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01-17-2023 Business Meeting Agenda Packet BOARD OF SUPERVISORS BUSINESS MEETING Tuesday, January 17, 2023 – 7:00 PM Board Meeting Room 39 Bank Street, SE, Chatham, Virginia 24531 AGENDA 1. CALL TO ORDER (7:00 PM) 2. ROLL CALL 3. MOMENT OF SILENCE 4. PLEDGE OF ALLEGIANCE 5. AGENDA ITEMS TO BE ADDED 6. APPROVAL OF AGENDA 7. CONSENT AGENDA a. Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster) b. County's 2022 December Bill List Approval (online); (Staff Contact: Kimberly G. Van Der Hyde) c. Ordinance Ratifying DSS Year-End Bonuses (Staff Contact: Kimberly G. Van Der Hyde) d. Grant Appropriation Requests Approval (Staff Contact: Kimberly G. Van Der Hyde) e. MVP Landfill Pipeline Crossing Agreement Execution Approval (Staff Contact: Chris D. Adcock) f. 4th Chatham/County Master Water/Sewer Agreement Extension Execution Approval (Staff Contact: Chris D. Adcock) g. County/Mecklenburg Electric Cooperative Right-of-Way Easement for Underground Facilities Execution Approval (Staff Contact: Chris D. Adcock) h. WPPDC CEDS Prioritized List Submission (Staff Contact: Matthew D. Rowe) Business Meeting - January 17, 2023 i. Gladys Wimbush (Honoring her 100th Birthday) Certificate Approval; (Staff Contact: Kaylyn M. McCluster) 8. PRESENTATIONS a. General Presentations (Board of Supervisors) b. Danville Redevelopment and Housing Authority Presentation (Presenter: Larissa Deedrich) 9. HEARING OF THE CITIZENS Each person addressing the Board under Hearing of the Citizens shall be a resident or land owner of the County, or the registered agent of such resident or land owner. Each person shall step up, give his/her name and district in an audible tone of voice for the record, and unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes. No person shall be permitted to address the Board more than once during Hearing of the Citizens. All remarks shall be addressed to the Board as a body and not to any individual member thereof. Hearing of the Citizens shall last for a maximum of forty-five (45) minutes. Any individual that is signed up to speak during said section who does not get the opportunity to do so because of the aforementioned time limit, shall be given speaking priority at the next Board meeting. Absent Chairman’s approval, no person shall be able to speak who has not signed up. 10. PUBLIC HEARINGS A. Rezoning Public Hearings Pursuant to Article V, Division 6, of the Pittsylvania County Zoning Ordinance, the Board of Supervisors have been empowered to hear and decide specific zoning issues and zoning map changes in support of said Ordinance. In accomplishing this important task, the Board is responsible for promoting the health, safety, and general public welfare of the citizens of Pittsylvania County. The Board must ensure that all of its decisions and regulations be directed to these goals and that each be consistent with the environment, the comprehensive plan, and in the best interest of Pittsylvania County, its citizens, and its posterity. Case 1: Public Hearing: Case R-22-030; Mount Zion Baptist Church; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted (Supervisor Tucker). Case 2: Public Hearing: Case R-22-039; JDA Associates, Inc; Rezoning from A- 1, Agricultural District, to R-1, Residential Suburban Subdivision District. The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted (Supervisor Warren). B. Other Public Hearings Each person addressing the Board under a Public Hearing shall step up, give his/her name and district, and/or his/her place of residency for non-County citizens, in an Business Meeting - January 17, 2023 audible tone of voice for the record, and unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes; speakers for a group shall be limited to ten (10) minutes. Speakers shall conclude their remarks at that time, unless the consent of the Board is affirmatively given to extend the speakers allotted time. Absent Chairman’s approval, no person shall be able to speak who has not signed up. 1. Public Hearing: Water/Sewer Rate Increase (Staff Contact: Chris D. Adcock) 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. MATTERS FROM WORK SESSION (IF ANY) 14. BOARD MEMBER REPORTS 15. COUNTY ADMINISTRATOR REPORTS 16. ADJOURNMENT Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster) Staff Contact(s): Kaylyn M. McCluster Agenda Date: January 17, 2023 Item Number: 7.a Attachment(s): 12-20-2022 Joint Meeting - Planning and BZA - DRAFT 12-20-2022 Work Session - DRAFT 12-20-2022 Business Meeting - DRAFT 01-03-2023 Reorganizational Meeting - DRAFT Reviewed By: SUMMARY: For the Board’s review and consideration, attached are the following recent Board Meeting Minutes: (1) 12/20/22 (Joint Meeting); (2) 12/20/20 (Work Session); (3) 12/20/22 (Business Meeting); and (4) 1/3/23 (Reorganizational Meeting). FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board adopt the Board Meeting Minutes as attached and presented. MOTION: “I make a Motion to adopt the Board Meeting Minutes as attached and presented.” 7.a Packet Pg. 4 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS JOINT MEETING WITH PLANNING COMMISSION AND BOARD OF ZONING APPEALS December 20, 2022 VIRGINIA: The Pittsylvania County Board of Supervisors’ Joint Meeting was held on December 20, 2022, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (3:00 PM) Ingram called the Meeting to Order at 3:00 PM. ROLL CALL The following Members were present Attendee Name Title Status Arrived William V. ("Vic”) Ingram Chairman - Tunstall District Present 2:56 PM Tim Chesher Supervisor - Dan River District Present 2:52 PM Darrell Dalton Supervisor - Callands-Gretna District Present 2:55 PM Timothy W. Dudley Supervisor - Staunton River District Present 2:59 PM Ronald S. Scearce Supervisor - Westover District Present 3:06 PM Robert M Tucker, Jr Supervisor - Banister District Present 2:54 PM Robert ("Bob") W. Warren Supervisor - Chatham-Blairs District Present 3:01 PM The following Planning Commission Members were present: Gary Oakes Richard Waters Janet Mease Fred Webb (will be joining the Planning Commission in January) The following Board of Zoning Appeals Members were present: Joseph Craddock Ryland Brumfield R. Allan Easley Carroll Yeaman APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Chesher SECONDER: Dalton AYES: Ingram, Chesher, Dalton, Dudley, Tucker Jr, Warren ABSENT: Scearce PRESENTATIONS 7.a.a Packet Pg. 5 Attachment: 12-20-2022 Joint Meeting - Planning and BZA - DRAFT (3542 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. December 20, 2022 Board of Supervisors Joint Meeting a. Zoning Ordinance Update Presentation (Staff Contact: Emily S. Ragsdale); (Presenter: The Berkley Group) Caroline Vanterve, Planner with The Berkley Group, reviewed the County’s Zoning Ordinance Update with the Board, Planning Commission, and the Board of Zoning Appeals. Her presentation can be found on the County’s website at www.pittsylvaniacountyva.gov. The Board requested County Staff to color code certain things such as State mandates, items that can be adjusted, and best practices to give the Board an idea of what items i n the Zoning Ordinance update they have flexibility on. ADJOURNMENT Ingram adjourned the Meeting at 3:58 PM. 7.a.a Packet Pg. 6 Attachment: 12-20-2022 Joint Meeting - Planning and BZA - DRAFT (3542 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS WORK SESSION December 20, 2022 VIRGINIA: The Pittsylvania County Board of Supervisors’ (“Board”) Work Session was held on December 20, 2022, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (4:30 PM) Ingram called the Meeting to Order at 4:30 PM. ROLL CALL The following Board Members were present: Attendee Name Title Status Arrived William V. ("Vic") Ingram Chairman - Tunstall District Present 4:08 PM Tim Chesher Supervisor - Dan River District Present 4:09 PM Darrell Dalton Supervisor - Callands-Gretna District Present 4:10 PM Timothy W. Dudley Supervisor - Staunton River District Present 4:09 PM Ronald S. Scearce Supervisor - Westover District Present 4:10 PM Robert M Tucker, Jr. Supervisor - Banister District Present 4:10 PM Robert ("Bob”) W. Warren Supervisor - Chatham-Blairs District Present 4:09 PM APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Chesher SECONDER: Dudley AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucker , Warren PRESENTATIONS a. School Board Gun Resolution Presentation (Staff Contacts: The Honorable Bryan Haskins and the Honorable Sheriff Taylor); (15 minutes) The Honorable Bryan Haskins, Commonwealth’s Attorney discussed with the Board implications of the School Board’s recently adopted Gun Free Zone Resolution. Haskins stated there must be signs posted stating that it is a gun free zone, and if they are in violation, they can be charged for trespassing. Signs have not been posted as to date. The School Board did go back and table this Resolution being effective until March. Warren stated the School Board should have reached out and had this discussion with the Board before making a decision such as this, especially since the County used ARPA funds to renovate the ECC as the Board Meeting Room that is used by both the Board and the School Board. b. 2022 Comprehensive Annual Financial Report Presentation (Staff Contact: Kimberly G. Van Der Hyde); (Presenter: Scott Wickham); (45 minutes) 7.a.b Packet Pg. 7 Attachment: 12-20-2022 Work Session - DRAFT (3542 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors December 20, 2022 Work Session Scott Wickham, CPA, Robinson, Farmer, Cox Associates, presented the County’s FY2022 Comprehensive Annual Financial Report to the Board, which can be found on the County’s website at www.pittsylvaniacountyva.gov. c. Mid-Year County Budget Amendments Review (Staff Contact: Kimberly G. Van Der Hyde); (10 minutes) There is a Public Hearing on this item at the night’s Business Meeting and due to time, Van Der Hyde will discuss this item then. d. Personal Property Tax Rate Discussion (Staff Contact: Kimberly G. Van Der Hyde); (10 minutes) This item has been discussed before because the optics of the Personal Property Tax Rate is at $9.00, but the methodology is different from other localities. There are a lot of moving parts to this, and the Board, Staff, and the Commissioner of the Revenue would have to would have to work very close together if updating this formula and it will be a long process. County Staff will get information together to bring back in January. e. Potential Resolution Supporting Arming Public School Teachers Discussion (Contact: Supervisor Scearce) Scearce desires to have teachers as special Conservators of the Peace in the schools and requested a letter or Resolution be sent to the Attorney General to get an opinion. Ingram stated he wishes to hold a Joint Meeting with the School Board soon to discuss this item. f. Christmas 2022 Solid Waste Plan Discussion (Staff Contact: Chris D. Adcock); (10 minutes) Adcock, County Public Works Director, proposed to close County Convenience Sites at 8:00 p.m. on Christmas Eve, December 24, 2022, and have the sites closed on Sunday, Christmas Day, December 25, 2022. Sites would open as normal at 6:00 a.m. on Monday, December 26, 2022. This schedule would give the County’s 40+ site attendants time to spend with their families on Christmas Day. By having the sites closed on Sunday, County Solid Waste Staff will be more prepared to handle the Christmas trash load during their regular daily schedule, as opposed to playing catch-up to sites that may get overwhelmed on Sunday, Christmas D ay. Other plans are to do compaction efforts at needed sites on Christmas Eve, focus and monitor cameras to catch any illegal dumping at gates, communicate to County citizens via County’s social media platforms, secure assistance from contract haulers, and provide extra containers at the County’s busiest sites. Adcock feels most of the public will understand this Christmas Day closure and the County’s hard-working Public Works Staff will get a much-needed break. Adcock also researched how surrounding Counties operate for Holidays. Henry County closes all its sites on Thanksgiving, Christmas, and New Year’s Day. Bedford County’s gated collection sites are closed on those Holidays, in addition to Memorial Day, July 4th, and Labor Day. Caswell County’s sites are closed on Sundays and Christmas Day. Franklin Count y’s manned green box sites are also closed on Christmas. Pending the Count y’s successful completion of this Christmas Day closure, County Public Works Staff desires, in th e future, that 7.a.b Packet Pg. 8 Attachment: 12-20-2022 Work Session - DRAFT (3542 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors December 20, 2022 Work Session the Board to consider closing County sites on all major Holidays. Ingram stated he supports this suggestion. Warren stated he supports the Christmas Day closure, but he does not desire to close on all holidays. Citizens expect the sites to be open, and Warren suggested looking at split shifts or other time off for the Landfill employees who work on other County Holidays. There was consensus of the Board to close convenience sites on Christmas Day. CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 6:11 PM. RESULT: ADOPTED [UNANIMOUS] MOVER: Dudley SECONDER: Dalton AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucker, Warren a. Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body. (Contact: Board of Supervisors) (1) Legal Authority: Virginia Code § 2.2-3711(A)(1) Subject Matter: County Administrator Search/Interim County Administrator Discussion Purpose: Discussion of Next Steps b. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (Staff Contact: Matthew D. Rowe) (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matters: Projects Polo and Tank Purpose: Economic Development Updates on Unannounced Prospective Business/Industry or Expansion of Existing Business/Industry RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION The Board returned to Open Session at 6:59 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ CLOSED MEETING CERTIFICATION 7.a.b Packet Pg. 9 Attachment: 12-20-2022 Work Session - DRAFT (3542 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors December 20, 2022 Work Session BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Work Session on December 20, 2022, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Timothy W. Chesher Yes Darrell W. Dalton Yes Timothy W. Dudley Yes Ronald S. Scearce Yes Robert M. Tucker, Jr. Yes Robert (“Bob”) W. Warren Yes William V. (“Vic”) Ingram Yes ADJOURNMENT Ingram adjourned the Meeting at 7:00 PM. 7.a.b Packet Pg. 10 Attachment: 12-20-2022 Work Session - DRAFT (3542 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) PITTSYLVANIA COUNTY BOARD OF SUPERVISORS BUSINESS MEETING December 20, 2022 VIRGINIA: The Pittsylvania County Board of Supervisors’ (“Board”) Business Meeting was held on December 20, 2022, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (7:00 PM) Ingram called the Meeting to Order at 7:00 PM. ROLL CALL The following Board Members were present. Attendee Name Title Status Arrived William V. ("Vic”) Ingram Chairman - Tunstall District Present 6:47 PM Tim Chesher Supervisor - Dan River District Present 6:52 PM Darrell Dalton Supervisor - Callands-Gretna District Present 6:46 PM Timothy W. Dudley Supervisor - Staunton River District Present 6:52 PM Ronald S. Scearce Supervisor - Westover District Present 6:46 PM Robert M Tucker, Jr. Supervisor - Banister District Present 6:46 PM Robert ("Bob") W. Warren Supervisor - Chatham-Blairs District Present 6:47 PM APPROVAL OF AGENDA Motion to approve the Agenda with the removal of item 7i from the Consent Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Tucker SECONDER: Ingram AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucke r, Warren CONSENT AGENDA Motion to approve Consent Agenda, absent of item 7i. RESULT: ADOPTED [UNANIMOUS] MOVER: Warren SECONDER: Ingram AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucker , Warren a. County's 2022 November Bill List Approval (online); (Staff Contact: Kimberly G. Van Der Hyde) b. November Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster) c. Virginia Code 2.2-3712(B) Public Announcement Approval (Staff Contact: Kaylyn M. McCluster) 7.a.c Packet Pg. 11 Attachment: 12-20-2022 Business Meeting - DRAFT (3542 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors December 20, 2022 Business Meeting d. TLAC’s Revised Cooperative Agreement Approval (Staff Contact: Kaylyn M. McCluster) e. Appointment: Planning Commission (Westover District); (Fred Webb); (Contact: Supervisor Scearce) f. Appointment: Library Board (Staunton River District); (David Law); (Contact: Supervisor Dudley) g. Resolution # 2022-12-01 (Virginia Code § 15.2-5136 Water and Sewer Preliminary Rate Schedule Change Notice) Adoption (Staff Contact: Chris D. Adcock) h. Resolution # 2022-12-02 (Broadband Revenue Share Expenditure Policy) Adoption (Staff Contact: Dave F. Arnold) j. Certificate of Excellence Approval (Tunstall Volleyball); (Contact: Chairman Ingram) k. Certificate of Recognition Approval (Faith Memorial Baptist Church 50 Year Anniversary); (Contact: Chairman Ingram) l. Certificate of Recognition Approval (DPCS 50 Year Anniversary); (Contact: Chairman Ingram) m. Solid Waste Roll-off Truck Purchase Approval (Staff Contact: Chris Adcock) n. CPMT Lease Agreement Renewal Approval (Staff Contact: Christopher C. Slemp) o. ETC Parking Lot Lease Execution Approval (Staff Contact: Christopher C. Slemp) ITEMS REMOVED FROM CONSENT AGENDA i. Resolution # 2022-12-03 (Support for Naming Megasite Road for Harville/Saunders) Adoption (Contact: Supervisor Warren) RESULT: APPROVED [UNANIMOUS] MOVER: Warren SECONDER: Ingram AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucker Jr, Warren PRESENTATIONS a. General Presentations (Board of Supervisors) The Board presented certificates to Tunstall Volleyball, Faith Memorial Church, and DPCS. b. Health Collaborative Presentation (Staff Contact: Kaylyn M. McCluster); (Presenter: Maggie Richardson) Maggie Richardson, Regional Coordinator for The Health Collaborative, presented to the Board the 2021 Dan River Region Health Equity Report and Action Planning Process. Her presentation can be found on the County’s website at www.pittsylvaniacountyva.gov. c. DPCS Annual Report (Contacts: Jim Bebeau/Kim Van Der Hyde) 7.a.c Packet Pg. 12 Attachment: 12-20-2022 Business Meeting - DRAFT (3542 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors December 20, 2022 Business Meeting Bebeau, Danville-Pittsylvania Community Services Director, was present and Van Der Hyde presented the DPCS’ Annual Report to the Board. Bebeau also stated they have closed on their new building and have begun the process for renovations. d. Youth Commission Introduction (Staff Contact: Justin P. Price) Price, Parks and Recreation Director, and Kelsie Myers, Program Coordinator, introduced the 2022-2023 County Youth Commission to the Board. Its members include the following: • Ella Bray - Tunstall High School, 9th Grade; • Gracie Johnson - Dry Fork Christian School, 10th Grade; • Kaleigh Johnson - Dry Fork Christian School, 12 Grade; • Shemariah Jones - Chatham High School, 9th Grade; • Brady Slattery - Tunstall High School, 10th Grade; • Leara Slattery - Tunstall High School, 12th Grade; and • Amare White - Dan River High School, 10th Grade. HEARING OF THE CITIZENS Marie Souser, Staunton River District, stated she lives on Worley Court which connects to Rockford School Road and Highway 29. There is erosion on that road and is in desperate need of help. Hunt provided his business card and is going to get in touch with VDOT and attempt a resolution. Jim Scearce, Westover District, spoke on the current Hearing of the Citizens, and the reason for Hearing of the Citizens is to exercise freedom of speech and to petition the elected officials of concerns about how they are conducting the people’s business. He stated that he was denied those right at last month's meeting. He stated the Board is continuously playing politics and gave examples. He encouraged all supervisors to treat the taxpayer’s money as their own. John Zelinski, Chatham-Blairs District, voiced his concerns regarding being able to get answers in the County. He stated he would like term limits for the Board Members and made recommendations for Fire and Rescue. Vanessa Scearce, Westover District, voiced her concerns about the privilege of speaking at the meetings and the possibility of losing the privilege of your right to carry based on occupation, and she also stated that she hopes everyone truly knows Jesus and the reason for the season. PUBLIC HEARINGS Rezoning Public Hearings 7.a.c Packet Pg. 13 Attachment: 12-20-2022 Business Meeting - DRAFT (3542 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors December 20, 2022 Business Meeting Case 1: Public Hearing: Case R-22-033; Roger and Lisa Pleasant; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District; The Planning Commission recommended, by an 6-0 vote, with no opposition, that the Petitioners' request be granted (Supervisor Ingram). In Case R-22-033, Roger and Lisa Pleasant (“Petitioners”) have petitioned to rezone 1.69 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow the property to be consolidated with an adjacent parcel zoned A-1). The subject property is located on State Road 853/Inman Road, in the Tunstall Election District, and shown on the Tax Maps as part of GPIN # 1369-47-5385. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On November 1, 2022, the Planning Commission recommended, by a 6-0 vote, with no opposition, that the Petitioners’ request be granted. Ingram opened the Public Hearing at 8:00 PM. Roger and Lisa Pleasant were present to represent the Petition. No one signed up to speak and Ingram closed the Public Hearing at 8:01 PM. Motion to approve the rezoning of 1.69 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow property lines to be adjusted. RESULT: APPROVED [UNANIMOUS] MOVER: Ingram SECONDER: Warren AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucker , Warren Case 2: Public Hearing: Case R-22-034: John and Rosemary Martin; Rezoning from M- 1, Industrial District, Light Industry, to R-1, Residential Suburban Subdivision District; The Planning Commission recommended, by an 6-0 vote, with no opposition, that the Petitioners' request be granted (Supervisor Chesher). In Case R-22-034, John and Rosemary Martin (“Petitioners”) have petitioned to rezone 0.339 acres from M-1, Industrial District, Light Industry, to R-1, Residential Suburban Subdivision District (allow the property to be consolidated with an adjacent parcel zoned R-1). The subject property is located on State Road 733/Barker Road, in the Dan River Election District, and shown on the Tax Maps as part of GPIN # 2347-69-4959. Once the property is rezoned to R-1, all uses listed under Pittsylvania County Code § 35-222 are permitted. On November 1, 2022, the Planning Commission recommended, by a 6-0 vote, with no opposition, that the Petitioners’ request be granted. Ingram opened the Public Hearing at 8:01 PM. John Martin was present to represent the Petition. No one signed up to speak and Ingram closed the Public Hearing at 8:02 PM. 7.a.c Packet Pg. 14 Attachment: 12-20-2022 Business Meeting - DRAFT (3542 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors December 20, 2022 Business Meeting Motion to approve the rezoning of 0.339 acres from M-1, Industrial District, Light Industry, to R-1, Residential Suburban Subdivision District, to allow property lines to be adjusted. RESULT: APPROVED [UNANIMOUS] MOVER: Chesher SECONDER: Dudley AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucker, Warren Case 3: Public Hearing: Case R-22-035 Christy Hicks; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District; The Planning Commission recommended, by an 6-0 vote, with no opposition, that the Petitioners' request be granted (Supervisor Scearce). In Case R-22-035, Christy Hicks (“Petitioner”) has petitioned to rezone two (2) parcels, totaling 7.56 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (allow for a summer camp). The subject property is located on State Road 724/Mill Creek Road, in the Westover Election District, and shown on the Tax Maps as GPIN #s 2318-15-3457 and 2318-15-4714. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On November 1, 2022, the Planning Commission recommended, by a 6-0 vote, with no opposition, that the Petitioner’s request be granted. Ingram opened the Public Hearing at 8:03 PM. Christy Hicks was present to represent the Petition. No one signed up to speak and Warren closed the Public Hearing at 8:04 PM. Motion to approve the rezoning of two (2) parcels, totaling 7.56 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be used for a summer camp. RESULT: APPROVED [UNANIMOUS] MOVER: Scearce SECONDER: Warren AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucker, Warren Other Public Hearings 1. Public Hearing: Mid-Year County Budget Amendments (Staff Contact: Kimberly G. Van Der Hyde) Van Der Hyde stated that mid-year, a review of the County’s financials is performed to ensure that proper County Budget amounts have been appropriated by the Board. These appropriations are primarily for grants, insurance claims, and contributions that have occurred since the adoption of the FY2023 County Budget. The Budget transfers have no monetary effect on the County Budget since monies are simply being moved from one (1) line item to the next to cover shortages. The Budget Appropriations included are utilizing 2023 anticipated revenues that have not been previously budgeted. 7.a.c Packet Pg. 15 Attachment: 12-20-2022 Business Meeting - DRAFT (3542 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors December 20, 2022 Business Meeting Ingram opened the Public Hearing at 8:06 PM. No one signed up to speak and Ingram closed the Public Hearing at 8:11 PM. Motion to approve FY2023 Budget adjustments/transfers in the amount of $6,143,160.34 as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Dudley SECONDER: Chesher AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucker, Warren 2. Public Hearing: Schools’ Sales Tax Referendum Ordinance (PCC §§ 6-3.2, 6-3.3, 6- 3.4, and 6-3.5); (Staff Contact: Kimberly G. Van Der Hyde) Previously, the Board requested the Court Order a Referendum election be held pursuant to § 58,1-605.1, Code of Virginia, 1950, as amended, in the County on the question of authorizing the County to levy a general retail sales tax at a rate not to exceed one percent (1%) for use solely for capital projects for the construction and renovation of County Schools. Accordingly, by Order entered on February 18, 2022, the Court ordered that Referendum Election be held in the County on November 8, 2022. A majority of voters who voted in the Referendum Election voted “Yes” on the question and the Referendum was approved. These additions to PCC Code are reflective of this approval. Ingram opened the Public Hearing at 8:12 PM. No one signed up to speak and Ingram closed the Public Hearing at 8:17 PM. Motion to approve the additions of PCC Sections 6-3.2, 6.3.3, 6-3.4, and 6-3.5, as presented, to the County Code. RESULT: APPROVED [UNANIMOUS] MOVER: Ingram SECONDER: Tucker AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucker , Warren NEW BUSINESS a. Potential Future Jail Naming Discussion (Contact: Chairman Ingram) Ingram made a Motion to name the new jail in honor of the late Sheriff E. Taylor McGregor, Sr., and it would be called the Taylor E. McGregor Sr. Adult Correctional Facility. Warren stated he thinks this is a wonderful idea, but his concern is that if action is taken, they cannot bind future Boards. Tucker stated he remembers, appreciates, and respects McGregor, but feels that if this Board makes this decision, they are limiting what the citizens and community may want. Warren recommended sending this item to the Naming Committee. 7.a.c Packet Pg. 16 Attachment: 12-20-2022 Business Meeting - DRAFT (3542 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors December 20, 2022 Business Meeting Motion to table this item. RESULT: APPROVED [UNANIMOUS] MOVER: Tucker SECONDER: Warren AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucker, Warren BOARD MEMBER REPORTS • Chesher thanked everyone for being in attendance and he wished everyone a Merry Christmas. He also stated he received clear bloodwork and is so thankful for this health. He has learned so much this year and is still learning. He thanked the everyone for their support and prayers throughout the year. • Dudley thanked everyone for coming out to the Meeting and stated it has been a good year. He urged everyone to reach out to those hurting during the holiday season. He thanked County Staff and Board Members for all of the hard work they put in, and he also thanked his wife for her support. • Dalton thanked everyone for coming out and wished everyone a Merry Christmas and Happy New Year. He asked for everyone to remember the Anna Falls family. She was a longtime County employee who passed away this week. He thanked County Staff and the Board Members. • Tucker echoed sentiments of the Board. He thanked citizens for being in attendance and thanked the Board for the hard work they do. This season gives us time to reset for the new year and he wishes for everyone to remember the real reason we celebrate this time of year. • Scearce wished everyone a Merry Christmas and Happy New Year. He also stated the Friends of the NRA banquet is February 25th and the tickets are going fast, so if anyone plans to attend, he urged to get tickets soon. • Warren echoed sentiments of the Board. Due to two (2) citizens mentioning issues getting in touch with Board Members, he stated that there have been technological problems with email and phone service. He wished everyone a Merry Christmas to everyone and to remember the reason for the season. He challenged everyone to look around and be conscious of those who are less fortunate. • Ingram stated 2022 was a good year and recapped highlights from the year. He stated he is thankful for the opportunity to serve as Chairman of this Board, as well as RIFA. He thinks a lot has been accomplished this year. He wished everyone a Merry Christmas and is looking forward to great things happening in 2023. 7.a.c Packet Pg. 17 Attachment: 12-20-2022 Business Meeting - DRAFT (3542 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors December 20, 2022 Business Meeting COUNTY ADMINISTRATOR REPORTS Hunt stated that yesterday was his 91st day as Interim County Administrator. He stated he has learned that this job cannot be done without great County Staff, and he is grateful for them. He is also grateful for the Board and their faith, commitment, and belief in him, and a lot was accomplished this year. He wished everyone a Merry Christmas and Happy New Year. ADJOURNMENT Ingram adjourned the 8:42 PM. 7.a.c Packet Pg. 18 Attachment: 12-20-2022 Business Meeting - DRAFT (3542 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) PITTSYLVANIA COUNTY BOARD OF SUPERVISORS REORGANIZATIONAL MEETING January 3, 2023 VIRGINIA: The Pittsylvania County Board of Supervisors’ (“Board”) Reorganizational Meeting was held on January 3, 2023, in the County Administration Conference Room, 1 Center Street, Chatham, Virginia 24531. CALL TO ORDER (5:00 PM) Hunt called the Meeting to Order at 5:00 PM. ROLL CALL The following Board Members were present. Attendee Name Title Status Darrell Dalton Chairman - Callands-Gretna District Present Timothy W. Dudley Vice Chairman - Staunton River District Present Tim Chesher Supervisor - Dan River District Present William V. ("Vic") Ingram Supervisor - Tunstall District Present Ronald S. Scearce Supervisor - Westover District Present Robert M Tucker, Jr. Supervisor - Banister District Present Robert ("Bob") W. Warren Supervisor - Chatham-Blairs District Present APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Dudley SECONDER: Tucker AYES: Dalton, Dudley, Chesher, Ingram, Scearce, Tucker Jr, Warren CHAIRMAN NOMINATION AND ELECTION a. Nomination and Chairman Election Hunt opened the floor for Chairman nomination. Ingram nominated Dalton as Chairman. Dudley stated that he met with Dalton before this Meeting, and they have agreed to bring this Board back together. Tucker stated he had spoken with Dalton and Dudley to ensure that the County could find something amicable, and they could compromise and show solidarity, so that the Board itself could present a united front. They are extending the olive branch in hopes that others will do the same, and to start out 2023 by working together. Warren stated he come to the Meeting with all intentions of not supporting Dalton, and it goes back to this Meeting last year and the way it was conducted. He stated he is holding him accountable to be a good Chairman and will follow rules and procedures. He also extended the olive branch and wants to truly see if the Board can have a reset. 7.a.d Packet Pg. 19 Attachment: 01-03-2023 Reorganizational Meeting - DRAFT (3542 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors January 3, 2023 Reorganizational Meeting RESULT: APPROVED [UNANIMOUS] MOVER: Ingram SECONDER: Chesher AYES: Dalton, Dudley, Chesher, Ingram, Scearce, Tucke r Jr, Warren VICE-CHAIRMAN NOMINATION AND ELECTION a. Nomination and Vice-Chairman Election Dalton opened the floor for Vice-Chairman nominations. Ingram nominate Chesher as Vice- Chairman. Nomination failed due to lack of second. Tucker nominated Dudley as Vice-Chairman. RESULT: APPROVED [6 TO 1] MOVER: Tucker SECONDER: Warren AYES: Dalton, Dudley, Chesher, Scearce, Tucker Jr, Warren NAYS: Ingram BOARD BYLAWS ADOPTION a. Adoption of Board Bylaws Motion to adopt Board Bylaws. RESULT: APPROVED [UNANIMOUS] MOVER: Dudley SECONDER: Warren AYES: Dalton, Dudley, Chesher, Ingram, Scearce, Tucker Jr, Warren 2023 MEETING SCHEDULE ADOPTION a. Adoption of 2023 Meeting Schedule 2023 Proposed Meeting Schedule January 17, 2023 February 21, 2023 March 21, 2023 April 18, 2023 May 16, 2023 June 20, 2023 July 18, 2023 August 15, 2023 September 19, 2023 7.a.d Packet Pg. 20 Attachment: 01-03-2023 Reorganizational Meeting - DRAFT (3542 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors January 3, 2023 Reorganizational Meeting October 17, 2023 November 21, 2023 December 19, 2023 *All Work Session start times will be determined monthly. All Business Meetings to begin at 7:00 PM. All Meeting will be in the Board Meeting Room located at 39 Bank Street, Chatham, Virginia 24531. Motion by Chesher, second by Ingram, to adopt the Meeting schedule as presented. Substitute Motion by Warren to adopt the Meeting schedule as presented, with the elimination of the Work Sessions to begin at 4:30 PM and include that Work Sessions start times will be determined monthly and the determined time will be at the discretion of the Chairman, Vice - Chairman, and County Administrative Staff. RESULT: APPROVED [UNANIMOUS] MOVER: Warren SECONDER: Tucker AYES: Dalton, Dudley, Chesher, Ingram, Scearce, Tucker Jr, Warren STANDING COMMITTEES a. Finance/Insurance Committee Robert Warren, Chairman Robert Tucker, Jr. Timothy Dudley Timothy Chesher b. Personnel Committee Darrell Dalton, Chairman Ronald Scearce Vic Ingram c. Property/Building Committee Timothy Chesher, Chairman Vic Ingram Timothy Dudley d. Legislative Committee Timothy Chesher, Chairman Robert Tucker, Jr. Robert Warren SPECIAL COMMITTEES 7.a.d Packet Pg. 21 Attachment: 01-03-2023 Reorganizational Meeting - DRAFT (3542 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors January 3, 2023 Reorganizational Meeting a. Computer/Radio/Telecommunications Committee Ronald Scearce, Chairman Vic Ingram Timothy Chesher b. Board of Supervisors/School Board Liaison Committee Robert Tucker, Jr. Vic Ingram Robert Warren c. Economic Development Committee Darrell Dalton, Chairman Robert Tucker, Jr. Robert Warren d. Solid Waste Committee Ronald Scearce, Chairman Timothy Dudley Vic Ingram e. Naming Committee Robert Warren, Chairman Vic Ingram Ronald Scearce OTHER CHAIRMAN APPOINTMENTS a. Dan River Business Development Center Timothy Chesher b. Danville-Pittsylvania County Regional Industrial Facility Authority (1 Board Member, 1-Year Term); 1 Board Member, 1 -Year Term); and (1 Alternate Board Member, 1- Year Term) Robert Tucker, Jr. Vic Ingram Darrell Dalton - Alternate c. Fire and Rescue Commission Vic Ingram d. Local Elected Officials Darrell Dalton 7.a.d Packet Pg. 22 Attachment: 01-03-2023 Reorganizational Meeting - DRAFT (3542 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors January 3, 2023 Reorganizational Meeting e. Metropolitan Planning Organization (MPO) (Appoint 2 Board Members (from either the Tunstall, Chatham-Blairs, Dan River, Westover, or Banister District) and 1 Board Member as an Alternate) Ronald Scearce Robert Warren Vic Ingram - Alternate f. Pittsylvania County Community Action Board Robert Tucker, Jr. g. Pittsylvania County Planning Commission Darrell Dalton h. Roanoke River Basin Association Timothy Dudley i. SARA Title III Ronald Scearce Timothy Dudley j. Pittsylvania County Social Services Board Timothy Dudley k. Virginia Association of Counties Vic Ingram l. West Piedmont Planning District Commission Ronald Scearce Vic Ingram m. Community Policy and Management Team Robert Tucker, Jr. n. Staunton River Regional Industrial Facility Authority (1 Board Member, 1-Year Term); (1 Board Member, 1-Year Term); and (1 Alternate Board Member. 1-Year Term) Timothy Dudley Darrell Dalton Robert Tucker, Jr. - Alternate o. Tri-County Lakes Administrative Commission (2); (County Administrator) and (1 Board Member; must be from Callands-Gretna or Staunton River District) County Administrator Darrell Dalton 7.a.d Packet Pg. 23 Attachment: 01-03-2023 Reorganizational Meeting - DRAFT (3542 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors January 3, 2023 Reorganizational Meeting p. Danville Utilities Commission (non-voting member) Ronald Scearce CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 5:23 PM. RESULT: ADOPTED [UNANIMOUS] MOVER: Ingram SECONDER: Tucker AYES: Dalton, Dudley, Chesher, Ingram, Scearce, Tucker Jr, Warren a. Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body . (Contact: Board of Supervisors) (1) Legal Authority: Virginia Code § 2.2-3711(A)(1) Subject Matter: County Administrator Search/County Attorney Evaluation and Employment Contract Discussion Purpose: Discussion of Next Steps RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION The Board returned to Open Session at 5:54 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Reorganizational Meeting on January 3, 2023, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Timothy W. Chesher Yes Darrell W. Dalton Yes Timothy W. Dudley Yes Ronald S. Scearce Yes Robert M. Tucker, Jr. Yes 7.a.d Packet Pg. 24 Attachment: 01-03-2023 Reorganizational Meeting - DRAFT (3542 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors January 3, 2023 Reorganizational Meeting Robert (“Bob”) W. Warren Yes William V. (“Vic”) Ingram Yes ADJOURNMENT Dalton adjourned the Meeting at 5:54 PM. 7.a.d Packet Pg. 25 Attachment: 01-03-2023 Reorganizational Meeting - DRAFT (3542 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: County's 2022 December Bill List Approval (online); (Staff Contact: Kimberly G. Van Der Hyde) Staff Contact(s): Kimberly G. Van Der Hyde Agenda Date: January 17, 2023 Item Number: 7.b Attachment(s): Reviewed By: SUMMARY: At each Board Business Meeting, the County’s Auditors recommend the Board review payments made by the County as oversight of County Fund expenditures. Said December Bill List is found at the below link: https://weblink.pittgov.net/WebLink/Browse.aspx?id=468878&dbid=0&repo=PittGovDocs FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board approve the County’s 2022 December Bill List as presented. MOTION: “I make a Motion to approve the County’s 2022 December Bill List as presented.” 7.b Packet Pg. 26 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Ordinance Ratifying DSS Year-End Bonuses (Staff Contact: Kimberly G. Van Der Hyde) Staff Contact(s): Kim Van Der Hyde Agenda Date: January 17, 2023 Item Number: 7.c Attachment(s): employee_bonuses Reviewed By: SUMMARY: In December, the local Department of Social Services (“DSS”) Board agreed to give each DSS employee a $100 appreciation bonus for their service and hard work to DSS and to help with morale. Regina Barger, DSS Director, had asked County Staff if she was handling this bonus properly, and it was agreed that since the DSS Board had approved the bonuses, and funds existed in the DSS’ local appropriation to cover said bonuses, that she had done all she needed to do. After the bonuses were included in DSS employees’ paychecks in December, Barger learned from the former DSS Director that any bonuses given by DSS must be approved by the County Board of Supervisors (“Board”). He further shared Virginia Code § 15.2-1508, attached, confirming the same. FINANCIAL IMPACT AND FUNDING SOURCE: Said bonuses totaled $6,351.35 (bonus amount plus FICA) and was paid with existing DSS local appropriated funds. RECOMMENDATION: County Staff recommends the Board ratify approval of DSS’ decision to provide a $100 bonus to all DSS employees, with the understanding that future bonuses be presented to the Board for approval prior to granting any bonuses. MOTION: “I make a Motion to ratify the approval of DSS’ bonuses in the amount of $100 per employee, plus FICA costs paid in December.” 7.c Packet Pg. 27 June 1, 2008 Virginia Department of Social Services Finance Guidelines Manual for Local Departments of Social Services Section 7.0 – Frequently Asked Questions CONTROL NO: FAQ9, Employee Bonuses CATEGORY: LASER – Reporting Costs & Use of Budget Lines and Cost Code QUESTION: Can LDSSs provide bonuses to employees? RESPONSE: Yes. Per Virginia State Code 15.2-1508 below, the locality may provide monetary bonuses; however, any bonuses are to be authorized by local ordinance. LDSSs are to maintain a copy of the local ordinance as part of the documentation of reimbursement claims for bonuses through LASER. § 15.2-1508. Bonuses for employees of local governments. Notwithstanding any contrary provision of law, general or special, the governing body of any locality may provide for payment of monetary bonuses to its officers and employees. The payment of a bonus shall be authorized by ordinance. (1985, c. 142, § 15.1-7.4; 1997, c. 587; 2003, c. 204.) Page 1 of 1 7.c.a Packet Pg. 28 Attachment: employee_bonuses (3555 : Ordinance Ratifying DSS Year-End Bonuses (Staff Contact: Kimberly G. Van Der Hyde)) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Grant Appropriation Requests Approval (Staff Contact: Kimberly G. Van Der Hyde) Staff Contact(s): Kim Van Der Hyde Agenda Date: January 17, 2023 Item Number: 7.d Attachment(s): Workforce Grant Approval Letter 10-31-22 Forestry Grant Reviewed By: SUMMARY: Recently, the County recently two (2) Grant award notifications that require amendments to the FY 2023 County Budget. Said Grants will be more fully describe below. FINANCIAL IMPACT AND FUNDING SOURCE: Workforce Services Innovative Activities Grant: The Workforce Investment Board (“WIB”) received notification of a Grant totaling $200,000 to be used to help the most vulnerable population that is currently out of work to return to the labor force. Documentation of said award, along with the Grant’s Budget is attached. There is no local match for this Grant. Department of Forestry Sustainability Fund: The Virginia General Assembly recently enacted § 58.1-3242.1, Code of Virginia, 1950, as amended, to assist localities that provide a lower forest land tax rate to landowners by restoring a portion of forgone revenues back to localities. The County received a total of $23,971.55 from this year’s allotment as per the attached letter. These funds can only be used solely for public education or for projects related to outdoor recreation or forest conservation. There is no local match for this Grant. RECOMMENDATION: County Staff recommends the Board approve the appropriation of the following (2) Grants and the corresponding amendments to the FY 2023 County Budget: (1) Grant for WIB totaling $200,000; and (2) Grant received from the Forestry Sustainability Fund totaling $23,971.55. MOTION: “I make a Motion to approve the appropriation of the following (2) Grants and the corresponding amendments to the FY 2023 County Budget: (1) Grant for WIB totaling $200,000; and (2) Grant received from the Forestry Sustainability Fund totaling $23,971.55.” 7.d Packet Pg. 29 7.d.aPacket Pg. 30Attachment: Workforce Grant Approval Letter 10-31-22 (3558 : Grant Appropriation Requests Approval (Staff Contact: Kimberly G. Van Der 7.d.a Packet Pg. 31 Attachment: Workforce Grant Approval Letter 10-31-22 (3558 : Grant Appropriation Requests Approval (Staff Contact: Kimberly G. Van Der 7.d.a Packet Pg. 32 Attachment: Workforce Grant Approval Letter 10-31-22 (3558 : Grant Appropriation Requests Approval (Staff Contact: Kimberly G. Van Der 7.d.a Packet Pg. 33 Attachment: Workforce Grant Approval Letter 10-31-22 (3558 : Grant Appropriation Requests Approval (Staff Contact: Kimberly G. Van Der Robin Goard Pittsylvania County Thank you for submitting an application for a portion of the Forest Sustainability Fund. The Fund was a result of legislation introduced in the 2022 Virginia General Assembly by Delegate Robert Bloxom and Senator Frank Ruff. Now part of the Code of Virginia (§ 58.1-3242.1 ), it assists localities that provide a lower forest land tax rate to landowners by restoring a portion of forgone revenues back to localities. This year, 68 localities submitted applications with a forgone revenue amount of nearly $72.5 million dollars. I am pleased to notify you that your locality will be receiving a proportional share of this year’s funding in the amount of $23971.55. This amount was determined by dividing your reported forgone revenue by the total forgone revenue of all the localities that applied, then multiplying that fraction by the amount budgeted for this year ($1 million). A check will be issued by the Treasurer of Virginia or sent by electronic means if your locality had previously set up electronic payments with the Virginia Department of Forestry. Per the Code, monies from the Fund must be used solely for public education generally or for projects related to outdoor recreation or forest conservation. Unfortunately, we have not received more specific guidance than this, except that these monies cannot be used for staff or other costs associated with administering the forest land use tax program in the locality. As this is the first year of the Forest Sustainability Fund, we are interested in your feedback regarding the application process and your tentative plans for using your portion of the Fund monies. Please take a few minutes to complete this Forest Sustainability Fund Post-Award Survey to help us collect your feedback. Again, I am pleased that you will be receiving a portion of the Fund and thank you and other staff in your locality for your time and effort applying for this funding. Sincerely, Rob Farrell State Forester 7.d.b Packet Pg. 34 Attachment: Forestry Grant (3558 : Grant Appropriation Requests Approval (Staff Contact: Kimberly G. Van Der Hyde)) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: MVP Landfill Pipeline Crossing Agreement Execution Approval (Staff Contact: Chris D. Adcock) Staff Contact(s): Chris D. Adcock Agenda Date: January 17, 2023 Item Number: 7.e Attachment(s): MVP - Pittsylvania County Waterline Crossing Agreement Reviewed By: SUMMARY: County Public Works is completing the design of a future water extension from the Town of Chatham to its existing well system along Robin Court, eventually connecting those customers to the Town of Chatham supply. County Public Works anticipates applying for VDH funding for that extension in the first quarter of 2023. The routing of that water extension along Mill Creek Road will require crossing of the proposed/existing Mountain Valley Pipeline (“MVP”). MVP is requiring the County to execute a standard crossing agreement that outlines the specific requirements to cross the pipeline. For the Board’s review and consideration, attached is a Pipeline Crossing Agreement evincing the same. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board execute the attached MVP Pipeline Crossing Agreement, so that is complete, prior to beginning construction on the project. MOTION: “I make a Motion to approve the attached MVP Pipeline Crossing Agreement as presented.” 7.e Packet Pg. 35 Pipeline Crossing Agreement PIPELINE CROSSING AGREEMENT THIS PIPELINE CROSSING AGREEMENT (this “Agreement”) is made and entered into the _______day of _______________, 2022, between PITTSYLVANIA COUNTY, with an address of PO Box 426, Chatham, Virginia 24531 (“PC”), and MOUNTAIN VALLEY PIPELINE LLC, a Delaware limited liability company, with an office located at 2200 Energy Drive, Canonsburg, Pennsylvania 15317 (“MVP”). WHEREAS, Mountain Valley Pipeline LLC, or certain of its related or affiliated companies, is the owner and operator of a pipeline transporting natural gas, oil, or other liquids, known as the MVP pipeline, with a diameter of 42 inches (the “Crossed Pipeline”), in Pittsylvania Co., VA, as more specifically shown on the map attached hereto and made a part hereof as “Exhibit A” (the “Map”); and WHEREAS, PC plans to construct and will own and operate an 8-inch ductile iron or PVC waterline (the “Crossing Waterline”), which PC desires to cross the Crossed Pipeline in the location more specifically set forth on the Map (the construction and all operations and activities related to the crossing of the Crossed Pipeline by the Crossing Waterline are hereinafter referred to as the “Crossing Operations”); and WHEREAS, MVP shall authorize the Crossing Waterline to cross above the Crossed Pipeline pursuant to the terms set forth in this Agreement. NOW THEREFORE, for and in consideration of the covenants and obligations hereinafter set forth, the parties hereto mutually agree as follows: 1. PC shall be authorized to conduct the Crossing Operations and operation of the Crossing Waterline: Pursuant to the terms and obligations set forth in this Agreement; and In accordance with the standard of care of a prudent operator, performing the Crossing Operations in conformity with industry standards and all applicable laws and regulations, and in a good and workmanlike manner; and To the extent that PC determines such Crossing Operations can be safely and legally accomplished; and In such a manner as to not damage the Crossed Pipeline or compromise the support, access to, stability, integrity, or protection (including but not limited to corrosion protection) thereof (any and all of which, including damage, are hereinafter referred to as “safety issues”). 2. Specifications Of Pipeline Crossing and Additional Work. Pursuant to the terms set forth herein and those set forth in the attached “Exhibit B” (which may include requirements for cathodic protection, excavation, and any other terms required by MVP) the Crossing Waterline shall cross the Crossed Pipeline at that certain location specified on the Map (the “Crossing”). a. PC shall provide MVP (care of the Design Engineering Group, at the above referenced address) with two (2) sets of the crossing designs and procedures relating to the 7.e.a Packet Pg. 36 Attachment: MVP - Pittsylvania County Waterline Crossing Agreement (3548 : MVP Landfill Pipeline Crossing Agreement Execution Approval Pipeline Crossing Agreement Crossing Operations. MVP shall expeditiously examine such designs and procedures and shall give its written approval or not (within MVP’s sole discretion) in respect of them within ten (10) business days from the date of receipt. In granting its written approval of the designs and procedures, MVP shall be under no duty whatsoever to ensure the accuracy, correctness or completeness of the same. The Crossing Operations may not take place or proceed unless MVP grants its consent as set forth above. Approval of the designs and procedures by MVP shall not release PC from any obligation or liability arising under this Agreement or generally at law and shall not as between the Parties be capable of amounting to negligence or gross negligence on the part of MVP. The Crossing Operations shall not take place unless an authorized MVP representative is on site. No approval of the designs, or execution of this Agreement, or other action or omission of MVP shall be deemed or considered to amount to MVP’s control of the Crossing Operations, Additional Work, or any actions or omissions of PC. b. Prior to any additional construction activity relating to the Crossing Waterline at the Crossing after the completion of the Crossing Operations (“Additional Work”), PC shall notify Wetzel Davis, Superintendent, at 303 Sand Cut Road, Clarksburg WV 26301 in writing at least twenty (20) business days prior to the commencement of the work and shall provide all reasonable information concerning the extent and timing of the activity and shall obtain written approval from MVP prior to the commencement of such work. Such written approval shall be granted or not, in MVP’s sole discretion. MVP shall be authorized to have a representative on site during any Additional Work. c. Any contractor used by PC in the Crossing Operations, Additional Work, or the operation or maintenance of the Crossing Waterline shall be suitably qualified and experienced in carrying out the type of work for which it is engaged. PC shall take and shall procure that its contractors shall take all such measures as ought reasonably to be taken in accordance with good and prudent oil and gas field practice to avoid risk to life, damage and safety issues. d. PC shall maintain the Crossing Waterline and the Crossing in such a condition as to ensure that no damage is caused to the Crossing Waterline or Crossed Pipeline and that no safety issues arise with respect to the Crossed Pipeline. e. Nothing in this Agreement shall prohibit PC from shutting down the Crossing Waterline immediately in the event of an emergency; provided, however that PC shall notify MVP as soon as possible of the emergency. f. If PC is also requesting to temporarily cross the Crossed Pipeline with its construction equipment for purposes of conducting the Crossing Operations, the terms of the attached “Exhibit B” shall apply, which may include a list of allowable crossing equipment, time frame of the crossing, the specifications of such usage, and any other requirements provided by MVP. All such usage and operations under this Paragraph and Exhibit B shall be included in the definition of Crossing Operations in this Agreement. 7.e.a Packet Pg. 37 Attachment: MVP - Pittsylvania County Waterline Crossing Agreement (3548 : MVP Landfill Pipeline Crossing Agreement Execution Approval Pipeline Crossing Agreement 3. Monitoring; Safety Issues a. If during the term of this Agreement, including during the Crossing Operations or Additional Work, MVP determines that safety issues arise with the Crossed Pipeline or PC is not in compliance with the terms of this Agreement, PC shall immediately cease the Crossing Operations or Additional Work, and may be required to shut down the Crossing Waterline until such time as PC and MVP mutually determine how to proceed. If PC has reason to suspect that damage to the Crossed Pipeline may have been caused or that safety issues arose with the same, PC shall promptly report this to MVP. b. In the event of damage to the Crossed Pipeline or safety issues that arise as a result of the Crossing Waterline, Crossing Operations, or Additional Work, as determined by MVP in its sole discretion, PC shall compensate MVP for all costs to put the Crossed Pipeline into as good of condition as it was prior to the Crossing Operations and for all revenue and gas lost, and other losses incurred as a result thereof by MVP; provided, however that PC shall not be required to compensate MVP if said safety issues or damage occurred as a sole and direct result of MVP’s gross negligence or willful misconduct. c. PC shall pay all amounts due or assessed hereunder within thirty (30) days of receipt of an invoice. Any amount not paid within the thirty (30) day period of time shall bear interest at a yearly rate of ten percent (10%) accruing from the date the invoice was originally mailed. Should it become necessary for MVP to pursue collection of any amounts due or assessed hereunder, MVP shall be entitled to recover from PC all costs of collection, including attorney’s fees. 4. Indemnification. To the extent authorized by applicable law, and without waiving sovereign immunity, PC agrees to protect, defend, indemnify and hold MVP, its current and former officers, directors, employees, subsidiaries, agents, attorneys, representatives, affiliates, sister companies, parent companies, related companies, insurers, reinsurers, advisors, assigns, predecessors in interest, successors in interest, joint venturers, and/or affiliated persons or entities (collectively, the “Indemnified Parties”) free and harmless from and against any and all claims, demands, damages, judgments, losses, fines, awards, penalties, costs, expenses (including reasonable attorney’s fees and other costs of defense), causes of action, suits or other litigation (collectively, “Claims and Expenses”) of every kind and character arising from or resulting from the actions or omissions of PC or its contractors or subcontractors, or the Crossing Operations, Additional Work, or Crossing Waterline (including the operation, maintenance or use of the Crossing Waterline). The defense and indemnification obligations set forth above shall apply regardless whether any such Claims and Expenses are caused or claimed to have been caused in part by an Indemnified Party; however, in the event that any Claims and Expenses for which any of the parties hereto has an obligation to indemnify or defend is caused by the joint or concurrent negligence of an PC Party and an Indemnified Party, the loss shall be borne by said parties proportionately to their degree of negligence. PC shall have no obligation to indemnify any Indemnified Party against its gross negligence or willful misconduct. PC’s defense of the Indemnified Parties as set forth above shall be undertaken with counsel acceptable to the 7.e.a Packet Pg. 38 Attachment: MVP - Pittsylvania County Waterline Crossing Agreement (3548 : MVP Landfill Pipeline Crossing Agreement Execution Approval Pipeline Crossing Agreement Indemnified Parties represented. PC’s obligations under this Section shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by PC pursuant to any applicable workers’ compensation, disability or other employee benefit law, program or policy, and PC hereby expressly waives the provisions of any such statute precluding its joinder as an additional defendant in any action. 5. Insurance Requirements. a. Coverage Required. PC shall carry or self-insure for the following minimum coverages during the term of this Agreement. PC shall require its contractors and subcontractors to carry the same coverages. i.Workers compensation insurance with statutory limits in full compliance with the workers’ compensation and occupational disease act of the State in which the Crossed Pipeline is located; and employer’s liability insurance with limits of liability of not less than one million dollars ($1,000,000.00). The policy or policies shall contain a waiver of subrogation against Equitrans. ii.Insurance Services Office (ISO) Commercial General Liability Insurance form CG 00 01 10 01 or equivalent, including Premises and Operations, Products and Completed Operations, Blanket Contractual Liability, Stop-Gap for monopolistic workers’ compensation states, Property Damage, Independent Contractors, Personal and Advertising Injury, Broad Form Property Damage, Cross Liability, Hostile Fire, Underground, Explosion and Collapse as well as Care, Custody and Control coverages with a combined single limit of not less than five million dollars ($5,000,000.00) per occurrence, including primary and excess liability policies. iii.ISO Commercial Automobile Liability Insurance covering all owned, hired, and non-owned automobiles as well as an MCS-90 Endorsement with combined Bodily Injury and Property Damage combined single limit of not less than five million dollars ($5,000,000.00) per occurrence including primary and excess liability policies. In all states that have no-fault insurance laws, the policies obtained shall contain provisions that forbid subrogation claims against MVP. b. Rating. All insurance coverages must be placed with insurance carriers that have a minimum AM Best rating of A. c. Additional Insured Endorsements. The policies required by this Agreement shall be endorsed to name MVP, its parent company, subsidiaries, related companies, and affiliates as additional insureds. The Commercial General Liability and Excess policies must include ISO CG 20 10 11 85 Additional Insured Endorsement, or the combination of ISO CG 20 10 07 04 Additional Insured – Owners, Lessees or Contractors – Scheduled Person or Organization and CG 20 37 07 04 Additional Insured – Owners, Lessees or Contractors – Completed Operations Endorsements, or similar provision for Ongoing-Operations and Products- Completed Operations Hazard coverage. This insurance shall apply to “bodily injury” or 7.e.a Packet Pg. 39 Attachment: MVP - Pittsylvania County Waterline Crossing Agreement (3548 : MVP Landfill Pipeline Crossing Agreement Execution Approval Pipeline Crossing Agreement “property damage” arising out of “your work” and “your product” included in the “products completed operations hazard” as required by written contract and shall afford said coverage for all completed operations, products and work, completed while the policy is in effect, until one year after the expiration of the statute of limitations for any claims arising from or based upon PC’s completed operations. The insurance shall be equally available to any and all “additional insureds” designated on the certificate of insurance issued to said “additional insureds.” d. Primary Coverage. The coverages required by this Agreement shall be primary and non-contributory. Any insurance or self-insurance maintained by MVP, its parent, subsidiaries, related companies and affiliates shall be excess of PC’s insurance until all of PC’s applicable and available insurance, including umbrella and excess liability policies, is exhausted. The intent is for PC’s insurance policies to be primary regardless of any “Other Insurance” or other methods of sharing language contained in PC’s insurance policy or policies. PC shall waive all rights of subrogation and contribution against all additional insureds. PC shall be solely responsible for any deductible or self-insured retention under its insurance. e. Insurance Certificates, Endorsements, Policies. Prior to commencing the Crossing Operations, PC shall provide MVP with certificates of Insurance specifically evidencing the coverages required by this Section, stating the policy numbers and the inception and expiration dates of all policies and providing for thirty (30) days’ prior written notice to MVP by certified mail, return receipt requested, of any cancellation, non-renewal, or material alteration of any policy; The failure of MVP to pursue or obtain any certificate of insurance, endorsement or the broker’s letter or to point out any non-compliance of any certificate of insurance, endorsement or broker’s letter shall not constitute a waiver of any of the requirements of this Section or relieve PC of any of its obligations hereunder. f. Failure to Comply. In the event that the insurance policies secured by PC do not comply with the insurance requirements set forth in this Section (the “Insurance Requirements”), then MVP shall have the right to suspend the Crossing Operations until all provisions of these Insurance Requirements have been complied with or to terminate the Agreement, at MVP’s sole discretion. g. Remedies on Default. In the event PC or its insurance carrier defaults on any obligation under this Section or the policies required by this Section, PC agrees that it will be liable for all reasonable expenses and attorneys’ fees incurred by MVP to enforce the provisions of this Section or of the policies. h. Performance Obligations. MVP’s acceptance of insurance submitted by PC does not relieve or decrease in any way the liability of PC for performance or failure to perform under this Agreement. 7.e.a Packet Pg. 40 Attachment: MVP - Pittsylvania County Waterline Crossing Agreement (3548 : MVP Landfill Pipeline Crossing Agreement Execution Approval Pipeline Crossing Agreement 6. Term of this Agreement; Termination. The term of this Agreement shall begin on the date hereof and extend to until the Crossing Waterline is abandoned by PC, as evidenced in writing by PC to MVP. Except as otherwise expressly stated herein, this Agreement shall terminate immediately in MVP’s sole discretion if PC shall: (1) Suffer voluntary or involuntary bankruptcy; (2) Make a general assignment for the benefit of its creditors; (3) Become insolvent however evidenced or have a receiver appointed for it on account of insolvency; (4) Fail to comply with any requirement or provision of this Agreement; (5) Violate or allow a violation of any law or regulation applicable to the Crossing Operations or operation of the Crossing Waterline. Sections 3.b. and 4 shall survive the termination or expiration of this Agreement. Upon the termination or expiration of this Agreement, PC shall cease all Crossing Operations, Additional Work, and the operation of the Crossing Waterline. 7. Miscellaneous Terms. The terms of this Agreement shall be confidential and Landowner shall not disclose the same to any other person or entity without prior written consent of MVP, except as required by law including but not limited to the Virginia Freedom of Information Act or Equivalent Federal Law or Court order. This Agreement shall not be assigned, subleased, or granted or transferred in any respect whatsoever by PC or its lawful successors and assigns without the consent of MVP, which shall be given or not in MVP’s sole discretion. This Agreement is not intended to waive, modify or in any way alter or relinquish any claims, rights, duties or obligations either party may have with respect to the other party under any documents preceding the date of this Agreement, or at common law, except as specifically set forth herein. This Agreement shall benefit and be binding upon the parties, their successors, assigns, affiliates, parent, subsidiaries, officers, directors and related parties. This Agreement shall be interpreted, enforced and covered under the laws of the Common Wealth of Virginia. The parties hereto retain the right to seek enforcement of this Agreement through any and all available legal remedies, and the prevailing party shall be entitled to collect its reasonable expenses and attorney fees incurred to enforce its rights under this Agreement. At MVP’s request and in its sole discretion, any dispute or claim arising out of this Agreement shall be settled by binding arbitration under the Commercial Arbitration Rules of the American Arbitration Association or similar rules. The forum for any dispute, whether arbitration or litigation, shall be Charleston, West Virginia. An award rendered by an arbitrator(s) shall be final, and judgment upon the arbitration award may be entered in any court having jurisdiction thereof. No amendment, modification, or waiver of any provision of this Agreement shall be valid, unless in a writing signed by both Parties. All notices, payments or other correspondence provided for in this Agreement shall be made in writing, by telephone, or fax (as required herein) to the parties’ addresses first written above or such other addresses as the parties may from time to time designate in writing. This Agreement has been jointly negotiated and drafted by the parties at arm’s length and each party has had ample opportunity to consult with independent legal counsel. If an ambiguity or question of intent or interpretation arises, this Agreement shall be construed as if drafted jointly by the parties and no presumption or burden of proof shall arise favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. 7.e.a Packet Pg. 41 Attachment: MVP - Pittsylvania County Waterline Crossing Agreement (3548 : MVP Landfill Pipeline Crossing Agreement Execution Approval Pipeline Crossing Agreement IN WITNESS WHEREOF, the parties have executed this Agreement in duplicate originals as of the day and year first above written. MOUNTAIN VALLEY PIPELINE LLC _____________________________________ By: __________________________________ Its: ___________________________________ PITTSYLVANIA COUNTY _____________________________________________ By: __________________________________ Its: __________________________________ STATE OF ____________________ COUNTY OF __________________ On this, the ____ day of _____________________, 2022, before me, a Notary Public, appeared ______________________, who acknowledges himself to be the ___________________ of Mountain Valley Pipeline LLC, a Delaware limited liability company, and that he as such ___________________, being authorized to do so, executed the foregoing instrument for the purposes therein contained on behalf of said limited liability company as ___________________. My Commission expires: __________________________. Notary Public 7.e.a Packet Pg. 42 Attachment: MVP - Pittsylvania County Waterline Crossing Agreement (3548 : MVP Landfill Pipeline Crossing Agreement Execution Approval Pipeline Crossing Agreement STATE OF ________________ COUNTY OF ______________ On this, the ____ day of ________________, 2022, before me, a Notary Public, appeared ___________________ who acknowledges himself to be the _________________________________ of PITTSYLVANIA COUNTY and being authorized to do so, executed the foregoing instrument for the purposes therein contained on behalf of said company as _________________________. My Commission expires: ____________________. Notary Public 7.e.a Packet Pg. 43 Attachment: MVP - Pittsylvania County Waterline Crossing Agreement (3548 : MVP Landfill Pipeline Crossing Agreement Execution Approval Pipeline Crossing Agreement Exhibit A Will be generated by our Engineering Group once we get your Crossing location GPS coordinates 7.e.a Packet Pg. 44 Attachment: MVP - Pittsylvania County Waterline Crossing Agreement (3548 : MVP Landfill Pipeline Crossing Agreement Execution Approval Pipeline Crossing Agreement EXHIBIT B Will be generated by our Engineering Group 7.e.a Packet Pg. 45 Attachment: MVP - Pittsylvania County Waterline Crossing Agreement (3548 : MVP Landfill Pipeline Crossing Agreement Execution Approval Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: 4th Chatham/County Master Water/Sewer Agreement Extension Execution Approval (Staff Contact: Chris D. Adcock) Staff Contact(s): Chris D. Adcock Agenda Date: January 17, 2023 Item Number: 7.f Attachment(s): Town of Chatham Water Agreement - Fourth Amendment Reviewed By: SUMMARY: Previously, the Board approved a Third (3rd) Extension to the Town of Chatham/County Master Water and Sewer Agreement (“Master Agreement”) that expires on January 31, 2023. County Public Works Staff is nearing completion of a new, revised Master Agreement, but needs additional time for final reviews and editing. Accordingly, County Public Works Staff needs an additional extension (the “Fourth (4th) Amendment”) to extend the current Master Agreement until the end of February for the same. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board approve the Fourth (4th) Amendment extension to the existing Master Agreement until February 28, 2023. MOTION: “I make a Motion to approve the Fourth (4th) Amendment extension to the existing Master Agreement until February 28, 2023.” 7.f Packet Pg. 46 7.f.a Packet Pg. 47 Attachment: Town of Chatham Water Agreement - Fourth Amendment (3549 : 4th Chatham/County Master Water/Sewer Agreement Extension 7.f.a Packet Pg. 48 Attachment: Town of Chatham Water Agreement - Fourth Amendment (3549 : 4th Chatham/County Master Water/Sewer Agreement Extension Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: County/Mecklenburg Electric Cooperative Right-of-Way Easement for Underground Facilities Execution Approval (Staff Contact: Chris D. Adcock) Staff Contact(s): Chris D. Adcock Agenda Date: January 17, 2023 Item Number: 7.g Attachment(s): Meadow Ridge Convenience Site_UG Electric Easement (002) Reviewed By: SUMMARY: To serve the County’s new Meadow Ridge Court Solid Waste Convenience Center (“Meadow Ridge”), the primary electric supply needs to cross County property before terminating at the meter setting. The utility provider, Mecklenburg Electric, requires an easement for installation, repair, and/or maintenance of the electric service. For the Board’s review and consideration, attached is a Mecklenburg Electric Cooperative Right-of-Way Easement for Underground Facilities for providing service to the same. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board approve the attached Right-of-Way Easement for Underground Facilities with Mecklenburg Electric Cooperative for service to Meadow Ridge as presented. MOTION: “I make a Motion approve the attached Mecklenburg Electric Cooperative Right-of-Way Easement for Underground Facilities for service to Meadow Ridge as presented.” 7.g Packet Pg. 49 7.g.aPacket Pg. 50Attachment: Meadow Ridge Convenience Site_UG Electric Easement (002) (3550 : County/Mecklenburg Electric Cooperative Right-of-Way Easement for Underground Facilities Execution A) 7.g.a Packet Pg. 51 Attachment: Meadow Ridge Convenience Site_UG Electric Easement (002) (3550 : County/Mecklenburg Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: WPPDC CEDS Prioritized List Submission (Staff Contact: Matthew D. Rowe) Staff Contact(s): Matthew D. Rowe Agenda Date: January 17, 2023 Item Number: 7.h Attachment(s): CEDS Reviewed By: SUMMARY: Annually, the County works with the West Piedmont Planning District Commission (“WPPDC”) to develop a list of Projects to be included in the Regional Comprehensive Economic Development Strategy (“CEDS”). The attached CEDS priority list, presented to the Board for review and consideration, have been vetted, reviewed, and approved by Matthew D. Rowe, County Economic Development Director. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board approve the attached CEDS Priority Projects list as presented. MOTION: “I make a Motion to approve the attached CEDS Priority Projects list as presented.” 7.h Packet Pg. 52 LOCALITY PROJECT NAME / DESCRIPTION PRIORITY TYPE STATUS COST ANTICIPATED BENEFITS / OUTCOMES Pittsylvania County Regional Industrial Mega Park Infrastructure Development Urgent Economic In Progress $120,000,000 Transportation improvements and permitting measures for 3,528-acre Southern Virginia Megasite property. Infrastructure improvements include the construction of an additional 2 lanes of the new Connector Road ($31M); additional 2 lanes to US Rt. 311 from Oak Hill Road to Stateline Bridge Road ($16M); upgrades and widening of existing Berry Hill Road ($12M); new diverging diamond interchange Pittsylvania County Site improvements at Cane Creek Industrial Park (Lots 6, 7b, 7c, 10)1 Economic Funding Phase $7,000,000 Site Improvements to include grading and sanitary sewer. Project will result in over 500 jobs. Pittsylvania County Gretna Area Water Supply System - Town of Gretna 1 Infrastrucure Funding Phase $2,775,000 Engineering and construction of a new public water supply source and distribution system. Pittsylvania County Olde Dominion Agricultural Complex 1 Community Funding Phase $3,100,000 Continued upgrades to the facility and plan for the new parcels that were acquired in 2019. Pittsylvania County Gretna Industrial Park - Town of Gretna 1 Infrastrucure In Progress $2,000,000 Construct industrial park road and lots with on-site and off-site utility improvements. Project will result in 200 jobs. Pittsylvania County Graded Industrial Park Pad Sites 1 Economic In Progress $5,000,000 Create graded pad sites at existing industrial park sites in Gretna and Hurt. Pittsylvania County Energy Effiency Improvements 3 Infrastrucure Planning Phase $1,000,000 Retrofit existing County buildings to make them more energy efficient. Pittsylvania County Regional Industrial Mega Park 1 Infrastrucure Funding Phase $20,000,000 Natural gas engineering and infrastructure developoment. Pittsylvania County Extend Water Service for Brosville to Dry Fork 1 Infrastrucure Planning Phase $2,100,000 863 to Dry Fork Commercial/industrial area and to serve Tunstall Middle School and Tunstall High School. Pittsylvania County Hurt Industrial Park - Town of Hurt Urgent Infrastrucure In Progress $20,000,000 Develop 600 acre site of former Klopman Mills. Install new onsite water membrane plant with 500,000+ gpd capacity ($7M); upgrade capacity at Altavista WWTP ($8M); extend natural gas line to park ($5M). Potential to create 500 jobs. Pittsylvania County Richmond Danville Trail Connector 2 Tourism Planning Phase $950,000 Construction of 12-ft wide natural surface multi- purpose trail to connect 6-mile Richmond-Danville Rail Trail in Pittsylvania County with Dan River Trail System (Danville's Riverwalk) to create 25 mile destination trail. Pittsylvania County Revolving Loan Fund 2 Economic Idea $1,000,000 Establish revolving loan fund to help create and recruit new economic development projects. Pittsylvania County Gretna Area Water System Improvement (Leesville Lake)2 Infrastrucure Idea $3,000,000 Nine mile pipline for raw water intake from Leesville Lake to Gretna Reservoir. Pittsylvania County Water and Sewer Improvements - Town of Chatham 1 Infrastrucure Planning Phase $8,900,000 1M gallon storage tank Cherrystone Park, 12" water line, upgrade water and wastewater plant - gravity sewer. Potential to create 100 jobs and have new hotel. Pittsylvania County Commerce Center Industrial Park - Blairs 1 Infrastrucure Planning Phase $15,000,000 Purchase land off U.S. Route 29 & Infrastructure development. Potential to create 300-400 jobs. Pittsylvania County Extend Natural Gas Line to Brosville Industrial Park 1 Infrastrucure Planning Phase $3,000,000 Extend natural gas line 1.75 miles to Brosville Industrial Park. Potential to create 200 jobs. WEST PIEDMONT COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY PRIORITY PROJECTS April 1, 2023 - March 31, 2024 7.h.a Packet Pg. 53 Attachment: CEDS (3552 : WPPDC CEDS Prioritized List Submission (Staff Contact: Matthew D. Rowe)) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Gladys Wimbush (Honoring her 100th Birthday) Certificate Approval; (Staff Contact: Kaylyn M. McCluster) Staff Contact(s): Kaylyn M. McCluster Agenda Date: January 17, 2023 Item Number: 7.i Attachment(s): 01-17-2023 Certificate of Recognition - Gladys Wimbush 100th Birthday Reviewed By: SUMMARY: Gladys Wimbush, a County resident residing in the Banister District, recently turned one- hundred (100) years old. For the Board’s review and consideration, attached is a Certificate recognizing this remarkable achievement. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board approve issuance of the attached Certificate to Wimbush presented. MOTION: “I make a Motion to approve issuance of the attached Certificate to Wimbush as presented.” 7.i Packet Pg. 54 7.i.a Packet Pg. 55 Attachment: 01-17-2023 Certificate of Recognition - Gladys Wimbush 100th Birthday (3553 : Gladys Wimbush (Honoring her 100th Birthday) Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: General Presentations (Board of Supervisors) Staff Contact(s): Kaylyn M. McCluster Agenda Date: January 17, 2023 Item Number: 8.a Attachment(s): Reviewed By: The Board will present any Proclamations, Resolutions, and/or Certificates approved/adopted on the January Consent Agenda or at previous Meetings. 8.a Packet Pg. 56 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Danville Redevelopment and Housing Authority Presentation (Presenter: Larissa Deedrich) Staff Contact(s): Kaylyn M. McCluster Agenda Date: January 17, 2023 Item Number: 8.b Attachment(s): 2023 County Presentation - DRHA Reviewed By: CEO/Executive Director of the Danville Redevelopment and Housing Authority, Larissa Deedrich, will give a presentation to the Board about the services they offer throughout the County and the City of Danville. 8.b Packet Pg. 57 THE DANVILLE REDEVELOPMENT & HOUSING AUTHORITY REIMAGINING OUR COMMUNITIES PRESENTED BY: LARISSA DEEDRICH, EXECUTIVE DIRECTOR 8.b.a Packet Pg. 58 Attachment: 2023 County Presentation - DRHA (3560 : Danville Redevelopment and 5 KEY AREAS FOR BUILDING A SUSTAINABLE COMMUNITY •EXPANDING INVESTMENT IN HOUSING AND OTHER REAL ESTATE •INCREASING FAMILY INCOME AND WEALTH •STIMULATING ECONOMIC DEVELOPMENT •IMPROVING ACCESS TO QUALITY EDUCATION •SUPPORTING HEALTHY ENVIRONMENTS AND LIFESTYLES 8.b.a Packet Pg. 59 Attachment: 2023 County Presentation - DRHA (3560 : Danville Redevelopment and CREATING HEALTHY COMMUNITIES Income and poverty household income shapes our choices about housing, education, childcare, food, medical care and more. Wealth, the accumulation of savings and assets, helps protect us in times of economic distress. As income and wealth increase or decrease, so does health status. Housing location and communities directly affect the well-being of families and their potential for becoming successful. 8.b.a Packet Pg. 60 Attachment: 2023 County Presentation - DRHA (3560 : Danville Redevelopment and AFFORDABLE, WORKFORCE HOUSING DEVELOPMENT 8.b.a Packet Pg. 61 Attachment: 2023 County Presentation - DRHA (3560 : Danville Redevelopment and •Partnership with USDA o Home ownership loans and grants for repairs •Virginia Housing Grants and Loans o Housing Counseling o Grants for affordable housing plans •Housing Trust Funds o Assist Developers in funding DEVELOPMENT GOALS INCREASE QUALITY AFFORDABLE HOUSING, REVITALIZE NEIGHBORHOODS, IMPROVE RACIAL DISPERITY, CREATE SUSTAINABLE COMMUNITIES 8.b.a Packet Pg. 62 Attachment: 2023 County Presentation - DRHA (3560 : Danville Redevelopment and 727 TEMPLE AVE REMODEL 8.b.a Packet Pg. 63 Attachment: 2023 County Presentation - DRHA (3560 : Danville Redevelopment and 52 Units for Seniors 34 1 Bedrooms 18 2 Bedrooms Construction begins in 2023! 8.b.a Packet Pg. 64 Attachment: 2023 County Presentation - DRHA (3560 : Danville Redevelopment and AFFORDABLE HOMEOWNERSHIP CHOICE HOMES NEW HOMES IN 2023! 8.b.a Packet Pg. 65 Attachment: 2023 County Presentation - DRHA (3560 : Danville Redevelopment and THE CENTER FOR HOUSING EDUCATION MISSION: The Center for Housing Education cultivates housing lifestyles for each consumer while they transition along the affordable housing spectrum by tailoring educational opportunities and financial wellness through individual counseling and workshops WORKSHOPS: •Financial Management Services •Credit Counseling •Debt Management •Fair Housing Training •Pre and Post-Purchase Counseling for homeowners 8.b.a Packet Pg. 66 Attachment: 2023 County Presentation - DRHA (3560 : Danville Redevelopment and ADDRESSING HOMELESSNESS 8.b.a Packet Pg. 67 Attachment: 2023 County Presentation - DRHA (3560 : Danville Redevelopment and TRANSITIONAL HOUSING & SUPPORTIVE SERVICES 8.b.a Packet Pg. 68 Attachment: 2023 County Presentation - DRHA (3560 : Danville Redevelopment and A HOUSING FIRST MODEL BUILD TRUST 01 DEVELOP BASIC LIVING SKILLS 02 FOCUS ON BASIC NEEDS 03 BUILD MENTAL AND SOCAL WELLNESS 04 8.b.a Packet Pg. 69 Attachment: 2023 County Presentation - DRHA (3560 : Danville Redevelopment and ADDITIONAL WAITING LIST PREFERENCE POINTS •APPLICANTS THAT LIVE OR WORK IN DANVILLE OR PITSYLVANIA COUNTY •VETERANS •PEOPLE EXPERIENCING HOMELESSNESS •PEOPLE WITH DISABILITES •PEOPLE LEAVING FOSTER CARE •PEOPLE FLEEING DOMESTIC VIOLENCE 8.b.a Packet Pg. 70 Attachment: 2023 County Presentation - DRHA (3560 : Danville Redevelopment and LANDLORD EDUCATION A COMPREHENSIVE PROGRAM DESIGNED TO ENCOURAGE LANDLORD PARTICIPATION IN THE SECTION 8 PROGRAM 8.b.a Packet Pg. 71 Attachment: 2023 County Presentation - DRHA (3560 : Danville Redevelopment and LANDLORD EDUCATION •Landlord Rights •Tenant Rights •How Section 8 Works •How to stay in Compliance with HUD •How to pass Inspections •Landlord Incentives 8.b.a Packet Pg. 72 Attachment: 2023 County Presentation - DRHA (3560 : Danville Redevelopment and LANDLORD OUTREACH •Promote participation in the Section 8 Program •Promote participation in other housing programs in the Dan River Region •Offer incentives for participation •Mediation Services for participating landlords •Educate Landlords on the important role that they play in the community 8.b.a Packet Pg. 73 Attachment: 2023 County Presentation - DRHA (3560 : Danville Redevelopment and LANDLORD & TENANT MEDIATION RE-PAYMENT AGREEMENTS ADDRESSING COMPLAINTS LEASE VIOLATIONS FINANCIAL EDUCATION 8.b.a Packet Pg. 74 Attachment: 2023 County Presentation - DRHA (3560 : Danville Redevelopment and RESIDENT SERVICES 8.b.a Packet Pg. 75 Attachment: 2023 County Presentation - DRHA (3560 : Danville Redevelopment and FSS & ROSS 8.b.a Packet Pg. 76 Attachment: 2023 County Presentation - DRHA (3560 : Danville Redevelopment and EVICTION PREVENTION A comprehensive program designed to educate and assist residents facing immediate eviction and homelessness in the City of Danville and Pittsylvania County Intended to build and improve relations between Residents and Landlords Decrease the number of evictions for lease violations and non-payment of rent Work closely with community support agencies Develop strategies to keep people housed Provide mediation to prevent court intervention 8.b.a Packet Pg. 77 Attachment: 2023 County Presentation - DRHA (3560 : Danville Redevelopment and SCHOLARSHIP ADVANCEMENT FUND •Supports residents entering 2 year, 4 year or Trade schools •Scholarships available from $500 -$2,000 •Assists with tuition, supplies, transportation, etc. 8.b.a Packet Pg. 78 Attachment: 2023 County Presentation - DRHA (3560 : Danville Redevelopment and COMMUNITY PARTNERSHIPS 8.b.a Packet Pg. 79 Attachment: 2023 County Presentation - DRHA (3560 : Danville Redevelopment and QUESTIONS OR COMMENTS •Visit our website at www.DRHAVA.com •Larissa Deedrich Executive Director •Ldeedrich@DRHAVA.com 8.b.a Packet Pg. 80 Attachment: 2023 County Presentation - DRHA (3560 : Danville Redevelopment and Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Case R-22-030; Mount Zion Baptist Church; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted (Supervisor Tucker). Staff Contact(s): Emily S. Ragsdale Agenda Date: January 17, 2023 Item Number: 10.A.1 Attachment(s): R-22-036 Mt Zion Bap App R-22-036 Mt Zion Bap Map Reviewed By: SUMMARY: In Case R-22-036, Mount Zion Baptist Church (“Petitioner”) has petitioned to rezone 3.02 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (allow for a cemetery). The subject property is located on State Road 685/Telegraph Road, in the Banister Election District, and shown on the Tax Maps GPIN # 2550-82-1652. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On December 6, 2022, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner’s request be granted. For the Board’s review, the County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends approval of Case R-22-036 as presented. The subject property is adjacent to other properties currently zoned A-1, Agricultural District, and the rezoning would be consistent with the County’s Comprehensive Plan. MOTION: “In Case R-22-036, I make a Motion to approve the rezoning of 3.02 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be used for a cemetery.” 10.A.1 Packet Pg. 81 10.A.1.a Packet Pg. 82 Attachment: R-22-036 Mt Zion Bap App (3540 : Public Hearing: Case R-22-030 Mount Zion Baptist Church) 10.A.1.a Packet Pg. 83 Attachment: R-22-036 Mt Zion Bap App (3540 : Public Hearing: Case R-22-030 Mount Zion Baptist Church) 10.A.1.a Packet Pg. 84 Attachment: R-22-036 Mt Zion Bap App (3540 : Public Hearing: Case R-22-030 Mount Zion Baptist Church) 10.A.1.a Packet Pg. 85 Attachment: R-22-036 Mt Zion Bap App (3540 : Public Hearing: Case R-22-030 Mount Zion Baptist Church) 10.A.1.a Packet Pg. 86 Attachment: R-22-036 Mt Zion Bap App (3540 : Public Hearing: Case R-22-030 Mount Zion Baptist Church) 10.A.1.a Packet Pg. 87 Attachment: R-22-036 Mt Zion Bap App (3540 : Public Hearing: Case R-22-030 Mount Zion Baptist Church) 10.A.1.a Packet Pg. 88 Attachment: R-22-036 Mt Zion Bap App (3540 : Public Hearing: Case R-22-030 Mount Zion Baptist Church) 10.A.1.b Packet Pg. 89 Attachment: R-22-036 Mt Zion Bap Map (3540 : Public Hearing: Case R-22-030 Mount Zion Baptist Church) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Case R-22-039; JDA Associates, Inc; Rezoning from A- 1, Agricultural District, to R-1, Residential Suburban Subdivision District. The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted (Supervisor Warren). Staff Contact(s): Emily S. Ragsdale Agenda Date: January 17, 2023 Item Number: 10.A.2 Attachment(s): R-22-039 JDA Associates App R-22-039 JDA Assoc Maps Reviewed By: SUMMARY: In Case R-22-039, JDA Associates, Inc. (“Petitioner”), has petitioned to rezone 3.396 acres from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District (to allow for the property to be consolidated with three (3) adjacent parcels zoned R-1). The subject property is located on State Road 1564/Talbott Drive, in the Chatham-Blairs Election District, and shown on the Tax Maps as part of GPIN # 2319-17-3174. Once the property is rezoned to R-1, all uses listed under Pittsylvania County Code § 35-222 are permitted. On December 6, 2022, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner’s request be granted. For the Board’s review, the County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends approval of Case R-22-039 as presented. The subject property is adjacent to other properties currently zoned R-1, Residential Suburban Subdivision District, and the rezoning would be consistent with the County’s Comprehensive Plan. MOTION: “In Case R-22-039, I make a Motion to approve the rezoning of 3.396 acres from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District, to allow the property to be consolidated with adjacent parcels zoned R-1.” 10.A.2 Packet Pg. 90 10.A.2.a Packet Pg. 91 Attachment: R-22-039 JDA Associates App (3541 : Public Hearing: Case R-22-039; JDA Associates, Inc) 10.A.2.a Packet Pg. 92 Attachment: R-22-039 JDA Associates App (3541 : Public Hearing: Case R-22-039; JDA Associates, Inc) 10.A.2.a Packet Pg. 93 Attachment: R-22-039 JDA Associates App (3541 : Public Hearing: Case R-22-039; JDA Associates, Inc) 10.A.2.a Packet Pg. 94 Attachment: R-22-039 JDA Associates App (3541 : Public Hearing: Case R-22-039; JDA Associates, Inc) 10.A.2.a Packet Pg. 95 Attachment: R-22-039 JDA Associates App (3541 : Public Hearing: Case R-22-039; JDA Associates, Inc) 10.A.2.a Packet Pg. 96 Attachment: R-22-039 JDA Associates App (3541 : Public Hearing: Case R-22-039; JDA Associates, Inc) 10.A.2.a Packet Pg. 97 Attachment: R-22-039 JDA Associates App (3541 : Public Hearing: Case R-22-039; JDA Associates, Inc) 10.A.2.b Packet Pg. 98 Attachment: R-22-039 JDA Assoc Maps (3541 : Public Hearing: Case R-22-039; JDA Associates, Inc) 10.A.2.b Packet Pg. 99 Attachment: R-22-039 JDA Assoc Maps (3541 : Public Hearing: Case R-22-039; JDA Associates, Inc) 10.A.2.b Packet Pg. 100 Attachment: R-22-039 JDA Assoc Maps (3541 : Public Hearing: Case R-22-039; JDA Associates, Inc) 10.A.2.b Packet Pg. 101 Attachment: R-22-039 JDA Assoc Maps (3541 : Public Hearing: Case R-22-039; JDA Associates, Inc) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Water/Sewer Rate Increase (Staff Contact: Chris D. Adcock) Staff Contact(s): Chris D. Adcock Agenda Date: January 17, 2023 Item Number: 10.B.1 Attachment(s): Notice of Public Hearing Rate Adjustments Reviewed By: SUMMARY: At the December 20, 2022, Business Meeting, the Board approved Resolution # 2022-12-01, authorizing the advertisement of a Public Hearing to be held at the January Business Meeting to hear comments on the attached, proposed changes to the County’s water and sewer rates, fees, and charges. FINANCIAL IMPACT AND FUNDING SOURCE: Additional revenue generated by these increases will help the County implement the County’s Master Water and Sewer Plan and maintain adequate financial reserves. RECOMMENDATION: After conducting the legally required Public Hearing, County Staff recommends the Board approve the changes to the water and sewer rates, fees, and charges as attached and presented. MOTION: “I make a Motion to approve the water and sewer rates, fees, and charges as attached and presented.” 10.B.1 Packet Pg. 102 NOTICE OF PUBLIC HEARING PITTSYLVANIA COUNTY WATER AND SEWER RATE ADJUSTMENTS The Pittsylvania County Board of Supervisors will hold a PUBLIC HEARING on Tuesday, January 17, 2023, beginning at 7:00 p.m. in the Board Meeting Room, 39 Bank Street, Chatham, Virginia 24531, to receive comments on the following proposed water and sewer rate and fee changes. Related documents can be reviewed in the County Administration Office, located at 1 Center St., Chatham, VA 24531, or on the County’s website at www.pittsylvaniacountyva.gov. WATER AND SEWER SERVICE Danville Service Areas (Mount Hermon, Route 29 North, Route 58 West, Ringgold, Mount Cross, and Old Richmond Road): • Water - $47.50 every two (2) months minimum (includes 8,000 gallons allowance) • Plus $7.25 per 1,000 gallons of usage over the 8,000-gallon allowance • Sewer - $52.00 every two (2) months minimum (includes 10,000 gallons allowance) • Plus $6.25 per 1,000 gallons of usage over the 10,000-gallon allowance Chatham Service Areas (Tightsqueeze, Hwy. 29 South of Chatham, and Dry Fork Area): • Water - $55.00 every two (2) months minimum (includes 8,000 gallons allowance) • Plus $7.25 per 1,000 gallons of usage over the 8,000-gallon allowance • Sewer - $50.00 every two (2) months minimum (includes 8,000 gallons allowance) • Plus $8.00 per 1,000 gallons of usage over the 8,000-gallon allowance Well Systems (Wayside Subdivision #1, Wayside Subdivision #2, Robin Court, and Woodroam Subdivision): • Water - $47.50 every two (2) months minimum (includes 8,000-gallon allowance) • Plus $7.25 per 1,000 gallons of usage over the 8,000-gallon allowance Hurt Service Area (Grit Road Area): • Water - $25.00 minimum service charge every two (2) months regardless of usage • Plus $15.00 per 1,000 gallons used Vista Pointe: • Water & Sewer Combined Rate is $95.00 every two (2) months per Residential Equivalent Large Industrial Users (over 250,000 gallons per day of usage): • Water – $47.50 every two (2) months minimum (includes 8,000 gallons allowance) • Plus $3.25 per 1,000 gallons of usage over the allowance 10.B.1.a Packet Pg. 103 Attachment: Notice of Public Hearing Rate Adjustments (3551 : Public Hearing: Water/Sewer Rate Increase (Staff Contact: Chris D. Adcock)) • Sewer - $52.00 every two (2) months minimum (includes 10,000 gallons allowance) • Plus $4.00 per 1,000 gallons of usage over the allowance Flat Rate Sewer Charge (applies to customers without metered water connection): • $60.00 every two (2) months. SERVICE CONNECTION FEES Water Meter Size Meter Size Factor Water Sewer 5/8” x 3/4” 1.0 $1,000 $1,700 1” 2.5 $2,500 $4,250 1-1/2” 5 $5,000 $8,500 2” 8 $8,000 $13,600 3” 15 $15,000 $25,500 4” 25 $25,000 $42,500 6” 50 $50,000 $85,000 MISCELLANEOUS FEES • Returned Payment Fee (Non-sufficient funds) - $50.00 • Reconnection (when service has been disconnected due to non-payment) - $40.00 • After-hours Reconnection (after 3:00 p.m. on weekdays or on weekends) - $60.00 • Inspection Fee (new service) - $50.00 • Re-inspection Fee (if first inspection is not approved) - $40.00 • Water Service Call (check meter function, leak investigation, etc.) - $40.00 • Meter Tampering / Unauthorized Meter Operation (including cutting of locks) - $150.00 • Account Establishment Fee (new account) - $15.00 • Late Payment Penalty (bill not paid when due) - $10.00 • Account Security Deposit - $100 for water service, $100 for sewer service, $200 combined • Bulk Water Sales from Hydrants - $10.00 per 1,000 gallons 10.B.1.a Packet Pg. 104 Attachment: Notice of Public Hearing Rate Adjustments (3551 : Public Hearing: Water/Sewer Rate Increase (Staff Contact: Chris D. Adcock))