05-17-2022 Work Session Agenda Packet
BOARD OF SUPERVISORS
WORK SESSION
Tuesday, May 17, 2022 – 2:00 PM
Board Meeting Room
39 Bank Street, SE,
Chatham, Virginia 24531
AGENDA
1. CALL TO ORDER (2:00 PM)
2. ROLL CALL
3. AGENDA ITEMS TO BE ADDED
4. APPROVAL OF AGENDA
For the citizens’ convenience, all Work Session and Committee Meetings are now being
recorded and can be viewed on the same YouTube location as the Board of Supervisor’s
Business Meetings. Please remember that the Board’s Work Session is designed for
internal Board and County Staff communication, discussion, and work. It is not a
question and answer session with the audience. Accordingly, during the Work Session,
no questions or comments from the audience will be entertained. Respectfully, any
outbursts or disorderly conduct from the audience will not be tolerated and may result in the offending person’s removal from the Work Session. As a reminder, all County
citizens, and other appropriate parties as designated by the Board’s Bylaws, are permitted
to make comments under the Hearing of the Citizens’ Section of tonight’s Business
Meeting.
5. PRESENTATIONS
a. Reassessment Presentation (Staff Contact: Dave F. Arnold)
6. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. Wayside Park Bridge Funding (Staff Contact: Justin G. Price)
7. BUSINESS MEETING DISCUSSION ITEMS
8. CLOSED SESSION
Work Session - May 17, 2022
a. Discussion, consideration, or interviews of prospective candidates for employment;
assignment, appointment, promotion, performance, demotion, salaries, disciplining,
or resignation of specific public officers, appointees, or employees of any public
body. (Contact: Board of Supervisors)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(1)
Subject Matter: County Administrator
Purpose: Review of Applicants/Next Steps
b. Consultation with legal counsel employed or retained by a public body regarding
specific legal matters requiring the provision of legal advice by such counsel. (Staff
Contact: J. Vaden Hunt, Esq.)
(1) Legal Authority:
Subject Matters:
of Chatham
Virginia Code § 2.2-3711(A)(8)
Jail Land Acquisition/Procurement; County/Town
of Chatham Master Water and Sewer Agreement;
Legal Consultation/Legal Advice Regarding the
Same
Purpose:
c. Discussion concerning a prospective business or industry or the expansion of an
existing business or industry where no previous announcement has been made of the
business' or industry's interest in locating or expanding its facilities in the community.
(Staff Contact: Matthew D. Rowe)
Virginia Code § 2.2-3711(A)(5)
Unannounced Prospective Businesses/Industries
General Economic Development Projects Update
(1) Legal Authority:
Subject Matter:
Purpose:
RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION
a. Closed Session Certification (Staff Contact: Kaylyn M. McCluster)
ADJOURNMENT
9.
10.
VATI Grant; Reassessment Proposal, Landfill Contract
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Reassessment Presentation (Staff Contact: Dave F. Arnold)
Staff Contact(s): Dave F. Arnold
Agenda Date: May 17, 2022 Item Number: 5.a
Attachment(s):
Reviewed By:
Dave F. Arnold, Assistant County Administrator, will update the Board on the Reassessment
RFP status. He will also allow for the vendor who responded to the RFP to provide a brief
overview of how it would approach the 2024 Reassessment Project if awarded. Related
documentation will be distributed at the Work Session.
5.a
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Wayside Park Bridge Funding (Staff Contact: Justin G. Price)
Staff Contact(s): Justin P. Price
Agenda Date: May 17, 2022 Item Number: 6.a
Attachment(s): BOS Wayside Park Project Presentation Final
Reviewed By:
Justin G. Price, County Parks and Recreation Director, will brief the Board on funding needs for
the repair of the bridge at Wayside Park. Mr. Price has provided the attached presentation for the
Board’s review.
6.a
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WAYSIDE PARK PROJECT
6.a.a
Packet Pg. 5 Attachment: BOS Wayside Park Project Presentation Final (3173 : Wayside Park Bridge
WAYSIDE PARK
OVERVIEW
First created during the Great
Depression by FDR’s Civilian
Conservation Corps(CCC)
Originally used as a picnic
stop
One of seven “wayside
parks” in VA
For people travelling along
what is now U.S. 29
business, the park served
as a real attraction
Thousands visited the park
over the years
6.a.a
Packet Pg. 6 Attachment: BOS Wayside Park Project Presentation Final (3173 : Wayside Park Bridge
FUNDING RECEIVED
FOR
WAYSIDE PARK
DRF-Wayside Park Planning Grant -$7,500
Virginia Outdoors Foundation –$106,460
DRF –Wayside Park Improvement Grant -$306,540
J.T. Minnie Maude -$100,000
Local Award -$150,000
Savings from Parks and Recreation Budget -$55,000
Funds available to date -$75,920.06
Request to move $11,500 from recreation equipment line to
Wayside Park Project
If approved, the available funds
would be $87,420.06
6.a.a
Packet Pg. 7 Attachment: BOS Wayside Park Project Presentation Final (3173 : Wayside Park Bridge
WAYSIDE PARK
IMPROVEMENTS
New Destination Playground
Walking Trails
Amphitheatre
Power
Shelters
Pavilion
Picnic Tables
Historical Swinging Bridge
Love Sign
Bathrooms
6.a.a
Packet Pg. 8 Attachment: BOS Wayside Park Project Presentation Final (3173 : Wayside Park Bridge
6.a.a
Packet Pg. 9 Attachment: BOS Wayside Park Project Presentation Final (3173 : Wayside Park Bridge
BRIDGE
DESIGN
New timber decking
New Stringers and Timber
Diaphragms
New Timber floor beams
New Timber rail
Repointing Masonry Joints
Suspension cable and floor beam
hanger system
Design includes mobilization and
maintenance of traffic
Dismantle and remove portion of
existing structure
6.a.a
Packet Pg. 10 Attachment: BOS Wayside Park Project Presentation Final (3173 : Wayside Park Bridge
6.a.a
Packet Pg. 11 Attachment: BOS Wayside Park Project Presentation Final (3173 : Wayside Park Bridge
6.a.a
Packet Pg. 12 Attachment: BOS Wayside Park Project Presentation Final (3173 : Wayside Park Bridge
FINANCIAL
IMPACT
Low bid for the project –$292,724
Parks and recreation funds -
$87,420.06
Funding needed -$205,303.94
Request funds come from Building
and Grounds Improvement fund
6.a.a
Packet Pg. 13 Attachment: BOS Wayside Park Project Presentation Final (3173 : Wayside Park Bridge
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Discussion, consideration, or interviews of prospective candidates for
employment; assignment, appointment, promotion, performance,
demotion, salaries, disciplining, or resignation of specific public officers,
appointees, or employees of any public body. (Contact: Board of
Supervisors)
Staff Contact(s): Board of Supervisors
Agenda Date: May 17, 2022 Item Number: 8.a
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(1)
Subject Matter: County Administrator
Purpose: Review of Applicants/Next Steps
8.a
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Consultation with legal counsel employed or retained by a public body
regarding specific legal matters requiring the provision of legal advice by
such counsel. (Staff Contact: J. Vaden Hunt, Esq.)
Staff Contact(s): J. Vaden Hunt, Esq.
Agenda Date: May 17, 2022 Item Number: 8.b
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matters: Jail Land Acquisition/Procurement; County/Town of Chatham
Master Water and Sewer Agreement; VATI Grant; Reassessment;
Landfill Contract
Purpose: Legal Consultation/Legal Advice Regarding the Same
8.b
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Discussion concerning a prospective business or industry or the expansion
of an existing business or industry where no previous announcement has
been made of the business' or industry's interest in locating or expanding
its facilities in the community. (Staff Contact: Matthew D. Rowe)
Staff Contact(s): Matthew D. Rowe
Agenda Date: May 17, 2022 Item Number: 8.c
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Unannounced Prospective Businesses/Industries
Purpose: General Economic Development Projects Update
8.c
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Closed Session Certification (Staff Contact: Kaylyn M. McCluster)
Staff Contact(s): J. Vaden Hunt, Esq.
Agenda Date: May 17, 2022 Item Number: 9.a
Attachment(s):
Reviewed By:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”)
Work Session on May 17, 2022, the Board hereby certifies by a recorded vote that to the best of
each Board Member’s knowledge only public business matters lawfully exempted from the Open
Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the
Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed
Meeting. If any Board Member believes that there was a departure from the requirements of the
Act, he shall so state prior to the vote indicating the substance of the departure. The Statement
shall be recorded in the Board's Minutes.
Vote
Timothy W. Chesher Yes/No
Darrell W. Dalton Yes/No
Timothy W. Dudley Yes/No
Ronald S. Scearce Yes/No
Robert (“Bob”) W. Warren Yes/No
Jessie L. Barksdale Yes/No
William V. (“Vic”) Ingram Yes/No
9.a
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