03-21-2023 Work Session Agenda Packet
BOARD OF SUPERVISORS
WORK SESSION
Tuesday, March 21, 2023 - 4:00 PM
Board Meeting Room
39 Bank Street, SE,
Chatham,Virginia 24531
AGENDA
1. CALL TO ORDER (4:00 PM)
2. ROLL CALL
3. AGENDA ITEMS TO BE ADDED
4. APPROVAL OF AGENDA
For the citizens’ convenience, all Work Session and Committee Meetings
are now being recorded and can be viewed on the same YouTube
location as the Board of Supervisor’s Business Meetings. Please remember
that the Board’s Work Session is designed for internal Board and County
Staff communication, discussion, and work. It is not a question and
answer session with the audience. Accordingly, during the Work Session,
no questions or comments from the audience will be entertained.
Respectfully, any outbursts or disorderly conduct from the audience will
not be tolerated and may result in the offending person’s removal from
the Work Session. As a reminder, all County citizens, and other
appropriate parties as designated by the Board’s Bylaws, are permitted
to make comments under the Hearing of the Citizens’ Section of tonight’s
Business Meeting.
5. PRESENTATIONS
a.
6.
Zito Media Presentation (30 minutes); (James Rigas); (Staff
Contact: Dave Arnold)
b.Rural Rustics Program (6-Year Plan) Review/Recommendation
Discussion (15 minutes); (Contact: Jay Craddock, VDOT)
c.Summer Internship Program Presentation (15 minutes); (Staff
Contact: Kim VanDerHyde)
STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a.Matters from Committees (Legislative, Finance); (5 minutes); (Staff
Contact: Vaden Hunt, Kim VanDerHyde)
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7. BUSINESS MEETING DISCUSSION ITEMS
8. CLOSED SESSION
a. Closed Session - Property Acquisition (Staff Contact: Dave Arnold,
Chris Slemp)
b. Closed Session - Economic Development Update (Staff
Contact: Matthew Rowe)
9. RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
a. Closed Session Certification (Staff Contact: Kaylyn McCluster)
10. ADJOURNMENT
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5.a.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Information Only
Agenda Title: Zito Media Presentation (30 minutes); (James Rigas)
Staff Contact(s): Dave Arnold
Agenda Date: March 21, 2023 Item Number: 5.a.
Attachment(s): None
Reviewed By:
James Rigas, President of Zito Media, will be present to update the Board
regarding Zito internet service/coverage issues in the County and answer any
related questions.
3
Zito Media Update
4
GOALS
Create stable broadband network
Offer high quality internet, video, and voice products
Transition video to state-of-the-art streaming platform
Maintain local office presence
Local technical staff employing industry standard
maintenance procedures
Trained call center staff achieving strong performance metrics
5
CHALLENGES
Hundreds of miles of plant
Identifying problems
Implementing solutions
Staffing during Covid aftermath
Particularly challenging in service industries
Depth of training in pre-existing local workforce
Mindset and practices
Design
Maintenance procedures
6
PROGRESS TO DATE
Improved signal leakage equipment to help identify
system impairments and reduce noise in the system
Preventative network monitoring system
Uses data from cable modems to identify system problems
Full time contractor to add maintenance resources
and implement industry standard practices
30% additional call center staffing with significant
increase in training
System upgrade planned and initial phase equipment
and circuits ordered
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COMPLETED MAINTENANCE JOBS
57
34 31
0
10
20
30
40
50
60
Feb-22 Mar-22 Apr-22 May-22 Jun-22 Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23
Completed Maintenance Jobs
8
COMPLETED SERVICE CALLS
291
338
167
0
50
100
150
200
250
300
350
400
Feb-22 Mar-22 Apr-22 May-22 Jun-22 Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23
Completed Service Calls
9
CALLS FROM PITTSYLVANIA COUNTY
2039
1633
1016
0
500
1000
1500
2000
2500
Feb-22 Mar-22 Apr-22 May-22 Jun-22 Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23
Phone calls answered from Pittsylvania County
10
CALL CENTER PERFORMANCE
58
198
29
0
50
100
150
200
250
Average Speed Answer
(Seconds)
Average Speed Answer (Seconds)
63
29
74
0
10
20
30
40
50
60
70
80
Service Level (% calls answered
within 30 seconds)
Service Level (% calls answered within 30 seconds)
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SYSTEM UPGRADE--NODES
Upgrade Description Benefits
Replacement of all nodes in
system with remote phy cmts
nodes
New technology allows the
separation of cmts intelligence
from the physical interface. This
change pushes the physical
interface into individual
neighborhoods.
1.Signal is perfect where it is
originated and this pushes
that point out to the
neighborhood. Signal quality
is maximized while signal
distortions are minimized.
2.Link to neighborhood nodes
are 10 Gbps Ethernet. Links
are high capacity and more
robust.
3.Visibility to neighborhood
nodes is improved—better
able to monitor and manage
these links.
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SYSTEM UPGRADE--AMPLIFIERS
Upgrade Description Benefits
Upgrade of entire return path to
85 Mhz
This will either replace or
significantly modify each
amplifier in the system to enable
the upstream to use frequencies
up to 85 Mhz.
1.Greater upstream speeds.
2.Greater upstream capacity.
3.Higher upstream frequencies
are more robust because
they are subject to lower
noise levels and interfering
signals
4.Allows room for more
advanced upstream signal
protocols which are more
efficient and more robust
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SYSTEM UPGRADE--CIRCUIT CONNECTIONS
Upgrade Description Benefits
Upgrade of current internet
circuit to multiple dedicated
circuits to Atlanta
This will replace current internet
circuits with dedicated capacity
to Atlanta where the Pittsylvania
County network will be hooked
into Zito’s 100 Gbps national
backbone
1.Greater capacity.
2.Greater reliability due to
redundant and diverse paths.
3.Direct access to Zito’s peering
relationships with major
content providers.
4.Access to Zito streaming
video platform.
5.Better connectivity to Zito’s
voice network.
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SYSTEM UPGRADE --VIDEO
Upgrade Description Benefits
Conversion of video to streaming
technology
Current equipment is based on a
broadcast video technology
which is more than 30 years old.
This will convert video to Zito’s
state-of-the-art streaming video.
Channels and content will
remain largely unchanged, but
the underlying delivery
technology will be upgraded.
1.More features such as
network based DVR and
replay TV.
2.Compatible with Roku and
FireTV televisions and sticks.
3.No more wires required;
operates through in home wifi
network.
4.Also works on PC’s, phones,
and tablets in the house.
5.More cost effective for
customers.
6.Easier migration to 4K and
other higher definition
standards.
7.More reliable—fewer channel
outages and quicker
resolution.
Caveat: With any video change or conversion, there will be
some customer resistance or dissatisfaction, particularly
among the older population. While this is clearly an
improvement technologically, you can expect to hear some
resistance to this change.
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SCHEDULE
Circuit conversion now expected to occur in next 3-4
weeks
Node conversion will begin immediately after circuits
are converted
Amplifier (return path) upgrades will proceed along
with node conversions
Project expected to be completed by the end of this
calendar year
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5.b.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Information Only
Agenda Title: Rural Rustics Program (6-Year Plan)
Review/Recommendation Discussion (15 minutes);
Staff Contact(s): Jay Craddock, VDOT
Agenda Date: March 21, 2023 Item Number: 5.b.
Attachment(s): 1. 2023 Board Presentation - VDOT
Reviewed By:
Jay Craddock, VDOT's Assistant Resident Engineer, will present the Board an
update on VDOT's Secondary Six (6)-Year Plan for the County. For the Board's
review, attached are related documents.
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VDOT
Maintenance Area Route # Road Name
Length
(miles)Timeframe
Rondo 750 Oxford Rd 1.4
Gretna 924 Pocket Rd 0.8
Rondo 929 Victoria Rd 1.9
Gretna 789 Valley Rd 1.1
Gretna 766 Magnolia Rd 0.5
Rondo 783 Tomahawk Mill Rd 2.45
Gretna 654 Daltons Farm Ln 1
Gretna 940 Owens Mill Rd 0.4
Rondo 803 Hawkins Rd 1.4
Brosville 848 Joe Carter Rd 0.7
Gretna 792 Tucker Rd 1.5
Brosville 1527 Almond Rd 1
Mt. Airy 893 Chestnut Ln 0.5
Brosville 842 Hollyville Dr 0.7
Rondo 822 Ponderosa Rd 0.5
Kentuck 709 Herman Farmer Rd 0.7
Kentuck 975 Eddies Ln 0.5
Gretna 778 Jasmine Rd 0.7
Kentuck 697 Dabney House Rd 2.9
Mt. Airy 618 Farmers Rd 0.6
Mt. Airy 892 Mockingbird Rd 1
Gretna 778 Jasmine Rd 3.2
Mt. Airy 683 Johnson Mill Rd 0.6
ROADS HIGHLIGHTED IN BLUE ARE VDOT'S SUGGESTIONS TO ADD TO THE SSYP.
OTHER ROADS LISTED ARE ALREADY ON THE PLAN
2028
This Construction
Season
2024
2025
2026
2027
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5.c.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Information Only
Agenda Title: Summer Internship Program Presentation (15 minutes);
(Van Der Hyde; Jessie Vernon, IALR)
Staff Contact(s): Kim VanDerHyde
Agenda Date: March 21, 2023 Item Number: 5.c.
Attachment(s): 1. Summer Intern Program 2023
Reviewed By:
Kimberly G. Van Der Hyde, Finance Director, and Jessie Vernon, IALR's
Advanced Learning Program Manager, will be present to discuss the FY23
Summer Internship Program and answer any of the Board's related questions.
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EmPOWER Proposal
Pittsylvania County
Overview
EmPOWER (formerly ExperienceWorks) is an employer- driven work-based learning (WBL) system that
connects students and young adults to careers through a variety of career awareness, engagement, skill
development and WBL experiences. EmPOWER (Attachment A) aligns existing talent pipeline programs
and adds capacity, providing multiple opportunities for employers to engage with students and offer
hands-on, career-relevant learning and mentoring. The goal is to scale WBL efforts, allowing 100 percent
of high school graduates to access a high-quality WBL experience and creating a sustained pathway that
connects employers to their emerging workforce.
EmPOWER objectives include:
1. increased student awareness of career opportunities in strategic industry sectors;
2. improved student and young adult work readiness skills aligned with business expectations;
3. increased opportunities for safe and meaningful work experiences for students and young
adults in strategic sectors;
4. increased teacher and counselor awareness of careers and business needs;
5. intentional focus on equity and access whereby inclusive programming supports the vision;
and
6. a work-based learning system that is sustained and supported by employers, local
government and economic development.
The EmPOWER system is supported fourteen K12 divisions across southern Virginia, including
Pittsylvania County Schools. To date, funding support has been committed by GO Virginia, the Tobacco
Region Revitalization Commission, Danville Regional Foundation and numerous employers.
The Pittsylvania County EmPOWER team, comprised of Pittsylvania County Schools (PCS), the Institute
for Advanced Learning and Research (IALR), Virginia Career Works- West Piedmont (VCWWP), and
Pathfinders Resources, is committed to providing an equitable platform for 16-18-year-olds to engage in
a robust way with businesses. Utilizing a systems approach, the team is requesting $76,765 from
Pittsylvania County to support five strategic programs. Working together, the EmPOWER team will
leverage $118,250 in additional funds to support the coordinated effort.
Summer Internships
Thanks to the generous support of the Pittsylvania County Board of Supervisors, the 2022 program
impacted 27 PCS students. The experience connected participants with hands-on training, job coaching
and customized support services leading to successful outcomes. The 2023 program will maintain the
success of last year’s experience, supporting 28 internship placements. Student interns will have the
opportunity to complete a three-day bootcamp, participate in a paid internship of up to 280 hours, and
engage in facilitated peer learning and mentoring.
STRATEGIC PROGRAMS
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Bootcamp Structure
Pathfinders Resources provided mentorship for the Danville Summer Internship program participants
last summer. They became an integral part of the program- facilitating small group discussions during
the bootcamp and Friday debriefs, and providing additional 1:1 coaching and/or support services as
needed. Pathfinder’s will be assisting with the Pittsylvania County program this summer; the Bootcamp
structure will be modified to include more small group facilitated discussion and practice, paired with
guest speakers. Additionally, Students who have not earned an ACT National Career Readiness
Certificate will take the necessary assessments to earn that credential. The EmPOWER team will
coordinate with Pittsylvania County Government internship hosts and the HR department to have
students working in local government offices complete all necessary onboarding tasks during the
Bootcamp.
Weekly Debriefs
Participants will spend between seven and eight hours each day, Monday - Thursday, at their internship
sites. Two hours on Friday will be reserved for virtual debriefs with the students’ Pathfinder’s mentors
with support from IALR staff. A portion of the time will be dedicated to processing the week and
reviewing important job skill benchmarks. Staff will also provide time for an activity designed to enhance
student learning and work-readiness skills. All activities will be tied to learning outcomes that support
the long-term success of the participants.
Ensuring Equity
All partners agree that reaching young people who would otherwise not connect with this type of
program is a priority. The EmPOWER team is committed to ensuring that the community and families
understand the benefits of the program and have the support necessary to participate. All program
partners will provide assistance in publicizing the internships to youth and the broader community. All
internship opportunities will be posted to the MajorClarity WBL learning platform. All middle and high
school students in Pittsylvania County have accounts in this platform through their school. Students can
apply to internships and even conduct their interviews directly in MajorClarity.
Sector-focused Camp: Local Government
IALR will partner with Pittsylvania County to offer a one-week summer camp for rising 8th – 10th grade
PCS students, addressing a current pathway gap for Career and Technical Education programming. A
target of 15 students will attend the camp, focused on career opportunities with local government.
AspHIRE & Career ChoICE
AspHIRE is a one-day event targeting approximately 100 Pittsylvania County high school seniors in CTE
programs and those who have not made plans beyond high school graduation. The event includes a 20-
minute mock interview with a local professional, six work-readiness sessions and a business lunch,
where students will be coached and have an opportunity to practice networking communication skills.
The event is hosted at IALR.
Career ChoICE is a career exposure event open to ALL 7th & 10th grade students in Pittsylvania County.
Students engage in hands-on activities with regional employers, learning about the career opportunities
available here at home. Career ChoICE is an opportunity for the region to build a pipeline of students in
strategic sectors, aligned with economic development interests.
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EXCITE (Exploring Careers through Industry Teacher Externships)
A critical effort designed to expose educators (teachers and counselors) to local business and industry,
EXCITE is a week-long externship where businesses host educators to share information about their
company and respective industry along with employment opportunities. Educators have an opportunity
to visit four - six companies, shadowing employees and talking with company leaders about their
business in order to bring this information back into the classroom. The educators meet as a group to
share experiences and develop lesson plans where they integrate this information. For every EXCITE
participant, 50 students will be impacted. The goal is to answer the “why do I need to know this”
question for students and create relevancy within the standard curriculum based on real-life
experiences provided by local industry. Educators are paid an $800 stipend for their participation and
delivery of this new content in the classroom.
The Pittsylvania County EmPOWER Team commits to the following shared responsibilities:
1. Community engagement and marketing of programmatic opportunities across agency networks
2. Bi-weekly partner meetings to assess process and progress
3. Outreach to employers to share opportunities, with a commitment to coordinate efforts and
avoid duplication
4. Identify opportunities to leverage resources and add capacity, affording more students and
young adults a high-quality WBL experience.
5. Given that a majority of the participants will not be 18-years-old, partners will work together
with employers to follow best practices and Department of Labor standards to ensure
participant safety and activities adhere to legal requirements.
The Institute for Advanced Learning & Research commits to:
• Project Management for EmPOWER system
• Coordinate employer engagement – internship sites, training agreements (task, projects,
schedule, etc.), workplace evaluations (in collaboration with PCS & VCWWP)
• Coordinate use of the MajorClarity platform to support internship postings and student
applications in collaboration with PCS
• Work with partners and employers to coordinate interviews with appropriate applicants
• Coordinate Meet & Greet and Celebration events
• Coordinate bootcamp agendas, curriculum, logistics (facility, meals) and evaluation tools for
bootcamp & Friday debriefs
• Serve as the lead agency for the EXCITE program
• Serve as the lead agency for the AspHIRE & Career ChoICE events
• Partner with Pittsylvania County to develop and offer the Local Government camp
• Lead marketing efforts for the EmPOWER programs
Virginia Career Works- West Piedmont commits to:
• Purchase Intern Supplies (Polos, Nametags, etc.)
• Coordinate intern timecards
• Process intern stipends
• Disburse student incentives
• Disburse funding for student support services as needed
AGENCY RESPONSIBILITIES
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• Contract with Pathfinder’s Resources
Pittsylvania County Schools commits to:
• Support the student application process in MajorClarity
• Develop and use rubric to select applicants based on school records such as attendance,
behavior, grades
• Share opportunities with teachers, students, and parents
• Provide space and meals (through School Lunch program) for the Bootcamp
• For internships that will receive school credit and/or count towards PCS’s CCRI data; PCS will
follow all applicable VDOE WBL Guidelines (which may include, but is not limited to, cosigning
training agreements and conducting site visits).
Pathfinders Resources commits to:
• Collaborate on the development of bootcamp agendas, curriculum, logistics, and evaluation
tools for bootcamp and Friday debriefs
• Monitor student progress including student attendance/performance
• Facilitate bootcamp sessions and Friday debrief sessions
• Serve as the primary point of contact for students throughout the internship experience
Financial and in-kind support from each partner agency, combined with leveraged funding from
Pittsylvania County, GO Virginia Region 3, the Danville Regional Foundation, and local businesses will
support the EmPOWER system.
The attached budget (Attachment B) details the funding requested for each program, leveraged
funds/in-kind support, and the number of participants for each of the five programs included in the
request. In addition to program funding, we are requesting 10% for indirect support services.
The internship stipend amount is based on $12 per hour for up to 280 hours. The stipend is competitive
and aligns with the current minimum wage standard. The recommended internship schedule will be 34
hrs per week, with 32 hrs being worked Mon-Thurs, and a two hour debrief on Friday. The exact work
schedule will be established by the employer with the intern.
March 2023
- Engagement with employers to identify internship and EXCITE externship placements, along
with participation in AspHIRE
- Internships and application process posted in MajorClarity
- Info sessions with parents and students for summer internship programming
- Develop daily plans for camps
- Recruit mentors and staff to support interns
EmPOWER TIMELINE
Funding Support
23
April/May 2023
- Resume and cover letter workshops
- Recruitment and student application period for internships and camps
- AspHIRE event and student internship interviews
- Intern placements confirmed
- Teachers and Counselors selected for EXCITE
- Meet and Greet event at IALR
- Camp registrations and notifications
June/July 2023
- Bootcamp June 6 -8th
- Local Government camp
- Internships begin with virtual debriefs on Friday along with coaching and mentoring supports
- Teachers and counselors complete EXCITE program
- Celebration event at IALR
August/September 2023
- Evaluation of programs
- Debrief with partners
- Report to Board of Supervisors
October 2023 – March 2024
- Planning for Summer 2024 EmPOWER programming (repeat of timeline activities from
2023)
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An Employer-driven system to empower and connect students to careers Career AWARENESS GO TEC™ Career ChoICE (Youth Expo) MajorClarity SKILL READINESS Certifications Clubs/ Extracurriculars CTE Coursework OST Learning Dual Enrollment NCRC Work-readiness Bootcamps Career EXPERIENCE ExTRA (Apprenticeships) IGNITE (Internships) Externships Job Shadowing Jobs (PT/FT) NOW (Next generation Of Work) Career EXPOSURE & ENGAGEMENT AspHIRE (Mock Interview Day) EXCITE (Teacher Externships) Sector-focused Camps EMPLOYMENT Public-Private Collaboration supports the system + + = POSTSECONDARY EDUCATION & TRAINING *Model adapted from Jobs for the Future’s Center for Apprenticeship & Work-based Learning, Work-based Learning Framework **The EmPOWER System, a custom work-based learning system, is the intellectual property of the Institute for Advanced Learning and Research (IALR) in Danville, Va., and, as such, may not be used without express permission from IALR. Attachment A25
Attachment BProgram/Item2023 Requested County FundingLeveraged Funds/ In‐Kind SupportIALR WPWDB PCSHS Internships (28) (16+ yo)HS Intern Stipends ($12/hr for 280 hrs) $55,440 38,640.00$ XBootcamp ‐ space3,000.00$ XBootcamp ‐ meals2,000.00$ XBootcamp/Intern Supplies (Polos, Nametag, Portfolio, etc.) $1,120Staff ‐ site visits/student timesheets ‐ attendance 12,685.00$ XCommunity Mentors‐ Pathfinders$2,500support services $2,500incentives $500meetings $2,000 1,000.00$ Xtravel ‐ mileage reim $950Digital Time Tracking System (ROSS)‐ NEW2023 $756 3,125.00$ XLess Roll‐Over from Previous Year's Program($3,405)sub‐total$62,361 60,450.00$ Career ChoICE & AspHIRE Sponsorship (Gold) (ALL 7th & 10th graders in PCS/ 100, 11‐12 graders)Gold Sponsorship $2,000 55,000.00$ XSub‐total$2,00055,000.00$ EXCITE Teacher Externships (7 educators/ 350 MS & HS students)Teacher Honorarium $2,800 2,800.00$ XSub‐total$2,800 2,800.00$ SECTOR CAMP ‐ Local Govt (15, 8‐10th graders)Meals $1,650Travel$600Supplies ‐ binder, tshirt $375sub‐total$2,625 ‐$ Sub‐total All Programs$69,78610% Administrative Fee$6,979TOTAL $76,765118,250.0$ Partner Providing Lev. Funds/ In‐Kind26
6.a.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Staff Report
Agenda Title: Matters from Committees (Legislative, Finance); (5
minutes);
Staff Contact(s): Vaden Hunt, Kim VanDerHyde
Agenda Date: March 21, 2023 Item Number: 6.a.
Attachment(s): 1. BOS Bylaws Revisions 2023
2. Temporary Camping Amendment
Reviewed By:
J. Vaden Hunt, Esq., Interim County Administrator/County Attorney, will present
to the Board the recent Legislative Committee recommendations regarding the
attached revised County Camper Ordinance and the Board’s Bylaws revisions.
Kim Van Der Hyde, Finance Director, will present the Board the recent Finance
Committee recommendations.
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ARTICLE IV. BOARD COMMITTEES.
4.1. The Board Standing Committees shall be as follows:
(a) Finance/Insurance: To aid and advise in the preparation on the County Budget and
make recommendations concerning Fiscal Policy.
(b) Personnel: To review policies and practices and make recommendations regarding the
same.
(c) Property/Building: To view buildings and grounds and make recommendations
regarding the same.
(d) Legislative Committee: The Legislative Committee, in collaboration with the County
Attorney, shall review, propose changes, and maintain current revisions to the Board of
Supervisors’ Bylaws and Rules of Procedure; review, propose changes, and maintain current
revisions to the Pittsylvania County Board of Supervisors Policies and Procedures Manual; and
review, propose changes, set public hearings for any proposed changes, and maintain current
revisions to the Pittsylvania County Code.
4.2. At the Board’s Reorganizational Meeting, or at any other appropriate time(s),
membership to the above-Standing Committees and the following entities shall be appointed by
the Board Chairman for a specific term of office as determined by the Chairman:
(a) Computer/Radio/Telecommunications
(b) BOS/School Joint Liaison
(c) Economic Development
(d) Solid Waste
(e) Dan River Business Development Center
(f) Danville-Pittsylvania Regional Facility Authority
(g) Fire and Rescue Commission (non-voting member)
(h) Local Elected Officials
(i) Metropolitan Planning Organization
(j) Pittsylvania County Community Action Agency
(k) Pittsylvania County Planning Commission (non-voting member)
(l) Roanoke River Basin Association
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(m) SARA Title III/D-PC Local Emergency Planning
(n) Pittsylvania County Social Services Board (non-voting member)
(o) Virginia Association of Counties Committee
(p) West Piedmont Planning District Commission
(q) Community Policy Management Team
(r) Staunton River Regional Facility Authority
(s) Tri-County Lake Advisory Committee
4.3. The Board may, from time-to-time, direct that the Board Chairman appoint other
committees for a specific purpose with a limited duration.
4.4. The Board Chairman shall be authorized to temporarily participate, including voting,
in any committee for the purpose of creating a quorum.
4.5. The Board and/or Board Chairman shall be authorized, to the extent allowed by law,
to remove any of its/his appointee(s) to any committee or other entity.
4.6. The Board shall strive to require all potential committee or other entity appointees to
submit a letter of interest, resume, and/or application prior to appointment.
4.7. The Board shall strive to create a uniform stipend policy for all appointed committees
and other entities.
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SEC. 35-86. PARKING AND STORAGE OF CERTAIN VEHICLES
Major recreational equipment as defined for purposes of these regulations includes travel trailers,
pickup campers, motorized dwellings, tent trailers, beats and boat trailers, house boats and the like,
and cases or boxes used for transposing such recreational equipment, whether occupied by such
equipment or not.
No major recreational equipment shall be used for living, sleeping or other occupancy when parked
or stored on a residential lot or in any other location not approved for such use.
No buses or renovated buses shall be used for living, sleeping or other occupancy when parked or
stored on a residential lot or in any other location not approved for such use.
SEC. 35-87. TEMPORARY CAMPING
A. Major recreational equipment as defined by Sec. 35-86 may be used for living, sleeping or
other occupancy when such a use is in conjunction with an event held on property zoned for
such an event and a Temporary Camping Permit has been issued by the Zoning Administrator.
Fees for Temporary Camping Permits shall be set by the Board of Supervisors. Major
recreational equipment shall be located on the same property as the event and may be permitted
for a period that shall not exceed 24 hours prior to the start of the event and 24 hours after the
conclusion of the event. A Temporary Camping Permit shall be issued by the Zoning
Administrator prior to any event for a period not to exceed twenty-one (21) consecutive days
or one hundred-eighty (180) days per calendar year. Prior to the issuance of a Temporary
Camping Permit, the following shall be reviewed and approved by the Zoning Administrator:
1) Site plans shall be submitted to the Zoning Administrator identifying major recreational
equipment parking locations, utility hookups and/or dump stations, bathhouses, and any
other amenities that will be offered as an incidental use.
2) A plan for adequate sanitation facilities and garbage, trash, and sewage disposals shall be
approved by the Zoning Administrator prior to a permit being issued. This plan shall
meet the requirements of all state and local statutes, ordinances, and regulations.
3) A plan for adequate fire protection shall be reviewed and approved by the Director of
Public Safety. This plan shall meet the requirements of all state and local statutes,
ordinances, and regulations.
No such permit shall be issued for events held within residential zoning districts.
B. Notwithstanding other provisions of this Ordinance, one recreational vehicle, as defined in
Sec. 35-86 may be used as a temporary residence in the event that the permanent dwelling on
the property is damaged or destroyed by events beyond the control of the property owner
and/or occupant, resulting in the structure being deemed uninhabitable by the Pittsylvania
County Code Official, subject to the following conditions:
1) The recreational vehicle shall be located on the same lot on which the primary residence
is/was located and meet all applicable setbacks;
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2) Such temporary residential use shall be allowed for a period not to exceed six (6) months
with an active building permit issued to make the necessary repairs to the permanent
residential structure.
3) The recreational vehicle must be operable and have a current state inspection sticker and
licenses or be marked as a rental unit from a rental agency, insurance company or
governmental entity;
4) There shall be no delinquent personal property taxes owed on the recreational vehicle,
and no delinquent property taxes on the subject property, and it shall be registered in
Pittsylvania County unless it is marked as a rental unit from a rental agency, insurance
company or governmental entity.
5) The recreational vehicle shall have available onboard electrical service, plumbing, and
waste management facilities;
6) Proper building, well, and septic permits shall have been issued for the property;
7) The appropriate paperwork shall be completed, required inspections performed, and fee
paid for a Safe, Adequate, and Proper (“SAP”) to be obtained from the Virginia
Department of Health prior to any connections to the existing septic system being made;
and
8) The recreational vehicle shall be hooked up to a permanent permitted water supply, a
permanent permitted waste disposal system, and a permitted temporary electrical power
source for the duration of the time it is used as a temporary residence.
This shall not apply to situations where the primary residence was substantially damaged or
destroyed as a result of any criminal act or negligence within the control of the owner.
Furthermore, this shall not apply to new construction or renovations that are not a direct
result of damage beyond the property owner/occupant’s control.
SEC. 35-138. CAMPGROUNDS AND RECREATIONAL VEHICLE/CAMPER AREAS
1. Definitions
These developments should be established to provide locations for campgrounds or travel trailer
parks which shall be used only by travel trailers, pick-up coaches, motor homes, recreational vans,
camping trailers, and other vehicular accommodations all suitable for temporary habitation.
Campground includes but is not limited to a travel camp, recreation camp, family campground,
camping resort, recreational vehicle park and camping community. The definition does not include
a summer camp for children, migrant labor camp, or park or subdivision for mobile homes as
defined in the Code of Virginia and this Ordinance.
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8.a.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Closed Session
Agenda Title: Closed Session - Property Acquisition
Staff Contact(s): Dave Arnold, Chris Slemp
Agenda Date: March 21, 2023 Item Number: 8.a.
Attachment(s): None
Reviewed By:
Discussion or consideration of the acquisition of real property for a public
purpose, or of the disposition of publicly held real property, where discussion in
an open meeting would adversely affect the bargaining position or negotiating
strategy of the public body.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(3)
Subject Matters: Potential Real Property Acquisitions for Public Purposes
(Jail, 29, and Hurt Properties)
Purpose: Review/Discussion Regarding the Same
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8.b.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Closed Session
Agenda Title: Closed Session - Economic Development Update
Staff Contact(s): Matthew Rowe
Agenda Date: March 21, 2023 Item Number: 8.b.
Attachment(s): None
Reviewed By:
Discussion concerning a prospective business or industry or the expansion of an
existing business or industry where no previous announcement has been made
of the business' or industry's interest in locating or expanding its facilities in the
community.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matters: Unannounced Prospective Businesses/Industries
Purpose: General Economic Development Projects
Update/Discussion on the Same
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9.a.
BOARD OF SUPERVISORS
EXECUTIVE SUMMARY
Action Item
Agenda Title: Closed Session Certification
Staff Contact(s): Kaylyn McCluster
Agenda Date: March 21, 2023 Item Number: 9.a.
Attachment(s): None
Reviewed By:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’
(“Board”) Work Session on March 21, 2023, the Board hereby certifies by a
recorded vote that to the best of each Board Member’s knowledge only public
business matters lawfully exempted from the Open Meeting requirements of the
Virginia Freedom of Information Act (“Act”) and identified in the Motion
authorizing the Closed Meeting were heard, discussed, or considered in the
Closed Meeting. If any Board Member believes that there was a departure from
the requirements of the Act, he shall so state prior to the vote indicating the
substance of the departure. The Statement shall be recorded in the Board's
Minutes.
Vote
Timothy W. Chesher Yes/No
William V. (“Vic”) Ingram Yes/No
Ronald S. Scearce Yes/No
Robert M. Tucker, Jr. Yes/No
Robert (“Bob”) W. Warren Yes/No
Timothy W. Dudley Yes/No
Darrell W. Dalton Yes/No
34