11-28-2023 PCC Chapter 25J - Small PurchasesPUBLIC HEARING NOTICE
The Pittsylvania County Board of Supervisors will hold a Public Hearing at 7:00
p.m. on Tuesday, November 28, 2023, at the Board Meeting Room, 39 Bank Street,
Chatham, Virginia 24531, to receive citizen input on proposed revisions to
Pittsylvania County Code Chapter 25(J), Small Purchases. A complete copy of the
proposed revisions is available at the Pittsylvania County Administrator’s Office, 1
Center Street, Chatham, Virginia 24531, Monday through Friday, 8:00 a.m. to 5:00
p.m., as well as on the County’s website at www.pittsylvaniacountyva.gov.
a. Contracts for architectural or engineering services; or
b. Construction. This subdivision shall not be construed to prohibit sole
source or emergency procurements awarded pursuant to subsections E
and F of § 2.2-4303. Subdivision 2 shall not apply to (i) the installation
of artificial turf and track surfaces, (ii) stream restoration, or (iii)
stormwater management practices, including all associated and
necessary construction and maintenance.
I. Small Purchases.
a. Purchases where the estimated total cost of the materials, equipment, supplies,
shipping, insurance, construction, or service are not expected to exceed
One Hundred Thousand Dollars ($100,000) may be awarded in accordance
with procedures delineated in the most recently approved Purchasing
Procedures/Regulations.
Small purchase procedures shall include but are not limited to the following provisions:
i. Purchases from nongovernmental sources where the estimated total
cost of the goods or services are $10,000 $15,000 or greater but less
than $100,000 may be made after soliciting a minimum of three (3)
written quotations.
ii. Purchases from nongovernmental sources where the estimated total
cost of the goods or services is $1,000 $5,000 or greater but less than
$10,000 $15,000 may be made after soliciting a minimum of three
(3) written or documented verbal or telephonic quotations.
iii. Purchases where the estimated total cost of the goods or services is
less than $1,000 $5,000 may be made upon receipt of one (1) fair
and reasonable price.
iv. Purchase of used equipment, defined as equipment which has been
previously owned and used where the estimated total cost is $5,000 or
greater but less than $100,000, may be made after soliciting a
minimum of two (2) written quotations; award shall be based on the
offer deemed to be in the best interest of Pittsylvania County. Prior to
the award of a contract for used equipment, a person technically
knowledgeable of the type of equipment sought shall document
the condition of the equipment stating that this purchase would be
in the best interest of the County as part of the purchase
documentation; price reasonableness shall be considered in
determining award.