06-21-2022 Finance Committee Meeting Agenda Packet
CALL TO ORDER
ROLL CALL
AGENDA REVISIONS
APPROVAL OF AGENDA
NEW BUSINESS
a. County Water and Sewer Rate Study (Staff Contact: Chris Adcock)
b. Cost of Living Increases-State vs Local (Staff Contact: Kim Van Der Hyde)
c. Health/Dental Insurance Premium Review (Staff Contact: Kim Van Der Hyde)
d. Gretna Library Landscaping Funding (Staff Contact: Lisa Tuite)
e. ETC Renovations (Staff Contacts: Christopher Slemp/Kelly Keesee)
f. EMS Billing Rates Increase (Staff Contact: Kasey Seay)
g. Potential Drug Box Regulation Changes (Staff Contact: Chris Key/Kasey Seay)
h. FY22 Budget Transfers (Staff Contact: Christopher C. Slemp)
i. FY23 Funding Matrix (Staff Contact: Chris Key)
j. FY23 Additional Contingency Funding (Staff Contact: Chris Key)
MATTERS FROM COMMITTEE MEMBERS
ADJOURNMENT
FINANCE COMMITTEE
MEETING
Tuesday, June 21, 2022 – 2:00 PM
Board Meeting Room
39 Bank Street, SE,
Chatham, Virginia 24531
AGENDA
1.
2.
3.
4.
5.
6.
7.
Finance Committee
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: County Water and Sewer Rate Study (Staff Contact: Chris Adcock)
Staff Contact(s): Chris Adcock
Agenda Date: June 21, 2022 Item Number: 5.a
Attachment(s): Pittsylvania County Final Master Plan PPT Presentation
Reviewed By:
SUMMARY:
The County’s engineering consultant, Freese and Nichols, will present a summary of the final
Water and Wastewater Master Plan and Rate Study. For the Committee’s review, related
documentation is attached.
FINANCIAL IMPACT AND FUNDING SOURCE:
Not applicable.
RECOMMENDATION:
For the Committee’s review and consideration.
MOTION:
For the Committee’s review and consideration.
5.a
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F R E E S E A N D N I C H O L S
PITTSYLVANIA
COUNTY
June 6, 2022
COMPREHENSIVE
WATER &WASTEWATER
MASTER PLAN
AND RATE STUDY
5.a.a
Packet Pg. 3 Attachment: Pittsylvania County Final Master Plan PPT Presentation (3212 : County Water and Sewer
F R E E S E A N D N I C H O L S
Agenda
1 Utility System Growth Planning
2 System Evaluation
3 Water CIP
4 Wastewater CIP
5 Rate Study
5.a.a
Packet Pg. 4 Attachment: Pittsylvania County Final Master Plan PPT Presentation (3212 : County Water and Sewer
F R E E S E A N D N I C H O L S
Utility System Growth Planning
•Development Forecasting
•Large Developments
•Matterhorn (SVMP Site)
•Tyson Plant
•Water Demands
•Wastewater Flows
5.a.a
Packet Pg. 5 Attachment: Pittsylvania County Final Master Plan PPT Presentation (3212 : County Water and Sewer
F R E E S E A N D N I C H O L S
Dynamic Forecasting Tool
5.a.a
Packet Pg. 6 Attachment: Pittsylvania County Final Master Plan PPT Presentation (3212 : County Water and Sewer
F R E E S E A N D N I C H O L S
System Evaluation
Water System
•Existing and Future System
•Hydraulic Modeling
•Pumping and Storage Analysis
•Supply Analysis
Wastewater System
•Existing and Future System
•Pumping Stations
•Condition and Capacity
•Gravity Mains (15” and larger)
•Capacity
•Treatment Capacity
5.a.a
Packet Pg. 7 Attachment: Pittsylvania County Final Master Plan PPT Presentation (3212 : County Water and Sewer
F R E E S E A N D N I C H O L S
Water CIP
5.a.a
Packet Pg. 8 Attachment: Pittsylvania County Final Master Plan PPT Presentation (3212 : County Water and Sewer
F R E E S E A N D N I C H O L S
Wastewater CIP
5.a.a
Packet Pg. 9 Attachment: Pittsylvania County Final Master Plan PPT Presentation (3212 : County Water and Sewer
F R E E S E A N D N I C H O L S
Rate Study –Objectives
•Develop multi-year plan for rates that provide sufficient revenue to
implement needed capital improvements and allow the water and
wastewater systems to be self-supporting
•Maintain Debt Service Coverage Ratio of 1.25 or higher
•Leverage surplus funds to reduce debt issuances
•Achieve a Fund Balance of $3-4 million as a combined system, or 90-120
days cash on hand
5.a.a
Packet Pg. 10 Attachment: Pittsylvania County Final Master Plan PPT Presentation (3212 : County Water and Sewer
F R E E S E A N D N I C H O L S
Rate Study –Rate Adjustments
5.a.a
Packet Pg. 11 Attachment: Pittsylvania County Final Master Plan PPT Presentation (3212 : County Water and Sewer
F R E E S E A N D N I C H O L S
Rate Study –Comparison with Nearby Utilities*
*5,000 gallons per month
5.a.a
Packet Pg. 12 Attachment: Pittsylvania County Final Master Plan PPT Presentation (3212 : County Water and Sewer
Questions?
5.a.a
Packet Pg. 13 Attachment: Pittsylvania County Final Master Plan PPT Presentation (3212 : County Water and Sewer
Finance Committee
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Cost of Living Increases-State vs Local (Staff Contact: Kim Van Der
Hyde)
Staff Contact(s): Kim Van Der Hyde
Agenda Date: June 21, 2022 Item Number: 5.b
Attachment(s):
Reviewed By:
SUMMARY:
During the County’s Budget process, the Board approved a Cost of Living (“COLA”) Increase in
the amount of 3.6% for all County employees on the County’s Pay Plan. The Consumer Price
Index (“CPI”) is the metric that the County annually uses to determine COLA’s. The CPI that
should have been used for FY2023 was 7.4%. However, at that time, the County Finance
Director, in consultation with the Interim County Administrator, adjusted this rate to 3.6% since
the County had made several salary adjustments during FY2022.
At the time of the FY2023 County Budget approval, the State had not yet approved a FY2023
Budget. The County received Budget estimates for Constitutional Offices on June 8, 2022. It is
the intention of the State to provide a 5% salary increase for FY2023, effective August 1 and
another 5% salary increase for FY2024. The County also received notification that the
Department of Social Services (“DSS”) employees will receive a 5% salary increase for FY2023,
effective July 1 and a $1,000 bonus in December.
Considering the recent economic downturn and a review of the current CPI, which was 9.2% as
of May 31, 2022, County Staff feels strongly that all employees should receive a 5% COLA.
Not only would this increase provide some assistance with increased day-to-day costs but would
also ensure equity among all employees.
FINANCIAL IMPACT AND FUNDING SOURCE:
The budgetary impact for the 1.4% additional increase would equate to roughly $50,000 and
would allow all County employees on the County’s Pay Plan to receive a 5% COLA for FY2023
effective August 1, 2022. This increase would be covered by carryover funds from the FY2022
County Budget. Only DSS employees would receive their increase on July 1 and their increase
would be covered primarily by State funds and would not require additional local funding.
RECOMMENDATION:
County Staff recommends the Finance Committee recommend the full Board approve a COLA
5.b
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in the amount of 5% for all County employees on the County’s Pay Plan, effective August 1,
2022.
MOTION:
“I make a Motion to recommend to the full Board approve a COLA increase of 5% for all
County employees on the County’s Pay Plan, effective August 1, 2022.”
5.b
Packet Pg. 15
Finance Committee
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Health/Dental Insurance Premium Review (Staff Contact: Kim Van Der
Hyde)
Staff Contact(s): Kimberly G. Van Der Hyde
Agenda Date: June 21, 2022 Item Number: 5.c
Attachment(s):
Reviewed By:
Kimberly G. Van Der Hyde, Finance Director, will update the Committee about upcoming
County health/dental insurance premiums. No action will be need at tonight’s Meeting, but
changes will need to be approved at the Board’s July 2022 Business Meeting.
5.c
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Finance Committee
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Gretna Library Landscaping Funding (Staff Contact: Lisa Tuite)
Staff Contact(s): Christopher C. Slemp
Agenda Date: June 21, 2022 Item Number: 5.d
Attachment(s): Gretna Public Library Presentation 2_14_22 a
Reviewed By:
SUMMARY:
The Gretna Library renovation that is underway included new outdoor spaces, including a small,
fenced patio for children that opens onto open patio space with covered tables with power for the
public to work and use the library’s Wi-Fi, even when the Library is closed. No other additional
changes are planned for the original 1999 exterior. This renovation is funded by the County
($500,000) and funds raised by the PPL Foundation ($453,000). The Danville Regional
Foundation (“DRF”) and the J.T. Minnie-Maude Charitable Trust also encouraged the Library
Board and the Library Foundation to consider expanding the outdoor plans for the Library to
take advantage of the Library’s lot size and location between Gretna Middle and High Schools.
DRF provided an additional $20,000 in Grant funds to hire a landscape architect for this purpose.
The Library Foundation worked with Trenda Leavitt of Beechgrove Design Landscape
Architecture to develop more extensive plans based on the public input it collected during the
recent Library Expansion Study, a survey of other libraries, and ideas from Library Staff and
Library Journals. The new plans, detailed in the attached Landscape Presentation, will make the
Gretna Library an even more engaging community resource and a destination for families. It
includes a welcoming entrance plaza and entrance signage for the (already planned) digital sign,
book benches that form a recurring public art project, and a gateway that leads to an expanded
work/reading patio, a curving walk around an open lawn surrounded by native trees shading
colorful Adirondack chairs for reading or visiting, a small open stage area covered by shade sails
and two curving amphitheater-style benches, three (3) sets of reading hammock bollards (the
hammocks can be checked out from the library to users), a boxwood Music Maze for children
with three (3) music stations, an expanded fence-enclosed children’s reading garden, an
educational pollinator garden with sculpture and water feature, a walking trail with dog station
and bottle filling and dog water station, and a freestanding studio building for programs and
classes. Even the water collection pond is included and planted as a Rain Garden to be both
beautiful and educational.
If constructed, the expanded landscape elements, most of which would be available for the public
to enjoy seven (7) days a week, 365 days per year, even when the Library is closed. The Gretna
5.d
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Library is expanding its operational hours from the current forty0eight (48) hours per week to
fifty-two (52) hours per week to include four (4) Saturday hours and anticipates expanding that
to six (6) Saturday hours (10:00 am - 4:00 pm) when the exterior work is completed. This will
provide the public with more opportunities to use both the Library and the exterior spaces, and
for local groups and the Library to host programs in the new spaces.
For the Committee’s review and consideration, a related presentation is attached.
FINANCIAL IMPACT AND FUNDING SOURCE:
The expanded landscape plan is estimated to cost $450,000. Some of these elements are
included in the original plans and funding ($80,000), but the new elements total approximately
$370,000. DRF has committed to fund $150,000 of that total, contingent upon the County’s
willingness to contribute to this Project. County Library Staff anticipate that most local
charitable foundations will also expect the County to contribute to the Project. Additional Grant
Applications, totaling $70,000 are currently pending or in work. One (1) private donor has
contributed $25,000 to the project for the Children’s Reading Garden, and other private donors
are in discussions with the Library Foundation. The Friends of the Gretna Library is contributing
$20,000. DRF has suggested that a $100,000 contribution to the Project from the County would
be a reasonable cost share of approximately twenty-two percent (22%) of the total effort.
RECOMMENDATION:
For the Committee’s review and consideration.
MOTION:
For the Committee’s review and consideration.
5.d
Packet Pg. 18
Gretna Public Library
READING GARDEN & SITE PLANNING
CONCEPTUAL PLAN
February 14, 2022
1
Preliminary Concept Planning –For Internal Review Only –Not for Construction
5.d.a
Packet Pg. 19 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
Libraries Transform Lives
Libraries Are Community Centers
Libraries are Performance
Libraries are Art
Libraries are Play
2
5.d.a
Packet Pg. 20 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
3
ideas & spaces of inspiration….
5.d.a
Packet Pg. 21 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
CAMPUS SCULPTURE
4
5.d.a
Packet Pg. 22 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
MODERN SIGNAGE
5
5.d.a
Packet Pg. 23 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
6
5.d.a
Packet Pg. 24 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
•BOOK BENCHES –Engage Community to Create Changing Art
•Plan Includes Four Book Benches
7
5.d.a
Packet Pg. 25 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
8
5.d.a
Packet Pg. 26 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
Maya Lin –Neilson Library –Smith College
Reimagined as Intellectual Commons
with outdoor library courtyard
“Ultimately, a library has to be about reading. I don’t
read on an iPad and I never will. Maybe I’m wrong,
maybe I’m a dinosaur. But I still feel the beauty of a
book, I still believe in that beauty.”
9
Create comfortable places for reading
5.d.a
Packet Pg. 27 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
COMMUNITY STAGE
10
5.d.a
Packet Pg. 28 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
Stage & Seatwalls
Function for:
Outdoor Classroom
Performances
Meetings
11
5.d.a
Packet Pg. 29 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
Vancouver Library Community Space
Hennepin County Library
Outdoor Work/Study Area Examples
12
5.d.a
Packet Pg. 30 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
Reading Garden As (& including) Sculpture
(Beautiful Lines for Perimeter of
Garden/Retaining Walls)
Interactive Sculpture –
…changes over time & with
programming…
Large Modern Art Sculpture on North Lawn
13
5.d.a
Packet Pg. 31 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
Reading Patio -Nearby Examples
Roanoke City Williamson Road
Roanoke City Melrose Branch Library
Children’s Story Time Outdoor Room
Outdoor Reading Plaza –Melrose Branch
Outdoor Reading Plaza –Roanoke South County Library
14
5.d.a
Packet Pg. 32 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
15
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Packet Pg. 33 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
16
Gretna Branch Library
Transformed into
Community Spaces:
Garden
Meeting
Sitting
Stage
Lawn
Play
5.d.a
Packet Pg. 34 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
17
5.d.a
Packet Pg. 35 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
rebrand logo to express diverse programming {libraries are not just for books & readers}
an activated space for learning
provide community new amenities
diverse programming attracts more users
18
5.d.a
Packet Pg. 36 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
Overgrown Plant Material
Example of Electronic Message Board
Integrated into Main Sign for Library
19
Town of Gretna Sign
5.d.a
Packet Pg. 37 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
20Proposed -Option with Logo (East Elevation)
Existing
5.d.a
Packet Pg. 38 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
21
Existing
Proposed (West Elevation)
Stacked Stone (similar to Welcome to Gretna sign)
Dark Gray Aluminum Sign Lettering
Gray Precast or Bluestone Wall Caps
Electronic Message Board
Low Height Landscape Material
5.d.a
Packet Pg. 39 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
Signage as Sculpture
22
Colorful Sign Increases Presence Along Coffey Street
5.d.a
Packet Pg. 40 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
23
New Main Entrance Courtyard
5.d.a
Packet Pg. 41 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
24New Main Entrance Courtyard
5.d.a
Packet Pg. 42 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
25
Library
Building
Reading
Garden
Music Maze Stage
Coffey Road
5.d.a
Packet Pg. 43 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
Children’s
Music
Maze
Bookends
Gateway
To Garden
Enclosed
Patio
Community
Stage
Reading
Garden
26
Existing
Building
Coffey
Street
Parking Lot
Main
Entrance
Work &
Study
Patio
5.d.a
Packet Pg. 44 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
Children’s Music Maze
Bookends
Gateway
To Garden
Meeting
Work & Study
Space
Enclosed Patio
Community
Stage
Reading
Garden
27
Existing
Library
Building
Parking Lot
Entrance
Parking Lot5.d.a
Packet Pg. 45 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
28
Community
Stage
Hammocks & Children’s TeePees Available for Checkout from Library
5.d.a
Packet Pg. 46 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
29
Work/Study Patio
Existing Library Building
Pollinator Garden & Sculpture
Outdoor Work/Study Area
5.d.a
Packet Pg. 47 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
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Enclosed Reading
Story Hour Patio
Seatwall
Overhead Canopy
(Design Determined
By Architect)
New
Door
Water Feature Sculpture -Modfountain
Pollinator Garden
Enclosed Patio
5.d.a
Packet Pg. 48 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
31
5.d.a
Packet Pg. 49 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
Reading Garden
Within an Ellipse of Trees
Elevated Lawn Circle
Adirondack Chairs
32
Photographs : Examples of Tree Circles
5.d.a
Packet Pg. 50 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
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Reading Garden
5.d.a
Packet Pg. 51 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
34
SITE PRODUCTS
Examples –Not Final Selection
5.d.a
Packet Pg. 52 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
Campus Chairs in Logo Colors
(above chairs : Polywood Folding Modern Adirondack $339/each)
35
5.d.a
Packet Pg. 53 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
“Story for Two”
Sculptor : L'Deane Trueblood
Bench : Keystone Ridge Designs
$16,225.00
Puddin Drippins Shortstop Pedestal Table
Keystone Ridge Designs
$1,885.00
36
Puddin Drippins Reading Bench with Back
Keystone Ridge Designs
$820.00
5.d.a
Packet Pg. 54 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
37
Keystone Ridge Designs
Grove 4” Bollard
(For 3 –6 Hammocks)
$355/each –Quantity of six & shipping: $2,427.00
5.d.a
Packet Pg. 55 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
SUNBOLT Campus XL Workstations
$16,950/each
{Logo/Name can be placed on bench for a sponsor;
8-10 Week Lead Time}
Lumosolar SolarZone
$17,350/each
Sitescapes Solar Panel Umbrella $6,585/each
& Public Metro Table/Chairs $2,835/each
(Total for three of each, including shipping $31,175.00)
38
5.d.a
Packet Pg. 56 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
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5.d.a
Packet Pg. 57 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
Rhaposody Cascata Bells
(Landscape Structures)
Rhaposody Vivo Metallophone
(Landscape Structures)
Rhaposody Kundo Drum Junior
(Landscape Structures)
CHILDREN’S GARDEN
Music Maze
40
5.d.a
Packet Pg. 58 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
41
EXAMPLE
Brick & Granite Child’s Walk
Creates a Line in the Landscape Which Ties
Together Garden and Patio Spaces
{potential donor brick opportunity}
5.d.a
Packet Pg. 59 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
Detached Community Center
Locate South of Existing Main Library Building
(design to be determined)
42
(examples this page for reference only –
not work of Beechgrove Design Landscape Architecture)
(Early) Voting Location
Meetings
Art Studio
Maker Space
Recording Studio
Mobile Office
Co-Working for Teams
Classroom Space
Yoga/Tai -Chi/Zumba
Library Storage
5.d.a
Packet Pg. 60 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
43
EXAMPLE : Detached Studio/Community Center
(South of Library)
Existing Main
Library Building
5.d.a
Packet Pg. 61 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
Existing Plant Material –Overgrown & Dominates Building
Plant Beds have Excessive Mulch –spilling onto sidewalks
44
FOUNDATION PLANTING
Replace Existing Plant Material
New Plant Palette will Utilize Native/Pollinator Plants
More Contemporary Plant Selection & Design
5.d.a
Packet Pg. 62 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
45
5.d.a
Packet Pg. 63 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
46
5.d.a
Packet Pg. 64 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
47
Overview of Planting Plan (North)
5.d.a
Packet Pg. 65 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
48
Overview of Planting Plan (East & South)
5.d.a
Packet Pg. 66 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
49
EXISTING
PROPOSED
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Packet Pg. 67 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
50
EXISTING
PROPOSED
5.d.a
Packet Pg. 68 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
BUILD AWARENESS OF LIBRARY IN TOWN
Mural in Town of Gretna of Classic Books
with a Little Free Library Box
Post Upcoming Events at Library on Box (or other display board)
51
5.d.a
Packet Pg. 69 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
52
SPONSORSHIP/NAMING OPPORTUNITIES
•Studio/Community Center
•Stage
•Seatwalls
•Music Instruments
•Music Maze (Entrance Columns)
•Enclosed Reading Garden
•Work/Study Patio
•Solar Tables
•Book Benches
•Adirondack Chairs
•Main Entrance Benches
•Seatwalls
•Children’s Furniture
•Sculpture
•Bookends Gateway
•Trees
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Packet Pg. 70 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
53
Thank you!
5.d.a
Packet Pg. 71 Attachment: Gretna Public Library Presentation 2_14_22 a (3228 : Gretna Library
Finance Committee
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: ETC Renovations (Staff Contacts: Christopher Slemp/Kelly Keesee)
Staff Contact(s): Christopher Slemp and Kelly Keesee
Agenda Date: June 21, 2022 Item Number: 5.e
Attachment(s):
Reviewed By:
SUMMARY:
A September 2021 Report from the Virginia Department of Elections recommends additional
upgrades to the County’s Elections and Training Center (“ETC”). These recommendations
revolve around the physical aspects of the building such as security improvements and handicap
access. Christopher C. Slemp, Director of Operations, and Kelly Keesee, Registrar, will lead
discussion regarding the needed improvements.
FINANCIAL IMPACT AND FUNDING SOURCE:
Kelly Keesee has identified approximately $100,000 in the Registrar’s FY22 Budget that was
earmarked for a June Primary. This Primary is not taking place and these funds could be
transferred and used for the needed improvements.
RECOMMENDATION:
County Staff recommends the Committee recommend the full Board approve the discussed
improvements using the Registrar’s FY22 Budget funds identified not to exceed $100,000.
MOTION:
“I make a Motion recommending the full Board approve the improvements recommended by the
Virginia Department of Elections to the ETC using the funds identified in the Registrar’s FY22
Budget not to exceed $100,000.”
5.e
Packet Pg. 72
Finance Committee
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: EMS Billing Rates Increase (Staff Contact: Kasey Seay)
Staff Contact(s): Christopher C. Slemp
Agenda Date: June 21, 2022 Item Number: 5.f
Attachment(s):
Reviewed By:
SUMMARY:
The Fire and Rescue Commission (“FRC”) recently appointed an Ad Hoc Committee to review
the County’s EMS billing rates. The Committee reported back to the FRC at its May Meeting
and suggested the below changes to the County EMS billing rates. At the same Meeting, the
FRC recommended the Board approve said changes.
Current Proposed
• Basic Life Support (non-emergent) $600 $600
• Basic Life Support (emergent) $600 $650
• Advanced Life Support (non-emergent) $750 $775
• Advanced Life Support (emergent) $750 $800
• Advanced Life Support II $900 $1000
• Treat/No Transport $400 $400
• Patient Refusal $75 $100
• Mileage $16 $18
The FRC is requesting the Board hold a Public Hearing at its July 2022 Business Meeting to
allow citizen comments prior to enacting said proposed revisions.
FINANCIAL IMPACT AND FUNDING SOURCE:
These changes have no impact on the County’s FY23 Budget.
RECOMMENDATION:
County Staff recommends the Committee recommend the full Board authorize County Staff to
advertise for a Public Hearing at the July 2022 Board’s Business Meeting regarding the above,
potential County EMS billing rate changes.
MOTION:
“I make a Motion recommending the full Board authorize County Staff to advertise for a Public
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Hearing at the July 2022 Board’s Business Meeting regarding the above, potential County EMS
billing rate changes.”
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Finance Committee
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Potential Drug Box Regulation Changes (Staff Contact: Chris Key/Kasey
Seay)
Staff Contact(s): Christopher C. Slemp
Agenda Date: June 21, 2022 Item Number: 5.g
Attachment(s):
Reviewed By:
SUMMARY:
Currently, Virginia’s EMS Agencies rely on area hospitals, working in conjunction with local
EMS Councils, to provide drugs and drug boxes for all highly controlled substances. Locally,
the County also keeps lessor-controlled substances in stock and has other controls to track and
administer these medications. Virginia is the only state to still use a drug box exchange program.
Recently, the County’s Public Safety Department has been made of aware of changes coming
from the Virginia Board of Pharmacy that will lead to stricter controls of medications.
Additionally, the Drug Enforcement Agency is revising its rules and regulations that could bring
serious changes to the drug box exchange program. Chris Key and Kasey Seay will lead a
discussion concerning the future of the County’s medication procedures and the possible
financial situation this may bring.
FINANCIAL IMPACT AND FUNDING SOURCE:
Unknown at this time.
RECOMMENDATION:
For informational purposes only.
MOTION
For informational purposes only.
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Finance Committee
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: FY22 Budget Transfers (Staff Contact: Christopher C. Slemp)
Staff Contact(s): Christopher C.Slemp
Agenda Date: June 21, 2022 Item Number: 5.h
Attachment(s):
Reviewed By:
SUMMARY:
In the current FY22 County Budget, there is a $49,000 excess amount in the Line Item to fund
Volunteer Virginia Line of Duty Death Benefits and to fund Volunteer Retirement Benefits for
those Agencies that participate. At their April Meeting, the Fire and Rescue Commission
(“FRC”) Meeting discussed these issues and the FRC requested that the Board consider
transferring $24,000 from this Line and to the volunteer allotments. This is being requested due
to Agencies having excess expenses in the current Fiscal Year due to inflation and excess cost of
fuel and other Fire and Rescue supplies and equipment. The FRC has proposed that single
service Agencies would receive an additional $750, and dual service Agencies receive $1,500.
FINANCIAL IMPACT AND FUNDING SOURCE:
The requested amount is within the County’s current Budget’s funds.
RECOMMENDATION:
County Staff request the Finance Committee recommend the full Board support the requests as
presented.
MOTION:
“I make a Motion to recommend the full Board transfer $24,000 from Line Item 100-4-032200-
530600 to Line Item 100-4-032200-566100 in the FY22 County Budget, and that single service
Agencies be given an additional $750, and dual service Agencies be giving an additional
$1,500.”
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Finance Committee
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: FY23 Funding Matrix (Staff Contact: Chris Key)
Staff Contact(s): Christopher C. Slemp
Agenda Date: June 21, 2022 Item Number: 5.i
Attachment(s):
Reviewed By:
SUMMARY:
In FY22, the Fire and Rescue Commission (“FRC”), along with the Board of Supervisors
(“Board”), approved a new funding matrix which gave each Volunteer Fire and Rescue Agency a
base amount of funding, and then additional funding based on call volume (the “Matrix”). Due
to increases in call volumes, additional funding was needed in the FY23 County Budget to
appropriately fund the Matrix. There is a need for an additional $24,000 to fund the Matrix
correctly and give those agencies with increased call volume the appropriate amount of funding.
This increase was requested in the FY23 County Budget but was not funded. $24,000 is being
requested from the County’s FY23 Contingency Budget Line to correctly fund the Matrix. At
the April FRC Meeting, the FRC discussed this Budget issue and voted to request the Board to
appropriately fund the Matrix.
FINANCIAL IMPACT AND FUNDING SOURCE:
These funds are being requested from the County’s FY23 Contingency Budget Line.
RECOMMENDATION:
County Staff recommends the Finance Committee recommend the full Board approve the
transfer of $24,000 from the County’s FY23 Contingency Budget Line to appropriately fund the
Matrix.
MOTION:
“I make a Motion to recommend the full Board approve the transfer of $24,000 from the
County’s FY23 Contingency Line to Line item 100-4-032200-566100 to appropriately fund the
Matrix.”
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Finance Committee
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: FY23 Additional Contingency Funding (Staff Contact: Chris Key)
Staff Contact(s): Christopher C. Slemp
Agenda Date: June 21, 2022 Item Number: 5.j
Attachment(s): Vol agency funding
Reviewed By:
SUMMARY:
In Fire and Rescue’s FY23 County Budget Request , it was requested to increase the volunteer
base allotments by an additional $3000 per service the agency offered. However, the FRC has
endorsed a plan to give fire departments an additional $3,500 base amount and $1,500 base
increase for EMS agencies. Also, Angel Search and Rescue would receive an additional $1000.
This amounted to an overall increase of $91,000 to line 100-4-032200-566100. Additionally, it
was requested to increase the EMS pay per call from $15 a call to $25 a call. This would amount
to an overall increase of $77,500 for line 100-4-032200-566400. These requests were not funded
but those requested amounts were placed in the contingency funds. The Fire and Rescue
Commission (FRC) has discussed this matter at the May meeting and a motion was put forth to
request the Board of Supervisors (Board) transfer funds from FY23 contingencies to the
appropriate fire and rescue budget lines to fund the requested increases.
FINANCIAL IMPACT AND FUNDING SOURCE:
If the full Board approves the above requests, $97,000 would need to be transferred from the
FY23 County Budget Contingency Line to Line Item 100-4-032200-566100, and $77,500 would
need to be transferred from FY23 County Budget Contingency Line to Line Item 100-4-032200-
566400 allowing from an increase in the EMS pay per call of $25/call.”
RECOMMENDATION:
For the Committee’s review and consideration.
MOTION:
For the Committee’s review and consideration.
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Agency
FY21 1st due
Fire call volume
FY21
EMS
Calls vol
Fire
$26,500
base
($3500 ↑)
over 200
fire calls
annual
+$17,000
B/w 100 -
200 fire
calls
annual
+$12,000
B/w 50 -
100 calls
annual
+$4000
EMS First
responder
+$7500
EMS
$26,500
Base
($1500 ↑)
over 900
annual
EMS calls
+$27,500
b/w 500-
900
annual
ems calls
$23,000
FY23
Proposed
allotment (if
funded)
FY22
allotment
increase or
loss
increase
due to call
vol
Dry Fork FD 17* 58 fire / 78 f/r $26,500 $4,000 $7,500 $38,000 $30,500 $7,500 $4,000
Chatham Fire Dept21 267 $26,500 $17,000 $43,500 $40,000 $3,500
Gretna Fire & Rescue 22 302 1576 $26,500 $17,000 $26,500 $27,500 $97,500 $92,500 $5,000
Ringgold Fire & Rescue 23 154 936 $26,500 $12,000 $26,500 $27,500 $92,500 $87,500 $5,000
Kentuck FD 24* 95 fire/117 f/r $26,500 $4,000 $7,500 $38,000 $34,500 $3,500
Tunstall Fire & Rescue 25 103 606 $26,500 $12,000 $26,500 $23,000 $88,000 $75,000 $13,000 $8,000
Renan FD 26 88 $26,500 $4,000 $30,500 $27,000 $3,500
Mt Cross Fire & Rescue 27* 98 fire /114 f/r $26,500 $4,000 $7,500 $38,000 $34,500 $3,500
Riceville/Java FD 29 76 $26,500 $4,000 $30,500 $27,000 $3,500
Bachelors Hall Fire & Rescue 30 92 260 $26,500 $4,000 $26,500 $57,000 $52,000 $5,000
Hurt FD 31 224 $26,500 $17,000 $43,500 $40,000 $3,500
Climax FD 32 74 $26,500 $4,000 $30,500 $27,000 $3,500
Mt Hermon Fire & Rescue 33 160 834 $26,500 $12,000 $26,500 $23,000 $88,000 $83,000 $5,000
Blairs Fire & Rescue 34 304 1069 $26,500 $17,000 $26,500 $27,500 $97,500 $92,500 $5,000
Callands Fire & Rescue 35 89 369 $26,500 $4,000 $26,500 $57,000 $48,000 $9,000 $4,000
Laurel Grove FD 36 37 $26,500 $26,500 $23,000 $3,500
Brosville Fire & Rescue 37 171 501 $26,500 $12,000 $26,500 $23,000 $88,000 $83,000 $5,000
Cascade FD 38 73 155 $26,500 $4,000 $26,500 $57,000 $48,000 $9,000 $4,000
Cool Branch Fire Dept 39 55 $26,500 $4,000 $30,500 $27,000 $3,500
Riverbend FD 40 20 $26,500 $26,500 $23,000 $3,500
Keeling FD 42 55 $26,500 $4,000 $30,500 $23,000 $7,500 $4,000
Chatham Rescue Squad 1004 $26,500 $27,500 $54,000 $52,500 $1,500
Cool Branch Rescue Squad 144 $26,500 $26,500 $25,000 $1,500
Angel Search and Rescue $3,000 $2,000 $1,000
* First Responder agency $1,212,500 $115,000 $24,000
** Add'l increase b/c of increase in call volume
need $24k at minimum due to increased call volumes in FY23.
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