12-20-2022 Business Meeting Agenda Packets
BOARD OF SUPERVISORS
BUSINESS MEETING
Tuesday, December 20, 2022 – 7:00 PM
Board Meeting Room
39 Bank Street, SE,
Chatham, Virginia 24531
AGENDA
1. CALL TO ORDER (7:00 PM)
2. ROLL CALL
3. MOMENT OF SILENCE
4. PLEDGE OF ALLEGIANCE
5. AGENDA ITEMS TO BE ADDED
6. APPROVAL OF AGENDA
7. CONSENT AGENDA
a. County's 2022 November Bill List Approval (online); (Staff Contact: Kimberly G.
Van Der Hyde)
b. November Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)
c. Virginia Code 2.2-3712(B) Public Announcement Approval (Staff Contact: Kaylyn
M. McCluster)
d. TLAC’s Revised Cooperative Agreement Approval (Staff Contact: Kaylyn M.
McCluster)
e. Appointment: Planning Commission (Westover District); (Fred Webb); (Contact:
Supervisor Scearce)
f. Appointment: Library Board (Staunton River District); (David Law); (Contact:
Supervisor Dudley)
g. Resolution # 2022-12-01 (Virginia Code § 15.2-5136 Water and Sewer Preliminary
Rate Schedule Change Notice) Adoption (Staff Contact: Chris D. Adcock)
h. Resolution # 2022-12-02 (Broadband Revenue Share Expenditure Policy) Adoption
(Staff Contact: Dave F. Arnold)
Business Meeting - December 20, 2022
i. Resolution # 2022-12-03 (Support for Naming Megasite Road for Harville/Saunders)
Adoption (Contact: Supervisor Warren)
j. Certificate of Excellence Approval (Tunstall Volleyball); (Contact: Chairman
Ingram)
k. Certificate of Recognition Approval (Faith Memorial Baptist Church 50 Year
Anniversary) (Contact: Chairman Ingram)
l. Certificate of Recognition Approval (DPCS 50 Year Anniversary); (Contact:
Chairman Ingram)
m. Solid Waste Roll-off Truck Purchase Approval (Staff Contact: Chris Adcock)
n. CPMT Lease Agreement Renewal Approval (Staff Contact: Christopher C. Slemp)
o. ETC Parking Lot Lease Execution Approval (Staff Contact: Christopher C. Slemp)
8. PRESENTATIONS
a. General Presentations (Board of Supervisors)
b. Health Collaborative Presentation (Staff Contact: Kaylyn M. McCluster); (Presenter:
Maggie Richardson)
c. DPCS Annual Report (Contacts: Jim Bebeau/Kim Van Der Hyde)
d. Youth Commission Introduction (Staff Contact: Justin P. Price)
9. HEARING OF THE CITIZENS
Each person addressing the Board under Hearing of the Citizens shall be a resident or
land owner of the County, or the registered agent of such resident or land owner. Each
person shall step up, give his/her name and district in an audible tone of voice for the
record, and unless further time is granted by the Chairman, shall limit his/her address to
three (3) minutes. No person shall be permitted to address the Board more than once
during Hearing of the Citizens. All remarks shall be addressed to the Board as a body
and not to any individual member thereof. Hearing of the Citizens shall last for a
maximum of forty-five (45) minutes. Any individual that is signed up to speak during
said section who does not get the opportunity to do so because of the aforementioned
time limit, shall be given speaking priority at the next Board meeting. Absent
Chairman’s approval, no person shall be able to speak who has not signed up.
10. PUBLIC HEARINGS
A. Rezoning Public Hearings
Pursuant to Article V, Division 6, of the Pittsylvania County Zoning Ordinance, the
Board of Supervisors have been empowered to hear and decide specific zoning issues
and zoning map changes in support of said Ordinance. In accomplishing this
important task, the Board is responsible for promoting the health, safety, and general
public welfare of the citizens of Pittsylvania County. The Board must ensure that all
of its decisions and regulations be directed to these goals and that each be consistent
Business Meeting - December 20, 2022
with the environment, the comprehensive plan, and in the best interest of Pittsylvania
County, its citizens, and its posterity.
Case 1: Public Hearing: Case R-22-033; Roger and Lisa Pleasant; Rezoning from
R-1, Residential Suburban Subdivision District, to A-1, Agricultural
District; The Planning Commission recommended, by an 6-0 vote, with no
opposition, that the Petitioners' request be granted (Supervisor Ingram).
Case 2: Public Hearing: Case R-22-034: John and Rosemary Martin; Rezoning
from M-1, Industrial District, Light Industry, to R-1, Residential Suburban
Subdivision District; The Planning Commission recommended, by an 6-0
vote, with no opposition, that the Petitioners' request be granted
(Supervisor Chesher).
Case 3: Public Hearing: Case R-22-035 Christy Hicks; Rezoning from R-1,
Residential Suburban Subdivision District, to A-1, Agricultural District;
The Planning Commission recommended, by an 6-0 vote, with no
opposition, that the Petitioners' request be granted (Supervisor Scearce).
B. Other Public Hearings
Each person addressing the Board under a Public Hearing shall step up, give his/her
name and district, and/or his/her place of residency for non-County citizens, in an
audible tone of voice for the record, and unless further time is granted by the
Chairman, shall limit his/her address to three (3) minutes; speakers for a group shall be
limited to ten (10) minutes. Speakers shall conclude their remarks at that time, unless
the consent of the Board is affirmatively given to extend the speakers allotted time.
Absent Chairman’s approval, no person shall be able to speak who has not signed up.
1. Public Hearing: Mid-Year County Budget Amendments (Staff Contact: Kimberly G.
Van Der Hyde)
2. Public Hearing: Schools’ Sales Tax Referendum Ordinance (PCC §§ 6-3.2, 6-3.3, 6-
3.4, and 6-3.5); (Staff Contact: Kimberly G. Van Der Hyde)
11. UNFINISHED BUSINESS
12. NEW BUSINESS
a. Potential Future Jail Naming Discussion (Contact: Chairman Ingram)
13. APPOINTMENTS
14. MATTERS FROM WORK SESSION (IF ANY)
15. BOARD MEMBER REPORTS
16. COUNTY ADMINISTRATOR REPORTS
17. ADJOURNMENT
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: County's 2022 November Bill List Approval (online); (Staff Contact:
Kimberly G. Van Der Hyde)
Staff Contact(s): Kimberly G. Van Der Hyde
Agenda Date: December 20, 2022 Item Number: 7.a
Attachment(s):
Reviewed By:
SUMMARY:
At each Board Business Meeting, the County’s Auditors recommend the Board review payments
made by the County as oversight of County Fund expenditures. Said November Bill List is
found at the below link:
https://weblink.pittgov.net/WebLink/Browse.aspx?id=466263&dbid=0&repo=PittGovDocs
FINANCIAL IMPACT AND FUNDING SOURCE:
Not applicable.
RECOMMENDATION:
County Staff recommends the Board approve the County’s 2022 November Bill List as
presented.
MOTION:
“I make a Motion to approve the County’s 2022 November Bill List as presented.”
7.a
Packet Pg. 5
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: November Board Meeting Minutes Approval (Staff Contact: Kaylyn M.
McCluster)
Staff Contact(s): Kaylyn M. McCluster
Agenda Date: December 20, 2022 Item Number: 7.b
Attachment(s):
11-15-2022 Work Session - DRAFT
11-15-2022 Business Meeting - DRAFT
11-29-2022 Meeting CA Interviews - DRAFT
Reviewed By:
SUMMARY:
For the Board’s review and consideration, attached are the following November Board Meeting
Minutes:
(1) 11/15/22 (Work Session);
(2) 11/15/22 (Business Meeting); and
(3) 11/29/22 (County Administrator Interviews).
FINANCIAL IMPACT AND FUNDING SOURCE:
Not applicable.
RECOMMENDATION:
County Staff recommends the Board adopt the November Board Meeting Minutes as attached
and presented.
MOTION:
“I make a Motion to adopt the November Board Meeting Minutes as attached and presented.”
7.b
Packet Pg. 6
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
WORK SESSION
November 15, 2022
VIRGINIA: The Pittsylvania County Board of Supervisors’ (“Board”) Work Session
was held on November 15, 2022, in the Board Meeting Room, 39 Bank Street, SE, Chatham,
Virginia 24531.
CALL TO ORDER (4:00 PM)
Ingram called the Meeting to Order at 4:00 PM.
ROLL CALL
The following Board Members were present:
Attendee Name Title Status Arrived
William V. ("Vic") Ingram Chairman - Tunstall District Present 3:52 PM
Tim Chesher Supervisor - Dan River District Present 3:47 PM
Darrell Dalton Supervisor - Callands-Gretna District Present 3:51 PM
Timothy W. Dudley Supervisor - Staunton River District Present 3:53 PM
Ronald S. Scearce Supervisor - Westover District Present 3:53 PM
Robert M Tucker Jr Supervisor - Banister District Present 3:47 PM
Robert ("Bob") W. Warren Supervisor - Chatham-Blairs District Present 3:52 PM
AGENDA ITEMS TO BE ADDED
Motion to add the following item to the Agenda:
• Discussion of Land Use Deadline as item 6f
RESULT: ADOPTED [UNANIMOUS]
MOVER: Warren
SECONDER: Chesher
AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucker, Warren
APPROVAL OF AGENDA
Motion to approve Agenda.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Warren
SECONDER: Dudley
AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucker, Warren
PRESENTATIONS
a. Lindsey Hodges (New VDOT Resident Engineer) Introduction/Presentation
(Presenter: Jay Craddock); (5 minutes)
Jay Craddock, VDOT’s Assistant Resident Engineer, introduced Lindsey Hodges, new Resident
7.b.a
Packet Pg. 7 Attachment: 11-15-2022 Work Session - DRAFT (3465 : November Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Board of Supervisors
November 15, 2022
Work Session
Engineer, to the Board. Hodges is a Virginia Tech graduate, and she has been with VDOT for
nine (9) years. She’s also had previous experience working with land use, traffic engineering,
and was an area construction engineer.
Craddock also gave the Board an update on VDOT’s Rural Rustic Program. Roads that VDOT
paved this past year included Cox’s Store Road, Cherrystone Lake Road, Friendly Drive,
Hubbard Road, Oliver’s Lane, and Roark Mill Road. On the schedule for next construction
season are Oxford Road, Pocket Road, Victoria Road, and Valley Road.
STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. Sheriff's Department Grants Discussion (Contact: Sheriff Taylor); (20 minutes)
Sheriff Taylor and Van Der Hyde stated the Governor of Virginia has intentions of putting
School Resource Officers (“SRO”) in every school in Virginia and this Grant became available
very quickly. The Grant is for ten (10) SRO positions. The first phase is one (1) year from
October 1, 2022, through June 30, 2023, and this Grant covers $475,170 for ten (10) SRO
positions and there is no local match for the Grant funds used for SRO salaries. However, there
are upfront costs to outfit ten (10) Deputies that include a gun, uniform and accessories, name
tag, duty belt with gear, flashlight, taser, vest with carrier, and a Dodge Charger, which totals
$505,960 for ten (10) SROs. For years two (2) – four (4), after nine (9) months, the 25% local
match will be a minimum of approximately $158,390 annually. Taylor has reached out to the
Attorney General’s Office for clarification of if the Sheriff’s Department can take their eight (8)
existing SROs and place those into this Grant.
Motion to recommend the full Board approve this Grant at tonight’s Business Meeting, pending
the Attorney General’s ruling in County’s favor that it can use current SROs for the Grant. If it
cannot, the Board will revisit this issue as it relates to having to hire all new people.
RESULT: APPROVED [UNANIMOUS]
MOVER: Warren
SECONDER: Tucker
AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucker, Warren
b. Convenience Centers Improvements Update/Priority Discussion (Staff Contact: Chris
D. Adcock); (20 minutes)
Adcock reviewed Convenience Center updates with the Board. He recommended moving
forward with the Mt. Hermon project, as well as Motley and Berry Hill, as funding allows. He
also suggested to look at acquiring additional land for this site and creating a new site. When
looking at the engineer’s cost to update the existing site, the total amount is $329,960. A brand-
new site was recently built at Climax for $499,000, and a brand-new site at Level Run Road for
$375,000. This does not include the land cost, but Adcock does not anticipate the land cost
being extremely high in that area. This site is so tight that it would continue to be a traffic
nightmare, even if updated.
7.b.a
Packet Pg. 8 Attachment: 11-15-2022 Work Session - DRAFT (3465 : November Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Board of Supervisors
November 15, 2022
Work Session
Motion to recommend the full Board approve County Staff recommendations to proceed as
requested at tonight’s Business Meeting.
RESULT: APPROVED [UNANIMOUS]
MOVER: Warren
SECONDER: Dudley
AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucker, Warren
c. CSA Annual Audit Presentation (Staff Contact: Cheryl J. Boswell); (10 minutes)
Cheryl J. Boswell, County CSA Coordinator, presented the County's CSA’s Annual Audit to the
Board, which can be found on the County’s website at www.pittsylvaniacountyva.gov.
d. Potential Future Board Bylaws Revisions Discussion (Contact: Chairman Ingram);
(20 minutes)
Ingram requested the Board look at its current Bylaws and submit to McCluster or Hunt any
suggestions for them to be updated. Once suggestions have been received, they can be placed on
the Board’s Reorganizational Meeting Agenda for potential adoption.
e. Fire and Rescue Funding Discussion (Contact: Chairman Ingram); (20 minutes)
Motion by Warren to approve the increase per call to accommodate the recommendation that was
originally made from Key, but to amend the $97,000 to be placed in the emergency fund so it
could all be used by any Agency that has a major issue. Any Agency would have the availability
to get it, and they would bring it to Key, then to the Commission, and ultimately back to the
Board for approval.
Substitute Motion for the full Board at tonight’s Business Meeting to approve both funding
requests as discussed in the past,
RESULT: APPROVED [4 TO 3]
MOVER: Ingram
SECONDER: Chesher
AYES: Ingram, Chesher, Dalton, Tucker
NAYS: Dudley, Scearce, Warren
f. Discussion of Land Deadline Extension
There was an issue with the printing of the Land Use revalidation forms, which has delayed
citizens from receiving them. This causes strain on those property owners who may not reside in
the County and must meet with others locally for the paperwork to be signed.
Motion by Warren for full Board at tonight’s Business Meeting extend the deadline until
December 31, 2022, and waive the $100 late fee.
Amended Motion for full Board at tonight’s Business Meeting extend the deadline until
December 20, 2022, provided the material is sent out no later than November 18, 2022.
7.b.a
Packet Pg. 9 Attachment: 11-15-2022 Work Session - DRAFT (3465 : November Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Board of Supervisors
November 15, 2022
Work Session
RESULT: APPROVED [UNANIMOUS]
MOVER: Warren
SECONDER: Darrell Dalton, Supervisor - Callands-Gretna District
AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucker, Warren
CLOSED SESSION
Motion to enter Closed Session.
The Board entered Closed Session at 5:40 PM
RESULT: ADOPTED [UNANIMOUS]
MOVER: Ingram
SECONDER: Dudley
AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucker, Warren
a. Discussion or consideration of the acquisition of real property for a public purpose, or
of the disposition of publicly held real property, where discussion in an open meeting
would adversely affect the bargaining position or negotiating strategy of the public
body. (Staff Contact: Dave F. Arnold)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(3)
Subject Matters: Jail Land (Property Acquisition)
Purpose: Legal Consultation/Legal Advice Regarding the Same
b. Discussion concerning a prospective business or industry or the expansion of an
existing business or industry where no previous announcement has been made of the
business' or industry's interest in locating or expanding its facilities in the community.
(Staff Contact: Matthew D. Rowe)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Unannounced Prospective Businesses/Industries
Purpose: General Economic Development Projects Update
RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
The Board returned to Open Session at 6:55 PM and the following Certification was recorded:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”)
Work Session on November 15, 2022, the Board hereby certifies by a recorded vote that to the
best of each Board Member’s knowledge only public business matters lawfully exempted from
the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and
identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in
7.b.a
Packet Pg. 10 Attachment: 11-15-2022 Work Session - DRAFT (3465 : November Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Board of Supervisors
November 15, 2022
Work Session
the Closed Meeting. If any Board Member believes that there was a departure from the
requirements of the Act, he shall so state prior to the vote indicating the substance of the
departure. The Statement shall be recorded in the Board's Minutes.
Vote
Timothy W. Chesher Yes
Darrell W. Dalton Yes
Timothy W. Dudley Yes
Ronald S. Scearce Yes
Robert M. Tucker, Jr. Yes
Robert (“Bob”) W. Warren Yes
William V. (“Vic”) Ingram Yes
ADJOURNMENT
Ingram adjourned the Meeting at 6:57 PM.
7.b.a
Packet Pg. 11 Attachment: 11-15-2022 Work Session - DRAFT (3465 : November Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster))
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
BUSINESS MEETING
November 15, 2022
VIRGINIA: The Pittsylvania County Board of Supervisors’ (“Board”) Business
Meeting was held on November 15, 2022, in the Board Meeting Room, 39 Bank Street, SE,
Chatham, Virginia 24531.
CALL TO ORDER (7:00 PM)
Ingram called the Meeting to Order at 7:00 PM.
ROLL CALL
The following Board Members were present.
Attendee Name Title Status Arrived
William V. ("Vic") Ingram Chairman - Tunstall District Present 6:56 PM
Tim Chesher Supervisor - Dan River District Present 6:51 PM
Darrell Dalton Supervisor - Callands-Gretna District Present 6:59 PM
Timothy W. Dudley Supervisor - Staunton River District Present 6:46 PM
Ronald S. Scearce Supervisor - Westover District Present 6:57 PM
Robert M Tucker, Jr. Supervisor - Banister District Present 6:46 PM
Robert ("Bob") W. Warren Supervisor - Chatham-Blairs District Present 6:54 PM
AGENDA ITEMS TO BE ADDED
Motion to add the following items to the Agenda under Matters from Work Session:
• SRO Grant as 13a
• Convenience Center Improvements as 13b
• Fire and Rescue Funding as 13c
• Land Use Deadline Extension as 13d
RESULT: ADOPTED [UNANIMOUS]
MOVER: Warren
SECONDER: Chesher
AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucker, Warren
APPROVAL OF AGENDA
Motion to approve Agenda.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Chesher
SECONDER:
AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucker, Warren
CONSENT AGENDA
Motion to approve Consent Agenda.
7.b.b
Packet Pg. 12 Attachment: 11-15-2022 Business Meeting - DRAFT (3465 : November Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Board of Supervisors
November 15, 2022
Business Meeting
Warren stated that item 7f, Resolution # 2022-11-02, is wonderful to honor Harville, but he
would like to amend the Resolution to include language in the proposal, that once Berry Hill is
open and there are roads being placed in there, to name a road in Memory of Harville, since he
was instrumental in the Berry Hill project. Warren also recommended including Sherman
Saunders to be recognized and a road named in his honor in Berry Hill once those roads are
installed.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Dudley
SECONDER: Warren
AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucker, Warren
a. Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)
b. County's 2022 October Bill List Approval (online); (Staff Contact: Kimberly G. Van Der
Hyde)
c. Virginia Code 2.2-3712(B) Public Announcement Approval (Staff Contact: Kaylyn M.
McCluster)
d. Pittsylvania County Sports Hall of Fame Congratulations Letters Submission Approval
(Staff Contact: Kaylyn M. McCluster)
e. Resolution # 2022-11-01 (Honoring Joe Mantiply) Adoption (Staff Contact: Kaylyn M.
McCluster)
f. Resolution # 2022-11-02 (Honoring Coy E. Harville) Adoption (Contact: Chairman
Ingram)
g. Resolution # 2022-11-03 (Honoring Bachelor’s Hall Fire and Rescue Department’s 60
Years of Service) Adoption (Contact: Chairman Ingram)
h. Third Town of Chatham/County Master Water and Sewer Agreement Extension Approval
Ratification (Staff Contact: Chris D. Adcock)
i. Public Works Utility Easement Right-of-Way Clearing/Maintenance Agreement Approval
(Staff Contact: Chris D. Adcock)
j. Procurement Policy Revisions Approval (Staff Contact: Connie M. Gibson)
PRESENTATIONS
a. General Presentations (Board of Supervisors)
Joe Mantiply, the family of Coy Harville, and members of Bachelors Hall Fire and Rescue were
present to accept Resolutions that were adopted on the Consent Agenda.
HEARING OF THE CITIZENS
Jim Scearce, Westover District, began speaking on Fire and Rescue Agencies, but was then
escorted out of the Meeting.
7.b.b
Packet Pg. 13 Attachment: 11-15-2022 Business Meeting - DRAFT (3465 : November Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Board of Supervisors
November 15, 2022
Business Meeting
Vanessa Scearce, Westover District, requested the Board stop playing politics. She suggested all
citizens to attend the Meetings to eliminate the half-truths from circulating. She also shared her
concern and opposition regarding the potential RV park in the Westover District and welcomed
Tucker to the Board.
PUBLIC HEARINGS
Rezoning Public Hearings
Case 1: Public Hearing: Case R-22-032: Timothy and Deborah Dinoto; R-1, Residential
Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission
recommended, by an 8-0 vote, with no opposition, that the Petitioners' request be granted.
(Supervisor Scearce)
Ingram opened the Public Hearing at 7:37 PM. Dinoto was present to represent the Petition. No
one signed up to speak and Ingram closed the Public Hearing at 7:38 PM.
Motion to approve the rezoning of 53.0 acres from R-1, Residential
Suburban Subdivision District, to A-1, Agricultural District, to allow for a second dwelling to be
placed on the property.
RESULT: APPROVED [UNANIMOUS]
MOVER: Scearce
SECONDER: Ingram
AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucker, Warren
Case 2: Public Hearing: Case R-22-029: J Cubas Holdings, LLC; Rezoning from R-1,
Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning
Commission recommended, by an 5-3 vote, with opposition, that the Petitioner's request be
granted. (Supervisor Scearce)
Ingram opened the Public Hearing at 7:39 PM. Cubas was present to represent the Petition and
gave a presentation that can be found on the County’s website at www.pittsylvaniacountyva.gov.
The Board took a recess at 8:54 PM and returned at 9:04 PM.
Irvin Moss, Jr, shared his compassion for his community and stated his opposition regarding the
RV Resort and asked the Board to deny this request.
Rosylind Fitz stated she is a resident of the Westover District and a member of Mount Lebanon
Missionary Baptist Church, located at 220 Vandola Church Road. She stated this land is very
close to her church and they do not want this RV Resort in their community.
7.b.b
Packet Pg. 14 Attachment: 11-15-2022 Business Meeting - DRAFT (3465 : November Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Board of Supervisors
November 15, 2022
Business Meeting
Tara Clayton stated her opposition for the RV Resort and stated there are no benefits for those
who live in this community.
Bonnie Moss also stated her opposition and stated she would have appreciated Cubas reaching
out to those in the community about this.
Donna Kernodle stated her opposition regarding this rezoning and asked the Board would they
put this resort in their neighborhood.
Daniel Fullor stated he moved to County last year from Washington State and decided to relocate
here due to the community, location, and land. This resort would bring more traffic down this
road and create noise that is unnecessary. He worries that intoxicated campers would walk onto
his property or farm and that they could be harmed due to his cattle or dogs. He is also
concerned about the safety of his family.
Vanessa Scearce commended her Supervisor for calling a Town Hall Meeting regarding this
resort once he found out about this project and stated her opposition for this RV resort.
Gary Clark read the following statement from the Pittsylvania County Zoning Department, “The
Pittsylvania County Zoning Department helps protect property owners by regulating uses and
ensuring that future development is compatible with the area, ultimately protecting property
values” and requested the Board to follow it because the citizens of this district have asked.
James Howerton lives across the road from this project, and he voiced his concerns about the
construction of this project. He stated not all the land can be used unless they dynamite the
property, and he would like someone to be responsible for any damage done to his property.
Scott Burke stated he lives in the Vandola Community for the reason of living in rural
Pittsylvania County and this would increase the number of people within the community. He has
344 signatures on a petition against the RV resort and voiced his opposition.
Marvin Hylton lives across this property and is concerned about his property value.
Jimmy Adams attends Mount Lebanon Missionary Baptist Church. He said there will be
homelessness, people without jobs, and many other things that could happen when the casino
comes, and his main concern is why would you bring an RV park to that area.
Rev. Larry Younger has been a member of Mount Lebanon Missionary Baptist Church for
twenty (20) years. He stated this RV resort will be near the church and it is just not the right
place for it.
Michael Wilson voiced his opposition for this RV resort and asked the Board if they would like
to have a casino or an RV resort in their neighborhood.
7.b.b
Packet Pg. 15 Attachment: 11-15-2022 Business Meeting - DRAFT (3465 : November Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Board of Supervisors
November 15, 2022
Business Meeting
Cubas spoke once more.
Ingram closed the Public Hearing at 10:34 PM.
Motion to deny the rezoning of this property.
RESULT: APPROVED [UNANIMOUS]
MOVER: Scearce
SECONDER: Chesher
AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucker, Warren
NEW BUSINESS
a. Solid Waste Violation Appeal (Staff Contact: Emily S. Ragsdale)
On September 23, 2022, a letter was sent to Robert Adams (“Adams”), owner of GPIN #
1462-35-0995, notifying him of a Solid Waste Violation on the property. County
Community Development Staff was conducting an inspection for an open Building Permit on
adjacent property that is accessed through the subject property, when they noticed a large
hole that had been filled with trash and debris and a large amount of scrap metal that was
being stored on the subject property. This constitutes a violation of Pittsylvania County
Code (“PCC”), Chapter 17, Solid Waste, which states, “It shall be unlawful to place solid
waste in any street, alley, and stream, body of water, woods, or any other public place or
upon private property. It shall be unlawful for the owner or the occupant of any real property
to allow solid waste to remain upon the property more than thirty days after the owner or
occupant knew or reasonably should have known of the presence of the solid waste.”
Additionally, Chapter 17 also states “Trash, garbage, refuse, litter and other debris shall be
disposed of in personally owned or privately owned receptacles that are provided for such
use and for the use of the persons disposing of such matter or in authorized facilities provided
for such purpose and in no other manner not authorized by law.”
On October 3, 2022, Adams came into the Community Development Office and inquired
about the process to appeal the Zoning Administrator’s determination that the material was in
fact solid waste per PCC §§ 17-3(o) and 17-6. Per PCC § 17-7, Appeals regarding this matter
are appealed to the Board.
The Board has never had this type of appeal presented to it and would like time to review the
item more to make an informed decision.
Motion to table item.
7.b.b
Packet Pg. 16 Attachment: 11-15-2022 Business Meeting - DRAFT (3465 : November Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Board of Supervisors
November 15, 2022
Business Meeting
RESULT: APPROVED [6 TO 0]; (1 Abstention)
MOVER: Tucker
SECONDER: Dudley
AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucker
ABSTAIN: Warren
MATTERS FROM WORK SESSION (IF ANY)
a. SRO Grant
Sheriff Taylor and Van Der Hyde provided updated information recently received from the
Attorney General’s Office. They stated the Sheriff’s Department can still use the existing
positions for SROS, but if they do, the Board still needs to appropriate that number of
positions for the Grant, which would mean that they would still have to hire ten (10) new
SROs.
Motion to proceed with acceptance of the SRO Grant, as presented in the Work Session
earlier, with the intent of the County securing these additional positions and every effort be
made to fill those positions, and the County gets confirmation of additional funding from the
Governor who has said he wants SRO Officers in every school division. Also, these
positions will not be filled, if it will be detrimental to Sheriff Department field officers and
their presence in order to protect the citizens of our community.
RESULT: APPROVED [UNANIMOUS]
MOVER: Warren
SECONDER: Ingram
AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucker, Warren
b. Convenience Center Improvements
Motion to accept the presentation that was given in the Work Session and proceed with the
County Staff related recommendation.
RESULT: APPROVED [UNANIMOUS]
MOVER: Warren
SECONDER: Tucker
AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucker, Warren
c. Fire and Rescue Funding
Warren echoed his statements he made in the Work Session regarding the funds being placed
into an emergency fund.
Motion to approve funding both the increase per call for a total of $78,000, as well as the
funding for the matrix for a total of $97,000
7.b.b
Packet Pg. 17 Attachment: 11-15-2022 Business Meeting - DRAFT (3465 : November Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Board of Supervisors
November 15, 2022
Business Meeting
RESULT: APPROVED [4 TO 3]
MOVER: Ingram
SECONDER: Chesher
AYES: Ingram, Chesher, Dalton, Tucker
NAYS: Dudley, Scearce, Warren
d. Land Use Deadline Extension
Motion to extend the Land Use Certification filing deadline until December 20, 2022,
provided the material is mailed to County citizens no later than November 18, 2022, and to
get this information placed on the County’s website and social media.
RESULT: APPROVED [UNANIMOUS]
MOVER: Warren
SECONDER: Darrell Dalton, Supervisor - Callands-Gretna District
AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Tucker, Warren
BOARD MEMBER REPORTS
• Chesher welcomed Tucker to the Board and thanked the Board for a good evening.
• Dudley welcomed Tucker to the Board and thanked everyone for attending and
congratulated Richard Hicks for accepting a job with the Berkley Group. He also wished
everyone a Happy Thanksgiving.
• Warren welcomed Tucker and he also thanked citizens of the County for supporting the
School System and passing the 1% Schools’ Tax Referendum. He also congratulated all
Sports Hall of Fame inductees and thanked Bowman and Henderson for their hard work
for the County Hall of fame. He wished everyone a Happy Thanksgiving.
• Scearce thanked his colleagues for their support regarding the Luxury RV Resort Project
in the Vandola Community.
• Tucker thanked Judge Moreau for his appointment to the Board. He thanked the Board
for the warm reception and for everyone being so helpful. He also thanked County Staff
and stated he had a very smooth process of getting acclimated on the Board. He thanked
the citizens who came out and those who watched online. He finally wished everyone a
Happy Thanksgiving and requested to keep in prayer the UVA family and all families
who were affected by the tragedy.
• Dalton wished everyone a Happy Thanksgiving and he also echoed sentiments regarding
the UVA families. He welcomed Tucker to the Board and thanked County Staff and
everyone for coming out to the Meeting.
7.b.b
Packet Pg. 18 Attachment: 11-15-2022 Business Meeting - DRAFT (3465 : November Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Board of Supervisors
November 15, 2022
Business Meeting
• Ingram recognized the Hall of Fame recipients and recognized Veterans. He celebrated
his wedding anniversary of thirty-seven (37) years. He welcomed Tucker to the Board
and wished everyone a Happy Thanksgiving.
COUNTY ADMINISTRATOR REPORTS
Hunt thanked the Board for its hard work, and he welcomed Tucker to the Board. He thanked all
citizens who came out and wished everyone a Happy thanksgiving.
ADJOURNMENT
Ingram adjourned the Meeting at 11:19 PM.
7.b.b
Packet Pg. 19 Attachment: 11-15-2022 Business Meeting - DRAFT (3465 : November Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster))
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
MEETING FOR COUNTY ADMINISTRATOR INTERVIEWS
November 29, 2022
VIRGINIA: The Meeting was held on November 29, 2022, at the Institute of Advanced
Learning and Research, 150 Slayton Avenue, Danville, Virginia 24540.
CALL TO ORDER (8:30 AM)
Hunt called the Meeting to Order at 8:30 AM.
ROLL CALL
The following Board Members were present:
Attendee Name Title Status
William V. ("Vic") Ingram Chairman - Tunstall District Present
Tim Chesher Supervisor - Dan River District Present
Darrell Dalton Supervisor - Callands-Gretna District Present
Timothy W. Dudley Supervisor - Staunton River District Present
Ronald S. Scearce Supervisor - Westover District Present
Robert M Tucker Jr Supervisor - Banister District Present
Robert ("Bob") W. Warren Supervisor - Chatham-Blairs District Present
Also, in attendance were:
• J. Vaden Hunt, Esq., Interim County Administrator/County Attorney
• Kimball Payne, The Berkley Group
• Frank Principi, The Berkley Group
APPROVAL OF THE AGENDA
On a Motion by Warren, seconded by Chesher, the Meeting’s Agenda was unanimously
approved.
CLOSED SESSION
On Motion from Dudley, seconded by Tucker, the Board unanimously voted for the Board to
enter Closed Session. The Board entered Closed Session at 8:32 AM.
a. Discussion, consideration, or interviews of prospective candidates for employment;
assignment, appointment, promotion, performance, demotion, salaries, disciplining, or
resignation of specific public officers, appointees, or employees of any public body.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(1)
Subject Matters: County Administrator
Purpose: County Administrator Interviews
RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
The Board returned to Open Session at 6:30 PM and the following Certification was recorded:
7.b.c
Packet Pg. 20 Attachment: 11-29-2022 Meeting CA Interviews - DRAFT (3465 : November Board Meeting Minutes Approval (Staff Contact: Kaylyn M.
Board of Supervisors
November 29, 2022
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ Meeting on
November 29, 2022, the Board hereby certifies by a recorded vote that to the best of each Board
Member’s knowledge only public business matters lawfully exempted from the Open Meeting
requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion
authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If
any Board Member believes that there was a departure from the requirements of the Act, he shall
so state prior to the vote indicating the substance of the departure. The Statement shall be
recorded in the Board's Minutes.
Vote
Timothy W. Chesher Yes
Darrell W. Dalton Yes
Timothy W. Dudley Yes
Ronald S. Scearce Yes
Robert M. Tucker, Jr. Yes
Robert (“Bob”) W. Warren Yes
William V. (“Vic”) Ingram Yes
ADJOURNMENT
Ingram adjourned the Meeting at 6:31 PM.
7.b.c
Packet Pg. 21 Attachment: 11-29-2022 Meeting CA Interviews - DRAFT (3465 : November Board Meeting Minutes Approval (Staff Contact: Kaylyn M.
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Virginia Code 2.2-3712(B) Public Announcement Approval (Staff
Contact: Kaylyn M. McCluster)
Staff Contact(s): Kaylyn M. McCluster
Agenda Date: December 20, 2022 Item Number: 7.c
Attachment(s):
Reviewed By:
SUMMARY:
Virginia Code § 2.2-3712(B), states that the following: “The notice provisions of this chapter
shall not apply to closed meetings of any public body held solely for the purpose of interviewing
candidates for the position of chief administrative officer. Prior to any such closed meeting for
the purpose of interviewing candidates, the public body shall announce in an open meeting that
such closed meeting shall be held at a disclosed or undisclosed location within 15 days
thereafter.”
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
As authorized by Virginia Code § 2.2-3712(B), County Staff is requesting the Board make an
official announcement that it will be conducting County Administrator interviews in a Closed
Meeting within the next fifteen (15) days at an undisclosed location.
MOTION:
“As authorized by Virginia Code § 2.2-3712(B), I make a Motion to officially announce that the
Board will be conducting County Administrator interviews in a Closed Meeting within the next
fifteen (15) days at an undisclosed location.”
7.c
Packet Pg. 22
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: TLAC’s Revised Cooperative Agreement Approval (Staff Contact:
Kaylyn M. McCluster)
Staff Contact(s): Kaylyn M. McCluster
Agenda Date: December 20, 2022 Item Number: 7.d
Attachment(s): TLAC Cooperative Agreement
Reviewed By:
SUMMARY:
The Tri-County Lakes Administrative Commission (“TLAC”) recently updated its
Organizational Cooperative Agreement on October 13, 2022. For the Board’s review and
consideration, said TLAC Organizational Cooperative Agreement revisions are attached.
FINANCIAL IMPACT AND FUNDING SOURCE:
Not applicable.
RECOMMENDATION:
County Staff recommends the Board approve the revised TLAC Organizational Cooperative
Agreement as attached and presented.
MOTION:
“I make a Motion to Board approve the revised TLAC Organizational Cooperative Agreement as
attached.”
7.d
Packet Pg. 23
TRI-COUNTY LAKES ADMINISTRATIVE COMMISSION400 Scruggs Road, Suite 200Moneta,VA24121Telephone: (540) 721-4400Leesville Lake Smith Mountain LakeDecember 6, 2022Dear County Administrators,Tri-County Lakes Administrative Commission (TLAC) operates as a multi-county, joint administrativeorganization and as such the four (4) counties (Bedford, Campbell, Franklin, and Pittsylvania) haveagreed to operate under the Organizational Cooperative Agreement Creating the Tri-County LakesAdministrative Commission.Administrators on the TLAC board of directors, in conjunction with the board of directors agreedupon the amendments noted on the enclosed Agreement. The TLAC board of directors approvedthe amendments on October 13, 2022, and we hereby request the localities to review the amendedorganizational cooperative agreement approving the amendments.Thank you for your consideration of this request.Sincerely,/s,. ^.-— . ^ ^' -l<F'istina Sage LExecutive DirectorTri-County Lakes Administrative Commission7.d.aPacket Pg. 24Attachment: TLAC Cooperative Agreement (3476 : TLAC’s Revised Cooperative Agreement Approval (Staff Contact: Kaylyn M. McCluster))
ORGANIZATIONAL COOPERATIVE AGREEMENTCREATING THETRI-COUNTY LAKES ADMINISTRATIVE COMMISSION (TLAC)Creation oftheTri-County Lakes Administrative Commission ("TLAC")This Cooperative Agreement is among the counties of Bedford/ and Campbell, andFranklin, and Pittsylvania, for a joint administrative organization under the provisions of Section15.2.1300 of the Code of Virginia/ and is:• to be known as the Tri-County Lakes Administrative CommissionPURPOSE: The purpose of the Tri-County Lakes Administrative Commission is to serve as anadministrative department for the four counties surrounding Smith Mountain Lake andLeesville Lake, and is established to carry out lake planning duties as may be assigned by therespective Boards of Supervisors. Such duties may also include, but are not limited to,navigation marker issues, aquatic vegetation issues, debris cleanup issues, monitoring ofLicense requirements/ and coordination with American Electric Power on lake-related issues.The Tri-County Lakes Administrative Commission may also be directed by the Boards ofSupervisors from time to time to perform specific projects which will require the coordinationof lake volunteers in order to accomplish such activities. The Tri-County Lakes AdministrativeCommission shall serve as the first point of contact for lake-related issues and concerns andshall forward such concerns as are appropriate to the body or agency best able to respond tothe citizen. Notwithstanding the above, the Tri-County Lakes Administrative Commission isauthorized only to perform those duties as approved in the annual Work Plan and as amended/by its Board of Directors and which are not the responsibility of Appalachian PowerCompany/American Electric Power or its assigns and successors by virtue of its License with theFederal Energy Regulatory Commission.MISSION: The mission of the Tri-County Lakes Administrative Commission is to assist in thedevelopment of a harmonious community at the lakes through the administration of theprograms and projects delegated to it by the Boards of Supervisors of the affected counties andto study and advise the Boards of Supervisors on issues related to the overall well being of thelakes as directed by the member counties. It is the mission of the Tri-County LakesAdministrative Commission to do for the four counties in a more efficient and effective mannerwhat any one of the member counties could do for themselves individually; and, to performsuch duties and to exercise such appropriate powers and authority as may be delegated by theBoards of Supervisors of the member counties to the "TLAC" and not exceeding the limits ofdelegation as prescribed under the Code of Virginia.FinalRevisedCoopAgmtMar2014 Revised 10.13.2022 Page 17.d.aPacket Pg. 25Attachment: TLAC Cooperative Agreement (3476 : TLAC’s Revised Cooperative Agreement Approval (Staff Contact: Kaylyn M. McCluster))
GUIDING PRINCIPLES: (1) The "TLAC" shall serve at the direction of the member counties withinput from the lakes community at large/ and such other citizens who may wish to offer inputinto the public process of guiding lakes area concerns. (2) The four member counties shallagree as to a fiscal agent for the "TLAC" who will process all income and expenditures of theentity under the guidelines established by the fiscal agent and shall be reimbursed by the TLACbudget for reasonable costs experienced in providing this service. Employees assigned to staffthe "TLAC" shall be employees of the fiscal agent and function in the same manner as all otheremployees of the fiscal agent. (3) A work program shall be approved annually by the "TLAC"Board and shall guide the activities of the "TLAC".DURATION OF COOPERATIVE AGREEMENT: This Cooperative Agreement shall becomeeffective immediately on approval and adoption of resolutions by Bedford, and Campbell, andFranklin, and Pittsylvania counties, and shall run for two year terms beginning July 1, 2014 or asthe Cooperative Agreement may be amended or extended by action of parties to theCooperative Agreement. This provision is to assure that the "TLAC's" effectiveness is regularlyreviewed by member counties and recognizes that member counties may choose to supplantthe TLAC with a modified organization or terminate the TLAC in favor of a new organization orentity. In the event written notice of termination is not given by any party to this agreement asprovided herein, then this contract shall automatically renew for a term of twenty-four (24)months, and shall automatically renew at the end of each successive term thereafter, unlesssuch notice is given.ORGANIZATION OF THE TRI-COUNTY LAKES ADMINISTRATIVE COMMISSION: The "TLAC" shallbe comprised of the three members each from the participating political subdivisions ofBedford, and Franklin/ and Pittsylvania Counties. One member from each political subdivisionshall be a member of the Board of Supervisors of that political subdivision whose voting districtborders Leesville or Smith Mountain Lakes/ or his/her alternate; the alternate for the Board ofSupervisors from Bedford and Franklin and Pittsylvania Counties shall be another member ofthe respective Board of Supervisors: one member shall be a citizen at large who shall reside in avoting precinct whose area shall include the shoreline of Leesville or Smith Mountain Lakes; onemember shall be the County Administrator/ or his designee.Campbell County, because of its smaller area involvement and financial responsibility/ shallhave two members appointed by its Board of Supervisors annually; these shall include: a countyBoard of Supervisors member whose voting district borders Leesville Lake, or his/her alternate.The other member shall be the County Administrator, or his designee.There shall also be one member each from the Smith Mountain Lake Association (SMLA) andthe Leesville Lake Association (LVLA). Annually the Associations will recommend a memberrepresentative to the Board of Directors ofTLAC. Appointments of Association members to theTLAC Board shall occur at the first meeting of members of the TLAC Board following February 1.There shall also be one member appointed by American Electric Power Company who will be anex-officio/ non-voting member.FinalRevisedCoopAgmtMar2014 Revised 10.13.2022 Page 27.d.aPacket Pg. 26Attachment: TLAC Cooperative Agreement (3476 : TLAC’s Revised Cooperative Agreement Approval (Staff Contact: Kaylyn M. McCluster))
There shall be a total of 13 voting members and 1 non-voting member.a) Appointments to "TLAC". The citizen members and Board members of the Tri-CountyLakes Administrative Commission will be appointed by the Boards of Supervisors of thecounty which they represent. The SMLA and LVLA members shall bo appointed by theBoard of Supervisors of the county in which they reside. These members shall serve atthe pleasure of the respective Boards of Supervisors. Appointments should be made atannual Board of Supervisors reorganization meetings and terms shall run from February1 through January 31.b) Members of the "TLAC" shall elect a member as "TLAC" chairman, and a member as vicechairman, and a member as secretary at its next regularly scheduled meeting followingFebruary 1.c) Compensation of "TLAC" members. The respective member jurisdiction's Board ofSupervisors shall determine compensation, if any, to be received by their respectiveappointed "TLAC" members.FUNDING: The percentage of shoreline for each of the lakes, as it relates to the four counties,is as follows:SMITH MOUNTAIN LAKE (SML)Franklin 288 miles - 57.5%Bedford 192 miles - 38.3%Pittsylvania 21 miles - 4.2%100%LEESVILLE LAKE (LVL)Bedford 26 miles - 25.0%Campbell 12 miles -11.0%Pittsylvania 67 miles - 64.0%100%The budget amount for the Executive Director will be funded 80% by the SML countiesaccording to the above percentages, and 20% by the LVL counties according to the abovepercentages, and be contained in each budget.Funding for the SML budget and the LVL budget shall be the responsibility of the applicablecounties in the proportion as set forth above. The lowest approved budget by each of theseapplicable counties for each lake shall be used. It is expressly understood however, that anyCounty can fund the budget in a greater amount.It is the intent of the parties that the historic function of TLAC continue, and that the budget forthe SML counties continue to reflect primarily matters concerning SML and only those LVLissues relevant thereto. Therefore, the LVL budget shall include matters exclusive to LVLFinalRevisedCoopAgmtMar2014 Revised 10.13.2022 Page 37.d.aPacket Pg. 27Attachment: TLAC Cooperative Agreement (3476 : TLAC’s Revised Cooperative Agreement Approval (Staff Contact: Kaylyn M. McCluster))
counties, including the expense for the LVL staff, as well as an estimate of any additionalexpense (including time and mileage) of other TLAC staff devoted to LVL matters beyond theexpense for the Executive Director. The LVL counties (in the proportions set forth above) shallbe responsible for said cost for other TLAC staff.EXECUTIVE COMMITTEE: The Executive Committee includes the four County Administrators.The purpose of the Executive Committee shall be to present an annual budget for the LVLcounties and for the SML counties for the approval of their respective counties, to assist theExecutive Director in addressing essential business between regular Board meetings, to takeaction on all matters which cannot or should not be deferred until the Board's next meeting,review of potential Board meeting topics when appropriate, support the Executive Director andassess his/her performance. The Executive Committee shall meet as often as necessary. Amajority of the voting members shall constitute a quorum.METHODS (CONCEPT) OF OPERATION: It is the intent of the parties hereto that TLAC operateunder the following parameters:a) TLAC shall create citizen committees devoted to SML matters, and separate citizencommittees devoted to LVL matters.b) The Executive Director shall segregate staff time devoted to LVL matters for accountingpurposes.c) The TLAC representatives from Campbell County shall abstain from discussion or votingon matters regarding SML; and likewise. Franklin County representatives from mattersregarding LVL.d) Only two Pittsylvania County representatives may vote on SML matters, in the followingorder: supervisor, administrator/ citizen-at-large.e) Any activities, programs/ or initiatives which pertain only to LVL shall be submitted tothe LVL staff to be placed on the agenda for TLAC approval, and shall be funded by theLVL counties according to the aforesaid formula.WITHDRAWALS FROM THIS COOPERATIVE AGREEMENT: Any party to this CooperativeAgreement shall have the right to withdraw from this Cooperative Agreement at any time afterwritten notification to the "TLAC" of the party's intention to withdraw from the "TLAC". Writtennotification of intent to withdraw shall be tendered to the "TLAC" at least 180 days before thedate of official withdrawal. This is restricted in that notice must be given at least 180 daysbefore the end of the "TLAC's" then current fiscal year. In the event that any of the countieswithdraw from the agreement/ then the agreement will be terminated.DISPOSITION OF PROPERTIES AND FUNDS OF THE TRI-COUNTY LAKES ADMINISTRATIVECOMMISSION UNDER TERMINATION: In the event of termination, funds, records, and tangibleproperty, real and personal, that are held by the "TLAC", or are in custody of its administrativeFinalRevisedCoopAgmtMar2014 Revised 10.13.2022 Page 47.d.aPacket Pg. 28Attachment: TLAC Cooperative Agreement (3476 : TLAC’s Revised Cooperative Agreement Approval (Staff Contact: Kaylyn M. McCluster))
entity, its agents or assigns, shall be returned to the participating political subdivision pro ratato their annual rates of contributions/ or as otherwise agreed to by the member counties.Participating political subdivisions shall be defined as those that are members to theCooperative Agreement on the day before termination shall become effective. Annual rate shallbe that which the termination of this Cooperative Agreement shall occur.COMMITTEES: The "TLAC" shall from time to time establish such special committees asdeemed necessary for aiding in the effective implementation of the "TLAC's" responsibilities,duties and authorities. Committees shall report to the "TLAC". The ExecutiveCommittee of the "TLAC" may be utilized in communications between the "TLAC" andcommittees and between the committees and outside persons. The chair of any suchcommittee need not be a member of "TLAC", unless deemed necessary by the ExecutiveCommittee, and all committee appointments shall be approved by the TLAC. The chairs areexpected to attend TLAC Board meetings on a regular basis.EFFECTIVE DATE OF THIS COOPERATIVE AGREEMENT: This Cooperative Agreement betweenthe counties of Bedford and Campbell and Franklin and Pittsylvania shall be effective beginningonBEDFORD COUNTY BOARD OF SUPERVISORSBYCHAIRMAN OF THE BOARDATTEST:CLERKAPPROVED AS TO FORM:COUNTY ATTORNEYCAMPBELL COUNTY BOARD OF SUPERVISORSBYCHAIRMAN OF THE BOARDATTEST:CLERKAPPROVED AS TO FORM:COUNTY ATTORNEYFinalRevisedCoopAgmtMar2014 Revised 10.13.2022 Page 57.d.aPacket Pg. 29Attachment: TLAC Cooperative Agreement (3476 : TLAC’s Revised Cooperative Agreement Approval (Staff Contact: Kaylyn M. McCluster))
FRANKLIN COUNTY BOARD OF SUPERVISORSBYCHAIRMAN OF THE BOARDATTEST:CLERKAPPROVED AS TO FORM;COUNTY ATTORNEYPITTSYLVANIA COUNTY BOARD OF SUPERVISORSBYCHAIRMAN OF THE BOARDATTEST:CLERKAPPROVED AS TO FORM:COUNTY ATTORNEYFinalRevisedCoopAgmtMar2014 Revised 10.13.2022 Page 67.d.aPacket Pg. 30Attachment: TLAC Cooperative Agreement (3476 : TLAC’s Revised Cooperative Agreement Approval (Staff Contact: Kaylyn M. McCluster))
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Appointment: Planning Commission (Westover District); (Fred Webb);
(Contact: Supervisor Scearce)
Staff Contact(s): Supervisor Scearce
Agenda Date: December 20, 2022 Item Number: 7.e
Attachment(s): 11-18-2022 Fred Webb - Planning Commission
Reviewed By:
SUMMARY:
Recently, H.F. Haymore (“Haymore”) resigned from the County’s Planning Commission as the
Westover District representative. Supervisor Scearce desires to appoint Fred Webb to serve in
Haymore’s place and his interest form is attached.
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
County Staff recommends the Board appoint Fred Webb to the Planning Commission to fulfill an
unexpired term, beginning on January 1, 2023, and expiring on March 23, 2024.
MOTION:
“I make a Motion to appoint Fred Webb to the Planning Commission to fulfill an unexpired
term, beginning on January 1, 2023, and expiring on March 23, 2024.”
7.e
Packet Pg. 31
Serve on a Board or Commission
Submission #: 2092208
IP Address: 73.216.8.230
Submission Date: 11/18/2022 1:28
Survey Time: 14 minutes, 19 seconds
You have a new online form submission.
Note: all answers displaying "*****" are marked as sensitive and must be viewed after your login.
Full Name
Fred Webb Jr
Full Address
131 Hemlock Drive
Danville, VA 24540
Election District
Westover
Phone
4342517529
Email
knightsgm60@gmail.com
Board, Committee, or Commission of Interest
Planning Commission
*Disclaimer* Members of the Board of Zoning Appeals are appointed by a local judge. The
Board of Supervisors can make recommendations, but a judge actually makes the
appointment.
Resume or Cover Letter
FKWebb 2022 Exectutive Director Resume.pdf
Education Background
I began my career in public accounting where I was exposed to a variety of businesses. I then moved to internal
audit at a bank holding group where I learned more about finance and adherence procedures. My time at Penske
involved accounting, budgeting, administration, supervision, sales, and customer service. Unity Guaranty was more
of the same. The nine years at Wellco covered just about everything I could possibly encounter as a member of a
Board of Visitors. A Wellco I dealt with ordinary ci
Occupation
Executive Director of a Charitable Trust
Why do you want to serve on this Board?
I have always thought of getting involved with the community more after retirement, but H. F. Haymore contacted
me and asked if I would complete his term and I could not turn him down. In one way or another we all want
7.e.a
Packet Pg. 32 Attachment: 11-18-2022 Fred Webb - Planning Commission (3469 : Appointment: Planning Commission (Westover District); (Fred Webb);
better things for Pittsylvania County and given my vast/diverse experience, I think I can add value to the Planning
Commission.
What special skills/interests/qualifications would benefit you in this appointment?
I have dealt with ordinary citizens, businesses and governments my whole career and know how to deal with each
at a level that is appropriate. I have been involved in every aspect of business from marketing to financial records. I
have run an investment portfolio, negotiated contracts and when asked consulted for other businesses.
Paragraph Text
Paragraph Text
Attachment
Read-Only Content
Code of Ethics/Model of Excellence
Yes
Read-Only Content
Read-Only Content
Read-Only Text
Read-Only Content
Read-Only Content
Read-Only Content
Read-Only Content
Attachment
Attachment
Read-Only Content
Code of Ethics/Model of Excellence
Yes
Read-Only Content
Thank you,
Pittsylvania County, VA
7.e.a
Packet Pg. 33 Attachment: 11-18-2022 Fred Webb - Planning Commission (3469 : Appointment: Planning Commission (Westover District); (Fred Webb);
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Appointment: Library Board (Staunton River District); (David Law);
(Contact: Supervisor Dudley)
Staff Contact(s): Supervisor Dudley
Agenda Date: December 20, 2022 Item Number: 7.f
Attachment(s): 12-12-2022 David Law - Library Board
Reviewed By:
SUMMARY:
Recently, Sandra Rinkle fulfilled her term on the County’s Library Board as the Staunton River
District Representative. Supervisor Dudley desires to appoint David Law to serve as the
Staunton River District Representative and his interest form is attached.
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
County Staff recommends the Board appoint David Law to the Library Board for a four (4)-year
term, beginning on December 20, 2022, and expiring on June 30, 2026.
MOTION:
“I make a Motion to appoint David Law to the Library Board for a four (4)-year term, beginning
on December 20, 2022, and expiring on June 30, 2026.”
7.f
Packet Pg. 34
Serve on a Board or Commission
Submission #: 2129088
IP Address: 130.45.136.53
Submission Date: 12/12/2022 3:10
Survey Time: 6 minutes, 26 seconds
You have a new online form submission.
Note: all answers displaying "*****" are marked as sensitive and must be viewed after your login.
Full Name
David Law
Full Address
1902 Moons Rd
Long Island, Virginia 24569
Election District
Banister
Phone
4349445123
Email
vaadventure03@yahoo.com
Board, Committee, or Commission of Interest
Library Board
*Disclaimer* Members of the Board of Zoning Appeals are appointed by a local judge. The
Board of Supervisors can make recommendations, but a judge actually makes the
appointment.
Resume or Cover Letter
Education Background
Associates in Nursing, Bachelor of Science in Resp. Therapy, Master's in Public Health
Occupation
Registered Nurse
Why do you want to serve on this Board?
I want to give back to the community in which I live to help ensure everyone has the opportunity to read.
What special skills/interests/qualifications would benefit you in this appointment?
I love to read and have a passion to continue learning throughout my life.
Paragraph Text
Paragraph Text
Attachment
Read-Only Content
7.f.a
Packet Pg. 35 Attachment: 12-12-2022 David Law - Library Board (3482 : Appointment: Library Board (Staunton River District); (David Law); (Contact:
Code of Ethics/Model of Excellence
Yes
Read-Only Content
Read-Only Content
Read-Only Text
Read-Only Content
Read-Only Content
Read-Only Content
Read-Only Content
Attachment
Attachment
Read-Only Content
Code of Ethics/Model of Excellence
Yes
Read-Only Content
Thank you,
Pittsylvania County, VA
7.f.a
Packet Pg. 36 Attachment: 12-12-2022 David Law - Library Board (3482 : Appointment: Library Board (Staunton River District); (David Law); (Contact:
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title:
Resolution # 2022-12-01 (Virginia Code § 15.2-5136 Water and Sewer
Preliminary Rate Schedule Change Notice) Adoption (Staff Contact:
Chris D. Adcock)
Staff Contact(s): Chris Adcock
Agenda Date: December 20, 2022 Item Number: 7.g
Attachment(s): 2022-12-01 Water and Sewer Preliminary Rate Schedule Change
Reviewed By:
SUMMARY:
County Public Work’s engineering consultant, Freese & Nichols (“Consultant”), recently
completed a Comprehensive Water & Wastewater Master Plan and Rate Study (“Plan”). This
Plan identified system needs and capital improvements over short and long terms ranging from
five (5) to twenty (20) years. The Rate Study portion of the Plan outlines necessary increases
over the next several years to complete identified capital improvements, to maintain adequate
debt service coverage ratios, and to maintain adequate cash reserves. The Consultant
recommends implementation of the rate adjustments identified in the Plan on an annual basis.
County rates have not been adjusted since 2013.
Most County customers will see an increase of a little over three percent (3 %), except for the
County’s Chatham served water and sewer areas and its Hurt served water system along Grit
Road. These customers will see a higher increase based on the cost of the water and sewer
charged to the County by the Towns. Hurt has increased its water rate to the County by over
one-hundred and fifty percent (150%) in the last three (3) years.
For the Board’s review and consideration, attached is Resolution # 2022-12-01, detailing and
providing official notice of the potential future County Water and Sewer rate increase, as legally
required by Virginia Code § 15.2-5136.
FINANCIAL IMPACT AND FUNDING SOURCE:
No cost. Additional revenues generated by these increases will help the County implement the
Plan and maintain adequate financial reserves.
RECOMMENDATION:
County Staff recommends the Board adopt Resolution # 2022-12-01 as attached and presented.
MOTION:
“I make a Motion to adopt Resolution # 2022-12-01 as attached and presented.”
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PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION # 2022-12-01
______________________________________________________________________________
VIRGINIA CODE §15.2-5136 WATER AND SEWER PRELIMINARY RATE
SCHEDULE CHANGE NOTICE
______________________________________________________________________________
VIRGINIA: At the Pittsylvania County Board of Supervisors’ (“Board”) Business
Meeting on Tuesday, December 20, 2022, in the Board Meeting Room, the following Resolution
was presented and adopted:
WHEREAS, the Code of Virginia, Title 15.2, Chapter 21, authorizes a governing body or
authority to operate public utilities; and
WHEREAS, Pittsylvania County, Virginia (the “County”), shall fix, charge, and collect
rates, fees, and charges for the effective operation of such public utility; and
WHEREAS, the County has considered the results of a Comprehensive Water and
Wastewater Master plan and Rate Study and determined there is a need to raise rates, fees, and
charges to provide sufficient revenue to implement needed capital improvements, future
expansion, and system maintenance.
NOW, THEREFORE, BE IT RESOLVED, that the Board agrees to advertise a Public
Hearing at its January Business Meeting regarding the following rates, fees, and charges:
WATER AND SEWER SERVICE
Danville Service Areas (Mount Hermon, Route 29 North, Route 58 West, Ringgold, Mount
Cross, and Old Richmond Road):
• Water - $47.50 every two (2) months minimum (includes 8,000 gallons allowance)
• Plus $7.25 per 1,000 gallons of usage over the 8,000-gallon allowance
• Sewer - $52.00 every two (2) months minimum (includes 10,000 gallons allowance)
• Plus $6.25 per 1,000 gallons of usage over the 10,000-gallon allowance
(Note: Sewer service is not available in all of the Danville Service Area)
Chatham Service Areas (Tightsqueeze, Hwy. 29 South of Chatham, and Dry Fork Area):
• Water - $55.00 every two (2) months minimum (includes 8,000 gallons allowance)
• Plus $7.25 per 1,000 gallons of usage over the 8,000-gallon allowance
• Sewer - $50.00 every two (2) months minimum (includes 8,000 gallons allowance)
• Plus $8.00 per 1,000 gallons of usage over the 8,000-gallon allowance
7.g.a
Packet Pg. 38 Attachment: 2022-12-01 Water and Sewer Preliminary Rate Schedule Change (3484 : Resolution # 2022-12-01 (Virginia Code § 15.2-5136 Water
Well Systems (Wayside Subdivision #1, Wayside Subdivision #2, Robin Court, and
Woodroam Subdivision):
• Water - $47.50 every two (2) months minimum (includes 8,000-gallon allowance)
• Plus $7.25 per 1,000 gallons of usage over the 8,000-gallon allowance
Hurt Service Area (Grit Road Area):
• Water - $25.00 minimum service charge every two (2) months regardless of usage
• Plus $15.00 per 1,000 gallons used
Vista Pointe:
• Water & Sewer Combined Rate is $95.00 every two (2) months per Residential Equivalent
Large Industrial Users (over 250,000 gallons per day of usage):
• Water – $47.50 every two (2) months minimum (includes 8,000 gallons allowance)
• Plus $3.25 per 1,000 gallons of usage over the allowance
• Sewer - $52.00 every two (2) months minimum (includes 10,000 gallons allowance)
• Plus $4.00 per 1,000 gallons of usage over the allowance
Flat Rate Sewer Charge (applies to customers without metered water connection):
• $60.00 every two (2) months.
SERVICE CONNECTION FEES
Water Meter Size Meter Size Factor Water Sewer
5/8” x 3/4” 1.0 $1,000 $1,700
1” 2.5 $2,500 $4,250
1-1/2” 5 $5,000 $8,500
2” 8 $8,000 $13,600
3” 15 $15,000 $25,500
4” 25 $25,000 $42,500
6” 50 $50,000 $85,000
MISCELLANEOUS FEES
• Returned Payment Fee (Non-sufficient funds) - $50.00
• Reconnection (when service has been disconnected due to non-payment) - $40.00
• After-hours Reconnection (after 3:00 p.m. on weekdays or on weekends) - $60.00
• Inspection Fee (new service) - $50.00
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Packet Pg. 39 Attachment: 2022-12-01 Water and Sewer Preliminary Rate Schedule Change (3484 : Resolution # 2022-12-01 (Virginia Code § 15.2-5136 Water
• Re-inspection Fee (if first inspection is not approved) - $40.00
• Water Service Call (check meter function, leak investigation, etc.) - $40.00
• Meter Tampering / Unauthorized Meter Operation (including cutting of locks) - $150.00
• Account Establishment Fee (new account) - $15.00
• Late Payment Penalty (bill not paid when due) - $10.00
• Account Security Deposit - $100 for water service, $100 for sewer service, $200 combined
• Bulk Water Sales from Hydrants - $10.00 per 1,000 gallons
Given under my hand this 20th day of December, 2022.
__________________________________________
William V. (“Vic”) Ingram
Chairman
Pittsylvania County Board of Supervisors
__________________________________________
J. Vaden Hunt, Esq.
Interim County Administrator/County Attorney
Pittsylvania County Board of Supervisors
Vote
William V. (“Vic”) Ingram (Chairman) ___
Robert Tucker, Jr. ___
Timothy W. Chesher ___
Darrell W. Dalton ___
Timothy W. Dudley ___
Ronald S. Scearce ___
Robert (“Bob”) W. Warren ___
Ayes __ Nays __ Abstentions __
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Packet Pg. 40 Attachment: 2022-12-01 Water and Sewer Preliminary Rate Schedule Change (3484 : Resolution # 2022-12-01 (Virginia Code § 15.2-5136 Water
Board of Supervisors
EXECUTIVE SUMMARY
RESOLUTION
Agenda Title: Resolution # 2022-12-02 (Broadband Revenue Share Expenditure Policy)
Adoption (Staff Contact: Dave F. Arnold)
Staff Contact(s): David F. Arnold
Agenda Date: December 20, 2022 Item Number: 7.h
Attachment(s): 2022-12-02 Broadband Revenue Share Expenditure Policy
Reviewed By:
SUMMARY:
To memorialize how revenue is shared by internet service providers resulting from current and
future County funded broadband projects, such as the 2022 VATI Project, attached Resolution #
2022-12-02 (Broadband Revenue Share Expenditure Policy) is proposed for adoption.
FINANCIAL IMPACT AND FUNDING SOURCE:
Future revenue from internet service subscriptions resulting from County funded broadband
infrastructure expansion projects, where a revenue sharing agreement exists between the service
provider and the Board, will be earmarked for a community broadband/high-speed internet or
equivalent technology fund to be created by the County’s Finance Department.
RECOMMENDATION:
County Staff recommends the Board adopt Resolution # 2022-12-02 as attached and presented.
MOTION:
“I make a Motion to adopt Resolution # 2022-12-02 as attached and presented.
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PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION # 2022-12-02
______________________________________________________________________________
BROADBAND REVENUE SHARE EXPENDITURE POLICY
______________________________________________________________________________
VIRGINIA: At the Pittsylvania County Board of Supervisors’ (“Board”) Business
Meeting on Tuesday, December 20, 2022, in the Board Meeting Room, the following Resolution
was presented and adopted:
WHEREAS, the Board is currently participating in a high-speed internet (broadband)
infrastructure expansion project that involves revenue sharing from the service provider to the
Board;
WHEREAS, the Board may engage in future broadband or related technology
infrastructure expansion projects that include revenue sharing between the service provider and
the Board;
WHEREAS, due to the above, the proceeds from current and future broadband-related
revenue sharing agreements shall be earmarked for future community broadband/high-speed
internet or equivalent technology expansion and/or improvement projects, in which a “broadband
revenue sharing” fund will be created. The allocation of said broadband revenue sharing funds
shall be distributed to service providers in manner that is commensurate with the revenue
previously shared by the provider to date, assuming the provider is offering reliable, high-quality
service to County customers and can provide the services sought by the County for the upcoming
community broadband-related project being considered. The award of future broadband-related
service contracts must comply with all procurement laws and regulations.
NOW, THEREFORE, BE IT RESOLVED, that the Board does hereby agree to create a
broadband revenue sharing fund upon receipt of shared proceeds from service providers and agrees
to allocate funds in accordance with the terms of this resolution.
Given under my hand this 20th day of December, 2022.
____________________________________
William V. (“Vic”) Ingram (Chairman)
Pittsylvania County Board of Supervisors
__________________________________________
J. Vaden Hunt, Esq.
Interim County Administrator/County Attorney
Pittsylvania County Board of Supervisors
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Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Resolution # 2022-12-03 (Support for Naming Megasite Road for
Harville/Saunders) Adoption (Contact: Supervisor Warren)
Staff Contact(s): Supervisor Warren
Agenda Date: December 20, 2022 Item Number: 7.i
Attachment(s): 2022-12-03 Support for Naming Future Megasite Roads for Coy Harville
and Sherman Saunders
Reviewed By:
SUMMARY:
The Board recognizes and appreciates the many years of leadership, service and, contributions
by former RIFA Chairmen, Coy E. Harville and Sherman M. Saunders, related to the creation
and continued development of RIFA’s Megasite, and intends to request the Virginia Department
of Transportation (“VDOT”) rename the Northern portion of Route 311/Berry Hill Road
(running from Route 58 to the intersection of the proposed connector road to service RIFA’s
Megasite located in the County) the “Harville-Saunders Highway” (or “Lane,” “Road,” or other
similar designation identified by VDOT). For the Board’s review and consideration, Resolution
# 2022-12-03 evincing the same is attached.
FINANCIAL IMPACT AND FUNDING SOURCE:
Not applicable.
RECOMMENDATION:
County Staff recommends the Board adopt Resolution # 2022-12-03 as attached and presented.
MOTION:
“I make a Motion to adoption Resolution # 2022-12-03 as attached and presented.”
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PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION # 2022-12-03
______________________________________________________________________________
SUPPORT FOR REQUESTING VDOT NAME MEGASITE ROAD FOR HARVILLE
AND SAUNDERS
______________________________________________________________________________
VIRGINIA: At the Pittsylvania County Board of Supervisors’ (“Board”) Business
Meeting on Tuesday, December 20, 2022, in the Board Meeting Room, the following Resolution
was presented and adopted:
WHEREAS, the Danville-Pittsylvania Regional Industrial Facilities Authority (“RIFA”)
is the owner of the Southern Virginia Megasite at Berry Hill (“Megasite”);
WHEREAS, the Board recognizes and appreciates the many years of leadership, service
and, contributions by former RIFA Chairmen, Coy E. Harville and Sherman M. Saunders, to the
creation and continued development of RIFA’s Megasite; and
WHEREAS, due to the above, the Board intends to request the Virginia Department of
Transportation (“VDOT”) to rename a northern portion of Route 311/Berry Hill Road (running
from Route 58 to the intersection of the proposed connector road to service RIFA’s Megasite
located in the County) the “Harville-Saunders Highway” (or “Lane”, “Road” or other similar
designation identified by VDOT).
NOW, THEREFORE, BE IT RESOLVED, that the Board does hereby officially request
that VDOT rename a northern portion of Route 311/Berry Hill Road (running from Route 58 to
the intersection of the proposed connector road to service RIFA’s Megasite located in the County)
the “Harville-Saunders Highway” (or “Lane”, “Road” or other similar designation identified by
VDOT); and
BE IT FINALLY RESOLVED, that a copy of this Resolution be forwarded to appropriate
local VDOT officials for review and consideration.
Given under my hand this 20th day of December, 2022.
____________________________________
William V. (“Vic”) Ingram (Chairman)
Pittsylvania County Board of Supervisors
__________________________________________
J. Vaden Hunt, Esq.
Interim County Administrator/County Attorney
Pittsylvania County Board of Supervisors
7.i.a
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Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Certificate of Excellence Approval (Tunstall Volleyball); (Contact:
Chairman Ingram)
Staff Contact(s): Chairman Ingram
Agenda Date: December 20, 2022 Item Number: 7.j
Attachment(s): Certificate of Excellence - Tunstall High Volleyball
Reviewed By:
SUMMARY:
The Tunstall Lady Trojans Volleyball Team had an outstanding season with an overall record of
25-2. They won the Piedmont District Regular Season, the Piedmont District Tournament, and
they also earned the Region 3D Runner-up. The Board congratulates the Lady Trojans on these
amazing accomplishments.
FINANCIAL IMPACT AND FUNDING SOURCE:
Not applicable.
RECOMMENDATION:
County Staff recommends the Board approve the attached Certificate of Excellence recognizing
the Lady Trojans for their wonderful season as presented.
MOTION:
“I make a Motion to approve the attached Certificate of Excellence recognizing the Lady Trojans
for their wonderful season.”
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7.j.aPacket Pg. 47Attachment: Certificate of Excellence - Tunstall High Volleyball (3466 : Certificate of Excellence Approval
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Certificate of Recognition Approval (Faith Memorial Baptist Church 50
Year Anniversary) (Contact: Chairman Ingram)
Staff Contact(s): Charirman Ingram
Agenda Date: December 20, 2022 Item Number: 7.k
Attachment(s): Certificate of Recognition - Faith Memorial Baptist Church 50 years
Reviewed By:
SUMMARY:
Faith Memorial Baptist Church just celebrated its 50th Anniversary and the Board expresses its
sincere congratulations and admiration and wishes them many more years of growth and
blessings.
FINANCIAL IMPACT AND FUNDING SOURCE:
Not applicable.
RECOMMENDATION:
County Staff recommends the Board approve the attached Certificate of Recognition for Faith
Memorial Baptist Church’s 50th Anniversary as presented.
MOTION:
“I make a Motion to approve the attached Certificate of Recognition for Faith Memorial Baptist
Church’s 50th Anniversary as presented.”
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7.k.aPacket Pg. 49Attachment: Certificate of Recognition - Faith Memorial Baptist Church 50 years (3467 : Certificate of
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Certificate of Recognition Approval (DPCS 50 Year Anniversary);
(Contact: Chairman Ingram)
Staff Contact(s): Charirman Ingram
Agenda Date: December 20, 2022 Item Number: 7.l
Attachment(s): Certificate of Recognition - DPCS 50 Years
Reviewed By:
SUMMARY:
Danville-Pittsylvania Community Services (“DPCS”) just celebrated its 50th Anniversary and the
Board expresses its sincere congratulations and admiration and wishes them continued growth
and blessings in the future.
FINANCIAL IMPACT AND FUNDING SOURCE:
Not applicable.
RECOMMENDATION:
County Staff recommends the Board approve the attached Certificate of Recognition for DPCS’
50th Anniversary as presented.
MOTION:
“I make a Motion to approve the attached Certificate of Recognition for DPCS’ 50th Anniversary
as presented.”
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7.l.aPacket Pg. 51Attachment: Certificate of Recognition - DPCS 50 Years (3468 : Certificate of Recognition Approval (DPCS
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Solid Waste Roll-off Truck Purchase Approval (Staff Contact: Chris
Adcock)
Staff Contact(s): Chris Adcock
Agenda Date: December 20, 2022 Item Number: 7.m
Attachment(s): Roll-off truck quote
Reviewed By:
SUMMARY:
County Public Works, Solid Waste Division, budgets for a new roll-off truck each year, with the
objective to swap out the oldest truck each year. Considering the mileage and wear and tear
these trucks receive, this allows County Public Works to keep a relatively young fleet that
minimizes breakdown and maintenance. Utilizing the Virginia Sheriff’s Association’s
Purchasing Contract #22-03-0721, which was competitively bid, County Solid Waste Staff
received the attached proposal for a 2024 Freightliner 114SD with the required tandem-axle roll-
off hoist.
FINANCIAL IMPACT/FUNDING SOURCE
The quoted cost is $198,651.80. The current County Solid Waste Budget includes $190,921.76
for the purchase of a new truck. The remaining balance will be transferred from the County’s
Landfill Equipment Capital Account.
STAFF RECOMMENDATION
County Solid Waste Staff recommends the Board approve the purchase of the roll-off truck as
presented.
MOTION
“I make a Motion authorizing County Solid Waste Staff to execute the attached Purchase Order
to Excel Truck Group of Roanoke, Virginia, for the purchase of a 2024 Freightliner in the
amount of $198,651.80”
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7.m.aPacket Pg. 53Attachment: Roll-off truck quote (3462 : Solid Waste Roll-off Truck Purchase Approval (Staff Contact: Chris Adcock))
PROPOSAL
Remittance Address for Deposits:
10641 Cordova RoadEaston, MD 21601
SOLD TO SHIP TO Quote #:RSSQ37778-A
Tommy Morgan Tommy Morgan Account:Excel Truck Group Excel Truck Group Terms:
Date:11/04/22267 Lee Hwy
Roanoke, VA 24019-8568USA
267 Lee Hwy
Roanoke, VA 24019-8568USA
(540) 777-7700 (540) 777-7700 Sales Rep Kevin Odenweldertmorgan@exceltg.com tmorgan@exceltg.com
Quote expires 30 days from proposal date. Due to fluctuating materials and fuel charges, final price can change without notice. We appreciate the opportunity to work with you on this!
QTY DESCRIPTION UNIT PRICE EXT PRICE
VSA Contract 22-03-0721R
Group: Roll-off Cable HoistContract Effective Dates: 08/15/2022 - 08/14/2023
1.00 $67,566.00 $67,566.00Galbreath U5-OR-174 60000# Standard Mount Outside Rail Tandem-Axle Roll-Off Hoist;Container Length 18' To 22'; Complete Upper Hoist Assembly; Sub-Frame Attached withHydraulic Tubing; Bumper Clearance Lights; HD Rear Hinge; DMP #A4250 (Rear Port); OilTank with 2 Spool Valve and Filter Attached; Outside Controls; Hoist Props; Hoist UpWarning Light; Hoist Up Alarm & Hoist Back Up Alarm - Mid Body Turn Signals; Air AssistFold-Up ICC Bumper; Inside air Controls; LED Light bumper
1.00 Pioneer RP4500SARG with hydraulic, adjustable gantry, adjustable arms,and 3 integrated spool valves in lieu of Pioneer valves
1.00 Tool Box 18" x 18" x 48" - Aluminum Diamond Plate
1.00 Contoured Smooth Steel Tandem Fenders
1.00 Stationary steel rear hold downs & Ratchet strap hold downs
1.00 Pair of LED 4" round work lights mounted on tarp gantry
1.00 Muncie DS PTO for (Allison direct mount) Automatic Transmission - Includes PumpUpgrade - Hot Shift
1.00 ($8,601.00)($8,601.00)VSA Discount
1.00 $1,760.00 $1,760.00Galbreath Steel Surcharge
1.00 Customer to Supply Chassis2022 or newer Engine - TBDTransmission - Allison Front Axle - 18000lb minimum requiredRear Axle - 44000lb minimum requiredColor - WhiteVIN: TBDETA: TBD
REQUIRED CLEAR CT FOR HOIST & TARPER MOUNT - 186"-188"
CHASSIS TO DELIVER TO:Galbreath480 East Hwy 150 SouthWinimac, IN 46996
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QTY DESCRIPTION UNIT PRICE EXT PRICE
Steve Baldwin574-242-8230sbaldwin@wastequip.com
1.00 *Estimated Freight to Salem, VA*
Deliver completed unit to -
Mid-Atlantic Waste Systems793 Union St.Salem, VA 24153
USE BULKHEAD FITTINGS FOR TARPER HOSES.
MUST USE GALBREATH SUPPLIED LIGHT IN DASH FOR HOIST UP ALARM
MUST HAVE SUPPORT BRACKET FOR PTO.
USE PTO SWITCH IN THE DASH
PUT GALBREATH MUDFLAPS IN TOOLBOX
Terms: Net
Price is based on the delivery of a clean and clear, ready to mount chassis,
meeting Galbreath's minimum chassis requirements, delivered to aMid-Atlantic Waste Systems truck mount facility. Any alterations of batterybox, air tanks, etc., will be an additional charge to the customer. Customerwill pick up unit in Salem, VA upon completion.
Price includes mounting.
All built per manufacturer's standard specifications.
Painted black.
No title or tag fees included.
Due to the volatility of the fuel and steel markets, prices are subject to change
without notice.
Price does not include any local, state, or federal excise tax.
Approximate Delivery: TBD - can change due to chassis arrival and/or currentmarket conditions. Currently 90-120 days after receipt of chassis
Quote expires 30 days from proposal date. Due to fluctuating materials and fuel charges, final price can change without notice. We appreciate the opportunity to work with you on this!
Subtotal $60,725.00
Federal Excise Tax $0.00
Sales Tax $0.00
TOTAL* $60,725.00
*Total does not include optional items
F.E.T will be charged on all applicable itemsunless current F.E.T Exemption form is on file.
Any cancellation or modification of order will result in a 20% restocking charge to Buyer.
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TERMS AND CONDITIONS1. General No terms or condition of Buyer’s purchase order which is different from or in addition to Seller’s terms and conditions set forth hereinshall bind Seller unless expressly agreed to in writing by Seller’s duly authorized representative. Buyer’s acceptance of any offer made bySeller is expressly limited to the terms and conditions provided herein. Unless otherwise stated, Seller’s quotation may be modified orwithdrawn prior to acceptance, and in any event, shall expire after 30 days from its date. This order is not binding on MID-ATLANTICWASTE SYSTEMS until officially approved. The said machinery, equipment and/or parts are ordered and will be purchased subject towritten contract only, and are not affected by any verbal representations or agreements, nor is this order subject to cancellation by thePurchaser without the Seller's consent. Any cancellation or modification of order will result in a 20% restocking charge to Buyer.
2. Price and Payment**Payments Accepted: Cash, Checks, ACH & Wires. Credit Card payments above $5,000 will incur a 3% fee. (a) Prices quoted herein are exclusive of all taxes. Any taxes levied or which may become due, and other charges or assessmentsmade by any taxing authority in connection with this contract or the sale, except those measured by Seller’s net income, shall be theexpense of the Buyer and shall be payable to Seller at or before such tax or other amount is due. When Buyer is entitled to exemptionfrom any tax, Buyer shall furnish Seller with a tax exemption certificate acceptable to the taxing authorities. (b) Interest at the rate of one and one-half per cent (1.5%) per month (18% per annum), or the maximum lawful rate allowable, will becharged, whichever is less, on all past due invoices. The undersigned agrees to pay all expenses, charges, costs and fees, including,without limitation, attorney’s fees and expenses, of any nature whatsoever paid or incurred by, or on behalf of MID-ATLANTIC WASTESYSTEMS, DIVISION OF THC ENTERPRISES, INC., in connection with any collection action brought hereunder. The invalidity of all orany part of any provision of this Agreement shall not render invalid the remainder of such provision or any other part of this Agreement. (c) MID-ATLANTIC WASTE SYSTEMS, DIVISION OF THC ENTERPRISES, INC., shall retain ownership of and title to the abovemachinery, equipment and parts covered by this order until fully paid for in cash and until any note given in evidence of indebtedness, andany renewals thereof, have been fully paid. If any such note is not paid in full at its maturity, all other notes and obligations given inevidence of indebtedness hereof shall at once become due, and the said MID-ATLANTIC WASTE SYSTEMS, DIVISION OF THCENTERPRISES, INC., shall have the right to take possession of said machinery wheresoever it may be situated and sell the samepursuant to the conditional sales statutes of the State of Maryland.
3. Delivery (a) Delivery dates are estimated and not guaranteed by Seller and, in any event are conditioned upon receipt of all specifications and
4. WARRANTY AND LIMITATIONS OF LIABILITY ANY EXPRESS WRITTEN WARRANTY PROVIDED BY THE MANUFACTURER OF THE EQUIPMENT DESCRIBED IN THISQUOTATION IS GIVEN IN LIEU OF ALL OTHER WARRANTIES EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTY OFMERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. SELLER SHALL NOT BE LIABLE FOR SPECIAL, INCIDENTAL,OR CONSEQUENTIAL DAMAGES RESULTING FROM DEFECTIVE GOODS, SELLER’S NEGLIGENCE, BREACH OF WARRANTY ORCONTRACT, OR CLAIMS BASED UPON STRICT LIABILITY. IN NO EVENT SHALL SELLER BE LIABLE FOR CONSEQUENTIALDAMAGES COMMERCIAL IN NATURE.
5. Delays Seller shall not be liable for the failure or delay in the performance of any term, condition, or obligation hereunder due to any causebeyond the Seller’s control, including but not limited to Acts of God, acts of the Buyer, war, insurrections or riots, fires, floods, accidents,acts, orders or regulations of any government, inability to obtain necessary materials, services or facilities, strikes or other labor troubles.
6. Development Changes Changes in design, specifications, construction or materials, may be made at Seller’s discretion, and without Buyer’s consent, wheresuch changes do not materially affect price, delivery or guaranteed performance (if any) of the goods, or make unusable any other item ofgoods furnished hereunder.
7. Termination No order may be terminated without Seller’s written consent. Upon any termination Buyer shall pay reasonable termination charges,including but not limited to, manufacturing and sales costs, overhead, costs or goods and profit.Any cancellation or modification of orderwill result in a 20% restocking charge to Buyer.
ALL PRICES SUBJECT TO ANY APPLICABLE FEDERAL OR STATE TAXES AND TITLING FEES. QUOTE SUBJECT TO REVISION AFTER 15 DAYS.FINANCING AVAILABLE
NOTE: Please read carefully. This quote becomes a sales order if signed by customer. Your order will be processed as written! Notify of any changesneeded within five (5) days of signing. Financing available, subject to credit approval. I have read and understand the terms and conditions on this Order.
X EXEMPT NOT EXEMPTCustomer Approval to Process Order Sales Tax Status - PLEASE INITIAL Date
Thank you for the opportunity to earn your business!MUST SELECT TO PROCESS ORDER
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Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: CPMT Lease Agreement Renewal Approval (Staff Contact: Christopher
C. Slemp)
Staff Contact(s): Christopher C. Slemp
Agenda Date: December 20, 2022 Item Number: 7.n
Attachment(s): CSA Lease Agreement
Reviewed By:
SUMMARY:
Currently, CSA/CPMT leases office space from Lodge #24 A.F. & A.M. at 61 North Main
Street, Chatham, Virginia 24531. Said lease is due to renew in January 2023, and is $750 per
month. This is the same as last year’s lease and will be effective January 1, 2023. For the
Board’s review and consideration, the final lease is attached.
FINANCIAL IMPACT AND FUNDING SOURCE:
This is a budgeted item, and no additional funds are needed.
RECOMMENDATION:
County Staff recommends the Board approve the final lease as attached and presented.
MOTION:
“I make a Motion to approve the final lease agreement as attached and presented.”
7.n
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7.n.a
Packet Pg. 58 Attachment: CSA Lease Agreement (3459 : CPMT Lease Agreement Renewal Approval (Staff Contact: Christopher C. Slemp))
7.n.a
Packet Pg. 59 Attachment: CSA Lease Agreement (3459 : CPMT Lease Agreement Renewal Approval (Staff Contact: Christopher C. Slemp))
7.n.a
Packet Pg. 60 Attachment: CSA Lease Agreement (3459 : CPMT Lease Agreement Renewal Approval (Staff Contact: Christopher C. Slemp))
7.n.a
Packet Pg. 61 Attachment: CSA Lease Agreement (3459 : CPMT Lease Agreement Renewal Approval (Staff Contact: Christopher C. Slemp))
7.n.a
Packet Pg. 62 Attachment: CSA Lease Agreement (3459 : CPMT Lease Agreement Renewal Approval (Staff Contact: Christopher C. Slemp))
7.n.a
Packet Pg. 63 Attachment: CSA Lease Agreement (3459 : CPMT Lease Agreement Renewal Approval (Staff Contact: Christopher C. Slemp))
7.n.a
Packet Pg. 64 Attachment: CSA Lease Agreement (3459 : CPMT Lease Agreement Renewal Approval (Staff Contact: Christopher C. Slemp))
7.n.a
Packet Pg. 65 Attachment: CSA Lease Agreement (3459 : CPMT Lease Agreement Renewal Approval (Staff Contact: Christopher C. Slemp))
7.n.a
Packet Pg. 66 Attachment: CSA Lease Agreement (3459 : CPMT Lease Agreement Renewal Approval (Staff Contact: Christopher C. Slemp))
7.n.a
Packet Pg. 67 Attachment: CSA Lease Agreement (3459 : CPMT Lease Agreement Renewal Approval (Staff Contact: Christopher C. Slemp))
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: ETC Parking Lot Lease Execution Approval (Staff Contact: Christopher
C. Slemp)
Staff Contact(s): Christopher C. Slemp
Agenda Date: December 20, 2022 Item Number: 7.o
Attachment(s): ETC Parking lot lease - Pittsylvania County
Reviewed By:
SUMMARY:
To date, the County’s Elections and Training Center (“ETC”) has not had a formal lease for
County Depot Street parking lot use. After negotiation with Davenport Rentals (“Davenport”),
owner of the parking lot, a portion thereof has been paved and striped with eleven (11) spaces
that will provide enough parking for normal County ETC daily use. Accordingly, County Staff
recommends the Board approve the attached lease for the use of eleven (11) parking spaces at
$300 per month beginning January 1, 2023.
FINANCIAL IMPACT AND FUNDING SOURCE:
This will be covered by the Registrar’s ETC Budget.
RECOMMENDATION:
County Staff recommends the Board approve the execution of the attached lease with Davenport,
effective January 1, 2023.
MOTION:
“I make a Motion to approve the execution of the attached lease with Davenport, effective
January 1, 2023.”
7.o
Packet Pg. 68
7.o.a
Packet Pg. 69 Attachment: ETC Parking lot lease - Pittsylvania County (3493 : ETC Parking Lot Lease Execution Approval (Staff Contact: Christopher C. Slemp))
7.o.a
Packet Pg. 70 Attachment: ETC Parking lot lease - Pittsylvania County (3493 : ETC Parking Lot Lease Execution Approval (Staff Contact: Christopher C. Slemp))
7.o.a
Packet Pg. 71 Attachment: ETC Parking lot lease - Pittsylvania County (3493 : ETC Parking Lot Lease Execution Approval (Staff Contact: Christopher C. Slemp))
7.o.a
Packet Pg. 72 Attachment: ETC Parking lot lease - Pittsylvania County (3493 : ETC Parking Lot Lease Execution Approval (Staff Contact: Christopher C. Slemp))
7.o.a
Packet Pg. 73 Attachment: ETC Parking lot lease - Pittsylvania County (3493 : ETC Parking Lot Lease Execution Approval (Staff Contact: Christopher C. Slemp))
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: General Presentations (Board of Supervisors)
Staff Contact(s): Kaylyn M. McCluster
Agenda Date: December 20, 2022 Item Number: 8.a
Attachment(s):
Reviewed By:
The Board will present any Proclamations, Resolutions, and/or Certificates approved/adopted on
the December Consent Agenda or at previous Meetings.
8.a
Packet Pg. 74
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Health Collaborative Presentation (Staff Contact: Kaylyn M. McCluster);
(Presenter: Maggie Richardson)
Staff Contact(s): Kaylyn M. McCluster
Agenda Date: December 20, 2022 Item Number: 8.b
Attachment(s): Health Collaborative Presentation
Reviewed By:
Maggie Richardson, Regional Coordinator for The Health Collaborative, will present the Board
the attached 2021 Dan River Region Health Equity Report and Action Planning Process.
8.b
Packet Pg. 75
presented to
Pittsylvania County
Board of Supervisors
2021 Dan River Region Health
Equity Report & Action
Planning Process
8.b.a
Packet Pg. 76 Attachment: Health Collaborative Presentation (3491 : Health Collaborative Presentation
The Health Collaborative and Health Equity Data
Mission: The Health Collaborative unites
individuals and organizations and creates action
to support health for all people in the Dan River
Region.
8.b.a
Packet Pg. 77 Attachment: Health Collaborative Presentation (3491 : Health Collaborative Presentation
Review of local
data 144 maps 41 tables
Key informant
interviews 23 interviews
Roundtable
discussions 7 groups 43 participants
Community
surveys 697 participants
Assessment of
current state
of health
Determine
needs and
gaps
16
recommendations
Process
8.b.a
Packet Pg. 78 Attachment: Health Collaborative Presentation (3491 : Health Collaborative Presentation
Health Status and Conditions
8.b.a
Packet Pg. 79 Attachment: Health Collaborative Presentation (3491 : Health Collaborative Presentation
Mental and Physical Health
Percentage prevalence of physical health
not good for 14 or more days
Source: CDC PLACES 2020
Danville Pittsylvania Caswell
Poor Physical Health 17.3%16.3%15.8%
Poor Mental Health 15.5%14.9%14.6%
Greater than one out of
every seven adult
residents in each area of
the Dan River Region is
estimated to have poor
mental and/or physical
health.
8.b.a
Packet Pg. 80 Attachment: Health Collaborative Presentation (3491 : Health Collaborative Presentation
Disease Prevalence
Estimated disease prevalence
among adults
Source: CDC PLACES 200
Danville Pittsylvania Caswell
High Blood
Pressure
43.2%41.5%43.7%
High
Cholesterol
38.5%39.3%39.6%
Arthritis 32.9%34.2%33.2%
Diabetes 17.3%14.7%16%
COPD 10.3%10.3%10.3%
Heart Disease 9.6%9.6%9.6%
Cancer 7.9%8.5%8.2%
Stroke 5.6%5%5.2%
Kidney Disease 4.3%3.9%4%
8.b.a
Packet Pg. 81 Attachment: Health Collaborative Presentation (3491 : Health Collaborative Presentation
Cancer Incidence Compared to Mortality
Per 100,000
Population
Source: NC DHHS & VA
Vital Records
8.b.a
Packet Pg. 82 Attachment: Health Collaborative Presentation (3491 : Health Collaborative Presentation
Preventative Care and Screenings
8.b.a
Packet Pg. 83 Attachment: Health Collaborative Presentation (3491 : Health Collaborative Presentation
Health Screenings for Population 65+
Percent of population aged 65 and older up to date on core set of clinical
preventative services , including getting an annual flu vaccine, having a PPV
shot, being screened for colorectal cancer, and for women having a
mammogram
Source: CDC PLACES 2020
Danville Pittsylvania Caswell
Male 28.8%34.0%34.8%
Female 30.3%34.8%36.4%
8.b.a
Packet Pg. 84 Attachment: Health Collaborative Presentation (3491 : Health Collaborative Presentation
Women 65+ Preventative Services
Percent prevalence of women
aged 65and older who are up to
date on a core set of clinical
preventative services
Source: CDC PLACES 2020
8.b.a
Packet Pg. 85 Attachment: Health Collaborative Presentation (3491 : Health Collaborative Presentation
Men 65+ Preventative Services
Percent prevalence of men aged 65and
older who are up to date on a core set of
clinical preventative services
Source: CDC PLACES 2020
“I think most people are afraid of what
they’re going to hear when they go to
the doctor. Like, when I go to the doctor,
I ain’t going till –I have to be real bad
off before I’ll go”
8.b.a
Packet Pg. 86 Attachment: Health Collaborative Presentation (3491 : Health Collaborative Presentation
Social Determinants
Neighborhood
& Environment
Health Care
Education
Social &
Community
Context
Economic
Stability Social
Determinants
of Health
8.b.a
Packet Pg. 87 Attachment: Health Collaborative Presentation (3491 : Health Collaborative Presentation
Percent of the
population in
poverty
Source: ACS 2015-2019
Poverty
“A person who’s living in poverty will think ‘I only
need to go when I have to, because if I go now, it’s
going to cost me money that I don’t have.’ So as
long as you’re not hurting and in pain, then we’re
OK.”
“A lot of people in the community,
they’re in survival mode, so their main
issue is their day-to-day, as opposed to
how they’re going to change
something ten to fifteen years down
the road.”
8.b.a
Packet Pg. 88 Attachment: Health Collaborative Presentation (3491 : Health Collaborative Presentation
Lack of Health Insurance
Percent prevalence of lack of
health insurance among adults
aged 18-64 years
Source: CDC PLACES 2020
“I’ve known and worked with people who
have allowed themselves to become really,
really sick or in need, and the reason they
didn’t seek services was because they didn’t
know or think they could seek the service
because they didn’t have insurance.”
8.b.a
Packet Pg. 89 Attachment: Health Collaborative Presentation (3491 : Health Collaborative Presentation
No Vehicle
Percent of household
with no vehicle
Source: ACS 2015-2019
“I mean in the county you’re
going to have to drive. If you
don’t have transportation
you’re done.”
“Transportation is just, in and
of itself, a barrier for
everything, whether it’s getting
to work, getting to the doctor,
getting to the store, you know
transportation is a barrier.”
8.b.a
Packet Pg. 90 Attachment: Health Collaborative Presentation (3491 : Health Collaborative Presentation
Food Insecurity
Source: Feeding America, 2019
Danville Pittsylvania Caswell
% pop food insecure 15.2% (6260)12% (7370)15% (3390)
% food insecure
children
25.1% (2250)18.8% (2200)24.3% (1040)
% pop below SNAP
threshold
77%59%66%
8.b.a
Packet Pg. 91 Attachment: Health Collaborative Presentation (3491 : Health Collaborative Presentation
Food Insecurity
Low income and low food access
census tracts, measured at 1 mile
(walking) and 10 miles (driving)
Source: USDA 2015
8.b.a
Packet Pg. 92 Attachment: Health Collaborative Presentation (3491 : Health Collaborative Presentation
Internet Access
Percent of households with
internet access
Source: ACS 2015-2019
“I think a lot of times resources are
there for people but, if they're a
person that doesn’t have access to a
computer or a smartphone or the
internet, then they’ll never ever know
about these things.”
8.b.a
Packet Pg. 93 Attachment: Health Collaborative Presentation (3491 : Health Collaborative Presentation
Social Connection
55.60%
48.40%
45.70%
28.90%
29%
32.70%
15.60%
22.50%
21.60%
0%10%20%30%40%50%60%70%80%90%100%
Is a place where neighbors look out for one another
Is welcoming to people from different backgrounds and cultures
Is a place where people get together to do things for the community
In terms of social connection, this community…
Agree Neutral Disagree
8.b.a
Packet Pg. 94 Attachment: Health Collaborative Presentation (3491 : Health Collaborative Presentation
Explore the Data
•Online interactive
Story Map
•Also links to:
•Executive Summary
•Full Report
•Spreadsheet with data
used
8.b.a
Packet Pg. 95 Attachment: Health Collaborative Presentation (3491 : Health Collaborative Presentation
Outreach and Engagement
Community Conversations & Community
Ambassadors
July –December 2022
8.b.a
Packet Pg. 96 Attachment: Health Collaborative Presentation (3491 : Health Collaborative Presentation
8.b.a
Packet Pg. 97 Attachment: Health Collaborative Presentation (3491 : Health Collaborative Presentation
Community Conversations Feedback
•Access to quality care/healthcare equity
(cultural competency, LGBTQ+ care,
maternal health, mental health,
substance use treatment)
•Wealth building/economic equity
(education and job training, quality
employment)
•Housing
•Transportation
•Food systems and food justice
•Access to recreation and youth
opportunity
•Environmental quality and justice
•Resource awareness
•Leadership development
•Residents as decisionmakers, authentic
community engagement
•Government accountability
•Community Advocacy
•Opportunities to connect, bring people
together, build trust
•Mindset shifts
8.b.a
Packet Pg. 98 Attachment: Health Collaborative Presentation (3491 : Health Collaborative Presentation
Reviewing our Process
2021 Health Equity
Report
Community
Conversations
Series
Community
Ambassadors
Outreach &
Engagement
Health for All
Action Plan UPDATE
8.b.a
Packet Pg. 99 Attachment: Health Collaborative Presentation (3491 : Health Collaborative Presentation
Next Steps
•Release draft of 2023 Regional Health
for All Action Plan at the Health Summit
•Develop Work Plans for implementation
•Pittsylvania County Chapter
•Caswell County Chapter
•Danville Chapter
Contact maggie@thehealthcollab.com to get
involved
Please join us!
8.b.a
Packet Pg. 100 Attachment: Health Collaborative Presentation (3491 : Health Collaborative Presentation
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: DPCS Annual Report (Contacts: Jim Bebeau/Kim Van Der Hyde)
Staff Contact(s): Jim Bebeau and Kim Van Der Hyde
Agenda Date: December 20, 2022 Item Number: 8.c
Attachment(s):
Reviewed By:
Jim Bebeau, Danville-Pittsylvania Community Services Director, will present the Board DPCS’
Annual Report.
8.c
Packet Pg. 101
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Youth Commission Introduction (Staff Contact: Justin P. Price)
Staff Contact(s): Justin P. Price
Agenda Date: December 20, 2022 Item Number: 8.d
Attachment(s):
Reviewed By:
Justin P. Price, Parks and Recreation Director, will introduce the 2022-2023 County Youth
Commission to the Board. Its members include the following:
• Ella Bray - Tunstall High School, 9th Grade;
• Gracie Johnson - Dry Fork Christian School, 10th Grade;
• Kaleigh Johnson - Dry Fork Christian School, 12 Grade;
• Shemariah Jones - Chatham High School, 9th Grade;
• Brady Slattery - Tunstall High School, 10th Grade;
• Leara Slattery - Tunstall High School, 12th Grade; and
• Amare White - Dan River High School, 10th Grade.
8.d
Packet Pg. 102
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title:
Public Hearing: Case R-22-033; Roger and Lisa Pleasant; Rezoning from
R-1, Residential Suburban Subdivision District, to A-1, Agricultural
District; The Planning Commission recommended, by an 6-0 vote, with no
opposition, that the Petitioners' request be granted (Supervisor Ingram).
Staff Contact(s): Emily S. Ragsdale
Agenda Date: December 20, 2022 Item Number: 10.A.1
Attachment(s): R-22-033 Roger Pleasant App
R-22-033 Roger Pleasant Plat
Reviewed By:
SUMMARY:
In Case R-22-033, Roger and Lisa Pleasant (“Petitioners”) have petitioned to rezone 1.69 acres
from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow the
property to be consolidated with an adjacent parcel zoned A-1). The subject property is located
on State Road 853/Inman Road, in the Tunstall Election District, and shown on the Tax Maps as
part of GPIN # 1369-47-5385. Once the property is rezoned to A-1, all uses listed under
Pittsylvania County Code § 35-178 are permitted. On November 1, 2022, the Planning
Commission recommended, by a 6-0 vote, with no opposition, that the Petitioners’ request be
granted. For the Board’s review, the County Staff Summary is attached.
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
County Staff recommends approval of Case R-22-033 as presented. The subject property is
adjacent to other properties currently zoned A-1, Agricultural District, and the rezoning would be
consistent with the County’s Comprehensive Plan.
MOTION:
“In Case R-22-033, I make a Motion to approve the rezoning of 1.69 acres from R-1, Residential
Suburban Subdivision District, to A-1, Agricultural District, to allow property lines to be
adjusted.”
10.A.1
Packet Pg. 103
10.A.1.a
Packet Pg. 104 Attachment: R-22-033 Roger Pleasant App (3477 : Public Hearing: Case R-22-033 Roger and Lisa Pleasant)
10.A.1.a
Packet Pg. 105 Attachment: R-22-033 Roger Pleasant App (3477 : Public Hearing: Case R-22-033 Roger and Lisa Pleasant)
10.A.1.a
Packet Pg. 106 Attachment: R-22-033 Roger Pleasant App (3477 : Public Hearing: Case R-22-033 Roger and Lisa Pleasant)
10.A.1.a
Packet Pg. 107 Attachment: R-22-033 Roger Pleasant App (3477 : Public Hearing: Case R-22-033 Roger and Lisa Pleasant)
10.A.1.a
Packet Pg. 108 Attachment: R-22-033 Roger Pleasant App (3477 : Public Hearing: Case R-22-033 Roger and Lisa Pleasant)
10.A.1.a
Packet Pg. 109 Attachment: R-22-033 Roger Pleasant App (3477 : Public Hearing: Case R-22-033 Roger and Lisa Pleasant)
10.A.1.a
Packet Pg. 110 Attachment: R-22-033 Roger Pleasant App (3477 : Public Hearing: Case R-22-033 Roger and Lisa Pleasant)
10.A.1.a
Packet Pg. 111 Attachment: R-22-033 Roger Pleasant App (3477 : Public Hearing: Case R-22-033 Roger and Lisa Pleasant)
10.A.1.b
Packet Pg. 112 Attachment: R-22-033 Roger Pleasant Plat (3477 : Public Hearing: Case R-22-033 Roger and Lisa Pleasant)
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title:
Public Hearing: Case R-22-034: John and Rosemary Martin; Rezoning
from M-1, Industrial District, Light Industry, to R-1, Residential Suburban
Subdivision District; The Planning Commission recommended, by an 6-0
vote, with no opposition, that the Petitioners' request be granted
(Supervisor Chesher).
Staff Contact(s): Emily S. Ragsdale
Agenda Date: December 20, 2022 Item Number: 10.A.2
Attachment(s): R-22-034 John Martin App
R-22-034 John Martin Plat
Reviewed By:
SUMMARY:
In Case R-22-034, John and Rosemary Martin (“Petitioners”) have petitioned to rezone 0.339
acres from M-1, Industrial District, Light Industry, to R-1, Residential Suburban Subdivision
District (allow the property to be consolidated with an adjacent parcel zoned R-1). The subject
property is located on State Road 733/Barker Road, in the Dan River Election District, and
shown on the Tax Maps as part of GPIN # 2347-69-4959. Once the property is rezoned to R-1,
all uses listed under Pittsylvania County Code § 35-222 are permitted. On November 1, 2022,
the Planning Commission recommended, by a 6-0 vote, with no opposition, that the Petitioners’
request be granted. For the Board’s review, the County Staff Summary is attached.
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
County Staff recommends approval of Case R-22-034 as presented. The subject property is
adjacent to other properties currently zoned R-1, Residential Suburban Subdivision District, and
the rezoning would be consistent with the County’s Comprehensive Plan.
MOTION:
“In Case R-22-034, I make a Motion to approve the rezoning of 0.339 acres from M-1, Industrial
District, Light Industry, to R-1, Residential Suburban Subdivision District, to allow property
lines to be adjusted.”
10.A.2
Packet Pg. 113
10.A.2.a
Packet Pg. 114 Attachment: R-22-034 John Martin App (3479 : Public Hearing: Case R-22-034 John and Rosemary Martin)
10.A.2.a
Packet Pg. 115 Attachment: R-22-034 John Martin App (3479 : Public Hearing: Case R-22-034 John and Rosemary Martin)
10.A.2.a
Packet Pg. 116 Attachment: R-22-034 John Martin App (3479 : Public Hearing: Case R-22-034 John and Rosemary Martin)
10.A.2.a
Packet Pg. 117 Attachment: R-22-034 John Martin App (3479 : Public Hearing: Case R-22-034 John and Rosemary Martin)
10.A.2.a
Packet Pg. 118 Attachment: R-22-034 John Martin App (3479 : Public Hearing: Case R-22-034 John and Rosemary Martin)
10.A.2.a
Packet Pg. 119 Attachment: R-22-034 John Martin App (3479 : Public Hearing: Case R-22-034 John and Rosemary Martin)
10.A.2.a
Packet Pg. 120 Attachment: R-22-034 John Martin App (3479 : Public Hearing: Case R-22-034 John and Rosemary Martin)
10.A.2.a
Packet Pg. 121 Attachment: R-22-034 John Martin App (3479 : Public Hearing: Case R-22-034 John and Rosemary Martin)
10.A.2.b
Packet Pg. 122 Attachment: R-22-034 John Martin Plat (3479 : Public Hearing: Case R-22-034 John and Rosemary Martin)
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title:
Public Hearing: Case R-22-035 Christy Hicks; Rezoning from R-1,
Residential Suburban Subdivision District, to A-1, Agricultural District;
The Planning Commission recommended, by an 6-0 vote, with no
opposition, that the Petitioners' request be granted (Supervisor Scearce).
Staff Contact(s): Emily S. Ragsdale
Agenda Date: December 20, 2022 Item Number: 10.A.3
Attachment(s): R-22-035 Christy Hicks App
R-22-035 Christy Hicks Map
Reviewed By:
SUMMARY:
In Case R-22-035, Christy Hicks (“Petitioner”) has petitioned to rezone two (2) parcels, totaling
7.56 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District
(allow for a summer camp). The subject property is located on State Road 724/Mill Creek Road,
in the Westover Election District, and shown on the Tax Maps as GPIN #s 2318-15-3457 and
2318-15-4714. Once the property is rezoned to A-1, all uses listed under Pittsylvania County
Code § 35-178 are permitted. On November 1, 2022, the Planning Commission recommended,
by a 6-0 vote, with no opposition, that the Petitioner’s request be granted. For the Board’s
review, the County Staff Summary is attached.
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
County Staff recommends approval of Case R-22-035 as presented. The subject property is
adjacent to other properties currently zoned A-1, Agricultural District.
MOTION:
“In Case R-22-035, I make a Motion to approve the rezoning of two (2) parcels, totaling 7.56
acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to
allow the property to be used for a summer camp.”
10.A.3
Packet Pg. 123
10.A.3.a
Packet Pg. 124 Attachment: R-22-035 Christy Hicks App (3480 : Public Hearing: Case R-22-035 Christy Hicks)
10.A.3.a
Packet Pg. 125 Attachment: R-22-035 Christy Hicks App (3480 : Public Hearing: Case R-22-035 Christy Hicks)
10.A.3.a
Packet Pg. 126 Attachment: R-22-035 Christy Hicks App (3480 : Public Hearing: Case R-22-035 Christy Hicks)
10.A.3.a
Packet Pg. 127 Attachment: R-22-035 Christy Hicks App (3480 : Public Hearing: Case R-22-035 Christy Hicks)
10.A.3.a
Packet Pg. 128 Attachment: R-22-035 Christy Hicks App (3480 : Public Hearing: Case R-22-035 Christy Hicks)
10.A.3.b
Packet Pg. 129 Attachment: R-22-035 Christy Hicks Map (3480 : Public Hearing: Case R-22-035 Christy Hicks)
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Public Hearing: Mid-Year County Budget Amendments (Staff Contact:
Kimberly G. Van Der Hyde)
Staff Contact(s): Kimberly G. Van Der Hyde
Agenda Date: December 20, 2022 Item Number: 10.B.1
Attachment(s): 2023 BUDGET MID-YEAR ADJUSTMENTS-PUBLIC HEARING with
Attachment
Reviewed By:
SUMMARY:
At mid-year, a review of the County’s financials is performed to ensure that proper County
Budget amounts have been appropriated by the Board. These appropriations are primarily for
grants, insurance claims, and contributions that have occurred since the adoption of the FY2023
County Budget. The attached list has been circulated to all Board members via the Friday
Update. Prior to approval of the attached FY2023 County Budget Amendments, per the Virginia
Code, a Public Hearing is required to be held since the total advertised amendments exceed one
percent (1%) of the County’s FY2023 Adjusted Budget.
Tonight’s Public Hearing is being held to hear citizen input on the advertised FY 2023 Budget
Amendments totaling $6,143,160.34. These amendments were properly advertised in the
Chatham Star Tribune on Wednesday, December 7, 2022. For the Board’s review, related
documentation is attached.
FINANCIAL IMPACT AND FUNDING SOURCE:
The Budget transfers have no monetary effect on the County Budget since monies are simply
being moved from one (1) line item to the next to cover shortages. The Budget Appropriations
included are utilizing 2023 anticipated revenues that have not been previously budgeted. These
appropriations will cover the various line items listed in detail on the attached list.
RECOMMENDATION:
After conducting the legally required Public Hearing, County Staff recommends the Board
approve the FY2023 County Budget Amendments as attached and presented.
MOTION:
“I make a motion to approve FY2023 Budget adjustments/transfers in the amount of
$6,143,160.34 as attached and presented.”
10.B.1
Packet Pg. 130
PUBLIC HEARING NOTICE
Pursuant to §15.2-2507, Code of Virginia, 1950, as amended, the Pittsylvania County Board of
Supervisors will hold a public hearing on Tuesday, December 20, 2022, at 7:00 p.m., in the Board
Meeting Room, 39 Bank Street, SE, Chatham, Virginia, 24531, to receive citizen input on the
proposed FY2023 Budget Amendments. Public hearing documents are available for public
inspection Monday-Friday, 8 am – 5 pm, in the Pittsylvania County Administration Building, 1
Center Street, Chatham, Virginia, 24531, and on the County’s website,
www.pittsylvaniacountyva.gov.
Proposed
Budget
Amendments
2022-2023
REVENUES
Current Budgeted Revenues $261,134,849.73
General Fund Revenues 27,462.05
Department of Social Services Revenues 23,700.00
Grants Fund Revenue 102,500.00
Workforce Investment Board Funds 427.79
Industrial Development Funds 48,252.92
Economic Development Grant Funds 2,880,154.00
Industrial Development Cyclical Funds 60,663.58
Water & Sewer Grant Funds 2,400,000.00
Water & Sewer Capital Reserve Funds 600,000.00
Proposed Amended Revenues $267,278,010.07
EXPENDITURES
Current Budgeted Expenditures $261,134,849.73
General Fund Operating Budget 27,462.05
Department of Social Services Operating Budget 23,700.00
Grants Fund Expense 102,500.00
Workforce Investment Board Budget 427.79
Industrial Development Budget 2,989,070.50
Water & Sewer Capital Budget 3,000,000.00
Proposed Amended Expenditures $267,278,010.07
10.B.1.a
Packet Pg. 131 Attachment: 2023 BUDGET MID-YEAR ADJUSTMENTS-PUBLIC HEARING with Attachment (3488 : Public Hearing: Mid-Year County Budget
Department Amount Reason for Addition Line Item Description Account Number Recommended Amount
COUNTY AMENDMENTS
Information Management 11,915.05
Contract Management Software
for Economic Development and
Purchasing-These funds will come
from revenue generated from the
use of the County Credit Card
during FY2022
(100-3-000000-180301)IM-Software 100-4-012515-5841 11,915.05
Sheriff 15,397.00
Donations received by the Sheriff's
Office for this year's Trunk or
Treat Event held at the ODAC on
10-29-22 (100-3-000000-
189913)Halloween-Contributions 100-4-031200-5878 15,397.00
Sheriff 150.00
Donations received by the Sheriff's
Office for the Project Lifesaver
Program (100-3-
000000-189903)Project Lifesaver Expenses 100-4-031200-5882 150.00
TOTAL GENERAL FUND 27,462.05 27,462.05
DSS-Operational Budget 23,700.00
Funds received from an insurance
claim on a totaled vehicle (201-3-
000000-180301) Capital Outlay-Vehicle 201-4-053100-8105 23,700.00
TOTAL DEPARTMENT OF SOCIAL
SERVICES 23,700.00 23,700.00
TOTAL DSS FUND 23,700.00 23,700.00
GRANTS FUND
John Henry Eldred, Jr. Foundation
Dorothy Louise Kyler Fund Grant 2,500.00
Grant funding received to be used
by the Pittsylvania County Library
for Books (100-3-
000000-073318)Library-Books & Subscriptions 250-4-073318-6012 2,500.00
Pittsylvania County
FY 2023 Mid-Year Budget Amendments
DEPARTMENT OF SOCIAL SERVICES (DSS) FUND
10.B.1.a
Packet Pg. 132 Attachment: 2023 BUDGET MID-YEAR ADJUSTMENTS-PUBLIC HEARING with Attachment (3488 : Public
Department Amount Reason for Addition Line Item Description Account Number Recommended Amount
Pittsylvania County
FY 2023 Mid-Year Budget Amendments
National Opioid Settlement 100,000.00
Funds approved by the Board of
Supervisors on 9-20-22 for a
contribution to DPCS for a Crisis
Intervention Center-Opioid
Settlement funding determined to
be an acceptable use of funds
(250-3-000000-094600)
National Opioid Settlement-
Contribution-Crisis Center 250-4-094600-5705 100,000.00
TOTAL-GRANTS FUND 102,500.00 102,500.00
WORKFORCE INVESTMENT BOARD (WIB) FUND
Expenditure Refunds 427.79
Funds received by the WIB for the
Summer Intern Program/Auto
Insurance Refund
(251-3-000000-180301)Unrestricted Non-WOIA 251-4-353665-6014 427.79
TOTAL-WIB FUND 427.79 427.79
INDUSTRIAL DEVELOPMENT FUND
Expenditure Refunds 48,252.92
Reimbursement from RIFA for
Regional Site Visits from Prospects
(325-3-000000-180301)Industrial Prospects 325-4-081500-8223 48,252.92
SVMP Site Grading -Lot 2-
Pittsylvania County TIC Grant 1,262,201.00
Pittsylvania County-Tobacco
Commission Grant for Property &
Improvements to Lot 2 of the
Southern Virginia Multimodal Park
(325-3-000000-190210) GRANT
FUNDING-1,262,201
(325-4--081500-8222) LOCAL
MATCH 1,489,998 (Already
appropriated-Transfer Only-See
attached for breakdown)SVMP Park Improvements 325-4-86010-82164 1,262,201.00
10.B.1.a
Packet Pg. 133 Attachment: 2023 BUDGET MID-YEAR ADJUSTMENTS-PUBLIC HEARING with Attachment (3488 : Public
Department Amount Reason for Addition Line Item Description Account Number Recommended Amount
Pittsylvania County
FY 2023 Mid-Year Budget Amendments
SVMP Site Grading -Lot 2-City of
Danville TIC Grant 742,875.00
City of Danville-Tobacco
Commission Grant for Property &
Improvements to Lot 2 of the
Southern Virginia Multimodal Park
(325-4-000000-190210) GRANT
FUNDING-742,875 SVMP Park Improvements 325-4-86010-82164 742,875.00
SVMP Site Grading -Lot 2-City of
Danville Local Match 875,078.00
City of Danville- LOCAL MATCH
875,078
(325-3-000000-180326)
Engineering SVMP
Park Improvements
Purchase of Property
325-4-86010-3163
325-4-86010-82164
325-4-86010-8250
96,500
367,878
410,700
TOTAL-INDUSTRIAL DEV FUND 2,928,406.92 2,928,406.92
INDUSTRIAL DEVELOPMENT FUND (CYCLICAL)
Industrial Development Cyclical
Fund Balance 60,663.58
Unused Cyclical Fund Balance 330-
3-000000-410502 Industrial Prospects 325-4-081500-8223 60,663.58
TOTAL-INDUSTRIAL DEV FUND 60,663.58 60,663.58
WATER AND SEWER FUND
EDA Public Water Funding for
Water/Sewer System
Improvements 3,000,000.00
EDA Grant Funding in the amount
of $2,400,000 and local match of
$600,000 to be funded from
capital reserves for Water/Sewer
system improvements
Mt Hermon Water Booster Station
Blairs Sewer Lift Station Imp
Brockway Sewer Main Install/Lift St
Critical Deficiencies Imp-Water Critical
Deficiencies Imp-Sewer Hodnett's Mill
Sewer Lift Station Ragsdale Sewer
Lift Station Imp Vista Pointe Sewer
Lift Station Imp
501-4-094165-8209 $314,704
501-4-094166-8214 $396,472
501-4-094166-8215 $699,486
501-4-094165-8210 $131,376.25
501-4-094166-8210 $393,128.75
501-4-094166-8211 $394,535
501-4-094166-8212 $299,387
501-4-094166-8213 $370,911 3,000,000.00
TOTAL-WATER SEWER FUND 3,000,000.00 3,000,000.00
GRAND TOTAL -
ALL FUNDS 6,143,160.34 6,143,160.34
10.B.1.a
Packet Pg. 134 Attachment: 2023 BUDGET MID-YEAR ADJUSTMENTS-PUBLIC HEARING with Attachment (3488 : Public
10.B.1.aPacket Pg. 135Attachment: 2023 BUDGET MID-YEAR ADJUSTMENTS-PUBLIC HEARING with Attachment (3488 : Public
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Public Hearing: Schools’ Sales Tax Referendum Ordinance (PCC §§ 6-
3.2, 6-3.3, 6-3.4, and 6-3.5); (Staff Contact: Kimberly G. Van Der Hyde)
Staff Contact(s): Kimberly G. Van Der Hyde
Agenda Date: December 20, 2022 Item Number: 10.B.2
Attachment(s): 12-20-2022 School Sales Tax Addition
Reviewed By:
SUMMARY:
Previously, the Board requested the Court Order a Referendum election be held pursuant to §
58,1-605.1, Code of Virginia, 1950, as amended, in the County on the question of authorizing the
County to levy a general retail sales tax at a rate not to exceed one percent (1%) for use solely for
capital projects for the construction and renovation of County Schools. Accordingly, by Order
entered on February 18, 2022, the Court ordered that Referendum Election be held in the County
on November 8, 2022. A majority of voters who voted in the Referendum Election voted “Yes”
on the question and the Referendum was approved. For the Board’s review and consideration,
attached are additions to Pittsylvania County Code (“PCC”) Sections 6-3.2, 6.3.3, 6-3.4, and 6-
3.5, as required by the Virginia Code following the recent passage of the 1% Schools’ Sales Tax
Referendum, and a copy of the Public Hearing advertisement.
FINANCIAL IMPACT AND FUNDING SOURCE:
Not applicable.
RECOMMENDATION:
Following the conducting of the legally required Public Hearing, County Staff recommends
approving the additions of PCC Sections 6-3.2, 6.3.3, 6-3.4, and 6-3.5, as attached and presented,
to the County Code.
MOTION:
“I make a Motion to approve the additions of PCC Sections 6-3.2, 6.3.3, 6-3.4, and 6-3.5, as
attached and presented, to the County Code.
10.B.2
Packet Pg. 136
PUBLIC HEARING NOTICE
The Pittsylvania County Board of Supervisors will hold a Public Hearing at 7:00 p.m.
on Tuesday, December 20, 2022, at the Board Meeting Room, 39 Bank Street,
Chatham, Virginia 24531, to receive citizen input on proposed additions to
the Pittsylvania County Code (Sections 6-3.2, 6.3.3, 6-3.4, and 6-3.5), as required by
the Virginia Code following the recent passage of the 1% Schools’ Sales Tax
Referendum. A complete copy of the proposed revisions is available at the Pittsylvania
County Administrator’s Office, 1 Center Street, Chatham, Virginia 24531, Monday
through Friday, 8:00 a.m. to 5:00 p.m., as well as on the County’s website at
www.pittsylvaniacountyva.gov.
10.B.2.a
Packet Pg. 137 Attachment: 12-20-2022 School Sales Tax Addition (3478 : Public Hearing: Schools’ Sales Tax Referendum Ordinance (PCC §§ 6-3.2, 6-3.3, 6-
SEC. 6-3.2. SCHOOL CONSTRUCTION SALES TAX, LEVY, RATE, AND
EXPIRATION.
School construction retail sales tax for the County, pursuant to § 58.1-605.1, Code of Virginia,
1950, as amended, a school construction retail sales tax at a rate of one percent (1%) to provide
revenue for capital projects for the construction and renovation of schools in the County, is hereby
levied. Said tax shall be added to the rate of the State sales tax imposed by Chapter 6, Title 58.1,
Code of Virginia, 1950, as amended. It shall be subject to all the provisions of Chapter 6, Title
58.1, Code of Virginia, 1950, as amended, all the amendments thereof, and the rules and
regulations published with respect thereto and to continue such existing tax. Said school
construction sales tax will commence on July 1, 2023, and expire on February 15, 2042.
SEC. 6-3.3. ADMINISTRATION AND COLLECTION.
Pursuant to §§ 58.1-605 and 58.1-605.1, Code of Virginia, 1950, as amended, the school
construction retail sales tax levied by this Article shall be administered and collected by the State
Tax Commissioner of the Commonwealth of Virginia in the same manner and subject to the same
penalties as provided for the State tax, with the adjustments requested by § 58.1-628, Code of
Virginia, 1950, as amended.
SEC. 6-3.4. SCHOOL CONSTRUCTION USE TAX, LEVY, RATE, AND
EXPIRATION.
Pursuant to § 58.1-606.1, Code of Virginia, 1950, as amended, thereby is hereby levied in the
County a school construction County use tax at the rate of one percent (1%) to provide revenue
for the construction and renovation of schools in the County. The said County school
construction use tax shall be added to the rate of the State sales tax imposed by Chapter 6, Title
58.1, Code of Virginia 1950, as amended, and shall be subject to all the provisions of that
Chapter, and all amendments thereof, and the rules and regulations published with respect
thereto and to continue such existing tax. Said school construction use tax will commence on
July 1, 2023, and expire on February 15, 2042.
SEC. 6-3.5. ADMINISTRATION AND COLLECTION.
The local use tax and school construction use tax shall be administered and collected by the
Tax Commissioner pursuant to the authority of §§ 58.1-606 and 58.1-606.1, Code of Virginia,
1950, as amended.
10.B.2.a
Packet Pg. 138 Attachment: 12-20-2022 School Sales Tax Addition (3478 : Public Hearing: Schools’ Sales Tax Referendum Ordinance (PCC §§ 6-3.2, 6-3.3, 6-
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Potential Future Jail Naming Discussion (Contact: Chairman Ingram)
Staff Contact(s): Chairman Ingram
Agenda Date: December 20, 2022 Item Number: 12.a
Attachment(s):
Reviewed By:
Chairman Ingram will discuss the potential naming of the County’s jail to be constructed in the
future.
12.a
Packet Pg. 139