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02-21-2023 Work Session Agenda Packet BOARD OF SUPERVISORS WORK SESSION Tuesday, February 21, 2023 - 4:00 PM Board Meeting Room 39 Bank Street, SE, Chatham,Virginia 24531 AGENDA 1. CALL TO ORDER (4:00 PM) 2. ROLL CALL 3. AGENDA ITEMS TO BE ADDED 4. APPROVAL OF AGENDA 5. PRESENTATIONS a. RiverStreet Broadband Project Update Presentation (30 minutes) (Staff Contact: Scott Budd) b. Virginia State Route 41 Traffic Study Update/Discussion (7 minutes); (J. Craddock (VDOT)/B. Bowman) (Staff Contact: Vaden Hunt) 6. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. Town of Chatham/County Master Water and Sewer Agreement Revisions Discussion (5 minutes) (Staff Contact: Chris Adcock) 7. BUSINESS MEETING DISCUSSION ITEMS 8. CLOSED SESSION a. Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body. (Contact: Board of Supervisors) (Staff Contact: Vaden Hunt) 9. RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION a. Closed Session Certification (Staff Contact: Kaylyn McCluster) 10. ADJOURNMENT 5.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Information Only Agenda Title: RiverStreet Broadband Project Update Presentation (30 minutes) Staff Contact(s): Scott Budd Agenda Date: February 21, 2023 Item Number: 5.a. Attachment(s): None Reviewed By: RiverStreet Networks representatives will present the Board a County-wide Broadband Project status update and answer any related questions. 5.b. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Information Only Agenda Title: Virginia State Route 41 Traffic Study Update/Discussion (7 minutes); (J. Craddock (VDOT)/B. Bowman) Staff Contact(s): Vaden Hunt Agenda Date: February 21, 2023 Item Number: 5.b. Attachment(s): 1. Traffic signal study Mt. Hermon - 2-15-23 2. RT 41 - Petition Reviewed By: Jay Craddock (VDOT) and Brenda Bowman will be present and discuss with/update the Board on the Virginia State Route 41 Traffic Study. Good evening Chairman Dalton, Board Members, Staff and Audience: My name is Brenda Bowman and I reside in the Chatham-Blairs District. I am speaking for a group of over 50+ businesses on the commercial corridor of Rt. 41, in the Chatham -Blairs and Westover Districts. My comments will run approx. 7 minutes for the Work Session and I will have a condensed version for the 3 minute limit at tonight’s board meeting. As I’m sure you are aware, there was a fatality in front of the Tuscarora Shopping Center on Saturday, January 21, 2023, where a 66-year old woman died and a 17 year old girl was seriously injured. Within a period of 2-3 hours that same afternoon, there were at least 2 other accidents in the same proximity. I originally had planned to speak to ask that Supervisors Warren and Scearce, and hopefully with the support of the entire Board, submit to VDOT for a traffic study for consideration of a traffic signal(s) along this commercial corridor of the Mt. Hermon area. However, once I started my investigation and gathered data to present to you and, as a result of a conversation with Jay Craddock with VDOT, I learned that this corridor was already on the radar of VDOT. My recent inquiry to VDOT was just 2 days before a cutoff deadline for the “Project Pipeline” planning program that identifies solutions to transportation needs in VA. Through the Project Pipeline planning process, projects and solutions may be considered for funding through the Smart Scale program based on key factors such as improving safety and reducing congestion. Because of Jay’s quick action, the 41 corridor study has moved up for the upcoming year. We are asking that this Board support the importance of this study. Mr. Craddock is here tonight to explain what will happen over the next couple of years in regard to the study. The Pittsylvania County line begins at Orphanage Road on Rt. 41, and while most of it is in the Chatham-Blairs District, part of it is in the Westover District. For the next 20+ miles to Rt. 57(Callands Road), there is not one stop light or blinking light, with the exception of a flashing light that comes on and off twice a day for the opening and closing of Twin Springs Elementary School. There are approx. 50 businesses within the 4-mile stretch from Orphanage Rd. to R&L Smith Rd./Robertson Lane (Rt. 863), to include: Hughes Memorial Home Mt. Hermon Baptist Church Mt. Hermon Fire Department Christ Episcopal Church Food Lion Goodwill First National Bank 2 Credit Unions Family Dollar Dollar General Angus Fresh Meat Market Norris Funeral Home Pittsylvania County Mt. Hermon Library Mt. Hermon Animal Clinic Danville Dental Office PC Landfill Convenience Center Haymore Garden & Nursery Sovah Health Clinic Newcomb Carpet Terry Blakely State Farm Insurance Alan Dalton Photography Oakes Monument Memorials The Mt. Hermon Courtyard 2 storage complexes 6 restaurants 3 service stations Oakes Auto Parts, and 3other auto repair businesses Dewberry’s Computer Repair ***And very important the soon to be relocation of “Bubba’s Ice Cream” next door to Rubens Two Restaurant. And now that I have educated every one of the wonderful assets we have in the Mt. Hermon area, the traffic will certainly increase as I invite our neighbors from throughout the county and Danville to visit and patronize our businesses. I have received data that indicates there are approx. 2,050 households within a 3-mile radius of the Mt. Hermon Shopping Center. This area is one of the most condensed 3-mile radiuses of population of a district in the county. With an average of 2-3 drivers per household, this amounts to at least 5000-6000 citizens in the immediate 2-3 mile radius traveling in and out and across the Rt. 41. This does not take into account the thousands of commuters traveling to and from the county and the city of Danville every day. A 2021 study revealed the average daily traffic at the Orphanage Road intersection was 16,000K. Norris Funeral Home reports it has an average of 350+ funerals per year, which means a daily increase of traffic at the time of the funeral. As with generations gone by, unfortunately today we do not see opposite approaching traffic stopping or slowing for funeral processions. Mt. Hermon Baptist Church is located approx. a block from the shopping center and the funeral home. In addition to Sunday and Wednesday activities, they have a daily pre- school and funerals are often held there as well. By way of comparison, the intersection of Rt. 29 and Tightsqueeze Road has approx. 50 businesses around that intersection, and it has a stop light. In addition, the Brosville Station area on Rt. 58W & Berry Hill Road has fewer businesses, but more traffic and there is a stoplight. From the county line at Orphanage, the speed limit for the 4-lane road is 45 mph. At Mt. Hermon Baptist Church, the road drops to 2 lanes yet the speed increases to 55 mph, which makes no sense because that speed increase is only for approx. a half mile and runs in front of Twin Springs Elementary School. Only when you get to the intersection of Rt. 863/R&L Smith Rd./Robertson Lane does it drop to 45 mph due to turning traffic and then immediately returns to 55 mph all the way to Rt. 57. If VDOT does not approve a speed reduction along the commercial corridor, a traffic signal or several signals with warnings approaching, would at least slow traffic down. I obtained from PC 9-1-1Communications Dept. the following data: Between January 2018 and August 2021 (a little less than 4 years), there were 450+ 9-1-1 traffic accident calls for the stretch of 41 between Orphanage Rd. and Robertson Lane. A further search showed a total of 600+ 9-1-1 traffic accident calls covering from Orphanage Rd. to Rt. 57 (Callands Road) for a 5-year period. This averages 120-150 traffic accident calls per year or approx. one every other day. There have been 5 fatalities on Rt. 41 during that period, 4 of which were on the stretch from Orphanage through the Mt. Hermon commercial corridor. The 5th one was closer to Rt. 57. There are 3 entrance/exits in front of the Tuscarora Shopping Center and one entrance/exit on the side on Mt. Hermon Circle, all which are directly across from entrances/exits into Ma Possums Restaurant, Norris Funeral Home, and Dollar General . This intersection is Mt. Hermon Circle and Oak Forest Road. For purposes of this upcoming study, suggestions from citizens and business representatives are made for consideration of a traffic signal at one or more of the following intersections: 1. Mt. Hermon Cir. & Oak Forest Dr. at Tuscarora Shopping Center & close proximity to Golf Club Road and Mt. Hermon Baptist Church 2. Jeanette Drive & Rt. 41 at the entrance to Fairmont Estates 3. Orphanage Road and Rt. 41at the county/city line I have signatures from 50+ of the business owners or managers in the Mt. Hermon area in support of this study. Thank you for your time in listening and Mr. Jay Craddock is here to offer more information and to answer any questions you may have. Brenda Bowman Attachment - Project Pipeline <> OVERVIEW Project Pipeline is a performance-based planning program to identify cost-effective solutions to multimodal transportation needs in Virginia. Through this planning process, projects and solutions may be considered for funding through programs, including SMART SCALE, revenue sharing, interstate funding and others. Project Pipeline aims to implement a statewide look at needs and formalize the connection with planning, funding and programming transportation solutions for Virginia. The objective of the program is to focus on the Commonwealth Transportation Board-adopted VTrans priority locations and corridors. The program, led by the Office of Intermodal Planning and Investment, is built around a performance-based planning process. The goal is to develop projects and investment strategies that can be considered for funding. Project Pipeline methodology is based on VDOT’s STARS program which data-based recommendations have had an 80% success rate in getting funded through SMART SCALE. PROGRAM PURPOSE View the Program Overview Presentation (PDF, 2.8MB). Project Pipeline intends to: • Ensure needs are understood before offering solutions • Focus the Commonwealth's limited state planning/project development resources on priorities established by the Commonwealth Transportation Board through VTrans • Streamline project planning and improve project readiness • Develop and refine tools to share data and improve collaboration • Institutionalize performance-oriented and multidisciplinary approach PROGRAM GUIDE This Program Guide outlines the policies and procedures related to Project Pipeline. The Program was initiated in the spring of 2021. The Program Guide is intended to document the processes and procedures of the first round of studies, as well as layout the proposed future schedule, operation, and roles and responsibilities of study partners at the state, regional and local levels. The Program Guide is also meant to serve as a resource for planners, engineers, other professionals, and Virginians interested in the processes, data sources and methods used for planning, funding, and programming transportation solutions. 6.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Information Only Agenda Title: Town of Chatham/County Master Water and Sewer Agreement Revisions Discussion (5 minutes) Staff Contact(s): Chris Adcock Agenda Date: February 21, 2023 Item Number: 6.a. Attachment(s): None Reviewed By: Chris D. Adcock, County Public Works Director, will briefly review and discuss the Town of Chatham/County Master Water and Sewer Agreement final revisions. 7.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Closed Session Agenda Title: Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body. (Contact: Board of Supervisors) Staff Contact(s): Vaden Hunt Agenda Date: February 21, 2023 Item Number: 7.a. Attachment(s): None Reviewed By: (1) Legal Authority: Virginia Code § 2.2-3711(A)(1) Subject Matter: County Administrator Search/County Attorney Employment Discussion Purpose: Review and Discussion of Related Next Steps 9.a. BOARD OF SUPERVISORS EXECUTIVE SUMMARY Action Item Agenda Title: Closed Session Certification Staff Contact(s): Kaylyn McCluster Agenda Date: February 21, 2023 Item Number: 9.a. Attachment(s): None Reviewed By: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Work Session on February 21, 2023, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Timothy W. Chesher Yes/No William V. (“Vic”) Ingram Yes/No Ronald S. Scearce Yes/No Robert M. Tucker, Jr. Yes/No Robert (“Bob”) W. Warren Yes/No Timothy W. Dudley Yes/No Darrell W. Dalton Yes/No