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05-16-2023 Work Session - FINAL PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ WORK SESSION May 16, 2023 VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Work Session was held on May 16, 2023, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (3:00 PM) Dalton called the Meeting to Order at 3:00 PM. ROLL CALL The following Board Members were present: Darrell W. Dalton - Chairman, Callands-Gretna District Timothy W. Dudley - Vice-Chairman, Staunton River District Timothy W. Chesher - Dan River District William V. (“Vic”) Ingram - Tunstall District Ronald S. Scearce - Westover District Robert M. Tucker, Jr. - Banister District Robert (“Bob”) W. Warren - Chatham-Blairs District APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 7-0 (Approved) MOVER: Warren SECONDER: Tucker AYES: Dalton, Tucker, Warren, Scearce, Chesher, Dudley, Ingram NAYS: None ABSTAIN: None PRESENTATIONS a. Introduction/SOVAH Update Steve Heatherly, SOVAH President, introduced himself to the Board and gave a brief update of recent happenings. He stated he has been here about four (4) months, and he was drawn here by the energy and passion he witnessed here for growth. Heatherly met with hundreds of people and spoke about the challenges that they still need to work through but was proud to say that they have not been on diversion any since January 23, 2023. He stated it is essential for them to partner together and he views the hospital as being a central community partner. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. Litter Initiative Information Update Holly Keesee, Senior Administrative Assistant, provided the Board with an update on the County's new Litter Initiative. Previously, litter clean-up was handled by trustees within the Pittsylvania County Jail, VDOT contracted pickups, VDOT Adopt-A-Highway, and Camp 23. Future considerations include the possibility of waiving the landfill tipping fees for VDOT, a MOU between the Sheriff's Office and VDOT, direct court-ordered community service, and extending the initiative to civic organizations. Warren did not like the idea of waiving the landfill tipping fees, because it sends the wrong message, as there are many other organizations who clean up but do not receive that benefit. The full presentation can be found on the County's website at www.pittsylvaniacountyva.gov. b. VDOT Tightsqueeze Road/US 29 Improvements Discussion Warren stated his support has changed for the proposed smart scale RCUT project at the Tightsqueeze/US 29 intersection, and he has received more calls from citizens regarding this project than he has received since he has been on the Board. He has concerns regarding the new U-turn section for large trucks, and due to the outcry from citizens, he recommended the Board send a letter to VDOT from the Board to reconsider this project and investigate other projects. Ingram and Dalton also agreed with Warren and voiced their concerns about this project. Motion to issue a letter from the Board thanking VDOT for their efforts in looking at this particular crossover and stating that the Board desires to follow the wishes of their citizens and request the abandonment of changing that intersection, and request consideration of using the $11.4 million dollars to possibly widen Dry Fork Road because of the traffic on that road. RESULT: 7-0 (Approved) MOVER: Warren SECONDER: Ingram AYES: Dalton, Tucker, Warren, Scearce, Chesher, Dudley, Ingram NAYS: None ABSTAIN: None c. Strategic Needs Assessment Initiative Discussion Turille presented his forty-five (45) day Strategic Needs Assessment to the Board, which can be found on the County's website at www.pittsylvaniacountyva.gov. CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 4:23 PM. RESULT: 7-0 (Approved) MOVER: Chesher SECONDER: Ingram AYES: Dalton, Tucker, Warren, Scearce, Chesher, Dudley, Ingram NAYS: None ABSTAIN: None a. Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. (1) Legal Authority: Virginia Code § 2.2-3711(A)(3) Subject Matters: Jail and Hurt Properties Purpose: Review/Discussion Regarding the Potential Acquisitions of the Same for Public Purposes b. Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body. (1) Legal Authority: Virginia Code § 2.2-3711(A)(1) Subject Matter: Interim Dan River Board Member Appointment Purpose: Discussion of next steps c. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Nothing in this subdivision shall be construed to permit the closure of a meeting merely because an attorney representing the public body is in attendance or is consulted on a matter. (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: Operational Medical Director Resignation Purpose: Consultation with Legal Counsel/Legal Advice and Discussion Regarding the Same RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION The Board returned to Open Session at 6:52 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Work Session on May 16, 2023, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Timothy W. Chesher Yes William V. (“Vic”) Ingram Yes Ronald S. Scearce Yes Robert M. Tucker, Jr. Yes Robert (“Bob”) W. Warren Yes Timothy W. Dudley Yes Darrell W. Dalton Yes ADJOURNMENT Dalton adjourned the Meeting at 6:53 PM.