Loading...
08-17-2010 BOS Adjourned MeetingAdjourned Meeting August 17, 2010 Pittsylvania County Board of Supervisors Tuesday, August 17, 2010 Adjourned Meeting VIRGINIA: The Adjourned meeting of the Pittsylvania County Board of Supervisors was held on Tuesday, August 17, 2010 in the General District Courtroom of the Edwin R. Shields Addition in Chatham, Virginia. Henry A. Davis, Chairman, called the meeting to order at 7:01 p.m. The following members were present: Tim Barber William H. Pritchett Marshall Ecker Henry A. Davis, Jr. Coy E. Harville Fred Ingram James Snead Tunstall District Banister District Staunton River District Chatham-Blairs District Westover District Callands-Gretna District Dan River District Mr. William D. Sleeper, County Administrator, Mr. John Light, Legal Counsel, Mr. Greg L. Sides, Assistant County Administrator for Planning and Development, Mr. Odie H. Shelton, Jr., Director of Code Compliance, and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present. Mr. Ingram gave the invocation and led the Pledge of Allegiance. Motion was made by Mr. Ingram, seconded by Mr. Snead, to approve the following agenda additions: 5(a) Presentation of Rural Long Range Transportation Plan-Mr. Robert Dowd (b) Set Public Hearing for Proposed Changes to the Flood Plan (c) $600,000 given to the Schools last Spring- Mr. Ecker (d) School Fees for After School Activities-Mr. Ingram (e) Chatham Public Library roof-Mr. Davis Mr. Ingram's motion was unanimously approved by the Board. Motion was made by Mr. Ecker, seconded by Mr. Barber, to approve the agenda with the approved additions, which was unanimously approved by the Board. Hearing of the Citizens Ms. Rainy Clay, of the Staunton River District, made comments concerning the length of time it is taking to get No Through Trucks traffics signs up along Blue Ridge Drive and how dangerous the truck traffic is on that road. As Mr. Randy Hamilton, from the Virginia Department of Transportation was in the audience for a different agenda issue, he agreed to talk with Ms. Clay after he met with the Board. Ms. Judy Walker, of the Staunton River District, also made comments concerning how hazardous Blue Ridge Drive was with the truck traffic. Adjourned Meeting August 17, 2010 Mr. Richard Shumate, Westover District, made comments opposing the development of the Mega Park and the Regional Industrial Facilities Authority (RIFA) and he made comments opposing the County's zoning issue with his neighbor, Mr. Curtis Smith. Mr. George Stanhope, Callands-Gretna District, stated he had heard about leakage in the liner at the landfill. He was told that apparently he had been misinformed because there was no leak in the landfill's liner. Ms. Lynne Huskey, Staunton River District, also made comments about the dangerous truck traffic on Blue Ridge Drive. Mr. Richard Bailey of the Chatham-Blairs District, commended the Board on their efforts in developing the Mega Park and by doing so, was looking ahead to bring jobs to Pittsylvania County, and he made comments supporting the Board's resolution concerning the Danville Regional Airport opposing the shortening of any runways of the airport. This concluded the Citizens Comments. Consent Agenda Motion was made by Mr. Barber, seconded by Mr. Snead, to approve the Consent Agenda but to remove Item 9(b)-Regional One to be voted on separately. The following Roll Call Vote was recorded: Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; Mr. Barber- Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; and Mr. Davis-Yes. The Board unanimously approved Mr. Barber's motion. Motion was then made by Mr. Ingram, seconded by Mr. Snead, to approve the August & September payments to Regional One, which the Board passed in a 6-1 vote, with Mr. Ecker opposing. Consent Agenda: 9(a) Out of State Travel (b) Regional One -August & September (c) Resolution -Bethel Baptist Church 145`h year Anniversary (d) Resolution -Supporting Danville Regional Airport (e) Resolution -Supporting Revision of all Legislation Pertaining to Electric Utility Regulation (f) Proclamation -September is National Preparedness Month (g) Economic Development Transfer (h) Transfer of School Resource Officer (i) Resolution - Tunstall Volunteer Fire Department (j) Department of Social Services-Utilization Management Grant Carryover - Required Roll Call Vote (k) Community Foundation Grant-Animal Shelter-Required Roll Call Vote (1) Project Lifesaver-Required Roll Call Vote (m) National Night Out-Required Roll Call Vote (n) Ringgold East Tobacco Indemnification Commission (TIC) Grant-Required Roll Call Vote PITTSYLVANIA COUNTY BOARD OF SUPERVISORS 2010-08-08 WHEREAS, the Bethany Baptist Church was dedicated in 1865 and was an old log cabin located on the Tonkin Oliver Farm; and Adjourned Meeting August 17, 2010 WHEREAS, in 1896, under the leadership of the Reverend Newton G. Ferguson, Bethany Baptist Church added new choirs, ordained deacons and provided a great worship atmosphere for its congregation during those tempestuous social times; and WHEREAS, the Reverend Edward L. McLaughlin was called to be the pastor of Bethany in 1937 and it was under his pastoral leadership the church name was changed from Bethany to Bethel Baptist Church; and WHEREAS, during the 1960's enormous growth occurred for Bethel Baptist Church. Membership grew by more than 300, new deacons were added and a building fund was initiated that led to the purchase of land where Bethel is currently located. And, in 1966, Reverend McLaughlin retired after 34 years of dedicated service to the church, and was elected Pastor Emeritus in 1967; and WHEREA, worship services were expanded to every Sunday in January 1968 when the Reverend John B. Doe, Jr. took charge as pastor and it was through his leadership the church constructed the current worship facility that opened for worship on June 29, 1971, affording opportunities to begin Vacation Bible School, a day care center, scouting programs as well as many other activities for its members; and WHEREAS, Bethel Baptist Church continued to grow under the pastoral leaderships of the Reverend William Spencer, Jr., Reverend Bravell Dodd, Sr., and Reverend Thomas D. 3ohnson, Sr.. After Reverend Thomas Johnson's resignation on November 27, 2005, church members banned together under the leadership of the deacons to search for a new pastor, and built a new fellowship all, kitchen, restrooms and classrooms to accommodate many programs for which to do the Lord's work; and WHEREAS, on June 26, 2009 the congregation elected the Reverend Clarence D. McLaughlin as pastor of Bethel Baptist Church who continues to lead the church in the Lord's work; then BE IT HEREBY RESOLVED, that the Pittsylvania County Board of Supervisors congratulate the Bethel Baptist Church on its 145 year anniversary of faithful worship, their unwavering spirit for continuous growth despite social pressures and economic limitations of each era, community service and missionary works, and wish the Bethel Baptist Church and its congregation many more years of blessings. Given under my hand this 17th day of August 2010. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS 2010-08-09 VIRGINIA: AT THE ADJOURNED MEETING OF THE PITTSYLVANIA COUNTY BOARD OF SUPERVISORS IN THE GENERAL DISTRICT COURTROOM IN CHATHAM, VIRGINIA ON TUESDAY, AUGUST 17, 2010, THE FOLLOWING RESOLUTION WAS PRESENTED AND ADOPTED: Adjourned Meeting August 17, 2010 WHEREAS, the residents of Pittsylvania County, like many residents across the Commonwealth, continue to struggle with the effects of a sustained economic recession; and WHEREAS, our citizens continue to suffer from a multitude of issues, including fewer employment opportunities and increasing financial burdens; and WHEREAS, Pittsylvania County's unemployment rate is in double digits, and the nation's unemployment rate is only slightly lower; and WHEREAS, an especially cold winter and hot summer, coupled with a series of rate increases by Appalachian Power Company, have combined to create unmanageable electric bills for many of our citizens; and WHEREAS, local businesses, struggling with challenging economic conditions and rising electric bills, are precluded from hiring new employees and expanding operations; and WHEREAS, these skyrocketing bills are negatively impacting citizens and businesses, making the road to economic recovery more arduous; then NOW THEREFORE BE IT RESOLVED on the 17`" day of August 2010 that the Pittsylvania County Board of Supervisors urges the General Assembly of the Commonwealth of Virginia to do all it can to limit these rising electrical bills; review and revise all legislation pertaining to electric utility regulation; work with our citizens on action they may undertake to save energy and decrease their fiscal burdens; and be responsive and considerate as our citizens and businesses deal with these crushing economic times. Given under my hand this 17th day of August 2010. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS 2010-08-10 VIRGINIA: AT THE ADJOURNED MEETING OF THE PITTSYLVANIA COUNTY BOARD OF SUPERVISORS IN THE GENERAL DISTRICT COURTROOM IN CHATHAM, VIRGINIA ON TUESDAY, AUGUST 17, 2010, THE FOLLOWING RESOLUTION WAS PRESENTED AND ADOPTED: WHEREAS, the Danville Regional Airport plays a key role in the economic development activities of southern Virginia; and WHEREAS, significant local, state, and federal funds have been invested in the infrastructure of the Danville Regional Airport to allow the airport to provide accessibility to existing industries and private citizens; and WHEREAS, the existing airport runways, taxiways and ramp areas were designed and constructed to allow commercial air service and to attract new business aviation and aviation related industrial opportunities; and Adjourned Meeting August 17, 2010 WHEREAS, the Danville Regional Airport has served the southern Virginia community safely and reliably for over sixty years; and WHEREAS, the continued ability of the Danville Regional Airport to provide full service to the community and to serve as a catalyst for regional economic development is threatened; then BE IT RESOLVED that the Pittsylvania County Board of Supervisors respectfully requests that its Commonwealth of Virginia Legislators and Congressional Delegation support Pittsylvania County and the City of Danville, and the southern Virginia region, by working with the Federal Aviation Administration (FAA) to help secure modifications to FAA standards to allow for any necessary improvements to Danville Regional Airport while minimizing impacts to existing airport operations and businesses, and preserving the existing airport design features that are vitally important to regional economic efforts. Given under my hand this 17th day of August 2010. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS Resolution Approving the Financing By Tunstall Fire Department 2010-08-11 VIRGINIA: AT THE ADJOURNED MEETING OF THE PITTSYLVANIA COUNTY BOARD OF SUPERVISORS IN THE GENERAL DISTRICT COURTROOM IN CHATHAM, VIRGINIA ON TUESDAY, AUGUST 17, 2010, THE FOLLOWING RESOLUTION WAS PRESENTED AND ADOPTED: WHEREAS, Tunstall Volunteer Fire Department has determined to finance an amount of up to $300,000.00 for the refinance of the fire station. The United States Internal Revenue Code requires that for such financing to be carried out on atax-exempt basis, this Board must first approve the financing. The VFD has held a public hearing on the financing after published notice, as required by the Code. The VFD has reported the proceedings to this Board; then BE IT THEREFORE RESOLVED by the Board of Supervisors of Pittsylvania County, Virginia, as follows: The County approves the VFD's entering into the financing, as required under the Code for the financing to be carried out on atax-exempt basis. The VFD's conduct of the required public hearing has been approved. 2. The approval of the issuance of the financing is granted only to the extent required by Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), and does not constitute an endorsement to a prospective purchaser of the financing of the creditworthiness of the Project or the Volunteer Fire Department, and does not address, either directly or by implication, any other Code requirements or tax matters with respect to the financing ,including and without limitation whether the financing can be treated as "qualified tax-exempt obligations" within the meaning for Section 265 of the Code. The financing shall provide on its face that (i) the County Adjourned Meeting August 17, 2010 shall not be obligated to pay the principal of the financing or the interest thereon or other costs incident thereto and (ii) neither the faith and credit not the taxing power of the Commonwealth of Virginia nor any political subdivision thereof, including the County, shall be pledged thereof. I hereby certify that he foregoing resolution was duly adopted at a meeting of the Pittsylvania County Board of Supervisors duly called and held on Tuesday, August 17, 2010, and that a quorum was present and acting throughout such meeting. Such resolution remains in effect as of this day. Dated this 27th day of August, 2010 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS PROCLAMATION by Virtue of the authority vested by the Constitution in the Governor of the Commonwealth of Virginia, there is hereby officially recognized: NATIONAL PREPAREDNESS MONTH WHEREAS, September is National Preparedness Month, a time set aside to encourage Americans to take simple steps to prepare for emergencies in their homes, businesses, and communities; and WHEREAS, the Commonwealth of Virginia has suffered both natural disasters and human- caused emergencies that have resulted in tragic loss of life and property, including the terrorist attack on the Pentagon September 11, 2001; and WHEREAS, nearly three out of four Virginia residents do not have four essential supplies on hand to help during emergencies, with those supplies consisting of a family emergency plan, three days' food that won't spoil such as canned and packaged foods, three days' water amounting to one gallon per person per day, and ahand-crank or battery powered radio and extra batteries to hear emergency information; and WHEREAS, those who are at least minimally prepared for emergencies recover faster and can help others who also may be affected, demonstrating community spirit in the face of adversity; and WHEREAS, emergency preparedness is a shared responsibility, and every family that is able should prepare to be self-sufficient for the first 72 hours after disaster strikes; and WHEREAS, the shores of the Chesapeake Bay and the Atlantic Ocean and rolling and mountainous terrain put our Commonwealth at risk each year for the damaging effects of both offshore and inland hurricanes and tropical systems; and WHEREAS, historically September begins the prime season for the threat of tropical systems and flooding throughout Virginia; Adjourned Meeting August 17, 2010 NOW, THEREFORE, as designated by Governor Robert F. McDonnell, the Pittsylvania County Board of Supervisors do hereby recognize September 2010 as NATIONAL PREAPREDNESS MONTH in our COMMONWEALTH OF VIRGINIA, and they encourage all citizens to be ready by taking steps to prepare for emergencies at home, at work and in communities of Pittsylvania County. Given under my hand this 17`h day of August 2010. Mr. Robert Dowd, Executive Director for the West Piedmont Planning District made a presentation to the Board concerning the Rural Long Range Transportation Plan and said that Greg Sides, Assistant County Administrator for Planning and Development would be who to contact if the Board had questions or comments concerning the plan. Mr. Randy Hamilton, the County's Liaison for VDOT, introduced Mr. Joe Barkley III, Residency Maintenance Engineer for Pittsylvania and Halifax Counties. Mr. Barkley briefed the Board on what changes VDOT had made in how incoming calls to VDOT are now handled and assured the Board that each district's sites would continue to provide good service to Pittsylvania County. After giving the Board contact information, he also stated that new Virginia Highway maps were available for the public and advised Mr. Sleeper to have his office call and order maps for public use. Public Hearin Rezoning Case 1: Nellie E. Tarpley, Life Tenant -Tunstall District R-10-029 R-1, Residential Suburban Subdivision District to RC-1, Residential Combined Subdivision District Mr. Davis opened the public hearing at 7:04pm. Mr. Odie Shelton, Director of Code Compliance, explained Nellie E. Tarpley and Others have petitioned to rezone 1.00 acre, located on State Road 882/West Sunrise Drive in the Tunstall Election District from R-l, Residential Suburban Subdivision District to RC-1, Residential Combined Subdivision District (for the placement of a second dwelling, asingle-wide mobile home, to be used for the daughter's residence to care for her elderly parents). The Planning Commission, with no opposition, recommended granting the petitioner's request. Elaine Jefferson was there to represent the petition. Mr. George Stanhope signed up to speak, approving the rezoning. Mr. Davis closed the public hearing at 8:OSpm. Motion was made by Mr. Barber, seconded by Mr. Snead, to rezone Case R-10-029 from R-1 to RC-1. The following roll call vote was recorded: Mr. Barber-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville- Yes; Mr. Ecker-Yes; and Mr. Davis-Yes. Mr. Barber's motion to rezone the property was unanimously approved by the Board. Case 2: James N. Lowe & Patricia W. Lowe- Tunstall Election District; R-10-030 A-1, Agricultural District to R-1, Residential Suburban Subdivision District Mr. Davis opened the public hearing at 8:07pm. Mr. Shelton explained James & Patricia Lowe had petitioned to rezone a portion of a 54.18 acre parcel of land, (1.024 acres) located on SR 703/Sunset Drive, in the Tunstall Election District from A-1, Agricultural District to R-1, Residential Suburban Subdivision District (to combine with GPIN #1481-17- 4524). The Planning Commission, with no opposition, recommended granting the petitioner's request. No one signed up to speak and Mr. Davis closed the hearing at 8:09pm. Adjourned Meeting August 17, 2010 Motion was made by Mr. Barber, seconded by Mr. Harville, to rezone Case R-10-030 from A-l, Agricultural District to R-1, Residential Suburban Subdivision District (to combine with GP1N #1481-17-4524). The following roll call vote was recorded: Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; Mr. Barber-Yes and Mr. Davis-Yes. Mr. Barber's motion was unanimously approved by the Board. Case 3: Randall Wallace & Judy Wallace- Tunstall Election District; R-10-031 A-1, Agricultural District to R-1, Residential Suburban Subdivision District Mr. Davis opened the public hearing at 8:07pm. Mr. Shelton explained that Randall & Judy Wallace had petitioned to rezone a portion of a 54.18 acre parcel of land (2.099 acres) located on SR 703/Sunset Drive, in the Tunstall Election District from A-1, Agricultural District to R-1, Residential Suburban Subdivision District (to combine with GPIN #1481-06-5919). The Planning Commission, with not opposition, recommended granting the petitioner's request. No one signed up to speak and Mr. Davis closed the hearing at 8:09pm. Motion was made by Mr. Barber, seconded by Mr. Harville, to approve rezoning Case R-10-031 from A-1 to R-1. The following roll call vote was recorded: Mr. Barber-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; and Mr. Davis-Yes. The Board unanimously approved Mr. Barber's motion. End of Rezoning Cases Public Hearings (Adjourned from August 2, 2010 Meeting) Proposed Amendment to Chapter 6-6.3 of the Pittsylvania County Code: Citizen input on the proposed amendment to Chapter 6-6.3, Property Exempt by Classification or Designation, of the Pittsylvania County Code. The proposed amendment would establish a tax exempt status for the Northern Pittsylvania County Food Center, Inc. concerning the following: Parcel ID 2530-38-8407, assessed at $21,000 and a tax levy of $109.20, for 2.10 acres of land, and for (1) 1998 International Truck assessed at $1,400 with a tax levy of $119.00. Mr. Sleeper explained the Board had adjourned this hearing on August 2, 2010 at the Board's regular meeting in order to apply time necessary to advertise the actual parcel ID and assessed value of real estate and personal property. No one signed up to speak and Mr. Davis closed the hearing at 8:13pm. Motion was made by Mr. Ingram, seconded by Mr. Harville, to approve the amendments to Chapter 6-6.3 of the Pittsylvania County Code, incorporating the tax exemption for the Northern Pittsylvania County Food Center, Inc., particularly parcel ID #2530-38-8407, with an assessed value of $21,000 and a tax levy of $109.20 for 2.1 acres. In addition, (1) 1998 International Truck assessed at $1400, with a tax levy of $119.00. The following roll call vote was recorded: Mr. Barber- Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; and Mr. Davis-Yes. The Board unanimously approved Mr. Ingram's motion. Proposed application for available funding under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program. Mr. Davis opened the public hearing at 8:15pm. Mr. Sleeper explained under the new Resource Recovery Act, the Edward Byrne Memorial Justice Assistance Grant process has been increased to allow new funding to local governments. Pittsylvania County is authorized to receive $11,348 under this grant. This is a grant from the U. S. Department of Justice to Adjourned Meeting August 17, 2010 the Pittsylvania County Sheriff's office to clean the HVAC air conveyance system located at the Pittsylvania County Jail. No one signed up to speak and Mr. Davis closed the hearing at 8:16pm. Motion was made by Mr. Ecker, seconded by Mr. Harville, to approve the application for the Pittsylvania County Sheriff's office for this funding, which was unanimously approved by the Board. Proposed Amendment change to Section 9-53, License Year, of the Pittsylvania County Code that would increase the Division of Motor Vehicles (DMV) Stop Fee from $20 to $30. Mr. Davis opened the public hearing at 8:17pm. Mr. Sleeper explained the Board of Supervisors received input from the Treasurer's Office concerning Section 9-53 of the Pittsylvania County Code where the current fee is $20 to cover administrative costs for the vehicle registration withhold program of the Commonwealth of Virginia. Whereas §46.2- 752(j) of the Code of Virginia, 1950, as amended, authorizes the Treasurer or Director Finance of any County to enter into an agreement with the Commissioner of Motor Vehicles to withhold state licenses until such time as all local vehicle licenses fees, delinquent taxes, or parking citations are satisfactorily paid. Any fees charged by DMV are added on top of any license fee or delinquent tax or parking citation that the Commissioner of the local jurisdiction may issue. In addition, in accordance with §58.1-3958 of the Code of Virginia authorizes the governing body to impose an administrative fee or costs on delinquent fees and taxes not to exceed $30 for taxes any other fees due, or $35 for taxes due after a judgment is filed. No one signed up to speak and Mr. Davis closed the hearing at 8:18pm. Motion was made by Mr. Ecker, seconded by Mr. Ingram, to amend Section 9-53 of the Pittsylvania County Code, raising the DMV Stop Fee, imposing a $30 administrative fee to reimburse the County for costs associated with the Motor Registration Withholding Program. Mr. Harville said he could not support this proposal since it did not cost the Treasurer's office more than $20 in administrative costs. Mr. Ecker stated that a lot of these were repeat offenders. The following roll call vote was recorded: Mr. Barber-No; Mr. Snead-No; Mr. Pritchett-No; Mr. Ingram-No; Mr. Harville-No; Mr. Ecker-Yes; and Mr. Davis-No. Mr. Ecker's motion failed by a 6-1 vote of the Board. Proposed Amendment change to Section 6-2.2, Heir List Levy, of the Pittsylvania County Code, to establish a $25 fee for recordation of a list of heir, pursuant to §58.1- 1718 of the Code of Virginia, 1950, as amended. Mr. Davis opened the public hearing at 8:24pm. Mr. Sleeper stated the General Assembly as amended §58.1-1718 of the Code of Virginia, 1950, as amended, to establish a $25 fee for the recordation of a list of heirs. Section 6-2.2, Heir List Levy, establishes the recordation tax on heir lists. No one signed up to speak and Mr. Davis closed the hearing at 8:26pm. Motion was made by Mr. Harville, seconded by Mr. Ingram, to amend Section 6-2.2 of the Pittsylvania County Code to incorporate a charge of $25 for the recordation of an heirs list pursuant to §64.1-134, §64.1- 135, §58.1-1717.1, and §58.1-1718 of the Code of Virginia, 1950, as amended. The following roll call vote was recorded: Mr. Ingram-Yes; Mr. Harville-Yes; Mr. Ecker-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; and Mr. Davis-Yes. Mr. Harville's motion was unanimously approved by the Board. Proposed Amendment to Chapter 21-13.1, Enforcement of Charges and Fees, of the Pittsylvania County Code that would establish lawful use and illegal use of fire hydrants and set required penalty fees. Mr. Davis opened the public hearing at 8:29pm. Mr. Sleeper explained he Pittsylvania County Board of Supervisors passed Chapter 21 of the Adjourned Meeting August 17, 2010 Pittsylvania County Code in 1975, establishing the Pittsylvania County Water & Sewer Authority. Chapter 21 describes the service area, jurisdictional requirements, general operation and fees for the Pittsylvania County Service Authority (PCSA). Currently the Service Authority is having difficulty with individuals illegally or improperly drafting water from fire hydrants owned by the PCSA. Therefore this public hearing is held to change the enforcement of charges and fees by adding Section 21-13.1 of the Pittsylvania County Code, establishing the lawful use and illegal use of fire hydrants and metering devices and other equipment that operates a public water or sewer system in Pittsylvania County. No one signed up to speak and Mr. Davis closed the hearing at 8:30pm. Motion was made by Mr. Ecker, seconded by Mr. Snead, to approve the amendments to Section 21-13.1 of the Pittsylvania County Code, Unlawful and Illegal Use of Fire Hydrants and Penalty Fees. The following roll call vote was recorded: Mr. Harville-Yes; Mr. Ecker-Yes; Mr. Barber-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; and Mr. Davis-Yes. Mr. Ecker's motion was unanimously approved by the Board. This concluded the public hearings. New Business Motion was made by Mr. Snead, seconded by Mr. Barber, to transfer a 15-foot easement at the RT 29 trash compactor site near the Chatham Middle School to the PCSA, authorize Legal Counsel to draft the required easement, and authorize the Chairman to sign on the behalf of Pittsylvania County. Mr. Snead's motion was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Ingram, to transfer a 15-foot easement at the RT 29 trash compactor site near the Chatham Elementary School to the PCSA, authorize Legal Counsel to draft the required easement, and authorize the Chairman to sign on the behalf of Pittsylvania County. Mr. Harville's motion was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Ingram, to approve Change Order No. $ for Thor, Inc, in the amount of $37,438, pending approval of the Department of Historic Resources and VDOT concerning Phase II & III of the Chatham Southern Railway Depot. Mr. Harville's motion was unanimously approved by the Board. Motion was made by Mr. Ingram, seconded by Mr. Ecker, to set a public hearing for an intergovernmental agreement between the Town of Chatham, the Pittsylvania County Service Authority and Pittsylvania County concerning water and sewer to the Olde Dominion Agricultural Center. Mr. Harville stated that he believed the County Administrator had an explanation ready for the County to consider. Mr. Sleeper stated that the draft agreement he handed out prior to the meeting was a 3-party agreement that detail responsibilities of each of the 3 parties and would involved the northern section of the Town of Chatham, and gave the following metes and bound description for the area: METES AND BOUNDS DESCRIPTION OF EXTENDED WATER & SEWER SERVICE AREA TOWN OF CHATHAM Adjourned Meeting August 17, 2010 Beginning at a point of the corporate limits of the town of Chatham at the intersection of White Branch and Hodnetts Mill Road; thence in a southwesterly direction along the Town's corporate limits to its intersection with the Norfolk and Southern Railway; thence in a northerly direction along the Norfolk and Southern Railway across U.S. Route 29 at the Dry Bridge to a point 200 feet east of the eastern right-of--way of U.S. Route 29; thence in a southerly direction along a line 200 feet east of the eastern right-of--way of U.S. Route 29 running parallel to U.S. Route 29 to its intersection with the northern right-of--way of Neighborhood Road (State Route 1431); thence in a westerly direction along the northern right-of--way of Neighborhood Road (State Route 1431) to its intersection with the eastern right-of--way of U.S. Route 29; thence in a southerly direction along U.S. Route 29 to its intersection with the centerline of Chalk Level Road (State Route 685); thence in a westerly direction along the centerline of Chalk Level Road (State Route 685) to its intersection with the corporate limits of the Town of Chatham; thence meandering north and west along the corporate limits of the Town of Chatham across Business Route 29 to the centerline of Hodnetts Mill Road to its intersection with White Branch, the Point of Beginning. Mr. Ingram withdrew his motion. Motion was then made by Mr. Harville, seconded by Mr. Barber, to approve the draft agreement and authorize the County Administrator to enter into negotiations with the Town of Chatham and come back to the Board with a final agreement, which was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Snead, to approve Phase I Groundwater Monitoring Network Well Installation Engineering Contract with Dewberry dated July 29, 2010, totally $65,615 and authorize the County Administrator to sign all necessary documentation. These funds are available in the 2011 budget under Solid Waste Disposal -Groundwater Monitoring; $158,938 is available. The Board unanimously approved Mr. Harville's motion. Motion was made by Mr. Harville, seconded by Mr. Ingram, to award a uniform bid for the Sheriff's Department, in its entirety, to Quality Uniforms with a lump sum bid of $29.762.07, which was unanimously approved by the Board. Motion was made by Mr. Harville, seconded by Mr. Snead, for the reappropriation of funds as follows: $800.00 to Sheriff-Telephone (100-4-031200-5230), $1,091.20 to Sheriff- Parts (100-4-031200-6030), $1,008.60 to Sheriff-Labor (100-4-031200-6031), $200.00 to Jail-Telephone (100-4-033100-5230), $78.35 to Jail-Extradition (100-4-033100-5550), $260.00 to Library-Postage (100-4-073100-5210), $8,074.81 to Economic Development- Engineering (Ringgold East Ind Park) (325-4-815530-3163). This motion required a 10-Day Layover. Motion was made by Mr. Barber, seconded by Mr. Pritchett, to set a public hearing for September 7, 2010 for citizen input on the proposed relocation of the Swansonville voting precinct from Katie's Store, Inc. to the fellowship hall of the Swansonville Pentecostal Holiness Church, which was unanimously approved by the Board. Mr. Davis directed the Board and audience take a 5 minute break at this time; 8:SOpm and the meeting continued at 8:SSpm. Adjourned Meeting August 17, 2010 Mr. Bill Mechnick, with Land, Planning, & Design Associations (LPDA) gave a PowerPoint presentation on the proposed Recreation Master Plan and the Board was supplied with recommendations from the Recreation Advisory Board (RAB). Motion was made by Mr. Pritchett, seconded by Mr. Ingram, to adopt the Recreation Advisory Board's recommendations for the Recreation Master Plan. Mr. Ingram made a substitute motion, seconded by Mr. Snead, to adopt Phase I of the RAB recommendations as follows: to establish a county run recreation department along with a director to organize all recreation on county owned property. Because these facilities are located in communities and will be closer to the users, the Recreation Advisory Board further recommends the department coordinate with volunteer organizations to do this, and develop a user agreement between the recreation department and the school board and in particular, to work with the school board. Mr. Pritchett withdrew his motion, thus Mr. Ingram's substitute motion became the main motion. Mr. Harville asked Mr. Ingram to amend his motion to include waiving the hiring freeze in order to fill the position of Recreation Director as proposed in the RAB's Phase I recommendation and refer it to the Finance Committee to discuss how much funding needed to be put into the recreation line budget, which Mr. Ingram did. The Board unanimously approved Mr. Ingram's motion. Motion came from the Finance Committee to approve a carryover of $20,000 from the Sheriff s Office end of year funds to establish an auxiliary deputy sheriff's program in Pittsylvania County. The following roll call vote was recorded: Mr. Ingram-Yes, Mr. Harville-yes, Mr. Ecker-Yes, Mr. Barber-Yes, Mr. Snead-yes, Mr. Pritchett-Yes and Mr. Davis-Yes. The Board unanimously approved the Finance Committee's motion. Motion came from the Finance Committee that the Board of Supervisors that Pittsylvania County will not fund any private day placements from the Comprehensive Plan Management Board Program for Pittsylvania County until the audit is completed by the State Auditor's Office, which was unanimously approved by the Board. Motion was made by Mr. Ingram, seconded by Mr. Harville, that the Board of Supervisors direct the IDA to clear Lot 7 for clearing and grubbing purposes, utilizing the necessary funds from Economic Development 325 account in cooperation with the Pittsylvania County Office of Economic Development, which was unanimously approved by the Board. Motion was made by Mr. Ingram, seconded by Mr. Barber, to approve the renewal of the Cooperative Agreement with Tri-County Lake Administrative Commission (TLAC) and authorize the County Administrator to sign all necessary documentation, which the Board unanimously approved. Added Items Motion was made by Mr. Ecker, seconded by Mr. Harville, to set a public hearing for Tuesday, September 7, 2010, to receive citizen input to the mandated requirements and updates to Chapter 23, Flood Plain Management Ordinance of the Pittsylvania County Code. The Board unanimously approved Mr. Ecker's motion. Adjourned Meeting August 17, 2010 Mr. Ecker asked Mr. Sleeper if the Board could take back the $600,000 they gave the schools in February since it was given to the school board in the belief that teachers might lose their jobs due to state funding cuts, and now the school board has a large carryover request. Mr. Sleeper stated that it would be very difficult to take the money back, but the Board could reclassify that money. Discussion of replacing the Chatham Library roof was referred to the Property and Buildings Committee, which was set to meet at 4pm on Tuesday, September 7, 2010 and Mr. Harville requested that the Library Board be there as well. Reports from Board Members Mr. Harville requested that the County Administrator to get with Joe Barkley and get contact numbers for the Board of each VDOT maintenance district office. Reports from County Administrator Mr. Sleeper reported that the Virginia Association of Counties (VACo) insurance program had agreed to pay for repairs to the portrait that was damaged when it fell from the courthouse wall, less the $1000 deductible the County would need to pay. Action was moving forward on the repairs. Adjournment Motion was made by Mr. Barber, seconded by Mr. Harville to adjourn the meeting, which was unanimously approved by the Board. The meeting adjourned at lO:Olpm.