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09-19-2023 Business Meeting - FINALPITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ BUSINESS MEETING September 19 , 2023 VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Business Meeting was held on September 19, 2023, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (7:00 PM) Dalton called the Meeting to Order at 7:00 PM. ROLL CALL The following Board Members were present: Darrell W. Dalton - Chairman, Callands-Gretna District; Timothy W. Dudley - Vice-Chairman, Staunton River District; Nancy K. Eanes - Dan River District; William V. ("Vic") Ingram - Tunstall District; Ronald S. Scearce - Westover District; Robert M. Tucker, Jr. - Banister District; and Robert (“Bob”) W. Warren, Chatham-Blairs District, participated remotely via phone due to illness, from the following address: 185 Sunny Knoll Lane, Danville, Virginia 24540. APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 7-0 (Approve) MOVER: Dudley SECONDER: Eanes AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None CONSENT AGENDA Motion to approve Consent Agenda. RESULT: 7-0 (Approve) MOVER: Tucker SECONDER: Eanes AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None a. Board Meeting Minutes Approval b. County's 2023 August Bill List Approval c. Resolution # 2023-09-01 (Dodson Commonwealth Transportation Board Recognition) Adoption d. November Board Meeting Date Change Approval e. School Cafeteria Year-End Fund Balance Appropriation Approval f. FY 2024 Capital Improvements Fund Appropriation Approval g. Landfill Cell C2 Design, Bidding and Construction Administration Services Agreement Execution Approval h. Mount Hermon Solid Waste Convenience Center Expansion Contract Award Approval i. Rail Trail Bridge Construction Bids Cancellation Approval j. 2023 VATI Agreement Amendment Execution Approval k. Hay Cutting Contract Lease Agreement Execution Approval PRESENTATIONS Delegate Adams presented Resolution # 2023-09-01 to Dodson. HEARING OF THE CITIZENS Patsy Graves voiced her concerns regarding the Blue Ridge Rock Festival. Clark Graves also voiced his concerns regarding traffic and other issues that resulted from the Blue Ridge Rock Festival. Vanessa Scearce stated she was heartbroken over the condition of the County. She shared her feelings regarding members taking Oaths and staying true, and asked the candidates if they truly had a heart to serve all citizens. David Willis shared his opposition and concerns regarding the new RPD changes. Jane Kendrick stated that she was so proud of their community group that has attended the last several meetings and spoke out voicing their concerns regarding the RPD changes and the Axton project. She requested the Board Members take into consideration the citizens of the County when making future decisions, because the citizens are the ones out in the communities helping others and they will be watching the votes that are taken. PUBLIC HEARINGS Rezoning Public Hearings 1. Public Hearing: Case R-23-021; Kevin and Frances Reynolds; Rezoning from R-1, Residential Suburban Subdivision, to A-1, Agricultural District. The Planning Commission recommended by a 7-0 vote, with no opposition, that the Petitioners' request be granted. (Supervisor Dalton) In Case R-23-021, Kevin and Frances Reynolds (“Petitioners”) have petitioned to rezone 2.28 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow a second dwelling to be constructed on the property). The subject property is located on Coveway Lane, in the Callands-Gretna Election District, and shown on the Tax Maps as GPIN # 1563-32- 5941. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35 178 are permitted. On August 1, 2023, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioners' request be granted. Dalton opened the Public Hearing at 7:32 PM. No one signed up to speak and Dalton closed the Public Hearing at 7:32 PM. Motion to approve the rezoning of 2.28 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow a second dwelling to be constructed on the property. RESULT: 7-0 (Approve) MOVER: Dudley SECONDER: Ingram AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None 2. Public Hearing: Case R-23-022; Larry Dalton; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended by a 7-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Eanes) In Case R-23-022, Larry Dalton (“Petitioner”) has petitioned to rezone 2.38 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow the property to be consolidated with an adjacent parcel zoned A-1). The subject property is located off State Road 713/Oak Grove Road, in the Dan River Election District, and shown on the Tax Maps as GPIN # 2452-87- 6518. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On August 1, 2023, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted. Dalton opened the Public Hearing at 7:34 PM. Dalton was present to represent the Petition. No one signed up to speak and Dalton closed the Public Hearing at 7:34 PM. Motion to approve the rezoning of 2.38 acres from R- 1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow property lines to be adjusted. RESULT: 7-0 (Approve) MOVER: Eanes SECONDER: Tucker AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None 3. Public Hearing: Case R-23-023; Willie Thompson; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended by a 7-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Warren) In Case R-23-023, Willie Thompson (“Petitioner”) has petitioned to rezone 11.18 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow the property to be subdivided). The subject property is located on State Road 746/Golf Club Road, in the Chatham-Blairs Election District, and shown on the Tax Maps as GPIN # 2400-54-4807. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On August 1, 2023, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted. Dalton opened the Public Hearing at 7:36 PM. No one signed up to speak and Dalton closed the Public Hearing at 7:37 PM. Motion to approve the rezoning of 11.18 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be subdivided. RESULT: 7-0 (Approve) MOVER: Dudley SECONDER: Ingram AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None 4. Public Hearing: Case R-23-024 David and Mary Ellen Wright; Rezoning R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended by a 7-0 vote, with no opposition, that the Petitioners' request be granted (Supervisor Ingram). In Case R-23-024, David and Mary Ellen Wright (“Petitioners”) have petitioned to rezone four (4) parcels, totaling 20.78 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow the property to be used for agricultural purposes). The subject properties are located off State Road 841/Whispering Pines Road and State Road 848/Joe Carter Road, in the Tunstall Election District, and shown on the Tax Maps as GPIN #s 1450-52-0882, 1450-52- 6657, 1450-53-3170, and 1450-62-0469. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On August 1, 2023, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioners' request be granted. Dalton opened the Public Hearing at 7:39 PM. Wright was present to represent the Petition. No one signed up to speak and Dalton closed the Public Hearing at 7:39 PM. Motion to approve the rezoning of 20.78 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be used for agricultural purposes. RESULT: 7-0 (Approve) MOVER: Ingram SECONDER: Dudley AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None Other Public Hearings 1. Public Hearing: FY 2024 County Budget Amendments Virginia Code § 15.2-2507 states that “Any locality may amend its budget to adjust the aggregate amount to be appropriated during the current fiscal year as shown in the currently adopted budget as prescribed by section 15.2-2504. However, any such amendment which exceeds one percent of the total expenditures shown in the currently adopted budget must be accomplished by publishing a notice of a meeting and a public hearing once in a newspaper having general circulation in that locality at least seven days prior to the meeting date.” An advertisement of the County Budget Amendments, attached, appeared in the Chatham Star Tribune on September 6, 2023, which satisfies the seven (7)-day legal notice requirement. Dalton opened the Public Hearing at 7:41 PM. No one signed up to speak and Dalton closed the Public Hearing at 7:41 PM. Motion to approve FY 2024 Budget Amendments totaling $26,456,451.22 as presented. RESULT: 7-0 (Approve) MOVER: Tucker SECONDER: Dudley AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None 2. Public Hearing: Pittsylvania County Code Amendments (RPD); (PCC §§ 35-298, -301, and -306) At the Board's August 15, 2023, Business Meeting, County Staff was instructed to bring proposed amendments to Pittsylvania County Code ("PCC") §§ 35-298, 35-301, and 35-306 to the Board for potential action at the Board's September Business Meeting. This Public Hearing was duly advertised in the Chatham Star Tribune on September 6, 2023, and September 13, 2023. Dalton opened the Public Hearing at 7:54 PM. The following citizens voiced their concerns and opposition regarding the proposed revisions and the possibility of future items that could possibly be revised only because someone requests it: Erica Spina David Willis Josh Austin Jane Kendrick Alaina Kiskadden Dalton closed the Public Hearing at 8:12 PM. Motion to approve the revisions to PCC §§ 35-298, 35-301, and 35-306 as presented. RESULT: 6-1 (Approve) MOVER: Warren SECONDER: Tucker AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram NAYS: Eanes ABSTAIN: None BOARD MEMBER REPORTS • Eanes thanked those in attendance and stated she supports the citizens one hundred percent (100%). She stated she is in support of Economic Development, but she feels that she needs to go with the citizens in her District. • Dudley thanked everyone that showed up to the Meeting and stated it is important that they know what is going on. He congratulated Dodson for his recognition and sent prayers for Kathy Dalton, who recently lost a brother. He also thanked County Staff for their work and all that they do, and sent thanks to Arnold for speaking with the citizens that could not attend the Board’s Work Session. • Warren thanked the citizens and told them that their voice does matter. • Scearce mentioned an event on October 14, 2023, a fundraiser for Easton Coffer, who is a child with cancer. He stated the family has had astronomical medical costs and the child is currently at St. Jude's. • Ingram stated that there were two (2) wonderful people lost recently; Rachel Merricks, due to cancer, and Donald Ricketts. He also stated that Sellers won the Track Championship at Dominion Raceway this past weekend. • Tucker thanked County Staff and all the citizens that came out to speak. He also thanked his colleagues and stated that you must have the courage and fortitude to sit on the dais in these positions. He stated that when making a decision, he also looks at the bigger picture and the betterment of the entire County. • Dalton thanked everyone for coming out and thanked County Staff for all their hard work. He stated they have the citizens at heart and will protect them in any way he can. He also thanked the Board for working together and making decisions to move the County forward. COUNTY ADMINISTRATOR REPORTS Turille thanked Arnold for the Broadband troubleshooting. He thanked McFarland for her work and stated he is excited about the Citizen's Academy. ADJOURNMENT Dalton adjourned the Meeting at 8:28 PM.