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06-20-2023 Business Meeting - FINALPITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ BUSINESS MEETING June 20, 2023 VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Business Meeting was held on June 20, 2023, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (7:00 PM) Dalton called the Meeting to Order at 7:00 PM. ROLL CALL The following Board Members were present: Darrell W. Dalton - Chairman, Callands-Gretna District; Timothy W. Dudley - Vice-Chairman, Staunton River District; William V. ("Vic") Ingram - Tunstall District; Ronald S. Scearce - Westover District; Robert M. Tucker, Jr. - Banister District; and Robert (“Bob”) W. Warren - Chatham-Blairs District. AGENDA ITEMS TO BE ADDED Motion to add the following items to the Agenda: • Dan River Interim Board Representative to the Agenda as item 13a under Matters from Work Session. RESULT: 6-0 (Approve) MOVER: Warren SECONDER: Dudley AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram NAYS: None ABSTAIN: None APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 6-0 (Approve) MOVER: Tucker SECONDER: Dudley AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram NAYS: None ABSTAIN: None CONSENT AGENDA Motion to approve Consent Agenda. RESULT: 6-0 (Approve) MOVER: Ingram SECONDER: Warren AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram NAYS: None ABSTAIN: None a. Board Meeting Minutes Approval b. July 3rd Work Holiday Approval c. Resolution # 2023-06-03 (Johnson Mill Road VDOT Rural Rustic Roads Designation) Adoption d. Pittsylvania County Sports Hall of Fame Congratulatory Induction Letters Transmission Approval e. County's 2023 May Bill List Approval f. CITAC Agreement Execution Approval g. Resolution # 2023-06-01 (Support for VDOT's Repair of 57 East Bridge) Adoption h. Resolution # 2023-06-02 (Declaring July 11 as Arlene Poindexter Davis Day in County) Adoption i. Certificate of Excellence (Taylor Grace Dodson; Schools’ Pinnacle Award (Highest GPA in all Schools)) Approval j. Certificate of Excellence Approval (Jessica M. Jones; California Casualty Award for Teaching Excellence) k. Thompson Road Notice to Abandon Declaration Approval l. Service Weapon Purchase Approval (Captain Coleman) m. Janitorial Services Contract Award Approval n. Resolution # 2023-06-04 (Authorization for Submission of Equitable Access to Drinking Water Fund Application) Adoption o. Re-appointments (Library Board; DPCS) p. Appropriations Approvals for Grants/School Bus Lease q. Revised Danville/County Cost Sharing and Revenue Agreement for Megasite (Solar Siting Agreement Revenue Clarification) Approval PRESENTATIONS Ingram presented a Certificate of Excellence to Taylor Dodson, and the Board recognized her for receiving the Schools' Pinnacle Award for having the highest GPA in all County Schools. Dudley and Tucker presented Resolution # 2023-06-02 to Arlene Poindexter Davis, declaring July 11th as Arlene Poindexter Davis Day in the County in honor of her years of service to the United States of America. HEARING OF THE CITIZENS Michael Kendrick, Tunstall District, shared his opposition to the proposed Axton housing project, and does not believe the infrastructure is as it should be for this type of project. Irvin Moss, Westover District, also shared his opposition to the proposed Axton project and requested the Board listen to their constituents. Lisa Hatcher, Tunstall District, stated there appears to be more in opposition to the proposed Axton housing project than there are in favor of it. She is concerned about how a project of this size could affect law enforcement, fire and rescue, hospitals, utilities, and more. Kim Greer, Tunstall District, also shared her opposition to the Axton housing development. Vanessa Scearce, Westover District, requested permission to speak for five (5) minutes from Dalton, and he granted her the extended time. She shared her concerns that citizens are not fully informed in this Country and that information has been deliberately withheld through the media. She stated one of the worst things to happen in the County was when the voice of the Board was taken away and there was a requirement to have a "Moment of Silence" instead of opening the meeting with prayer, and she requested that prayer be returned to County Board Meetings. Jim Scearce, Westover District, spoke about the constitution and citizens’ rights. He also spoke about Brightminds' previous reassessment and the additional structures that were found, and how this will give the County added tax revenue. Stephanie Smith, Tunstall District, stated she is not against development at all, but the Axton housing project developer should be able to give the current community members a greater buffer than what has been presented. She shared her concerns about traffic and law enforcement response time. Joshua Jennings, Chatham-Blairs District, stated he owns a business in the Tunstall District, and he feels the proposed Axton housing development would help small business owners in the County and this could be a game-changer for the County in many positive ways. PUBLIC HEARINGS Rezoning Public Hearings 1. Public Hearing: Case R-23-010; Samanthia Wiles Lipscomb; Rezoning from A-1, Agricultural District, to RC-1, Residential Combined Subdivision District. The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted (Supervisor Tucker). In Case R-23-010, Samanthia Wiles Lipscomb (“Petitioner”) has petitioned to rezone 1.997 acres from A-1, Agricultural District, to RC-1, Residential Combined Subdivision District (to allow the property to be consolidated with an adjacent parcel zoned RC-1). The subject property is located off State Road 997/Oleander Drive in the Banister Election District, and shown on the Tax Maps as part of GPIN # 2431-62-5738. Once the property is rezoned to RC-1, all uses listed under Pittsylvania County Code § 35-267 are permitted. On May 2, 2023, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioners’ request be granted. Dalton opened the Public Hearing at 8:11 PM. No one signed up to speak and Dalton closed the Public Hearing at 8:12 PM. Motion to approve the rezoning of 1.997 acres from A-1, Agricultural District, to RC-1, Residential Combined Subdivision District, to allow property lines to be adjusted. RESULT: 6-0 (Approve) MOVER: Tucker SECONDER: Dudley AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram NAYS: None ABSTAIN: None 2. Public Hearing: Case R-23-012; Joel Bryant; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted (Supervisor Scearce). In Case R-23-012, Joel Bryant (“Petitioner”) has petitioned to rezone two (2) parcels, totaling 51.31 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow the property to be used for agricultural purposes and allow for a second dwelling). The subject properties are located off State Road 1520/Mount Olivet Lane and State Road 724/Mill Creek Road, in the Westover Election District, and shown on the Tax Maps as GPIN #s 2308-87- 4127 and 2308- 86-8894. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35- 178 are permitted. On May 2, 2023, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioners’ request be granted. Dalton opened the Public Hearing at 8:13 PM. No one signed up to speak and Dalton closed the Public Hearing at 8:14 PM. Motion to approve the rezoning of two (2) parcels, totaling 51.31 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be used for agricultural purposes and a second dwelling. RESULT: 6-0 (Approve) MOVER: Scearce SECONDER: Warren AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram NAYS: None ABSTAIN: None 3. Public Hearing: Case R-23-013; Kermit King; Rezoning from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District. The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted (Supervisor Ingram). In Case R-23-013, Kermit King (“Petitioner”) has petitioned to rezone 0.52 acres from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District (to allow the property to be consolidated with adjacent parcels zoned R-1). The subject properties are located on State Road 750/Strawberry Road in the Tunstall Election District, and shown on the Tax Maps as GPIN # 1473- 90-3879. Once the property is rezoned to R-1, all uses listed under Pittsylvania County Code § 35- 222 are permitted. On May 2, 2023, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioners’ request be granted. Dalton opened the Public Hearing at 8:15 PM. King was present to represent the Petition. No one signed up to speak and Dalton closed the Public Hearing at 8:17 PM. Motion to approve the rezoning 0.52 acres from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District, to allow property lines to be adjusted. RESULT: 6-0 (Approve) MOVER: Ingram SECONDER: Tucker AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram NAYS: None ABSTAIN: None 4. Public Hearing: R-23-014 Clyde Hall, Jr.; Rezoning from B-2, Business District, General, to R-1, Residential Suburban Subdivision District. The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted (Supervisor Warren). In Case R-23-014, Clyde Hall, Jr. (“Petitioner”) has petitioned to rezone two (2) parcels, totaling 0.57 acres, from B-2, Business District, General, to R-1, Residential Suburban Subdivision District (to allow for the placement of an accessory structure). The subject properties are located on State Road 41/Franklin Turnpike and State Road 1166/Jackson Heights in the Chatham-Blairs Election District, and shown on the Tax Maps as GPIN #s 2410-43-2897 and 2410-43-1878. Once the property is rezoned to R-1, all uses listed under Pittsylvania County Code § 35-222 are permitted. On May 2, 2023, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner’s request be granted. Dalton opened the Public Hearing at 8:19 PM. Hall was present to represent the Petition. No one signed up to speak and Dalton closed the Public Hearing at 8:20 PM. Motion to approve the rezoning of two (2) parcels, totaling 0.57 acres, from B-2, Business District, General, to R-1, Residential Suburban Subdivision District, to allow for the placement of an accessory structure. RESULT: 6-0 (Approve) MOVER: Warren SECONDER: Dudley AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram NAYS: None ABSTAIN: None Other Public Hearings 1. PCC § 8-7 Revision (Tunstall Polling Location Change) The current precinct located at Tunstall High School is located more than one (1) mile outside of the boundary and requires a location change. Registrar, Kelly A. Keesee, completed a site visit and has approval for the use of Mount Hermon Baptist Church (Fellowship Hall), located at 4385 Franklin Turnpike, Danville, Virginia 24540, as a polling location. This site-visit also met the accessibility requirements. Dalton opened the Public Hearing at 8:22 PM. No one signed up to speak and Dalton closed the Public Hearing at 8:22 PM. Motion to approve the revision to PCC § 8-7 as attached and presented. RESULT: 6-0 (Approve) MOVER: Warren SECONDER: Ingram AYES: Dalton, Tucker, Warren, Scearce, Dudley, Ingram NAYS: None ABSTAIN: None MATTERS FROM WORK SESSION a. Dan River Interim Board Representative Motion to appoint Nancy Eanes as the Interim Dan River District Representative on the Board of Supervisors for the remainder of 2023. RESULT: 3-1 (Approve) MOVER: Dudley SECONDER: Scearce AYES: Warren, Scearce, Dudley NAY: Ingram ABSTAIN: Dalton, Tucker BOARD MEMBER REPORTS • Tucker thanked all County Staff for their work on this Meeting and recognized Ms. Davis again and thanked Dudley for spearheading this recognition. He mentioned Opal Lee, "the Grandmother of Juneteenth," and stated she has walked miles in a campaign to recognize Juneteenth. He also recognized the Sharswood Estate, as he attended its Juneteenth celebration. • Dudley thanked everyone for coming out to the meeting and is so proud to be able to honor Ms. Davis. He thanked County Staff for everything they do, and also thanked the Board Members. • Warren stated it was very appropriate to recognize Ms. Davis since her original recognition was during Covid. He also recognized Dodson for her Pinnacle Award and stated that we have wonderful students that come through our wonderful school system, and he hopes for continued change that allows these students to have something to come back home to. He thanked Eanes and Hite for their interest in serving on the Board. He also stated he has seen quite a bit of growth on the Board in 2023, and he looks forward to continuing to work together on decisions and reaching answers that are in the best interests of County citizens. • Scearce congratulated Eanes for being appointed as the Interim Dan River District Representative. • Ingram congratulated Eanes and thanked Hite for applying for the Interim Dan River seat and wished them both the best of luck moving forward. He recognized educators and stated there was a wonderful turn out at the meeting, and being able to agree to disagree is so important. He congratulated Dodson once more, and congratulated Hailey Yeatts on winning the Pittsylvania County Soil and Water scholarship as she heads to Virginia Tech. He shared sentiments on the passing of Doug Mason, and stated the Army is celebrating 248 years of service this month, and he thanked everyone for attending the meeting. • Dalton thanked everyone for coming out to the meeting. He recognized Ms. Davis once more and thanked Eanes and Hite for their interest in the Dan River seat and thanked County Staff for their work. COUNTY ADMINISTRATOR REPORTS Turille shared that "The Big Sort" results would be held tomorrow morning at IALR. ADJOURNMENT Dalton adjourned the Meeting at 8:39 PM.