51 Requires a Roll Call Vote 7(e) Work Force Investment Act-Rapid Response Appropriation -Pages 52-56 Requires Roll Call Vote 7(f) Redistricting Transfer -Page 57 7(g) Out of State Travel -Pages 58-59 UNFINISHED BUSINESS 8. Expenditure Refunds - 1 D-Day Layover From February 7, 2011 Meeting; Motion has been made by the Honorable Coy E. Harville, seconded by the Honorable James Snead and now Requires a Roll Call Vote -Pages 60-63 9. Regional One -March 2011 - 10-Day Layover From February 7, 2011 Meeting; Motion has been made by the Honorable James Snead, seconded by the Honorable William Pritchett, and now Requires a Roll Call Vote -Pages 64-65 10. Appropriation of Tobacco Opportunity Fund Reimbursement - 10-Day Layover from February 1 S, 2011 Meeting; Motion has been made by the Honorable Marshall Ecker, seconded by the Honorable Coy E. Harville, and now Requires a Roll Call Vote - Pages 66-67 11. Registrar's Appropriation - 10-Day Layover from February 1 S, 2011 Meeting; Motion has been made by the Finance Committee; now Requires a Roll Ca11 Vote - Pages 68-69 12. Nutri-Blend, Inc.; Department of Environmental Quality (DEQ) Issuance of Proposed Permit -Proposed Biosolids Land Application Sites -Pages 70-97 NEW BUSINESS 13. Recommendations from Fire & Rescue Policy & Procedures Committee to meet at 4:30 p.m. on 03-07-2011 (See Attached Agenda) -Pages 98-99 (a) Emergency Billing (b) Gretna Rescue Squad 14. Recommendations from Finance Committee: Committee to meet at 5:00 p.m. on 03-07-2011 (See Attached Agenda) -Pages 100-106 (a) Review of County Administrator's Recommended Budget (b) Underground Storage Tanks (c) Recommendation for Advertising the Annual Budget 15. Request for Public Hearing by the New Chapel Church in Gretna, Virginia -Proposed Amendment to Chapter 5; Cemeteries, of the Pittsylvania County Code - Pages 107-109 16. Electoral Board -Battery Replacement -Pages 110-111 Requires a motion and then a 10-Day Layover 17. Proposed Tobacco Commission Applications - Brosville Industrial Park; Gretna Industrial Park; the Town of Hurt -Pages 112-113 18. Regional One -April - Requires a motion and then a 10-Day Layover -Page 114 19. Expenditure Refunds - Requires a motion and then a 10-Day Layover - Pages I15-116 20. Amendment to the "Moral Obligation Agreement" between the City of Danville and Pittsylvania County -Pages 117-120 21. Renan Volunteer Fire Department Requests Board of Supervisors Approval to Become a "First Responder" -Page 121 Appointments 22. Re-appointment to the Alcohol Safety Action Program (ASAP) -Teresa Easley - Pages 122-123 23. Appointment -Westover District Representative to the Road Viewers Committee - Mr. Allen Lanoue -Page 124 CLOSED SESSION 24. Closed Meeting -Consultation with Legal Counsel and Briefings by Staff Members or Consultants pertaining to actual or probable litigation, where such consultations or briefings in open meeting would adversely affect the negotiating or litigation posture of the Public Body; and consultation with Legal Counsel employed or retained by a Public Body regarding specific legal matters requiring provision of legal advice by such Counsel. Authority: §2.2-3711 (A)(7) of the Code of Virginia, 1950, as amended Subject Matter: George Stanhope vs. Pittsylvania County Purpose: Legal Action for or against the County 25. Closed Meeting -Consultation with Legal Counsel and Briefings by Staff Members or Consultants pertaining to actual or probable litigation, where such consultations or briefings in open meeting would adversely affect the negotiating or litigation posture of the Public Body; and consultation with Legal Counsel employed or retained by a Public Body regarding specific legal matters requiring provision of legal advice by such Counsel. Authority: §2.2-3711 (A)(7) of the Code of Virginia, 1950, as amended Subject Matter: Valerie Hairston vs. Pittsylvania County Board of Supervisors Purpose: Proposed Legal Action for or against the County BOARD ANNOUNCEMENTS REPORTS FROM LEGAL COUNSEL REPORTS FROM COUNTY ADMINISTRATOR ADJOURNMENT TO BE ADDED PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: Proclamation -Governmental Purchasing Month SUBJECT/PROPOSAL/REQUEST: 03-07-2011 ACTION: Yes 5(a) INFORMATION: Proclamation on Governmental Purchasing Month STAFF CONTACT(S): William D. Sleeper CONSENT AGENDA: ACTION: ATTACHMENTS: Yes REVIEWED BY: INFORMATION: BACKGROUND: The Commonwealth of Virginia participates in the National Institute of Governmental Purchasing and Pittsylvania County is a member of both the State and National organization. DISCUSSION: Attached hereto is a certificate of recognition from the Governor of Virginia declaring March as Governmental Purchasing Month in Virginia. RECOMMENDATION: Staff recommends the Board of Supervisors proclaim March as Governmental Purchasing Month in Pittsylvania County and support the Certificate of Recognition from Governor Robert McDonnell directing that notification be sent to all news media covering Pittsylvania County. P1 CERTIFICATE of RECOC~NITI®N By virtue of the authority vested by the Constitution in the Governor oJthe Commonwealth ojVirginia, there is hereby officially recognized: GOVERNMENTAL PURCHASING MONTH WHEREAS, the Virginia Association of Governmental Purchasing, lnc. (VAGP), established in 1958, is the largest chapter of the National Institute of Governmental Purchasing, with approximateiy 1,100 professional public purchasing members employed by nearly 300 public entities, comprised of cities, counties, towns, state agencies, wlleges, universities, public schools, hospitals, authorities and community service boards throughout Virginia; and WHEREAS, the Capital Area Purohasing Association (CAPA), also a chapter of the National Institute of Governmental Purchasing, was established in 19'78, represents approximately 250 professional members in the Richmond metropolitan area; and WHEREAS, the purchasing and materials management profession, with an aggregate purchasing power of billions of dollars, has a tremendous impact on the economy; and WHEREAS, purchasing and materials management professionals work diligently to establish and maintain ethical standards in buying and selling, to increase their knowledge of efficient procuremertt methods, to disseminate useful information to its members and to promote professionalism in public purchasing; and WHEREAS, in addition to purclraaing goods and services, the purchasing and materials management professions engage in, or have direct responsibility for, executing, impkmerning and administering contracts, developing forecasts std procurernent strategies, supervising and monitoring the flow and storage of materials, and developing working relationships with suppliers; and WHEREAS, governmental purchasing professionals contribute positively to our Commonwealth's public agencies and services by improving purchasing methods and practices and by utilizing new technologies to increase efficiency and improve processes; NOW, THEREFORE, [, Robert F. McDonnell, do hereby recognize March 2011 as GOVERNMENTAL PURCHASING MONTH in our COMMONWEALTH OF VIRGINIA, and I call this observance to the attention of all our citizens. .~ _ :~~ ,~ P2 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Lease Agreement - Olde Dominion Agricultural Foundation (ODAF) AGENDA DATE: 03-07-2011 ITEM NUMBER: 5(b) SUBJECT/PROPOSAL/REOUEST: Lease Agreement STAFF CONTACT(S): William D. Sleeper ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes INFORMATION: INFORMATION: BACKGROUND: At their November 16, 2011 adjourned meeting, the Pittsylvania County Board of Supervisors agreed to provide In-Kind support services to the Olde Dominion Agricultural Foundation (ODAF) in the amount of $46,000.00 for one (1) year. DISCUSSION: Attached hereto, is a lease between the ODAF and Pittsylvania County in relation to placing the Virginia Cooperative Extension Service in the Olde Dominion Agricultural Complex (ODAC) in an area containing 2,974 square feet. The in lieu of cash agreement is for Pittsylvania County to provide services to the ODAC, including HVAC technical services, janitorial services, solid waste disposal, landscaping, lawn maintenance and a supply of necessary paper goods as agreed to in November 2010. This agreement has been modified and agreed to by the Pittsylvania County Attorney. RECOMMENDATION: Staff recommends the Board of Supervisors authorize the Chairman or County Administrator to sign this agreement on the behalf of Pittsylvania County for a one (1) year term, beginning March 1, 2011. P3 LEASE THIS LEASE made this day of 2011, by and between OLDE DOMINION AGRICULTURAL FOUNDATION, INC., a Virginia non-stock, non- profit charitable corporation ("Landlord") and PITTSYLVANIA COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia ("Tenant"). WITNESSETH That for and in consideration of the mutual covenants and agreements herein contained, the parties do hereby covenant and agree as follows: 1. Recitals. Landlord is the owner of Unit 2, Old Dominion Agricultural, containing 2974 square feet, at the address 19781 U.S. Highway 29 South, Chatham, Virginia (the "Premises"). Pursuant to the terms of this Lease, Landlord desires to lease and demise the Premises to Tenant and Tenant desires to rent the Premises from Landlord. 2. Tenant's Authority to Enter into Lease. Tenant is authorized to enter into this Lease pursuant to Virginia Code §§ 15.2-1800, 22-132.7, and 23-132.8, and a lawful and valid affirmative majority vote by the Pittsylvania County Board of Supervisors (the "Board") at a lawful and valid public meeting held on Tuesday, November 16, 2010. Moreover, Tenant hereby declares, and the Landlord hereby acknowledges, that this Lease is entered into by the Tenant for a "public use" as required by Virginia Code § 15.2-1800, and defined in Virginia Code § 1- 219.1;and, that the Premises shall be open and available, during normal business days and hours, to the public. 3. Lease of the Premises. Landlord hereby Leases and demises, and Tenant hereby rents the Premises under the terms and conditions set forth in this Lease. Landlord warrants and covenants that it has the right to Lease the Premises on such terms and conditions. The Premises is currently free from any zoning or any other restrictions prohibiting Tenant's authorized use or occupancy of the Premises, and the Tenant shall reasonably and quietly hold the Premises for the term of this Lease, as long as Tenant faithfully performs its obligations hereunder. 4. Term of the Lease. The term of this Lease (the "Term") shall be for one (1) year commencing , 2011, and ending midnight January 31, 2012. This Lease shall not renew for a successive Term, unless and until a subsequent and separate lawful and valid affirmative majority vote by the Board at a lawful public meeting occurs. In the event of said occurrence, a separate and new Lease shall be negotiated between the Parties hereto for any successive Term. Tenant hereby agrees to inform the Landlord whether or not it desires a successive Term not less than thirty (30) days prior to expiration of the Term. If Landlord determines that it will Lease the Premises to another Party, Landlord hereby agrees to provide Tenant with not less than sixty (60) days' notice from the expiration date of the Term, or any successive Term. 5. Rent. In lieu of cash rent, Tenant shall provide services for the benefit of Olde Dominion Agricultural Center, and the Olde Dominion Agricultural Complex, including, but not limited to, hvac technical services, janitorial services, solid waste disposal, landscaping, lawn Page 1 of 9 P4 maintenance, and supplying paper goods for the complex. Tenant hereby declares, and Landlord hereby agrees, that the Board has only authorized Tenant to provide the above-referenced services in lieu of cash rent for the current Term of the Lease only. Unless and until negotiated in a subsequent and separate Lease, following a subsequent and separate lawful and valid affirmative majority vote by the Board at a lawful public meeting, the Tenant and/or the Board shall not be required to provide the above-referenced services in lieu of cash rent for any successive Terms. 6. Use of Lease Premises. Tenant agrees to use and occupy the Premises for offices for the Virginia Cooperative Extension Service and the Pittsylvania County Agricultural Development Director. Tenant will not use the Premises or allow the Premises to be used for any other purpose without the prior written consent of Landlord, which consent shall not be unreasonably withheld. The Premises shall not be used for any purpose, or in any manner, that constitutes a violation of any federal, state or city law, ordinance, rule, or regulation. 7. Responsibilities of Landlord and Tenant: A. Landlord Responsibilities: (1) Structural Components, Capital Expenditures, Fire and Casualty Insurance, Real Estate Taxes. The Landlord shall be responsible for the maintenance and repair of the structural portions of the building, which include the roof, foundation and load-bearing walls outside of the interior of the improvements of the Premises. Landlord shall be responsible for maintaining fire and casualty insurance on the building, fixtures, and other improvements that are part of the Premises, and the common areas of the complex. Tenant shall be named as an additional insured on such fire and casualty insurance; this insurance shall provide ten (10) days' written notice to Tenant before termination; and subrogation against the Tenant shall be waived. Landlord shall be responsible for the payment of real estate taxes assessed against the Premises, and all fees and assessments relating to the Premises. B. Tenant Responsibilities: (1) Maintenance of the Premises. Tenant shall keep the Premises clean and in a safe condition, in good order and repair, which responsibility shall include all repairs or replacements that are not the responsibility of the Landlord under paragraph 7(A)(1) above. As part of maintaining the heating and air conditioning systems, Tenant shall be responsible for the replacement of mechanical system filters as required. All repairs and replacements made by Tenant shall be of at least equal in class and quality to the original equipment and workmanship. Any repairs and replacements made by Tenant, at its expense, to the plumbing, electrical, heating and air conditioning units, fixtures, and facilities must be provided by a qualified licensed contractor, plumber, or electrician. (2) Utilities. During the Term, Tenant shall only be responsible for all separately metered utilities it uses or consumes upon the Premises, including, but not limited to, electricity, water, gas, telephone, and cable services provided to the Premises. Landlord will not be in default of this Lease in the event of an interruption of utility services. All utilities provided Page 2 of 9 P5 to the Premises that are metered in common with other units shall be the responsibility of the Landlord. (3) Waste Disposal. Tenant agrees to be fully responsible for trash and waste disposal, including the cost of storage and removal of the same from the Premises. Tenant shall abide by all laws, rules, ordinances, and regulations established by any governmental body, entity, or political subdivision with regard to the collection, storage, and disposal of waste on the Premises. (4) Alterations. Tenant shall not alter the Premises without the prior written consent of Landlord, which consent shall not be reasonably withheld. Tenant shall bear the costs of any and all alterations and installations that it makes. Unless the Parties agree in writing otherwise, such alterations shall be the property of Landlord at the termination of this Lease. (5) Environmental Requirements. Hazardous Materials, as herein defined, may only be brought upon the Premises if required in the course of daily operations of the Tenant's business on the Premises. All such Hazardous Materials must be disclosed and approved by Landlord, in writing, which approval shall not be unreasonably withheld. If so approved, such Hazardous Materials shall be used, handled, stored, and disposed of in accordance with applicable laws, regulations, and rules. For purposes of this paragraph and Lease, "Hazardous Materials" means any substance defined as "Hazardous Substances", "Hazardous Waste", "Hazardous Material", or "Toxic Substances" under any applicable federal, state, or local laws, statutes, ordinances, regulations, orders, or decrees now applicable to the Premises, including, without limitation, those terms as defined by the Resource Conservation Recovery Act of 1976 ("RCRA"), 42 U.S.C. Sec. 6901 et sec ..; the Comprehensive and Environmental Response Compensation and Liability Act of 1980 ("CERCLA"), 42 U.S.C. Sec. 9601-9657, as amended by the Superfund Amendments and Reauthorization Act of 1986 ("SARA"), pesticides regulated under FIFRA, PCBs, and other substances regulated under TSCA; chemicals subject to OSHA Hazard Communication Standard, 29 C.F.R. Sect. 1910.1200 et sec .; and industrial process and pollution control wastes, whether or not hazardous within the meaning of RCRA, or any successor future statutes, laws, regulations, orders, or decrees. The term "Environmental Law" means any of the above-referenced federal Acts or their state equivalents, or any other federal, state, or local laws and regulations including, without limitations, the Solid Waste Disposal Act, and any and all other statutes, ordinances, regulations, orders, or decrees, which are now, or will be in the future, applicable to the Premises during the Term of this Lease. Tenant agrees that it will be solely responsible for any and all fines, penalties, assessments, costs of cleaning up, and remediating the Premises, and all other affected property for any and all Hazardous Materials it brings to the Premises. (6) Insurance on Personal Property. It shall be the sole responsibility of Tenant to protect and to insure all personal property located on Premises against theft, fire, and other perils, whether such personal property is leased under this Lease, or is owned by the Tenant, its representatives, agents, employees, occupants, licensees, guest, invitees, or any other person or entity. Landlord will not be responsible for personal property. Page 3 of 9 P6 (7) Liability Insurance. Tenant shall provide and keep in force, for the protection of the general public and the Landlord, liability insurance against claims for bodily injury or death upon the Premises. Such coverage shall be in a form and in such amounts as may be approved by the Landlord, but in no event shall such coverage be less than one million dollars ($1,000,000.00) for bodily injuries or death to any one (1) person, and two million dollars ($2,000,000.00) for bodily injuries or death to more than one (1) person arising from the same incident or occurrence. Landlord shall be named as an additional insured on such liability insurance; this insurance shall provide ten (10) days' written notice to Landlord before termination; and subrogation against the Landlord shall be waived. Upon request of the Landlord, Tenant will provide Landlord with a certificate of insurance or other documentation confirming the insurance is in effect. (8) Reporting to Landlord. Tenant shall promptly give notice to Landlord of any condition of the Premises that comes to the attention of Tenant whether through its personal observation, or through reports from its employees, representatives, invitees, or licensees, which may give rise to damage to persons or property. Landlord shall not be liable to Tenant, its employees, licensees, or invitees for failure to make any repairs required by Landlord or damages as a consequence thereof, unless written notice of the necessity thereof has been given by Tenant to Landlord, specifying in reasonable detail the repairs required. 8. Trade Fixtures and Equipment. All trade fixtures and equipment, that are supplied or installed on the Premises at the sole expense of the Tenant, shall be maintained by Tenant and will remain the property of Tenant. Trade fixtures and equipment include all items installed by Tenant that can be removed from the Premises without material damage to the Premises. Landlord shall have no responsibility for this property. Tenant may remove these items within ten (10) days from the termination of this Lease, provided: (i) Tenant is not in default hereunder at the time of termination; (ii) Removal of the items can be accomplished without material damage to the Premises; (iii) Tenant, within a reasonable time (not to exceed thirty [30] days after removal), shall reimburse Landlord for the costs of repairing any and all resulting damages relating to the removal of such fixtures. 9. Damage to Premises by Fire. In the event the Premises is damaged by fire or any other casualty or peril such that makes the Premises untenable in whole or in part, either party may elect to terminate the Term of the Lease, effective as of the date of fire or casualty, by written notice given to the other party within thirty (30) days after such date. All proceeds of fire and casualty insurance policies provided by Landlord shall be paid over to Landlord or its designated loss payee. 10. Eminent Domain. In the event the whole of the Premises (or such a substantial part thereof that it is rendered unsuitable for Tenant's purposes) shall be taken by public authority under the power of eminent domain or like-power, this Lease shall terminate as of the date possession is required to be delivered to the appropriate authorities. Landlord shall be entitled to all such awards or damages as may be allowed. Termination of this Lease by condemnation or the exercise of eminent domain shall not deprive Landlord of any remedy which existed prior to the termination. Page 4 of 9 P7 11. Hold Harmless. Tenant acknowledges that Landlord shall not be liable for any damage to property or injury arising from Tenant's occupation or use of the Premises, except as may be caused by Landlord's failure to perform under the Lease, whether by or from electricity, fire, water, ice, snow, storm, sewage, or any other cause. Landlord will not be liable for any damage or inconveniences to Tenant which may result from the improper functioning of the heating and air conditioning systems, any other mechanical apparatus, facilities, and utilities, whether caused by breakdown, defrosting process, or otherwise. Tenant promises and agrees to insure, protect, and save harmless Landlord from any damages, loss, liabilities, judgments, claims, costs, or expenses resulting or arising from any damages, loss, or expense resulting from the negligent, unlawful, or willful acts or omissions of Tenant, Tenant's employees, representatives, licensees, or invitees, or from Tenant's failure to perform any obligations imposed upon it by law or the provisions of this Lease. Landlord promises and agrees to insure, protect, and save harmless Tenant from any damages, loss, liabilities, judgments, claims, costs, or expenses resulting or arising from any damages, loss, or expense resulting from the negligent, unlawful, or willful acts or omissions of Landlord, Landlord's employees, representatives, licensees, or invitees, or from Landlord's failure to perform any obligations imposed upon it by law or the provisions of this Lease. 12. Entry of Landlord. Upon reasonable notice, Landlord may enter Premises to do any of the following: A. Inspect or protect the Premises; B. Effect compliance with any law, order, or regulation of any lawful authority; C. Make or supervise repairs, alterations, or additions; D. Exhibit the Premises to prospective Tenants, purchasers, or other persons, and within thirty (30) days prior to the expiration of this Lease, to place upon the Premises "To Let" or "For Lease" signs; E. Alter, maintain, or repair the Premises for occupancy at a time after Tenant has vacated the Premises. Authorized entry by Landlord shall not constitute an eviction of Tenant or a prohibition of Tenant's rights, alter the obligations of Tenant, or create any rights in Tenant adverse to Landlord's rights and interests hereunder. 13. Default. As used in the Lease, the term "Event of Default" shall mean any of the following: A. For the Tenant: (1) Tenant's failure to provide the services as agreed and set forth under paragraph 4 of this Lease, or to pay any other amounts payable by Tenant to Landlord hereunder within thirty (30) days after such are due and payable; Page 5 of 9 P8 (2) Tenant's failure, after receipt of demand from Landlord, to fulfill within a reasonable time any obligation imposed on Tenant by this Lease; (3) Tenant abandons or vacates the Premises. B. For the Landlord: (1) Landlord's failure after receipt of demand from Tenant to fulfill, within a reasonable time, any obligation imposed on Landlord by this Lease. Upon the happening of an "Event of Default", Landlord, at its option, may: If default consists, in whole or in part, of Tenant's failure to comply with the terms of this Lease, after thirty (30) days' notice by Landlord to Tenant, Landlord may either terminate the Lease, or terminate the Tenant's right to possession without terminating the Lease. Upon termination of this Lease, for any reason, or upon termination of Tenant's right of possession, Tenant shall promptly surrender possession to Landlord and vacate the Premises, or Landlord may re-enter the Premises, by force if required, and expel the Tenant or anyone claiming under the Lease and remove the property of any of them upon reasonable notice, Landlord being absolved of any liability or claim for damages for doing anything reasonably necessary or appropriate in connection therewith. Landlord's taking of possession shall not deprive Landlord of any right or remedy available under this Lease, or at law or in equity. Tenant will be responsible for all costs and expenses incurred by Landlord, including reasonable attorney's fees, in taking possession, or any amounts which may be due from Tenant to Landlord, or which may become due. Any personal property of Tenant or others through Tenant which is left on the Premises and not removed within thirty (30) days after termination shall be deemed abandoned by the Tenant, and may be sold by Landlord and the proceeds applied against costs, fees, damages, or other liabilities of Tenant under this Lease. Tenant hereby appoints Landlord as its attorney-in-fact for this purpose, and Landlord's authority shall not terminate upon the disability of Tenant or any one (1) of them. Landlord will be responsible for all costs and expenses incurred by Tenant, including reasonable attorney's fees, if Tenant is required to take any action against Landlord for failure to perform its obligations under this Lease. 14. Notice and Reports. Any notice, reports, statements, approvals, consent, resignation, demand, or request given, and any options or elections to be exercised by a party under the provisions of the Lease, shall be effective only if made in writing, by hand-delivery, with signed dated receipts thereof, delivered by certified or registered mail, or some other form of acceptable delivery which commands a receipt of delivery, to the other party at the applicable address set forth below. However, either party may designate a different address by giving the other party written notice of the change. Tenant shall pay rentals payable to Landlord at the same address prescribed for delivery of written notice. Page 6 of 9 P9 15. Notice. Notice to Landlord or Tenant shall be deemed given, if by hand-delivery, when delivered, or if by mail or some other form of delivery, which commands a receipt, when mailed or delivered to carrier as follows: To Landlord: Olde Dominion Agricultural Foundation 19781 U.S Highway 29 South Chatham, Virginia, 24531 Copy to: Robert T. Vaughan, Jr. 772 Main Street Danville, Virginia 24541 To Tenant: Pittsylvania County, Virginia c/o W. Dan Sleeper Pittsylvania County Administrator 34 N. Main Street P.O. Box 426 Chatham, Virginia 24531 Copy to: J. Vaden Hunt Pittsylvania County Attorney 34 N. Main Street P.O. Box 426 Chatham, Virginia 24531 16. Subletting and Assignment. Tenant shall not have the right or authority to assign or sublet the Premises without prior written consent of Landlord. 17. Condition of the Premises upon Termination. Upon termination, Tenant will leave the Premises in good repair. In so doing, Tenant will have the Premises thoroughly cleaned and repaired prior to the surrender of possession to its same condition as the commencement of this Lease, reasonable wear and tear excepted. If Landlord is required to clean and/or repair the Premises after termination, the related cost and expense will be charged to Tenant. 18. Consultant. Landlord and Tenant acknowledge that there has not been a licensed real estate sales person involved in the negotiation of this Lease on behalf of either Party, who is under an agreement to receive a commission. 19. Construction of the Lease. This Lease shall be construed and enforced according to the laws of the Commonwealth of Virginia. Headings relating to the contents of a particular paragraph are inserted only for the purpose of convenience, and are not to be construed as parts of any particular paragraphs to which they refer. Any exhibit attached to this Lease shall be deemed an original part of this Lease only if initialed by the parties and bearing the same date as the Lease. The failure of the either Party to insist upon strict performance of any of the covenants or conditions of this Lease shall not be deemed a waiver of any such covenants, conditions, or options upon a future breach. This Lease contains all of the understandings between the Parties, and may not be modified, except in writing, signed by all parties hereto or their successors. This Lease shall be binding upon the Parties their heirs, estates, assigns, or other successors in interest. Page 7 of 9 P10 20. Recordation of Memorandum of Lease. Upon the request of either Party, the other Party will, in good faith, cooperate in the preparation and execution of recordable instruments describing the Parties, the Premises, the basic terms of this Lease, and other such portions hereof as either Party may desire to be included in such instrument. The Party designed to record such instrument may do so at its expense. 21. Si ning Effective Lease. All rights and liabilities hereunder shall benefit and bind the successors, heirs, and assigns of the Parties. IN WITNESS whereof, Landlord and Tenant have each caused these presents to be appropriately executed. Page 8 of 9 P11 LANDLORD: Dated: Olde Dominion Agricultural Foundation, Inc. a Virginia non-stock, non-profit corporation By:_ Title: COMMONWEALTH OF VIRGINIA CITY OF DANVILLE; TO-WIT: The foregoing lease instrument was acknowledged before me by on behalf of Olde Dominion Agricultural Foundation, in his/her capacity as ,this day of , 2011. My Commission expires: Notary Public TENANT: Dated: Pittsylvania County, Virginia COMMONWEALTH OF VIRGINIA COUNTY OF PITTSYLVANIA; TO-WIT: By: (SEAL) Title: The foregoing instrument was acknowledged before me this day of 2011, by on behalf of in his capacity as ,this day of .2011. My Commission expires: Notary Public Page 9 of 9 P12 (SEAL) PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Closed Meeting - Discussion of interviews of prospective candidates for employment; performance fo employees; employment and salaries of employee of a public body; Under the Authority of §2.2- 3711(A)(1) ofthe Code of Virginia, 1950, as amended AGENDA DATE: 03-07-2011 ACTION: Yes CONSENT AGENDA: ACTION: ITEM NUMBER: 5(c) SUBJECT/PROPOSAL/REQUEST: Parks & Recreation; Economic Development; County Attorney-Discuss of Personnel Issues, Performance and Employment STAFF CONTACT(S): William D. Sleeper ATTACHMENTS: No REVIEWED BY: INFORMATION: INFORMATION: BACKGROUND: DISCUSSION: Closed Meeting: Discussion of interviews of prospective candidates for employment; performance of employees; employment and salaries of employees. Authority: §2.2-3711(A)(1) of the Code of Virginia, 1950, as amended Subject Matter: Parks & Recreation; Economic Development; County Attorney Purpose: Discussion of Personnel Issues, Performance and Employment RECOMMENDATION: P13 CONSENT AGENDA Regular Meeting February 7, 2011 Pittsylvania County Board of Supervisors Monday, February 7, 2011 Regular Meeting VIRGINIA: The Regular Meeting of the Pittsylvania County Board of Supervisors was held on Monday, February 7, 2011 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Tim R. Barber, Chairman, called the meeting to order at 7:01 p.m. The following members were present: Tim Barber James Snead William H. Pritchett Coy E. Harville Fred M. Ingram Marshall Ecker Henry A. "Hank" Davis, Jr. Tunstall District Dan River District Banister District Westover District Callands-Gretna District Staunton River District Chatham-Blairs District Mr. William D. Sleeper, County Administrator, Mr. J. Vaden Hunt, County Attorney, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Mr. Davis gave the invocation and led the Pledge of Allegiance. Motion was made by Mr. Davis, seconded by Mr. Snead, to approve the agenda with the following deletions/additions: (a) To strike Item 5(a): Appointments to the Agricultural Development Board (b) To add Item 5(b): Emergency Declaration -Jail Equipment (c) To Strike Item 12: Recommendations from Animal Pound Committee Mr. Davis's motion was unanimously approved by the Board. Hearing of the Citizens Mr. Chip Royer, representing attorney of clients in the Eagle Pointe Shore subdivision, made comments concerning the roads in that subdivision that is approximately 0.9 miles (Brights Road) that is unpaved and due to lack of maintenance, near impassable via vehicle. This is a road included in state maintenance program, but nothing has been done to maintain the road and owners really can't get to their properties. While the owners realize the County doesn't maintain the roads, Mr. Royer asked the Board for any help they can give in encouraging the Virginia Department of Transportation (VDOT) in improving the road conditions so owners can get to their property. The Board did tell Mr. Royer that the Board has already sent a resolution to VDOT concerning the safety need for guardrails on Brights Road. Mr. Ecker stated he had also talked to representatives of VDOT-Randy Hamilton, Rob Carey and Ken Martin, as well as Delegate Charles Poindexter, to try to get someone working on this issue. Mr. Royer thanked the Board for anything that could be done to help resolve this issue. This concluded the Hearing of the Citizens Consent Agenda (a) Minutes: January 3, 2011-Re-Organizational Meeting January 18, 2011-Adjourned Meeting January 20, 2011-Work Session (b) Bill List -January 2011 P14 Regular Meeting February 7, 2011 (c) Virginia Wireless Grant (d) Project Lifesaver Mr. Harville noted that on Page 8 of the Board Packet, in the January 3, 2011 minutes, a correction from "Mr. Harville to Mr. Barber making appointments "needed to be made. Mr. Harville then made a motion, seconded by Mr. Snead, to approve the minutes as amended, which was unanimously approved by the Board. Motion was then made by Mr. Davis, seconded by Mr. Harville to approve the remainder of the Consent Agenda, Items b,c, and d. The following Roll Call Vote was recorded: Mr. Harville-Yes; Mr. Ecker-Yes; Mr. Davis-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram- Yes; and Mr. Barber-Yes. The Board unanimously approved the Consent Agenda. Unfinished Business At the January 18, 2011 meeting of the Board, a motion had been made by Mr. Ecker, seconded by Mr. Ingram, to approve the following expenditure list for the month of December 2010: $12.98 to Central Accounting-Printing (100-4-012430-3500), $3,000.00 to Sheriff-DARE (100-4-031200-6002), $935.28 to Sheriff-Parts (100-4-031200-6030), $1,051.55 to Sheriff-Labor (100-4-031200-6031), $3.00 to Jail-Training & Education (100-4-033100-5540), $275.50 to Jail-Extradition (100-4-033100-5550), $150.00 to Animal Control-Donations (100-4-035100-5883), $260.00 to Library-Postage (100-4- 073100-5210), $13,353.12 to WIA-Rent (251-4-353160-5420). This motion required a 10-day layover that had now been met, and required a roll call vote. The following Roll Call Vote was recorded: Mr. Ecker-Yes; Mr. Davis-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-Yes; and Mr. Barber-Yes. Mr. Ecker's motion was unanimously approved by the Board. At the January 18, 2011 meeting of the Board of Supervisors, a motion was made by Mr. Snead, seconded by Mr. Pritchett, to approve and appropriate $5,833.33 for payment to Regional One. This motion required a 10-day layover that had now been met. The following Roll Call Vote was recorded: Mr. Davis-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-yes; Mr. Ecker-Yes; and Mr. Barber-Yes. Mr. Snead's motion was unanimously approved by the Board. New Business Motion was made by Mr. Pritchett, seconded by Mr. Snead, to approve a proclamation recognizing Black History Month in Pittsylvania County and to forward the proclamation to the local media, which was unanimously approved by the Board. Mr. Pritchett then read the proclamation to the public. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS PROCLAMATION BLACK HISTORY MONTH Whereas, the month of February has been designated as Black History Month by the U. S. Congress; and Whereas, Black Heritage is a distinct factor in the history and the evolution of our government brought to national attention in 1926 by the work of the late historian, Dr. Carter G. Woodson, a native of Southside Virginia; and Whereas, the Board of Supervisors wishes to encourage all the Citizens of Pittsylvania County to better understand the role of Black Citizens in the formation and growth of our Nation, State and County. P15 Regular Meeting February 7, 2011 Now, Therefore, Be It Hereby Resolved, by the Pittsylvania County Board of Supervisors that the month of February is hereby proclaimed Black History Month in Pittsylvania County and that the Pittsylvania County Schools, County Libraries and all of the Citizens of Pittsylvania County are encouraged to make a special effort to research and acknowledge the historical contributions made by Black Americans to the Nation, State and County. A motion came from the Finance Committee to direct the County Administrator to refer the cost of water and sewer of the Olde Dominion Agricultural Center (ODAC) to the Town of Chatham for electric service and service road to the pump station. Mr. Harville made a motion to amended the motion to include pump and haul costs for the ODAC to also be referred to the Town of Chatham since the pump station isn't working yet and thus the ODAC is using a holding tank that requires pumping, and to direct the County Administrator to draft a letter to the Town of Chatham regarding the Board's action, which was seconded by Mr. Davis. The Board unanimously approved the Finance Committee's motion and Mr. Harville's amendment to that motion. Motion came from the Economic Development Committee to de-obligate Site Diversification Funds of Grant #2045 of Tobacco Commission Funds in the amount of $579,000.00. The following vote was recorded: Mr. Davis-yes; Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-No; Mr. Harville- Yes; Mr. Ecker-Yes; and Mr. Barber-Yes. The motion to de-obligate funds of Tobacco Grant #2045 in the amount of $579,000.00 was approved by a 6-1 majority vote of the Board with Mr. Ingram in opposition. Mr. Ingram then made a motion, seconded by Mr. Snead for discussion, to do preliminary engineering reports for the Brosville Industrial Park and the Gretna Industrial Park, and Phase I environmental for the Hurt Industrial Park, in the amount of $45,000.00 to be paid out of economic development funds. Mr. Ecker made a secondary motion to lay the issue on the table, seconded by Mr. Davis. Mr. Ecker's motion to table the issue was approved by a majority vote of 6-1, with Mr. Snead in opposition. Motion was made by Mr. Harville, seconded by Mr. Ecker, that the Board has no comments concerning Nutri-Blend, Inc.'s application to be permitted by the Department of Environmental Quality for Land Application of Biosolids in Pittsylvania County. Mr. Harville's motion passed by a majority vote of 6-1, with Mr. Pritchett in opposition. Motion was made by Mr. Ecker, seconded by Mr. Ingram, to authorize the County Administrator to negotiate a contract with MED 3000, Inc. to provide ambulance billing services for six (6) transport agencies in Pittsylvania County. Mr. Ecker's motion was unanimously approved by the Board. Motion was made by Mr. Snead, seconded by Mr. Pritchett, to approve the March 2011 payment to Regional One and appropriate $5,833.33 for this payment. This motion required a 10-day layover. Motion was made by Mr. Harville, seconded by Mr. Snead, to re-appropriate the following expenditure refunds for the month of January 2011: $100.00 to Sheriff-Halloween-Contributions (100- 4-031200-5878), $11,575.00 to Sheriff-Capital Outlay-Vehicles (100-4-031200-8105), $210.74 to Jail- Extradition (100-4-033100-5550), $200.00 to Animal Control-Donations (100-4-035100-5883), $3,241.95 to Solid Waste Collections-Parts (100-4-042300-6030), $226.09 to Solid Waste Collections- Labor (100-4-042300-6031), $20.00 to Library-Computer Supplies (100-4-073100-6021), $91.22 to State Library-Books & Subscriptions (250-4-073300-6012), $1,730.00 to WIA-Admin-Insurance (251- 4-353160-5307), $22,065.63 to WIA-Rent (251-4-353160-5420), $637.48 to Fleet Management-Parts (310-4-094135-6030), $383.00 to Fleet Management-Labor (310-4-094135-6031), $13,222.08 to Moses Building Repairs (310-4-094150-818127). This motion required a 10-day layover. Motion was made by Mr. Ecker, seconded by Mr. Davis, to send a resolution to the General Assembly requesting that Pittsylvania County be allowed to apply a 5% sales tax on lottery tickets sold P16 Regular Meeting February 7, 20 i 1 in Pittsylvania County. Mr. Ecker's motion failed by a 4-3 vote, with Mr. Harville, Mr. Snead, Mr. Pritchett and Mr. Barber opposing the motion. Mr. Ecker brought up the discussion on whether or not the Board was going to follow Robert's Rules of Order, 10`" Edition. After much discussion, motion was made by Mr. Davis, seconded by Mr. Harville, that the Board would follow Robert's Rules of Order, 10`h Edition ,with use of common sense by the Board, along with the interpretation of the Chairman of the Board and the advice of the County Attorney, which was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Snead, to accept and appropriate an Emergency Management Program Grant from the National Preparedness Directorate and the Department of Homeland Security in the amount of $41,768.00 with a local match and amend the 2010/11 budget in this amount, and to authorize the procurement of services with Timmons Group referencing the Fairfax County Contract in the amount not to exceed $83,536 with the local match to come from 100-04-035500-8]0900 (Grants Local Match) as well as in-kind assistance. Mr. Harville's motion was unanimously approved by the Board. Motion was made by Mr. Pritchett, seconded by Mr. Harville, to approve the list of Pittsylvania County Comprehensive Economic Development Strategy Projects (CEDS) and authorize the County Administrator to submit the information to the West Piedmont Planning District Commission. Mr. Pritchett's motion was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Davis, to authorize the County Administrator work with Pittsylvania County Historical Society and the architects involved in the Moses Building renovations in using the existing pavers in front of the Courthouse and to bring back the cost of the repair to the Board. Mr. Harville's motion was unanimously approved by the Board. Added Items Motion was made by Mr. Harville, seconded by Mr. Snead, to ratify the declaration of emergency purchase for the replacement of smoke alarms in the Pittsylvania County Jail and to authorize the County Administrator to sign all necessary documentation. Mr. Harville's motion was unanimously approved by the Board. Appointments Motion was made by Mr. Davis, seconded by Mr. Pritchett, to re-appointment Mr. James E. Astin, Jr. to a 3-year term ending December 31, 2013, to the West Piedmont Planning District. Mr. Davis's motion was unanimously approved by the Board. Motion was made by Mr. Ingram, seconded by Mr. Harville, to re-appoint Mr. John Lindsey for a one year term as the Citizen Representative for Pittsylvania County to the Tri-County Lake Administration Commission. Mr. Ingram's motion was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Ecker, to appoint the following representatives to the 2011 Re-Districting Committee: Staunton River District: Mr. Jerry Caprario and Mr. Morgan Allen Dan River District: Ms. Sandra Miller and Mr. Ronnie Emerson Callands-Gretna District: Ms. Arlene Creasy and Ms. Gypsy Farthing Tunstall District: Mr. Ed Hairston and Mr. Doug Morrison Chatham-Blairs District: Mr. Richard Motley and Ms. Everlena Ross Westover District: Mr. Allen Lanoue and Mr. Ron McMahon Banister District: Mr. Robert Gilbert and Mr. Robert Neal. Mr. Harville's motion was unanimously approved by the Board. Mr. Sleeper stated the Re-Districting Committee would hold their first meeting on Thursday, February 10, 2011 at 7pm in the Moses Building Conference Room in Chatham. P17 Regular Meeting February 7, 2011 Motion was made by Mr. Harville, seconded by Mr. Pritchett, to pay the County's normal travel rate of $0.51 per mile to and from meetings to the members of the Re-Districting Committee. Mr. Harville's motion was unanimously approved by the Board. Reports from Board Members Mr. Ingram asked that the handicap door in men's restroom in the courthouse be repaired. Mr. Harville stated that the Metropolitan Planning Organization (MPO) voted to join the VMPCO which held its first organizational meeting in Richmond. Mr. Harville stated he would provide the Board with more information on its meetings and discussions as they become available. Also, HB 1721 passed and allows localities that meet the criteria to hold a public hearing to determine if it's beneficial for the locality to have an urbanized area. Mr. Barber asked about the letter from the School Board concerning the Brosville Middle School cafeteria. Mr. Sleeper said the renovations to the cafeteria were never put in the renovations contract. Reports from County Administrator Mr. Sleeper state that he and Mr. J. Vaden Hunt, County Attorney, would be in Richmond the next day for the first informal hearing concerning the Comprehensive Services Act Audit. Adjournment Motion was made by Mr. Ecker, seconded by Mr. Ingram, to adjourn. The meeting adjourned at 8:17pm. P18 Adjourned Meeting February 15, 2011 Pittsylvania County Board of Supervisors Tuesday, February 15, 2011 Adjourned Meeting VIRGINIA: The Adjourned Meeting of the Pittsylvania County Board of Supervisors was held on Tuesday, February 15, 2011 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Tim R. Barber, Chairman, called the meeting to order at 7:02 p.m. The following members were present: Tim Barber James Snead William H. Pritchett Coy E. Harville Fred M. Ingram Marshall Ecker Henry A. "Hank" Davis, Jr. Tunstall District Dan River District Banister District Westover District Callands-Gretna District Staunton River District Chatham-Blairs District Mr. William D. Sleeper, County Administrator, Mr. J. Vaden Hunt, County Attorney, Mr. Greg Sides, Assist County Administrator for Planning and Development, Mr. Odie H. Shelton, Jr., Director of Code Compliance and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Mr. Harville gave the invocation and led the Pledge of Allegiance. Motion was made by Mr. Harville, seconded by Mr. Ingram, to approve the agenda with the following additions: (a) Appropriation of Tobacco Opportunity Fund Reimbursement (b) Olde Dominion Agricultural Complex -Sanitary Sewer- Mr. Ecker, Mr. Ingram (c) Out of Town Travel (d) Bond Restructuring Resolution (e) Change Order- Courthouse Bricks (f) Recreation Director for 2010/11 and Director's Salary for 2011/12 Budget Mr. Harvilles's motion was unanimously approved by the Board. Hearing of the Citizens Mr. George Henderson, Commissioner of the Pittsylvania County Youth Sports League, made comments concerning recreation in Pittsylvania County, stated the Board of Supervisors Recreation Advisory Committee has never consulted Youth Sports League for any input to the Committee's plan for recreation in the County; stated that instead of using County funds to pay hire and pay a Director of Parks and Recreation for the County, to instead use those funds to pay the recreational facility user fees to the school system for the Youth Sports League and allow the League to manage recreation for Pittsylvania County. The League was willing to allow the Board of Supervisors to appoint a Board of Directors at the Blairs facility and have them report to the Board of Supervisors. Mr. Henderson encouraged the Board to not hire a Directors of Parks and Recreation and to allow the Youth Sports League to run recreation in the County. This concluded the Hearing of the Citizens. Consent Agenda (a) Apri12011 -National County Government Month Proclamation (b) Appropriation of Sheriff Concession Funds (c) Appropriation of Tobacco Opportunity Funds Mr. Ecker made a motion, seconded by Mr. Harville, to approve the Consent Agenda. Items b & c required a roll call vote and the following Roll Call Vote was recorded: Mr. Davis-Yes; P19 Adjourned Meeting February 15, 2011 Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; and Mr. Davis-Yes. Mr. Ecker's motion was unanimously approved by the Board. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS PROCLAMATION NATIONAL COUNTY GOVERNMENT MONTH -APRIL 2011 "Serving Our Veterans, Armed Forces and Their Families" Whereas, the nation's 3,068 counties provide a variety of essential public services to communities serving more than 300 million Americans; and Whereas, Pittsylvania County and all counties take seriously their responsibility to protect and enhance the health, welfare and safety of its residents in sensible and cost-effective ways; and Whereas, Pittsylvania County honors and thanks our residents who have served this country through military service; and Whereas, county government delivers many important services to America's veterans, military service members and their families, including physical and mental health, housing, employment, and justice; and Whereas, the National Association of Counties has encouraged counties across the country to actively promote their own programs and services; and Whereas, Pittsylvania County and the National Association of Counties are working together to Restore the Partnership among all levels of government to better serve American communities; Now, Therefore, Be It Hereby Resolved, that the Pittsylvania County Board of Supervisors do hereby proclaim April 2011 as National County Government Month and encourage all Pittsylvania County officials, employees, schools and residents to participate in county government celebration activities. Public Hearings Rezoning Cases Case 1: Withdrawn: R-11-004 Case 2: Transcontinental Gas Pipeline-Banister District: R-11-005 (A-1, Agricultural District to M-1, Industrial District, Light Industry) Mr. Barber opened the public hearing at 7:09pm. Mr. Shelton explained that Transcontinental Gas Pipeline had petitioned to rezone 11.80 acres, located off State Road 692/Transco Road, in the Banister Election District from The Planning Commission, with no opposition, recommended grating the petitioner's request. Mr. James Hutchens was there to represent the petition. No signed up to speak and Mr. Barber closed the public hearing at 7:lOpm. Motion was made by Mr. Snead, seconded by Mr. Pritchett to rezone Case R-11-005 from A-1, Agricultural District, to M-1, Industrial District, Light Industry (to make it consistent with the adjoining parcel of land). The following Roll Call Vote was recorded: Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; Mr. Davis-Yes; and Mr. Barber-Yes. Mr. Snead's motion passed by a unanimous vote of the Board. P20 Adjourned Meeting February 15, 2011 Case 3: Heritage Farms, Inc. -Dan River District: R-11-006 (R-1, Residential Suburban Subdivision District portion to A-1, Agricultural District) Mr. Barber opened this public hearing at 7:12pm. Mr. Shelton stated that Heritage Farms, Inc. had petitioned to rezone the R-1, Residential Suburban Subdivisions portion of 241.64 acres to A-1, Agricultural District (to make the zoning consistent with the remaining 207.10 acres and for future subdivision of the property). The R-1 portion was 34.54 acres, located on State Road 899/Cardwell Lane, in the Dan River District. The Planning Commission, with opposition, recommended granting the petitioner's request if the applicant submitted a proffer to deed restrict placement of single-wide mobile homes on the properties to be subdivided. Mr. Pete Ramsey with The Counts Reality & Auction Group was there to represent the case. Mr. Shelton provided the Board with a copy of the proffer restricting the placement of single-wide mobile homes on the property. No one signed up to speak and Mr. Barber closed the public hearing at 7:14pm. ti'I'ATE-:OF VCKC~INIA C:CyL`N'I1' Ot~ PTTCJYl,V,1.T~?IA BT~FnRF_ T'1-TE PCT'T'S~ZVANI.A CC7C?T"['S' BcIARD OF SL3PI3RVI~C~R_S KL--': (:Atil-: _',. K-11-(1()G - Heritage F-a>ans, lnc. I2e~,oaa /fie Ti- > , Wrrdentrll! .S!lbxrli~+n S!!bllrra~ion Dsrsric7 ponfioa of sfx /irnpal~j (lrpproxinru/ely 3,i. S4 116Y=J~ /O "'I-1. _ ~ JiQl7~!!/I/NIZ7I I.~IJY/TS7 /O 1pR~C !h'! : O171q~ llDf7gllP71/ 1~1J'il /IlC /1'Y/Y~JIpsR,g ZO.I. 1O lI,YTJ, /ocu/rd an S!o!c Ralx/899/~.ilr/u~rlllvnr, n~irn</y Tat t14.op l1.'xmbrr2365-09-9405/ 1141-~1-861. rnntaininR 24 7.64 o~rrs. PROFFER of CONDI'T'IONS: Heritage Farms, Inc., hereby voluntarily proffers co chc Pittsylvania County Board of Supcrvisr>rs the fcitlowinF condition for the about referenced pr<~pcrty: 1. Decd Reatrierion co Rratc the following: No placement of single-wide mobile homes on the shore-referenced ptopcrte•. Respectfully subttuftui: John L. Frsnklln for J~are Nerltagc Farttaa, Itrc. ~ Swo c~and cubectibed bef -e tnc, in my presence thixc ~_ day of ct/ , Z O t I ;~ Virginia Notan• Public. In and for ,t~~~~1~r S •~~i --~l~ic~tary Public AS)• cottitniscion cxptree /d - 3/-(~ SCOTT OOUOLAS HARPER Notary Publle Commonwealth o1 Vlrplnf• 7297387 My Commission Erplraa Oct 31.2013 Motion was made by Mr. Snead, seconded by Mr. Davis, to grant the petitioner's request in Case R-11- 006 to rezone the R-1, Residential Suburban Subdivisions portion of 241.64 acres to A-1, Agricultural District (to make the zoning consistent with the remaining 207.10 acres and for future subdivision of the property). The R-1 portion was 34.54 acres, located on State Road 899/Cardwell Lane, in the Dan River District, and to include the submitted proffer that will make a deed restriction of single-wide mobile homes being placed on the properties to be subdivided. The following Roll Call Vote was recorded: Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Esker-Yes; Mr. Davis-Yes; Mr. Snead-Yes; and Mr. Barber-Yes. Mr. Snead's motion was unanimously approved by unanimous vote of the Board. This concluded the Public Hearing Rezoning Cases New Business Motion was made by Mr. Snead, seconded by Mr. Davis, to remove the question from the table to discuss, Motion Concerning Industrial Parks, which was unanimously approved by the Board. P21 Adjourned Meeting February 15, 2011 Motion was then made by Mr. Ingram, seconded by Mr. Snead, to authorize the County Administrator to issue Requests For Proposals (RFPs) for Preliminary Engineering Reports (PER) to evaluate the most feasible and cost-effective design for development of buildable pad sites, which are fully served by water, sewer and power, in each of the following existing industrial parks: Ringgold East, Brosville and Gretna. Funding for each PER shall not exceed $25,000.00 and the funding shall come from the unencumbered Economic Development budget. Mr. Ecker and Mr. Harville stated they thought the Economic Development Committee had decided one park at a time should be done and would not support this motion. Mr. Ingram stated all three industrial park sites needed to be cleared and the PERs enables the development of plans for each. Mr. Harville then made a substitute motion to focus only on the Ringgold East Industrial Park with the 67,000 square foot building that would include a preliminary engineering report with a tobacco application, which was seconded by Mr. Ecker. The following vote on the substitute motion: Mr. Davis-Yes, Mr. Snead-Yes, Mr. Pritchett-Yes; Mr. Ingram- No; Mr. Harville-Yes; Mr. Ecker-Yes; and Mr. Barber-No. Mr. Harville's substitute motion passed by a majority vote of 5-2. The Finance Committee made a motion to appropriate $12,544.00 from unappropriated surplus funds. This motion requires a 10-day layover. Motion was made by Mr. Snead, seconded by Mr. Harville, determined in accordance with §2.2430(c) of the Code of Virginia, 1950, as amended, that competitive sealed bids are not practical or fiscally advantageous and authorizes the issuance of the Request For Proposals (RFP) by the County's Purchasing Department, as prepared by Federal Engineering, Inc, for 200 MHz Project 25 Radio Communications System and the Towers, Shelters, and Generators for the Radio Communications System and authorize the County Administrator to advertise the RFP and have Donna Meeks, Purchasing Manager, to solicit potential vendors to respond. Mr. Snead's motion was unanimously approved by the Board. Added Items Motion was made by Mr. Ecker, seconded by Mr. Harville, to appropriate $105,000 to 325-4- 081500-8222, from funds returned from Doonnachaidh Associates, LLC they received as a TROF incentive that were returned to Pittsylvania County as the tobacco grant applicant. This motion required a 10-day layover. Motion was by Mr. Ecker, seconded by Mr. Snead, to allow the County Administrator to work out an agreement with the Town of Chatham, the Pittsylvania County Service Authority (PSCA), the Olde Dominion Agricultural Foundation (ODAF) to solve the problem of the electric service and service road to the Olde Dominion Agricultural Center (ODAC) and to authorize the County Administrator to apply for any funds possible to help pay the costs in order to finish up the project. A substitute motion was made by Mr. Harville, seconded by Mr. Davis, to authorize the County Administrator to find the funds in the budget to continue the pump and haul of sanitary sewer for the holding tanks in order to keep the facility open, for the County Administrator to work with engineering and all the aforementioned parties involved to complete the project and seek any funding available. Mr. Harville's motion was unanimously approved by the Board. Motion was made by Mr. Snead, seconded by Mr. Ingram, to approve Out of State Travel for the Economic Director's day trip to Atlanta, Georgia, traveling with the State Office of Economic Development, to meet with a prospective industry. Mr. Bowman would be returning the same day and the cost would be approximately $200.00. The motion also includes a second Out of State Trip to Florida at the end of the month, to also meet with potential businesses for the County, with an approximate cost of $900.00. All monies would come from unencumbered funds in Economic Development. The Board unanimously approved Mr. Snead's motion. Motion was made by Mr. Harville, seconded by Mr. Snead, to approve Bonds Restructuring Resolution 2011-02-03, authorizing the taking of actions with respect to the issuance of bonds for Pittsylvania County. The following roll call vote was recorded: Mr. Ingram-Yes; Mr. Harville-Yes; Mr. P22 Adjourned Meeting February 15, 2011 Ecker-Yes; Mr. Davis-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; and Mr. Barber-Yes. Mr. Harville's motion was unanimously approved by the Board. RESOLUTION AUTHORIZING THE TAKING OF ACTIONS WITH RESPECT TO THE ISSUANCE OF BONDS BY PITTSYLVANIA COUNTY, VIRGINIA 20l 1-02-03 WHEREAS, the Board of Supervisors of Pittsylvania County, Virginia (the "Board") wishes to undertake the refunding of all or a portion of its outstanding General Obligation Refunding Bonds, Series of 1998 and General Obligation School Refunding Bonds, Series 2005 (collectively, the "Prior Bonds") issued by Pittsylvania County, Virginia (the "County"), in order to restructure certain upcoming principal payments; and WHEREAS, to refund the Prior Bonds, the County wiU need to issue bonds in an aggregate principal amount not to exceed 58,500,000, such bonds to be issued pursuant to the Public Finance Act of 1991, Chapter 26, Title 15.2, Code of Virginia of 1950, as amended (the "Act"), and to be secun:d by a pledge of the full faith and credit of the County; and WHEREAS, the Board, pursuant to the Act, now desires to issue and sell the bonds either through a private placement with a financial institution or similar entity or through a public offering, the manner of salc being determined based upon market conditions and upon the nxommendation of Davenport & Company LLC ("Davenport"); and WHEREAS, the County Administrator anti staff of the County will need to take certain actions prior to the final authorization of the bonds to facilitate the sale and issuance thereof in a timely and orderly manner; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF PITTSYLVANIA COUNTY, VIRGINIA: [t is hereby determined to be necessary and expedient for the County to refund the Prior Bonds by issuing its refunding bonds in a maximum aggregate principal amount not to exceed Eight Million Five Hundred Thousand Dollars (S8,500,000) (the "Bonds"). P23 Adjourned Meeting February 15, 2011 2. The Boazd hereby authorizes the County Administrator and County staff, upon the advice and recommendation of Davenport, to (i) prepare and disseminate, or cause to be prepared and disseminated, a request for proposals (the "RFP") to financial institutions and other entities specified by the County and/or (ii) work with Davenport to prepaze a Preliminary Official Statement of the County describing the Bonds and their terms and manner of purchase, the purposes for which the Bonds aze being issued and the security for and other information relating to such Bonds, and setting forth certain information with respect to the County. The form of the Preliminary Official Statement and its distribution are subject to approval by the Boazd by resolution adopted at a subsequent meeting prior to its distribution.. 3. [n the event that a private placement is determined to be in the best interests of the County, the County Administrator and his staff are hereby authorized to (i) select the RFP response that the County Administrator feels best satisfies the interests of the County (the "Winning Proposal") and (ii) take any other actions that he may feel necessary or expedient in connection with the RFP and the selection of the Winning Proposal for the purchase of the Bonds. The County Administrator is authorized to negotiate the terms of the Winning Proposal, and the Chairman and Vice Chairman of the Board and the County Administrator, any of whom may act, are each authorized to accept the Winning Proposal on behalf of the County and, if required, to execute and deliver the Winning Proposal. 4. In the event that a public offering and sale of the Bonds is determined to be in the best interests of the County, the County Administrator and his staff aze hereby authorized to take such actions as shall be necessary or appropriate to obtain a credit rating or ratings for the Bonds from Fitch, Inc., Moody's Investors Service, Inc. and/or Standard & Poor's Ratings Services, if the County Administrator, in consultation with Davenport, determines that the receipt of such ratings would be beneficial to the County. In addition, the County -2- P24 Adjourned Meeting February 15, 2011 Administrator and his staff are authorized to take such actions as shalt be necessary or appropriate to obtain a commitment or commitments for municipal bond insurance or other credit enhancement to secure the Bonds, if the County Administrator, in consultation with the Davenport, determines that the receipt of such municipal bond insurance or other credit enhancement would be beneficial to the County. Any determination of the security to be offered for the Bonds such as bond insurance or other credit enhancement will be subject to approval by the Boazd by resolution adopted at a subsequent meeting prior to the time that the County enters into a contract to set! or place any Bonds. 5. The County hereby appoints Troutman Sanders LLP to serve as Bond Counsel to the County in connection with the issuance of the Sonds and to supervise all proceedings in connection therewith. 6. The County Administrator and other officials of the County aze hereby authorized to execute and deliver all other certificates, instruments and documents in the name and on behalf of the County and to take alt such further action as they may consider necessary or desirable to carry out the intent and purpose of this Resolution or the issuance of the Bonds, including without limitation the tiling of any applications for State and Local Government Series ("SLGS'~ securities. 7. The actions of the County Administrator and his staff in undertaking preliminary arrangements for the financing contemplated hereby are in all respects ratified, approved and confirmed. All other actions of officers of the County in conformity with the purposes and intent of this Resolution and in furtherance of the issuance and sale of the Bonds, regardless of whether such actions occurred before or occur after the enactment of this Resolution, are hereby ratified, approved and confirmed. The final terms of the Bonds shall be fixed by the Boazd by resolution adopted at a meeting prior to the date that any Bonds aze sold. -3- Motion was made by Mr. Davis, seconded by Mr. Snead, to approve a Change Order with Strickland Weatherproofing in the amount of $9,649.00, which in within the project funds, and use the old paver bricks, to complete the renovation of the area beneath the Courthouse stairway. Mr. Davis's motion was unanimously approved by the Board. P25 Adjourned Meeting February 15, 2011 Motion was made by Mr. Harville, seconded by Mr. Pritchett, to interview and hire a Director of Recreation and Development with funds all ready available in the 2010/11 budget, and to incorporate that positions' salary into the 2011/2012 budget. Mr. Harville's motion passed by a 5-2 majority vote of the Board, with Mr. Ecker and Mr. Davis opposed. Appointments Motion was made by Mr. Harville, seconded by Mr. Ecker, to approve and nominate the recommendations from the Nominating Committee of the Agriculture Development Board to serve the new one (1) year terms that will begin as of January 1, 2011 (Nominations follow). Mr. Harville's motion was unanimously approved by the Board. VOting Members Mr. Buddy Shelton Board Chairman Mr. Chad Shelton Vice Chairman Mr. Lanier Easley Representing Crop producers - no change Mr. Dean Jennings Representing Cattle Producers from non-voting Mrs. Maggie Gardner Representing Equine Producers - no change Mr. Mark Osborne Representing Turf Producers from non-voting Mr. Roger Jefferson Representing Dairy Producers Mr. Robert Mills Representing Poultry Producers - no change Mr. Roy Swanson Representing Swine Producers Mr. Kevin Owen Representing Farm Bureau - no change Mr. Joe Williams Representing Viticulture Mr. Bobby Wilkerson Representing At-Large Producers Mr. Donnie Moore Representing the Ex-Officio position Non-Voting Members Mr. Ricky Luck Representing Tobacco - no change Ms. Jessica Jones Representing Ag Education Mr. James Snead Representing BOS appointment Mr. Ken Moss Representing Horticulture -from voting Mr. Charles Adkinson Representing Fertilizer - no change Mr. George Winn Representing Feed Mr. Ken Bowman Representing Economic Development - no change Mr. W. P. Johnson Representing FSA - no change Mr. Jim Shields Representing Farm Equipment - no change Mr. Dan Sleeper Representing County Administration - no change Mr. Stephen Barts Representing Cooperative Extension Mr. Drew Arnn Representing VA Dept. of Forestry - no change Reports from Board Members Mr. Harville requested the Mr. Sleeper contact Joe King, Danville City Manager, concerning a DEQ notice received this same day and he also received an email from David Whitehurst concerning Roxoboro, North Carolina's request to withdraw water from water in Pittsylvania County out of the Dan River. He instructed Mr. Sleeper to find out if the County needs to get with the City in support of opposing this. This withdrawal could affect several areas and aspects of the citizens of Pittsylvania County. Mr. Snead reminded everyone of the ribbon cutting on Saturday, February 19, 2011 at 2pm at the Olde Dominion Agricultural Center. Governor Robert McDonnell would also be attending. P26 Adjourned Meeting February 15, 2011 Mr. Barber reminded everyone that as of this day, February 15, 2011, the State was beginning its annual burn restriction; no burning until after 4pm through April 30, 2011. He also asked Mr. Sleeper to coordinate with the City of Danville to coordinate aCity/County Joint meeting. Closed Session Motion was made by Mr. Snead, seconded by Mr. Harville, to enter Closed Meeting Session for the following reason: Discussion of performance and salaries of employees of any public body; and evaluation of performance of departments where such evaluation will necessarily involve discussion of the performance of specific individuals. Authority: § 2.2-3711(A) (1) Code of Virginia, 1950, as amended Subject: County Administration Purpose: Discussion of performance and salaries of employees of any public body Mr. Snead's motion was unanimously approved by the Board. (7:58pm) Motion was made by Mr. Davis, seconded by Mr. Ingram, to return to Open Meeting Session and called for the Certification of Closed Meeting, which was unanimously approved by the Board. The following certification resolution was read and approved by the following roll call vote: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CERTIFY CLOSED MEETING BE IT RESOLVED that at the Adjourned Meeting of the Pittsylvania County Board of Supervisors on February 15, 2011, the board hereby certifies by a recorded vote that to the best of each board member's knowledge only public business matters lawfully exempted from the open meeting requirements of the Virginia Freedom of Information Act and identified in the motion authorizing the closed meeting were heard, discussed or considered in the closed meeting. If any member believes that there was a departure from the requirements of the Code, he shall so state prior to the vote indicating the substance of the departure. The statement shall be recorded in the minutes of the Board. Vote Coy E. Harville Yes Marshall A. Ecker Yes Tim R. Barber Yes James Snead Yes Williams H. Pritchett Yes Fred M. Ingram Yes Henry A. Davis, Jr. Yes Certification was unanimous and Open Session reconvened at 8:1 lpm. Motion was then made by Mr. Snead, seconded by Mr. Pritchett, to re-new the County Administrator's contract as approved by the County Attorney and authorize the Chairman of the Board of Supervisors and the Chairman of the Personnel Committee to sign. Mr. Snead's motion was unanimously approved by the Board. Adiournment Motion was made by Mr. Ecker, seconded by Mr. Ingram, to adjourn. The meeting adjourned at 8:18pm. P27 .O,J 9VaO018[ ],.oa .l..a ~ 1]1na n193 131f11 f+Olf + . ~e,l, ,~,., pAYA.Le ~]~[ ,~I=m eeiAlL Lyeil]t 1,.9,.1. et „,. ]951 p9~ y eiOO[i (Op9 ~ 11A1o: DI ~{, ToIAL 100 a Ol]]00-600900 09f AaOIGbOIe O (99.10 •• TOTAL A1G]Irr OP McLx1 100 ]11916 ••• f9f .10 ]00-+ 0)9100-31]000 5 [ ]9l. •• IiRAL AMIMI 09edfC[t 100 111911 ••• ]91 ]l -ol]]0 + ]99 i 0-56[]]0 lp.] 16 a]09{ 1]911 100 + + + 0-60.900 1 • o+]+ 6 9+00 11 .t0 + 1 ]691+159 131f19 I9<3++-I1] 11911 1)tfe0 91 + -s 310 91.1 100-•-Ol]]OO-9661]0 9]. 100 + 011100-cOt00o a+]3 ALCO9110 1e.oo •• ~µ )Jq~ OI aI[Ox1 ]00 111919 ••• 9e>.00 390 + n)lo0-{01]00 ] e+9.1 •••1T rAL A) ... 111fe1 e50 5119e] 9011ne1+ ]1199] 11,9na1 lot to O IOIM Op o][ce1 loo 111 p90 {+9.19 100-+-0]9900-5]3000 111) At c T 1.59 ]50 + O1)30o-60]]00 ] a ] 1f6.9] too + onsla 600910 ]59'5 ] ] ~ 0 1)5fN )l )+ll ll+]9 •• TorAL ~~ o. C1IKKx 0 11199] ..• i 9 199.1+ + + - ] I]5] 9AJ1m .1eMlIM09 COIIPoIIATION Il lfe3 n9 • + ll lfef rt10 ]0 1 •• lore, A•oLwr or cxene 1Je 11199+ ••• n.v + - eta eA.96eTT OpplLl 6UpM.T ]99.90 ••• IOlAL A]OIMI Of ~ KIK1<I 100 ]519es ••• 91).]0 )10 +-ON 190 919111 366e eeD90x10 CdMrt l'esAeUeY ]19.9] A0000fre PATA9L IlAIU ]1>tOUS[ e]IDOeT fIDe 9]+119111 100-• 0•]+00-]10000 ]9+]996 00-+-0)5900-511000 1. 9 1 100-+-0+])00-911000 .1 ] 9vet 9 1 s)l ooo 1u 11 9 ]991111 . - - t 9- ] - ] o 1 Ap.9,]] A~I.]p9 pAYA.L. ~,L9R,~l=p9. MAIL L,=ty]ti 11.9].]+ 91 N,A ]911 >,~e ] ]p.~[e ~o alleeA a .]]~~] ~e ~eA ,~] ..]~ of ~uia 00 1]l9n ]+1 -• +1 0 • 91 elwIts nA6 s 9LSN6 ]99.f6 ]so +-0»910-e19ze9 ]al.e{ 00 111999 911 ]00-+ Ol)I p0-111900 •:59~~ ~~ op Cl]ei2e 100 l]19B~ ••• +] +], 10].91 00 11t9e9 13951] + o-+ o+ 501 0 fl•0 atu[ ez00[ Tlee 1. .1] 195f 1] ]1901 Il0-+ 09+1]0-91+900 ].+ 9.10 •• TOTw A1O111R Op CXeC11 too t119e9 ••• l.9>I.9. 00 tlt 9f0 ]loll 11+1+ 100-+-011]00-]90000 1]ai G9•IAIN C09T SM[ 9, •• ']OPAL AIOIap Op Cx[C[e ]00.1119f0 .•. 9{.9c 00 1)yf 91 {f 1]159 191' 100-+-x93900-501900 ]9 G)111'{i )NOI11I9aY N. ix[. lo. f 93[)5+ )1]e9 Ia0 +-0+]+00 60]]00 )]] { •• TOTAL AI9MOrr Of OQCAe loo 111 991 ••. eli.ef DO 1]1991 1tf9 f091 ]1 ]9] • 11] ® QeOIT Oplln , { •~609t 100-+-091100-)11000 + s.+5 169e 1051 )1]{9 100 9 Oa )100-]]1000 1]1 10 1)1995 ]tl ]90-+-013.30 600+00 9]1 (HATIUM eieM aOVM {, 60 i0 iltff6 1116 100-9 0))10x-601100 + 11 Ou111M 911IeT9 10.00 I0 111991 s 91 1999 +-05)100-]10000 )5]3 CT1r199 COePOeAt]bI - eS]9 •. 9]91]]0+1 1 -+ • )0000 1 , 100 9-05]+00-)'10000 ty),{] Sit 1]9091 l00 9 091100-)10000 {+ {y AP9010 ACCOITT9 pATAeI[ YCYOIC[ e6I9TY O9TAIL LI9TIx0 19.of .19 01 ]01e ]Oll pA0[ I BOW~I CbOe Ve1N9 VnO09 e516 OI ••• lO1TAL A]OIM] 09 OIeYA{ 100 5]]001 ••• 3{.610.1. 00 13]003 eef]1e 119 e3 100 • 0]]100-{00]00 W 0496'•5. 2 e.13 00 Il]009 Ill +-013910-600.00 11{ COOL WIICIi esetYe .59 •• TOTAL Aldwi op CAW.e 100 1]]00+ ••• +, 505.) 00 1l ]OOS age sco• )3l5] - ] 0 •• 09M VA1.LR 9W 09 I9K. 1 ) .o{ 100 •-0)]]00-600900 ]09.10 •• fb]AL A1O9wI Of C1]ec[e 100 1]]009 ••• 1],]1{.11 00 Il]005 1)9 ]00 . Ol)100-{OOe00 • yl. •• ]O]AL Alcl Op OlKlle 100 y]]O0a ••• Il. e, 9J mo01 aue loo . on too x00100 co se. + •. IOTAI. )JOIN Op O]eCx1 l00 moo] ... 9• n9 00 1)]009 [nO9i+x1 )l ]et 110-9-09+1]0 919900 ]]]+ L.p t/O OeLL Ye 1.1 lals{1 )10 • 099190 •1112) •• ~~ A1ONtf ~ deCFe 100.1)]051 ••• 1]]10910. ]• 91DD>1099 11191 100 • 0]]500 {00900 •• ~~ App 0I CMa1 100 1)301] ••• ] 1)]'199.]• ]0 1]]01] a++]{ 11910 100 + 09]]00 601100 1l of I a egII91BRI A 69. 0 P30 .3,3 3.,..~3 S~Q ~l„3 ~.]~ ~]~]l~ 15:3,:). 3) ~.. ],]) ~. , 1)]35, , . ,13 ] ]. 1~13~, ) .3. 13 )330 .. .. 1l 3=;;loon 1,.31 .,1, 133 .:C;Z~n3.5]1333 1. .. ,~lw ]~.] o. M.~. loo 11]35, ... 1.5.3, 1,]3]0 Sl)„]]>, )SS ..3,1133-5])333 ] .,. •• lO3w NSxnO Of d3t151 t0a 1)]010 ••• 133.01• 1)]0'/1 Ol >]5 3 313510 331000 ••5 50TSL 1u00rtA031C113Ci1 IOO 1)]0'/1 ••• )' ] ,150.00 1)]0]] 5]6 305 5 01]5)0 100100 315 MS111M1T CQSSM 1. s] ••• 101]•1. Wl0]] O~ SNKFS t00 1)]Ol] ••• 1.5] Il]Of) NJVSIWQ] IOO-S-0)]100 53]000 ]t 00001 O 3f5. •• l0]AL A11010rt O~ M[nt1 100.11]001 ••• 1]5.00 ` ~ ~_.. CEi'iii'+(-I.000UIitlivGbFG/RG~~:,)..,.~ ~ i P31 9 t..l,,. roD~T 39,1 ~-~ Dln I. ID.ID 3l b 3D21 9M. , 9o119n.,,. om,w. 0],31;,'""" outs w]D av2ntt Imea ltcolarr .wa an vtlmol xun ilvolo Dlanlr an loo-.~DUalo-ssoooo noun, uuu w 3l 11 ne ua9a n,.w T«.l ee. uetvulrr 100. mlolo ssoooe n,..9 loo . nlmo steno IMlmmlw cows vu09 D] n u ul.o.l GUST u.v TDIa mr Iccoll9r lDD .-ovmo suno u.39 -0]2010-SN000 A1191 nG 2 ] 1 -]1-11 •010 w v 200-.-DI2020-SN00a •oiDS Alo Cnfi viG 111910 03 3) t2 •W 905 . lTOPMY BMV n.l] --------------- Tea.] !er A[CgOrt loo . 011010 591e00 .11.11 Tet.] [or pl9Alnm1! 905FD O9 IUPYV]M 619.09 -. 1 1D-591000 0005 5 1mwnSx290 Ill nO - . 100-. 01]110 591000 0096. o001t99M198 112959 0] ]] Ii 93TTITLVMiI N t5l AI9MC[LTld )0.00 Tot.] for 6000UN! 100-. el]]]0-Sn 000 SS.oO ............... Tot.l ]or .CCWMf 100. D13.ID-119100 19.0.00 100 .-011.10-]SHOO nIMlI9o 1119.. 03 ]1-11 n 610 Y n2w[a6 396>.fe Tet.l ter •Ctotar 200 .-0]].10 ]50 D00 ]9c 1. s9 'roctl for DIWJ151d1 tf16601n 99n.f9 100 . 01351D-113000 8vC N1I1nR-O9RG 1]19]1 03-31-i1 lMlltt RPOII[5, IR. ]000.00 T0t.1 t0r DtDMT10D9I IY9M1MTId TIOOO >0 D0.00 l,vl,lau C0.wrt llfl RRIN-OO DI6BV118o909I8 e1MNlT 1..20.]0 ll 99i 1011 9101 l 9011 ln9[M nQtIMO. 03/]l/31 0®LL IJmOR M:000R 1MfR MTi vO1W21 WA S1rvO1R NO1M2' ptn 'AID 100 9 0]]100-N3o00 to9i 111911 01-I1-21 IILLil r. IRIO2Y9 100.00 T«.l [m 6ttOtM 100 a 0]]100 Sn000 100.00 T«.1 !or D[962101mT ISOnOMK6LT6 ATTM ..-~~~- 11000 100-1-0]1]00 JSOOOD AIMf1M if if l0 n-]]~11 OOGV6TeTD0] Cb IMC. .0x.51 T«.1 [OZ 9.CCpn99 100-9-011100-150000 -----50) 53---- 100-t-011100-5]2000 908TMt 111951 0]-11-11 viTR} Mute CIpML IIIYIKIAL 6pv 501.00 TOt.l [oz 6CZ[I1111[P 100-.-011100 1]1000 Sn .00 T«.1 tOr KCOfMf IOD .-OllloO-599100 ..-•-1.5 f9-_-- I . - a0 9CLICI tU09L1 9 3 9u v tlu Conn 100 . D1n00 (01000 MLIG B09lLIO n1f05 03 ]l-ll IIBOUm 6'ivUat 190.00 Tet.1 !o[ 3CCnV.T too-.-0]1]00-101000 .Of0.D0 100-.-011100-f 0320a M91rtn eV9v01tf 11]9]1 0]-3)-I] Oot .1N1II![i L.9 C/O Dn .. 06A L. 11 ].l9 100 . 011300 tOJI Oa 6vC [oSrs~uM9 OlA9 1l]>0, o] ]] l2 LLT6vibTl 19mIS 6010 ]10.60 S911n .ITTSTI. µ5~.i~ SD991..1 I..1D.1D 119>e 3D,2 91D. 3 9G ~ .»D21~ D3,,1,11 Dwenl. I~Dn •cco2mm 1.19at1 art vumot x91v Illw]ct •loln.r an wlu Snln C l T 1..10:10 Il PO 1011 9MI 9 9011 ICMH omI1C. 03/]]/il comwt LtIXin ACCWrt MMn WTt vpo011 P61tl IIWICI .S1f.01[[ MTf De[O Taal [er Me.Vievl 61m12vI'6 OI96111M 1],9.11 100 . 011,00 Sn 000 Ollle 61N 9m0o1eX39 1]19) O]-])-21 v5 (lO.rtY IMI 50.00 Teal ter 6(:CMM 200-t 011,00 591000 SO Oe 10D t Ol]]DO ]]1000 Kt9 Illft] 03 31 11 lA111111. GROVt VIII 5 IcSM S,O.DO T«.1 ter 1ClWM' 100-t-01]]00-3l la DO S,O.oO ]00 . Ol]]00-511000 tL6CR]CITT 1119., 0]-]1-21 1t1G49J11UR6 O.ICSIIC N. 319.25 ............... Tet tl [er ACOSAII+i loa . n]]00-511000 ]t9. 11 T«tl [er ICL0019T t00 .-01]300 51]000 1013.1. . 0 1]00 5]1000 TIL 50 - F6 a 9c9N[ .il --------------- 100 . 0]]]00 Sttlle vl5 6099W 96/T111116/1 111963 0] ]) Il RIWTILD fI99 a 9ISM 190.(1 t .-013300 te0t0o vulls ~i 111(1. 01-31-1i mlalo9it 90x2 2 [s Tea91 fer 6CMIllr9 IM • 011300-500900 10. t.5S P32 n,l ~ 4:B~lre fa.P1rT 1..14.14 a) ~ 3411 .a4B , 4B~aL im4BB arm,f.r .a.n 4x„"3 „~. ~ ].f41~r atm1.T own f4I4 x11-•-]1,.11.1,))44 ni . 3slen-)11.44 9 - a0 x31 . )n3sl-,1)544 ~,9n w.aosm Bnf iln1, 4a a>-l, Iota oTl9a Plvausso snv nnsf 4x-n-I1 lot.) v 1 1 ]lli9n POONBBO 8nv 1)1151 0]-]l-)) .ITnTLfaaia matlT tar acm4lrr a1, • Sn.31)„>44 exrranvaexa minrrT !or acmlMr xsi.•-)s)r51-511.44 . PATIi]ai La.tn PIpLIC 6amL3 na...n _------------- n3u.11 ill.rr 515•.1] In-9-)n351-31]]00 lot.] OMn WraNfn BnV n1f5f 0]-]l-li TOt.I To ter aGmillrr ]SI . )S 1331-n 1300 PIMTLVaxia morn !Or aa.O~Orr ]51 • ]5)311 s1 n00 t.l eor 4eva3nmrr va oxaletalID wr --- - --- 109a3.s9 93 )O. if •- 93]0.19 -~--- sal4a.34 15I a-)n3n -31 n00 OTNn PUra9aen env 1]1139 0]-]l-1] rlrrflLVallaa OOOITIT tl 16.11 -------------- Taal ter Y9DWI ]S1-•-)n3s)-S1 n00 611,.11 l5]-•-)11331.511.00 O1Nn rOON3n BOrv ])1151 0]-x]-11 PIITBTLVaYfa m111rrt 11]l.]a total ter attGOrs 351-•-)3)SS)-511.00 11n.]] ]191 OO OafrOIBODOlTB 81r34BT 1•.]0.10 ]1 rO x011 PSf[ ii ral la.1N OOIW. Oa/]I/]l .. .............~...........~..............~...~~..........~....~.~..~......................................~..~..~..~~.....r~~.... VOID ao9oLw Loren .LCnm9r xiwv an vomcr •r9s I19wx9a a9oisrr an al . )s)sss-sn9oo ml9n Poralafm fav nun oaa)-n omlrnu Ilousnin or ra vaLUls av.fa ]nea w: •c ]sl .-)sns3-nl•oo sn..ss ai 9anrsa-snsoo orxa vua9aen env nn.a m-nal Pwrrn9BVxw cxn esnuc fame 191°.x: l«al eor aa. asl • )vrss slis4o 1515.,] • 511600 OTIn P4rON6n 8YV f5I l-ll nix[ mwrt PWLIC B9]mLB 331-• )5135, n1a04 OMn MaWBD env n113) or ]l-il Pa1Via[ COINI'Y POLIO nltlOLe )910.1] --------------- tot.] for Ma3OI ]sl-•-)t )rya 511x00 if30.t• 351 • ]5)rsa-5»+04 0119n fOrtCNaBID BOO/ 1)]159 O3-]] 11 rrfTfTLVa3Ia a310rtT IslOS.n Tat.] [er attViwr ]51 • )51356 Sll laO )5105.+1 • 3l I••-•01.00 OT9n 4POAT1IO aLTI - 1 On M I .SO ]SI-•-)33r6•-{01.00 OMn UPBYTIMG aCrl 111915 03 n 1) (Llit9rtTLl1¢ )].Sy Taal for .L<OIM ]Sl • )s last [01.04 150.]3 fetal ter OPMT•Or1 MPID rfBPOn 31 110.13 351 • )ns3s s1n44 mxa waaufs4 anv nnsf 4a-n-n nrrannl.l. Lomtrr Sia.4o ............... Total Ier .atltm x51-• )s )365.51])00 Slt.Oa ]51 •->ne6s-Stn00 OTxn n0aLl3® fnv In 951 03 n n PanIC3 m111T1'r POLIO HamL6 r91.3] Tat.l for KLOIMr 331 • ]s]ra5 511x00 3•i.Sa 331 •-11)5,5 511100 OIMn PVaauP® bnv 111131 O]-])-li PITr311VIV1IA mil)11Y 16 r3. 11 „ T . ]. m1.rrT ar)I,I ,~ ;,a,,,, °.41x4. aa,a];p1r'"11T 1..14.14 ]) .® a4n .x4.14 4~ar„L LID4o a~m9B.r .,rv: 43„ ` fo944r 19,t~ I.P4,R >~ 4an w14 44 41,E ~ 13 4a-a3-il .aTB] • 1... x31 .:]3].1,:1,laoa 4Tfn ~Sa9af®fna n1;3; 43-3]-11 val,)4r m4f,t a1.LlC famtB r3,..ai - .. Tetal for wttpalr 351 . )5)551-111504 n11].95 ]si-.->s )r5)-1,1,44 OTMn PIHa9.V6ID fnv 1)1131 43 n ll PIn9TLVaatA mifiTT 1.5.4.., a,1.-)n.51111)44 ol„a .~a,fID Bna ni,s, 43 n ll .ItrfTLP.,9la m9.m ,n...l ... - let al ter a0009m asi .-]5)555 Sll ]40 9s )•.•1 331. )s)SSS s11.00 OTxn POC9uBID enV ninl 0] ]l II OOOPI[LL IVplfnil9 Or ra VaLLfTB 1513.,4 - ~ - T0t.1 ter aCLVUIPl ]si . 3n r1s-n 3900 169x.10 ]51 -..,3).13-1+1344 On9v POaueN env 1)33„ 0x-n-n m[IDPiILL i]glO3T31n Ur ra V111.LBT5 1)1•.Il - ~-- TOt.I ter aCLTM3Tr 311 . 33].33 s1, 500 nl•.ll PO vIl-n CP minrrr PO C BamLe .. 311 . ]3;:;;:3,~:4< OTev m.aNSBO 6vv 3)1953 0]-]] 11 PaTnilta CvUrtT POLIO 6CNOOLB ,31..31 tots eor actourr av .guess-snsoo snf.)• ail . 33]°55 5+1100 Olfin POO9a3n enV 133339 03-x) II PlnenvMIa mirrft 933,.39 TOC.I for accvtMP ls. 9-]51335-511100 5]e a. )f 331-•-)5)51x-Sll]00 OMn POCNafID 6nV 111151 0]-]l-lI P)TTBYLVaria mOn lrs].]l Tat.] [er aC<Ol•tT ]11 •-]s )rsa 3+1)00 lr5].]1 am 91 - T018MBOmrtf 8UrM3Y 1•.10: ]0 )) /BS 3011 PaOr 13 fO 9rJrIM B1OIW: 0]/])/ti aucs ascs wm cvlnL•L Lsoosa amois]r liu9~n loin veo4B nag I]rv4xas a]oimm an al-•-)seas-aw.oo mlta ovafrxr4 acre r«u eor ,ca unas ox-x>-li ourriw Coln eor lmL m av-•-]uses-shoo muaniin mums Oinrr ul •a3nes am•o4 i33s.n )•s.o4 )•s.a4 ail-•-)5)100-ll{000 MOOLTMti - O111n 1113.3 O-])-ll ]IaLWD Taal for a0. Tet.l [er { 11V.I1fID CPAB 1.I.C -- gr•r ]Sl • )SJf00 )It044 DrrM'[99OrT mL aLMIVI3TtI1TIVB --- -1x00.00 1100.00 Ix D0.00 ]14 • 091]]0 01 •f 00 CORSaL T¢BPBOIir ST I)19]a Oa n-n OdL 1uarR11O L.P </O OO1 OM L. •1.99 tx.l tot att'PM )10 • ON I>0 ri•9o0 •9.91 P33 .D,D awmn3 ..,>a~. ~ :Dl~re3 D.ral~ ~~~D 1..D,.]. n ... ID11 rape , crass Suarrr wet Ilw Dx unos lD. loo . Dv]oo ml0oo De ass00vn esa3acs no. •• ]oru a.nler o. wean loo ul9os ••• uo.oD u 19oa avuowl Jaa 100. o.ve0anooo v, aova,ce auto u9. •• ,oru arnsn o. a3ae loo ono, ••• 1,ms.s. us9o3 m loo-.-ollmD-s3sn° • ~ sores annwr or a3ce3 loo uuo• •.. 1. e1..]s ulsoa >SS3.. u . ..) - lm eD,] awl0 .rosoln m.uslux,vns ... u .-0 ..1. JO,DO .,.eJ. , lossl uo-.-o9.ul-uo,oo Jo,u] .lD-.-oa.. a-uo,oo . . ..-umoe eu.s0 •• rare an,0.n 0v asne 100 unos --• u..oe.so ulao s • su» eo.. - J Soo aa.DS . Jworxr Sxov soso loo .-ouolo-s3.ooo us.00 u s9n inns 1oD-. ovsloavaca •• ,N,1,u arms o. aac 3 loo also ••• J.o s.DOa.oo ,e loo-.-ausoo-s.]ooo soo.oo •• coral, a.easrr or auc • le0.l vru ••• 1.390.00 1)3911 vn66.0 . -. .. e1o,00 >]fe CA1 OOVnnOPr, IK. ,0os.,] v>SSel3 . -.-O H.ll-e10,00 I a.o+D acrosns varasu a.e3 mrsrn Dsnxl. lssresD l..o,.l. n .® sou raas J r xewly rnause e®Der woe lvoa o] •. lore a.alnn or asae toe. Ulf]6 ... u,.Je 1 wu, nOJ1Jw 1oa-.-onuO-J nlOD 1 vnxccrs 1, s. . •• Loral. anann or acne loo nun •.. 1,a.0.0D ~ unv m:ml a1 . lsva. em.oo uc Da u,.s0 •• rota a.arr or aaxe loo ula]3 ... Il,.so i nun uows3so nJS loo-.-0.noo-smsoo a Dlasnm van w.valn ,. 100 . o.lloo aoosoo ul.so •• loaf. alolxr or acne loo unn ... lsanv nJ9J sm • - .os> ooomrsrens w xsc. .. ] . Dn Sasoooo . ,]so uu. Lao-.-DJJloo-suooo a . •. rota. aionxr o. aide 10o mnD ... 1,0w.a. nvn nonmo: soo-. omoo-» ]D0o . w w. so. •• laal. ansmr or3a3cu soo ul9Jl ... .0.00 ul9J] , 1 1 • • .s woad ewmne eervl¢wn11c , 010] -.-onm0-uaOOD ,. , , . l,.w n09)o00] 100 . O])I00 ]1)000 ~~ ~~ 01 crane 100 ]]191] ••• )' 11].00 I]lfll .] 100 . O1s 100 330000 Ss),~~o~e Or C1RC33 lD0 1J19J) ••• ]S s 16.5] 1 )l n. nnes+ll 100 . ol]]DO 600300 ., n.a.oe11,-walsns car 1eJ..s •• rata ueeler 0. avcie soo u19). ••• 1e1.cs I )lfl, Ol/11 . - 0 . o s.lo wmIIW ilellrST11x60 Or TNe val. ,, .60 a39A01/11 IS1 . )51901-3,1300 ..3.11 av.o,0 accoo,rs va]a3w aoen lvrexs~n oerall, oxsrxxc 1..o,.z. n tee :osl race ] w .nnsn wsa o3on 3 Sower woe en3mee see~w3 w.e msn~e~xd DD unu 0o uu:D 0o u1s1] Da uvv Oo IJ If I. Do Illa]s ]v u, not vu, o] u3n 1] ]36 ]]3 lan, 10D-.-0usoo-suooo loo-.~osaslo-ssoooD v.-.-ou]al-snsoD Joo . asssoo noeoa x00 .-OSI]o0-SSeeDO ]31 .-)3)333-30 00 11191 . i1,35d.1 11191 1300 .-Of.l)o-31.900 100-.-0)]]00-60]100 ••n,vru. a.oun oraaeon3ioo ula1. ... ]]1~'nl... •• rora0 a.adr or aso:e wo uuls ••- as.c. •• saris a,onv or aea3 loD•unn ... .e. 1.0.:• .. ,vracaww~erwor aecxe loo nuu ... ],).:n s. •. rare. uenlxr o. asae Joo u19s9 ... ]o..ollo.u ••vroa1, aloosrro, o wee3e m0 mslo ••• ns.an..e ~ ..mxraeao ]3. so.0 ••• total. a~n.r or arson 10o uun ••• sD.Dc l.o aioex cav xwrnlo. ].09..91 ••• svral, aeouwr or anise loo man ... a.o9..s1 N CWILI .6. •• TOIa.L a,D1e.r Ot aKx3 l0o•1>ia]. ••• .3.530.00 ~' rota a,dwr or ooue 1o u)91s ••• s. J.s.eO l1]. DSLL MNeerIF L.r 0/O OSLO ~ t]i.lf w euav ~y~ asxro sower wa ,nwsn vev0as .unn ox rata 0o u19se 1 ,.u use Joo-.-alsloD-mosoo u. wumx-asas nwoucrs xxc. 1 . ouloo-eOD,oo nsa ao m9a .essna .- .. . ,o. xm,rrr vacxasc moon ao .-o9«ls-uo,oo ., uD.DO uo . o9ws uvroo u.so uausn .1 .- u1 - , ' u'.so .10 .-09..1)-3IO,OD ]1,.30 •• laraL al4dr o. aec3e 100 lJlf)9 ••• le.6e0.0~ 00 1119.1 11 too . o3]s10-330000 6D30 SeX 3.0 00 n19.1 6,0 100 .-0)1100 ]]1000 Vee4 4101'[ n3[ 3 as 3,0. o •• IOTaL areMMr OI a304 10o•1)if.l ••• s,0.01 Oo tlt9.. .3369 1D0 .-O1n 10.1so000 I ~ alm • aierys 1,93 f •• TOra4 uoNn O. arc13 100 1)19.. ••• ].9.1.91 P34 fi TieAx1A ~,[,]„ D19eD.[OOIA ED1.D,., 1D..,.], ]t n fD. xDxA ExDIxD. D]„5,11 ,DD-. D11DiD ,aDDDD ADfYtt518D 1)ia• D] is ]] ETAA T.LDx. 151.tD - - 100-. o- 1]000 Te>,.xDx. 1)1810 -]l. it N1CAST iDD . DiIDiD 5]]DDD T31[fxDx. llleD. D] is ]] .DSIx~E GAD ]],.]] Total Ior ACNUxi 100. 011010 311000 IN.•S m0-. 011010 ]]DODO T8AV6 11180• 0]-,] i] WeIxBES GAD Ne.l. -- ..-..- TOt.1 ter Art~etT iDD . D1,D1D-,]DODO 8,..5, 100 . D1101D SS•000 AxAAD6 A8D tL1T]IIG 1]130• O] ]] t] Weieebe G110 1].15 100 . 011010 800]00 OffiCi 60fP1.188 ]1130• 0]-15 11 SVE1888b G[0 18. Jf ............... Tool for ACYgM 100-•~O11010-600100 ]8.19 TOt el fax O[DIUTmII BOMD 01 e0fpv180 tl is.Jc Total for A[lOl3ef lop •-0]]100 5!0000 ]8.88 Tecal tae MfA[1)®tT tnlxiT AWxiTART 13.01 100 . 01]]10 )]3000 I20AL lbVIm I)I30• 0]-15 I1 W8Iei88 Wu 13.01 TO[al !or AROOxf 100 f 0]]]10 ]15000 ]S.0) 100 • 0]]]10-1{5]00 iNDi081rt CT>laT COST 3)le if Ol 15-11 GIOY U11 Offtt[ 1]o.OD »191 Co0rre 61MMeT to.. T. )] 18 IO ]011 PAD{ ] f0l 18Mx SeDIEO: 0]/li/11 dX4 VOID 088m.]L I.e00P1 ALCWrr eUOY GT[ v8xLV8 MAID IMYOICS AM001A GTE 100 • 0]1300-581000 Web a 10ea1vSxIfe 11133] 0] 33 ii vA t01MCIL Of ] a O A[GTIOW )5.00 Tttel for eCO01A5T 100 • 0]]500 581000 60.00 100-•-013 50 0-80 0{00 OffiO6 NffLi[B 1)18.1 0] 15-11 iWI]Se fA11A eRI18] 1NTO1 IMC ]l. 0] Total for AClOOTe 100 • 0]1500-f001D0 11.0] 100 •-0]1500-[00800 Wfl el IlM[ ll leTT 0]-1S 11 tOBxiY AABRIG II)80 BTS I]M: 188.{1 Tetel Lo[ Attpert 100-•-0]130D~600500 t•f .5] Txal for DVMIWet JVDAItt a vov6Ti --------]1J.3• 100-•-Ol 1100-111000 MuCW EavIR 111818 0]-15-11 LSBO'E TOxIF a 8100v1[T IxO. 11.00 Total far A[NIwT 100 • Dll]00 111000 iS.DD Txft tee Aawxr loo • on]a0 wfoD sl.Ds A.]l,i f'~D'o:[:~E~ EDx„YT iD..l.], it .~ ]Dl1 FADE ] ~[ ~tlx aDieD D],15,11 Da1YA1. WDDY A~D1.r ID]mQ GT[ Tf,mD. eAM IxDDIa ~ GT[ Total ler ACCOIM IDO . 01]]]0 LS]DO 1]0.00 100 .-Ol]]10 550000 TMVei, l)l[0• O]-IS-II .DE88E5E OVD ].0.•0 . - ~~-- -- Tetel IO[ AttOONr lOD-• OlOri0_55p000 N0.•0 ,DD . Dl]]iD tDD1DD Df.ItE EDDfileS III.D. D]-15-11 .DEI,1[EE G.D is.t, ------------ Tocal ter AL~IESI 1DD . 31]]1D aDD)DD is.a, Tet.l ]ee D[.AATAn.T ~18.TT ATTmeeT .Di.iD ...........-•-- 100 . 01]]•0 )1]]00 ACT)u ]AL EAVICI`9 {1181] D]-13-11 BTAxWT 111111{ WA4 a ANIM IK 6313.]{ Toca1 tar AOCOMr 100-•-01]]•0-)1]]00 83]3.]1 Total ter Oe1A[i)®eT itIDtfWOWT AwiT 65]8.]1 100-•-01]•10-))]000 6VC 001t1'A1lCT On 8pD 1)181] 01-15 It m tw0[ u1Dd rleAx[2.O. BYV[C8E 10•.31 h[al !or ACCOOxI 100 . 011.]0 ll ]000 lo..el 100 .-01].10 500100 ORt[e ewfu[8 1118.1 03 15 11 110twrAT11 DAU SAINO oTaf1 IxC 18.5) rata] [or ACOOOfR t00 . 01].10 {00100 16.5] Total for OfAATAE[T Il1G3N1&1 1]l. )6 100-.-01]510-5]]000 TeYMOx[ {11[18 0]-15.31 OCe T6[Cp3[MIGTIOx9 IM[ 1]50.00 Tetel Iex AR 100 . ot]510 5])000 1]50.00 --------------- Total !Or D[PMT1mrz iYKe0wttW T8o010 1]30.00 fOR )[SfIH e1mi80. 0]/IS/ii T ]0.• ............................................ ~ CWC[ Vpp011 P]e] 1]110{6 NIXM D]-IS-I] mBLMrtALTX RADIO BYVICI9 Total for umix] 100-• 0]1]00 ]]]000 ]00-t-0)1]00.511000 el.[CIA -iS-1) DIMIeIU1 VI • 1 CTEICITT 18]3 - 1D0-•-0)1)00-5 i1 D00 !L[CIIIICITT 1)1811 0] 15-11 OOwIYIOx vIMIxG fAOO 100-•-0)1]00-5]1000 f08TA© -15-11 • 100-•-Oll]OO-5]]000 PoBTAO[ 3])355 D]-13 ll V1T88! 10x[8 IK. ]]1.00 Total ter AOCTIIMI 100 •-0))]00-511000 ]5].e• 100 •-0)1]00-55)000 eOL518T8f1C1 A18) {4100 1]180• 0]-ti-11 TOEIIIW GID l]•. ll Tate] i0r Ac2v11]1e 100 • 0)1]00 SS ]000 111.{8 ]00 • 0]1]0033.000 TAAIMI]C AlO m11Cwtt 11180• O]-15-I1 el6I1rt86 WD ]]S. o0 Total for ACLOIAf[ 300 • 0)1]00-55.000 ]]5.00 100-• 0)1]00-538100 AOGIDITAnP1 ]]380. 0] l3 II SOSIeesB wD 111{.0] Total Ser ACCOIMt 100 •-0)1]00533100 1]1{.01 • 1 0-800100 Off 1)1361 ]s 11 8x38111[ G .ee Toca] ter ACN1vrt 100 •-0))]00-500100 ]01.35 • 1 0.00 O]1wW11 GTlq) WUIM 1 1 1 11 Neriel[LLTM 811D t • - •ao Ox e]Ul fw l 1 1 c018p11xe61.T)I 8.]D v 1.. iDO . omoD mD•OD cowelluttox [ouifx u1811 D] 1s n cnwweAtTx eAOlo Eeavxas >. SD P35 .)),) w~'~'o°H:D:H~ 3IH.w,HY sD..> ), )[ .>, aett rADH , .~ wDw~w ~IwD. ea,)3,t) L,HG. wID aeRHAL LHOOa A[YOIM MMCi OATH vEmOF wAb I)NOILE A)4I.IY OATH sa0 • DmoD-))3Dee oernnia awcss uao3 oaa s-u czTr o. oAwvzsu asuo.oo Tx.) e.r Aem~Hn tee • mnooa uooo asoo~DD soo .-D)ueD-wotoD onia swssHS uno oa-ss-u iwrAix vAHH sntw wATn swc s.ss rxs mr Acmin.r toa . wnao~[oozoo s.u ............... 100-• 013100 55.000 TMI311M6 A1O mOCAT2 s)t[0• 0] ]S tt 3OH IwL56 GwHO [•.sY ---..-----•---• TeLHI for AttOUwr 500 •-OI31 D0 SNDOO [•.f0 I00-. Ol5)00-[O)l00 80C CO6T6-L[HOH 11133) Oa 15-1t wODpV.L AOICMOriOH 50.00 Te[[1 fer ),GLOOM loo •-0)5)00-[O)loD 50.00 . 5 vv T wOCMIL AVRYgr 1 I.3) IDO-• 0)n 00-[03000 OrISCO'H HUOrLtt0 sls 33Y el 13 ll tOOMLL AONOrIVH )•.3s ............... 55000 swrsxatotuL xw,ax • a-u-~) Inu o. n.cswu •D.oa soo • ms)Oe ssteoo eHOrsestowAL w3xsx mass m-as as n3ASaaHH or vz.otwu •o.oD 'rotAl ter uHDAH3fvi w3aa[4L vwawv -~---~~ 3e.oo soo . mssoo vsoo0 u.ecswzaTr unss m-ss-n ArvALAazAw sroim )u.Y• :uA) for •LCOmrr too-a-wssoo-suooo w.T• nrmLOUtzA Lourn vA )DmrrH ss3+ roH s[~Mw 3>miss. Dansn) soo • amoD w33D )oo-•-omeD-[onoD rmT3HH t - s 0001 mrra L •. . •- u>oo-soasoo rzLrns ) n3 - I L w ) [ s 1))350 Oa-l3-tt THOCR M3R LYIq)YMO IwC. 33.13 )00-•-D•]]00-[Oa )OD fILTY3 u133o Da-1s-n THOO~ 3Irt3HV)•SH3s, LYwGxHOHO IwC. 100.•0 Tot.] [ar ACt~wwi too • 0.0.00 ))[Soo sYt 3.00 toe • 00:•00 )uooo aevusss Aw0 wAIM Ines o: )s a ntaoi uww AwD cA.ov. n.Ds -n as Txs mr •ccoDwr too .owoo mooo 0wrH?on)YO1y1A m ,DH wa„w aDIwD. oar)„), IOO • ws Do-v)D D vxan uu)s e - - LAxcuACH LIM ssaviLas s IwG. •[ .s tee •~wssoo-sa)ooo Tu.Hrwo~a u)nc oa u u Ar s r cAHO uans Tera mr Acmowr mo • Dasseo suooo )sa.v 100-• 0)5500 S31o00 0055 . wD0)H..Swt r3 IJ130• Oa )3 )) NSIM3Hb GI.An 9].DD 1000] tar ACN1Mr to0 • 0)5500 331000 ------fl 00---- 300 •-O)s3o0~fo0)OO OIIIGH 9UPnI4 ]]130. 0] s3-li HUHIA39 CAAO )).)) • • - ))300 dv Y3ICA1 iH ) s• a -)3-II v139IgM M t 0 • 0. t pr1Ut'[[ vM t t3 • Mi1RCMH s .Oo Tor.l !or ACNtMP I00 • 0•]]00 )1)500 IS l.s0 Tau [or Aaourr soo-. on)DO m)ooD )n.a soo . 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Ibt.l !or attOlalr loo-• O1n00 600100 .........59..1 ra.l fer OlrNl9¢Irt CW.T 86.vI0T3 Nx] 1ao .5).000 {ooxoo onxa surn.xu vvf9 ox o9 x) oalna 1a[rs-errrr uax s.5s sa.l Sor aaawr loe • m.oeo-aowao vas xoo .9).000 55x100 soors aw cuasallm i)x ros ox-a-)x xar5wrxaw. cam[ coumxi, u.so rora ter accaarr xoo •-0>.o5o-souoa )x.sa ------.--.o l5 ra.l Ser OaealTmrz wxiax00 xllatacri0 cvlo5u~ 1.waa accourt xoo-.-omoo-snooo wsv c say[ sau . moo-500.00 rum-vo+)as iomf-ooxoo-ao59oo ruac vellcss loo .06)05-55oroo vaaaa-amn.xea . . ae acaasaxsa . 1f[ acct soars loo-.-o.vao-5w1o5 aosss amasoaxss 100-.-0.])00-60)]00 R IOO . o.IJ00 501fo0 n.[9 I . . • 05 a.AVaL/wQ 100 . 0.])00 60.100 Wv9L/tOC[ 1mfrlx?tin oxe.iasemrrs awwar xa.5 rya )1orr1. omx.u: ox/0f/1) aae[ fuora an vmm~ w iruoxa awu.r uv)5 m-59 v vxrr ro anvxrs aartlwm saa eor aecu,arr i5a • o.voo snooo um1 m-o9-u wvaewr vum m{.x ox-o9-ii 5avelw.r omi5o raa m[ .cmuwr 155 • ou 100-aoe.o5 una ox-o>a1 nna ttu-ala..>to 9f To[.1 mr acmu[r lee •-o.aoo-5oofo5 twos w of a u. u. nua 5 a5aonwrs raa mr acmlwr ion . {moo-55{055 s . 9-v na cmu no v i van vx5.5 a: 5f v exesa nnlnsa saaxaafr [nwx. roan eor aecou.r leo •-omoo-5m1ao rr li vOt ERpnl9[6, 0 111 rr. 0] O>-n n0[t C[rY Mlatl, LTNOUaw 1110. ret.l !Or attWn 100-•-0•]100-f0]I00 ro[.1 Ser aCrwx 100 . 0.]]00 {0>900 t 1r.0 0 -n .CC[TOY1 alxu[i.s CO.eO.arlcw nn.x 00 Ora.] Swcxpu[['[a m['e0wo1011.>00 111 r51 0] 09 11 aNar a1 tiULS ~.~ ~5,®[,a ,a1.)a.r )5.5x.{5 5, r. .~ ~ ~miaa. 5x,9„ii OfaGAL Lm6L aCC9UNr allgp wn YEmY wlv ixwtta 1110a1rr Wn x00-.-015500-)]x000 BK lV1rH 1 0 . ) ox-Of-li n r..x Ta.l [o[ Att Ilrt x00 . o1a500-5])000 .f19.)x ion-. evso9 woiee omu ewwxn visas ox Of-xx lowrax. ra[a awlw wrn x11c •S.sS .«.) eor acmuwr i9o . ovs99 se01o5 .x. a{ ob0.1 eor o[ea.nmrr uu ssunnola na a5n.5s 100 . 0.])00 )x x000 wK[Q bavtta it if 55 0]-of-)x 5)[aw fxF)M6 a W1n P103MI ..taia nx9.r1 Ta.l Set ACLVan too . 0.]x00 1n055 nx9,ri i5 -.-5u 55-m5o5 .e9uR5 Sim w n In ox-os-u alum nxm.c 5 .an lac. ~ xxc. ..5• Teal ter 5C( )oo . o.x)oa moon ne.5. xoo-.-e.1)oo-isoeeo unra.rl [fxrrals vius ox-o9 v clfrrae coaro9ano11 - 1115 iv.ax Taa xer 5C(gta 100 . OU 100 )x0000 In.6] ion . ou)o5-snooo a.rnxr,rr nim ox-of-)) 1oc-moiam oxnxc m. u9. o5 sera ter acmiwr xoo .-e.voa snooo v5.a e va.u coawxr avnn - oxsamanmrr9 swwar v.5i.xs o9 m ion ram v rya fop„ nmlfo: ox/oaixx aomai. i.aoa acmwr .also xun ~ vaooe loon xllwxo afowr yn w 0 -.---nsv o0..-_ rbul eor aaL[Mart xoo • 0.]x00-50600 ror.i eor aea[s+mrr souro tom mast - _ nm.6 )eo-•-0.1.00-)>woo u.axas aw 1..xwr . x auoon row souoa[ avulr. .. io5 .-0.0.oo~n loos analu ax5 wIn ion . o.a.5o )snooo ulrmua [crtau vxae9 Ox of-v a+ulsln avalrfmrr mvlos ]01.05 --------------- secs eer acca[rr loo . ou.oo mono n1.50 picas ox 0f )i cxwras m.to.an5x - 951. xv.5x 1 .- 6. a- ion-.-ou60-snooo luarx.a loo . 5.a.oo suooo 1wrlxn rwa --------------- sou) ter acmart )55 • oo6a n555o u).5a 1 wvcfxmlr Iamr s viwl m-of-u oavclroer nmor vita oa-o.ni uu9aleoar nlnar .s.as row mr accasm xeo-. ou.0a suooo x105 n xea-.-x.1.00-snooo wsraci nwo m.e9-n 55f9c11®ts-rrr•rr cxus ,.5s r.r.l xor aaawr ion .-ou.oo uio5o r.as • . . - 100. 0.x.00 {00)00 OIrICI NrILIae nltt5 1 r101Rpavn 11aa011.[[ •. 111).5 01-Of-11 [IVYSIOt aa.aYa[ )..f9 ra.l !Or a[iVlarr I00 . 0•]•00 500100 ss.f5 loo-.-0. 1.00-600000 Np.9 100 .-06.00-f005o0 rVO.i vC11CY 100-.-0.1.00-500900 vGICL[-aWtLt[4 x115.{ OS-Of-II NOi Oran r 1]1601 OS-09-i1 05VYMSIT OOLLT ]016.5] TOtLL tot aCCOaMr 100 .06.00 600000 1051.]• Ili rlS Ox-Of-n [Iq.LL nON.ST )f0.s) Ter.] Ser aRalart 100 5 a660 600900 )f0.5J P41 9uP 1101IIw [901 x0. OS/o9/I~PT It.OI .SS o9 P. a.c9 oiPn 0931aAL 0900a AttTa9tl laoa Gn r9PppP M01¢ IMOIC9 A1101PTr Gn • a Pf 1 9 ~o9-Il L. 0/O O[LL II I.Ot • MIMI)N[ a If O1VPa IIItN • 0/0 09YL 1. 600 9 093510 t00>00 P0aIM9 5 vIxNP99 Il l6N 0> 09 Il O9Y. waTllq L.P C/D O9LL OG L. t09.o9 Tec9l for • -9- ] 0 o PPLIa I I t Ol 11 0[00 1wPeI L.v 0/0 09L0 VM L. 909).00 9 - I 1)IfN 1 0 [ 0/0 oPLL V50 L. t9 .69 ]9l 9 0]I]OD [01000 Po11(][ bwPL396 1)I 699 OI 09 tl 0411tt9rzrt11G I..v c/0 O6LL 059 L. 99 J9 Tot.1 for Att001rf 193 • 0]]]00-601000 ----1911 OJ---- Tatt] Ior U9PMnmrt bT. R95TPICIICD SW ----~ 1931.01 ISO-9-01J JOO-[00)00 9'pai20PS t PIixO[95 IJ It9s OI-Of-ll OeRO {90.56 Tat93 Ior 11CYJ]MI ]50 9-01J )a0-f 00100 1f0.56 090.9-O1]J00-[01]00 90018 MD T199GIRf 1][115 0]-09 11 MIVa9fTT OP vi90i3rsw )1 .Oa PITTSTLVMU fa)Mrt V)19I 1PMI111-990 DI9111iS91mR5 SOMNPT 1t.DI.1s 09 Pa 0011 vA06 19 POP 1aII11 990[F. 0]/0!/ll p9a IX9R v0I0 5 9- - • L1A9[/PJOrtLL - 19 P 9 M 199 .5 ui-.-ssnt9-w9o9 uusnv9ru. - 1 MPrx9lsvJtu nMeMa 1.u :st 9 >v1t9 ss)o99 wPV.nmu. - wile I3IU9 OI-a9-ll n2T oP 1lurrfxsvi"' nMSMa 119.n Tet91 for siCaMx ]sl 9-)SIIt0~s9]0o0 1[50.0) ]51-9-]531 t0-[00100 OPPIR 9GM.Ia 1511)) 00 09 ]l nUPI1T CaTIa ]9.00 Total [m 1ttOUR1 151 • 151110-[00100 I9.D0 -------9909 9l hu] tOt O1P.Vet3mIl 91u NP1INIaf1TIn 051-9-SSNSJ-9)3)00 OTlla PMC3Nbm 8aV I)1l)9 0]-O9-It PIT2ST1.VMU <\101Ix1 1]019.11 Total [oI •RTIIMf ISI-9-)51851-5)1]00 6)0)9.{1 ]51 9 >5>9s1-s11900 OTOa RONfa faV 1]]1]9 O] 09-11 PI'ReY1.VMI1 tawf2 ])010.0) ]51 9 16]99[ 31)100 OTNa MOUBa eav 111119 0] 09 II VIrI6TLVMIA CMTrt 1]191 .Is ---10191 IS---- Tote] [or •CCplrt ]51 9 15]991 511100 19-)5 u5I-[01900 OT1Q[ OvawTI10 ACIf l 0 -t1 valftl9 nPaece 610.1• 9 )5)951-601900 OTxa O t 1 -Of-11 Ga OP VI1 i31u 16.61 9 IS 5151-[01900 OT11a O 1 9 t P viP0i9fA tI .t1 1-9-)51991-[01900 Ona Ti 1 1 0 ll Ix ]sI 9-]5)951 [0{900 Ona OPa1TI9q MTI 111116 0] 09 ti 1lIMNISI. I31C. 1].50 •ell9t rM ~y 91a1Ix0. 0I/09/t~PT 16.0].]5 09 Pa 0011 vAOa to 0omu1 IJ<OGa utt xtwa Mn vam9 Mw IxwlcP Awprr pAn '/0)D ) o • 11100 603 0 ] -09-1I Ix[. { 1 00 90015 Alb MSaSVII 1 1191 01-05.11 MM00M 9, 1 1. 1 0 0 u4 SM~65 1rti 1191 oI o IuGPM M0099, SNC. ) 150 9 011100 601100 B00P5 llD) SYBBOtI VII 1)1[50 02 09 tl wla t TAYIpP 16a.0] --------------- focal to[ ACCONT 150 9 01))00 601]00 105>.91 x06.1 ler 09vMT13pII STlln LUMPY GUI 1]99.0) ............... Total [or Itn90 ]50 1)99.0] Osl 9-55]160-166100 CMSULTMT9 OP2A n0 IJtltt OI o9-ll TP91~alna 0P viTlsnaxu CO. 5000.00 ]31 9 151160 5)1000 PaAIPb t IIP21T 65]19) O)-o9-tt PC PUWTY roPWPA2IM 133.00 2ocP1 for aCNIMI ISI-9 )5)160 ]]1000 1)5.00 ]sl { JSl1t0 591000 1.6[89/9)Irtl'LL - 9plty tJ It S] 0]-09-II 9M6Trt OIIICf SUPPLY 9s1 .95 TM01 toT ACCT3U19T ]51 9-]5)160-N 1000 -----95].95 ••- OPTI~111pxOVau IO9 19lITIN 9NDIM0: 00/09/II 0930atL 1J00a PCCTNMI' M19ga Mn V~00Y 119a Ixv01011 1119]1111 Gn 051 •-)53951-511900 OTNa RRCKl59D 6aV 1111]1 00 09 11 viTHTL9MU G 9161.06 - - • Tool Ior •[CIXMI 151-9-19195)-)11100 15150.11 19 [ 113], tptvGlT[01 •• . TI I 9 1 TIM IS .0 9 53 5) c 3900 151)1[ 0 - 0 1 9 9 is v Otxl CG 90MnM • OPa1TIF 10fI 15]6[9 -09-1I <fTT OP 61.13 051-•-55)19)-601 op Ona 1)16[9 -09-11 nM4UPa .1 • 1 19- OVaAT310 AC1' 1)iffl CIn Ov .00 9 9 OPdSTLq •C3'i I CMl)UU8 90® 1959.00 ]9I-9 IS)9s) [01900 vnv OvaATIW 1R1 1)1[3) 0]-09-11 91S36TI OTIC9 9UPVLT 95].96 lbt~l !ot •0001111 151 9-5519 )]-{03900 9)19.19 Tot91 9er MvMT9DR 9rsA wUtx VP00P.911 J999I. )9 151-9-35]855 511)00 O1TIa v111PUiS® 99t1Y 1)i 119 OI O9 11 PITTeTl.vlxu CTIMCT 19])[.19 .. Tot91 x02 wCN1M1' 151-9-JS1955 511500 [9156.1• 191 9 191955 511100 OTPa vU1OUBm 9av 1]11)9 00-09-i1 vITnTLVNl3w (T3tnI1'v 9[[9.19 Mt9I Ior w0N1nIt ]SI 9 153153 515100 9{69.15 155-9-)5)955-601900 Un1a ovv.321 199 f- I li T3 v1 1 1. Tot9t ter AttTIVIT ]St-9-)5)855 {01900 ---- 191 60 --- Toc9l for D1eMTnM! Vi1 TpTt. OVI OP ]]009.51 056-9 1319s6 511]00 OMa vt1P014t5W 6av 1311)9 OI-09-11 PITT5TLV0MfA CONTT 159)9.90 142 •0,0 i ~ I)1 a•1 xa o• 9x1,1 1116•] 111 1 AOC 5 OATML[ dell R[OIe'I4 GRAIL LIeT[NG is ~. s9. )l 09 16B ]011 eW6 ] eWOR CLOY VeR00l VOO4,A 1reR DI l0 • 0 - ]0 SS AeO1n00Ii OIL C4S5AR. Ix0 x]1.50 ioo a-0»]00 s1 x000 1,053.81 •• ipxw A10UN1 W nK'a1 too 1116.1 ••• 1.110.)1 • 0-a01o00 61x] AOS I8[. 0 ] • a O -sOlo00 5s1a 0]80 91),08 )0:30 •- tx -{01000 100 • 0]1]00 aD1o3e •• ,arw A1aaIR DI dYdS 1Da x116•] ••• ] ],s••.sD ] • •l 100 • 0.3.00-60•{00 1Da.15 ] • 0•x• fo• 00 tf.l ] 1{111 ]I]16 too • 0•]•00-t0••00 50.ea -0•]{00 1 x u. ox - -• 0]000 • ] • xxoD as iD .1 ]6•l.a.+ L 3 :auuu ] • • ] 5.x9 loo • omoo s 1]1a•• 01 1)16.5 •, I 35853, )1),l su xD ,• TorAL Aroma o1 deaf xoD nlau ... 1,••S.SY• ]i5-• 0,]]10 {01]00 AI]./wTA11 ]50.00 •• f01'w AMIRn 01 d[de x00 1118•• ••• )50.00 1 • 1 s x531 wTAOIRA ]1DlORe AVID •o . • 00-a01io0 i1•. 111{•5 L11f]N ]1151 100-•-Oi to to-SN000 •ei A56TVDer1 vaIR]W ARD 100-•-O130t0-58.000 ],.50 111.8] •• IOTw A000N0 Of CMYCRI ]00 1116{{ ••• 1 )Ia•, 09 1116{8 I00 •-031500-550000 119, •• lOfw AMgevO OoCNef88 100 L)la•1 ••• 119.51 5500-y]]000 ttl) AT a T x0.0,0 w d[Ca iBVOId D 818mYa 1rIp0 OAOOI ~0 Ufa6) vvrl-•9,5 ~0 1111{• 33 )a]• ~0 Ill aas 53•, xef ]a AttaXfe IAYABY den 311D4T1' COOT ]5]-•-)SLSI-x01•00 I00 • 0)]100 51]000 , eC19TO ORA3L LfBT]AO 15.55.]) D) Im ]011 vAp ) OCOOR RAq DI MMA TOIw ••• tOTw A8PA00 01 d3d8 100.1 )1 a6] ••• 70.00• 1.• •• JarAL Amon or aaca6 1DO nub) ••• x,•ss. oD )5• dooeud ],x. ••• SOf4 AIa%RR Ol ded8 100 ll lf6• ••• ]1].50 )s]I dRAe NRxgeaTId - 3531 ).a] IDD • Da] DO-)10000 11).63 •• TOTw AxpIR OI dY0a1 100.1)1 665 .... ]x T. 3• r0 1]1161 39105{8 If 11050 ]5150)5 al {x 0 t 1 ]00-•-0]1]00-511000 100-•-0]]]00-S1I000 100-.-0.1100-31)000 351 • )SI le• nTY OI ORMOILLe , , O1.• ]9. •• TOTAL AMJ1Dn 01 OaC[Y 100 1)1666 ••• 3361.•5• Il f 0 38 0 I)l tae 1»81x• - BS)-{01.00 1!l-•-J3l 851-601.00 ]51-•-)5)160-5•]000 • 01 Ir41101 LLe 156. •• 'TOTw AMWMI 01 QodB 100 111 aft ••• )St.00 )550 dTY OI 8MTI118V1•'• llitMlYY i ., 1)8.13 Hulas -aasav-am•oo m . ]s]uo suooD ,. aT.u o v1as. vu, )DS aew n)v D 1)1 aJ0 ]3•9f -. a loo . 0•)ioo-ceo,DD x31-.-)5)1[D-]]5000 •• JoTAL alollrr or b4d3 ioo ]Jlfse ••• •1l.os n01 cuARieo wvinma SSRV]cra 101.00 x.Ja •• IOTw AIa10/1 00 deal 100 IllaaS ••• it l.J6• a r01uTLn •te. •• ]OIw Ar0111n OI dCtB 100 lira l0 ••• •6 •.DO 0 I)I[li •5 9• ]1959 • 1• 0 I]1a 11 x1188 •-• 01]5)0-bO100 i • 013)]0-)50000 ]too 1)]000 xo •- 1 t 0-51x0 lift OOBe TR,Og10G3eb 1.81 •.Sl •• ,mow AIO1wY 01 deal 500 Ill{,) ••• 10~5a•5. 11• 18 OJ4MIA py 15• O • • 500 1] 1,x•{.50 3 „a5 too • 0.)300-SI ]000 ], . l v]TTSTLOARIw IIVRIK Av•0,0 ACYO18n8 5AYA81]1 deca RW[ST®1 ORAL L1 RIN0 15.59.]] 09 I® ]011 vA08 ] m RIgR Mlrb[R 01m ~ Y BOOOR COO[ MAR VSNOOR NN6 DI Ttnw 00 IltaS] 80558/e0a ))i a-ls],f0 511000 805,)8-0 >li6J 605-a-0)3510-600100 80x,1{ 0 111]5 100-•-0]1x00-f 00300 00 Il 1151 136•a• )l I]1 100-•-0.3100 {0]900 00 lnss• Vvnl loo-•-omo0-aealDo 00 cuss •1nu :u • lsnm-slo,oo 00 1)tf56 :s 100-.-01]]00 {00800 00 ]>Ia58 eILDS>0 )1]68 ]00-•-0)1)00-600100 00 ])LASS 89] 100 a-O)aa00-511000 00 1J If a0 851 100-a-Ol!l00-5]]000 00 Illafl •••,) IM 101 a! 100-• 0)]]00-{0]600 •• tOTw AMTOT OI dYn1 100 1]1 N• ••• 59. eAO1gOR9 84[1. •s.]• •• l'OTw AMgOI Ol acne x00 151{•5 ••• •6. •• )OTw A1dMl 01 dK118 x60 1]x650 ••• 1l>. 899. 1]Si Wap-]eKriKd LOR00RATId •• Tmw AMpM OI dell) 100 111 x51 ••• 6l. s]. exf eA688TT ORin eOSVLT X5].95 •• TMw Ar1)0111 01 Oiene x00 L]Ia5] ••• 3 9108]f.~ .. rorw AnaA.r or deco 1DO uxs51 ... 1.01 1'Dx3. s• eaiice LoRC Sa.DD .. ]vrw anDL or dell{ ]DO ]vss• ... oa.r auRd-Iww36-a-lwe 1, i] . •• rar4 noun DI acne l0D v1a5s ... lOxa.r •• 'IOTw Argll0l' 01 decal x00 111656 ... >Oa~O]8x.r ••s•lOxw A1gN1' O~deCl[e 100 ]]fast •.. x.50 1.SOO.r Car 59.81 •• TOtw AR%Rff 01 CNed88100 111{58 ••• 55.1 Cp1]II1TLll6 p.) •• TOT4 A10pMf 01 d[Clte 100 111851 ••• p., <nONRTLiBa 1,] l.a •• xOTw 1IM3 M deCaB 100 1)]660 ••• i.]J l.r 6]D, d41Di-TV 1iY.18 ••• i0cw AIdMx 01 dells t00 151{6) ••• •a5~338•.: 1x50 dAI,188 WMaMIGTI088 ,0.00 1111 100 a 0•]100-51x000 0o nu,] Js loo-.-assolo-Snoop 00 1)la l• •a,•, 1]]10 100-•-0)1]00-{01000 100 •-0)1]00-601000 00 1]]68 , -a •]•00-SIx000 P43 ST6f1 ORwL L19TIM0 Is:55:1] Os Cn ]011 vAOe • 5.01 OROe RA1v OIe]4i~RU d 585.30 ... )orw Anurr oe lode loo wsn ... n,)sa. • ~ 65.30 ••• TOYw Alrp]R0 M d[d3 100 ll it]) ••• 65. 58] C018olClw IYR-ITIL9 • )>3. )f •• TOTAL A1Gln 01 dYdB 100 11161• ••• 858. )]l0 CWepl 1rMaR 969. • ••• ]OTAL A1dM' O/ dYd3 100.1)1[15 ••• 10061. ] l[ CO. )9. ••• )OT4 AICi1R13o1 dell) I00 111x){ •.. 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PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ITEM NUMBER: Proclamation on National Agriculture Week SUBJECT/PROPOSAL/REQUEST: Proclamation Declaring National Agriculture Week as March 13-19, 2011 in Pittsylvania County STAFF CONTACT(S): William D. Sleeper 03-07-2011 ACTION: CONSENT AGENDA: ACTION: Yes ATTACHMENTS: Yes REVIEWED BY: 7(c) INFORMATION: INFORMATION: BACKGROUND: Each year the Board of Supervisors along with the Virginia Department of Agriculture proclaim a week designated for the awareness of agricultural businesses. DISCUSSION: Attached hereto, you will find a Proclamation by the Pittsylvania County Board of Supervisors proclaiming the week of March 13`h through March 19`h, 2011 as National Agriculture Week in Pittsylvania County, with a theme of"American Agriculture: Your Food, Your Farmer" during this week and request all citizens to be mindful of the benefits of agriculture in the community. RECOMMENDATION: Staff recommends that the Board of Supervisors approve the attached Proclamation and provide local media with a copy. P45 PITTSYL VANIA COUNTY BOARD OF SUPERVISORS PROCLAMATION NATIONAL AGRICULTURE WEEK March 13th -19`", 2011 "AMERICANAGRICULTURE: YOUR FOOD, YOUR FARMER" WHEREAS, agricultural development in Pittsylvania County is one of the major economic resources of the County; and WHEREAS, The Virginia Department of Agriculture and Consumer Services suggests this a perfect opportunity to give credit to the farmers of our state and county; and WHEREAS, every American should understand how food, fiber and renewable resource products are produced and should value the essential role of agriculture in maintaining a strong economy, and appreciate the role American agriculture plays in providing safe, abundant, and affordable products; and WHEREAS, by persevering despite drought and flood, freezing temperatures, parching sun, fluctuating prices and constantly changing markets, farmers in Virginia continue to provide a variety of agricultural bounty which provides nourishment, clothing, shelter and beauty for all Virginians through their indomitable spirit that keeps them going despite rough times; and WHEREAS, by seeking better ways to do their jobs-using new techniques and advances in technology to simply tasks, increase yields and lower prices, the American farmer has increased supplying food from 25 people in the U.S. in the 1960's to currently 144 people; and WHEREAS, farmers provide a basis for numerous products including medicines, cosmetics, printing supplies, fuel, lubricants, lumber, paints and sports equipment; and WHEREAS, more than 1,100 Virginia farms-owned by the same families for one hundred years or more-have been recognized as Virginia Century Farms; and WHEREAS, what starts as the growing and harvesting of food and fiber, ends up with almost everything we eat, wear and use; then BE IT HEREBY PROCLAIMED by the Pittsylvania County Board of Supervisors that the week of March 13th through March 19th, 2011 be proclaimed "National Agriculture Week" in Pittsylvania County and all citizens of Pittsylvania County are encouraged to thank a farmer for the products they provide which enrich our daily lives. Given under my hand this 7h day of March, 2011. Tim R. Barber, Chairman Pittsylvania County Board of Supervisors William D. Sleeper, Clerk Pittsylvania County Board of Supervisors P46 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: 3-07-11 ITEM NUMBER: 7(d) Rescue Squad Assistance Grant Appropriation- Requires aRoll Call Vote ACTION: INFORMATION: SUBJECT/PROPOSAL/REQUEST: Appropriation of Grant funds and approval of a transfer of local funds for the purchase of Radio Equipment CONSENT AGENDA: ACTION: Yes INFORMATION: STAFF CONTACT(S): Sleeper, VanDerHyde ATTACHMENTS: Yes REVIEWED BY: BACKGROUND: DISCUSSION: Pittsylvania County received notification from the Office of Emergency Medical Services (GEMS) Consolidated Grants Program concerning 2 separate grants to fund Rescue Squad Equipment. The first grant, Grant #PI-C 11 /06-10, totaling $34,000 is to be used for the purchase of ASTRO XTS 2500 II radio units. This grant ends on June 30, 2011 and does require a 20% local match, which totals $6,800. The second grant, Grant #PI-C07/12-10, totaling $79,176.00 is to be used for the purchase of Motorola APX 7500 radio units. This grant ends December 31, 2011 and requires a 20% local match, which totals $15,835.20. A total of $90,540.80 in grant funds need to be appropriated to the RSAF-ALSBLS Grant (250-032413) and a total of $22,635.20 in local funds need to be transferred from the Volunteer Fire & Rescue Budget. Separate line items will be established to track these two grants. The first grant will have account number 250-4-032413- 81021 Capital Outlay- ASTRO Equipment. The second grant will have account number 250-4-032413- 81022 Capital Outlay- Motorola Equipment. RECOMMENDATION: Staff recommends that the Board of Supervisors approve and appropriate $90,540.80 in grant funds to the RSAF-ALSBLS Grant (250-032413) and approve the transfer of $22,635.20 in local funds from the Volunteer Fire & Rescue Budget. THIS ITEM REQUIRES A ROLL CALL VOTE. P47 COMMOleTW~AI.TH of V~RC~INIA Department of Health .~ti'L~'`~'"'`0?>, ~~ q ~ r- C dgt'9p IY July 1, 2010 `D h s v~ a5 d William D. Sleeper lF~ Pittsylvania County ~~ ll Ol 6 ~ ~' 21 North Main Street Chatharn, VA 24541 Dear Grant Administrator: The Office of Emergency Medical Services (OEMs) is pleased to announce that your agency has been awarded funding from the Financial Assistance for Emergency Medical Services Grant Program, known as the Rescue Squad Assistance Fund (RSAF). The attached Award Page itemizes the actual dollar value, quantity, funding level and item(s) your agency has been awarded under this program. The following documents have been included in your grant award package: • Memorandum of Agreement: All r e (3) pages of this document must be signed and returned by September 1, 2020. Original or axe opies will be accepted. $-~'1- I O • Instructions for Grant Reimbursement: All items must be submitted in order to process your reimbursement. • Equipment Status/Final Report Form: This form must be submitted sixty (60) days after the grant cycle deadline. Your agency. may have had a condition placed on your award. Any and all conditions must be met in order to receive reimbursement. A11 vehicles that are awarded under the RSAF Grant Program must be available for service 24 hours aday - 7 days a week. Any agency that is not fully compliant with PPCR/PPDR submission through OEMs will not be reimbursed for their grant award until compliance has been fully met. Any item awarded that is available by state contract, www.eva.vir 'nia. ov, must be purchased under state contract unless your agency has received prior approval from GEMS. For communications equipment purchases, GEMS recommends you check the STARS contract for pricing. If you have any questions, please contact Amanda Davis, OEMs Grant Program Manager at (804) 888-7515, Amanda.Davis(a,vdh.yir ig nia.gov or Linwood P. Pulling, Grant Specialist at (804) 888-7520, Linwood.Pulling(a~vdh.vir ig•nia•gov or 1-800-523-6019 for additional grant information. Co atulations, ~~~ G .Brown Director Enclosures VIRGINIA ~D~O~F H~EALTHNT Prolerlig You and Yav EnvironnerN www.vdh.state.va.us P48 Office of Emergency Medical Services Consolidated Grant Program AWARD PAGE July 1, 2010 - June 30, 2011 Grant Period Agency Name: PITTSYLVANIA COUNTY Grant Number: PI-C11/06-10 Code Ztems Requested G 18699 ASTRO XTS 2500 Model II G 16700 Panasonic CF-19 Toughbook Quantity Funding C Amount Status Funded ~ Level T # Funded FUNDED 17 80 $27,200.00 NOT FUNDED $27,200.00 G - Rescue Squad Assistance Fund R - Recruitment and Retention T - ALS Training Fund P49 ~i ~ .: _ ~,; '~ ~..~ COMIi~ONWEALTH o j VIRGINIA Department of Health January 1, 2011 William D. Sleeper Pittsylvania County 21 North Main Street Chatham, VA 24531 Dear Grant Administrator: The Office of Emergency Medical Services (OEMs) is pleased to announce that your agency has been awarded funding from the Financial Assistance for Emergency Medical Services Grant Program, known as the Rescue Squad Assistance Fund (RSAF). The attached Award Page itemizes the actual dollar value, quantity, funding level and item(s) your agency has been awarded under this program. The following documents have been included in your grant award package: Memorandum ojAgreement: All three (3) pages of this document must be signed and returned by March 1, 2011. Original or copies will be accepted. ! - a S-ll Instructions jor Grant Reimbursement: All items must be submitted in order to process your reimbursement. • Equipment Status/Final Report Form: This. form must be submitted sixty (60) days after the grant cycle deadline. Your agency may have had a condition placed on yow award. Any and all conditions must be met in order to receive reimbursement. All vehicles that are awarded under the RSAF Grant Program must be available for service 24 hours aday - 7 days a week. Any agency that is not fully compliant with PPCR/PPDR submission through GEMS will not be reimbursed for their grant award until compliance has been fully met. Any item awarded that is available by state contract, www.eva.virginia.gov, must be purchased under state contract unless your agency has received prior approval from OEMS. For communications equipment purchases, GEMS recommends you check the STARS contract for pricing. ff you have any questions, please contact Amanda Davis, GEMS Grant Program Manager at (804) 888-9106, Amanda.Davis(a,vdh.virginia.gov or Linwood P. Pulling, Grant Specialist at (804) 888-9105, Linwood.Pulling,(a)vdh.vir inia.gov or 1-800-523-6019 for additional grant information. Co tulations, G .Brown Director Encloswes ~DHoF H REALT/~MNT Iroletli~ Yau and Yov fnvirorrwN www.vdh.state.va.us P50 Office of Emergency Medical Services Consolidated Grant Program AWARD PAGE January 1, 2011 - December 31, 2011 Grant Period Agency Name: PITTSYLVANIA COUNTY Grant Number: PI-C07/12-10 Code Items Requested Quantity Funding C Amount Status Funded ~ Level T # Funded G 18979 Motorola APX 7500 FUNDED 12 80 $63,340.80 Coaditions: 5-Must be reviewed and approved by OEMS Communications Coordinator prior to purchase. abs,s4u.tsu G - Rescue Squad Assistance Fund R - Recruitment and Retention T - ALS Training Fund P51 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: 3-07-11 ITEM NUMBER: 7(e) Work Force Investment Act-Rapid Response Appropriation-Requires a Roll Call Vote ACTION: INFORMATION: SUBJECT/PROPOSAL/REQUEST: Appropriation of Rapid Response Grant funds to the Work Force Investment Act (WIA) Fund CONSENT AGENDA: ACTION: Yes INFORMATION: STAFF CONTACT(S): Sleeper, VanDerHyde ATTACHMENTS: Yes BACKGROUND: DISCUSSION: Pittsylvania County received a notice of obligation from the Virginia Community College System, state fiscal agent, for the Workforce Investment Act for Statewide Rapid Response Funds. We received two separate notices regarding rapid response funds. The first rapid response amount totals $77,058 and expires on 9/30/11 and the second rapid response amount totals $385,365 and expires 6/30/11. Both of these amounts need to be appropriated to the WIA Fund (Fund 251). RECOMMENDATION: Staff recommends that the Board of Supervisors approve and appropriate a total of $462,423.00 as set forth above. THIS ITEM REQUIRES A ROLL CALL VOTE. P52 ~. Community Colleges August 24, 2010 Henry A. Davis, Jr, Chairman Pittsylvania County Board of Supervisors 21 North Main Street P.Q. Box 426 Chatham, VA 24531 Dear Chairman Davis: We continue to hear of situations across Virginia in which companies are not hiring or shrinking their workforce. As a result, we have received a handful of requests for additional Dislocated Worker funds to address increased demands for education and training, and we anticipate hearing from others. Tu providC sumo immediatC relief, we have piepared Notices of Obligation to ~„akc available an additional $].2 million in WIA Dislocated Worker Rapid Response funds across the state. This allocation is in accordance with the Commonwealth's Program Year 2010 WIA Dislocated Worker funds allocation formula for Local Workforce Investment Areas. We encourage you to use these funds to help prepare individuals for jobs with employers that project hiring needs in the near future. To the extent possible, you should use funds to help individuals obtain a workforce credential such as a certification, licensure, certificate or degree. You may also use funds to support students enrolled in training programs that address, as needed, basic skills deficiencies. You also should seek opportunities that allow individuals to receive training in times and places that are convenient for adults, including on-the-job training. This allocation is governed by the Workforce Investment Act Grant Recipient Agreement between your Local Workforce Investment Area and the VCCS. It must supplement, not supplant, funding currently available to your local area under the WIA formula and Recovery Act WIA funds. Expenditures for Administrative activities as defined in the Code of Federal Regulations {CFR) under 20CFR667.220 are not allowed under this award. Transfer of funds between the WIA Adult and Dislocated Worker programs is not allowed under this award. The funding period for this award is September 1, 2010, through September 30, 2011. The funds must be fully expended, or have a ratio of at least 8096 expended and the balance obligated, by June 30, 201 ]. We will monitor the use of this award and take any necessary and appropriate action, including recapture and reallocation of funds, to ensure efficiency. We look forward to working with you and providing you the assistance you may need in successfully utilizing this award. If you have any questions, please contact George Taratsas at (804) 819-5387 or at GTarat~as ~ vc;~ti.edu. Sincerely, ~~ Peter Blake, Vice Chan ellor Workforce Development Services cc: West Piedmont Workforce investment Board r~ ~ ~ ~ ~d ~~ Jj Pittsylvania County Director of finance ll ll v t•.~/ myPulurc.vccs.rdu ~ l01 N. 141h Stmct. 15th Flnor ~ Richmond, ~jA 23219 ~ t. a04-H19-4901 ~ f. ena-819-47GG An 6qu~l OnpnnunitylAlrirmativr Actinn F.mplnyrr P53 VYRGYNIA COMMUNITY COLLEGE SYSTEM James Monroe Building 101 North Fourteenth Street Richmond, Virginia 23219 WORKFORCE INVESTMENT ACT NOTICE OF OBLIGATION To: Pittsylvania County NOO No.: LWA 17-09-41RR Program Code: 2740 Award Period: September I, 2010 -September 30, 2011 Prior New CFDA unl~ d Tyae Level CHANGE Level 17.260 Statewide Rapid Response $ 4 $ 77,OS$ $ 77,OS8 Total All Programs $ 4 $ 77,OS8 $ 77,OS8 *Note: The funds must be fully expended, or have a ratio of at least 80°70 expended and the balance obligated, by June 30, 2011. Approved by: tiU,(~l~y-J Paula Scott 1Dehetre, Manager Workforce Adnunistretion & Resources tsoa> s19-1687 cc: West Piedmont Workforce Investment IIoard Pittsylvania Gounty/Director of Finance Hate: 0 ~ Z~~U P54 V° ini~a's ~. Cot-runuruty Colleges October 28, 2010 Henry A. Davis, Jr., Chairman Pittsylvania County Board of Supervisors 21 North Main Street P.O. Box 426 Chatham, VA 24531 Dear Chairman Da~ris: Enclosed is a Notice of Obligation (NOO) from the Virginia Community College System (VCCS) authorizing your Workforce Area to spend WIA Rapid Response funds in the amount of 385 365. These funds are being made available from Program Year 2009 (PY 2009) statewide rapid response funding, and may be used for WIA supportive and intensive services, and occupational training opportunities to benefit Dislocated Workers identified in your request for assistance, as approved by the VCCS. Please note that these funds can only be used for appropriate Dislocated Worker program expenditures incurred from October_ 1, 2010 throush June 30, 2011, as stated on the NOO. Rapid Response funds can be requested by submitting a WIA Cash Payment Schedule for the appropriate program year, as identified above. Similarly, expenditure of these funds should be reported monthly with the WIA Monthly Income/ExpenditureDetai1 Report. A form will be provided to you to enable you to report the incurred expenditures and obligations associated with this awazd. Participants served under this award must be entered in VOS under WIA Statewide Rapid Response funded services. If you have any questions, glease contact Jami Nosar at (804) 8194783. Sincerely, ~~~ Paula Scott Dehetre, Manager . '<'" '~=~ ~~_ ~- ~_ Workforce Administration & Resources ~ ~ S ~ . Enclosure: Notice of Obligation cc: West Piedmont Workforce Investment Board Pittsylvania County/Director of Finance myfuture.vccs.edu~ 101 N. 14th Street, 15th Floor ~ Richmond, VA 23219 ~ t. 604-6]9-4901 ~ f. 804-619-4766 An Equal Opportunlty~AfflrmaUve Actlaa Employer P55 VIRGINIA COMM[1NITY COLLEGE SYSTEM James Monroe Building 101 North Fourteenth Street Richmond, Virginia 23219 WORKFORCE INVESTMENT ACT NOTICE OF OBLIGATION To: Pittsylvania County FDA Fund Tvpe 17.260 Statewide Rapid Response Total Ali Programs Prior Level $ 77,058 $ 77,05A NOO Na.: LWA 17-09-02RR program Code: 2700 CHANGE $ 385,365 $ 385,365 *New Level $ 462,423 $ 462,423 Award Amount Award Period NOO No. $ 77,oss o9rolr~olo-o9/3orzoll l~-og-o1RR $ 385,365 10/01/2010 - 06/301201 I i 7-09-02RR Approved by: Administration & Resources (804) 819-5387 cc: Wcst Piedmont Workforce Investment Board Pittsylvania County/Director of Finance P56 Date: o z / ~ PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: 3-07-11 ITEM NUMBER: 7(f) Redistricting Transfer SUBJECT/PROPOSAL/REQUEST: ACTION: INFORMATION: Approval ofnon-departmental funds for the use of redistricting expenditures STAFF CONTACT(S): Sleeper, VanDerHyde CONSENT AGENDA: ACTION: Yes ATTACHMENTS: No INFORMATION: BACKGROUND: Pittsylvania County is required to redistrict voting precincts every 10 years following the Census. Work just began to complete the required redistricting. DISCUSSION: Software and other expenditures will be necessary to complete the required redistricting for Pittsylvania County. We anticipate these costs to total $15,000. These funds can be transferred from the Non- departmental Department. RECOMMENDATION: Staff recommends that the Board of Supervisors approve the transfer from the Non-departmental Department to the Board of Supervisors Department in a new redistricting line item (100-4-011010-56591). P57 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Out of Town Travel AGENDA DATE: 03-07-2011 ITEM NUMBER: 7(g) SUBJECT/PROPOSAL/REQUEST: Out of Town Travel STAFF CONTACT(S): William D. Sleeper ACTION: CONSENT AGENDA: ACTION: Yes ATTACHMENTS: Yes INFORMATION: INFORMATION: BACKGROUND: In accordance with the directive of the Pittyslvania County Board of Supervisors, I am requesting the approval by the Board of Supervisors for Out of Town Travel for Greg Sides, Assistant County Administrator for Planning & Development. DISCUSSION: In the requirement for continued training for employees of Pittsylvania County, Greg Sides will be attending the Introduction to Bond Financing course in Washington, D.C. This is a continuation of training for the Assistant County Administrator in relationship to bonds and bond financing and economic development. The total cost of this course, including registration, lodging, food and travel is $1,064.00. These funds are available in the current budget. RECOMMENDATION: Staff recommends the Board of Supervisors approve the Out of Town Travel for Greg Sides, Assistant County Administrator, to Washington, D.C., to participate in the Introduction to Bond Financing course as part of the Development Finance Certified Professional Program. P58 Greg Sides From: cdfa@cdfa.net Sent: Monday, February 07, 2011 10:59 AM To: Greg Sides Subject: Leading Bond Experts to Speak at CDFA's Intro Bond Finance Course, March 10-11 in Washington, DC ~~ March 10-11, 20i 1 1 ~`1 ~ rni ircp Washington, DC Register Today for CDFA's Intro Bond Finance Course Early Bird Rates Expire on February 12 Join CDFA this March 10-11 in Washington, DC for the Intro Bond Finance Course. This course provides an in-depth look at tax-exempt financing with an emphasis on industrial development bonds (IDBs), 501(c)(3) non- profit bonds, and other special bond programs authorized by the federal government. This course qualifies for the CDFA Training Institute's Develoament Finance Certified Professional IDFCPI Program. Start down the road to personal and professional advancement today. Confirmed speakers at the Intro Bond Finance Course include: Linda Schakel from Ballard & Spahr with an overview of the differences between governmental and private activity bonds. Michael Graff from McGuire Woods outlining the basics of industrial development bonds. William Reisner from Stern Brothers & Co. explaining the rules governing the use of 501(c)(3) bonds. Chris Hunt and Ryan Kozak from Cardea Partners explaining how to structure and size bonds. Tina Neal covering the three primary methods of bond sale: negotiated, competitive, and private placement. Joseph LeMense from United Bank on public and private placement of unrated/unenhanced bonds. Chris Valtin from Fitch Ratings on the rating process and the role of the rating agency. John Doherty from U.S. Bank on the role of the trustee and Jeff Freese from KeyBank Capital Markets on the role of finance professionals. Kenneth Bond from Squire, Sanders & Dempsey and Jim Snyder from Ice Miller on the role of bond counsel and underwriter's counsel. David Rogers from Bricker & Eckler and Emery McRill from McGuire Woods discussing how bonds can be used for energy-related projects. Gregory Johnson from the District of Columbia explaining how their Revenue Bond Program operates. View the detailed agenda to learn more about the topics discussed at the Intro Bond Finance Course. Register »> ;Sponsored By _ t P59 UNFINISHED BUSINESS PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: 3-07-11 ITEM NUMBER: 8 Expenditure Refunds-1 O-Day Layover from February 7, 2011 Meeting; Motion has been made by the Honorable Coy E. Harville, seconded by the Honorable James Snead and now Requires a Roll Call Vote ACTION: Yes CONSENT AGENDA: ACTION: SUBJECT/PROPOSAL/REQUEST: Budget Amendment for expenditure refunds ATTACHMENTS: / Yes REVIEWED BY: STAFF CONTACT(S): Sleeper, VanDerHyde INFORMATION: INFORMATION: BACKGROUND: DISCUSSION: Attached is a list of expenditure refunds for the month of January, 2011 for review. As discussed earlier with the Board, the simple routine of putting every refund back in the budget is extremely time consuming and leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the budget so the budget would increase with every expenditure refund. RECOMMENDATION: Staff recommends the reappropriation of funds as follows: $100.00 to Sheriff-Halloween-Contributions (100-4-031200-5878), $11,575.00 to Sheriff-Capital Outlay-Vehicles (100-4-031200-8105), $210.74 to Jail- Extradition (100-4-033100-5550), $200.00 to Animal Control-Donations (100-4-035100-5883), $3,241.95 to Solid Waste Collections-Parts (100-4-042300-6030), $226.09 to Solid Waste Collections-Labor (100-4- 042300-6031), $20.00 to Library-Computer Supplies (1 00-4-073 1 00-602 1), $91.22 to State Library-Books & Subscriptions (250-4-073300-6012), $1,730.00 to WIA-Admin-Insurance (251-4-353160-5307), $22,065.63 to WIA-Rent (251-4-353160-5420), $637.48 to Fleet Management-Parts (310-4-094135-6030), $383.00 to Fleet Management-Labor (310-4-094135-6031), $13,222.08 to Moses Building Repairs (310-4-094150- 818127). THIS ITEM HAS MET THE 10-DAY LAYOVER REQUIREMENT AND NOW REQUIRES A ROLL CALL VOTE. P60 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: 2-07-11 ITEM NUMBER: 17 Expenditure Refunds-Requires a Motion and a 10- Day Layover SUBJECT/PROPOSAL/REOUEST: Budget Amendment for expenditure refunds STAFF CONTACT(S): Sleeper, VanDerHvde ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes REVIEWED BY: INFORMATION: INFORMATION: BACKGROUND: DISCUSSION: Attached is a list of expenditure refunds for the month of January, 2011 for review. As discussed earlier with the Board, the simple routine of putting every refund back in the budget is extremely time consuming and leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the budget so the budget would increase with every expenditure refund. RECOMMENDATION: Staff recommends the reappropriation of funds as follows: $100.00 to Sheriff-Halloween-Contributions (100-4-031200-5878), $11,575.00 to Sheriff-Capital Outlay-Vehicles (100-4-031200-8105), $210.74 to Jail- Extradition (100-4-033100-5550), $200.00 to Animal Control-Donations (100-4-035100-5883), $3,241.95 to Solid Waste Collections-Parts (100-4-042300-6030), $226.09 to Solid Waste Collections-Labor (100-4- 042300-6031), $20.00 to Library-Computer Supplies (100-4-073100-6021), $91.22 to State Library-Books & Subscriptions (250-4-073300-6012), $1,730.00 to WIA-Admin-Insurance (251-4-353160-5307), $22,065.63 to WIA-Rent (251-4-353160-5420), $637.48 to Fleet Management-Parts (310-4-094135-6030), $383.00 to Fleet Management-Labor (310-4-094135-6031), $13,222.08 to Moses Building Repairs (310-4-094150- 818127). THIS AMENDMENT REQUIRES A MOTION AND A 10-DAY LAYOVER. Phi PITTSYLVANIA COUNTY VIRGINIA ~ ~ T ~ Phone (434) 432-7740 Finance Department * * Fax (434) 432-7746 P.O. Box 426 * * ~ Gretna/Hurt 434 656-6211 Chatham, Virginia 24531 * * * ~ ,, * * Bachelors Hall/Whitmell (434) 797-9550 ~, 1767 ,~ MEMO TO: William D. Sleeper, County Administrator FROM: Kim Van Der Hyde Finance Director SUBJECT: January Expenditure Refunds DATE: February 4, 2011 The list below shows all expenditure refunds that were sent to the Finance Department during the month of January. I am recommending that all of the following expenditure refunds be reappropriated by the Board of Supervisors: 100-4-031200-5878 Sheriff-Halloween-Contributions 100.00 Danville Christmas Parade Prize 100-3-000000-189913 100-4-031200-8105 Sheriff-CapitalOutlay-Vehicles 11,575.00 Insurance Reimbursement 100-4-033100-5550 Extradition 210.74 100-4-035100-5883 Animal Control-Donations 200.00 Reimbursement for Vet Services 100-4-042300-6030 SW Collections-Parts 3,241.95 Insurance Reimbursement 100-4-042300-6031 SW Collections-Labor 226.09 Insurance Reimbursement 100-4-073100-6021 Library-Computer Supplies 20.00 Rebate Check P62 250-4-073300-6012 State Library-Books & Subscriptions 91.22 Refund Check-Subscription cancelled 251-4-353160-5307 WIA-Admin-Insurance 1,730.00 Refund Check-Policy Cancelled 251-4-353160-5420 WIA-Rent 22,065.63 Reimbursement 310-4-094135-6030 Fleet Management-Parts 637.48 Insurance Reimbursement 310-4-094135-6031 Fleet Management-Labor 383.00 Insurance Reimbursement 310-4-094150-818127 Moses Building Repairs 13,222.08 Insurance Reimbursement TOTAL EXPENDITURE REFUNDS - JAN $ 53,703.19 P63 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: 3-07-11 ITEM UMBER: 9 Regional One-March 2011-10-Day Layover from February 7, 2011 Meeting; Motion has been made by the Honorable James Snead, seconded by the Honorable William Pritchett, and now Requires a Roll Call Vote ACTION: Yes CONSENT AGENDA: ACTION: SUBJECT/PROPOSAL/REQUEST: Approval and consideration of appropriation for Contract Payment ATTACHMENTS: Yes REVIEWED BY: STAFF CONTACT(S): Sleeper. VanDerHvde INFORMATION: INFORMATION: BACKGROUND: At an adjourned meeting, December 22, 2008, the Board of Supervisors approved to begin paying Regional One for back-up ambulance service to the County. At that time, the Board requested that payment to Regional One be approved on a monthly basis. A total of $35,000 has been appropriated for Regional One in the 2011 Budget, which will cover Regional One's monthly cost through December 31, 2010. DISCUSSION: It is time to approve payment for Regional One for the month of March. The amount due to Regional One is $5,833.33 per month. As discussed above, these funds have not been previously budgeted. Therefore, continued payments to Regional One must also be appropriated each month. RECOMMENDATION: Staff recommends that the Board of Supervisors approve and appropriate a total of $5,833.33 for payment to Regional One for March 2011. THIS ITEM HAS MET THE 10-DAY LAYOVER REQUIREMENT AND NOW REQUIRES A ROLL CALL VOTE. P64 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA DATE: AGENDA TITLE: 2-07-11 Regional One-March 2011-Requires a Motion and a I ACTION: 10-Day Layover Yes SUBJECT/PROPOSAL/REOUEST: CONSENT AGENDA: ACTION: Approval and consideration of appropriation for Contract Payment ATTACHMENTS: No STAFF CONTACT(S): Sleeper, VanDerHvde REVIEWED BY: ITEM UMBER: 16 INFORMATION: INFORMATION: BACKGROUND: At an adjourned meeting, December 22, 2008, the Board of Supervisors approved to begin paying Regional One for back-up ambulance service to the County. At that time, the Board requested that payment to Regional One be approved on a monthly basis. A total of $35,000 has been appropriated for Regional One in the 2011 Budget, which will cover Regional One's monthly cost through December 31, 2010. DISCUSSION: It is time to approve payment for Regional One for the month of March. The amount due to Regional One is $5,833.33 per month. As discussed above, these funds have not been previously budgeted. Therefore, continued payments to Regional One must also be appropriated each month. RECOMMENDATION: Staff recommends that the Board of Supervisors approve and consider an appropriation of $5,833.33 for payment to Regional One for March 2011. THIS AMENDMENT REQUIRES A MOTION AND A 10-DAY LAYOVER. P65 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA DATE: ITEM NUMBER: AGENDA TITLE: 3-07-11 10 Appropriation of Tobacco Opportunity Fund ACTION: INFORMATION: Reimbursement-l0-day layover from February I5, Yes 2011 Meeting; Motion has been made by the Honorable Marshall Ecker, Seconded by the CONSENT AGENDA: Honorable Coy E. Harville; and now requires a Roll ACTION: INFORMATION: Call Vote SUBJECT/PROPOSAL/REOUEST: Appropriation of funds received from Donnachaidh Associates, LLC for failure to meet performance agreement. These funds need to be returned to the Tobacco Commission. ATTACHMENTS: Yes REVIEWED BY: STAFF CONTACT(S): Sleeper, VanDerHyde BACKGROUND: Pittsylvania County applied for $105,000 from the Tobacco Opportunity Fund for Donnachaidh Associates, LLC. These funds were received by Pittsylvania County on February 12, 2009 from the Tobacco Indemnification and Revitalization Commission. These funds were forwarded to the Danville-Pittsylvania Regional Industrial Facilities Authority (RIFA) to fund the tobacco opportunity incentive to Donnachaidh Associates, LLC. RIFA handled this transaction since this was a joint industrial development venture. DISCUSSION: Since Donnachaidh Associates, LLC failed to meet performance measures set forth in the Tobacco Opportunity Fund Grant Agreement, Donnachaidh had to return the grant monies totaling $105,000. These funds were returned to Pittsylvania County since the County was the grant applicant. Therefore, these funds need to be appropriated so that they may be returned to the Tobacco Commission. RECOMMENDATION: Staff recommends that the Board of Supervisors appropriate a total of of $105,000 to 325-4-081500-8222. THIS ITEM HAS MET THE 10-DAY LAYOVER REQUIREMENT AND NOW REQUIRES A ROLL CALL VOTE. P66 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA DATE: ITEM NUMBER: AGENDA TITLE: 2-15-11 5(a) Appropriation of Tobacco Opportunity Fund ACTION: INFORMATION: Reimbursement-Requires a motion and a 10-day Yes layover CONSENT AGENDA: SUBJECT/PROPOSAL/REOUEST: ACTION: INFORMATION: Appropriation of funds received from Donnachaidh Associates, LLC for failure to meet performance ATTACHMENTS: agreement. These funds need to be returned to the No Tobacco Commission. REVIEWED BY: , STAFF CONTACT(S): I ~ ,//~`~ Sleeper. VanDerHvde /'~ BACKGROUND: Pittsylvania County applied for $105,000 from the Tobacco Opportunity Fund for Donnachaidh Associates, LLC. These funds were received by Pittsylvania County on February 12, 2009 from the Tobacco Indemnification and Revitalization Commission. These funds were forwarded to the Danville-Pittsylvania Regional Industrial Facilities Authority (RIFA) to fund the tobacco opportunity incentive to Donnachaidh Associates, LLC. RIFA handled this transaction since this was a joint industrial development venture. DISCUSSION: Since Donnachaidh Associates, LLC failed to meet performance measures set forth in the Tobacco Opportunity Fund Grant Agreement, Donnachaidh had to return the grant monies totaling $105,000. These funds were returned to Pittsylvania County since the County was the grant applicant. Therefore, these funds need to be appropriated so that they may be returned to the Tobacco Commission. RECOMMENDATION: Staff recommends that the Board of Supervisors consider an appropriation of $105,000 to 325-4-081500- 8222. THIS ITEM REQUIRES A MOTION AND MUST LAYOVER FOR 10 DAYS BEFORE ACTION CAN BE TAKEN. P67 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: 3-07-11 ITEM NUMBER: 11 Registrar's Appropriation-l0-day layover from February 1 S, 2011 meeting; Motion was made by the ACTION: Finance Committee, now requires a Roll Call Vote Yes SUBJECT/PROPOSAL/REQUEST: Appropriation of additional funds for the Registrar's Operating Budget STAFF CONTACT(S): Sleeper, VanDerHyde CONSENT AGENDA: ACTION: ATTACHMENTS: Yes REVIEWED BY: INFORMATION: INFORMATION: BACKGROUND: DISCUSSION: The Registrar, Jenny Lee Sanders, recently presented to the Finance Committee the need to have additional monies appropriated to her office. Without this appropriation of $12,544.00, the Registrar's Office would not have sufficient funds to complete the 2011 budget year. RECOMMENDATION: Staff recommends that the Board of Supervisors appropriate a total of $12,544 to the Registrar's Budget (See attached memo) from Unappropriated Surplus. THIS ITEM HAS MET THE 10-DAY LAYOVER REQUIREMENT AND NOW REQUIRES A ROLL CALL VOTE. P68 r ~• s • ~ s+ • ~ • tl~s PITTSYLVANIA COUNTY GENERAL REGISTRAR 1 l0 OLD CHATHAM ELEMENTARY LANE CHATHAM, VIRGINIA 24531 Virginia R. Sanders (434) 432-7971 Registrar February 15, 2011 Fax (434) 432-7973 Elizabeth Jones Jennylee.Sandersta3pittgov.org Assistant Registrar T0: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS FROM: PITTSYLVANIA COUNTY REGISTRAR REQUEST FOR FUNDS TO COMPLETE FISCAL YEAR: Due to many unexpected expenses and a Budget that did not cover all of the Registrar's office needs, I find it necessary to request the following amounts: 013200-130000 013200-210000 013200-260000 013200-521000 013200.523000 013200-581000 013200-600100 Part time salaries and wages FICA Unemployment Insurance Postage Telephone Dues and Membership Office Supplies 6134.00 300.00 210.00 ~# ~ poo ehanyc Id d~w ~ n~ 700.00 ~i'S ' ~ 200.00 ~"ti""z t~e`-h~J 2000.00 ~ indicates redistricting expenses ~- P69 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Nutri-Blend, Inc.- Department of Environmental Quality (DEQ) Permit Proposal AGENDA DATE: 03-07-2011 ITEM NUMBER: 12 SUBJECT/PROPOSAL/REQUEST: Biosolids Land Application Permit STAFF CONTACT(S): William D. Sleeper ACTION: No CONSENT AGENDA: ACTION: ATTACHMENTS: Yes INFORMATION: INFORMATION: BACKGROUND: The Pittsylvania County Board of Supervisors has approved the Land Application of Biosolids in Pittsylvania County for the past 30 years. Most recently, Nutri-Blend, Inc. out of Richmond, Virginia has been awarded the Virginia Pollution Abatement (VPA) permit for Pittsylvania County for the Biosolids Land Application Program. DISCUSSION: Attached hereto you will find a letter from Nutri-Blend, Inc., identifying a 100 days notice of possible biosolids application sites in Pittsylvania County. In addition, there is list of possible biosolids sources. The Board of Supervisors, at their regular meeting on February 7, 2011, voted to send no comments to the DEQ concerning their issuing the application permit. Staff stated once the list of possible biosolids application sites, and the list of possible biosolids sources were received from Nutri-Blend, Inc., that information would be given to the Board of Supervisors. RECOMMENDATION: Staff submits the attached lists for review by the Board of Supervisors. P70 P.O. Box 38060 2353 Charles City Road Nutri-Blend, ~11Ci. Richmond, VA 23231 Tel: (804) 222-7514 • Fax: (804) 222-0835 Biosolids Land Application E-Mail: nbinc1@aol.com Mr. William D. Sleeper P.O. Box 426 Chatham, VA 24531 Dear Mr. Sleeper: ~c~~oe D n FEB 2 5 2011 Nutri-Blend is providing 100 days notice of possible biosolids application sites in Pittsylvania County. These sites are currently being processed by the DEQ to receive a VPA permit. I have included a field and farm list and a list of possible biosolids sources. Please let me know if you have any questions. Thank you. Sincerely, Nutri-Blend, Inc. ,- ~ ~ Mary Powel~' ~ ~~ Operations Manager P71 February 23, 2011 Attachment 6. Wastewater Treatment Works Location Treatment Process Annual Production Annapolis Naval Academ Annapolis, MD Di ested Aquia Stafford Co., VA Aerobic Di estion Back River Baltimare, MD. Anaerobic Di estion Ber en County Ber en, NJ Anaerobic Di estion City of Alexandria Alexandria, VA Anaerobic Di estion City of Arlington Arlington, VA Lime Stabilized Cit of Danville Danville, VA Lime Stabilized 3 million gal/yr Cit of Fredericksbur Fredericksbur , VA Anaerobic Di estion City of New York New York, NY Anaerobic Di estion Cit of Phildelphia Phildelphia, PA Anaerobic Di estion City of Richmond Richmond, VA Anaerobic Digestion 28,000 wet tons/yr Count of Henrico Henrico Co., VA Anaerobic Di estion 29,000 wet tons/yr Cox Creek Annapolis, MD Lime Stabilized Dale Cit Dale Cit , VA Anaerobic Di estion Fallin Creek Chesterfield Co., VA Anaerobic Di estion 29,500 wet tons/yr Fi htin Creek/ Duto Creek Powhatan Co., VA Anaerobic Di estion 220,000 gal/yr HRSD -Atlantic Vir inia Beach, VA Anaerobic Digestion Joint Meeting Authority Essex 8 Union Co., Lime Stabilized Little Falls River Stafford Co., VA Aerobic Di estion Little Patuxent Howard Co., MD Lime Stabilized Lower Potomac Fairfax Co., VA Lime Stabilized Mattawoman Charles Co., MD Lime Stabilized Middlesex Co. Utilities Authority Sayerville, NJ Lime Stabilized Parkwa Laurel, MD Lime Stabilized Patapsco Baltimore, MD. Lime Stabilized Piscatawa Piscatawa , MD Lime Stabilized Proctors Creek Chesterfield Co., VA Anaerobic Di estion Rock Hall Rock Hall, MD Digested South Central Wastewater Auth Petersbur , VA Lime Stabilized Sussex Service Authorit Waverl , VA Aerobic Di estion Town of Culpeper Culpeper, VA Anaerobic Digestion Town of Farmville Farmville, VA Aerobic Di estion 500,000 gal/yr Town of Tappahannock Tappahannock, VA Anaerobic Di estion Town of Warrenton Warrenton, VA Anaerobic Di estion Upper Occaquan Sewage Autho Centerville, VA Anaerobic Digestion Valle Fore Valle For e, PA Anaerobic Di estion WASA -Blue Plains Washington, D.C. Lime Stabilized 200,000 wet tons/yr York York, PA Lime Stabilized P72 ~ ~ 7 ~+_+ r~ lO ,~ v ~ N oo m o Q1 v ~n ~ 0o ~n ~ m rn ~o t~ ~ ~ .~ m ~ ~ ~ N ~ ~ ~o rn rn ~ m ~ Q1 oo ao m N m m ao ~ v ~ rn r ~ ~ m ~ V1 ~ ~n v N v rn m m v o m .~ rn ~ o0 rn ~ o0 •~ = J ~ M r ~ m ~ ~ m n ~ m ~ ,-, l0 ~ ,~ l0 ~ ~ l0 n o lD ~ ,1 l0 ~ ~ N ~ ~ N ~ ~ N n oo N n ao N ~ 0o N ~ rn N n m N ~ ~ N n Q~ M N L!1 O I~ 00 00 00 lfl O l0 N 00 I~ O 0 lD '-i ~ 3 00 lD L(1 L!1 I~ 00 lf1 O0 O 00 X11 M N 01 Ol al V1 N d' X11 Ci0 '~ u1 lD l~ O ri e-1 t0 Ol 00 O l0 CF tf1 N dl .--~ N l~ M M I~ ~ M N 01 O M O .--I m I~ O 01 01 O O d' ~ ~ d' X11 1~ I~ lD lD l0 lD l0 l0 i11 }~ n n Ld o0 lD l0 l0 tD lD 1~ ~ n n n n N n ~ fC l0 lp lD lD l~ l0 lD lD lD lD lD tD l0 lD l0 l0 lD ~O J M M M M M M M M M M M M m m m m M M C OJ - O1 N ~ ~ ~ C fQ m C C ° ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ - o C L ~ ~ tC- ~ ~ ~ ~~ C J U ~ ~ m m 7 m m ~ ~ ~ ~ ~, N a .~ ~a C ~ ~ ~ ~ C C C C C L ... 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Toes sor otvLnmsr sseaaale osvmveu ------ aas of P29 m rn ~n m o N r m m m o m ~ m o m m o ~ m r m o m o r rn m N oo .-+ ~ m m cn o m ~ m o m m o ~ m ~ m o m o o ao N m ~ rn ~ m oo m ~ M ~o m o 00 0o il1 ~ m ~ oo ~r1 m o O 00 I~ 00 l0 ill `--1 Q1 M O 00 N rl O M O 01 ~--~ ~ N M ~ ~ ('/1 ~ N ~-i e-1 c~-1 ~-I ~-I N rl N N ri N N N N N c-I N N N N M P/1 N N lf1 lf1 u1 11) Lll L/1 ll1 L!1 L!1 lf1 lf1 L!1 ll1 l!1 L(1 lf1 L[1 L!1 L!1 lf1 L!1 I.l1 L!1 Ill 111 01 01 Q1 Q1 Ol Q1 Ql Q1 Q1 01 Q1 Ol Q1 01 Ol Ol Q1 Ol 01 Q1 Ql Q1 Ql Q1 Q1 ~ ~ n n ~ ~ n ~ ~ ~ ~ ~ ~ ~ ~ n N ~ ~ n ~ N ~ n ~ 0o vl rn ~ ~ ~ o ~ m m o m m m o r~ m o 0 o m ~ o m ~ ~ ~ m o m ill o ~o m m o m m m o ~ m o 0 o m ~o o m ~ ill ~ N ~ ~ ~o l!1 ~ m o0 v1 m o0 00 ~r1 ~ 00 0 u1 u1 00 ~ o 00 ~n M M N i--I N O 1~ l!1 111 Ct l0 N N O N lfl N 01 l~ 111 Q1 N N N N 1~ r n n ~ n r-I O O O O O Ql 0 0 0 0 00 00 00 00 O O O O I~ N ~ n N n 00 W 00 00 00 00 I~ W W o0 00 I~ ~ n N 00 M 00 00 l0 lD lD l0 l~ lD lD l0 l0 tD lD l0 l0 tD lD t0 lD lD lD l0 l0 l0 lD ~O l0 m M M m m m M m M rrl M m m M M M m M M m m m m M m L 3 o ~ N ~ T ~ T ~ T ~ T ~ T N T ~ T ~ T ~ T ~ T ~ T ~ T ~ N Y .L~+ ~ .L-~ 7 ~ ~ 7 L N to N N N N N N N N to h U ~ J C6 ~ f4 ~ fC ~ "' ~ C6 ~ ~ (4 W fII W CO W W W (Q W CC W fC W fII W CII W CO W fII W C73 W 7 Z 2 T I Z ~ T Z ~ L Q~ ~ L Q~ ~ L Q~ L Q~ L ~ L Q~ ~ L Q~ L Q~ • L ~ L Q~ L Q~ ~ L Q~ ~ ,C ~ L L L L L L C C C C C C C C C C C C ~ ~ M ~ ~ N -~ ~ (~ N ~ ~ (~ (C J CC J fC J cC J W J f0 J W J t0 J (13 J N J fC J fC J Q d Z Q) U °~ ~ ~ ~ ~ c~ N 0 N 0 M ~ ~ (O M r ~ (O N O I~ I~ ~ I~ ~ O ~ O O M I~ ~- I~ I~ ti O ~ O ~ 01 ~ Q1 M O Q O O O O N O ~- M N O c- M O O O O O O O o0 (D 00 O 1~ 1~ M O O M o0 M QO M o0 M CO ~ M _ M ~ M ~ N ~ ~- ~ N ~ r ~ M .d O t1') O ~ O M O M N M N ~D O ~ I~ N 1~ N f~ N 1~ N N N ~ F" ~ 00 'ci' 00 ~ 00 ~ 00 ~ 00 ~ 00 N 00 u") 00 ~ 00 ~ op ~ 00 ~ 00 ~['1 00 ~ 00 ~ 00 st 00 ~ 00 ~ 00 ~ OD ~ r d' r st r d' r ~!' r ~ r st T ~ r ~ r ~ r d' T st r ~ r 'ct r ~ r st r ~ \"~ ~' r ~ r ~ L ~--I N 00 01 Q1 N N Ql 111 M O L!1 01 f'n ~ M ~ ~ pp p X11 O ~'~'1 N O Z N ~ N N c'll N ~~.~ I~ N lD N lD i11 Q1 ~ rl ~ ~ N M ~N.~ N ~ ~ ~ a ~ _ Q~ ~ e-i N lf1 l0 00 Ol ei N d' ~!1 l0 N f'~l ~ l0 I~ 00 ci N M '7 .-i N K1 ~ LL V ~ t!y ~ ~ M tt ~ ~ O ~ r N N a~ v C ~ Z ~ J d N ~+ VI W P76 ° o ° m o m o ~ 0 0 0 1 0 N O ~--~ c1 ~--I N N N tf1 lfl t.(1 L!1 ll1 01 Ql Ol 01 Q1 n N ~ N N o ° m ~ o m tf1 i--I Lf1 00 M O O O O O ~ ~ W ~ ~ l0 l0 l0 lD lD M M M M M ~ ~ ~ N N ~ f0 t0 W W L L Q~ . 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(~ . c0 . c0 . a0 . 00 00 oO 00 oO o0 O) rn l0 m lD m l,0 m l0 M cD M c0 M cfl M cD M (fl M cfl M c0 M c0 M c0 M cD M (~ M . c0 M . c0 M . c0 M . cD M . c0 M . cD M . cfl M . co M E E ~ U ~ U L' ~ h U _ L .~ _ L C c O .N, w C C 3 ~ ~ ~ J J C co Y Y ~, - ~+ ~ c a ~' ~' `~ ~ ~ J ~ i c a i c a i c a i c ~ ~ ~ ~ 0 0 0 0 ~ ~ C9 C~ C9 C9 C9 ~ ~ IY ~ ~ ~ ~ 2 2 ~ ~ ~ ~ M M M M M M M ~ ~ O M ~ 'p ~n ~n ~n m M M ~ ~ ~ ~ 0 0 ~ ~ ~ ~ ~ o D ~ sU CC Cr ~ Cr Cr Cr ~ G` ~ Cr ~ ~ ~ ~ ~ x H N 41 i O Z Q N '~ ,~ d LL (~ M ~ O L O E c~ ~ Z c ~ C w ~ O `- O 'ct r N M 0 v N O ~ O N ~ ~ ~,;~ 0 v N O ~ O ~ ~ N ~.;~ 0 v N N O ~ ~ ~ O ~,;~ 0 ~ N O N r ~ O O 0 0 v `- ~ (D 1~ ~ ~ ~ 0 0 v `- ~ t0 I~ ~ ~ ~ 0 0 ~ ~ ~- c0 f~ ~ ~ `- 0 0 v ~ ~- (fl I~ ~ ~ ~ 0 'D v ~ r c0 ~ ~ ~ ~ 0 co ~r ~ .-- (O r ~ ~ ~ 0 m v ~ r (O r ~ ~ ~ 0 co v ~ .- (O r ~ ~ ~ 0 0 v ~ O M ~ i ~ O 0 0 v ~ N M O ~ N M 0o 0 v N N M O ~ N M ao 0 v N N M O ~ N M ao 0 v N N M O ~ N M 0o 0 v N N OMO O ~ N M ao 0 ~ N N oM0 O ~ N M 00 0 v N N OMO O ~ N M 0o o ~ N N ~ o0 N '--~ rn rn ~ ~--~ N l0 N n'i ~ rn rn v ~ N_ O o0 ~ N rn rn v ~ l!1 O lp M O 0 0 ~ ~ 00 O O H M M O N i11 ~--I ~ N Lf1 r0-I ~ ~N-I ~ r M 00 N N ~ ~ N ~ f~ M DO ct I~ V'1 lD N N ~ N M ~ m u1 ~ ~ oo O `i 1D 00 ~ N m ~ 00 rn v ~-+ N ~ ~ ~ ~ M ~ .- O Ol _ I~ O O (O l0 O O N ~ ~ f"' ~ ~ ~ }- Q = ti E c~ U r~+ ~ ~ U C Y J P80 o 00 ~ ~ ° r v i o c o v 00 v ~ v v v v ai of ai of of of of ~ ~ ~ ~ ~ ~ ~ h O O 'a' N r ~ 00 M r r ~ N pp 'd' Sri o0 u'~ M O r r r O N M r O r r r O O O O O O O O O O O (O (O (D (O (D (O (O M M M M M M M E E ~ ~ U_ U_ L L +-~ C w C J J T ~ (Q ~Q ~ ~ ~ ~ ~ ~ U N ~ ~ L ~ d N 2 2 t0 cD M M ~ ~ ~ ~ M M M O O O O N N M M M M N O O O O O O o 0 N N N ~ ~ ~ ~ ~ ~ ~ r r r r O Q O O O i O i i O O i ~ i O O~ ~ ~ ~ ~ ~ ~ ~ r r r r r r r ~ i11 '-i O ~!1 O ~ ~ ~ M M f V ~ i ~ -1 N i ~ -I r ~ .-1 M ~ N N M ~ O ~ O O CO (p r ~- H I- P81 O rn N I~ co ~ m rn o ~ co rn ~ ~ ~ ~ ai ~ ai o~ ~ ~ ~ ~ u~ u~ O l0 ~ ~ rn ~ rn rn ~-+ v M M Q1 O r r I~ W O O ~ ~ ~p (p tD l0 M M m m U U V U J ~ U L w .L..~ .L-. w ~ J O C c c c c m ~ U J J J J ~ 0 ~, >, ~, A N ~ N O ~ N ~ fQ fQ fII fQ X ma O U ~ (n (n fn cn v o ~ c . U ~3 ~ ~S atS F- d Y ~ ~ ~ a~ ~ a> ~ a~ ~ a> ~ v ~ x _ ~ ~ w a~ a~ a~ °~ ~ 2 2 I 2 ro ~ u U (~ ~ d s ~ ° ~ ~ ~ ~ ~ t ll i m M rn c0 c0 c0 c0 N ap c0 cO co (~ co ~' ~ ~n ~n ~n ~ O ~n ~n O) N st st st ~ N O ~ ~ ~ ~ •- ~ ~ ~ ~ st O O) ~ ~ ~ Q1 N ~ ~ ~ ~ O ~ ~- ~ ~ ~ O O M M M 00 00 M M • M O c0 c0 cD c0 ~ ~j cD c0 c0 c0 cfl V~ ~ ~ ~ ~ rn O N u) ~ N M M M M sf ~ O O O O O N ~!") ~ -n to M ~ ~ ~! ) ~( Q1 r O O O O N ~ (O (D (O (O (O CO (D ~ ~ ~ M ~ ~ lA (C ~ 00 00 00 00 00 ~ ' I~ f~ I~ ti r ~ ~ ~ ~ ~ ~ ~ ~ ~ ~- 00 O O O O O 01 ~ O) O O O O O O st st ~ ~ st' d' ~' st ~' st V' d' ~ ~ ~ ~ ~ st st sf ~ ~ ~ ~ ~ ~ ~ ~ ~ ~- N N N N N ~ ~ ~- ~ ~ ~ ~ N N N N N N N N N O ~ ~ 00 l0 O O m ~ N I~ ~ lD tf1 ~!1 ~ tI1 00 N ~ L Q1 N N O 00 Q1 1~ l!1 .--I ~-I ~ ~ 00 .--1 l0 m ~ l0 N O M tf1 Z~ ~ N ~ ~ ~--I ~ N N ~--I N m ~--I N m N m t7 ~ ~ ll1 ei N r-i r-I ~--I N m ~ ~--~ .--I m e-1 N m it1 l~ ~ tf1 ~--~ N M ~ lD 1~ ~ ~ _ LL. ~+ r O N Ol Ql O M O r r H H F- I- F- ~ H I- F- G1 ~ _ E ~ ~ Z ~ t x U (9 (p ~ ~ C ~ J P82 r M ~ O ~ ~ O ~ 00 00 c0 c0 00 O M ~ N M M N ~ ~ ~ ~ O O~ O O ~ ~ ~ ~ ~ ~' M O 00 c0 N O ~ ~ O ~ (O O (O N ~ ~ ~ ~ ~ ~ ~ ~ t0 (D (D (O M M M M U J J N ~_ N a >, o ~ a N c~ ~^ W X = co ~ Q N M N -!y ~ 0 Q' Q' O N N ~ N N ~ ~ ~ ~ ~ N N N N u7 N O O O ~ ~ ~ ~ ~ N ~ N N N O N ~-i ~ ~ ~ ~ N ~ ~ ~ lD ri N l0 O N v u~ 00 O (O f~ ~ H P83 N ~ M N I~ N M st N '~t O ~ I~ f~ N ~ tt to O O O ~ ~ ~ (~ O O I~ ~(") O M M O 00 (O (O ~ ~ N O O ~ (O (O (O M M M L ~ C 3 ~ ~° , W J o J 0 ` J 0 ` J 0 ` } J o J ~j ~ y Y a a~i cXa ~ a a~i cXO ~ a a~i cXa ~ a a~i ~ ~ Q ~' y W a aTi cxv ~ t d M M N ~ ~ ~ N L '~ N ~ lA ~ N ~ ~ ~ ~ ~ ca ca ao r .- ~ ~ ~ ~ ~ ~ ~ ~ ~ •- rn co co ~ t~ ~ ~ ~ O O O r r to O ~ 1~ 1~ f~ f~ I~ i~ I~ 1~ I~ ~ M O O O (O (fl (~ (O 0 ~ ~ ~ (O (~ ~ ~ (O r ~ or0 ~ ~ ~ ~ ~ ~ ~ N ~ ~ (OD (OD (O tD (O M M M O O ~ N ~ 00 CO 00 00 00 00 00 00 00 00 ~ ~ ~ O O O O O ~( lC ~... N ~ r N st' r N st r (O 1~ O (O 1~ O M M 00 N M 00 M M O M M 0 M M 0 M M 0 M M 0 M M 0 M M 0 M M 0 M M 0 M M 0 M M 0 O M O O M O 01 M O (D ~ O t0 ~ O (fl ~ O (D ~ O (O ~ O ~t d' st ~t ~ et d' ~ ~ ~ ~ ~ ~ ~ ~' ~ ~' '~t ~ ~ '~t ~ ~ ~ ~ ~ N N N ~ ~ ~ ~ N N N N N N N N N N N ~ ~ ~ ~ ~ ~ ~ ~ ++ QNj ~ L Z ~ O ~ o0 00 Ct 00 m N O u1 ~ Ch N ~ ~ ~ ~ O r-i m N tf1 L11 ~ ~ O O M r ~ N u1 N ~ ~. 01 l0 N O ~"~ r-I ~ I~ ,~ Ql O oo O1 Ol O oo O lD O N r-I O o0 N O .--i ~--~ i11 lD .--I ~ d ~ N m ,-i m ~ .~ .-i N m ~t ~n ~o A rn o ,""i.{ .-~ N m H F- H F- H LL V ~ L ~ O ~ ~ ~- ~ O ~ ~ N (O ~ _ d' (O ~ pOp N ~ N M 00 ~ ~ Z T x c~ d ~_ g P84 U J J N C N O r~+ N ~ L a ~ O d a ,, ~ a~ x ~ U ~ v v ~ ~ ~ D ~ ~ r~ v v v v v v co ~ .- ~ ~ c0 cD v ~ ~ v v o 0 o u~ -n ui ui co co cfl co co co cfl rn o 0 0 0 0 0 ~ N N N N N N u1 O O ~J1 ~ ~ ~ r-I c-1 N c1 r-1 ~ r-i N M ~ ~ N F-- ~ ~ O r N o0 .- N r r I- H P85 N r N O O~ r N r p t0 M t. ~ ~ ~ ~ 7 f- {- C > C > O w C O O C O) C L d O L O L to 7 O L Y 'j ~j C 3 ~ U ~° U ~ ca U _ o~ tC ~C U ~[ U 0 ~ ~ V 'O i 3 m .` ' .` ' ~Q CQ N .` c0 N O f0 O O 0 N = ~ ~ o J W W W }' ~ Z ~ ~ fn N ~ !n C C E E .: E ~ a; v v ~ ~ ( fC ~ CQ ~ ~ a fp ~ O ~ fy a a o i ~- ~ U 0 U d ~ G1 N (O N N ~ 'ct N tD i~ to M to ~ M M N M N ~ ~ 0 0 0 0 0 0 ~ r r r r r r r r r (D (O (O M O O O M M M M M M N 1~ 1~ f~ 0 0 0 0 0 0 ~ ~ ~ O (p r r (p (p (p (p (p (~ N O O O 00 00 00 00 00 00 ' 1~ 1~ I~ (O 0 O N N ~ ~ ~ ti ~ r ct M M M ~ ~ U7 ~ lf7 tf ) (O c0 cD N O N N ~ ~ ~ ~ W ~ ~ 00 oO CO ~ ~ 01 ~ a7 ~ (D (D (D 00 K (p p O Op Op Op 0p 00 00 sf (fl t0 t0 M M M M M M O O O M fC ~ I~ I~ ~ ~ ~ to ~ ~ ~ (O (O (O ~ N ~ ~ u7 ~ (D (O (D (O ~..~ I~ CO O ~ ~ ~ n ~ ~ ~ (O (D (O ~ ~ ~ to tf') ~ ~ ~ ~ ~ '~ r ~ r st r ~7 r ~ r ~ r ~ r ~ r ~ r st r d' r ~' r 'a7 r d' r ~ r ~ r ~ r ~ r ~' r ~ r ~ r ~ r ~t r L N 00 O lD M o m L!1 O O Ql O tf1 I.l1 M O ~--I M 00 ~ M ~ ~D d Z M ~ ~ N d' Ol N ~ ~ i--I ~ M ll1 Ql ~ C' N ~ ~ ~ ~ m ~ ~ a-i N fY1 ri N M d' 111 lp ei ri N M M ~ lD 00 ~ ~ rl N n1 ci ~ _ LL ~+ rl N r-i N O d' N r ~ ^ ~ L n ri 00 e-1 ~ N [f N d' N L l1 N V1 N ~ !1 N F'- H 1- ~ H F- I- F- H O ~ ~ Z U G) U r N ~ P86 O M O rn (O ~ O (p I~ rn O (U ~ M O co O (D t!') 00 M N O (~ M (p (p et A ~ G ~ M N N N M N O N N ~ O O ~ cC (p ~ ~f7 O ~ O N ~ ~ to ap c0 N ~ ~ (D pp ~ ~ 1A O (p ~-- ~ ~ CO N N '~ ~ Q^i ~ Q1 t!1 ~ N 0o ~ I~ M ~Nl1 O O V1 W N ~!1 O ~ ~ O ~ ~ H r i O ~ i O r i O ~ i O ~ i O ~ i O N ~ O N ~ O ~ i ~ ~ i Q1 ~ 01 ~ 01 n Ol ~ Q1 ~ Q1 ~ Q1 ~ CO (D 1~ 00 O N O (D M O ~ M M ~f1 I~ ~ lD L!1 ci ~ M '~Y O O tD M r tf) ~ M I~ Ql ~ ~ C o0 N ~ (O 00 N (fl O M O N t~ I~ N M 01 O ~T' ul N N u'1 ~ 1~ 00 1~ M M N O M O M O 01 I~ ~ .--I 00 M Lf1 U7 1~ f~ f~ ~ ~ `ct 00 ~ 00 00 ~ i-I ri ~-i ei N N N 00 00 Cq 00 00 00 OD 1~ I~ I~ f~ . 00 00 00 00 00 00 00 00 c0 (O (fl (O (O CO (O (O CO (D (O . (O . lD . lD . l0 . lD . l0 . lD . t0 M M M M M M M M M M M M M M M M M M M M M M ~ N _ N _ N C C C C O O O O O 7 7 = _ _ c c L U C~ 3 L U L U L U ~ .~ m w .~ m ~ +~ m O 0 J ~ ~ o ~ W aNi O J ~ W a~'i ~ W ayi ~ W ~ off v c J o~ v c J otS v c .J ° J -° C d M ry~j M (Q ~ tN ~ M O N N ~ N M M to N O N O f~ N N O N O O O N O Q~ sf A r N I~ N ~ M M O 00 ~ ~ O N (O O r (O ~ 00 ~ - 00 O 00 00 O 00 N sf O) 00 O 00 00 O 0p M O 1~ M O 00 O ~ O M (C ~ M ~ cD M r cD f~ O ~ 0 I~ cfl ~ 0 ~ ~ d' O M ~n ~ ~ (O ~ ~ ~( ~ ~ N ~ ti st N 'a' ~ ~ ~ ~ ~ ~ N ~ ~ d' N ~ ~ ~ N (fl ~ st (O o0 N d' N ~ rn ~ N ~ rn ~ M ~ rn ~ M ~ rn ~ ~ (D ao ~ r r r r r r r r r r r r r r r r N l0 N N ~ o0 ~-1 Ol lf1 l0 r-I N r-I lf1 N Ol tf1 lO L~l i+ ~ ~ ~ Z Q ~ (Y1 .-i M N r O N M M N r-i lp O i--1 N lf1 M N l0 O N O E ~-i O .--i ~ ^ O ~ .--I N~ e-1 N M ~ ~-i N c7 ~ ri M ~ LI1 ~--1 ~ ~--I M ~ L!1 i--I N M ~ I~ l0 H N H V ~ ~ ~ ~ 00 O H l00 N H N F.- O O H E ~ -' ~ v Z _ .4+ U U O O ~ ~ ~ P87 ~n ~ o o ~ m ~ ~ ~ N o m ~n ~ ~ rn rn ~ m o m ~ ~ oo N rn ~ ~ rn ~ ~n ~ ~o ~ rn N a m ~ ,~ ~-+ ~ oo N ~ N 01 O M ri Q1 lf1 t~ O ~ Ill ~ 01 Cf I~ N c-~ m N N e-i e1 N m m m ~ v1 u'1 ~n of ai ai of ai ai of ai of rn of ai of of of l0 ~ N (~ O i11 ~ 00 00 l0 N lD t!1 O N v ~ ~n .-+ ~ ~o .~ m o ,~ oo ~ ~ ~n m ~n ~ ~n ~ ~ m N o ~ v1 rn ~ ~ ~ N N ~ N O rl N N M l~ e-i ~ e-i L!1 ~ 'CY' N N e-1 N N N N N N I~ 00 ~ N N N 00 04 00 00 00 00 00 00 00 I~ ~ . 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C ~ ~ l0 'L7 f9 ~ _~ ~ ~ i / ~ rI ~ P97 NEW BUSINESS PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: ~ Recommendations from Fire & Rescue Policy & 03-07-2011 Procedures Committee SUBJECT/PROPOSAL/REQUEST: ACTION: Committee Meeting STAFF CONTACT(S): William D. Sleeper CONSENT AGENDA: ACTION: ATTACHMENTS: Yes ITEM NUMBER: 13 INFORMATION: INFORMATION: BACKGROUND: The Fire & Rescue Policy & Procedures Committee will meet Monday, March 7, 2011 at 4:30pm to review the current status of the Emergency Billing Program in Pittsylvania County; and discuss the current performance of the Gretna Rescue Squad. DISCUSSION: RECOMMENDATION: Recommendations will be submitted to the Board of Supervisors following the meeting of the Fire & Rescue Policy & Procedures Committee. P98 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS FIRE & RESCUE POLICY & PROCEDURES COMMITTEE Monday, March 7, 2011 4:30 PM County Administration Conference Room Moses Building Chatham, Virginia AGENDA 1. Call to Order 4:30P.M. 2. Invocation 3. Roll Call 4. Approval of Agenda 5. New Business (a) Emergency Billing (b) Gretna Rescue Squad 6. Adjournment P99 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Recommendations from Finance Committee AGENDA DATE: 03-07-2011 ITEM NUMBER: 14 SUBJECT/PROPOSAL/REOUEST: Committee Meeting STAFF CONTACT(S): William D. Sleeper ACTION: Yes CONSENT AGENDA: INFORMATION: ACTION: INFORMATION: ATTACHMENTS: Yes REVIEWED BY: BACKGROUND: The County Administrator will submit recommendations that have been received on the current draft budget submitted by the County Administrator on Tuesday, February 15, 2011 to the Finance Committee. There will be discussion concerning the insurance requirement or certification of underground storage tanks. The Finance Committee will consider recommendations for advertising an annual budget and establish the required public hearing dates. DISCUSSION: RECOMMENDATION: Recommendations will be submitted to the Board of Supervisors following the meeting of the Finance Committee meeting Monday, March 7, 2011. P100 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS FINANCE COMMITTEE Monday, March 7, 2011 5:00 PM County Administration Conference Room Moses Building Chatham, Virginia AGENDA 1. Call to Order S :OOP.M. 2. Invocation 3. Roll Call 4. Approval of Agenda 5. New Business (a) Review of County Administrator's Budget - FY 2011/12 (b) Underground Storage Tanks (c) Recommendation for Advertising the Annual Budget 6. Adjournment P101 PITTSYLVANIA COUNTY VIRGINIA ~~SYLV~~ ti ='r l William D. Sleeper ~¢ ~~ Phone (434) 432-7710 County Administrator ~ ~ ~ ~~ [ Fax (434) 432-7714 P.O. Box 426 a Chatham, Virginia 24531 y w o . / y Gretna/Hurt (434) 656-6211 d a n. s l e e e t i t t o v. o r J' 'r Bachelors Hall/ Whitmell (434) 797-9550 P @P g g r~n~ Letter from Chief Financial Officer I am the chief financial officer of the County of Pittsylvania, Virginia, Post Office Box 426, Chatham, Virginia 24531. This letter is in support of the use of the financial test of self-insurance to demonstrate financial responsibility for taking corrective action and/or compensating third parties for bodily injury and property damage caused by sudden accidental releases and/or nonsudden accidental releases in the amount of at least $5,000 corrective action and $15,000 third party liability per occurrence and $20,000 annual aggregate rising from operating (an) underground storage tank(s). Underground storage tanks at the following facilities are assured by this bond rating test: List each facility: the name and address of the facility where tanks assured by this financial test are located. Dan River High School (UST EAC ID#7-011925), 100 Dan River Wildcat Circle, Ringgold, VA 24586 Gretna Elementary School (UST FAC ID#7-012043), 302 Franklin Blvd. South, Gretna, VA 24557 Twin Springs Elementary School (UST FAC ID#7-013395), 100 Twin Springs Elem. Circle, Danville, VA 24540 This owner or operator has not received an adverse opinion, or a disclaimer of opinion from an independent auditor on its financial statements for the latest completed fiscal year. Any outstanding issues of general obligation or revenue bonds, if rated, have a Moody's rating of Aaa, Aa, A, or Baa or a Standard and Poor's rating of AAA, AA, A, or BBB; if rated by both firms, the bonds have a Moody's rating of Aaa, Aa, A, or Baa and a Standard and Poor's rating of AAA, AA, A, or BBB. Worksheet for Municipal Financial Test Part I: Basic Information 1. Total Revenues a. Revenues (dollars) $153,473,300 Value of revenues excludes liquidation of investments and issuance of debt. Value includes all general fund operating and non-operating revenues, as well as all revenues from all other governmental funds including enterprise, debt service, capital projects, and special revenues, but excluding revenues to funds held in a trust or agency capacity. b. Subtract interfund transfers (dollars) $10,216,720 c. Total Revenues (dollars) $143,256.580 2. Total Expenditures a. Expenditures (dollars) $202,854,447 Value consists of the sum of general fund operating and non operating P102 expenditures including interest payments on debt, payments for retirement of debt principal and total expenditures from all other governmental funds including enterprise, debt service, capital projects, and special revenues. b. Subtract interfund transfers (dollars} $10,216,720 c. Total expenditures (dollars) $192,637,727 3. Local Revenues a. Total Revenues (from lc} (dollars) 5143,256,580 b. Subtract total intergovernmental transfers (dollars) $100,511,627 c. Local Revenues (dollars} $42,744,953 4. Debt Service a. Interest and fiscal charges (dollars) 4 6$ , 76.566 b. Add debt retirement (dollars) 6 750 038 c. Total Debt Service (dollars) $11,426604 S. Total Funds (Dollars) $45,231,487 (Sum of amounts held as cash and investment securities from all funds, excluding amounts held for employee retirement funds, agency funds, and trust funds). b. Population (Persons) 61,745 Part lI: Application of Test 7 Total Revenues to Population a. Total Revenues (from 1c above} b. Population (from 6 above) c. Divide 7a by 7b d. Subtract 417 e. Divide by 5,212 f. Multiply by 4.095 8Total Expenses to Population a. Total Expenses (from 2c above) b. Population (from 6 above) c. Divide 8a by 8b d. Subtract 524 e. Divide by 5,401 f. Multiply by 4.095 9 Local Revenues to Total Revenues a. Local Revenues (from 3c above) b. Total Revenues (from 1 c above) c. Divide 9a by 9b d. Subtract .695 e. Divide by .245 f. Multiply by 2.840 143,256,580 61,745 2,320.13 1,903.13 0.36514 1.49527 192,637,727 61,745 3,119.89 2,595.89 0.48063 1.96819 42,744,953 143,256,580 0.29838 (0.39662) (1.93473) (5.49463) P103 10 Debt Service to Population a. Debt Service (from 4d above} b. Population {from 6 above) c. Divide 10a by 10b d. Subtract 51 e. Divide by 1,038 f. Multiply by -1.866 11 Debt Serv'sce to Total Revenues a. Debt Service (from 4d above) b. Total Revenues (from 1c above) c. Divide 11 a by 11 b d. Subtract .068 e. Divide by .259 f. Multiply by -3.533 12 Total Revenues to Total Expenses a. Total Revenues (from 1 c above) b. Total Expenses (from 2c above) c. Divide 12a by 12b d. Subtract .910 e. Divide by .899 f. Multiply by 3.458 13 Fund Balance to Totat Revenues a. Total Funds (from 5 above) b. Total Revenues (from lc above} c. Divide 13a by 13b d. Subtract .891 e. Divide by 9.156 f. Multiply by 3.270 14 Fund Balance to Total Expenses a. Total Funds (from 5 above) b. Total Expenses (from 2c above) c. Divide 14a by 14b d. Subtract .866 e. Divide by 6.409 f. Multiply by 3.270 15Total Funds to Population a. Total Funds (from 5 above) b. Population (from 6 above) c. Divide 15a by 15b d. Subtract 270 e. Divide by 4,548 f. Multiply by 1.866 16Add 7f+8f+gf+10f+11f+12f+ 13f+14f+15f+4.937 = P104 11,426,604 61,745 185.06 134.06 0.12915 (0.24100) 11,426,604 143,256,580 0.07976 0.01176 0.04542 (0.16046) 143,256,580 192,637,727 a.7a (0.17) (0.18503) (0.63983) 45,231,487 143,256,580 0.31574 (0.57526) (0.06283) (0.20545) 45,231,487 192,637,727 0.23480 (0.63120) (0.09849) (0.32205) 45,231,487 61,745 732.55 462.55 0.10170 0.18978 1.52680 I hereby certify that the financial index shown on line 16 of the worksheet is greater than zero and that the wording of this letter is identical to the wording specified in 40 CFR Part 280.105(c)as such regulations were constituted on the date shown immediatelybelow. Date: - 3 b 10 Signature: Name: 1N Il liam ~ • J Ic~rr~~- Title: 1.01~lt'fLl {~1~TZi(1~iStr0.-Fa( P105 Kim Vanderhyde From: Taylor, Suzanne (DEQ) [Suzanne.Taylor@deq.virginia.gov] Sent: Monday, January 03, 2011 8:49 AM To: Kim Vanderhyde Subject: RE: Financial Assurance.Landfill.UST Attachments: LOCALGOV.APPENDIX G.GUARANTEE.doc; localgovfactsheet.doc Hi Kim, Thanks for submitting the County's landfill and tank financial responsibility documents. Please note the County should have submitted a local govemment guarantee with the original UST financial responsibility documents several years ago because the County schools are dependent on the County for funding, therefore you will need to submit a new form to DEQ. I have attached the guarantee without standby trust form (Appendix G) for you to submit to the Board for approval. I have also attached the local government fact sheet which contains all of the UST financial responsibility forms for local governments in case you need additional forms. You may submit electronic FA forms (and CAFRs) to DEQ as long as the required forms have been signed by the County Administrator (or another person authorized to sign on behalf of the County). Hopefully this answers your questions. Please contact me if you need additional help. Please also send the 2010 CAFR whenever it is available. Thanks. Sincerely, Suzanne D. Taylor Office of Financial Assurance Division of Land Protection & Revitalization Virginia Department of Environmental Quality 629 East Main Street Richmond, Virginia 23219 (804) 698-4146 (804) 698-4234 FAX (800) 592-5482 From: Kim Vanderhyde [mailto:Kim.Vanderhyde@pittgov.org] Sent: Thursday, December 30, 2010 10:46 AM To: Taylor, Suzanne (DEQ) Subject: Financial Assurance.Landfill.UST Hi Suzanne: I am attaching our signed documents for financial assurance for the landfill and the Underground Storage Tanks. The only document missing is the Guarantee (Appendix E or Appendix G). Is this a new requirement or have we always included this guarantee? The County Administrator wants to present this information to the Board of Supervisors for review and approval before submitting one of these documents. Do you happen to have these appendices saved in word? If so, can you send them to me? I think we are leaning toward the Guarantee without Stand-by Trust. As a matter of note, our 2010 audit has not been finalized as of yet but I will send you all a copy when it is released. Also, do you need these original documents mailed to you? Please let me know if there is anything else that you all require for us to be in compliance. xr~ ~ v~,a~-,~y~ PittsyCvania County Board of Supervisors ,Finance Director PFi.one: 434-432-7742 ,fax: 434-432-7746 1/18/2011 P106 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Public Hearing -New Chapel Church AGENDA DATE: 03-07-2011 ITEM NUMBER: 15 SUBJECT/PROPOSAL/REQUEST: Cemetery Request STAFF CONTACT(S): William D. Sleeper ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: Yes REVIEWED BY: INFORMATION: INFORMATION: BACKGROUND: Reverend Jerry Jones has requested the Pittsylvania County Board of Supervisors to approve a 2-acre tract of land for the New Chapel Church in Gretna, Virginia for the placement of a church cemetery. This is adjacent to a current family cemetery on the Valetine property; parcel #2513-08-7174. The cemetery will be off of Summerset Road, SR 768, at the intersection of Rose Street, SR 758. DISCUSSION: The Board of Supervisors is required to hold a public hearing for public input in order to add this described property to the Pittsylvania County Ordinance, Chapter 5-Cemeteries, to allow a cemetery to be placed on this property because it is not adjacent to the existing church. RECOMMENDATION: Staff recommends the Board of Supervisors authorize the County Administrator to set a public hearing to hear citizen input on this proposed cemetery for the New Chapel Church in Gretna, Virginia. P107 February 10, 2011 Mr. Dan Sleeper Pittsylvania County Administrator Chatham, Virginia 24531 Dear Mr. Steeper: We, the members of New Chapel Church, in Gretna, Virginia are requesting to put a cemetery on the land that we purchased from Acie and Keith Valentine in the Brights Community, right beside the Stone family cemetery, approximately 2 acres, in accor- dance with the state or county regulations. This parcel of land is in Map 2513-08-7174, 27 acres, agriculture. If you have any questions, please ca11434-656-3766. Yours truly, Rev. Jerry Jones 8421 Rockford School Road Gretna, VA 24557 P108 2513-08.8706 8-0746 '~' 251 2503-98-0714 6~ ~~ Q' P109 /~ 1 i~ 2513-17.7148 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: 3-07-11 ITEM NUMBER: 16 Electoral Board -Battery Replacement-Requires a motion and a 10-day layover ACTION: Yes SUBJECT/PROPOSAL/REQUEST: Appropriation for purchase of batteries for the voting machines STAFF CONTACT(S): Sleeper, VanDerHyde CONSENT AGENDA: INFORMATION: ACTION: INFORMATION: ATTACHMENTS: Yes REVIEWED BY: BACKGROUND: DISCUSSION: The Registrar, Jenny Lee Sanders, recently checked the battery sets in the voting machines to determine if the batteries were still viable. It was determined that a number of the batteries had started corroding and needed to be replaced as soon as possible. There are 111 voting machines, 55 of which were determined to have a bad battery set. A total of $8,195.00 is needed to replace the bad battery sets. Please see the attached memo from the Registrar. RECOMMENDATION: Staff recommends that the Board of Supervisors consider an appropriation of $8,195.00 to the Electoral Board budget (100-4-013100-6003) from Unappropriated Surplus. THIS ITEM REQUIRES A MOTION AND A 10-DAY LAYOVER. P110 • '. • o . ,, . +~ PITTSYLVANIA COUNTY GENERAL REGISTRAR 1 l0 OLD CHATHAM ELEMENTARY LANE CHATHAM, VIRGINIA 24531 Virginia R. Sanders (434) 432-7971 Registrar Fax (434) 432-7973 Jennylee.Sanders(a3pitigov.org Elizabeth Jones February 24, 2011 Assistant Registrar TO: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS FROM: PITTSYLVANIA COUNTY REGISTRAR/ELECTORAL BOARD REQUEST FOR FUNDS TO COMPLETE FISCAL YEAR TO PURCHASE REPLACEMENT BATTERIES While checking the touch screens yesterday we discovered many of them have corroded batteries, which threatens the "Mother Board" and other wires inside. These batteries will have to be replaced as soon as passible and all the corrosion cleaned up. We have 111 screens and 55 of these have a bad battery set. They cost $149.00 each and that will be a total of $8195.00. There will not be enough funds in the Electoral Board budget to cover this additional expense. P111 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: Proposed Tobacco Application -Brosville Industrial 03-07-2011 ITEM NUMBER: 17 Park, Gretna Industrial Park, Town of Hurt SUBJECT/PROPOSAL/REQUEST: ACTION: Yes INFORMATION: Tobacco Commission Applications STAFF CONTACT(S): William D. Sleeper CONSENT AGENDA: ACTION: ATTACHMENTS: Yes INFORMATION: BACKGROUND: At the February meeting of the Board of Supervisors, the Board approved a Tobacco Application for the Ringgold East Industrial Park, to include required engineering for all utility services to be placed at the park, grading for industrial pads at the park and purchase of additional land to close the entire park. DISCUSSION: This is a proposal for Tobacco Applications for the Brosville Industrial Park and the Gretna Industrial Park to provide the necessary engineering and grading for pads at those two parks. In addition, there is a request from the Town of Hurt for the support of the Board of Supervisors for the Town to apply for funding to modernize a water pump station for the Town of Hurt. RECOMMENDATION: Staff submits this to the Board of Supervisors for review and approval. P112 ~~je ~o~~ of hurt Incorporated In 1967 FEB 1 ~ 2011 `, ; ~, __ ~'; ; Ir HURT, VIRGINIA 24563-0760 P.O. Box 760 533 Pocket Road February 15, 2011 William D. Sleeper County Administrator P n Box 426 Chatham, VA 24531 Dear Mr. Sleeper: Phone 434-324-4411 FAX 434-324-9247 I seek the County's support for the Town's funding application to the Tobacco Commission to improve our drinking water system booster pumping facilities. I intend to apply for about $75,000 to modernize the pumping station that is such a key element for service in and out of Town. Its importance will increase with the intended Klopman Mills project on which the county has so diligently worked to successfully gain funding. If successful, the constructed improvements will provide upgrades to strengthen the Town's drinking water system to avoid any negative impacts on delivery of water or on regional job creation. If you have any questions please contact me. Sincerely, `,`' ~ /`l'am/ G'`y 4' Lillian Gillespie, Mayor "An Equal Opportunity Employer" P113 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: 3-07-11 ITEM UMBER: 18 Regional One-Apri12011-Requires a Motion and a 10-Day Layover SUBJECTIPROPOSAL/REQUEST: Approval and consideration of appropriation for Contract Payment STAFF CONTACT(S): Sleeper, VanDerHyde ACTION: Yes CONSENT AGENDA: ACTION: ATTACHMENTS: No REVIEWED BY: INFORMATION: INFORMATION: BACKGROUND: At an adjourned meeting, December 22, 2008, the Board of Supervisors approved to begin paying Regional One for back-up ambulance service to the County. At that time, the Board requested that payment to Regional One be approved on a monthly basis. A total of $35,000 has been appropriated for Regional One in the 2011 Budget, which will cover Regional One's monthly cost through December 31, 2010. DISCUSSION: It is time to approve payment for Regional One for the month of April. The amount due to Regional One is $5,833.33 per month. As discussed above, these funds have not been previously budgeted. Therefore, continued payments to Regional One must also be appropriated each month. RECOMMENDATION: Staff recommends that the Board of Supervisors approve and consider an appropriation of $5,833.33 for payment to Regional One for April 2011. THIS AMENDMENT REQUIRES A MOTION AND A 10-DAY LAYOVER. P114 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: 3-07-11 ITEM NUMBER: 19 Expenditure Refunds-Requires a motion and then a 10-day layover SUBJECT/PROPOSAL/REQUEST: Budget Amendment for expenditure refunds STAFF CONTACT(S): Sleeper, VanDerH~de ACTION: Yes CONSENT AGENDA: INFORMATION: ACTION: INFORMATION: ATTACHMENTS: Yes REVIEWED BY: BACKGROUND: DISCUSSION: Attached is a list of expenditure refunds for the month of February, 2011 for review. As discussed earlier with the Board, the simple routine of putting every refund back in the budget is extremely time consuming and leaves room for errors. To stay in balance with the Treasurer, we need to reappropriate refunds into the budget so the budget would increase with every expenditure refund. RECOMMENDATION: Staff recommends the reappropriation of funds as follows: $17.00 to Board of Supervisors-Travel (100-4- 011010-5500), $5.15 to County Administrator-Postage (100-4-012100-5210), $2,944.50 to Sheriff-Police Supplies (100-4-031200-6010), $4,640.34 to Sheriff-Parts (100-4-031200-6030), $4,267.65 to Sheriff-Labor (100-4-031200-6031), $25.00 to Animal Control-Donations (100-4-035100-5883), $870.10 to the Veterinary Expense Fund (245-4-035200-5849), $2,705.31 to WIA-Rent (251-4-353160-5420). THIS ITEM REQUIRES A MOTION AND A 10-DAY LAYOVER. P115 PITTSYLVANIA COUNTY Finance Department P.O. Box 426 Chatham, Virginia 24531 VIRGINIA Q ~ - ~~ * ~ ** ~ * *~* ~ ,, »s~ ,, / MEMO TO: William D. Sleeper, County Administrator FROM: Kim Van Der Hyde~~S Finance Director SUBJECT: February Expenditure Refunds DATE: March 3, 2011 Phone (434) 432-7740 Fax (434) 432-7746 Gretna/Hurt (434) 656-6211 Bachelors Hall/Whitmell (434) 797-9550 The list below shows all expenditure refunds that were sent to the Finance Department during the month of February. I am recommending that all of the following expenditure refunds be reappropriated by the Board of Supervisors: 100-4-011010-5500 Board of Supervisors-Travel 17.00 Meal Reimbursement 100-4-012100-5210 County Administrator-Postage 5.15 Returned Postage 100-4-031200-6010 Sheriff-Police Supplies 2,944.50 U.S. Marshall Payment 100-4-031200-6030 Sheriff-Parts 4,640.34 Restitution/Insurance Reimbursement 100-4-031200-6031 Sheriff-Labor 4,267.65 Insurance Reimbursement 100-4-035100-5883 Animal Control-Donations 25.00 Donation 245-4-035200-5849 Veterinary Expense Fund 870.10 Animal Friendly Plate Revenue Revenue Line: 245-3-000000-035200 251-4-353160-5420 WIA-Rent 2,705.31 Rent Payments/Reimbursement TOTAL EXPENDITURE REFUNDS - FEB $15,475.05 P116 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: 03-07-2011 ITEM NUMBER: 20 Amended Moral Obligation -City of Danville SUBJECT/PROPOSAL/REQUEST: ACTION: Yes INFORMATION: Amendment to Moral Obligation Agreement STAFF CONTACT(S): William D. Sleeper CONSENT AGENDA: ACTION: ATTACHMENTS: Yes INFORMATION: BACKGROUND: The City of Danville developed a Moral Obligation Agreement between the City of Danville and the County of Pittsylvania. This was submitted to the Board of Supervisors for their approval, signed by then City Manager Lyle Lacey. The Board of Supervisors amended the agreement and sent it back to the City of Danville with a percentage rate in it based on the percentage rate the County was currently receiving on interest to establish a required interest rate of 3.76%. DISCUSSION: Attached hereto is an amendment to that Moral Obligation Agreement which establishes a much lower interest rate due to the changes in the economy, setting the rate of the agreement between the City of Danville and the County of Pittsylvania at the Local Government Investment Pool rate. The current rate is 0.052%. RECOMMENDATION: Staff recommends the Board of Supervisors approve this amended agreement, authorize the Chairman of the Board and County Administrator to sign the agreement and forward it to the City of Danville for their review and approval to ensure we have a completed agreement. P117 THIS AGREEMENT, ("Agreement") made and entered as of the day of , 2011, by and between THE CITY OF DANVILLE, VIRGINIA, a political subdivision of the Commonwealth of Virginia (the "City"), and THE COiJNTY OF PITTSYLVANIA, VIRGINIA, a political subdivision of the Commonwealth of Virginia (the "County"). WITNESSETH FOR and in consideration of the mutual promises and undertakings of the parties in this Agreement, the parties do hereby agree as follows: Section 1. Recitals: The parties to this Agreement recite the following: A. Danville-Pittsylvania Regional Industrial Facility Authority, a political subdivision of the Commonwealth of Virginia ("RIFA") is in the process of acquiring real property for the purpose of establishing a Mega Park to be located in Pittsylvania County, Virginia. B. The City has advanced funds to RIFA for the purpose of purchasing such real property for the establishment of the Mega Pazk, with the understanding that upon a bond issue by RIFA, the City will be reimbursed. C. The County has agreed that in the event RIFA is unable to reimburse the City through a bond issue, the County shall reimburse the City for one-half of any amounts so advanced by the City, as more particularly set forth herein. Section 2. Agreement: The parties agree that, in the event RIFA is unable to reimburse the City through a bond issue, the County shall, upon notice from the City to the County Administrator or the Assistant County Administrator, reimburse the City for one-half of any amounts advanced by the City for the acquisition by RIFA of real property for the Mega Park, plus interest at the Local Government Investment Pool ("LGIP") rates on said sum not previously paid to the City by virtue of the money being absent from the account of the City. Section 3. Amendment and Modification: The parties to this Agreement may amend, modify, and/or supplement this Agreement in such manner as may be agreed upon by the parties, provided such amendments, modifications and/or supplements aze reduced to writing and signed by the parties to this Agreement or their successors in interest. Section 4. Non-Appropriation Provision: Notwithstanding any other provision in this Agreement to the contrary, if the County fails during any fiscal year to appropriate or allocate sufficient funds to pay the amounts to be paid by the County pursuant to the provisions of this Agreement which become due or payable during such fiscal year, then this Agreement and all the obligations of the County hereunder shall automatically 1of3 P118 terminate at the end of the fiscal year in which such non-appropriation occurs. The County agrees to use its reasonable efforts to obtain any necessary funding contemplated by this Agreement, on an annual basis. Section 5. Severability: Any provision or provisions of this Agreement which shall prove to be invalid, void, or illegal shall in no way affect, impair, or invalidate any other provision hereof, and the remaining provisions hereof shall nevertheless remain in full force and effect. Section 6. Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia. Section 7. Binding_Effect: This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors, assigns and legal representatives. Section 8. Authority to Act: A. This Agreement is executed on behalf of the City by its duly authorized City Manager, he having been so authorized to act by resolution duly adopted by Danville City Council at its meeting on the day of B. This Agreement is executed on behalf of the County by its duly authorized County Administrator, he having been so authorized to act by resolution adopted by the Board of Supervisors of the County at its meeting on the day of , WITNESS the following signatures and seals: THE CITY OF DANVILLE, VIRGINIA By: Title: Attest: Title: 2of3 P119 THE COUNTY OF PITTSYLVANIA, VIRGINIA By: Title: Attest: Title: 3of3 P120 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: AGENDA DATE: 03-07-2011 ITEM NUMBER: 21 Renan Volunteer Fire Department -First Responder Request ACTION: Yes SUBJECT/PROPOSAL/REOUEST: First Responder Request STAFF CONTACT(S): William D. Sleeper INFORMATION: CONSENT AGENDA: ACTION: INFORMATION: ATTACHMENTS: No RF.ViF.WF.n RV~ BACKGROUND: The Renan Volunteer Fire Department has requested the Pittsylvania County Board of Supervisors approve the Renan Volunteer Fire Department to become a First Responder in Pittsylvania County. DISCUSSION: First Responder requirements require volunteers of the Renan Volunteer Fire Department to be trained in first aid and emergency medical service in order to be First Responders. They have held classes and shown the proficiency necessary to become First Responders in Pittsylvania County. The Board of Supervisors would need to vote to approve this expanded service for the Renan Volunteer Fire Department as First Responder in Pittsylvania County. RECOMMENDATION: Staff recommends the Board of Supervisors vote to approve this expanded service for the Renan Volunteer Fire Department as First Responder in Pittsylvania County. P121 APPOINTMENTS PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Re-appointment-Pittsylvania County Representative to the Dan River Alcohol Safety Action Program (ASAP) AGENDA DATE: 03-07-2011 ACTION: Yes ITEM NUMBER: 22 INFORMATION: SUBJECT/PROPOSAL/REOUEST: Board Re-appointment CONSENT AGENDA: ACTION: INFORMATION: STAFF CONTACT(S): William D. Sleeper ATTACHMENTS: Yes BACKGROUND: The Dan River Alcohol Safety Action Program (ASAP) develops and implements the operational and personnel policies of ASAP in keeping with the needs of the Courts as they relate to the drinking driver problem. This program provides services to the Courts of Franklin County, Henry County, Patrick County, Pittsylvania County, and the Cities of Danville and Martinsville. ASAP Boazd members serve a three (3) yeaz term. DISCUSSION: The term for Teresa Easely, ASAP representative for Pittsylvania County, will expire March 31, 2011. Ms. Tammy Goad, Executive Director fo the Dan River ASAP, respectfully asks the Pittsylvania County Board of Supervisors to consider the re-appointment of Ms. Easely as the representative for Pittsylvania County to the Dan River ASAP Policy Boazd. RECOMMENDATION: Staff submits this to the Boazd of Supervisors for their review, consideration and approval. P122 Dan River Main Office ~ /~~ D 147 Deer Run Road /~, (`~ Danville, VA 24540 ~ n !` \% (434)791-5331 ` ~ (434) 791-5437 fax \ ~ '•••• ~` Alcohol Safety Action Program February 10, 2011 Pittsylvania County Board of Supervisors William Sleeper, County Administrator PO Box 426 Chatham, Virginia 24531 RE: Appointment to Dan River ASAP Policy Board Dear Mr. Sleeper: Satellite Office: 900 Starling Avenue, Suite B Martinsville, VA 24112 (276)632-2637 (276)632-0255 fax According to our records, the appointment of Teresa Easley to our Policy Board as a County of Pittsylvania representative will expire on March 31, 2011. We would appreciate you bringing this to the attention of the County Board of Supervisors at their next meeting for the purpose of re-appointing Teresa Easley or appointing another person. Your cooperation and prompt attention to this matter will be greatly appreciated. Sincerely, Tammy Goad, Executive Director Cc: Teresa Easley, Dan River ASAP Policy Board member Serving the cities of Danville and Martinsville, and the counties of Franklin, Henry, Patrick and Pittsylvania P123 PITTSYLVANIA COUNTY Board of Supervisors EXECUTIVE SUMMARY AGENDA TITLE: Appointment-Pittsylvania County Road Viewers AGENDA DATE: 03-07-2011 ITEM NUMBER: 23 SUBJECT/PROPOSAL/REOUEST: Westover District Representative Appointment- Pittsylvania County Road Viewers STAFF CONTACT(S): William D. Sleeper ACTION: Yes CONSENT AGENDA: INFORMATION: ACTION: INFORMATION: ATTACHMENTS: NO REVIEWED BY: BACKGROUND: The Pittsylvania County Board of Supervisors make appointments to the Road Viewers to serve four (4) year terms per appointment. DISCUSSION: The Westover District Road Viewers' representative seat is up for appointment for a term running from March 7, 2011- March 6, 2015. The Honorable Coy E. Harville plans to nominate Mr. Allen Lanoue to serve this position. RECOMMENDATION: Staff submits this to the Board of Supervisors for their review, consideration and approval. P124 CLOSED SESSION MATTERS PRESENTED BY THE BOARD LEGAL COUNSEL REPORTS FROM BOARD MEMBERS PITTSYLVANIA COUNTY VIRGINIA William D. Sleeper County Administrator P.O. Box 426 Chatham, Virginia 24531 e-mail: dsleeper@pittgov.org Phone (434) 432-7710 Fax (434) 432-7714 Gretna/Hurt (434) 656-6211 MEMORANDUM To: Otis S. Hawker, Assistant County Administrator From: Henry Boswell, Jr., Chief Animal Control Officer Date: March 2, 2011 Subject: Animal Control Activity Report During the period of February 1, 2011 through, February 28, 2011, the Animal Control Officers responded to 340 calls as per Henry Boswell, Chief Animal Control Officer, resulting in the following: Description Number Remarks Animals taken into custod 122 Dogs 77 Cats 40 Other 5 4 opossums, l raccoon, tested positive for rabies Animals on hand at month end 22 Animals dis atched 39 Licenses checked 107 Court cases 13 Summons 10 Animals Ado ted 5 Animals returned to owners 7 Cats taken to the Humane Socie 38 Animals Transferred 22 13 Franklin Co. 8 MHCSPCA, 1 DAHS Inured animals icked u 6 Animals found in tra s 52 Ex osures: Human/Saliva 12 Ex osures: Do s/Cats/Wildlife 1 Do Bites 11 Cat Bites 0 Cruel Checks 0 Well-being Checks 10 Cat/Do Fi hts 3 Investi ated killin s b do s/cats 0 Investi ate killin s b Co otes 0 If you have any questions concerning this, please do not hesitate to contact me. cc: William D. Sleeper, County Administrator P125 PITTSYLVANIA COUNTY VIRGINIA ~'~SYLV1 • .T '~/ William D. Sleeper ~¢ 9 County Administrator o r Phone (434) 432-7710 P.O. Box 426 .a ,4.G ~ c Fax (434) 432-7714 Chatham, Virginia 24531 ~ ic. O ~ ,y Gretna/Hurt (434) 656-6211 e-mail: dsleeper@pittgov.org J' ,,n, ~ MEMORANDUM To: Otis S. Hawker, Assistant County Administrator From: Henry Boswell, Jr., Chief Animal Control Officer Date: March 2, 2011 Subject: Conservators of the Peace Solid Waste Monitoring Report The Animal Control Officers whom have been appointed to the position of Conservators of the Peace monitoring solid waste sites in Pittsylvania County, as per Henry (Pete) Boswell, Chief Animal Control Officer, for the period of February 2011: Description Number Remarks Total hours monitored 10 Vehicles enterin sites 72 Vehicles checked 19 Summons' issued 0 Court Cases 1 Convictions 1 If you have any questions concerning this, please do not hesitate to contact me. cc: William D. Sleeper, County Administrator P126 PITTSYLVANIA COUNTY VIRGINIA Darrell W. Dalton, Superintendent Building & Grounds Department 51 N. Main St. P.O. Box 426 Chatham, Virginia 24531 E-mail: darrell.dalton@pittgov.org Phone (434) 432-7958 Fax (434) 432-2294 Gretna/Hurt (434) 656-6211 Bachelors Hall/Whitmell (434) 797-9550 MEMORANDUM To: Otis S. Hawker, Assistant County Administrator ~~ __ ~~ ~~ ~~yy~~~ From: Heather Inge, Secretary of Building & Grounds~T~~``~~ ~ " Date: March 3, 2011 Subject: COMPLETED WORK ORDERS -FEBRUARY 2011 Attached please find a listing, by department, of completed work orders for the month of February. This list does not reflect work orders in progress but not yet completed, actual expenses incurred, or routine maintenance necessary for the smooth operation of the County facilities. However, it does reflect the total number of man-hours. Presently, there are approximately 69 work orders still outstanding. If you have any questions concerning this, please do not hesitate to contact me. HI Attachment cc: William D. Sleeper, County Administrator Darrell W. Dalton, Superintendent of Building & Grounds P127 CSUILUIIVI~ d I~KVUIVUJ IVIHIIV I CIVNIVI~C WORK ORDERS COMPLETED FOR MONTH OF FEBRUARY 2011 NO. W/O MAN-HOURS ANIMAL CONTROL 2 6 ARMORY ] $ AGRICULTURE DIRECTOR A S C S /EXTENSION /USDA-FSA BOARD OF SUPERVISORS BUILDING & GROUNDS BUILDING INSPECTIONS CENTRAL ACCOUTING CENTRAL PURCHASING CIRCUIT COURT 6 '7 CLERK OF COURT CODE COMPLIANCE (PLANNING COMMISSSION & ZONING 3 6 COMMISSIONER OF REVENUE 1 1 COMMONWEALTH ATTORNEY ] ] COMPACTOR SITE 1 4 COUNTY ADMINISTRATOR AND ASST. COUNTY ADMIN. 2 2 COURTHOUSE (1968 ANNEX) COURTHOUSE (EDWIN R. SHIELDS) 2 10 CSA - CPMB DEPOT BUILDING ELECTORAL BOARD EMERGENCY 91 I FACILITY 3 5 ENVIRONMENTAL HEALTH FINANCE FIRE MARSHAL GENERAL DISTRICT COURT 4 6 GRANTS ADMISTRATION HEALTH DEPARTMENT 3 3 HUMAN SERVICES FACILITY INDUSTRIAL PARKS INFORMATION TECHNOLOGY JUVENILE & DOMESTIC COURT JUVENILE & DOMESTIC COURT SERVICES UMT 1 4 JAIL 38 64 LANDFILL LIBRARY 5 9 MAGISTRATE MOSES BUII.DING OLD DOMINION AG. COMPLEX 4 5 PCED BUILDING 1 6 REASSESSMENT RECREATION: RAIL-TRAIL & WAYSIDE PARK REGIS'I"RAR-VOTING PRECINCTS 3 6 RINGGOLD DEPOT SHERIFF 1 4 SOCIAL SERVICES TREASURER VICTIM WITNESS ] 2 OTHER: TOWER SITES YATESTAVERN FOWLER DAMS PROPERTY CANTOR HOUSE 2 6 TOTAL WORK ORDERS COMPLETED -FEBRUARY 2011 $5 165 YEAR to DATE 07/01/2010 - 06/30/2011 n. nn 658 1,522 PITTSYLVANIA COUNTY CODE COMPLIANCE MONTHLY REPORT & FE E S February 2011 TYPES OF PERMITS 70 BUILDING PERMIT FEES COLLECTE[ $5,260.35 70 LEVY COLLECTED $105.21 0 SUBDIVISION FEES COLLECTED $0.00 38 ZONING PERMIT FEES COLLECTED $170.00 0 REINSPECTION FEES COLLECTED $0.00 10 LAND DISTURBING FEES COLLECTED $1 10.00 188 TOTAL FEES COLLECTED 5 645.56 MONTHLY BUILDING VALUES 5 NEW DWELLINGS $802,000.00 4 MOBILE HOMEStOFFICE TRAILERS 54,800.00 1 DOUBLE-WIDE MOBILE HOMES 14,000.00 2 MODULAR 288,415.00 9 COMMERCIAL CONSTRUCTION 368,829.00 49 MISCELLANEOUS 527,302.00 T TAL YEAR TO DATE: NONTAXABLE: 296 535.00 4 204 092.00 MONTHLY ACTIVITY RE1'URl~ UMBER OF BUILDING INSPECTIONS MADE OF RE]ECTIONS OF WORK OF E 8t S INSPECTIONS 214 40 72 MONTHLY ZONING FEES 1 REZONING FEES COLLECTED $171.58 1 SPECIAL USE PERMIT FEES COLLECTED 138.34 0 VARIANCE 8i APPEAL FEES COLLECTED 0.00 I N PERMIT FEE LLE TED 0 0 2 TOTAL 309.92 Respectfully Submitted, ~~ Odie H. Shelton, r. Director of Code Compliance/ Zoning Administrator P129