12-20-2022 Work Session Agenda Packet
BOARD OF SUPERVISORS
WORK SESSION
Tuesday, December 20, 2022 – 4:30 PM
Board Meeting Room
39 Bank Street, SE,
Chatham, Virginia 24531
AGENDA
1. CALL TO ORDER (4:30 PM)
2. ROLL CALL
3. AGENDA ITEMS TO BE ADDED
4. APPROVAL OF AGENDA
For the citizens’ convenience, all Work Session and Committee Meetings are now being
recorded and can be viewed on the same YouTube location as the Board of Supervisor’s
Business Meetings. Please remember that the Board’s Work Session is designed for
internal Board and County Staff communication, discussion, and work. It is not a
question and answer session with the audience. Accordingly, during the Work Session,
no questions or comments from the audience will be entertained. Respectfully, any
outbursts or disorderly conduct from the audience will not be tolerated and may result in
the offending person’s removal from the Work Session. As a reminder, all County
citizens, and other appropriate parties as designated by the Board’s Bylaws, are permitted
to make comments under the Hearing of the Citizens’ Section of tonight’s Business
Meeting.
5. PRESENTATIONS
a. School Board Gun Resolution Presentation (Staff Contacts: The Honorable Bryan
Haskins and the Honorable Sheriff Taylor); (15 minutes)
b. 2022 Comprehensive Annual Financial Report Presentation (Staff Contact: Kimberly
G. Van Der Hyde); (Presenter: Scott Wickham); (45 minutes)
c. Mid-Year County Budget Amendments Review (Staff Contact: Kimberly G. Van
Der Hyde); (10 minutes)
d. Personal Property Tax Rate Discussion (Staff Contact: Kimberly G. Van Der Hyde);
(10 minutes)
6.
7.
8.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(1)
Subject Matter: AdministratorCounty Search/Interim County
Administrator Discussion
Purpose: Discussion of Next Steps
b. Discussion concerning a prospective business or industry or the expansion of an
existing business or industry where no previous announcement has been made of the
business' or industry's interest in locating or expanding its facilities in the community.
(Staff Contact: Matthew D. Rowe)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matters: Projects Polo and Tank
Purpose: Economic Development Updates on Unannounced
Prospective Business/Industry or Expansion of
Existing Business/Industry
9. RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
a. Closed Session Certification (Staff Contact: Kaylyn M. McCluster)
10. ADJOURNMENT
Work Session - December 20, 2022
e.Potential Resolution Supporting Arming Public School Teachers Discussion (Contact:
Supervisor Scearce); (10 minutes)
f.Christmas 2022 Solid Waste Plan Discussion (Staff Contact: Chris D. Adcock); (10
minutes)
STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
BUSINESS MEETING DISCUSSION ITEMS
CLOSED SESSION
a.Discussion, consideration, or interviews of prospective candidates for employment;
assignment, appointment, promotion, performance, demotion, salaries, disciplining,
or resignation of specific public officers, appointees, or employees of any public
body. (Contact: Board of Supervisors)
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: School Board Gun Resolution Presentation (Staff Contacts: The
Honorable Bryan Haskins and the Honorable Sheriff Taylor); (15 minutes)
Staff Contact(s): Kaylyn M. McCluster
Agenda Date: December 20, 2022 Item Number: 5.a
Attachment(s):
Reviewed By:
The Honorable Bryan Haskins, Commonwealth’s Attorney, and the Honorable Mike Taylor,
Sheriff, will discuss with the Board implications of the School Board’s recently adopted Gun
Free Zone Resolution.
5.a
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Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title:
2022 Comprehensive Annual Financial Report Presentation (Staff
Contact: Kimberly G. Van Der Hyde); (Presenter: Scott Wickham); (45
minutes)
Staff Contact(s): Kimberly G. Van Der Hyde
Agenda Date: December 20, 2022 Item Number: 5.b
Attachment(s):
Reviewed By:
Scott Wickham, CPA, Robinson, Farmer, Cox Associates, will present the County’s FY2022
Comprehensive Annual Financial Report. He will provide the Board a copy of the Report at the
Board’s Work Session.
5.b
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Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Mid-Year County Budget Amendments Review (Staff Contact: Kimberly
G. Van Der Hyde); (10 minutes)
Staff Contact(s): Kimberly G. Van Der Hyde
Agenda Date: December 20, 2022 Item Number: 5.c
Attachment(s): 2023 BUDGET MID-YEAR ADJUSTMENTS-PUBLIC HEARING with
Attachment
Reviewed By:
At mid-year, a review of financials is performed to ensure that proper County Budget amounts
have been appropriated by the Board. These appropriations are primarily for grants, insurance
claims, and contributions that have occurred since the adoption of the FY2023 County Budget.
This list has been circulated to all Board members via the Friday Update. Prior to approval of
the attached FY2023 County Budget Amendments, per the Virginia Code, due to the total dollar
amount of Budget amendments, a Public Hearing is legally required to be held.
A Public Hearing will be held at the Board’s December Business Meeting to hear citizen input
on the advertised Budget Amendments. After said Public Hearing, County Staff recommends
the Board approve the FY2023 County Budget Amendments as attached and presented. The
transfers have no monetary effect on the County Budget since monies are simply being moved
from one (1) line item to the next to cover shortages. The Budget Appropriations included are
utilizing 2023 actual revenues that have not been previously budgeted. These appropriations will
cover the various line items listed in detail on the attached list.
5.c
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PUBLIC HEARING NOTICE
Pursuant to §15.2-2507, Code of Virginia, 1950, as amended, the Pittsylvania County Board of
Supervisors will hold a public hearing on Tuesday, December 20, 2022, at 7:00 p.m., in the Board
Meeting Room, 39 Bank Street, SE, Chatham, Virginia, 24531, to receive citizen input on the
proposed FY2023 Budget Amendments. Public hearing documents are available for public
inspection Monday-Friday, 8 am – 5 pm, in the Pittsylvania County Administration Building, 1
Center Street, Chatham, Virginia, 24531, and on the County’s website,
www.pittsylvaniacountyva.gov.
Proposed
Budget
Amendments
2022-2023
REVENUES
Current Budgeted Revenues $261,134,849.73
General Fund Revenues 27,462.05
Department of Social Services Revenues 23,700.00
Grants Fund Revenue 102,500.00
Workforce Investment Board Funds 427.79
Industrial Development Funds 48,252.92
Economic Development Grant Funds 2,880,154.00
Industrial Development Cyclical Funds 60,663.58
Water & Sewer Grant Funds 2,400,000.00
Water & Sewer Capital Reserve Funds 600,000.00
Proposed Amended Revenues $267,278,010.07
EXPENDITURES
Current Budgeted Expenditures $261,134,849.73
General Fund Operating Budget 27,462.05
Department of Social Services Operating Budget 23,700.00
Grants Fund Expense 102,500.00
Workforce Investment Board Budget 427.79
Industrial Development Budget 2,989,070.50
Water & Sewer Capital Budget 3,000,000.00
Proposed Amended Expenditures $267,278,010.07
5.c.a
Packet Pg. 6 Attachment: 2023 BUDGET MID-YEAR ADJUSTMENTS-PUBLIC HEARING with Attachment (3487 : Mid-Year County Budget Amendments
Department Amount Reason for Addition Line Item Description Account Number Recommended Amount
COUNTY AMENDMENTS
Information Management 11,915.05
Contract Management Software
for Economic Development and
Purchasing-These funds will come
from revenue generated from the
use of the County Credit Card
during FY2022
(100-3-000000-180301)IM-Software 100-4-012515-5841 11,915.05
Sheriff 15,397.00
Donations received by the Sheriff's
Office for this year's Trunk or
Treat Event held at the ODAC on
10-29-22 (100-3-000000-
189913)Halloween-Contributions 100-4-031200-5878 15,397.00
Sheriff 150.00
Donations received by the Sheriff's
Office for the Project Lifesaver
Program (100-3-
000000-189903)Project Lifesaver Expenses 100-4-031200-5882 150.00
TOTAL GENERAL FUND 27,462.05 27,462.05
DSS-Operational Budget 23,700.00
Funds received from an insurance
claim on a totaled vehicle (201-3-
000000-180301) Capital Outlay-Vehicle 201-4-053100-8105 23,700.00
TOTAL DEPARTMENT OF SOCIAL
SERVICES 23,700.00 23,700.00
TOTAL DSS FUND 23,700.00 23,700.00
GRANTS FUND
John Henry Eldred, Jr. Foundation
Dorothy Louise Kyler Fund Grant 2,500.00
Grant funding received to be used
by the Pittsylvania County Library
for Books (100-3-
000000-073318)Library-Books & Subscriptions 250-4-073318-6012 2,500.00
Pittsylvania County
FY 2023 Mid-Year Budget Amendments
DEPARTMENT OF SOCIAL SERVICES (DSS) FUND
5.c.a
Packet Pg. 7 Attachment: 2023 BUDGET MID-YEAR ADJUSTMENTS-PUBLIC HEARING with Attachment (3487 : Mid-
Department Amount Reason for Addition Line Item Description Account Number Recommended Amount
Pittsylvania County
FY 2023 Mid-Year Budget Amendments
National Opioid Settlement 100,000.00
Funds approved by the Board of
Supervisors on 9-20-22 for a
contribution to DPCS for a Crisis
Intervention Center-Opioid
Settlement funding determined to
be an acceptable use of funds
(250-3-000000-094600)
National Opioid Settlement-
Contribution-Crisis Center 250-4-094600-5705 100,000.00
TOTAL-GRANTS FUND 102,500.00 102,500.00
WORKFORCE INVESTMENT BOARD (WIB) FUND
Expenditure Refunds 427.79
Funds received by the WIB for the
Summer Intern Program/Auto
Insurance Refund
(251-3-000000-180301)Unrestricted Non-WOIA 251-4-353665-6014 427.79
TOTAL-WIB FUND 427.79 427.79
INDUSTRIAL DEVELOPMENT FUND
Expenditure Refunds 48,252.92
Reimbursement from RIFA for
Regional Site Visits from Prospects
(325-3-000000-180301)Industrial Prospects 325-4-081500-8223 48,252.92
SVMP Site Grading -Lot 2-
Pittsylvania County TIC Grant 1,262,201.00
Pittsylvania County-Tobacco
Commission Grant for Property &
Improvements to Lot 2 of the
Southern Virginia Multimodal Park
(325-3-000000-190210) GRANT
FUNDING-1,262,201
(325-4--081500-8222) LOCAL
MATCH 1,489,998 (Already
appropriated-Transfer Only-See
attached for breakdown)SVMP Park Improvements 325-4-86010-82164 1,262,201.00
5.c.a
Packet Pg. 8 Attachment: 2023 BUDGET MID-YEAR ADJUSTMENTS-PUBLIC HEARING with Attachment (3487 : Mid-
Department Amount Reason for Addition Line Item Description Account Number Recommended Amount
Pittsylvania County
FY 2023 Mid-Year Budget Amendments
SVMP Site Grading -Lot 2-City of
Danville TIC Grant 742,875.00
City of Danville-Tobacco
Commission Grant for Property &
Improvements to Lot 2 of the
Southern Virginia Multimodal Park
(325-4-000000-190210) GRANT
FUNDING-742,875 SVMP Park Improvements 325-4-86010-82164 742,875.00
SVMP Site Grading -Lot 2-City of
Danville Local Match 875,078.00
City of Danville- LOCAL MATCH
875,078
(325-3-000000-180326)
Engineering SVMP
Park Improvements
Purchase of Property
325-4-86010-3163
325-4-86010-82164
325-4-86010-8250
96,500
367,878
410,700
TOTAL-INDUSTRIAL DEV FUND 2,928,406.92 2,928,406.92
INDUSTRIAL DEVELOPMENT FUND (CYCLICAL)
Industrial Development Cyclical
Fund Balance 60,663.58
Unused Cyclical Fund Balance 330-
3-000000-410502 Industrial Prospects 325-4-081500-8223 60,663.58
TOTAL-INDUSTRIAL DEV FUND 60,663.58 60,663.58
WATER AND SEWER FUND
EDA Public Water Funding for
Water/Sewer System
Improvements 3,000,000.00
EDA Grant Funding in the amount
of $2,400,000 and local match of
$600,000 to be funded from
capital reserves for Water/Sewer
system improvements
Mt Hermon Water Booster Station
Blairs Sewer Lift Station Imp
Brockway Sewer Main Install/Lift St
Critical Deficiencies Imp-Water Critical
Deficiencies Imp-Sewer Hodnett's Mill
Sewer Lift Station Ragsdale Sewer
Lift Station Imp Vista Pointe Sewer
Lift Station Imp
501-4-094165-8209 $314,704
501-4-094166-8214 $396,472
501-4-094166-8215 $699,486
501-4-094165-8210 $131,376.25
501-4-094166-8210 $393,128.75
501-4-094166-8211 $394,535
501-4-094166-8212 $299,387
501-4-094166-8213 $370,911 3,000,000.00
TOTAL-WATER SEWER FUND 3,000,000.00 3,000,000.00
GRAND TOTAL -
ALL FUNDS 6,143,160.34 6,143,160.34
5.c.a
Packet Pg. 9 Attachment: 2023 BUDGET MID-YEAR ADJUSTMENTS-PUBLIC HEARING with Attachment (3487 : Mid-
5.c.aPacket Pg. 10Attachment: 2023 BUDGET MID-YEAR ADJUSTMENTS-PUBLIC HEARING with Attachment (3487 : Mid-
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Personal Property Tax Rate Discussion (Staff Contact: Kimberly G. Van
Der Hyde); (10 minutes)
Staff Contact(s): Kimberly G. Van Der Hyde
Agenda Date: December 20, 2022 Item Number: 5.d
Attachment(s):
Reviewed By:
The Honorable Robert (“Bob”) W. Warren requested the Personal Property Tax Rate be
discussed at today’s Work Session. This discussion, facilitated by Kimberly G. Van Der Hyde,
Finance Director, will explore with the Board the possibility of changing the County’s current
Personal Property Tax Rate to mirror surrounding localities.
5.d
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Potential Resolution Supporting Arming Public School Teachers
Discussion (Contact: Supervisor Scearce)
Staff Contact(s): Supervisor Scearce
Agenda Date: December 20, 2022 Item Number: 5.e
Attachment(s):
Reviewed By:
Supervisor Scearce will discuss with the Board about the potential adoption of future Resolution
supporting the arming of County Public School teachers.
5.e
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Christmas 2022 Solid Waste Plan Discussion (Staff Contact: Chris D.
Adcock); (10 minutes)
Staff Contact(s): Chris Adcock
Agenda Date: December 20, 2022 Item Number: 5.f
Attachment(s):
Reviewed By:
County Public Works (Solid Waste) Staff proposes to close County Convenience Sites (“sites”)
at 8:00 p.m. on Christmas Eve, December 24, 2022, and have the sites closed on Sunday,
Christmas Day, December 25, 2022. Sites would open as normal at 6:00 a.m. on Monday,
December 26, 2022. This schedule would give the County’s 40+ site attendants time to spend
with their families on Christmas Day. By having the sites closed on Sunday, County Solid
Waste Staff will be more prepared to handle the Christmas trash load during their regular daily
schedule, as opposed to playing catch-up to sites that may get overwhelmed on Sunday,
Christmas Day. Other plans are to do compaction efforts at needed sites on Christmas Eve, focus
and monitor cameras to catch any illegal dumping at gates, communicate to County citizens via
County’s social media platforms, secure assistance from contract haulers, and provide extra
containers at the County’s busiest sites. County Public Works Staff feels most of the public will
understand this Christmas Day closure and the County’s hard-working Public Works Staff will
get a much-needed break.
County Public Works Staff has also researched how surrounding Counties operate for Holidays.
Henry County closes all its sites on Thanksgiving, Christmas, and New Year’s Day. Bedford
County’s gated collection sites are closed on those Holidays, in addition to Memorial Day, July
4th, and Labor Day. Caswell County’s sites are closed on Sundays and Christmas Day. Franklin
County, VA’s manned green box sites are also closed on Christmas. Pending the County’s
successful completion of this Christmas Day closure, County Public Works Staff desires, in the
future, that the Board to consider closing County sites on all major Holidays.
5.f
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Discussion, consideration, or interviews of prospective candidates for
employment; assignment, appointment, promotion, performance,
demotion, salaries, disciplining, or resignation of specific public officers,
appointees, or employees of any public body. (Contact: Board of
Supervisors)
Staff Contact(s): Board of Supervisors
Agenda Date: December 20, 2022 Item Number: 8.a
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(1)
Subject Matter: County Administrator Search /Interim County Administrator
Discussion
Purpose: Discussion of Next Steps
8.a
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Discussion concerning a prospective business or industry or the expansion
of an existing business or industry where no previous announcement has
been made of the business' or industry's interest in locating or expanding
its facilities in the community. (Staff Contact: Matthew D. Rowe)
Staff Contact(s): Matthew D. Rowe
Agenda Date: December 20, 2022 Item Number: 8.b
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matters: Projects Polo and Tank
Purpose: Economic Development Updates on Unannounced
Prospective Business/Industry or Expansion of Existing
Business/Industry
8.b
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Closed Session Certification (Staff Contact: Kaylyn M. McCluster)
Staff Contact(s): J. Vaden Hunt, Esq.
Agenda Date: December 20, 2022 Item Number: 9.a
Attachment(s):
Reviewed By:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”)
Work Session on December 20, 2022, the Board hereby certifies by a recorded vote that to the
best of each Board Member’s knowledge only public business matters lawfully exempted from
the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and
identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in
the Closed Meeting. If any Board Member believes that there was a departure from the
requirements of the Act, he shall so state prior to the vote indicating the substance of the
departure. The Statement shall be recorded in the Board's Minutes.
Vote
Timothy W. Chesher Yes/No
Darrell W. Dalton Yes/No
Timothy W. Dudley Yes/No
Ronald S. Scearce Yes/No
Robert M. Tucker, Jr. Yes/No
Robert (“Bob”) W. Warren Yes/No
William V. (“Vic”) Ingram Yes/No
9.a
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