05-03-2010 BOS Regular MeetingRegular Meeting
May 3, 2010
Pittsylvania County Board of Supervisors
Monday, May 3, 2010
Regular Meeting
VIRGINIA: The Regular meeting of the Pittsylvania County Board of Supervisors
was held on Monday, May 3, 2010 in the General District Courtroom of the Edwin R.
Shields Addition in Chatham, Virginia. Henry A. Davis, Chairman, called the meeting to
order at 7:01 p.m. The following members were present:
Tim Barber
James Snead
William H. Pritchett
Marshall Ecker
Coy E. Harville
Fred M. Ingram
Henry A. Davis, Jr.
Tunstall District
Dan River District
Banister District
Staunton River District
Westover District
Callands-Gretna District
Chatham-Blairs District
Mr. William D. Sleeper, County Administrator, Mr. John P. Light, Legal Counsel,
and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present.
Mr. Harville gave the invocation.
Motion was made by Mr. Ecker, seconded by Mr. Harville, to approve the agenda
with the following additions/changes:
Additions: (1) Verizon request to have tax burdens reduced in localities -Mr.
Ecker
(2) Tobacco Commission mandate to repay $13.1 million-Mr. Ecker
(3) Funding for Altavista EMS-FY2010/2011-Mr. Ecker
(4) Animal Control-Mr. Harville
(5) Water allocations to the State of North Carolina of the Roanoke
River Basin-Mr. Ingram
(6) Out of State Travel-Mr. Sleeper
(7) Set Public Hearing for Comprehensive Plan-Mr. Sleeper
(8) Request For Proposal-Ringgold East Industrial Park-Mr. Sleeper
(9) Request For Proposal-Mega Park Sewer-Mr. Sleeper
(10) Ratification of Letter of Support-EMS Certification Extension
Request- Mr. Sleeper
(11) Award Audit Services Contract-Mr. Sleeper
(12) Administrative Agreement-Chatham Depot Restoration-
Amendment#4-Mr. Sleeper
Changes: (1) Move Item #11 under New Business-Joe King; Danville Utilities
Representative, to the front of the agenda-Mr. Davis
(2) Move Item #10 under New Business-Sherry Flanagan; Director
of Social Services, to the front of the agenda-Mr. Pritchett
Mr. Ecker's motion to approve the additions and changes was unanimously
approved by the Board.
Motion was made by Mr. Ingram, seconded by Mr. Barber, to approve the
remainder of the agenda, which was unanimously approved by the Board.
Hearing of the Citizens
Mr. Phillip Lovelace, of the Callands-Gretna District, made comments to the Board
concerning the uranium studies issue and felt a thorough, in-depth hydrology study and
socio-economic study needed to be included in the study, based on comments made in a
288 page report he had that singled out the Coles Hill area and that a partial study that
excluded those to items should not be acceptable.
Ms. Tonya Tracey, of the Dan River District, and as a representative of her
neighborhood, addressed the board with comments concerning that area's high electric bills
from Danville Utilities during the past winter, correspondence from the Blacksburg
Weather Service she said from the Weather Service's standpoint, it was not an unusually
cold winter in our area, her communications with Danville Utilities concerning her meter,
high bills, and hoped to get better answers from Danville Utilities on why the electric bills
had been as much as three times higher than normal.
Regular Meeting
May 3, 2010
No one else had signed up to speak and this concluded the Citizen's Comment
Period.
Consent Agenda
(a) Minutes (Amended): Apri15, 2010-Regular Meeting
Apri120, 2010-Adjourned Meeting
(b) Bill List: Apri12010
(c) Proclamation-Virginia Business Appreciation Week-May 16tH-22°d, 2010
(d) Library Transfer
(e) Ratify Survey Contract-Brosville
Motion was made by Mr. Barber, seconded by Mr. Ingram, to approve the Consent
Agenda, with the Board unanimously approving Mr. Barber's motion.
Items Moved Forward
Ms. Sherry Flanagan, Director of the Pittsylvania County Social Services, addressed
the Board with comments concerning how any cuts made in the County's FY2010/2011
proposed budget cuts to her department could affect the amount her department receives
from Federal and State allocations.
Mr. Joe King, representative for Danville Utilities, along with Jim Harr and R.B.
Sloan, provided the Board with a comparable rate chart of the 5 local utilities companies
(gas/electric), the process of installing Danville Utilities new smart meters and how they
work, how the extreme cold experienced some weeks during the past winter had caused
electric bills to increase, and that they were willing to sit down and discuss bill issues with
customers. The Board stated their desire to have a County Supervisors hold a seat on the
Danville Utility Commission, and that the Commission make known when they hold
meetings with citizen complaints, and that when bills are huge like this past winter
customers be given short term extensions to pay those bills.
Public Hearings
Pittsylvania County School Budget FY 2010/2011
A public hearing was held for the Pittsylvania County School budget at the Board of
Supervisors' adjourned meeting on Apri120, 2010 with a total budget of $82,047,285. The
Board of Supervisors, at that same meeting, voted to increase the school budget by
$600,000 more than advertised. These additional funds were advertised in the County
Budget that appeared in the Danville Register and Bee on April 25, 2010. Since that
amount fell below the 1 % required amount for re-advertisement, the new School Budget of
$82,647,285 could be voted on during this meeting on May 3, 2010. Mr. Davis opened the
public hearing at 8:16pm. The only person signed up to speak was Mr. Richard Shumate,
Jr., of the Westover District, who did not feel the schools needed the extra $600,000 or that
giving the schools that extra money is going to make any difference. No one else signed up
to speak. Mr. Davis closed the hearing at 8:19pm. Motion was made by Mr. Harville,
seconded by Mr. Barber, to approve the school budget for FY 2010/2011 for $82,647,285.
Mr. Sleeper pointed out that in making the motion stated that way, and not categorically,
the Board had no control on where the additional $600,000 added to the advertised school
budget would be spent. Mr. Harville withdrew his motion. Mr. Ecker then made a motion
to approve the FY 2010/2011 School Budget as categorically follows: Instruction:
$56,333,777, Admn./Attend&Health Sres: $3,153,519, Pupil Transportation: $3,153,519,
Operation & Maintenance: $6,363,408, Non-Instructional Operations: $2,658,802,
Technology: $2,412,175, and Cafeteria: $4,922,552, bringing total FY 2010/2011
Pittsylvania County School budget to $82,647,285, by category, which was seconded by
Mr. Harville. The following roll call vote was recorded: Mr. Harville-Yes; Mr. Ecker-
Yes, Mr. Barber-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; and Mr. Davis-
Yes. The Board unanimously approved Mr. Ecker's motion.
Pittsylvania County Budget FY 2010/2011
Pittsylvania County ran the required advertisement in the Sunday, April 25, 2010 issue of
the Danville Register & Bee, 7 days prior to this public hearing as per requirements of State
Code, with a budget amount of $171,819,358. Mr. Davis opened the hearing at 8:22pm.
Mr. Richard Shumate, Jr. of the Westover District, made comments opposing the budget,
stating the citizens already were facing increased land value and paying more taxes than the
Regular Meeting
May 3, 2010
year before. No one else signed up to speak. Mr. Davis closed the public hearing at
8:25pm. No action could be taken until 7 days after this public hearing was held.
Unfinished Business
As discussed at the Apri120, 2010 meeting of the Board of Supervisors, the simple routine
of putting every refund back into the budget is extremely time consuming and leaves room
for errors. To stay in balance with the Treasurer, the County needed to reappropriate
refunds into the budget so the budget would increase with every expenditure refund.
Motion was made at the Apri120, 2010 meeting by Mr. Harville, seconded by Mr. Ecker, to
approve the reappropriation of funds as follows: $170.00 to Sheriff-Wrecker Service (100-
4-031200-3170), $107.83 to Sheriff-Communication Equipment (100-4-031200-6004),
$3,425.10 to Sheriff-Parts (100-4-031200-6030), $5,446.88 to Sheriff-Labor (100-4-
031200-6031), $63.42 to Fire & Rescue (100-4-032200-5667 from 100-3-000000-189912),
totaling $9213.23. This required a 10-day layover before action could be taken. The Board
unanimously approved the motion Mr. Harville made at the Apri120, 2010 meeting.
New Business
Motion was made by Mr. Snead, seconded by Mr. Pritchett, to adopt an agreement
to participate in the Long-Term Health Insurance Program through the Virginia Retirement
System, at no cost to the County, as volunteer program employees could participate in and
authorized the County Administrator to sign all necessary documentation, which was
unanimously approved by the Board.
Motion was made by Mr. Snead, seconded by Mr. Barber, to authorize the County
Administrator to sign a contract for Professional Services for the E-911 radio system with
Federal Engineering, Inc. as the vendor ranked number one by the interview committee, in
the amount of $63,800.00, subject to legal counsel's approval. Mr. Harville made a
substitute motion to table this issue since legal counsel disagreed with several items in this
contract as it was presently written until legal counsel approved the contract, which was
seconded by Mr. Ecker. Mr. Harville's motion was approved by a 6-1 majority vote of the
Board, with Mr. Snead opposing.
Motion was made by Mr. Harville, seconded by Mr. Ecker, to approve a contract
with Hughes Construction in the amount of $4,200, who was the lowest responsive bidder,
to replace approximately 75 linear feet of a very poor section of sidewalk in front of the
Pittsylvania County Courthouse in the Town of Chatham, making no claim to title to the
sidewalk, but repairing the section in public interest of the citizens. Mr. Harville's motion
was unanimously approved by the Board.
Motion was made by Mr. Barber, seconded by Mr. Pritchett, to appropriate and
amend the School Bond Fund Budget in the amount of $39,000 to pay the closing costs of
the recent refunding of Series 2010(A) School Notes and Series 2008B School Bonds. This
motion required a 10-day layover.
Added Items
Mr. Ecker stated that under Verizon's request to have tax reduced, the County had
until May 14~' to participate and asked what impact that would have on taxes collected on
Verizon equipment. Mr. Ecker made a motion to authorize the County Administrator to get
all paperwork necessary sent stating the County was interested in participating in this rate
discussion and to sign any documentation necessary on the behalf of the Board, which was
seconded by Mr. Harville. Mr. Ecker's motion was unanimously approved by the Board.
Mr. Ecker stated that in consideration of the Tobacco Commission's mandate that if
uranium was mined at the Mega Park site the $13.1 million in Tobacco Commission funds
be repaid, then the Board should pass a resolution banning uranium mining in the Mega
Park site, and asked that the Regional Industrial Facilities Authority consider a like
resolution. The following vote was recorded: Mr. Ecker-Yes; Mr. Barber-No; Mr. Snead-
Yes; Mr. Pritchett-No; Mr. Ingram-No; Mr. Harville-No; and Mr. Davis-Yes. Mr. Ecker's
motion failed by a 4-3 majority vote of the Board.
Regular Meeting
May 3, 2010
Motion was made by Mr. Harville, seconded by Mr. Ecker, to authorize the County
Administrator to write Steve Finkner, President of the Fire & Rescue Association for the
Association to notify the Altavista EMS to notify them on meetings of the association and
have Altavista to request from the Association funding and if the association doesn't give
them the money, then this item would be brought back to the board. Mr. Harville's motion
was unanimously approved by the Board.
Mr. Sleeper stated an agreement with the Corps of Virginia concerning water
allocations from Kerr Lake needed to be reviewed by the Board to see what options are
available before the Board considers any action.
Motion was made by Mr. Harville, seconded by Mr. Ecker, to designate the month
of June to authorize animal control to do a county-wide roundup of unlicensed and untaxed
dogs. Mr. Davis stated that he did not believe with only 3 Animal Control officers that this
could be done without joint effort of either the Sheriff's Department or adjacent localities'
Animal Control helping. The Board approved by a majority vote of 6-1 to approve Mr.
Harville's motion, with Mr. Ingram opposing.
Motion was made by Mr. Harville, seconded by Mr. Ingram, to approve and ratify a
letter of support written as a request by the Tunstall Volunteer Fire and Rescue Department
to certify an exemption application for Charles D. Walker, Jr., in accordance with §32.1-
119.1 of the Code of Virginia, 1950 as amended. The application, which requested an
exemption for the current deadline for Mr. Walker's certification requirements mandated
by the Department of Health's Department of Emergency Medical Services since his job
had taken him out of state and was due for submittal prior to the Board's meeting. The
Board unanimously approved Mr. Harville's motion.
Motion was made by Mr. Harville, seconded by Mr. Ingram, to approve aone-year
contract with Robinson, Farmer, Cox Associates, who ranked first after interviews for audit
services, authorized the County Administrator to negotiate this one-year contract, and to
subsequently lock that negotiated price in for the next two sequential years. Mr. Harville's
motion was unanimously approved by the Board.
Motion was made by Mr. Harville, seconded by Mr. Ingram, to approve an
Administrative Agreement with the Virginia Department of Transportation, which was
Amendment #4 to the original agreement, for the Chatham Train Depot restoration project,
pending any changes recommended by Legal Counsel, and authorized the County
Administrator to sign all necessary documentation. Mr. Harville's motion was
unanimously approved by the Board.
Motion was made by Mr. Ingram, seconded by Mr. Harville, to hold a public
hearing on May 18, 2010 for citizen input on the proposed comprehensive plan for
Pittsylvania County, which was unanimously approved by the Board.
Motion was made by Mr. Harville, seconded by Mr. Snead, to authorize the County
Administrator to send out Request For Proposals for engineering of infrastructure in the
Ringgold East Industrial Park, which was unanimously approved by the Board.
Motion was made by Mr. Barber, seconded by Mr. Harville, to authorize the County
Administrator to send out Requests for Proposals for engineering of the required pump
station and necessary sanitary sewer to service the Mega Park, which was unanimously
approved by the Board.
Motion was made by Mr. Snead, seconded by Mr. Ingram, to approve Out of State
Travel for Mr. Greg Sides, Assistant County Administrator, so that he may attend United
Stated Department of Agriculture (USDA) Rural Innovation Project meeting in North
Carolina, which was unanimously approved by the Board.
Reports by the Board
Mr. Ingram stated that he would not be able to attend the adjourned meeting in
June.
Regular Meeting
May 3, 2010
Mr. Snead stated he received a call from a gentleman who stated coyotes had killed
a couple of his sheep. He wanted to remind people that if they felt coyotes had an animal,
they needed to report it prior to burying the animal. Mr. Snead also stated he would not at
the adjourned meeting in June because he would be out of the Country.
Mr. Davis stated he too would not be at the adjourned meeting in June and that Mr.
Barber, as Vice-Chairman, would be Chairman for the adjourned meeting.
Motion was made by Mr. Harville, seconded by Mr. Snead to adjourned the
meeting, which was unanimously approved by the Board.
The meeting adjourned at 9:OSpm.
Henry A. Davis, Jr., Chairman
Pittsylvania County Board of Supervisors
William D. Sleeper, Clerk
Pittsylvania County Board of Supervisors
Regular Meeting
May 3, 2010
Pittsylvania County Board of Supervisors
Monday, May 3, 2010
Regular Meeting
VIRGINIA: The Regular meeting of the Pittsylvania County Board of Supervisors
was held on Monday, May 3, 2010 in the General District Courtroom of the Edwin R.
Shields Addition in Chatham, Virginia. Henry A. Davis, Chairman, called the meeting to
order at 7:01 p.m. The following members were present:
Tim Barber
James Snead
William H. Pritchett
Marshall Ecker
Coy E. Harville
Fred M. Ingram
Henry A. Davis, Jr.
Tunstall District
Dan River District
Banister District
Staunton River District
Westover District
Callands-Gretna District
Chatham-Blairs District
Mr. William D. Sleeper, County Administrator, Mr. John P. Light, Legal Counsel,
and Ms. Rebecca Flippen, Deputy Clerk to the Board, were also present.
Mr. Harville gave the invocation.
Motion was made by Mr. Ecker, seconded by Mr. Harville, to approve the agenda
with the following additions/changes:
Additions: (1) Verizon request to have tax burdens reduced in localities -Mr.
Ecker
(2) Tobacco Commission mandate to repay $13.1 million-Mr. Ecker
(3) Funding for Altavista EMS-FY2010/2011-Mr. Ecker
(4) Animal Control-Mr. Harville
(5) Water allocations to the State of North Carolina of the Roanoke
River Basin-Mr. Ingram
(6) Out of State Travel-Mr. Sleeper
(7) Set Public Hearing for Comprehensive Plan-Mr. Sleeper
(8) Request For Proposal-Ringgold East Industrial Park-Mr. Sleeper
(9) Request For Proposal-Mega Park Sewer-Mr. Sleeper
(10) Ratification of Letter of Support-EMS Certification Extension
Request- Mr. Sleeper
(11) Award Audit Services Contract-Mr. Sleeper
(12) Administrative Agreement-Chatham Depot Restoration-
Amendment#4-Mr. Sleeper
Changes: (1) Move Item # 11 under New Business-Joe King; Danville Utilities
Representative, to the front of the agenda-Mr. Davis
(2) Move Item # 10 under New Business-Sherry Flanagan; Director
of Social Services, to the front of the agenda-Mr. Pritchett
Mr. Ecker's motion to approve the additions and changes was unanimously
approved by the Board.
Motion was made by Mr. Ingram, seconded by Mr. Barber, to approve the
remainder of the agenda, which was unanimously approved by the Board.
Hearing of the Citizens
Mr. Phillip Lovelace, of the Callands-Gretna District, made comments to the Board
concerning the uranium studies issue and felt a thorough, in-depth hydrology study and
socio-economic study needed to be included in the study, based on comments made in a
288 page report he had that singled out the Coles Hill area and that a partial study that
excluded those to items should not be acceptable.
Ms. Tonya Tracey, of the Dan River District, and as a representative of her
neighborhood, addressed the board with comments concerning that area's high electric bills
from Danville Utilities during the past winter, correspondence from the Blacksburg
Weather Service she said from the Weather Service's standpoint, it was not an unusually
cold winter in our area, her communications with Danville Utilities concerning her meter,
high bills, and hoped to get better answers from Danville Utilities on why the electric bills
had been as much as three times higher than normal.
Regular Meeting
May 3, 2010
No one else had signed up to speak and this concluded the Citizen's Comment
Period.
Consent Agenda
(a) Minutes (Amended): Apri15, 2010-Regular Meeting
Apri120, 2010-Adjourned Meeting
(b) Bill List: Apri12010
(c) Proclamation-Virginia Business Appreciation Week-May 16tH-22°a, 2010
(d) Library Transfer
(e) Ratify Survey Contract-Brosville
Motion was made by Mr. Barber, seconded by Mr. Ingram, to approve the Consent
Agenda, with the Board unanimously approving Mr. Barber's motion.
Items Moved Forward
Ms. Sherry Flanagan, Director of the Pittsylvania County Social Services, addressed
the Board with comments concerning how any cuts made in the County's FY2010/2011
proposed budget cuts to her department could affect the amount her department receives
from Federal and State allocations.
Mr. Joe King, representative for Danville Utilities, along with Jim Harr and R.B.
Sloan, provided the Board with a comparable rate chart of the 5 local utilities companies
(gas/electric), the process of installing Danville Utilities new smart meters and how they
work, how the extreme cold experienced some weeks during the past winter had caused
electric bills to increase, and that they were willing to sit down and discuss bill issues with
customers. The Board stated their desire to have a County Supervisors hold a seat on the
Danville Utility Commission, and that the Commission make known when they hold
meetings with citizen complaints, and that when bills are huge like this past winter
customers be given short term extensions to pay those bills.
Public Hearings
Pittsylvania County School Budget FY 2010/2011
A public hearing was held for the Pittsylvania County School budget at the Board of
Supervisors' adjourned meeting on Apri120, 2010 with a total budget of $82,047,285. The
Board of Supervisors, at that same meeting, voted to increase the school budget by
$600,000 more than advertised. These additional funds were advertised in the County
Budget that appeared in the Danville Register and Bee on April 25, 2010. Since that
amount fell below the 1% required amount for re-advertisement, the new School Budget of
$82,647,285 could be voted on during this meeting on May 3, 2010. Mr. Davis opened the
public hearing at 8:16pm. The only person signed up to speak was Mr. Richard Shumate,
Jr., of the Westover District, who did not feel the schools needed the extra $600,000 or that
giving the schools that extra money is going to make any difference. No one else signed up
to speak. Mr. Davis closed the hearing at 8:19pm. Motion was made by Mr. Harville,
seconded by Mr. Barber, to approve the school budget for FY 2010/2011 for $82,647,285.
Mr. Sleeper pointed out that in making the motion stated that way, and not categorically,
the Board had no control on where the additional $600,000 added to the advertised school
budget would be spent. Mr. Harville withdrew his motion. Mr. Ecker then made a motion
to approve the FY 2010/2011 School Budget as categorically follows: Instruction:
$56,333,777, Admn./Attend&Health Sres: $3,153,519, Pupil Transportation: $3,153,519,
Operation & Maintenance: $6,363,408, Non-Instructional Operations: $2,658,802,
Technology: $2,412,175, and Cafeteria: $4,922,552, bringing total FY 2010/2011
Pittsylvania County School budget to $82,647,285, by category, which was seconded by
Mr. Harville. The following roll call vote was recorded: Mr. Harville-Yes; Mr. Ecker-
Yes, Mr. Barber-Yes; Mr. Snead-Yes; Mr. Pritchett-Yes; Mr. Ingram-Yes; and Mr. Davis-
Yes. The Board unanimously approved Mr. Ecker's motion.
Pittsylvania County Budget FY 2010/2011
Pittsylvania County ran the required advertisement in the Sunday, April 25, 2010 issue of
the Danville Register & Bee, 7 days prior to this public hearing as per requirements of State
Code, with a budget amount of $171,819,358. Mr. Davis opened the hearing at 8:22pm.
Mr. Richard Shumate, Jr. of the Westover District, made comments opposing the budget,
stating the citizens already were facing increased land value and paying more taxes than the
Regular Meeting
May 3, 2010
year before. No one else signed up to speak. Mr. Davis closed the public hearing at
8:25pm. No action could be taken until ?days after this public hearing was held.
Unfinished Business
As discussed at the Apri120, 2010 meeting of the Board of Supervisors, the simple routine
of putting every refund back into the budget is extremely time consuming and leaves room
for errors. To stay in balance with the Treasurer, the County needed to reappropriate
refunds into the budget so the budget would increase with every expenditure refund.
Motion was made at the Apri120, 2010 meeting by Mr. Harville, seconded by Mr. Ecker, to
approve the reappropriation of funds as follows: $170.00 to Sheriff-Wrecker Service (100-
4-031200-3170), $107.83 to Sheriff-Communication Equipment (100-4-031200-6004),
$3,425.10 to Sheriff-Parts (100-4-031200-6030), $5,446.88 to Sheriff-Labor (100-4-
031200-6031), $63.42 to Fire & Rescue (100-4-032200-5667 from 100-3-000000-189912),
totaling $9213.23. This required a 10-day layover before action could be taken. The Board
unanimously approved the motion Mr. Harville made at the Apri120, 2010 meeting.
New Business
Motion was made by Mr. Snead, seconded by Mr. Pritchett, to adopt an agreement
to participate in the Long-Term Health Insurance Program through the Virginia Retirement
System, at no cost to the County, as volunteer program employees could participate in and
authorized the County Administrator to sign all necessary documentation, which was
unanimously approved by the Board.
Motion was made by Mr. Snead, seconded by Mr. Barber, to authorize the County
Administrator to sign a contract for Professional Services for the E-911 radio system with
Federal Engineering, Inc. as the vendor ranked number one by the interview committee, in
the amount of $63,800.00, subject to legal counsel's approval. Mr. Harville made a
substitute motion to table this issue since legal counsel disagreed with several items in this
contract as it was presently written until legal counsel approved the contract, which was
seconded by Mr. Ecker. Mr. Harville's motion was approved by a 6-1 majority vote of the
Board, with Mr. Snead opposing.
Motion was made by Mr. Harville, seconded by Mr. Ecker, to approve a contract
with Hughes Construction in the amount of $4,200, who was the lowest responsive bidder,
to replace approximately 75 linear feet of a very poor section of sidewalk in front of the
Pittsylvania County Courthouse in the Town of Chatham, making no claim to title to the
sidewalk, but repairing the section in public interest of the citizens. Mr. Harville's motion
was unanimously approved by the Board.
Motion was made by Mr. Barber, seconded by Mr. Pritchett, to appropriate and
amend the School Bond Fund Budget in the amount of $39,000 to pay the closing costs of
the recent refunding of Series 2010(A) School Notes and Series 2008B School Bonds. This
motion required a 10-day layover.
Added Items
Mr. Ecker stated that under Verizon's request to have tax reduced, the County had
until May 14`t' to participate and asked what impact that would have on taxes collected on
Verizon equipment. Mr. Ecker made a motion to authorize the County Administrator to get
all paperwork necessary sent stating the County was interested in participating in this rate
discussion and to sign any documentation necessary on the behalf of the Board, which was
seconded by Mr. Harville. Mr. Ecker's motion was unanimously approved by the Board.
Mr. Ecker stated that in consideration of the Tobacco Commission's mandate that if
uranium was mined at the Mega Park site the $13.1 million in Tobacco Commission funds
be repaid, then the Board should pass a resolution banning uranium mining in the Mega
Park site, and asked that the Regional Industrial Facilities Authority consider a like
resolution. The following vote was recorded: Mr. Ecker-Yes; Mr. Barber-No; Mr. Snead-
Yes; Mr. Pritchett-No; Mr. Ingram-No; Mr. Harville-No; and Mr. Davis-Yes. Mr. Ecker's
motion failed by a 4-3 majority vote of the Board.
Regular Meeting
May 3, 2010
Motion was made by Mr. Harville, seconded by Mr. Ecker, to authorize the County
Administrator to write Steve Finkner, President of the Fire & Rescue Association for the
Association to notify the Altavista EMS to notify them on meetings of the association and
have Altavista to request from the Association funding and if the association doesn't give
them the money, then this item would be brought back to the board. Mr. Harville's motion
was unanimously approved by the Board.
Mr. Sleeper stated an agreement with the Corps of Virginia concerning water
allocations from Kerr Lake needed to be reviewed by the Board to see what options are
available before the Board considers any action.
Motion was made by Mr. Harville, seconded by Mr. Ecker, to designate the month
of June to authorize animal control to do a county-wide roundup of unlicensed and untaxed
dogs. Mr. Davis stated that he did not believe with only 3 Animal Control officers that this
could be done without joint effort of either the Sheriff's Department or adjacent localities'
Animal Control helping. The Board approved by a majority vote of 6-1 to approve Mr.
Harville's motion, with Mr. Ingram opposing.
Motion was made by Mr. Harville, seconded by Mr. Ingram, to approve and ratify a
letter of support written as a request by the Tunstall Volunteer Fire and Rescue Department
to certify an exemption application for Charles D. Walker, Jr., in accordance with §32.1-
119.1 of the Code of Virginia, 1950 as amended. The application, which requested an
exemption for the current deadline for Mr. Walker's certification requirements mandated
by the Department of Health's Department of Emergency Medical Services since his job
had taken him out of state and was due for submittal prior to the Board's meeting. The
Board unanimously approved Mr. Harville's motion.
Motion was made by Mr. Harville, seconded by Mr. Ingram, to approve aone-year
contract with Robinson, Farmer, Cox Associates, who ranked first after interviews for audit
services, authorized the County Administrator to negotiate this one-year contract, and to
subsequently lock that negotiated price in for the next two sequential years. Mr. Harville's
motion was unanimously approved by the Board.
Motion was made by Mr. Harville, seconded by Mr. Ingram, to approve an
Administrative Agreement with the Virginia Department of Transportation, which was
Amendment #4 to the original agreement, for the Chatham Train Depot restoration project,
pending any changes recommended by Legal Counsel, and authorized the County
Administrator to sign all necessary documentation. Mr. Harville's motion was
unanimously approved by the Board.
Motion was made by Mr. Ingram, seconded by Mr. Harville, to hold a public
hearing on May 18, 2010 for citizen input on the proposed comprehensive plan for
Pittsylvania County, which was unanimously approved by the Board.
Motion was made by Mr. Harville, seconded by Mr. Snead, to authorize the County
Administrator to send out Request For Proposals for engineering of infrastructure in the
Ringgold East Industrial Park, which was unanimously approved by the Board.
Motion was made by Mr. Barber, seconded by Mr. Harville, to authorize the County
Administrator to send out Requests for Proposals for engineering of the required pump
station and necessary sanitary sewer to service the Mega Park, which was unanimously
approved by the Board.
Motion was made by Mr. Snead, seconded by Mr. Ingram, to approve Out of State
Travel for Mr. Greg Sides, Assistant County Administrator, so that he may attend United
Stated Department of Agriculture (USDA) Rural Innovation Project meeting in North
Carolina, which was unanimously approved by the Board.
Reports by the Board
Mr. Ingram stated that he would not be able to attend the adjourned meeting in
June.
Regular Meeting
May 3, 2010
Mr. Snead stated he received a call from a gentleman who stated coyotes had killed
a couple of his sheep. He wanted to remind people that if they felt coyotes had an animal,
they needed to report it prior to burying the animal. Mr. Snead also stated he would not at
the adjourned meeting in June because he would be out of the Country.
Mr. Davis stated he too would not be at the adjourned meeting in June and that Mr.
Barber, asVice-Chairman, would be Chairman for the adjourned meeting.
Motion was made by Mr. Harville, seconded by Mr. Snead to adjourned the
meeting, which was unanimously approved by the Board.
The meeting adjourned at 9:OSpm.
Henry A. Davis, Jr., Chairman
Pittsylvania County Board of Supervisors
William D. Sleeper, Clerk
Pittsylvania County Board of Supervisors