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10-17-2023 Business Meeting - FINALPITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ BUSINESS MEETING October 17 , 2023 VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Business Meeting was held on October 17, 2023, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (7:00 PM) Dalton called the Meeting to Order at 7:00 PM. ROLL CALL The following Board Members were present: Darrell W. Dalton - Chairman, Callands-Gretna District; Timothy W. Dudley - Vice-Chairman, Staunton River District; Nancy K. Eanes - Dan River District; William V. ("Vic") Ingram - Tunstall District; Ronald S. Scearce - Westover District; Robert M. Tucker, Jr. - Banister District; and Robert (“Bob”) W. Warren, Chatham-Blairs District. APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 7-0 (Approve) MOVER: Dudley SECONDER: Tucker AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None CONSENT AGENDA Motion to approve Consent Agenda. RESULT: 7-0 (Approve) MOVER: Ingram SECONDER: Dudley AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None a. Board Meeting Minutes Approval (September) b. Appointments: CCJB Membership Slate Approval c. Service Weapon Purchase Approvals (Stone; Arnold) d. County's 2023 September Bill List Approval e. 2% Salary Increase Approval (Effective 12/1/23) f. Additional Holiday Time Approval g. CPMT Office Lease Extension Amendment Approval h. County Parks and Recreation Master Plan Update Award Approval i. Amendment to Local Performance Agreement Execution Approval (Making Everything Possible, LLC) j. VADEQ, Danville, County, and RIFA Memorandum of Agreement for VSMP Administration for Cane Creek Industrial Park Execution Approval k. Resolution # 2023-10-01 (Support of Revised Scope of Smart Scale Project (UPC 119165) Route 29/Route 703 Intersection Improvements) Adoption l. Resolution # 2023-10-02 (Recognizing Dr. Kay Geyer’s Animal Control Donations) Adoption m. ESRI Small Government Enterprise Agreement Renewal Execution Approval n. Certificate of Recognition (Emily Marie Bivens Memorial Foundation) Transmission Approval o. Professional Assessor Designation Letter Submission Authorization (Fred Pearson) p. PSAP Grant Appropriation Approval q. Preventive Maintenance and Repairs for Solid Waste Collection Equipment PRESENTATIONS Eanes presented a Certificate of Recognition to Riley Jo Bivens for the creation of a music scholarship in memory of Emily Marie Bivens. HEARING OF THE CITIZENS Vanessa Scearce, Westover District, made comments regarding voting and mentioned her concerns regarding the current election. Christie Vanairsdale, Callands-Gretna District, spoke in support of her dad, Vic Ingram. PUBLIC HEARINGS Rezoning Public Hearings 1. Public Hearing: Case R-23-025; Michael and Jane Kendrick; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended by a 7-0 vote, with no opposition, that the Petitioners' request be granted. (Supervisor Ingram) In Case R-23-025, Michael and Jane Kendrick (“Petitioners”) have petitioned to rezone three (3) parcels totaling 27.92 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow the property to be used for agricultural purposes). The subject properties are located off State Road 847/Sam Haley Road and State Road 848/Joe Carter Road, in the Tunstall Election District, and shown on the Tax Maps as GPIN #s 1450-72-9769, 1450-82- 1035, and 1450-62-4339. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On September 5, 2023, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioners' request be granted. Dalton opened the Public Hearing at 7:21 PM. Jane Kendrick was present to represent the Petition. No one signed up to speak and Dalton closed the Public Hearing at 7:21 PM. Motion to approve the rezoning of 27.92 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be used for agricultural purposes. RESULT: 7-0 (Approve) MOVER: Ingram SECONDER: Tucker AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None Other Public Hearings 1. Public Hearing: PCC § 6-6-3 Revision (Southside Soccer Club, Inc., Tax Exemption Application) Approval Southside Soccer Club, Inc. ("Southside Soccer"), filed an Application for potential tax exemptions on real estate consisting of Parcel # 2421-71- 1625. Said Application was submitted to the Commissioner of the Revenue’s Office, forwarded to the Board, and duly advertised for a Public Hearing to potentially grant said tax exemption and revise Pittsylvania County Code (“PCC”) § 6- 6.3 accordingly. Dalton opened the Public Hearing at 7:23 PM. Mark Shields and Bill Wiebking were present to represent the application. No one signed up to speak and Dalton closed the Public Hearing at 7:28 PM. Motion to approve the revision to PCC § 6-6.3 authorizing Southside Soccer's tax exemption as presented. RESULT: 7-0 (Approve) MOVER: Warren SECONDER: Dudley AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None BOARD MEMBER REPORTS • Tucker thanked the public for coming out to the meeting and staying informed and engaged of the political process. He asked everyone to remember Israel in prayer. • Ingram stated this is breast cancer awareness month and wanted to remind everyone that there are resources for every resident in the Danville-Pittsylvania County area that have been diagnosed with cancer. He also stated to keep Israel in prayer. He shared that he attended the ATDM Summit at Institute, and stated that we are three (3) weeks away from Election Day and encouraged everyone to get out and vote. • Scearce stated there was a fundraiser for Easton Coffer this past Saturday, who has brain and spinal cancer. He thanked everyone who showed up, as they were able to raise just under $18,000 to go to the family. He stated that Dr. Cheryl Hancock coordinated this event with the help of Sherry Martin, his wife, CRB Electric, and many others; and he appreciates the hard work put in by everyone involved. • Warren thanked Staff for their hard work behind the scenes that makes a lot of the successes possible. He also asked that everyone take time to think about the upcoming election and pray about it; not to listen to individuals or groups, and do your own research, as the political arena in Pittsylvania County has become similar to the national arena. He hopes to move forward after the election, because everyone is better than this, and he hopes the citizens will realize that working together is better. He asked everyone to put aside personal feelings and support who is elected and do what really is best for the County. • Dudley thanked Dalton for a great job. He stated it was a blessing when Eanes recognized the Bivens family, and how they took something so tragic and turned it into something beautiful. He stated the world is in turmoil and asked everyone to pray for Israel, and he thanked Staff for the work they do for the meetings. • Eanes echoed Dudley's comments and thanked Staff who contribute to the meetings. She recognized Dan River High School students Christian Blackstock and Dawson Gilbert for taking first place in the West Division qualifying and are qualified to go to the State tournament in the Spring. She also recognized Weston Turner and JC Mock for taking fourth place and stated that Hayden Davis and Dawson Hair from Tunstall joined the Dan River team and took tenth place. She also recognized Riley Jo and Blake, that are extraordinary people. They lost their home last week, but they are still here driving and pushing for the young people, and she believes we need to stand behind and support them. • Dalton thanked everyone for coming out, thanked Staff, Turille, Hunt, and he asked everyone to pray for Israel and the County Board as well. COUNTY ADMINISTRATOR REPORTS Turille stated that tax assessments will go out October 25, 2023, and he plans to work with the Board of Supervisors to adjust the tax rate down, after a review of the current and future needs of the community and organization. He stated the Emergency Operations Response Team is working to confirm preparations to handle possible emergency situations through a series of tabletop exercises. He stated that at the next Board Meeting he will present strategic goals and assessment reports on the long-term projects to improve the community and he also plans to discuss proposed changes to the solid waste division. He stated that the 2024 Board of Supervisors retreat planning is underway. ADJOURNMENT Dalton adjourned the Meeting at 7:44 PM.