09-20-2022 Work Session Agenda Packet
BOARD OF SUPERVISORS
WORK SESSION
Tuesday, September 20, 2022 – 3:30 PM
Board Meeting Room
39 Bank Street, SE,
Chatham, Virginia 24531
AGENDA
1. CALL TO ORDER (3:30 PM)
2. ROLL CALL
3. AGENDA ITEMS TO BE ADDED
4. APPROVAL OF AGENDA
For the citizens’ convenience, all Work Session and Committee Meetings are now being
recorded and can be viewed on the same YouTube location as the Board of Supervisor’s
Business Meetings. Please remember that the Board’s Work Session is designed for
internal Board and County Staff communication, discussion, and work. It is not a
question and answer session with the audience. Accordingly, during the Work Session,
no questions or comments from the audience will be entertained. Respectfully, any
outbursts or disorderly conduct from the audience will not be tolerated and may result in
the offending person’s removal from the Work Session. As a reminder, all County
citizens, and other appropriate parties as designated by the Board’s Bylaws, are permitted
to make comments under the Hearing of the Citizens’ Section of tonight’s Business
Meeting.
5. PRESENTATIONS
a. County Broadband Project Update (Staff Contact: Scott Budd); (Presenter: Rob
Taylor; RiverStreet); (20 minutes)
6. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. Solar Projects Update (Staff Contact: Emily S. Ragsdale); (15 minutes)
b. Finance Committee Recommendations (Staff Contact: Kimberly G. Van Der Hyde);
(15 minutes)
7. BUSINESS MEETING DISCUSSION ITEMS
Work Session - September 20, 2022
8. CLOSED SESSION
a. Discussion concerning a prospective business or industry or the expansion of an
existing business or industry where no previous announcement has been made of the
business' or industry's interest in locating or expanding its facilities in the community.
(Staff Contact: Matthew D. Rowe)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project Matterhorn Water/Sewer Issues
Purpose: Review/Consultation Regarding the Same
b. Consultation with legal counsel employed or retained by a public body regarding
specific legal matters requiring the provision of legal advice by such counsel. (Staff
Contact: J. Vaden Hunt, Esq.)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matters: Town of Chatham Water/Sewer Agreement; Solar
Ordinance Revisions; Shell Building Moral
Obligation Agreement; Fire and Rescue Agencies
IRS Reporting; Fire and Rescue Service Agreement
Execution
Purpose: Legal Consultation/Legal Advice Regarding the
Same
c. Discussion, consideration, or interviews of prospective candidates for employment;
assignment, appointment, promotion, performance, demotion, salaries, disciplining,
or resignation of specific public officers, appointees, or employees of any public
body. (Contact: Board of Supervisors)
Discussion of Next Steps
9. RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
a. Closed Session Certification (Staff Contact: Kaylyn M. McCluster)
10. ADJOURNMENT
(1) Legal Authority:
Subject Matter:
Purpose:
Virginia Code § 2.2-3711(A)(1)
Interim County Administrator; Interim Banister
Representative
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: County Broadband Project Update (Staff Contact: Scott Budd);
(Presenter: Rob Taylor; RiverStreet); (20 minutes)
Staff Contact(s):
Agenda Date: September 20, 2022 Item Number: 5.a
Attachment(s):
Reviewed By:
Rob Taylor, RiverStreet Networks, will be present the Board a County Broadband Project
Update.
5.a
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Solar Projects Update (Staff Contact: Emily S. Ragsdale); (15 minutes)
Staff Contact(s): Emily S. Ragsdale
Agenda Date: September 20, 2022 Item Number: 6.a
Attachment(s):
Reviewed By:
Emily S. Ragsdale, Director of Community Development, will give the Board a Solar Projects
Update.
6.a
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Finance Committee Recommendations (Staff Contact: Kimberly G. Van
Der Hyde); (15 minutes)
Staff Contact(s): Kimberly G. Van Der Hyde
Agenda Date: September 20, 2022 Item Number: 6.b
Attachment(s):
Reviewed By:
For potential action at the September Business Meeting under the Matters from the Work Session
Agenda Section, Kimberly Van Der Hyde, Finance Director, will present the full Board the
formal recommendations from the September Finance Committee Meeting.
6.b
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Discussion concerning a prospective business or industry or the expansion
of an existing business or industry where no previous announcement has
been made of the business' or industry's interest in locating or expanding
its facilities in the community. (Staff Contact: Matthew D. Rowe)
Staff Contact(s): Matthew D. Rowe
Agenda Date: September 20, 2022 Item Number: 8.a
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Project Matterhorn Water/Sewer Issues
Purpose: Review/Consultation Regarding the Same
8.a
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Consultation with legal counsel employed or retained by a public body
regarding specific legal matters requiring the provision of legal advice by
such counsel. (Staff Contact: J. Vaden Hunt, Esq.)
Staff Contact(s): J. Vaden Hunt, Esq.
Agenda Date: September 20, 2022 Item Number: 8.b
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matters: Town of Chatham Water/Sewer Agreement; Solar Ordinance
Revisions; Shell Building Moral Obligation Agreement; Fire and
Rescue Agencies IRS Reporting; Fire and Rescue Service
Agreement Execution
Purpose: Legal Consultation/Legal Advice Regarding the Same
8.b
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Discussion, consideration, or interviews of prospective candidates for
employment; assignment, appointment, promotion, performance,
demotion, salaries, disciplining, or resignation of specific public officers,
appointees, or employees of any public body. (Contact: Board of
Supervisors)
Staff Contact(s): Board of Supervisors
Agenda Date: September 20, 2022 Item Number: 8.c
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(1)
Subject Matter: Interim County Administrator; Interim Banister Representative
Purpose: Discussion of Next Steps
8.c
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Closed Session Certification (Staff Contact: Kaylyn M. McCluster)
Staff Contact(s): J. Vaden Hunt, Esq.
Agenda Date: September 20, 2022 Item Number: 9.a
Attachment(s):
Reviewed By:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”)
Work Session on September 20, 2022, the Board hereby certifies by a recorded vote that to the
best of each Board Member’s knowledge only public business matters lawfully exempted from
the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and
identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in
the Closed Meeting. If any Board Member believes that there was a departure from the
requirements of the Act, he shall so state prior to the vote indicating the substance of the
departure. The Statement shall be recorded in the Board's Minutes.
Vote
Timothy W. Chesher Yes/No
Darrell W. Dalton Yes/No
Timothy W. Dudley Yes/No
Ronald S. Scearce Yes/No
Robert (“Bob”) W. Warren Yes/No
William V. (“Vic”) Ingram Yes/No
9.a
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