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08-16-2022 Business Meeting Agenda Packet BOARD OF SUPERVISORS BUSINESS MEETING Tuesday, August 16, 2022 – 7:00 PM Board Meeting Room 39 Bank Street, SE, Chatham, Virginia 24531 AGENDA 1. CALL TO ORDER (7:00 PM) 2. ROLL CALL 3. MOMENT OF SILENCE 4. PLEDGE OF ALLEGIANCE 5. AGENDA ITEMS TO BE ADDED 6. APPROVAL OF AGENDA 7. CONSENT AGENDA a. July Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster) b. County's 2022 July Bill List Approval (online); (Staff Contact: Kimberly G. Van Der Hyde) c. Amended Resolution # 2022-07-03 (Support for Naming the Route 685 Chalk Level Road Bridge over US Highway 29 in Pittsylvania County, the “Deputy Sheriff J. Holland Thomas, Sr., Memorial Bridge”) Adoption (Staff Contact: Kaylyn M. McCluster) d. Rescue Squad Assistance Fund Application Submission Approval (Ambulance Remount); (Staff Contact: Christopher Key) e. Public Safety Answering Point Grant Application Submission Approval (911 Training) (Staff Contact: Christopher Key) f. Rescue Billing Year-End Appropriation Approval (Staff Contact: Kimberly G. Van Der Hyde) g. Resolution # 2022-08-01 (Additional Rural Rustics Road Designations) Adoption (Supervisor Dalton) Business Meeting - August 16, 2022 h. Shell Building Moral Obligation Support Agreement Approval (Staff Contact: Matthew D. Rowe) i. Internet Service Provider Partnership Designation (Future Grants); (Staff Contact: Dave F. Arnold) 8. PRESENTATIONS a. General Presentations (Board of Supervisors); (if any) b. County Interns’ Certificates Presentations (Staff Contact: Caleb Ayers/Dana Wilson) c. Danville-Pittsylvania County Chamber of Commerce Update (Staff Contact: Clarence C. Monday); (Presenter: Anne Moore-Sparks) d. School’s 1% Sales Tax Referendum Presentation (Presenter: Dr. Jones) 9. HEARING OF THE CITIZENS Each person addressing the Board under Hearing of the Citizens shall be a resident or land owner of the County, or the registered agent of such resident or land owner. Each person shall step up, give his/her name and district in an audible tone of voice for the record, and unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes. No person shall be permitted to address the Board more than once during Hearing of the Citizens. All remarks shall be addressed to the Board as a body and not to any individual member thereof. Hearing of the Citizens shall last for a maximum of forty-five (45) minutes. Any individual that is signed up to speak during said section who does not get the opportunity to do so because of the aforementioned time limit, shall be given speaking priority at the next Board meeting. Absent Chairman’s approval, no person shall be able to speak who has not signed up. 10. PUBLIC HEARINGS A. Rezoning Public Hearings Pursuant to Article V, Division 6, of the Pittsylvania County Zoning Ordinance, the Board of Supervisors have been empowered to hear and decide specific zoning issues and zoning map changes in support of said Ordinance. In accomplishing this important task, the Board is responsible for promoting the health, safety, and general public welfare of the citizens of Pittsylvania County. The Board must ensure that all of its decisions and regulations be directed to these goals and that each be consistent with the environment, the comprehensive plan, and in the best interest of Pittsylvania County, its citizens, and its posterity. Case 1: Public Hearing: Case R-22-020: Lisa Wilkinson; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended, by an 8-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Chesher) Business Meeting - August 16, 2022 Case 2: Public Hearing: Case R-22-022: Donnie Devall, Jr.; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended, by an 8-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Scearce) Case 3: Public Hearing: Case R-22-024: William and Kristy Astin; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended, by an 8-0 vote, with no opposition, that the Petitioners' request be granted. (Supervisor Chesher) Case 4: Public Hearing: Case R-22-025: Charles Turner and Michael Turner; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended, by an 8-0 vote, with no opposition, that the Petitioners' request be granted. (Supervisor Ingram) B. Other Public Hearings Each person addressing the Board under a Public Hearing shall step up, give his/her name and district, and/or his/her place of residency for non-County citizens, in an audible tone of voice for the record, and unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes; speakers for a group shall be limited to ten (10) minutes. Speakers shall conclude their remarks at that time, unless the consent of the Board is affirmatively given to extend the speakers allotted time. Absent Chairman’s approval, no person shall be able to speak who has not signed up. 1. Public Hearing: FY 2022 County Budget Amendments (Staff Contact: Kimberly G. Van Der Hyde) 2. Public Hearing: PCC § 8-7 (Precincts) Revisions (Staff Contact: Kelly A. Keesee) 11. UNFINISHED BUSINESS a. Revised FY 2023 Fire and Rescue Service Agreement Approval (Staff Contact: Christopher Key) 12. NEW BUSINESS 13. MATTERS FROM WORK SESSION (IF ANY) 14. BOARD MEMBER REPORTS 15. COUNTY ADMINISTRATOR REPORTS 16. ADJOURNMENT Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: July Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster) Staff Contact(s): Kaylyn M. McCluster Agenda Date: August 16, 2022 Item Number: 7.a Attachment(s): 07-13-2022 Called Meeting - DRAFT 07-19-2022 Work Session - DRAFT 07-19-2022 Business Meeting - DRAFT Reviewed By: SUMMARY: For the Board’s review and consideration, attached are the following July Board Meeting Minutes: (1) 07/13/2022 (Called Meeting); and (2) 07/19/2022 (Work Session); and (3) 07/19/2022 (Business Meeting). FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board adopt the July Board Meeting Minutes as attached and presented. MOTION: “I make a Motion to adopt the July Board Meeting Minutes as attached and presented.” 7.a Packet Pg. 4 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CALLED MEETING July 13, 2022 VIRGINIA: The Pittsylvania County Board of Supervisors’ Called Meeting was held on July 13, 2022, in the Main Conference Room, County Administration Building, 1 Center Street, Chatham, Virginia 24531. CALL TO ORDER Ingram called the Meeting to Order at 5:00 PM. ROLL CALL The following members were present: Attendee Name Title Status William V. ("Vic") Ingram Chairman - Tunstall District Present Jessie L. Barksdale Vice Chairman - Banister District Present Tim Chesher Supervisor - Dan River District Absent Darrell Dalton Supervisor - Callands-Gretna District Present Timothy W. Dudley Supervisor - Staunton River District Present Ronald S. Scearce Supervisor - Westover District Present Robert ("Bob") W. Warren Supervisor - Chatham-Blairs District Present AGENDA ITEMS TO BE ADDED None APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Warren SECONDER: Barksdale AYES: Ingram, Barksdale, Dalton, Dudley, Scearce, Warren ABSENT: Chesher CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 5:01 PM. Chesher joined the Meeting at 5:05 PM. 7.a.a Packet Pg. 5 Attachment: 07-13-2022 Called Meeting - DRAFT (3305 : July Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors July 13, 2022 Called Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: Dudley SECONDER: Warren AYES: Ingram, Barksdale, Dalton, Dudley, Scearce, Warren ABSENT: Chesher a. Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body. (Contact: Board of Supervisors) (1) Legal Authority: Virginia Code § 2.2-3711(A)(1) Subject Matter: County Administrator Purpose: Discussion of National Search for and Hiring a County Administrator RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION The Board returned to Open Session at 7:24 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Called Meeting on July 13, 2022, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Timothy W. Chesher Yes Darrell W. Dalton Yes Timothy W. Dudley Yes Ronald S. Scearce Yes Robert (“Bob”) W. Warren Yes Jessie L. Barksdale Yes William V. (“Vic”) Ingram Yes ADJOURNMENT Ingram adjourned the Meeting at 7:25 PM. 7.a.a Packet Pg. 6 Attachment: 07-13-2022 Called Meeting - DRAFT (3305 : July Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) PITTSYLVANIA COUNTY BOARD OF SUPERVISORS WORK SESSION July 19, 2022 VIRGINIA: The Pittsylvania County Board of Supervisors’ (“Board”) Work Session was held on July 19, 2022, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531 CALL TO ORDER (2:30 PM) Ingram Called the Meeting to Order at 2:30 PM. ROLL CALL The following Board Members were present: Attendee Name Title Status Arrived William V. ("Vic") Ingram Chairman - Tunstall District Present 2:05 PM Jessie L. Barksdale Vice Chairman - Banister District Present 2:10 PM Tim Chesher Supervisor - Dan River District Present 2:14 PM Darrell Dalton Supervisor - Callands-Gretna District Present 2:14 PM Timothy W. Dudley Supervisor - Staunton River District Present 2:05 PM Ronald S. Scearce Supervisor - Westover District Present 2:30 PM Robert ("Bob") W. Warren Supervisor - Chatham-Blairs District Present 2:42 PM AGENDA ITEMS TO BE ADDED None. APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Dudley SECONDER: Dalton AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren PRESENTATIONS a. Zoning Ordinance Mass Revision (Staff Contact: Emily S. Ragsdale); (Presenter: Berkley Group); (45 minutes) Rebecca Cobb and Caroline Vanterve, with the Berkley Group, introduced the Zoning Ordinance revision project. Their presentation can be found on the County's website at www.pittsylvaniacountyva.gov. Dudley stated he would like to focus on solar facilities, buffers, as well as enforcement, because he gets a lot of complaints from citizens. Warren requested to look closely at the County’s Ordinances and make it as easy as possible to residential and homebuilders, due to the need for additional housing in the County. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. Victim Witness Additional Funding Request (Contact: Bryan Haskins); (15 minutes) 7.a.b Packet Pg. 7 Attachment: 07-19-2022 Work Session - DRAFT (3305 : July Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors July 19, 2022 Work Session Haskins, Commonwealth’s Attorney, stated his victim witness coordinator is retiring and he is in the process of hiring someone, but the salary is no longer competitive. He requested to increase the salary to $50,000. Warren asked if there was any carryover money in Haskins’ Budget, and Van Der Hyde confirmed that there was, and the additional funding could come from carryover. Motion to approve Haskins’ request, not to exceed $12,000, and to approve Van Der Hyde’s recommendation for the assistant victim witness coordinator’s salary to be increased by 5%, and the funding for this would come from carryover funds from the Commonwealth Attorney’s Budget. RESULT: APPROVED [UNANIMOUS] MOVER: Warren SECONDER: Barksdale AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren b. Fiscal Year-end Review (Staff Contact: Kimberly G. Van Der Hyde); (15 minutes) Van Der Hyde gave a brief fiscal year-end review. The full presentation can be found on the County's website at www.pittsylvaniacountyva.gov. c. Insurance Premiums (Staff Contact: Kimberly G. Van Der Hyde); (15 minutes) Van Der Hyde stated that the Health Insurance Committee (“Committee”), which includes members from the School Board and the County, recently met concerning insurance recommendations for the upcoming plan year. The County has been very fortunate in the last few years to experience little to no increase in insurance premiums. However, this year all parties are faced with an increase in health insurance premiums and a decrease in dental insurance premiums. Anthem’s renewal rates for the upcoming plan year increased, and as such, the Committee was required to increase rates to health insurance premiums that would adequately fund expected health insurance premiums and claims. The average increase to these rates, which includes both the employee and employer portions of the rate, equates to just under 10%, ranging from 6% to 13%. Dental renewal rates for the upcoming plan year experienced minor increases in the basic coverage premiums, while the dental renewal rates for comprehensive coverage premiums experienced decreases. The Committee agreed to change the employee’s cost share of these premiums. Motion to approve the health and dental insurance premium rate changes, and to approve the continuance of providing $800 to each employee’s HSA account who participates in the High Deductible Plan. Additionally, it is further moves that the Employee Health Fund absorb a total of $34.17 per month/per employee/per contract. 7.a.b Packet Pg. 8 Attachment: 07-19-2022 Work Session - DRAFT (3305 : July Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors July 19, 2022 Work Session RESULT: APPROVED [UNANIMOUS] MOVER: Warren SECONDER: Dudley AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren d. EMS Certification Testing (Staff Contacts: Chris Key/Kasey Seay); (15 minutes) Warren led discussion regarding EMS Certification issues, as it relates to volunteer recruitment. He requested a letter be sent from the Board, and signed by the Chair, addressing concerns and problems this creates with this rigid process now for all rural areas in the State, and it would also request consideration from them to make some adjustments that would make it not so prohibitive for rural Virginia. Warren further stated he would like for County Staff to research data and survey the local Chiefs and Department Heads of EMS and Fire and Rescue to get their feedback on this matter. Motion to direct County Staff to research EMS Certification Testing as discussed and bring information back to Board. RESULT: APPROVED [UNANIMOUS] MOVER: Warren SECONDER: Chesher AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren e. Solid Waste Construction Update (Staff Contact: Chris Adcock); (15 minutes) Adcock updated the Board on Solid Waste construction. He stated the Level Run and Climax Road Solid Waste Convenience Sites are 95% complete, except for the delivery and installation of the waster compactors. County Public Works received a delivery and installation date for these items for the week of July 25, 2022. In early June, Blair Construction began construction on the Meadow Ridge Court site. Adcock’s full presentation can be found on the County's website at www.pittsylvaniacountyva.gov. BUSINESS MEETING DISCUSSION ITEMS None. CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 4:32 PM. 7.a.b Packet Pg. 9 Attachment: 07-19-2022 Work Session - DRAFT (3305 : July Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors July 19, 2022 Work Session RESULT: ADOPTED [UNANIMOUS] MOVER: Chesher SECONDER: Dalton AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren a. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (Staff Contact: J. Vaden Hunt, Esq.) (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matters: Jail; 2022 VATI Agreement Amendment Purpose: Legal Consultation/Legal Advice Regarding the Same RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION The Board returned to Open Session at 5:35 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Work Session on July 19, 2022, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Timothy W. Chesher Yes Darrell W. Dalton Yes Timothy W. Dudley Yes Ronald S. Scearce Yes Robert (“Bob”) W. Warren Yes Jessie L. Barksdale Yes William V. (“Vic”) Ingram Yes ADJOURNMENT Ingram adjourned the Meeting at 5:36 PM. 7.a.b Packet Pg. 10 Attachment: 07-19-2022 Work Session - DRAFT (3305 : July Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) PITTSYLVANIA COUNTY BOARD OF SUPERVISORS BUSINESS MEETING July 19, 2022 VIRGINIA: The Pittsylvania County Board of Supervisors’ (“Board”) Business Meeting was held on July 19, 2022, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (7:00 PM) Ingram Called the Meeting to Order at 7:00 PM. ROLL CALL The following Board Members were present: Attendee Name Title Status Arrived William V. ("Vic") Ingram Chairman -Tunstall District Present 6:22 PM Jessie L. Barksdale Vice Chairman - Banister District Present 6:21 PM Tim Chesher Supervisor - Dan River District Present 6:25 PM Darrell Dalton Supervisor - Callands-Gretna District Present 6:21 PM Timothy W. Dudley Supervisor - Staunton River District Present 6:25 PM Ronald S. Scearce Supervisor - Westover District Present 6:22 PM Robert ("Bob") W. Warren Supervisor - Chatham-Blairs District Present 6:24 PM AGENDA ITEMS TO BE ADDED Motion to add the following items to the Agenda under Matters from Work Session: • Item 13a - Victim Witness Funding; • Item 13b - Insurance Premiums; and • Item 13c - EMS Certification Testing. Additionally, Item 12, New Business, moved after the Consent Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Scearce SECONDER: Warren AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Dudley SECONDER: Chesher AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren CONSENT AGENDA 7.a.c Packet Pg. 11 Attachment: 07-19-2022 Business Meeting - DRAFT (3305 : July Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors July 19, 2022 Business Meeting Motion to approve Consent Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Dalton SECONDER: Barksdale AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren a. County's 2022 June Bill List Approval (online); (Staff Contact: Kimberly G. Van Der Hyde) b. Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster) c. Resolution # 2022-07-02 (Support for Williams’ Efforts to Build the SRE and the Electric Motor Driven Compressor Unit at Station 166 in the County) Adoption (Staff Contact: Kaylyn M. McCluster) d. Resolution # 2022-07-01 (Support of MVP’s FERC Certificate Extension) Adoption (Staff Contact: Kaylyn M. McCluster) e. Resolution # 2022-07-04 (Smart Scale Applications Support) Adoption (Staff Contact: Emily S. Ragsdale) f. County Issued Property Upon Employment Separation Policy Revision Approval (Staff Contact: Holly E. Stanfield) g. Re-appointment: Library Board (Dan River District); (Janice Fitts); (Supervisor Chesher) h. Appointment: DPCS (Westover District); (Gayle Breakley); (Supervisor Scearce) i. Re-appointment: CPMT (Parent Representative); (Amy Edwards); (Staff Contact: Cheryl J. Boswell) j. Re-appointment: CPMT (Private Provider); (Monica Karavanic); (Staff Contact: Cheryl J. Boswell) k. County/Danville/VADEQ Memorandum of Agreement Execution Approval (Staff Contact: Matthew D. Rowe) l. County Landfill Scale Equipment Purchase Approval (Staff Contact: Chris Adcock) m. Disposal of Waste Material at County Landfill Approval (Staff Contact: Chris Adcock) n. Agenda Software Contract Approval (Staff Contact: Dave F. Arnold) o. DRF Grant Agreement (County Administrator Search) Approval Ratification (Staff Contact: Kimberly G. Van Der Hyde) p. Cherrystone Dams 1 and 2a Engineering/Design Contract Approval (Staff Contact: Christopher C. Slemp) q. Erosion and Sediment Control Inspection Contract Approval (Staff Contact: Emily S. Ragsdale) 7.a.c Packet Pg. 12 Attachment: 07-19-2022 Business Meeting - DRAFT (3305 : July Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors July 19, 2022 Business Meeting NEW BUSINESS a. Resolution # 2022-07-03 (Supporting Naming the Business U.S. 29 North Bridge in Pittsylvania County, Virginia, Banister District, the “Deputy Sheriff J. Holland Thomas, Sr., Memorial Bridge”) Adoption (Chairman Ingram) Motion to approve Resolution # 2022-07-03 naming the Business U.S. Highway 29 North Bridge in Pittsylvania County, Virginia, Banister District the “Deputy Sheriff J. Holland Thomas, Sr., Memorial Bridge.” RESULT: APPROVED [UNANIMOUS] MOVER: Ingram SECONDER: Dalton AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren PRESENTATIONS a. General Presentations (Board of Supervisors) None. b. School’s 1% Sales Tax Referendum Presentation (Presenter: Dr. Jones) Dr. Jones, School Superintendent, Cassandra Crump, and Sheriff Taylor spoke on behalf of the Schools’ 1% Sales Tax Referendum. Sheriff Taylor stated he was speaking as a citizen first and he thanked the Board for its support in this effort, but stated the schools need many improvements and the importance of this Referendum. He then spoke as the Sheriff and stated that he read where school children in the United States worry more now about what is going to happen to them in a days’ time, than they do their school grades. He stated that crime and violence have become common in schools across the nation. Statistics show that 87% of the environmental threats come from the students inside of the schools, and in a recent FBI Report, 19% of arrests or arsons were from children under fifteen (15) years of age. He stated the only way to help this environment is to be sure the schools are secure. If this Referendum were to pass, a portion of these funds would go to school safety improvements. There have been 27 school shootings in the United States this year alone, and 119 school shootings since 2018. He stated for the concerns of safety, and safety equates to funding, he is in support of this referendum. Crump stated there are ways to be proactive, instead of having to be reactive regarding safety. This 1% sales tax would help provide needed funds to make the proactive upgrades for safety and to also move forward with some of the capital improvement needs for the schools. She has attended many of the Budget information sessions that were provided by County Administration in the past few years and heard many citizens repeatedly ask Administration to come up with alternative ways of generating revenue, and this 1% sales tax does that. This will allow all individuals who make purchases in the County assist with these improvements to County schools. She asked for the Board's continued support and stated that County citizens will be asked the same question on the ballot in November, and she hopes the answer will be yes. 7.a.c Packet Pg. 13 Attachment: 07-19-2022 Business Meeting - DRAFT (3305 : July Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors July 19, 2022 Business Meeting Warren thanked Crump for being in attendance and stated that following last month’s Presentation there was some discussion about Halifax County, who passed this before, and they were experiencing about 30% of the sales tax revenue coming from non-Halifax County residents. He asked our citizens to seriously consider this, because we are going to have these capital expenses, and it would be nice to have someone else to help pay for these expenses. He final asked all citizens to think very hard and vote to support this in November. Ingram agreed and echoed Warren’s comments and is in support of the Referendum. HEARING OF THE CITIZENS Jim Scearce, Westover District, thanked the Danville Regional Foundation for providing a $25,000 Grant to help pay for the County Administrator search. He also thanked Warren and Barksdale for helping secure the Grant. He spoke on the termination of Smitherman and the cost of having an Interim County Administrator. Scearce also spoke on the possibility of taking money from the Contingency Fund to give to Fire and Rescue Agencies and stated that is not the intention of the Contingency Fund. Laurie Midkiff, Callands-Gretna District, stated her concerns regarding the COVID vaccine. Barbara Hancock, Callands-Gretna District, also stated her concerns surrounding the COVID vaccine and provided the Board with several articles for their review. PUBLIC HEARINGS Rezoning Public Hearings Case 1: Public Hearing: Case R-22-013; Nguyen Properties, LLC; Rezoning from RC-1, Residential Combined Subdivision District, to MHP, Residential Manufactured Housing Park. The Planning Commission recommended, by a 7-0 vote, with opposition, that the Petitioner's request be denied. (Supervisor Ingram) In Case R-22-013, Nguyen Properties (“Petitioner”) has petitioned to rezone 6.25 acres from RC- 1, Residential Combined Subdivision District, to MHP, Residential Manufactured Housing Park (to allow for a mobile housing park). The subject property is located on State Road 722/Oakwood Drive, in the Tunstall Election District, and shown on the Tax Maps as GPIN # 1368-26-8391. Once the property is rezoned to MHP, all uses listed under Pittsylvania County Code § 35-317 are permitted. On June 7, 2022, the Planning Commission recommended, by a 7- 0 vote, with opposition, that the Petitioner’s request be denied. Ingram opened the Public Hearing at 7:38 PM. Rick Fain was present to represent the Petition and stated the parcel in question has been used as a mobile home park with 6 mobile home units on it. Doris Thomas spoke and stated she lives in Brosville directly on Oakwood Drive. She stated her opposition on this rezoning case. Patricia Collins, Oakwood Drive resident, also stated her opposition on this rezoning as well, and stated to put a mobile home park there with more 7.a.c Packet Pg. 14 Attachment: 07-19-2022 Business Meeting - DRAFT (3305 : July Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors July 19, 2022 Business Meeting mobile home units than are already there is a danger and a health hazard. Dewey Brown echoed Thomas and Collins’ concerns, and he stated his opposition for this rezoning. He further stated the road access is very small and if there were to be more mobile home units, it would make it even worse. Ingram closed the Public Hearing at 7:51 PM. Motion to deny the rezoning of 6.25 acres from RC-1, Residential Combined Subdivision District, to MHP, Residential Manufactured Housing Park, due to the safety concerns and VDOT’s inability to approve the required commercial entrance at this location. RESULT: APPROVED [UNANIMOUS] MOVER: Ingram SECONDER: Warren AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren Case 2: Public Hearing: Case R-22-016; Jasmin Ruiz; Rezoning from B-2, Business District, General, to R-1, Residential Suburban Subdivision District. The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Dalton) In Case R-22-016, Jasmin Ruiz (“Petitioner”) has petitioned to rezone a total of 2.16 acres from B-2, Business District, General, to R-1, Residential Suburban Subdivision District (to allow for the property to be used as a single-family dwelling). The subject property is located on State Road 799/Climax Road, in the Callands-Gretna Election District, and shown on the Tax Maps as GPIN #s 1498-33-4405, 1498-33-3555, and 1498-33-2683. Once the property is rezoned to R-1, all uses listed under Pittsylvania County Code § 35-222 are permitted. On June 7, 2022, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner’s request be granted. Ingram opened the Public Hearing at 7:54 PM. No one signed up to speak and Jasmin Ruiz was present to represent the Petition. Ingram closed the Public Hearing at 7:56 PM. Motion to approve the rezoning of a total of 2.16 acres from B-2, Business District, General, to R-1, Residential Suburban Subdivision District, to allow for the property to be converted back to a single-family dwelling. The rezoning would be consistent with the County’s Comprehensive Plan. RESULT: APPROVED [UNANIMOUS] MOVER: Dalton SECONDER: Barksdale AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren Case 3: Public Hearing: Case R-22-017; Bradley and Heather Barron; Rezoning from RE, Residential Estates District, to A-1, Agricultural District. The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioners' request be granted. (Supervisor Dalton) 7.a.c Packet Pg. 15 Attachment: 07-19-2022 Business Meeting - DRAFT (3305 : July Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors July 19, 2022 Business Meeting In Case R-22-017, Bradley and Heather Barron (“Petitioners”) have petitioned to rezone a total of 23.81 acres from RE, Residential Estates District, to A-1, Agricultural District (to allow for the placement of an accessory structure and a Class B Home Occupation). The subject property is located on Atlantic Timber Lane, in the Callands-Gretna Election District, and shown on the Tax Maps as GPIN #s 1580-15-0109, 1580-05-8478, and 1580-05-7851. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On June 7, 2022, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioners’ request be granted. Ingram opened the Public Hearing at 7:57 PM. No one signed up to speak and Bradley Barron was present to represent the Petition. Ingram closed the Public Hearing at 7:59 PM. Motion to approve the rezoning of a total of 23.81 acres from RE, Residential Estates District, to A-1, Agricultural District, to allow for the placement of an accessory structure and a Class B Home Occupation. The rezoning would be consistent with the County’s Comprehensive Plan. RESULT: APPROVED [UNANIMOUS] MOVER: Dalton SECONDER: Dudley AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren Case 4: Public Hearing: Case R-22-018; Robert and Angela Carlberg; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Dudley) In Case R-22-018, Robert and Angela Carlberg (“Petitioners”) have petitioned to rezone 10.41 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow for the placement of an accessory structure). The subject property is located on Reservoir View Drive, in the Staunton River Election District, and shown on the Tax Maps as GPIN # 1593-88- 9579. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35- 178 are permitted. On June 7, 2022, the Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioners’ request be granted. Ingram opened the Public Hearing at 8:00 PM. No one signed up to speak and Robert Carlberg was present to represent the Petition. Ingram closed the Public Hearing at 8:01 PM. Motion to approve the rezoning of 10.41 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow for the placement of an accessory structure. The rezoning would be consistent with the County’s Comprehensive Plan. 7.a.c Packet Pg. 16 Attachment: 07-19-2022 Business Meeting - DRAFT (3305 : July Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors July 19, 2022 Business Meeting RESULT: APPROVED [UNANIMOUS] MOVER: Dudley SECONDER: Warren AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren Other Public Hearings 1. Public Hearing: County EMS Billing Rates Revisions (Staff Contact: Chris Key) Key, Public Safety Director, stated at the June 21, 2022, Business Meeting, the Board authorized County Staff to advertise a Public Hearing to allow citizen comments prior to enacting the proposed County EMS Billing Rates revisions. Ingram opened the Public Hearing at 8:02 PM. No one signed up to speak and Ingram closed the Public Hearing at 8:04 PM. Motion to approve the County’s EMS Billing Rates revisions as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Ingram SECONDER: Dalton AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren 2. Public Hearing: Page Road Property Disposition (Staff Contact: Chris Adcock) In 2021, the County, the City of Danville, Virginia (“Danville”), and the Danville-Pittsylvania Industrial Regional Facility Authority entered a Memorandum of Understanding (“MOU”) regarding the provision of water and sewer service to the Southern Virginia Megasite at Berry Hill (“Megasite”). As a condition of the MOU, Danville is to receive some County-owned infrastructure necessary to serve the Megasite for water and sewer. Ingram opened the Public Hearing at 8:05 PM. No one signed up to speak and Ingram closed the Public Hearing at 8:06 PM. Motion of authorize County Staff to prepare the documents necessary for the transfer of the Page Road Pump Station (GPIN # 1388-51-3619) from the County to the County and further authorize the Interim County Administrator, or his designee, execute the necessary documents. RESULT: APPROVED [UNANIMOUS] MOVER: Warren SECONDER: Dudley AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren MATTERS FROM WORK SESSION (IF ANY) a. Victim Witness Additional Funding 7.a.c Packet Pg. 17 Attachment: 07-19-2022 Business Meeting - DRAFT (3305 : July Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors July 19, 2022 Business Meeting Motion to approve the additional funding for the Victim Witness program as presented in the Work Session, and the funding would come from carryover money from the Commonwealth Attorney’s Budget. RESULT: APPROVED [UNANIMOUS] MOVER: Ingram SECONDER: Barksdale AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren b. Insurance Premiums Motion to approve the health and dental insurance premium rate changes, to approve the continuance of providing $800 to each employee’s HSA account who participates in the High Deductible Plan, and to move that the Employee Health Fund absorb a total of $34.17 per month/per employee/per contract. RESULT: APPROVED [UNANIMOUS] MOVER: Dalton SECONDER: Barksdale AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren c. EMS Certification Testing Motion to direct County Staff to research methods that could possibly increase the EMS Certification testing and the passing rates and bring back all information back to the Board so it may try to assist our volunteers in completing this task. RESULT: APPROVED [UNANIMOUS] MOVER: Warren SECONDER: Chesher AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren BOARD MEMBER REPORTS • Dudley thanked everyone for being in attendance. He also thanked the members of the school’s campaign committee and stated the County needs this Referendum to pass. • Dalton thanked all citizens for coming out to the Meeting and all the County Staff's hard work. • Barksdale thanked everyone for coming out to the Meeting. • Scearce stated that Gayle Breakley’s appointment to the DPCS Board for the Westover District was passed on the Consent Agenda and thanked her for approaching him to serve in any capacity on the Boards and Commissions. 7.a.c Packet Pg. 18 Attachment: 07-19-2022 Business Meeting - DRAFT (3305 : July Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors July 19, 2022 Business Meeting • Warren stated how much he was impressed with the articles in local papers about the basketball game that was organized and played by past City and County basketball players and was used to raise funds for the Danville Community Engagement Program, which is designed to help at risk youth. He stated it was so nice to see that collaborative effort for community’s youth. He also mentioned his friend, David Mantiply, and stated he is happy to say that tonight he is sitting at the MLB All-Star game. His son made the all-star team in the major leagues and has worked very hard to be where he is. Warren would like to recognize this family in the upcoming months once baseball season is over. • Ingram echoed Warren's comments about Joe Mantiply playing in the MLB All-Star game. He also thanked his colleagues for approving the bridge naming Resolution honoring Deputy Sheriff J. Holland Thomas, Sr. He stated that the County has lost a lot of Law Enforcement Officers, and the last time he looked we were second in the State for law enforcement fatalities. He also complimented Scearce on his appointment of Gayle Breakley to the DPCS Board. Ingram finally mentioned that Commonwealth Senior Living at Stratford House is having a veterans’ breakfast in the morning at 8:30 PM to honor and thank veterans for their service. COUNTY ADMINISTRATOR REPORTS None. ADJOURNMENT Ingram adjourned the Meeting at 8:16 PM. 7.a.c Packet Pg. 19 Attachment: 07-19-2022 Business Meeting - DRAFT (3305 : July Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: County's 2022 July Bill List Approval (online); (Staff Contact: Kimberly G. Van Der Hyde) Staff Contact(s): Kimberly G. Van Der Hyde Agenda Date: August 16, 2022 Item Number: 7.b Attachment(s): Reviewed By: SUMMARY: At each Board Business Meeting, the County’s Auditors recommend the Board review payments made by the County as oversight of County Fund expenditures. Said July Bill List is found at the below link: https://weblink.pittgov.net/WebLink/Browse.aspx?id=455513&dbid=0&repo=PittGovDocs FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board approve the County’s 2022 July Bill List as presented. MOTION: “I make a Motion to approve the County’s 2022 July Bill List as presented.” 7.b Packet Pg. 20 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Amended Resolution # 2022-07-03 (Support for Naming the Route 685 Chalk Level Road Bridge over US Highway 29 in Pittsylvania County, the “Deputy Sheriff J. Holland Thomas, Sr., Memorial Bridge”) Adoption (Staff Contact: Kaylyn M. McCluster) Staff Contact(s): Kaylyn M. McCluster Agenda Date: August 16, 2022 Item Number: 7.c Attachment(s): 2022-07-03 AMENDED - Supporting Naming the Route 685 Chalk Level Road Bridge over US Highway 29 in Pittsylvania County the Deputy Sheriff J. Holland Thomas Sr., Memorial Bridge Reviewed By: SUMMARY: At the July 19, 2022, Board Business Meeting, the Board adopted Resolution # 2022-07-03 supporting the naming of the Business U.S. Highway 29 North Bridge in Pittsylvania County, Virginia, Banister District, the “Deputy Sheriff J. Holland Thomas, Sr., Memorial Bridge.” Jay Craddock, VDOT representative, has requested the location of the bridge be more clearly identified to include Route 685 Chalk Level Road. Accordingly, attached is Amended Resolution # 2022-07-03 including the requested revised language. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board adopt Amended Resolution # 2022-07-03 as attached and presented. MOTION: “I make a Motion to adopt Amended Resolution # 2022-07-03 as attached and presented.” 7.c Packet Pg. 21 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS AMENDED RESOLUTION # 2022-07-03 ______________________________________________________________________________ SUPPORT FOR NAMING THE ROUTE 685 (CHALK LEVEL ROAD) BRIDGE OVER US HIGHWAY 29 IN PITTSYLVANIA COUNTY, VIRGINIA, BANISTER DISTRICT, THE “DEPUTY SHERIFF J. HOLLAND THOMAS, SR., MEMORIAL BRIDGE” ______________________________________________________________________________ VIRGINIA: At the Pittsylvania County Board of Supervisors’ (“Board”) Business Meeting on August 16, 2022, the following Amended Resolution was presented and adopted: WHEREAS, the Board is committed to recognizing and celebrating the County’s historical heritage and contributions made thereto by its citizens; and WHEREAS, Deputy Sheriff J. Holland Thomas, Sr., (“Thomas”), was a Pittsylvania County Deputy who was killed in the line of duty while serving County citizens; and WHEREAS, on October 8, 1952, while attempting to arrest a man wanted for killing his employer, who supposedly owed him $18, Thomas received gunfire from a 12-gauge shotgun blast to his chest and abdomen area; and WHEREAS, Thomas was taken to Danville Memorial Hospital where he underwent several surgeries to have the pellets removed; and WHEREAS, doctors were able to remove most of the pellets, but were unable to remove some from the abdomen, and Thomas was released from the hospital two (2) weeks later and returned home; and WHEREAS, Deputy Thomas never fully recovered and was forced to retire from the Sheriff’s Office; and WHEREAS, in March 1956, one (1) of the pellets caused an infection and internal bleeding that led to his death; and WHEREAS, Thomas had been in law enforcement for thirty-three (33) years and was survived by his wife, two (2) sons, two (2) daughters, seven (7) grandchildren, and three (3) sisters; and WHEREAS, Law Enforcement Officers save countless lives by protecting County and Virginia citizens through rigorous law enforcement and patrolling of State and County roadways; and every day, they brave ever present danger to assist a stranded motorist, to investigate gun, drug, and human trafficking, to stop public corruption, to bring closure to devastated families, and to stop dangerous driving and dangerous individuals; and WHEREAS, Thomas is an example of the dedication of County Sheriff’s Office, and it’s fitting that the Board remember his ultimate sacrifice; and 7.c.a Packet Pg. 22 Attachment: 2022-07-03 AMENDED - Supporting Naming the Route 685 Chalk Level Road Bridge over US Highway 29 in Pittsylvania County the WHEREAS, § 33.2-213, Code of Virginia, 1950, as amended, authorizes the Commonwealth Transportation Board (“CTB”) to give suitable names to state highways, bridges, interchanges, and other transportation facilities, and change the names of any highways and bridges, interchanges, or other transportation facilities forming a part of the systems of state highways; and WHEREAS, the same Virginia Code Section further provides that the Virginia Department of Transportation (“VDOT”) shall place and maintain appropriate signs indicating the names of highways, bridges, interchanges, and other transportation facilities named by the CTB. NOW, THEREFORE, BE IT HEREBY RESOLVED that the Board fully and enthusiastically supports the naming of the Rt. 685 (Chalk Level Road) bridge over US Highway 29 in Pittsylvania County, Virginia, Banister District, the location of said bridge depicted in more detail on the map attached hereto and made a part fully hereof, as the “Deputy Sheriff J. Holland Thomas, Sr., Memorial Bridge”; and BE IT FINALLY RESOLVED that a copy of this Resolution be forwarded to the Thomas family, appropriate local VDOT officials, and the CTB for consideration. Given under my hand this 16th day of August, 2022. __________________________________________ William V. (“Vic”) Ingram (Chairman) Pittsylvania County Board of Supervisors __________________________________________ Clarence C. Monday (Clerk) Pittsylvania County Board of Supervisors Approved as to Form: ________________________ J. Vaden Hunt, Esq. Pittsylvania County Attorney 7.c.a Packet Pg. 23 Attachment: 2022-07-03 AMENDED - Supporting Naming the Route 685 Chalk Level Road Bridge over US Highway 29 in Pittsylvania County the 7.c.a Packet Pg. 24 Attachment: 2022-07-03 AMENDED - Supporting Naming the Route 685 Chalk Level Road Bridge over US Highway 29 in Pittsylvania County the Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Rescue Squad Assistance Fund Application Submission Approval (Ambulance Remount); (Staff Contact: Christopher Key) Staff Contact(s): Christopher Key Agenda Date: August 16, 2022 Item Number: 7.d Attachment(s): Reviewed By: SUMMARY: County Public Safety Department Staff (“Staff”) is requesting permission to apply for Grants within the Rescue Squad Assistance Fund (“RSAF”) for the following three (3) items in the Fall 2022 Cycle. Funding is usually at fifty 50% of the request. Staff will be asking for a hardship grant of 80% funding. 1. Remount of a 2007 Ford Ambulance. Vehicle’s box is good shape, but the chassis, engine, and truck’s transmission have all had serious repair issues. Remounting the truck to a new chassis will save approximately 15% - 25% over purchasing a new ambulance. If this is approved for funding, it could be up to eighteen (18) months before receiving the remounted truck, and by that time Staff will need to replace a 2004 ambulance with 100,000 miles that is being run daily out of the Chatham Volunteer Fire Department. The Grant is for $184,000, with the total cost of the remount is estimated at $216,000 (50% funding will be $92,000); 2. Staff also desires to request funding for an Ambulance Loading System (Stryker MTS 6390 Power Load System) costing $ 29,000.00 (50% funding will be $14,500); and 3. Staff finally desires to request funding for a Stryker Cot conversion kit costing $3,871(50% funding will be $ 1,935.50) FINANCIAL IMPACT AND FUNDING SOURCE: The matching funds for the remounted ambulance have been requested in the FY23 County Public Safety Budget. RECOMMENDATION: Staff recommends the Board authorize it to submit the RSAF Grant Application request for the equipment as proposed herein. 7.d Packet Pg. 25 MOTION: “I make the Motion to authorize Staff to submit the RSAF Grant Application request for the equipment as proposed herein.” 7.d Packet Pg. 26 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Safety Answering Point Grant Application Submission Approval (911 Training) (Staff Contact: Christopher Key) Staff Contact(s): Christopher Key Agenda Date: August 16, 2022 Item Number: 7.e Attachment(s): Reviewed By: SUMMARY: County Public Safety Department Staff (“Staff”) is requesting permission to apply for a Grant through the Virginia Department of Emergency Management Public Safety Answering Point Education Program (“PEP Grant”), for the primary purpose to send PSAP (911 dispatchers) personnel to one (1) or more of the annual state professional organization conferences (such as those sponsored by Virginia APCO, Virginia NENA, and/or Virginia GIS). The amount requested is $ 4,000. FINANCIAL IMPACT AND FUNDING SOURCE: This is a 100% funded Grant with no local match. RECOMMENDATION: Staff recommends the Board authorize it to submit the PEP Grant Application request as proposed herein. MOTION: “I make the Motion to authorize Staff to submit the PEP Grant Application as proposed herein.” 7.e Packet Pg. 27 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Rescue Billing Year-End Appropriation Approval (Staff Contact: Kimberly G. Van Der Hyde) Staff Contact(s): Kimberly G. Van Der Hyde Agenda Date: August 16, 2022 Item Number: 7.f Attachment(s): Recsue Billing Fund Expenditures 2022 Reviewed By: SUMMARY: The Rescue Billing Fund (the “Fund”) exists to account for the inflow and outflow of funds that are billed by the County’s third-party biller, Ram Software Services, Inc. Since this is a cyclical fund, it was decided that the County did not need to budget for the revenues nor expenditures, since typically at year-end, there is little balance to account for. During our last audit; however, Robinson Farmer Cox, the County’s auditors, determined that the County should start budgeting for this Fund, since the volume has increased so much with the addition of the County’s paid EMS Staff. For the Board’s review, related documentation is attached. FINANCIAL IMPACT AND FUNDING SOURCE: A total of $693,508.79 needs to be appropriated to the Fund to cover the amount that was sent to Volunteer EMS Agencies and County Public Safety for billed ambulance services during FY 2022. This appropriation requires no local funding and is a year-end bookkeeping entry required by the auditors. RECOMMENDATION: County Staff recommends a total of $693,508.79 be appropriated to the Fund for FY 2022. MOTION: “I make a Motion to approve an appropriation of $693,508.79 to the Fund for FY 2022.” 7.f Packet Pg. 28 KIM*INCOME.STATEMENT 11:10:24 10 AUG 2022 Page 1 PITTSYLVANIA COUNTY Income Statement Report dates 07/01/2021 - thru - 06/30/2022 Debits and Debits and (Credits) (Credits) 06/01/2022 07/01/2021 PCT Account Number Description 06/30/2022 06/30/2022 ENC APPROP BUDGET BALANCE USED ___________________ __________________________ ______________ ______________ __________ ___________ ___________ ___________ ______ 530-4-035501-583000 REFUNDS 541.63 6,570.90 0.00 0.00 0.00 -6570.90 0.00 530-4-035501-589800 CREDIT CARD FEES 241.20 878.40 0.00 0.00 0.00 -878.40 0.00 530-4-035501-589900 THIRD PARTY BILLING MANAGE 6,247.17 38,506.45 0.00 0.00 0.00 -38506.45 0.00 530-4-035501-589910 BLAIRS VFD RESCUE DISTRIBU 36,943.38 152,540.54 0.00 0.00 0.00 -152540.54 0.00 530-4-035501-589920 COOL BRANCH RESCUE DISTRIB 8,709.29 48,488.86 0.00 0.00 0.00 -48488.86 0.00 530-4-035501-589930 CALLANDS VFD DISTRIBUTION 5,826.04 45,086.16 0.00 0.00 0.00 -45086.16 0.00 530-4-035501-589980 PC PUBLIC SAFETY DISTRIBUT 58,985.09 401,437.48 0.00 0.00 0.00 -401437.48 0.00 ============== ============== ========== =========== =========== =========== ====== TOTAL - RESCUE BILLING 117,493.80 693,508.79 0.00 0.00 0.00 -693508.79 0.00 ============== ============== ========== =========== =========== =========== ====== -------------- -------------- ---------- ----------- ----------- ----------- ------ ============== ============== ========== =========== =========== =========== ====== Total Expense 117,493.80 693,508.79 0.00 0.00 0.00 -693508.79 0.00 ============== ============== ========== =========== =========== =========== ====== -------------- -------------- ---------- ----------- ----------- ----------- ------ TOTAL 530 RESCUE BILLING ENT FUND 117,493.80 693,508.79 0.00 0.00 0.00 -693508.79 0.00 ============== ============== ========== =========== =========== =========== ====== ************** ************** ********** *********** *********** *********** ****** ************** ************** ********** *********** *********** *********** ****** REVENUES - EXPENSES 117,493.80 693,508.79 0.00 0.00 0.00 -693508.79 0.00 ************** ************** ********** *********** *********** *********** ****** ************** ************** ********** *********** *********** *********** ****** 7.f.a Packet Pg. 29 Attachment: Recsue Billing Fund Expenditures 2022 (3323 : Rescue Billing Year-End Appropriation Approval (Staff Contact: Kimberly G. Van Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Resolution # 2022-08-01 (Additional Rural Rustics Road Designations) Adoption (Supervisor Dalton) Staff Contact(s): Supervisor Dalton Agenda Date: August 16, 2022 Item Number: 7.g Attachment(s): 2022-08-01 VDOT Rural Rustics additions Reviewed By: SUMMARY: Virginia Code § 33.1-70.1 permits the hard surfacing of certain unpaved roads that qualify for designation as a Rural Rustic Road. For the Board’s review and consideration, attached is Resolution # 2022-08-01, declaring Gopher Road and Marilla Lane as Rural Rustic, as requested by Supervisor Dalton; thereby, enabling them to potentially qualify for future paving/hard surfacing Rural Rustic Road Funds. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board adopt Resolution # 2022-08-01 as attached and presented. MOTION: “I make a Motion to adopt Resolution # 2022-08-01 as attached and presented.” 7.g Packet Pg. 30 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION # 2022-08-01 _____________________________________________________________________________ RURAL RUSTIC ROADS DESIGNATION VIRGINIA: At the Pittsylvania County Board of Supervisors’ (“Board”) Business Meeting on Tuesday, August 16, 2022, in the Board Meeting Room, the following Resolution was presented and adopted: WHEREAS, §33.2-332, Code of Virginia, 1950, as amended, permits the hard surfacing of certain unpaved roads deemed to qualify for designation as a Rural Rustic Road; and WHEREAS, any such road must be located in a low-density development area and have no more than 1,500 vehicles per day; and WHEREAS, the Board desires to consider whether the following Routes should be designated a Rural Rustic Road: • Route F-639 (Gopher Rd), From: Route 672 (Cotton Patch Road) to the end of state maintenance; • Route F-634 (Marilla Lane) from Route 685 (Chalk Level Road) to the end of state maintenance; and WHEREAS, the Board is unaware of pending development that will significantly affect the existing traffic on these roads; and WHEREAS, the Board believes that these roads should be so designated due to their qualifying characteristics. NOW, THEREFORE, BE IT RESOLVED, the Board requests that these roads be hard surfaced and, to the fullest extent prudent, be improved within the existing right-of-way and ditch-lines to preserve as much as possible the adjacent trees, vegetation, side slopes, and rural rustic character along the roads in their current state; and BE IT FURTHER RESOLVED that a certified copy of this Resolution be forwarded to the Virginia Department of Transportation’s Residency Administrator. Given under my hand this 16th day of August, 2022. Recorded Vote: A Copy Teste: Moved By: _____________ Seconded By: ___________ Yeas: ___ Printed Name: Clarence. C. Monday Nays: ___ Title: Interim County Administrator 7.g.a Packet Pg. 31 Attachment: 2022-08-01 VDOT Rural Rustics additions (3307 : Resolution # 2022-08-01 (Additional Rural Rustics Road Designations) Adoption Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Shell Building Moral Obligation Support Agreement Approval (Staff Contact: Matthew D. Rowe) Staff Contact(s): Matthew D. Rowe Agenda Date: August 16, 2022 Item Number: 7.h Attachment(s): Shell Building Moral Obligation Reviewed By: SUMMARY: With support from the Board, the Pittsylvania County Industrial Development Authority (“IDA”) is jointly developing a 30,000 sq. ft. shell building in the Danville-Pittsylvania Regional Industrial Facility Authority’s (“RIFA”) Cyber Park with the City of Danville Industrial Development Authority. This project is being funded by a $1M Tobacco Commission Grant and a blend of conventional financing consisting of a Virginia Community Capital (“VCC”) (primary lender) and the Virginia Small Business Finance Authority (“VSBFA”) (secondary lender). The conventional loan is for $2.875M at a below commercial market rate of 3.1%, with an amortization schedule of 20 years and loan maturity of 11 years from date of loan closing. The low rate is due to County Economic Development Staff negotiating with VSBFA to offer its services for 50% of the loan value and to be a secondary participant in the loan – the first time VSBFA has ever approved such a model. All necessary approvals have been received from the VSBFA Board in Richmond. In 2021, the Board previously approved a Moral Obligation for this loan. However, due to continued legal negotiated terms, counsels are requiring both the City and County approve the new Moral Obligation Support Agreement (attached). Said Agreement has been “Approved to Form” by all parties to ensure that no further amendments are needed. FINANCIAL IMPACT AND FUNDING SOURCE: The immediate financial impact is unknown and is entirely dependent upon the timing of placing a tenant in the shell building. The funding source for the construction of the shell building are through the $1M Tobacco Commission Grant and the VCC/VSBFA loan. However, both the City and County are equally responsible (50/50) for debt payments until a tenant is secured for the facility. This also includes repayment of the loan, should the localities not charge proper tenant lease or purchase value to cover the outstanding loan balance on the property as an incentive for future investment and/or job creation. Such payments will come from either the County’s General Fund as a dedicated encumbrance, or from the IDA’s funds – as directed by the Board. 7.h Packet Pg. 32 RECOMMENDATION: County Economic Development Staff recommend the Board approve the amended Moral Obligation Support Agreement as attached. MOTION: “I make a Motion to approve the amended Moral Obligation Support Agreement as attached.” 7.h Packet Pg. 33 1 MORAL OBLIGATION SUPPORT AGREEMENT OF THE COUNTY OF PITTSYLVANIA THIS MORAL OBLIGATION SUPPORT AGREEMENT (this "Moral Obligation Agreement") made as of the ___ day of _____________ 2022, by and between the COUNTY OF PITTSYLVAIA, VIRGINIA, a political subdivision of the Commonwealth of Virginia ( the "County"), and the INDUSTRIAL DEVELOPMENT AUTHORITY OF PITTSYLVANIA COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia (the "Authority"), to- wit: Background A. The Authority was created under the Industrial Development and Revenue Bond Act (§15. 2- 4900 et seq.) of the Code of Virginia of 1950, as amended (the "Code") to promote development, industry and trade. B. In an effort to promote development, trade, and the local economy, the Authority is partnering with the Industrial Development Authority of Danville, Virginia (the "City Authority") to construct a 30,000 square foot shell building on property commonly referred to as Lot 10B in the Cyber Park located at 120 Slayton Avenue, Danville, VA (Tax Parcel ID 78359) (the "Project"). C. The Authority has obtained a commitment from Virginia Community Capital ("Virginia Community Capital") to finance up to Two Million Eight Hundred Seventy- Five Thousand and 00/100 Dollars 2,875,000. 00) (the "Loan") of the projected costs of the Project, and such Loan will be secured by a pledge of the revenues and receipts received by the Authority from payments made by the County pursuant to this Moral Obligation Agreement and by the revenues and receipts received by the City Authority pursuant to a Moral Obligation Agreement (the "City Moral Obligation Agreement") between the City Authority and the City of Danville, Virginia (the "City"). D. Virginia Community Capital requires that the County and the Authority enter into this Moral Obligation Agreement as a condition of making the Loan, in addition to requiring the City and the City Authority to enter into the City Moral Obligation Agreement. E. As used herein, the term "Payments Due" shall mean one-half (1/2) of all monthly payments of principal and interest due, as well as one-half (1/2) of any other amounts due to Virginia Community Capital, under the terms of the agreements, notes, bonds, instruments and other documents setting forth the provisions of and related to the Loan (collectively, the "Loan Documents"). F. Section 15.2-953 of the Code provides that any locality may appropriate money to an industrial development authority for the purpose of promoting economic development. 7.h.a Packet Pg. 34 Attachment: Shell Building Moral Obligation (3309 : Shell Building Moral Obligation Support Agreement Approval (Staff Contact: Matthew D. 2 Agreement NOW, THEREFORE, for and in consideration of the covenants and the mutual benefit to be derived therefrom and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows: 1. The Authority, in consultation with the County, will determine, prior to closing of the Loan and, as part of its budget process, by April 30th prior to each subsequent fiscal year that this Moral Obligation Agreement is in effect, those portions of the Payments Due in such fiscal year which the Authority will not be able to pay from revenues and receipts associated with the Project, its revenues and receipts generally, or other funds of the Authority available to make Payments Due, for purposes of determining the amounts to be requested from, and paid (subject to the limitation of Section 6) by, the County for the County's immediately succeeding fiscal year such that Payments Due can be made by the Authority during such fiscal year to Virginia Community Capital (the "Appropriated Sums"). Further upon such determination, the Authority shall provide notice of such Appropriated Sums requested by the Authority in connection with the Project to the County Board of Supervisors (the "Notice"). The County Administrator shall include the Appropriated Sums requested by the Authority in the budget submitted to the Board of Supervisors of the County (the "Board of Supervisors") for the following fiscal year as an amount to be appropriated to or on behalf of the Authority. The County Administrator shall deliver to the Chairman of the Authority within ten (10) days after the adoption of the County’s budget for each fiscal year, but not later than July 15th of each year, a certificate (the "County Certificate") stating whether the Board of Supervisors has appropriated to or on behalf of the Authority the Appropriated Sums requested. The County shall deliver a copy of the County Certificate to Virginia Community Capital concurrent with the delivery to the Chairman of the Authority. 2. Subject to the limitation of Section 6, the County shall make payment to the Authority or the Authority's assignee of all Appropriated Sums. In the event of an acceleration of the Loan in accordance with the Loan Documents, the County agrees to pay, subject to the limitation of Section 6, an amount equal to all Payments Due that are payable or to become payable under this Moral Obligation Agreement. Appropriated Sums and Payments Due, as the case may be under this Section 2, shall be payable in a timely manner, without notice or demand, in accordance with the Loan Documents 3. The Authority and the Countty acknowledge and agree that this Moral Obligation Agreement and all payments and rights hereunder (except the rights of the Authority to receive notices) will be assigned as part of an assignment agreement to be executed by the Authority in favor of Virginia Community Capital in connection with the Loan. The County consents to such assignment and agrees to pay to Virginia Community Capital all amounts payable by the County that are so assigned at the principal corporate office of Virginia Community Capital, or such other address as Virginia Community Capital may direct. 7.h.a Packet Pg. 35 Attachment: Shell Building Moral Obligation (3309 : Shell Building Moral Obligation Support Agreement Approval (Staff Contact: Matthew D. 3 4. Except as otherwise provided in this Moral Obligation Agreement, including the limitation in Section 6, the obligations of the County to make all payments and to observe all other covenants, conditions and agreements hereunder shall be absolute and unconditional, irrespective of any right of setoff, recoupment or counterclaim the County may otherwise have, and the County shall not suspend or discontinue any such payments or fail to observe and perform any of its covenants, conditions and agreements hereunder. 5. While recognizing that it is not empowered to make any binding commitment to pay Appropriated Sums or make Payments Due beyond the current fiscal year, the Board of Supervisors in authorizing the execution of this Moral Obligation Agreement has stated its intent to make annual appropriations sufficient to pay Appropriated Sums or make Payments Due, as the case may be, and as such it is hereby recognized by the parties hereto that this Moral Obligation Agreement, to the extent permitted by law, creates strictly a moral obligation of the County to pay such amounts. 6. Notwithstanding anything in this Moral Obligation Agreement to the contrary, the County's obligations to pay the cost of performing its obligations under this Moral Obligation Agreement, including its obligations to pay Appropriated Sums and make all Payments Due, as the case may be, shall be subject to and dependent upon appropriations being made from time to time by the Board of Supervisors for such purpose; provided, however, that the County Administrator or other officer charged with the responsibility for preparing the County's annual budget shall include in the budget for each fiscal year of the County as a single appropriation the amount of all Appropriated Sums and Payments Due, as the case may be, to be paid by the County during such fiscal year. 7. Throughout the term of this Moral Obligation Agreement, the County Administrator or other officer charged with the responsibility for preparing the County's annual budget shall deliver to the Authority and Virginia Community Capital within ten (10) days after the adoption of the County's annual budget for each fiscal year, but not later than the beginning of each such fiscal year, a certificate stating whether an amount equal to the Appropriated Sums and Payments Due, as the case may be, which will come due during such fiscal year has been appropriated by the Board of Supervisors in such budget. If, by the beginning of such fiscal year, the Board of Supervisors has not appropriated funds for the payment of Appropriated Sums or Payments Due, as the case may be, coming due for the then current fiscal year, the County Administrator or other officer charged with the responsibility for preparing the County's Annual Budget shall give written notice to the Board of Supervisors of the consequences of such failure to appropriate, including, among others, the right of Virginia Community Capital to accelerate Payments Due in accordance with the Loan Documents, and request the Board of Supervisors to make a supplemental appropriation for such purposes. 8. If at any time the Appropriated Sums as determined pursuant to Section 1 are insufficient to make payments of the Authority's portion of principal and interest due under the Loan Documents, the Authority (or Virginia Community Capital as assignee of the Authority) shall notify the County Administrator (or other officer charged with the responsibility for preparing the County's Annual Budget) of the amount of such insufficiency, and the County Administrator shall submit to the Board of Supervisors at its next regularly scheduled meeting or 7.h.a Packet Pg. 36 Attachment: Shell Building Moral Obligation (3309 : Shell Building Moral Obligation Support Agreement Approval (Staff Contact: Matthew D. 4 as promptly as practicable, but in any event within forty five (45) days, a request for a supplemental appropriation in the amount necessary to cover such insufficiency. 9. Virginia Community Capital, by executing the Receipt and Acknowledgement below, agrees to apply any funds so appropriated and paid to it by the County pursuant to this Moral Obligation Agreement toward the Authority's obligations under the Loan Documents in accordance with the terms of the Loan Documents. 10. The Board of Supervisors hereby undertakes a non-binding obligation to appropriate such amounts as may be requested from time to time pursuant to Sections 5, 7 and 8 above, to the fullest degree and in such manner as is consistent with the Constitution and laws of the Commonwealth of Virginia. The Board of Supervisors, while recognizing that it is not empowered to make any binding commitment to make such appropriations in future fiscal years, hereby states its intent to make such appropriations, as may be necessary, consistent with this Agreement. 11. Nothing herein contained is or shall be deemed to be a lending of the credit of the County to Virginia Community Capital, the Authority, the City, the City Authority, the Project or to any other person or entity (unless specifically set forth otherwise), and nothing herein contained is or shall be deemed to be a pledge of the faith and credit or the taxing power of the County, nor shall anything herein contained legally bind or obligate the Board of Supervisors to appropriate funds for the purposes described herein. 12. Any notices or requests required to be given hereunder shall be deemed given if hand- delivered or sent by registered or certified mail, postage prepaid, addressed as follows: If to the County: County of Pittsylvania, Virginia 1 Center Street P. O. Box 426 Chatham, VA 24531 Attention: County Administrator With a copy to: The County Attorney's Office 1 Center Street P. O. Box 426 Chatham, VA 24541 If to the Authority: Industrial Development Authority of Pittsylvania County, Virginia c/o Director of Economic Development 1 Center Street P.O. Box 426 Chatham, Virginia 24531 With a Copy to: County Attorney 1 Center Street P. O. Box 426 7.h.a Packet Pg. 37 Attachment: Shell Building Moral Obligation (3309 : Shell Building Moral Obligation Support Agreement Approval (Staff Contact: Matthew D. 5 Chatham, Virginia 24531 If to Virginia Community Capital: Virginia Community Capital 110 Peppers Ferry Road NW Christiansburg, VA 24073 Attention: Cindy Snider, AVP, Small Business Loan Officer 13. If any clause, provision, or paragraph of this Agreement shall be held illegal or invalid by a court, the illegality or invalidity of such clause, provision, or paragraph shall not affect any of the remaining clauses, provisions, or paragraphs hereof, and this Agreement shall be construed and enforced as if such illegal or invalid clause, provision, or paragraph had not been contained herein. In case any question should arise as to whether any provision contained herein shall be in violation of law, then such provision shall be construed to be the agreement of the parties hereto to the full extent permitted by law. 14. This Agreement and the performance thereof shall be governed by and enforced under the laws of the Commonwealth of Virginia, and if legal action by either party is necessary for or with respect to the enforcement of any or all of the terms and conditions hereof, then exclusive venue therefore shall lie in the City of Danville, Virginia, as the location of the Project. 15. This Moral Obligation Agreement supersedes all prior understandings and agreements of the parties with respect to the subject matter hereof and contains the entire agreement and understanding of the parties in connection with the transactions contemplated hereby. [SIGNATURE PAGE FOLLOWS] 7.h.a Packet Pg. 38 Attachment: Shell Building Moral Obligation (3309 : Shell Building Moral Obligation Support Agreement Approval (Staff Contact: Matthew D. 6 IN WITNESS WHEREOF, the County and the Authority have caused this Moral Obligation Agreement to be executed in their names and on their behalf by their duly authorized representatives, all as of the date first above written. COUTNY OF PITTSYLVANIA, VIRGINIA By: Name: Title: (SEAL) Attest: ________________________ Clerk INDUSTRIAL DEVELOPMENT AUTHORITY OF DANVILLE, VIRGINIA By: Name: Title: (SEAL) Attest: ________________________ Secretary 7.h.a Packet Pg. 39 Attachment: Shell Building Moral Obligation (3309 : Shell Building Moral Obligation Support Agreement Approval (Staff Contact: Matthew D. 7 RECEIPT AND ACKNOWLEDGEMENT Receipt of the foregoing original counterpart of the Moral Obligation Support Agreement dated as of ____________, 2022, between the County of Pittsylvania, Virginia, and the Industrial Development Authority of Pittsylvania County, Virginia, is hereby acknowledged. VIRGINIA COMMUNITY CAPITAL By: Name: Title: 7.h.a Packet Pg. 40 Attachment: Shell Building Moral Obligation (3309 : Shell Building Moral Obligation Support Agreement Approval (Staff Contact: Matthew D. Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Internet Service Provider Partnership Designation (Future Grants); (Staff Contact: Dave F. Arnold) Staff Contact(s): David F. Arnold Agenda Date: August 16, 2022 Item Number: 7.i Attachment(s): Reviewed By: SUMMARY: County and School System Staff recently completed a review of proposals from internet service providers (“ISPs”) who wish to partner with the County on future Grant Applications to facilitate access to high-speed internet for County residences, businesses, community anchors, etc. After reviewing proposals, checking references, and interviewing the ISPs, the Proposal Evaluation Panel unanimously selected RiverStreet Networks (“RiverStreet”) as the County’s preferred ISP for future Grant Application until Summer/Fall 2025. FINANCIAL IMPACT AND FUNDING SOURCE: The County is not obligated to provide any direct local match on any future broadband-related Grant Applications. RECOMMENDATION: County Staff recommends the Board approve partnering with RiverStreet on future federal and state broadband-related Grants, including the 2023 VATI Grant Application due on August 25, 2022. MOTION: “I make a Motion authorizing the County to partner with RiverStreet on a 2023 VATI Grant Application to facilitate high-speed internet service to unserved areas of County. I also move to formally recognize RiverStreet as the County’s ISP partner on future federal and state broadband-related Grant Applications, as outlined in the “Broadband Expansion” Request for Proposals (# 2022-0613), and direct County Staff to develop a related Memorandum of Understanding evincing the same with RiverStreet for the Board’s consideration a future Board Meeting.” 7.i Packet Pg. 41 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: General Presentations (Board of Supervisors); (if any) Staff Contact(s): Kaylyn M. McCluster Agenda Date: August 16, 2022 Item Number: 8.a Attachment(s): Reviewed By: The Board will present any Proclamations, Resolutions, and/or Certificates approved/adopted on the August Consent Agenda or at previous Meetings. 8.a Packet Pg. 42 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: County Interns’ Certificates Presentations (Staff Contact: Caleb Ayers/Dana Wilson) Staff Contact(s): Caleb Ayers Agenda Date: August 16, 2022 Item Number: 8.b Attachment(s): Reviewed By: The Board committed up to $75,000 in funding to allow thirty (30) students to participate in the second annual County Summer Internship Program. This Program is a partnership between the County, County Schools, and the Institute for Advanced Learning and Research (“IALR”). Twenty-six (26) students worked for eight (8) weeks across County government, County Schools, and local businesses and organizations from early June through early August, gaining meaningful professional experience while providing value for the organizations they worked with. Caleb Ayers, Public Relations Manager, Dana Wilson, IALR Program Coordinator, will provide a brief summary of the Program and a few of the interns will share about their experiences. 8.b Packet Pg. 43 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Danville-Pittsylvania County Chamber of Commerce Update (Staff Contact: Clarence C. Monday); (Presenter: Anne Moore-Sparks) Staff Contact(s): Clarence C. Monday Agenda Date: August 16, 2022 Item Number: 8.c Attachment(s): Reviewed By: Anne Moore-Sparks, Danville-Pittsylvania County Chamber of Commerce President and CEO, will introduce herself to the Board and give an overview of the Chamber’s RevUp Program. 8.c Packet Pg. 44 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: School’s 1% Sales Tax Referendum Presentation (Presenter: Dr. Jones) Staff Contact(s): Kaylyn M. McCluster Agenda Date: August 16, 2022 Item Number: 8.d Attachment(s): Reviewed By: Dr. Mark Jones, Pittsylvania County Schools Superintendent, or his designee, will provide the Board a County School's 1% Sales Tax Referendum Campaign Committee update. 8.d Packet Pg. 45 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Case R-22-020: Lisa Wilkinson; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended, by an 8-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Chesher) Staff Contact(s): Emily S. Ragsdale Agenda Date: August 16, 2022 Item Number: 10.A.1 Attachment(s): R-22-020 Lisa Wilkinson App R-22-020 Lisa Wilkinson Map R-22-020 Lisa Wilkinson Plat Reviewed By: SUMMARY: In Case R-22-020, Lisa Wilkinson (“Petitioner”) has petitioned to rezone 0.617 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow the property to be consolidated with adjacent property zoned A-1). The subject property is located on State Road 968/Sandy Creek Church Road, in the Dan River Election District, and shown on the Tax Maps as part of GPIN # 2357-86-7262. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On July 5, 2022, the Planning Commission recommended, by an 8-0 vote, with no opposition, that the Petitioner’s request be granted. For the Board’s review, the County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends approval of Case R-22-020 as presented. The subject property is adjacent to other properties currently zoned A-1, Agricultural District, and the rezoning would be consistent with the Comprehensive Plan. MOTION: “In Case R-22-020, I make a Motion to approve the rezoning of 0.617 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be consolidated with an adjacent parcel zoned A-1.” 10.A.1 Packet Pg. 46 10.A.1.a Packet Pg. 47 Attachment: R-22-020 Lisa Wilkinson App (3325 : Public Hearing: Case R-22-020 Lisa Wilkinson) 10.A.1.a Packet Pg. 48 Attachment: R-22-020 Lisa Wilkinson App (3325 : Public Hearing: Case R-22-020 Lisa Wilkinson) 10.A.1.a Packet Pg. 49 Attachment: R-22-020 Lisa Wilkinson App (3325 : Public Hearing: Case R-22-020 Lisa Wilkinson) 10.A.1.a Packet Pg. 50 Attachment: R-22-020 Lisa Wilkinson App (3325 : Public Hearing: Case R-22-020 Lisa Wilkinson) 10.A.1.a Packet Pg. 51 Attachment: R-22-020 Lisa Wilkinson App (3325 : Public Hearing: Case R-22-020 Lisa Wilkinson) 10.A.1.a Packet Pg. 52 Attachment: R-22-020 Lisa Wilkinson App (3325 : Public Hearing: Case R-22-020 Lisa Wilkinson) 10.A.1.a Packet Pg. 53 Attachment: R-22-020 Lisa Wilkinson App (3325 : Public Hearing: Case R-22-020 Lisa Wilkinson) 10.A.1.b Packet Pg. 54 Attachment: R-22-020 Lisa Wilkinson Map (3325 : Public Hearing: Case R-22-020 Lisa Wilkinson) 10.A.1.c Packet Pg. 55 Attachment: R-22-020 Lisa Wilkinson Plat (3325 : Public Hearing: Case R-22-020 Lisa Wilkinson) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Case R-22-022: Donnie Devall, Jr.; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended, by an 8-0 vote, with no opposition, that the Petitioner's request be granted. (Supervisor Scearce) Staff Contact(s): Emily S. Ragsdale Agenda Date: August 16, 2022 Item Number: 10.A.2 Attachment(s): R-22-022 Donnie Devall App R-22-022 Donnie Devall Map Reviewed By: SUMMARY: In Case R-22-022, Donnie Devall, Jr. (“Petitioner”), has petitioned to rezone a total of 4.6 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow the property to be consolidated with adjacent property zoned A-1). The subject property is located on State Road 870/Vandola Road, in the Westover Election District, and shown on the Tax Maps as GPIN #s 1386-71-5326 and 1386-71-6471. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On July 5, 2022, the Planning Commission recommended, by an 8-0 vote, with no opposition, that the Petitioner’s request be granted. For the Board’s review, the County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends approval of Case R-22-022 as presented. The subject property is adjacent to other properties currently zoned A-1, Agricultural District, and the rezoning would be consistent with the Comprehensive Plan. MOTION: “In Case R-22-022, I make a Motion to approve the rezoning of 4.6 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be consolidated with an adjacent parcel zoned A-1.” 10.A.2 Packet Pg. 56 10.A.2.a Packet Pg. 57 Attachment: R-22-022 Donnie Devall App (3326 : Public Hearing: Case R-22-022: Donnie Devall, Jr.) 10.A.2.a Packet Pg. 58 Attachment: R-22-022 Donnie Devall App (3326 : Public Hearing: Case R-22-022: Donnie Devall, Jr.) 10.A.2.a Packet Pg. 59 Attachment: R-22-022 Donnie Devall App (3326 : Public Hearing: Case R-22-022: Donnie Devall, Jr.) 10.A.2.a Packet Pg. 60 Attachment: R-22-022 Donnie Devall App (3326 : Public Hearing: Case R-22-022: Donnie Devall, Jr.) 10.A.2.a Packet Pg. 61 Attachment: R-22-022 Donnie Devall App (3326 : Public Hearing: Case R-22-022: Donnie Devall, Jr.) 10.A.2.a Packet Pg. 62 Attachment: R-22-022 Donnie Devall App (3326 : Public Hearing: Case R-22-022: Donnie Devall, Jr.) 10.A.2.a Packet Pg. 63 Attachment: R-22-022 Donnie Devall App (3326 : Public Hearing: Case R-22-022: Donnie Devall, Jr.) 10.A.2.b Packet Pg. 64 Attachment: R-22-022 Donnie Devall Map (3326 : Public Hearing: Case R-22-022: Donnie Devall, Jr.) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Case R-22-024: William and Kristy Astin; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended, by an 8-0 vote, with no opposition, that the Petitioners' request be granted. (Supervisor Chesher) Staff Contact(s): Emily S. Ragsdale Agenda Date: August 16, 2022 Item Number: 10.A.3 Attachment(s): R-22-024 William Astin App R-22-024 William Astin Map Reviewed By: SUMMARY: In Case R-22-024, William and Kristy Astin (“Petitioners”) have petitioned to rezone a total of 3.65 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow for future consolidation with an adjacent property zoned A-1). The subject property is located on State Road 989/Airport Road, in the Dan River Election District, and shown on the Tax Maps as GPIN #s 2336-52-4576, 2336-52-7352, and 2336-52-7571. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On July 5, 2022, the Planning Commission recommended, by an 8-0 vote, with no opposition, that the Petitioners’ request be granted. For the Board’s review, the County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends approval of Case R-22-024 as presented. The subject properties are adjacent to other properties currently zoned A-1, Agricultural District, and the rezoning would be consistent with the Comprehensive Plan. MOTION: “In Case R-22-024, I make a Motion to approve the rezoning of 3.65 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the properties to be consolidated with an adjacent parcel zoned A-1.” 10.A.3 Packet Pg. 65 10.A.3.a Packet Pg. 66 Attachment: R-22-024 William Astin App (3327 : Public Hearing: Case R-22-024: William and Kristy Astin) 10.A.3.a Packet Pg. 67 Attachment: R-22-024 William Astin App (3327 : Public Hearing: Case R-22-024: William and Kristy Astin) 10.A.3.a Packet Pg. 68 Attachment: R-22-024 William Astin App (3327 : Public Hearing: Case R-22-024: William and Kristy Astin) 10.A.3.a Packet Pg. 69 Attachment: R-22-024 William Astin App (3327 : Public Hearing: Case R-22-024: William and Kristy Astin) 10.A.3.a Packet Pg. 70 Attachment: R-22-024 William Astin App (3327 : Public Hearing: Case R-22-024: William and Kristy Astin) 10.A.3.a Packet Pg. 71 Attachment: R-22-024 William Astin App (3327 : Public Hearing: Case R-22-024: William and Kristy Astin) 10.A.3.a Packet Pg. 72 Attachment: R-22-024 William Astin App (3327 : Public Hearing: Case R-22-024: William and Kristy Astin) 10.A.3.b Packet Pg. 73 Attachment: R-22-024 William Astin Map (3327 : Public Hearing: Case R-22-024: William and Kristy Astin) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Case R-22-025: Charles Turner and Michael Turner; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. The Planning Commission recommended, by an 8-0 vote, with no opposition, that the Petitioners' request be granted. (Supervisor Ingram) Staff Contact(s): Emily S. Ragsdale Agenda Date: August 16, 2022 Item Number: 10.A.4 Attachment(s): R-22-025 Charles Turner App R-22-025 Charles Turner Map R-22-025 Charles Turner Plat Reviewed By: SUMMARY: In Case R-22-025, Charles Turner and Michael Turner (“Petitioners”) have petitioned to rezone 1.0 acre from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow the property to be consolidated with an adjacent property zoned A-1). The subject property is located on State Road 851/Sugartree Church Road, in the Tunstall Election District, and shown on the Tax Maps as GPIN # 1460-61-9629. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On July 5, 2022, the Planning Commission recommended, by an 8-0 vote, with no opposition, that the Petitioners’ request be granted. For the Board’s review, the County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends approval of Case R-22-025 as presented. The subject property is adjacent to other properties currently zoned A-1, Agricultural District, and the rezoning would be consistent with the Comprehensive Plan. MOTION: “In Case R-22-025, I make a Motion to approve the rezoning of 1.0 acre from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be consolidated with an adjacent parcel zoned A-1.” 10.A.4 Packet Pg. 74 10.A.4.a Packet Pg. 75 Attachment: R-22-025 Charles Turner App (3328 : Public Hearing: Case R-22-025: Charles Turner and Michael Turner) 10.A.4.a Packet Pg. 76 Attachment: R-22-025 Charles Turner App (3328 : Public Hearing: Case R-22-025: Charles Turner and Michael Turner) 10.A.4.a Packet Pg. 77 Attachment: R-22-025 Charles Turner App (3328 : Public Hearing: Case R-22-025: Charles Turner and Michael Turner) 10.A.4.a Packet Pg. 78 Attachment: R-22-025 Charles Turner App (3328 : Public Hearing: Case R-22-025: Charles Turner and Michael Turner) 10.A.4.a Packet Pg. 79 Attachment: R-22-025 Charles Turner App (3328 : Public Hearing: Case R-22-025: Charles Turner and Michael Turner) 10.A.4.a Packet Pg. 80 Attachment: R-22-025 Charles Turner App (3328 : Public Hearing: Case R-22-025: Charles Turner and Michael Turner) 10.A.4.a Packet Pg. 81 Attachment: R-22-025 Charles Turner App (3328 : Public Hearing: Case R-22-025: Charles Turner and Michael Turner) 10.A.4.b Packet Pg. 82 Attachment: R-22-025 Charles Turner Map (3328 : Public Hearing: Case R-22-025: Charles Turner and Michael Turner) 10.A.4.c Packet Pg. 83 Attachment: R-22-025 Charles Turner Plat (3328 : Public Hearing: Case R-22-025: Charles Turner and Michael Turner) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: FY 2022 County Budget Amendments (Staff Contact: Kimberly G. Van Der Hyde) Staff Contact(s): Kimberly G. Van Der Hyde Agenda Date: August 16, 2022 Item Number: 10.B.1 Attachment(s): Budget Public Hearing Backup Documents 8-16-22 Reviewed By: SUMMARY: Annually, Departmental/Fund Budgets are reviewed to determine if sufficient Budget amounts exist to cover expenses until year-end. Most of these items are bookkeeping entries required by the County’s Auditors. The attached list shows the amount needed/requested and the reason for the need/request. Said list also contains suggested appropriations for year-end, as well as the categorical changes requested by the School Board. This list has been circulated to all Board members via the Friday Update. Prior to approval of the attached FY 2022 Budget Amendments, per the Virginia Code, a Public is required to be held. FINANCIAL IMPACT AND FUNDING SOURCE: See attached list. RECOMMENDATION: Following conducting the legally required Public Hearing, County Staff recommends the Board approve the FY 2022 County Budget Amendments as attached and presented. The transfers have no monetary effect on the County Budget since monies are simply being moved from one (1) line item to the next to cover shortages. The Budget Appropriations included are utilizing 2022 actual revenues that have not been previously budgeted. These appropriations will cover the various line items listed in detail on the attached list. MOTION: “I make a Motion to approve the FY 2022 County Budget Amendments as attached and presented.” 10.B.1 Packet Pg. 84 10.B.1.a Packet Pg. 85 Attachment: Budget Public Hearing Backup Documents 8-16-22 (3319 : Public Hearing: FY 2022 County Budget Amendments (Staff Contact: 10.B.1.aPacket Pg. 86Attachment: Budget Public Hearing Backup Documents 8-16-22 (3319 : Public Hearing: FY 2022 County 10.B.1.aPacket Pg. 87Attachment: Budget Public Hearing Backup Documents 8-16-22 (3319 : Public Hearing: FY 2022 County 10.B.1.aPacket Pg. 88Attachment: Budget Public Hearing Backup Documents 8-16-22 (3319 : Public Hearing: FY 2022 County 10.B.1.aPacket Pg. 89Attachment: Budget Public Hearing Backup Documents 8-16-22 (3319 : Public Hearing: FY 2022 County 10.B.1.a Packet Pg. 90 Attachment: Budget Public Hearing Backup Documents 8-16-22 (3319 : Public Hearing: FY 2022 County Budget Amendments (Staff Contact: 10.B.1.aPacket Pg. 91Attachment: Budget Public Hearing Backup Documents 8-16-22 (3319 : Public Hearing: FY 2022 County 10.B.1.a Packet Pg. 92 Attachment: Budget Public Hearing Backup Documents 8-16-22 (3319 : Public Hearing: FY 2022 County Budget Amendments (Staff Contact: 10.B.1.a Packet Pg. 93 Attachment: Budget Public Hearing Backup Documents 8-16-22 (3319 : Public Hearing: FY 2022 County Budget Amendments (Staff Contact: 10.B.1.a Packet Pg. 94 Attachment: Budget Public Hearing Backup Documents 8-16-22 (3319 : Public Hearing: FY 2022 County Budget Amendments (Staff Contact: 10.B.1.a Packet Pg. 95 Attachment: Budget Public Hearing Backup Documents 8-16-22 (3319 : Public Hearing: FY 2022 County Budget Amendments (Staff Contact: Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: PCC § 8-7 (Precincts) Revisions (Staff Contact: Kelly A. Keesee) Staff Contact(s): Kelly A. Keesee Agenda Date: August 16, 2022 Item Number: 10.B.2 Attachment(s): 08-16-2022 Chapter 8-7 Polling Precinct Location Change Proposed Precinct Boundary Revisions Reviewed By: SUMMARY: Last year, the Board approved Redistricting Plan “A” and the Office of the Attorney General of the Commonwealth of Virginia approved the changes to the polling place boundaries and the request to relocate the Hurt Elementary School Voting Precinct to the New Prospect Family Life Center as listed in the plan. Following a lawfully advertised and conducted Public Hearing, the Board is legally required to vote to amend Pittsylvania County Code (“PCC”) § 8-7 to formally implement the Registrar’s aforementioned voting precinct relocation recommendation. The proposed Voting Precinct relocation Public Hearing Notice was advertised in the Danville Register and Bee on August 4, 2022, and August 11, 2022. For your reference and review, a copy of said PCC changes is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: Following the conducting of the legally required Public Hearing, County Staff recommends approving the amendment of PCC § 8-7 as attached and presented. MOTION: “I make a Motion to approve the amendments to PCC § 8-7 as attached and presented. 10.B.2 Packet Pg. 96 PUBLIC HEARING NOTICE The Pittsylvania County Board of Supervisors will hold a Public Hearing at 7:00 p.m. on Tuesday, August 16, 2022, at the Board Meeting Room, 39 Bank Street, Chatham, Virginia 24531, to receive citizen input on proposed revisions to Pittsylvania County Code § 8-7 related to changing the location of the Hurt 501 Precinct from its current location of 315 Prospect Road, Hurt, Virginia 24563, Hurt Elementary School, to 509 Prospect Road, Hurt, Virginia 24563, New Prospect Church, and also changing the plain English description of the County’s voting precinct boundaries. A complete copy of the proposed revisions is available at the Pittsylvania County Administrator’s Office, 1 Center Street, Chatham, Virginia 24531, Monday through Friday, 8:00 a.m. to 5:00 p.m., as well as on the County’s website at www.pittsylvaniacountyva.gov. 10.B.2.a Packet Pg. 97 Attachment: 08-16-2022 Chapter 8-7 Polling Precinct Location Change (3324 : Public Hearing: PCC § 8-7 (Precincts) Revisions (Staff Contact: Proposed Precincts SEC. 8-7. PRECINCTS. The precinct for each election district and the polling place for each precinct shall be set forth below: (B.S.M. 6/5/89), (B.S.M. 1/2/90), (Dept. Justice (10/12/91), (B.S.M. 9/3/96), (B.S.M. 12/16/03), (B.S.M. 1/5/03), (B.S.M. 3/16/04), (B.S.M. 7/20/04), (B.S.M. 4/19/05), (B.S.M. 5/16/06) (B.S.M. 6/19/07), (B.S.M. 8/04/08), (B.S.M. 8/19/08) (B.S.M. 3/16/10) (B.S.M. 5/17/11) (B.S.M. 4/17/18) (B.S.M. 5/14/19) (B.S.M. 2/16/21) PRECINCT POLLING PLACE CHATHAM-BLAIRS ELECTION DISTRICT Twin Springs Twin Springs Elem. School Chatham Precinct Elections & Training Center Tunstall Precinct Tunstall High School West Blairs Precinct White Oak Worship Center CALLANDS-GRETNA ELECTION DISTRICT Bearskin Precinct Union Hall Elem. School Callands Precinct Callands VFD Climax Precinct Climax Ruritan Club Gretna Precinct Gretna Senior H.S. Sandy Level Cool Branch Vol. Rescue Squad BANISTER ELECTION DISTRICT Central Precinct Chatham Elementary School Riceville Precinct Riceville Java Volunteer Fire Department East Blairs Precinct Southside Elementary School Mt. Airy Precinct Mt. Airy Elem. School East Gretna Precinct Gretna Elem. School DAN RIVER ELECTION DISTRICT Keeling Precinct Oak Grove Baptist Church Fellowship Hall Kentuck Precinct Dan River High School Ringgold Precinct Ringgold Vol. Fire & Rescue 10.B.2.b Packet Pg. 98 Attachment: Proposed Precinct Boundary Revisions (3324 : Public Hearing: PCC § 8-7 (Precincts) Revisions (Staff Contact: Kelly A. Keesee) STAUNTON RIVER ELECTION DISTRICT Hurt Precinct New Prospect Baptist Church, Family Life Center Motley-Sycamore Precinct Motley Community Ctr. Renan Precinct Renan Vol. Fire Dept. TUNSTALL ELECTION DISTRICT Brosville Precinct Brosville Middle School Stony Mill Precinct Stony Mill Elem. School Swansonville Precinct Katies, Inc., Store Whitmell Precinct Tunstall Volunteer Fire Department Dry Fork Precinct Dry Fork Volunteer Fire Department WESTOVER ELECTION DISTRICT Bachelors Hall Precinct Bachelors Hall Vol. Fire Dept. Ferry Road Precinct River Bend Vol. Fire Dept. Mt. Hermon Precinct New Life Community Center Mt. Cross Precinct Mt. Cross Vol. Fire Dept. CENTRAL ABSENTEE PRECINCT Central Absentee Precinct Elections & Training Center CHATHAM-BLAIRS DISTRICT Twin Springs Precinct Starting at Mount Hermon Cir & W Witt Rd Southwest along Mount Hermon Cir to Mount Hermon Cir & Franklin Tpke South along Franklin Tpke to Franklin Tpke & Ridgecrest Dr Southwest along Ridgecrest Dr to Poplar Trce & Ridgecrest Dr West along Poplar Trce to Poplar Trce & Orphanage Rd Northwest along Orphanage Rd to Golf Club Rd & Orphanage Rd North along Golf Club Rd to Golf Club Rd & Laniers Mill Rd Southwest along Laniers Mill Rd to Sandy Creek Rd & Laniers Mill Rd West to Whitmell School Rd & Clearview Dr South along Whitmell School Rd to Whitmell School Rd & Campview Rd West to Silver Creek Rd & Mount Cross Rd Northwest along Mount Cross Rd to Mount Cross Rd & Tunstall High Rd & Stony Mill Rd Northeast along Tunstall High Rd to Whitmell School Rd & Tunstall High Rd North along Whitmell School Rd to Whitmell School Rd & Sunset Dr South to County Boundary East to Bowl Dr & Victoria Ln 10.B.2.b Packet Pg. 99 Attachment: Proposed Precinct Boundary Revisions (3324 : Public Hearing: PCC § 8-7 (Precincts) Revisions (Staff Contact: Kelly A. Keesee) North along Victoria Ln to Victoria Ln & Whitmell School Rd West to County Boundary North to F C Beverly Rd & Whitmell School Rd Northeast along F C Beverly Rd to Franklin Tpke & Co Rd 703 & F C Beverly Rd East along Franklin Tpke to Franklin Tpke & Irish Rd Northeast to Johnson Rd & Dry Fork Rd East along Dry Fork Rd to Dalton Ln & Dry Fork Rd South to Mount Hermon Cir & W Witt Rd Chatham Precinct Starting at Hill Crest Ln & Halifax Rd East along Halifax Rd to Fairview Rd & Halifax Rd & Fairview N Northeast to Transco Rd & Transco Ln Southeast to Motleys Mill Rd & Spring Garden Rd Southwest along Spring Garden Rd to Game Reserve Rd & Spring Garden Rd Southwest along Game Reserve Rd to Snakepath Rd & Game Reserve Rd West along Snakepath Rd to US Hwy 29 & Snakepath Rd West along US Hwy 29 to Dry Fork Rd & US Hwy 29 Southwest along Dry Fork Rd to Dry Fork Rd & Realty Rd North to Evergreen Rd & Rorer St East along Evergreen Rd to Evergreen Rd & Rorer St Northeast to S Main St & Minor Rd North along S Main St to Davis Rd & S Main St North to Chatham Ele Ln & Old Chatham Elementary Ln North to Halifax Rd & Reid St Northwest to Main St & Pitt St North along Main St to Main St & Hurt St Northeast along Hurt St to Peach St & Hurt St Southeast to Hill Crest Ln & Halifax Rd Tunstall Precinct Starting at Sandy Creek Rd & Laniers Mill Rd Northeast along Laniers Mill Rd to Golf Club Rd & Laniers Mill Rd South along Golf Club Rd to Golf Club Rd & Orphanage Rd Southeast along Orphanage Rd to Poplar Trce & Orphanage Rd East along Poplar Trce to Poplar Trce & Ridgecrest Dr Northeast along Ridgecrest Dr to Franklin Tpke & Ridgecrest Dr Southeast along Franklin Tpke to Franklin Tpke & Jeanette Dr Southwest along Jeanette Dr to April Ln & Jeanette Dr Southwest to Benjamin Ct & Talbott Dr South to Apple Ln & Orphanage Rd West to Fox Trl & Golf Club Rd Southwest along Golf Club Rd to Golf Club Rd & Mount Cross Rd Northwest along Mount Cross Rd to Mount Cross Rd & Laniers Mill Rd Northwest to Whitmell School Rd & Campview Rd North along Whitmell School Rd to Whitmell School Rd & Clearview Dr East to Sandy Creek Rd & Laniers Mill Rd 10.B.2.b Packet Pg. 100 Attachment: Proposed Precinct Boundary Revisions (3324 : Public Hearing: PCC § 8-7 (Precincts) Revisions (Staff Contact: Kelly A. Keesee) West Blair’s Precinct Starting at Co Rd 901 & Owen Rd West along Co Rd 901 to Owen Rd & Co Rd 901 Southwest along Owen Rd to Carter Lodge Rd & Owen Rd Northwest along Carter Lodge Rd to Carter Lodge Rd & David Giles Ln South to Four Pond Ter & US Hwy 29 South along US Hwy 29 to US Hwy 29 & Georges Ln Southeast to Belle Oak Ct & US Hwy 29 Bus South along US Hwy 29 Bus to US Hwy 29 Bus & Landrum Rd West to Mount View Rd & E Witt Rd North to Dry Fork Rd & Hither Ln Northeast along Dry Fork Rd to Dry Fork Rd & US Hwy 29 East along US Hwy 29 to US Hwy 29 & Snakepath Rd East along Snakepath Rd to Snakepath Rd & Eddies Ln Southwest to Co Rd 901 & Owen Rd CALLANDS- GRETNA DISTRICT Callands Precinct Starting at Oxford Rd & Cooksburg Rd South along Oxford Rd to Oxford Rd & Cooksburg Rd South to Double Bridge Rd & Green Pond Rd Southwest along Green Pond Rd to Green Pond Rd & Callands Rd & Strawberry Rd South along Strawberry Rd to Strawberry Rd & N Flint Hill Rd Southeast along N Flint Hill Rd to N Flint Hill Rd & Easley Brown Rd Southeast to Mitchell Rd & Co Rd 829 & S Flint Hill Rd West to Bearskin Rd & Banister Rd West to Woodview Dr & Gap Rd West to Franklin Tpke & Wet Sleeve Creek Rd Southwest along Franklin Tpke to Franklin Tpke & Maple Rd West to Mapleton Dr & Stillmeadow Rd Northwest along Mapleton Dr to Callands Rd & Mapleton Dr West to County Boundary North along County Boundary to County Boundary East to Oxford Rd & Cooksburg Rd Bearskin Precinct Starting at Mitchell Rd & Co Rd 829 & S Flint Hill Rd Southwest to Union Hall School Rd & County Rd West along Union Hall School Rd to Union Hall School Rd & Co Rd 612 South to Wyatt Farm Rd & Franklin Tpke Southeast along Franklin Tpke to Mount Cross Rd & Franklin Tpke Southwest along Mount Cross Rd to Mount Cross Rd & Brookside Rd Southwest along Brookside Rd to Medical Center Rd & Brookside Rd Northwest along Medical Center Rd to Jessies Ln & Co Rd 612 & Medical Center Rd Northwest to County Boundary 10.B.2.b Packet Pg. 101 Attachment: Proposed Precinct Boundary Revisions (3324 : Public Hearing: PCC § 8-7 (Precincts) Revisions (Staff Contact: Kelly A. Keesee) North along County Boundary to County Boundary East to Callands Rd & Mapleton Dr Southeast along Mapleton Dr to Mapleton Dr & Stillmeadow Rd East to Franklin Tpke & Maple Rd Northeast along Franklin Tpke to Franklin Tpke & Wet Sleeve Creek Rd East to Woodview Dr & Gap Rd East to Bearskin Rd & Banister Rd East to Mitchell Rd & Co Rd 829 & S Flint Hill Rd Sandy Level Precinct Starting at County Boundary South to Court Rd & Ridgeway Rd South to Toshes Rd & Climax Rd South along Climax Rd to Climax Rd & Anderson Mill Rd Northwest to Oxford Rd & Cooksburg Rd North along Oxford Rd to Oxford Rd & Cooksburg Rd West to County Boundary Northeast along County Boundary to County Boundary Climax Precinct Starting at Anderson Mill Rd & Old Mine Rd East along Anderson Mill Rd to Anderson Mill Rd & US Hwy 29 Northeast along US Hwy 29 to Payneton Rd & US Hwy 29 Southeast along Payneton Rd to Payneton Rd & Strader Rd South along Strader Rd to Strader Rd & Whitehorn Rd West to Dry Bridge Rd & Dual Track Rd Southwest along Dry Bridge Rd to Dry Bridge Rd & US Hwy 29 South to Callands Rd & Moses Mill Rd West to Marion Rd & Rosebud Rd South along Marion Rd to Marion Rd & Hickory Rd Southeast to Newby Ln & Irish Rd West along Irish Rd to Creek Bottom Rd & Irish Rd Northwest to N Flint Hill Rd & Easley Brown Rd Northwest along N Flint Hill Rd to Strawberry Rd & N Flint Hill Rd North along Strawberry Rd to Green Pond Rd & Callands Rd & Strawberry Rd Northeast along Green Pond Rd to Double Bridge Rd & Green Pond Rd Northeast to Climax Rd & Anderson Mill Rd Northeast along Climax Rd to Climax Rd & Co Rd 790 & Piney Rd East along Co Rd 790 to Co Rd 790 & Piney Rd Southeast along Piney Rd to Piney Rd & Green Bay Rd Southeast to Anderson Mill Rd & Old Mine Rd Gretna Precinct Starting at Pittsville Rd & Blue Jay Ln East along Pittsville Rd to Pittsville Rd & Sandy Rd Southeast along Sandy Rd to Piney Rd & Sandy Rd Southeast to W Gretna Rd & Ramsey Rd East along W Gretna Rd to W Gretna Rd & Lotus Dr 10.B.2.b Packet Pg. 102 Attachment: Proposed Precinct Boundary Revisions (3324 : Public Hearing: PCC § 8-7 (Precincts) Revisions (Staff Contact: Kelly A. Keesee) Northeast to Blue Ridge Dr & Rockford School Rd Southeast along Rockford School Rd to E Gretna Rd & Rockford School Rd & Fairmont Rd East along E Gretna Rd to Farmers Rd & E Gretna Rd Southwest to S Meadows Rd & Cedar Hill Rd Northwest to Chalk Level Rd & Markham Rd Northwest to Player Rd & Zion Rd East along Player Rd to Player Rd & E Gretna Rd Northwest along E Gretna Rd to Ben Annie Rd & E Gretna Rd Northwest to Main St & Center St Southwest along Main St to Henry St & Main St West to E Watts St & Watts St Exd West along E Watts St to E Watts St & Franklin Blvd South along Franklin Blvd to Franklin Blvd & Creasy St Southeast to Vaden Dr & Main St South along Main St to Power St & Main St South to S Main St & Peoples Supply Rd South to Taylors Mill Rd & Galveston Rd Southeast to Long Branch Way & Long Branch Ln Northwest along Long Branch Way to Long Branch Way & Camney Rd Southwest along Camney Rd to Taylors Mill Rd & Camney Rd South along Taylors Mill Rd to Taylors Mill Rd & Gretna Rolling Mill Cir Southwest to Strader Rd & Brandon Rd Southwest along Strader Rd to Payneton Rd & Strader Rd Northwest along Payneton Rd to Payneton Rd & US Hwy 29 Southwest along US Hwy 29 to Anderson Mill Rd & US Hwy 29 West along Anderson Mill Rd to Anderson Mill Rd & Old Mine Rd Northwest to Piney Rd & Green Bay Rd West along Piney Rd to Climax Rd & Co Rd 790 & Piney Rd North along Climax Rd to Toshes Rd & Climax Rd North to Court Rd & Ridgeway Rd Northeast along Ridgeway Rd to Ridgeway Rd & Pittsville Rd Southeast along Pittsville Rd to Pittsville Rd & Blue Jay Ln BANISTER DISTRICT Central Precinct Starting at Transco Rd & Transco Ln Southwest to Fairview Rd & Halifax Rd & Fairview N West along Halifax Rd to Hill Crest Ln & Halifax Rd Northwest to Peach St & Hurt St Southwest along Hurt St to Main St & Hurt St South along Main St to Main St & Pitt St Southeast to Halifax Rd & Reid St South to Chatham Elementary Ln & Old Chatham Elementary Ln South to Davis Rd & S Main St South along S Main St to S Main St & Minor Rd Southwest to Evergreen Rd & Rorer St West along Evergreen Rd to Evergreen Rd & Rorer St Southwest to Ponderosa Rd & Tightsqueeze Rd 10.B.2.b Packet Pg. 103 Attachment: Proposed Precinct Boundary Revisions (3324 : Public Hearing: PCC § 8-7 (Precincts) Revisions (Staff Contact: Kelly A. Keesee) Northwest to Marion Rd & Hickory Rd North along Marion Rd to Marion Rd & Rosebud Rd East to Callands Rd & Moses Mill Rd North to Dry Bridge Rd & US Hwy 29 Northeast along Dry Bridge Rd to Dry Bridge Rd & Dual Track Rd Southeast to Whitehorn Rd & Mill Creek Rd Southeast along Mill Creek Rd to Chalk Level Rd & Mill Creek Rd South along Chalk Level Rd to Motley Rd & Chalk Level Rd East along Motley Rd to Motley Rd & Sheva Rd Northwest along Sheva Rd to Sheva Rd & S Meadows Rd East along S Meadows Rd to S Meadows Rd & Cedar Hill Rd Southwest to Transco Rd & Transco Ln Riceville Precinct Starting at County Boundary South along County Boundary to County Boundary West to Co Rd 729 & Pickaway Rd South along Co Rd 729 to Co Rd 729 & Pickaway Rd South to Henrys Mill Rd & Mount Tabor Rd West to Snakepath Rd & Eddies Ln East along Snakepath Rd to Snakepath Rd & Game Reserve Rd Northeast along Game Reserve Rd to Game Reserve Rd & Spring Garden Rd Northeast along Spring Garden Rd to Motleys Mill Rd & Spring Garden Rd Northeast to County Boundary East Blairs Precinct Starting at Spring Garden Rd & Harper Ln South to Chestnut Level Ln & Hunters Ln Southeast to Gentlemans Ridge Rd & Old Richmond Rd Southwest to E Sunset Dr & Oak Crest Rd West along Oak Crest Rd to Old Richmond Rd & Oak Crest Rd West to County Boundary West to US Hwy 29 Bus & Main St Northwest to County Boundary Northeast to US Hwy 29 Bus & Main St North along US Hwy 29 Bus to US Hwy 29 Bus & Fall Creek Dr North to Lawless Creek Rd & Motley Cir North to US Hwy 29 Bus & Macken Ln North along US Hwy 29 Bus to Belle Oak Ct & US Hwy 29 Bus Northwest to US Hwy 29 & Georges Ln North along US Hwy 29 to Four Pond Ter & US Hwy 29 North to Carter Lodge Rd & David Giles Ln Southeast along Carter Lodge Rd to Carter Lodge Rd & Owen Rd Northeast along Owen Rd to Co Rd 901 & Owen Rd Southeast to Spring Garden Rd & Harper Ln 10.B.2.b Packet Pg. 104 Attachment: Proposed Precinct Boundary Revisions (3324 : Public Hearing: PCC § 8-7 (Precincts) Revisions (Staff Contact: Kelly A. Keesee) Mt. Airy Precinct Starting at County Boundary West to Farmers Rd & E Gretna Rd West along E Gretna Rd to E Gretna Rd & Rockford School Rd & Fairmont Rd Northwest along Rockford School Rd to Rockford School Rd & Burke Rd East to Deer View Rd & Midway Rd Southeast along Midway Rd to Tucker Rd & Midway Rd North to Deer View Rd & Telegraph Rd Southeast along Deer View Rd to Watlington Rd & Deer View Rd South to Hodnetts Rd & Edmunds Rd Southeast along Edmunds Rd to Edmunds Rd & Farmers Rd East to Renan Rd & Starkey Rd South along Renan Rd to Renan Rd & E Gretna Rd East along E Gretna Rd to Hermosa Rd & E Gretna Rd North to Wyatts Rd & Cody Rd North along Wyatts Rd to Wyatts Rd & Straightstone Rd Southwest along Straightstone Rd to Straightstone Rd & Hubbard Rd West to Robertson Rd & Level Run Rd North to County Boundary South along County Boundary to County Boundary East Gretna Precinct Starting at Ben Annie Rd & E Gretna Rd Southeast along E Gretna Rd to Player Rd & E Gretna Rd West along Player Rd to Player Rd & Zion Rd Southeast to Chalk Level Rd & Markham Rd Southwest to Sheva Rd & S Meadows Rd Southeast along Sheva Rd to Motley Rd & Sheva Rd West along Motley Rd to Motley Rd & Chalk Level Rd North along Chalk Level Rd to Chalk Level Rd & Mill Creek Rd Northwest along Mill Creek Rd to Whitehorn Rd & Mill Creek Rd Northwest along Whitehorn Rd to Strader Rd & Whitehorn Rd Northeast along Strader Rd to Strader Rd & Brandon Rd Northeast to Taylors Mill Rd & Gretna Rolling Mill Cir North along Taylors Mill Rd to Taylors Mill Rd & Camney Rd Northeast along Camney Rd to Long Branch Way & Camney Rd Southeast along Long Branch Way to Long Branch Way & Long Branch Ln Northwest to Taylors Mill Rd & Galveston Rd North to S Main St & Peoples Supply Rd North to Power St & Main St North along Main St to Vaden Dr & Main St Northwest to Franklin Blvd & Creasy St North along Franklin Blvd to E Watts St & Franklin Blvd East along E Watts St to E Watts St & Watts St Exd East to Henry St & Main St Northeast along Main St to Main St & Center St Southeast to Ben Annie Rd & E Gretna Rd 10.B.2.b Packet Pg. 105 Attachment: Proposed Precinct Boundary Revisions (3324 : Public Hearing: PCC § 8-7 (Precincts) Revisions (Staff Contact: Kelly A. Keesee) DAN RIVER DISTRICT Keeling Precinct Starting at County Boundary South along County Boundary to County Boundary West to Chestnut Level Ln & Hunters Ln North to Spring Garden Rd & Harper Ln East to Henrys Mill Rd & Mount Tabor Rd North to Co Rd 729 & Pickaway Rd North along Co Rd 729 to Co Rd 729 & Pickaway Rd East to County Boundary Kentuck Precinct Starting at County Boundary South along County Boundary to County Boundary Northwest to Kerns Church Rd & White Ridge Rd Southwest to Rocksprings Rd & Hundred Acre Rd South along Rocksprings Rd to Rocksprings Rd & New Hope Rd South to Countryside Dr & Country Dr Southwest along Countryside Dr to Countryside Dr & Country Dr West to Ringgold Church Rd & Ferguson Rd Southeast along Ringgold Church Rd to Ringgold Church Rd & Barker Rd South along Barker Rd to Wilkerson Rd & Barker Rd West along Wilkerson Rd to Wilkerson Rd & Eagle Springs Rd Southeast to County Boundary West to Wilkerson Rd & Eagle Springs Rd Northwest to County Boundary East to Old Richmond Rd & Oak Crest Rd East along Oak Crest Rd to E Sunset Dr & Oak Crest Rd Northeast to Gentlemans Ridge Rd & Old Richmond Rd East to County Boundary Ringgold Precinct Starting at County Boundary Southwest to Co Rd 1527 & Mountain Hill Rd West along Co Rd 1527 to Co Rd 1527 & Mountain Hill Rd Northwest to Miller Dr & Miller Rd East to Clarks Mill Rd & Cane Creek Ct North to Clark St & Ringgold Rd Northwest to Wilkerson Rd & Eagle Springs Rd Southeast to County Boundary East to Kentuck Rd & Wilkerson Rd East along Wilkerson Rd to Wilkerson Rd & Barker Rd North along Barker Rd to Ringgold Church Rd & Barker Rd Northwest along Ringgold Church Rd to Ringgold Church Rd & Ferguson Rd 10.B.2.b Packet Pg. 106 Attachment: Proposed Precinct Boundary Revisions (3324 : Public Hearing: PCC § 8-7 (Precincts) Revisions (Staff Contact: Kelly A. Keesee) East to Countryside Dr & Country Dr Northeast along Countryside Dr to Countryside Dr & Country Dr North to Rocksprings Rd & New Hope Rd North along Rocksprings Rd to Rocksprings Rd & Hundred Acre Rd Northeast to Kerns Church Rd & White Ridge Rd Southeast to County Boundary STAUNTON RIVER DISTRICT Hurt Precinct Starting at County Boundary West to Spaniel Rd & Wards Rd North along Wards Rd to Wards Rd & Roark Mill Rd West along Roark Mill Rd to Roark Mill Rd & Daybreak Ter Northwest to Highway View Rd & Highwayview Rd Northwest to Hillside Rd & Harbor Dr Northwest along Harbor Dr to Harbor Dr & Pocket Rd North to County Boundary Southeast along County Boundary to County Boundary Motley Sycamore Precinct Starting at Harbor Dr & Pocket Rd Southeast along Harbor Dr to Hillside Rd & Harbor Dr Southeast to Highway View Rd & Highwayview Rd Southeast to Roark Mill Rd & Daybreak Ter Southeast along Roark Mill Rd to Roark Mill Rd & Blue Ridge Dr South along Blue Ridge Dr to Scott Jacobs Memorial Dr & Blue Ridge Dr South along Scott Jacobs Memorial Dr to Deer View Rd & Scott Jacobs Memorial Dr West along Deer View Rd to Deer View Rd & Midway Rd West to Rockford School Rd & Burke Rd Northwest along Rockford School Rd to Blue Ridge Dr & Rockford School Rd Southwest to W Gretna Rd & Lotus Dr West along W Gretna Rd to W Gretna Rd & Ramsey Rd Northwest to Piney Rd & Sandy Rd Northwest along Sandy Rd to Pittsville Rd & Sandy Rd West along Pittsville Rd to Ridgeway Rd & Pittsville Rd Southwest along Ridgeway Rd to Court Rd & Ridgeway Rd North to County Boundary Northeast along County Boundary to County Boundary South to Harbor Dr & Pocket Rd Renan Precinct Starting at Robertson Rd & Level Run Rd East to Straightstone Rd & Hubbard Rd Northeast along Straightstone Rd to Wyatts Rd & Straightstone Rd South along Wyatts Rd to Wyatts Rd & Cody Rd 10.B.2.b Packet Pg. 107 Attachment: Proposed Precinct Boundary Revisions (3324 : Public Hearing: PCC § 8-7 (Precincts) Revisions (Staff Contact: Kelly A. Keesee) South to Hermosa Rd & E Gretna Rd West along E Gretna Rd to Renan Rd & E Gretna Rd North along Renan Rd to Renan Rd & Starkey Rd West to Edmunds Rd & Farmers Rd Northwest along Edmunds Rd to Hodnetts Rd & Edmunds Rd North to Watlington Rd & Deer View Rd Northwest along Deer View Rd to Deer View Rd & Telegraph Rd South to Tucker Rd & Midway Rd Northwest along Midway Rd to Deer View Rd & Midway Rd East along Deer View Rd to Deer View Rd & Scott Jacobs Memorial Dr North along Scott Jacobs Memorial Dr to Scott Jacobs Memorial Dr & Blue Ridge Dr North along Blue Ridge Dr to Roark Mill Rd & Blue Ridge Dr East along Roark Mill Rd to Wards Rd & Roark Mill Rd South along Wards Rd to Spaniel Rd & Wards Rd East to Robertson Rd & Level Run Rd TUNSTALL DISTRICT Stony Mill Precinct Starting at Mosco Rd & Martin Dr Northeast along Martin Dr to Whispering Pines Rd & Martin Dr Southeast to Sugartree Church Rd & Inman Rd Southeast to Stony Mill Rd & Hardy Creek Ln South along Stony Mill Rd to Stony Mill Rd & Martinsville Hwy West along Martinsville Hwy to Co Rd 622 & Martinsville Hwy Northwest to County Boundary North along County Boundary to County Boundary Southeast to Taylor Rd & Mosco Rd East along Mosco Rd to Mosco Rd & Martin Dr Swansonville Precinct Starting at Franklin Tpke & Strawberry Rd Southwest along Franklin Tpke to Whitmell School Rd & Franklin Tpke Southwest to Mount Cross Rd & Hill Creek Rd North along Mount Cross Rd to Mount Cross Rd & Mt Cross Rd West to Whispering Pines Rd & Martin Dr Southwest along Martin Dr to Mosco Rd & Martin Dr West along Mosco Rd to Taylor Rd & Mosco Rd Northwest to County Boundary North to Co Rd 1068 & Retreat Dr North to County Boundary Southeast to Jessies Ln & Co Rd 612 & Medical Center Rd Southeast along Co Rd 612 to Co Rd 612 & Medical Center Rd & Co Rd 841 Southeast along Medical Center Rd to Medical Center Rd & Brookside Rd Northeast along Brookside Rd to Mount Cross Rd & Brookside Rd Northeast along Mount Cross Rd to Mount Cross Rd & Franklin Tpke Northwest along Franklin Tpke to Wyatt Farm Rd & Franklin Tpke North to Union Hall School Rd & Co Rd 612 10.B.2.b Packet Pg. 108 Attachment: Proposed Precinct Boundary Revisions (3324 : Public Hearing: PCC § 8-7 (Precincts) Revisions (Staff Contact: Kelly A. Keesee) East along Union Hall School Rd to Union Hall School Rd & County Rd Southeast to Franklin Tpke & Strawberry Rd Whitmell Precinct Starting at F C Beverly Rd & Whitmell School Rd South along Whitmell School Rd to Victoria Ln & Whitmell School Rd West to County Boundary South to Whitmell School Rd & Sunset Dr South to County Boundary South to Whitmell School Rd & W Sunrise Dr South along Whitmell School Rd to Whitmell School Rd & Tunstall High Rd Southwest along Tunstall High Rd to Mount Cross Rd & Tunstall High Rd & Stony Mill Rd Southwest along Stony Mill Rd to Sharon Ln & Stony Mill Rd West to Sugartree Church Rd & Inman Rd North to Mount Cross Rd & Mt Cross Rd South along Mount Cross Rd to Mount Cross Rd & Hill Creek Rd Northeast to Whitmell School Rd & Franklin Tpke East along Franklin Tpke to Franklin Tpke & Co Rd 703 & F C Beverly Rd South along Co Rd 703 to Co Rd 703 & F C Beverly Rd Southwest along F C Beverly Rd to F C Beverly Rd & Whitmell School Rd Brosville Precinct Starting at Horseshoe Rd & Saddle Rd Southeast along Horseshoe Rd to Horseshoe Rd & Co Rd 1066 & W Withers Rd Southwest to County Boundary Northwest to Cascade Rd & Loblolly Dr North to County Boundary Southeast to Co Rd 622 & Martinsville Hwy East along Martinsville Hwy to Martinsville Hwy & Grays Park Rd Southwest to Horseshoe Rd & Saddle Rd Dry Fork Precinct Starting at Mill Rd & Dry Fork Rd West along Dry Fork Rd to Johnson Rd & Dry Fork Rd Southwest to Franklin Tpke & Irish Rd West along Franklin Tpke to Franklin Tpke & Co Rd 703 & F C Beverly Rd Northeast to Creek Bottom Rd & Irish Rd East along Irish Rd to Newby Ln & Irish Rd Northeast to Ponderosa Rd & Tightsqueeze Rd Southeast to Mill Rd & Dry Fork Rd WESTOVER DISTRICT Bachelor’s Hall Precinct Starting at County Boundary Southwest to State Rte 51 & Westover Dr 10.B.2.b Packet Pg. 109 Attachment: Proposed Precinct Boundary Revisions (3324 : Public Hearing: PCC § 8-7 (Precincts) Revisions (Staff Contact: Kelly A. Keesee) West along State Rte 51 to State Rte 51 & Westover Dr Southeast to Co Rd 870 & Vandola Dr Southeast to County Boundary West along County Boundary to County Boundary Northeast to Horseshoe Rd & Co Rd 1066 & W Withers Rd Northwest along Horseshoe Rd to Horseshoe Rd & Saddle Rd Northeast to Martinsville Hwy & Grays Park Rd East along Martinsville Hwy to Stony Mill Rd & Martinsville Hwy North along Stony Mill Rd to Stony Mill Rd & Hardy Creek Ln East to County Boundary Ferry Road Precinct Starting at Sydenham Rd & Sydenham St West to County Boundary North along County Boundary to County Boundary Southeast to Sydenham Rd & Sydenham St Mt. Hermon Precinct Starting at US Hwy 29 Bus & Fall Creek Dr Southwest along US Hwy 29 Bus to US Hwy 29 Bus & Main St Northwest to County Boundary West to Orphanage Rd & Iris Ln South to County Boundary North to Apple Ln & Orphanage Rd North to Benjamin Ct & Talbott Dr Northeast to April Ln & Jeanette Dr North along April Ln to April Ln & Jeanette Dr Northeast along Jeanette Dr to Franklin Tpke & Jeanette Dr North along Franklin Tpke to Mount Hermon Cir & Franklin Tpke Northeast along Mount Hermon Cir to Mount Hermon Cir & W Witt Rd Northeast to Mount View Rd & E Witt Rd East to US Hwy 29 Bus & Landrum Rd Northeast along US Hwy 29 Bus to US Hwy 29 Bus & Edwards Branch Ln East to Lawless Creek Rd & Motley Cir South to US Hwy 29 Bus & Fall Creek Dr Mt. Cross Precinct Starting at Mount Cross Rd & Laniers Mill Rd Southeast along Mount Cross Rd to Golf Club Rd & Mount Cross Rd Northeast along Golf Club Rd to Fox Trl & Golf Club Rd Southeast to County Boundary West along County Boundary to County Boundary Northwest to Sharon Ln & Stony Mill Rd Northeast along Stony Mill Rd to Mount Cross Rd & Tunstall High Rd & Stony Mill Rd Southeast along Mount Cross Rd to Mount Cross Rd & Laniers Mill Rd 10.B.2.b Packet Pg. 110 Attachment: Proposed Precinct Boundary Revisions (3324 : Public Hearing: PCC § 8-7 (Precincts) Revisions (Staff Contact: Kelly A. Keesee) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Revised FY 2023 Fire and Rescue Service Agreement Approval (Staff Contact: Christopher Key) Staff Contact(s): Christopher Key Agenda Date: August 16, 2022 Item Number: 11.a Attachment(s): FY23 Fire and Rescue Service agreement Reviewed By: SUMMARY: The County requires Volunteer Fire and Rescue Agencies sign an Annual Service Agreement (“Service Agreement”) that details expectations of both parties. Supervisor Warren and the Fire and Rescue Association reviewed the Service Agreement and has requested changes to it. The Fire and Rescue Commission (“FRC”) has reviewed the revised Service Agreement and recommends the Board approve the attached, revised FY 2023 Service Agreement. FINANCIAL IMPACT/FUNDING SOURCE: Not applicable RECOMMENDATION: County Staff and the FRC recommend the Board approve the attached, revised FY 2023 Service Agreement as presented. MOTION: “I make a Motion to approve the attached, revised FY 2023 Fire and Rescue Service agreement as presented, with the funding for the increase of EMS pay per call contingent upon appropriation by the Board.” 11.a Packet Pg. 111 Page 1 of 6 FY 23 FIRE AND EMS DEPARTMENT SERVICE MEMORANDUM OF AGREEMENT This Fire and EMS Department Service Memorandum of Agreement (the “MOA”) is hereby made and entered into on the ___ day of ________, 2022, by and between the County of Pittsylvania, Virginia (the “County”), and ____________________ (the “Volunteer Agency”); (individually the “Party,” collectively the “Parties”). This MOA is retroactively effective as of July 1, 2022. A. PURPOSE: The purpose of this MOA is to outline in reasonable detail the mutual obligations of the County and the Volunteer Agency in regard to the eligibility by the Volunteer Agency for County funds/contributions related to Fire and EMS provision/response in the County. The Parties to this MOA hereby agree to be fully legally bound in all aspects to the below terms and conditions contained in this MOA. B. THE COUNTY/VOLUNTEER AGENCY’S OBLIGATIONS: 1. The County shall provide property and casualty insurance for the Volunteer Agency; however, the County will only cover the cost of insuring those apparatus recommended by the County’s Public Safety Department. 2. The County shall maintain accident and sickness insurance coverage on the Volunteer Agency’s Members. 3. The County shall allocate direct funds/contributions to the Volunteer Agency in three (3) allocations as described more fully below. 4. The County’s first (1st) fiscal year allocation of funds/contributions to the Volunteer Agency shall occur in August and contain fifty percent (50%) of the Volunteer Agency’s annual funds/contributions. Said first (1st) allocation shall only be given to the Volunteer Agency by the County, if the following conditions/milestones are fully and completely met and satisfied: a. The Volunteer Agency has maintained a current roster on file with the County’s Public Safety Department with the name, current certifications, and radio number of each Member. b The Volunteer Agency is current with all applicable State and Federal laws, Virginia Office of EMS Rules and Regulation, and the County’s standard operating guidelines and procedures. 11.a.a Packet Pg. 112 Attachment: FY23 Fire and Rescue Service agreement (3314 : Revised FY 2023 Fire and Rescue Service Agreement Approval (Staff Conta) Page 2 of 6 c. The Volunteer Agency is in good standing as determined by the County’s Fire and Rescue Commission. d. It is recommended the volunteer agency be an active participant in the County’s Fire and Rescue Association. 5. The County’s second (2nd) fiscal year allocation of funds/contributions to the Volunteer Agency shall occur in January and contain thirty-five percent (35%) of the Volunteer Agency’s annual funds/contributions. Said second (2nd) allocation shall only be given to the Volunteer Agency by the County, if the following conditions/milestones are fully and completely met: a. The Volunteer Agency is in compliance with the conditions/milestones contained in Section B (4) herein. b. All the Volunteer Agency’s equipment and apparatus is maintained in good working order and a readiness condition. c. When the County Capital Improvement Plan is used to purchase equipment for the Volunteer Agency, it fully and completely complies with the Virginia Public Procurement Act and all other County Purchasing guidelines. d. The Volunteer Agency, if it conducts EMS response, will have an annual review with the County’s appointee of the EMS Agency’s Response Plan as provided to the Virginia Office of EMS. e. The Volunteer Agency practices the proper Incident Command System while responding to and mitigating emergency scenes. f. The Volunteer Agency maintains on file with the Public Safety Department copies of updated training records of all members of the agency. These records shall be maintained on a continuous basis. g. The Volunteer Agency is participating in any Countywide records and response reporting system. 6. The County’s third (3rd) fiscal year allocation of funds/contributions to the Volunteer Agency shall occur in June and contain fifteen percent (15%) of the Volunteer Agency’s annual funds/contributions. Said third (3rd) allocation shall only be given to the Volunteer Agency by the County, if the following conditions/milestones are fully and completely met: 11.a.a Packet Pg. 113 Attachment: FY23 Fire and Rescue Service agreement (3314 : Revised FY 2023 Fire and Rescue Service Agreement Approval (Staff Conta) Page 3 of 6 a. The Volunteer Agency continues to comply with all provisions/conditions contained in Sections B (4) and(B)(5) herein. b. To date in the current fiscal year, the Volunteer Agency has responded to at least seventy percent (70%) of its first due calls (agencies that provide both fire and EMS service who fail to obtain the seventy percent (70%) response rate overall can receive fifty percent (50%) of their fund if it maintains a seventy percent (70%) response rate in either the fire service or the EMS service and is not below a 50% response rate in either service); (credit for calls is given when an agency responds with the appropriate apparatus and certified personnel) and c. To date in the current fiscal year, for a dispatched call, the Volunteer Agency must respond with the appropriate ambulance or fire truck (depending on the type call) within eight (8) minutes of the call being dispatched to the Agency. 7. The County shall also reimburse EMS Transport Agencies fifteen dollars ($15.00) a proposed twenty-fire dollars ($25.00) per call responded to on a quarterly basis. 8. The Volunteer Agency shall complete and submit to the County a financial reporting form accounting for County allocated monies received by the agency. The report shall be submitted to the county no later than July 15, 2023. C. IT IS MUTUALLY UNDERSTOOD AND AGREED BY AND BETWEEN THE PARTIES THAT: 1. ENTIRE AGREEMENT/MODIFICATION. This MOU contains the entire agreement of the Parties with respect to the subject matter of this MOU, and supersedes all prior negotiations, agreements, and understandings with respect thereto. This MOU may only be amended/modified by a written document duly executed by all Parties. 2. PRINCIPAL CONTACTS. The principal contacts for this MOA are: Pittsylvania County Administrator c/o the Pittsylvania County Public Safety Director (for the County), and __________________________ (for the Volunteer Agency). 3. COMMENCEMENT/EXPIRATION DATE/TERMINATION. This MOA is executed as of the date of the last signature below and is effective through June 30, 2023, at which time it will expire, unless extended for another fiscal year. Either party may terminate this MOA by providing 60 days’ notice to the other Party. In the event that said termination notice provided by ______________ is during a current fiscal year, __________ shall reimburse to County any unexpended funds allocated to it within thirty (30) days’ receipt by County of termination notice. 11.a.a Packet Pg. 114 Attachment: FY23 Fire and Rescue Service agreement (3314 : Revised FY 2023 Fire and Rescue Service Agreement Approval (Staff Conta) Page 4 of 6 4. GOVERNING LAW, VENUE, MEDIATION, LEGAL FEES/COSTS: a. Governing Law: This MOA shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia. b. Venue: If legal action by either party is necessary for or with respect to the enforcement of any or all of the terms and conditions hereof, then exclusive venue therefore shall lie in the County of Pittsylvania, Virginia. c. Mediation: i. Good faith mediation shall be a condition precedent to the filing of any litigation in law or equity by either Party against the other Party relating to this MOA. Before the remedies provided for in this Section may be exercised by either Party, such Party shall give written notice to the other Party that such Party believes that an event of default or impasse under this MOA may have occurred, specifying the circumstances constituting the event of default or impasse in sufficient detail that the other Party will be fully advised of the nature of the event of default or impasse. The responding Party shall prepare and serve a written response thereto within ten (10) business days of receipt of such notice. A meeting shall be held within ten (10) business days after the response between the Parties to attempt in good faith to negotiate a resolution of the dispute. ii. If the Parties are unable to resolve the dispute through the above- process, the Parties shall attempt to resolve the controversy by engaging a single mediator, experienced in the subject matter, to mediate the dispute. The mediator shall be mutually selected by the Parties, to the controversy and conduct mediation at a location to be agreed upon by the Parties or absent agreement, by the mediator. Within two (2) business days of selection, the mediator shall be furnished copies of the notice, this MOA, response, and any other documents exchanged by the Parties. If the Parties and the mediator are unable to settle the same within thirty (30) days from selection, or such other time as the Parties agree, the mediator shall make a written recommendation as to the resolution of the dispute. Each Party, in its sole discretion, shall accept or reject such recommendation in writing within ten (10) days. Should the Parties be unable to agree upon a single mediator within five (5) business days of the written response of the responding Party, the Parties jointly, shall agree upon the selection of a neutral third-party agreed upon by the Parties, to appoint a mediator, experienced and knowledgeable in the matters which are the subject of the dispute. The costs of the Mediator and the mediation shall be shared equally by the Parties to the dispute. 11.a.a Packet Pg. 115 Attachment: FY23 Fire and Rescue Service agreement (3314 : Revised FY 2023 Fire and Rescue Service Agreement Approval (Staff Conta) Page 5 of 6 iii. Notwithstanding the preceding paragraphs, the Parties reserve the right to file suit or pursue litigation. The Parties consent to selection of a mediator by any Court shall not constitute consent to jurisdiction of such court or waiver of defenses as to venue or jurisdiction. d. Legal Fees/Costs: At all times under this MOA, each Party shall be responsible for its own legal fees and costs. 5. WAIVER OF BREACH. The failure of the County to enforce one (1) or more of the terms or conditions of the MOA, from time-to-time, shall not constitute a waiver of such terms or conditions upon subsequent or continuing breach. 6. BENEFIT. This MOA shall inure to the benefit of, and shall bind the heirs, successors, and assigns of the Parties. IN WITNESS WHEREOF, the parties hereto have executed this MOA as of the last date written below. Witness following signatures and seals: THE COUNTY OF PITTSYLVANIA, VIRGINIA By: ___________________________________ Title: _________________________________ Print Name: ___________________________ COMMONWEALTH OF VIRGINIA County of Pittsylvania, to-wit: I, _______________________, a Notary Public for the Commonwealth of Virginia at large, do hereby certify that ________________, whose name is signed to the foregoing MOA, bearing date of the ____ day of ________, 2022, has acknowledged the same before me in the jurisdiction aforesaid. Given under my hand this ____ day of _________________, 2022. _______________________________ Notary Public My commission expires: _________________________________ 11.a.a Packet Pg. 116 Attachment: FY23 Fire and Rescue Service agreement (3314 : Revised FY 2023 Fire and Rescue Service Agreement Approval (Staff Conta) Page 6 of 6 APPROVED AS TO FORM ________________________ J. Vaden Hunt, Esq. Pittsylvania County Attorney DEPARTMENT: ______________________________________ By: ___________________________________ Title: _________________________________ Print Name: ___________________________ COMMONWEALTH OF VIRGINIA County of Pittsylvania, to-wit: I, _______________________, a Notary Public for the Commonwealth of Virginia at large, do hereby certify that ________________, whose name is signed to the foregoing MOA, bearing date of the ____ day of ________, 2022, has acknowledged the same before me in the jurisdiction aforesaid. Given under my hand this ____ day of _________________, 2022. _______________________________ Notary Public My commission expires: _________________________________ 11.a.a Packet Pg. 117 Attachment: FY23 Fire and Rescue Service agreement (3314 : Revised FY 2023 Fire and Rescue Service Agreement Approval (Staff Conta)