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02-21-2023 Work Session - FINAL PITTSYLVANIA COUNTY BOARD OF SUPERVISORS WORK SESSION February 21, 2023 VIRGINIA: The Pittsylvania County Board of Supervisors' ("Board") Work Session was held on February 21, 2023, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (4:00 PM) Dalton called the Meeting to Order at 4:00 PM. ROLL CALL The following Board Members were present: Darrell W. Dalton - Chairman, Callands-Gretna District Timothy W. Dudley - Vice-Chairman, Staunton River District Timothy W. Chesher - Dan River District William V. (“Vic”) Ingram - Tunstall District Ronald S. Scearce - Westover District Robert M. Tucker, Jr. - Banister District Robert (“Bob”) W. Warren - Chatham-Blairs District APPROVAL OF AGENDA Motion to approve Agenda. RESULT: 7-0 (Approved) MOVER: Tucker SECONDER: Ingram AYES: Dalton, Tucker, Warren, Scearce, Chesher, Dudley, Ingram NAYS: None ABSTAIN: None PRESENTATIONS a. RiverStreet Broadband Project Update Presentation (30 minutes) RiverStreet Networks’ Director of Business Development and Government Relations, Rob Taylor, presented the Board a County Broadband Project update. He shared that 75% of the fiber design is complete and property acquisition is 100% complete. Construction is currently underway in Sandy Level and Renan, and they anticipate a possible Groundbreaking at the Java Volunteer Fire Department towards the end of March or early April. His full presentation can be found on the County's website at www.pittsylvaniacountyva.gov. b. Virginia State Route 41 Traffic Study Update/Discussion (7 minutes); (J. Craddock (VDOT)/B. Bowman) Brenda Bowman spoke on behalf of businesses on the commercial corridor of Rt. 41 in the Chatham-Blairs and Westover Districts of the County. She stated on January 21, 2023, a 66-year- old woman died and a 17-year-old female was seriously injured due to an automobile accident in front of the Tuscarora Shopping Center. That same afternoon, there were two (2) additional accidents in the same area. In her efforts to gather information needed to request a traffic study from VDOT, she learned that this corridor was already on their radar. She worked with Jay Craddock (VDOT) and was able to advance the status of the study. Craddock stated there is a "Project Pipeline" planning program that identifies solutions to transportation needs in Virginia, and Bowman requested the Board fully understand the importance of this study and support the efforts of this project in the next few years. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. Town of Chatham/County Master Water and Sewer Agreement Revisions Discussion (5 minutes) Adcock stated that over the past several months, County Staff and Supervisor Warren (as appointed by the Board as a representative) have been negotiating with Town of Chatham Staff and Town Council Members to consolidate and update the various water and wastewater agreements that have existed between the Town and the former Pittsylvania County Service Authority since at least 1982. The consolidated and revised agreement will help to eliminate service territory confusion and will simplify billing between the Town and County. The updated agreement is on the night's Business Meeting Agenda for action. CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 4:43 PM. RESULT: 7-0 (Approved) MOVER: Chesher SECONDER: Tucker AYES: Dalton, Tucker, Warren, Scearce, Chesher, Dudley, Ingram NAYS: None ABSTAIN: None a. Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body. (Contact: Board of Supervisors) (1) Legal Authority: Virginia Code § 2.2-3711(A)(1) Subject Matter: County Administrator Search/County Attorney Employment Discussion Purpose: Review and Discussion of Related Next Steps RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION The Board returned to Open Session at 6:54 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Work Session on February 21, 2023, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Timothy W. Chesher Yes William V. (“Vic”) Ingram Yes Ronald S. Scearce Yes Robert M. Tucker, Jr. Yes Robert (“Bob”) W. Warren Yes Timothy W. Dudley Yes Darrell W. Dalton Yes ADJOURNMENT Dalton adjourned the Meeting at 6:55 PM.