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07-18-2023 Work Session - FINAL PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ WORK SESSION July 18, 2023 VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Work Session was held on July 18, 2023, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (4:30 PM) Dalton called the Meeting to Order at 4:30 PM. ROLL CALL The following Board Members were present: Darrell W. Dalton - Chairman, Callands-Gretna District Timothy W. Dudley - Vice-Chairman, Staunton River District Nancy K. Eanes – Dan River District William V. (“Vic”) Ingram - Tunstall District Ronald S. Scearce - Westover District Robert M. Tucker, Jr. - Banister District Robert (“Bob”) W. Warren - Chatham-Blairs District APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 7-0 (Approved) MOVER: Tucker SECONDER: Ingram AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None PRESENTATIONS a. VDOT Tightsqueeze Improvements/57 East Bridge Update Christopher Winstead, VDOT's Lynchburg District Engineer, presented the Board with an update on the VDOT’s Tightsqueeze Improvements and the 57 East Bridge. Winstead did provide a potential alternative to canceling the Project on Tightsqueeze and Fairview Roads at the intersection of Route 29, which can be found on the County's website. He also stated the Route 57 Bridge over the Banister River was inspected in May 2023 and is safe, there are no weight restrictions for any vehicles, and the signals cycle in less than one (1) minute. VDOT plans to continue to assess the condition of the bridge and are exploring possible options while keeping the Board informed. Both presentations can be found on the County's website at www.pittsylvaniacountyva.gov. b. 2024 Reassessment Update Mr. Pearson presented the Board with an update regarding the County’s 2024 Reassessment. He reviewed the completion schedule and stated they are on time to have everything completed and the reassessment book signed by December 28, 2023. So far, they have visited 53,000 parcels and obtained pictures of dwellings/improvements, as well as completion of data entry on 36,000 parcels and he expects to have all data entries completed by August. His full presentation can be found on the County's website at www.pittsylvaniacountyva.gov. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. County Health Insurance Premium and Contribution Changes Presentation VanDerHyde updated the Board on the County's Health Insurance renewal. Expected rates have increased on average by 14.52% from the prior year and goals for the upcoming year are to make the family plan more affordable, structure the rates to encourage a migration to the high deductible plan, and increase the HSA contribution from $800 to $1,000 per employee, per year. The estimated cost is approximately $300,000 and carryover funds will be used to cover the increased cost. The full presentation can be found on the County's website at www.pittsylvaniacountyva.gov. CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 5:45 PM. RESULT: 7-0 (Approved) MOVER: Ingram SECONDER: Tucker AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram, Eanes NAYS: None ABSTAIN: None a. Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. (1) Legal Authority: Virginia Code § 2.2-3711(A)(3) Subject Matters: Potential Real Property Acquisition for Public Purposes (Jail Land) Purpose: Review/Discussion Regarding the Same RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION The Board returned to Open Session at 6:45 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Work Session on July 18, 2023, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Nancy K. Eanes Yes William V. (“Vic”) Ingram Yes Ronald S. Scearce Yes Robert M. Tucker, Jr. Yes Robert (“Bob”) W. Warren Yes Timothy W. Dudley Yes Darrell W. Dalton Yes ADJOURNMENT Dalton adjourned the Meeting at 6:45 PM.