Horseshoe - Robin Ct - 092022HORSESHOE ROAD WATER EXTENSION REQUEST
•In 2017, PCSA received a petition for water service from
residents along the eastern portion of the road due to
individual well supply issues. No action was taken by
PCSA Board due to insufficient financial return.
•The request for water service was renewed in 2020.
•At the September 21, 2021, Finance Committee
Meeting, the Committee approved utilizing some of the
County’s American Rescue Plan Act (“ARPA”) funding
for water projects including Horseshoe Road.
HORSESHOE ROAD WATER EXTENSION REQUEST
•Based on the original citizen petition, the initial
extension only included the eastern side of Horseshoe
from Hyler Farm Ln. to Ed Hardy Road. Considering this
scope, $873,000 of ARPA funds was allocated to the
project to include the engineering design.
•At that Finance Committee meeting, it was requested by
the Board to continuing the extension around the entire
loop based on citizen requests.
•At the October 19, 2021 Finance Committee meeting, a
proposal from Dewberry was approved for the design of
the entire Horseshoe Road loop in the amount $143,400
(plus partial Construction Admin in the amount of
$27,500). That design has been completed and bids for
the construction were received on September 16, 2022.
HORSESHOE ROAD WATER EXTENSION REQUEST
•Construction Bids Received on September 16, 2022:
1.Classic City Mechanical -----$2,045,894
2.C. W. Cauley & Son -----------$2,088,108
3.Steve Martin’s Trenching ---$2,336,750
4.Prillaman & Pace -------------$3,031,610
HORSESHOE ROAD WATER EXTENSION
ROBIN COURT WATER EXTENSION
•In September of 2020, PCSA entered into a Consent Order with
the VA Dept of Health (VDH) for correcting exceedances of
radium. This Order was assumed by the County when PCSA was
abolished.
•In September of 2020, PCSA was awarded a planning and design
grant from the VDH, Office of Drinking Water to study the Robin
Court system and prepare a Preliminary Engineering Report
(PER) to determine options for correcting the radium
exceedances.
•The PER was completed in July of 2021 and approved by VDH in
February of 2022. The PER concluded that the best option for
correcting the radium issue was to connect the Robin Court
system to the Town of Chatham’s public water system. The
estimated cost of this connection is $965,000.
ROBIN COURT WATER EXTENSION
ROBIN COURT WATER EXTENSION
•At the September 21, 2021, Finance Committee Meeting, the
Committee approved utilizing some of the County’s American
Rescue Plan Act (“ARPA”) funding for water projects including
the Robin Court extension.
•$965,000 has been allocated from the ARPA funds for the Robin
Court project.
•At the October 19, 2021, BOS Business Meeting, a proposal from
Hurt & Proffitt engineers was approved for the design and
bidding assistance of the Robin Court water extension in the
amount of $112,688. This work is 90% complete.
•Staff was recently made aware of drinking water funding
opportunities available through the various VDH programs.
•In consultation with VDH staff, we think the Robin Court
extension project will be a strong candidate for funding. (PER
complete, design complete, Consent Order and contaminants)
SUMMARY
•Bids were received on September 16, 2022 for the entire
Horseshoe Road waterline loop project.
•Low Bid was $2,045,894.00 (Classic City Mechanical)
•The Board has indicated a desire to construct the full Horseshoe
Road loop.
•We have received approximately 60 commitments from
Horseshoe Road property owners to pay $2,750 each towards
the water extension project for a total amount of $165,000.
•Funding Options:
1.Utilize all ARPA water projects funding to complete the entire
Horseshoe loop and apply for grant or loan funding from VDH for
Robin Court.
2.Keep funding allocations the same and utilize water reserve funding to
complete the entire Horseshoe Road loop.
3.Do only a portion of the Horseshoe Road project as funding allows.
SUMMARY
•Option 1 –Utilize all ARPA water project funds to complete the entire Horseshoe Road water loop and apply for grant or loan funding from VDH for Robin Court project:
FUNDINGOriginal Horseshoe ARPA Allocation -$873,000
Original Robin Court ARPA Allocation -$965,000
Expected Citizen Contribution -$165,000
$2,003,000
EXPENSES
Construction Contract $2,045,894
Robin Court Engineering $112,700
Horseshoe Road Engineering $144,000
Construction Inspection $75,000
$2,377,594
Balance needed from Water & Sewer reserves -$375,000
Current unallocated reserve balance is approx. $1,850,000
Note: $68,100 originally proposed by H&P for construction phase assistance could be rolled into a future VDH grant request.
SUMMARY
•Option 2 –Keep funding allocations the same and utilize water
reserve funding to complete the entire Horseshoe Road loop.
FUNDING
Original Horseshoe ARPA Allocation -$873,000
Expected Citizen Contribution -$165,000
$1,038,000
EXPENSES
Construction Contract $2,045,894
Horseshoe Road Engineering $144,000
Construction Inspection $75,000
$2,264,894
Balance needed from Water & Sewer reserves -$1,226,894
Current unallocated reserve balance is approx. $1,850,000
SUMMARY
•Option 3 –Do only a portion of the Horseshoe Road project as
funding allows.
FUNDING
Original Horseshoe ARPA Allocation -$873,000
Expected Citizen Contribution -$165,000
$1,038,000
Based on funding available and assuming the Contractor would do only a
portion of the project at the same unit pricing, we could complete
approximately 50% of the project but that would not serve approximately
½ (30) of the citizens requesting service per our original survey.