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04-19-2022 Business Meeting Agenda Packet BOARD OF SUPERVISORS BUSINESS MEETING Tuesday, April 19, 2022 – 7:00 PM Board Meeting Room 39 Bank Street, SE, Chatham, Virginia 24531 AGENDA 1. CALL TO ORDER (7:00 PM) 2. ROLL CALL 3. MOMENT OF SILENCE 4. PLEDGE OF ALLEGIANCE 5. AGENDA ITEMS TO BE ADDED 6. APPROVAL OF AGENDA 7. CONSENT AGENDA a. Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster) b. March County Bill List Approval (online); (Staff Contact: Kimberly G. Van Der Hyde) c. Appointment: Fire and Rescue Commission (Coleman Mayhew); (Staunton River District); (Supervisor Dudley) d. Appointment: DSS (Chairman Ingram) e. Appointment: CPMT (Kimberly G. Van Der Hyde); (Staff Contact: Cheryl J. Boswell) f. Appointment: CPMT (Supervisor Barksdale); (Supervisor Ingram) g. SVMP Sewer Pump Station and Force Main Project Construction Bid Award Approval (Staff Contact: Christopher Adcock) h. Water Meter Endpoint Replacement Contract Award Approval (Staff Contact: Christopher Adcock) Business Meeting - April 19, 2022 i. Faith Christian SVMP Sewer Easement Approval (Staff Contact: Christopher Adcock) j. PCC Chapter 35 (Zoning) Mass Revision Bid Award Approval (Staff Contact: Emily S. Ragsdale) k. COMLINK MOA Execution Approval (Staff Contact: Christopher C. Slemp) l. ARPA Applications (April 2022) Approval (Staff Contact: Christopher C. Slemp) m. Purchase of Service Weapon (Corporal Kenneth Glass ) Approval (Contact: Sheriff Taylor) n. Courthouse Complex Security Alert System Replacement Contract Award Approval (Contact: Sheriff Taylor) o. Community Center Lease Agreement Revision Approval (Removal of Allowing Alcohol); (Staff Contact: Justin G. Price) p. NRCS Cherrystone and Roaring Fork Dams Design Agreements Execution & Appropriation Approval Ratification (Staff Contact: Dave F. Arnold) q. Budget Amendments Approval (Grant Awards); (Staff Contact: Kimberly G. Van Der Hyde) r. Courthouse Security Budget Amendment (Staff Contact: Kimberly G. Van Der Hyde) s. Revised Staunton River Plastics Support Agreement Approval (Staff Contact: Matthew D. Rowe) t. Resolution # 2022-04-02 (Honoring Jack Garrett’s Retirement) Adoption (Staff Contact: Kaylyn M. McCluster) u. Resolution # 2022-04-03 (WestRock Rail Project Local Support) Adoption (Staff Contact: Matthew D. Rowe) v. Resolution # 2022-04-04 (Tunstall High School Boys' Basketball) Approval (Supervisor Ingram) w. Proclamation (NACO County Government Month) Adoption (Staff Contact: Kaylyn M. McCluster) 8. PRESENTATIONS a. Resolution Presentations (Contact: Board of Supervisors) b. IALR Update Presentation (Dr. Betty Jo Foster); (Staff Contact: Kaylyn M. McCluster) 9. HEARING OF THE CITIZENS Each person addressing the Board under Hearing of the Citizens shall be a resident or land owner of the County, or the registered agent of such resident or land owner. Each person shall step up, give his/her name and district in an audible tone of voice for the record, and unless further time is granted by the Chairman, shall limit his/her address to Business Meeting - April 19, 2022 three (3) minutes. No person shall be permitted to address the Board more than once during Hearing of the Citizens. All remarks shall be addressed to the Board as a body and not to any individual member thereof. Hearing of the Citizens shall last for a maximum of forty-five (45) minutes. Any individual that is signed up to speak during said section who does not get the opportunity to do so because of the aforementioned time limit, shall be given speaking priority at the next Board meeting. Absent Chairman’s approval, no person shall be able to speak who has not signed up. 10. PUBLIC HEARINGS A. Rezoning Public Hearings Pursuant to Article V, Division 6, of the Pittsylvania County Zoning Ordinance, the Board of Supervisors have been empowered to hear and decide specific zoning issues and zoning map changes in support of said Ordinance. In accomplishing this important task, the Board is responsible for promoting the health, safety, and general public welfare of the citizens of Pittsylvania County. The Board must ensure that all of its decisions and regulations be directed to these goals and that each be consistent with the environment, the comprehensive plan, and in the best interest of Pittsylvania County, its citizens, and its posterity. Case 1: Public Hearing: Case R-22-007 Barry and Jeanette Haskins; Rezoning, R- 1, Residential Suburban Subdivision District, to A-1, Agricultural District; The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioners' request be granted (Supervisor Dalton) Case 2: Public Hearing: Case R-22-010 Mark Blanchett; Rezoning from RC-1, Residential Combined Subdivision District, to A-1, Agricultural District; The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioners' request be granted (Supervisor Ingram) B. Other Public Hearings Each person addressing the Board under a Public Hearing shall step up, give his/her name and district, and/or his/her place of residency for non-County citizens, in an audible tone of voice for the record, and unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes; speakers for a group shall be limited to ten (10) minutes. Speakers shall conclude their remarks at that time, unless the consent of the Board is affirmatively given to extend the speakers allotted time. Absent Chairman’s approval, no person shall be able to speak who has not signed up. 1. Public Hearing: PCC Chapter 35 (Zoning Ordinance); (PCC Sections 35-178 and 35- 179) Revisions (Staff Contact: Emily S. Ragsdale) 2. Public Hearing: PCC § 6-6.3 (Property Exempt by Classification or Designation); (First Pentecostal Holiness Church) Revision (Contact: The Honorable Robin C. Goard) 3. Public Hearing: PCC § 2-12 (Duplicate License Tags) Revision (Staff Contact: Christopher C. Slemp) Business Meeting - April 19, 2022 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. MATTERS FROM WORK SESSION (IF ANY) 14. BOARD MEMBER REPORTS 15. COUNTY ADMINISTRATOR REPORTS 16. ADJOURNMENT Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster) Staff Contact(s): Kaylyn M. McCluster Agenda Date: April 19, 2022 Item Number: 7.a Attachment(s): 03-15-2022 Finance Committee Meeting - DRAFT 03-15-2022 Work Session - DRAFT 03-15-2022 Business Meeting - DRAFT 04-04-2022 - Called Meeting - Budget Public Hearings - DRAFT 04-11-2022 - Called Meeting - Budget Approval - DRAFT Reviewed By: SUMMARY: For the Board’s review and consideration, attached are the following Board Meeting Minutes: (1) 03/15/2022 (Finance Committee); (2) 03/15/2022 (Work Session); (3) 03/15/2022 (Business Meeting); (4) 04/04/2022 (Called Meeting – Budget Public Hearings); and (5) 04/11/2022 (Called Meeting – Budget Approval). FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board adopt the Board Meeting Minutes as attached and presented. MOTION: “I make a Motion to adopt the Board Meeting Minutes as attached and presented.” 7.a Packet Pg. 5 PITTSYLVANIA COUNTY FINANCE COMMITTEE REGULAR MEETING March 15, 2022 VIRGINIA: Pittsylvania County’s Finance Committee was held on March 15, 2022, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (2:00 PM.) Dalton called the Meeting to order at 2:00 PM. ROLL CALL The following Members were present: Attendee Name Title Status Arrived Darrell Dalton Chairman - Callands-Gretna District Present 1:51 PM Jessie L. Barksdale Supervisor - Banister District Present 1:52 PM Tim Chesher Supervisor - Dan River District Absent William V. ("Vic") Ingram Supervisor - Tunstall District Present 1:50 PM Dudley, Scearce, and Warren were also in attendance. AGENDA ITEMS TO BE ADDED None. APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Barksdale SECONDER: Ingram AYES: Dalton, Barksdale, Ingram ABSENT: Chesher NEW BUSINESS a. FY23 County Budget Presentation (Staff Contact: Clarence C. Monday) Monday presented the FY 23 County Budget to the Committee. The presentation can be found on the County’s website at www.pittsylvaniacountyva.gov. Monday recapped FY 2022 highlights that included Landfill Cell Construction, Economic Development, and the Internship Program. He stated there has been a lot of progress made in Economic Development such as Tyson announcing 376 jobs with a $300M capital investment. Walraven announced 46 jobs $7.15M capital investment. J&J Trucking announced 27 jobs and $5.2M investment. IPG announced 50 jobs and $45M in capital investment. There have been 2,442 jobs added in the County since 2015. Some of the FY 2023 Budget Priorities include realistic revenue forecasts, no tax rate increases, 7.a.a Packet Pg. 6 Attachment: 03-15-2022 Finance Committee Meeting - DRAFT (3107 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Finance Committee March 15, 2022 Regular Meeting maintain strong fund balance, adequate local school funding, keep pace with inflation in operational costs, fund immediate capital needs, build landfill reserves, jail project, fund vital county positions, and adequate employee compensation. There is no tax rate increase included in the proposed Budget. Warren stated due to the increased funding for schools, they are losing money instead of it being an increase. The Composite Index increased which means the County’s match has increased. Dudley thanked Monday for his presentation. b. FY23 County Budget Public Hearing Advertisement Authorization Recommendation (Staff Contact: Clarence C. Monday) Motion to recommend the full Board authorize the advertisement of the FY23 County Budget as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Barksdale SECONDER: Dalton AYES: Dalton, Barksdale, Ingram ABSENT: Chesher MATTERS FROM COMMITTEE MEMBERS • Ingram stated in the beginning this was a mess and this was hard to come up with a Budget without a tax increase and thanked Van Der Hyde. • Dalton thanked County Staff as well. ADJOURNMENT Dalton adjourned the Meeting at 2:36 PM. 7.a.a Packet Pg. 7 Attachment: 03-15-2022 Finance Committee Meeting - DRAFT (3107 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) PITTSYLVANIA COUNTY BOARD OF SUPERVISORS WORK SESSION March 15, 2022 VIRGINIA: Pittsylvania County Board of Supervisors’ Work Session was held on March 15, 2022, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. Ingram called the Meeting to order at 3:00 PM. The following Members were present: CALL TO ORDER (3:00 PM) Ingram called the Meeting to Order at 3:00 PM. ROLL CALL The following Members were present: Attendee Name Title Status Arrived William V. ("Vic") Ingram Chairman - Tunstall District Present 2:41 PM Jessie L. Barksdale Vice Chairman - Banister District Present 2:42 PM Tim Chesher Supervisor - Dan River District Absent Darrell Dalton Supervisor - Callands-Gretna District Present 2:44 PM Timothy W. Dudley Supervisor - Staunton River District Present 2:39 PM Ronald S. Scearce Supervisor - Westover District Present 2:42 PM Robert ("Bob") W. Warren Supervisor - Chatham-Blairs District Present 2:39 PM AGENDA ITEMS TO BE ADDED Motion to make the following revisions to the Agenda: -Remove item 5b; and -Add discussion of Rage Plastics Transformer as item 6(e). RESULT: ADOPTED [UNANIMOUS] MOVER: Dudley SECONDER: Dalton AYES: Ingram, Barksdale, Dalton, Dudley, Scearce, Warren ABSENT: Chesher APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Warren SECONDER: Dudley AYES: Ingram, Barksdale, Dalton, Dudley, Scearce, Warren ABSENT: Chesher ITEMS REMOVED FROM AGENDA 7.a.b Packet Pg. 8 Attachment: 03-15-2022 Work Session - DRAFT (3107 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors March 15, 2022 Work Session a. 2022 VATI Grant Next Steps Discussion (Staff Contact: Dave F. Arnold); (Presenter: Michael Armbrister; WPPDC); (15 minutes) PRESENTATIONS a. Water and Sewer Extension Policy Presentation (Staff Contact: Chris D. Adcock); (Presenter: C. Archer, Freese & Nichols); (10 minutes) Charles Archer, Freese & Nichols, presented an update regarding the water and sewer extension policy to the Board. His presentation can be found on the County's website at www.pittsylvaniacountyva.gov. Warren asked if there is a landowner who has a sizeable piece of property zoned residential and have sections that they develop, that could circumvent this process. Warren encouraged his colleagues to look at putting this into the policy to prevent issues such as these. He asked for Adcock, Ragsdale, and Hunt to review this matter and bring something back that protects the buyer. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. Horseshoe Road Water Extension Discussion (Staff Contact: Chris D. Adcock); (10 minutes) Adcock stated the County has received Water Service Interest Forms from County residents in the proposed service area of the Horseshoe Road water extension. The original request was on the Eastern side of Horseshoe Road, but after discussions with Board Members, there were requests from other residents in the area that the Western side be considered as well. County Staff sent out 139 property service requests, to see if there was interest for that. To date, there have been 57 positive responses, which is 41% participation rate. Adcock stated they are moving forward with the engineering of the entire loop, and there may be two (2) or three (3) options on the bid. b. Convenience Centers Construction Discussion (Staff Contact: Chris D. Adcock); (10 minutes) Adcock stated that due to the construction of the new waste collection centers, the goals at Level Run, Climax, and Meadow Ridge Road are to eliminate the front load or “green box” collection sites near these new sites. The “green box” sites are emptied by an outside contractor and County Staff desires to eliminate that cost when access to a collection center is within five (5) miles driving distance to County citizens. The Pittsville site can be eliminated without any real issues for the residents in that area. Being able to remove some of these green box sites will net a savings of about $22,000 per year, due to the cost of picking these up. c. Energy Services Performance Contract Proposal Discussion (Staff Contact: Richard N. Hicks); (10 minutes) Hicks stated that as previously discussed, the County is facing significant maintenance issues with the Moses Building. At the recent Building and Property Committee Meeting, there was 7.a.b Packet Pg. 9 Attachment: 03-15-2022 Work Session - DRAFT (3107 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors March 15, 2022 Work Session discussion about utilizing ARPA funding to cover said potential costs. Due to budgeting concerns, those funds will probably not be available for that purpose. Virginia has a list of approved firms that can provide Energy Performance Services to localities. County Staff contacted a couple of those firms last year and provided them with detailed utility information on County buildings to determine if an Energy Performance Agreement would be feasible as a potential method of reducing energy costs. The only firm to respond was Ameresco, Inc. (“Ameresco”). Ameresco completed an initial review of the County utility bills and determined that there was potentially enough energy savings through targeted building modifications that could be utilized to fund the debt service on over $800,000 of building improvements. Under the terms of an Energy Savings Performance Agreement, the energy savings would be guaranteed by the firm, or it would be required to make up the difference. Ameresco’s Staff provided County Staff with a presentation of its findings and a list of potential projects. Ameresco’s evaluation was based on current utility rates, and according to its records, Dominion will be increasing rates about twenty percent (20%) on July 1, 2022. Such a rate increase would increase the potential savings to a greater level. County Staff was able to request a proposal from this firm through the Interlocal Purchasing System Cooperative Purchasing Contract 170103 as the method of procurement. Ameresco will take a much more detailed evaluation of all County buildings, and working with County Staff, will develop a detailed action plan for building improvements that will generate enough energy savings to cover the debt service for those projects. This method has the potential to cover a significant portion of the costs related to the Moses Building. Ameresco will take a much more detailed evaluation of all County buildings, and working with County Staff, will develop a detailed action plan for building improvements that will generate enough energy savings to cover the debt service for those projects. This method has the potential to cover a significant portion of the costs related to the Moses Building. d. Finance Committee Recommendations (Staff Contact: Clarence C. Monday); (10 minutes) Monday stated the proposed Budget presentation was given at the earlier Finance Committee Meeting and the Board now needs to authorize County Staff to advertise for the Budget Public Hearings. There was consensus from the Board to forward this to the Business Meeting Agenda. e. Discussion of Rage Plastics Transformer There is anticipation that a big project will come in to use a lot of water and help pay for water improvements. There is a large storage tank at the SVMP that Staunton River Plastics has requested to utilize for fire protection, and the County needs a reliable way to fill that tank. A purchase of a transformer is needed to update the existing withdrawal station, which is at the Staunton River. Hopefully since there is no large user there at this time, the tank will only need to be filled up once and it will just sit there, if there are no fires. The owners of the property have requested the County share in the cost of the transformer, and it’s about $40,000, but there is a timing issue. They have requested to go in on a 50/50 cost share basis. If a large user comes 7.a.b Packet Pg. 10 Attachment: 03-15-2022 Work Session - DRAFT (3107 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors March 15, 2022 Work Session in as anticipated, they will reimburse the $20,000. There was consensus of the Board to add this item to the Business Meeting Agenda for approval. BUSINESS MEETING DISCUSSION ITEMS CLOSED SESSION The Board entered Closed Session at 4:05 PM. Motion to enter Closed Session. RESULT: ADOPTED [UNANIMOUS] MOVER: Warren SECONDER: Dudley AYES: Ingram, Barksdale, Dalton, Dudley, Scearce, Warren ABSENT: Chesher a. Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. (Staff Contact: Chris D. Adcock) (1) Legal Authority: Virginia Code § 2.2-3711(A)(3) Subject Matter: Drain Field Lease Purpose: Discussion/Consultation Regarding the Same b. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (Staff Contact: Matthew D. Rowe) (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matter: General Economic Development Projects Update Purpose: Review/Consultation Regarding the Same c. Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body. (Contact: Board of Supervisors) (1) Legal Authority: Virginia Code § 2.2-3711(A)(1) Subject Matter: County Administrator Purpose: Review of Applicants/Next Steps d. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (Staff Contact: J. Vaden Hunt, Esq.) (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) 7.a.b Packet Pg. 11 Attachment: 03-15-2022 Work Session - DRAFT (3107 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors March 15, 2022 Work Session Subject Matters: Jail Land Acquisition/Procurement Purpose: Legal Consultation/Legal Advice Regarding the Same (2) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matters: Reassessment Purpose: Legal Consultation/Legal Advice Regarding the Same RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION The Board returned to Open Session at 6:50 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Work Session on March 15, 2022, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Darrell W. Dalton Yes Timothy W. Dudley Yes Ronald S. Scearce Yes Robert (“Bob”) W. Warren Yes Jessie L. Barksdale Yes William V. (“Vic”) Ingram Yes ADJOURNMENT Ingram adjourned the Meeting at 6:51 PM. 7.a.b Packet Pg. 12 Attachment: 03-15-2022 Work Session - DRAFT (3107 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) PITTSYLVANIA COUNTY BOARD OF SUPERVISORS BUSINESS MEETING March 15, 2022 VIRGINIA: The Pittsylvania County Board of Supervisors’ (“Board”) Business Meeting was held on March 15, 2022, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (7:00 PM) Ingram called the Meeting to Order at 7:00 PM. ROLL CALL The following Members were present: Attendee Name Title Status Arrived William V. ("Vic") Ingram Chairman - Tunstall District Present 6:52 PM Jessie L. Barksdale Vice Chairman - Banister District Present 6:52 PM Tim Chesher Supervisor - Dan River District Remote Darrell Dalton Supervisor - Callands-Gretna District Present 6:54 PM Timothy W. Dudley Supervisor - Staunton River District Present 6:52 PM Ronald S. Scearce Supervisor - Westover District Present 6:52 PM Robert ("Bob") W. Warren Supervisor - Chatham-Blairs District Present 6:52 PM Chesher participated remotely from his residence, 3101 Rocksprings Road, Ringgold, Virginia 24586. AGENDA ITEMS TO BE ADDED Motion to add the following items to the Agenda under Matters from Work Session: -Reassessment Resolution # 2022-03-03; -Ameresco Energy Agreement; -Healthcare LPA; -Rage Plastics Transformer; -FY 23 School Budget Public Hearing Advertisement Authorization; and -FY 23 County Budget Public Hearing Advertisement Authorization. RESULT: ADOPTED [UNANIMOUS] MOVER: Dalton SECONDER: Dudley AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren APPROVAL OF AGENDA Motion to approve Agenda. 7.a.c Packet Pg. 13 Attachment: 03-15-2022 Business Meeting - DRAFT (3107 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors March 15, 2022 Business Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: Warren SECONDER: Barksdale AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren CONSENT AGENDA Motion to approve Consent Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Warren SECONDER: Dudley AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren a. Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster) b. February Bill List Approval (online); (Staff Contact: Kimberly G. Van Der Hyde) c. Resolution # 2022-03-01 (Honoring Cathleen Drake-McGarvey, Presidential Award for Excellence in Science Teaching Recipient) Adoption (Staff Contact: Kaylyn M. McCluster) d. Resolution # 2022-03-02 (Honoring Westover Christian Academy Boys' Basketball State Championship) Adoption (Staff Contact: Kaylyn M. McCluster) e. Proclamation: National Public Safety Telecommunicators Week (Staff Contact: Kaylyn M. McCluster) f. Proclamation: Sexual Assault Awareness Month (April); (Staff Contact: Kaylyn M. McCluster) g. SVMP Sewer Pump Purchase Ratification (Staff Contact: Chris D. Adcock) h. A.C. Power, LLC, First Amendment to Land Lease Option Agreement Approval (Staff Contact: Richard N. Hicks) i. Motley Convenience Center Reconfiguration Professional Services Award Approval (Staff Contact: Richard N. Hicks) j. Berry Hill Convenience Center Reconfiguration Professional Services Award Approval (Staff Contact: Richard N. Hicks) k. Ringgold Rail Restoration Project Bid Award Approval (Staff Contact: Richard N. Hicks) l. Ringgold Trail Restoration Project Bid Award Approval (Staff Contact: Richard N. Hicks) m. RSAF Grant Application Submission Approval (Staff Contact: Christopher C. Slemp) n. FRC ARPA Funding Application Approval (Staff Contact: Christopher C. Slemp) o. Appointment: DPCS (Banister District); (Contact: Supervisor Barksdale) PRESENTATIONS 7.a.c Packet Pg. 14 Attachment: 03-15-2022 Business Meeting - DRAFT (3107 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors March 15, 2022 Business Meeting a. Resolution and Proclamation Presentations (Contact: Board of Supervisors) Resolution #2022-03-01 was presented to Cathleen Drake-McGarvey, and Resolution # 2022-03- 02 was presented to the Westover Christian Academy Boys Basketball Team. b. Danville DMO Regional Tourism Update Presentation (Staff Contact: Clarence C. Monday); (Presenter: Corrie T. Bobe) Corrie Bobe, City of Danville Economic Development Director, introduced Lisa Meriwether, Tourism Manager, and she gave a DMO Regional Tourism Update, which can be found on the County’s website at www.pittsylvaniacountyva.gov. HEARING OF THE CITIZENS Jim Scearce, Westover District, spoke on the leadership of the Board costing the County the biggest Economic Development company to the state of Ohio, which was to be a $20 billion investment project. He stated that one (1) Board Member spent time trying to undermine the other Board members. He also voiced his disagreement with the recent advertisement for County Administrator, not requiring any management experience in government. Barbara Hancock, Callands-Gretna District, spoke on protection, health, and the well-being of the County citizens. She spoke on water quality and some citizens receive their water through the former PCSA, which contains contaminants to cause health issues. Others get their water from a well that has been contaminated by fertilizer, herbicides, and pesticides. The usage of these chemicals can go deep into the ground and can contaminate the water. Hancock proposed the County provide a water filtering system for all County citizens. She also stated that there has been an increase in certain health issues since the installation of these smart meters, and she proposed for each County citizen to have reasonable cost options to go back to analogue readers. Many citizens do not know that these issues could be the cause of their health problems. Willie Fitzgerald, Banister District, spoke in opposition of the Reassessment Project. He stated he has been approached by various people in the County regarding this issue. One (1) had property valued at $38,000 and went up to $72,000 on these senior citizens that were sharecroppers. Another had theirs’ go up from $132,000 to $202,000. He is hearing the same complaint from all over the County from different citizens. Many do not even know how to understand or how to read the assessment paper that was sent in the mail. Another situation had a property go from $404,000 to $712,060. There was a mistake with this property and the house was 3,000 square feet, but Brightminds assessed it at 7,000 square feet. Gene Evans, Westover District, stated he is 74 years old and his wife and him are retired and living on social severity, and $500 per month from a 401K. They own twenty-five (25) acres of planted pines that will not be harvestable for another twenty (20) years. They also own another twenty (20) acres, that was not replanted and was grown back in hardwood, which will not be harvestable for another fifty (50) years. It does qualify for the land use program. The taxes are burdensome since it doesn’t generate any income and feels it should be tax exempt until it generates income. 7.a.c Packet Pg. 15 Attachment: 03-15-2022 Business Meeting - DRAFT (3107 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors March 15, 2022 Business Meeting PUBLIC HEARINGS Rezoning Public Hearings Case 1: Public Hearing: Case R-22-004 John David & Audrey Moss; Rezoning, R-1, Residential Suburban Subdivision District, to A-1, Agricultural District; The Planning Commission recommended, by an 7-0 vote, with no opposition, that the Petitioner’s request be granted (Supervisor Scearce) In Case R-22-004, John and Audrey Moss (“Petitioners”) have petitioned to rezone a total of 34.25 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow for agricultural uses). The subject property is located on State Road 311/Berry Hill Road, in the Westover Election District, and shown on the Tax Maps as GPIN # 1377-64-3703. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On February 15, 2022, the Planning Commission recommended, by an 7-0 vote, with no opposition, that the Petitioner’s request be granted. Ingram opened the Public Hearing at 7:46 PM. Audrey Moss was present to represent the Petition and she thanked the Board for considering her request. No one signed up to speak and Ingram closed the Public Hearing at 7:48 PM. Motion to approve the rezoning of 34.25 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be used for agricultural purposes. The rezoning would be consistent with the County’s Comprehensive Plan. RESULT: APPROVED [UNANIMOUS] MOVER: Scearce SECONDER: Warren AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren Case 2: Public Hearing: Case R-22-005 Miriam Sanchez-Maldonador & Alexis Ocasio- Diaz; Rezoning, R-1, Residential Suburban Subdivision District, to A-1, Agricultural District; The Planning Commission recommended, by an 7-0 vote, with no opposition, that the Petitioners’ request be granted (Supervisor Dudley) In Case R-22-005, Alexis Ocasio-Diaz and Miriam Sanchez-Maldonador (“Petitioners”) have petitioned to rezone a total of 1.95 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow for second dwelling on the property). The subject property is located on State Road 640/Renan Road, in the Staunton River Election District, and shown on the Tax Maps as GPIN # 2572-15-8095. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On February 15, 2022, the Planning Commission recommended, by an 7-0 vote, with no opposition, that the Petitioners’ request be granted. Ingram opened the Public Hearing at 7:49 PM. Sanchez was present to represent the Petition. No one signed up to speak and Ingram closed the Public Hearing at 7:50 PM. 7.a.c Packet Pg. 16 Attachment: 03-15-2022 Business Meeting - DRAFT (3107 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors March 15, 2022 Business Meeting Motion to approve the rezoning of 1.95 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow for a second dwelling to be placed on the property. The rezoning would be consistent with the County’s Comprehensive Plan. RESULT: APPROVED [UNANIMOUS] MOVER: Dudley SECONDER: Warren AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren Case 3: Public Hearing: Case R-22-006 Horace Guill; Rezoning, A-1, Agricultural District, to R-1, Residential Suburban Subdivision District; The Planning Commission recommended, by an 7-0 vote, with no opposition, that the Petitioner’s request be granted (Supervisor Barksdale) In Case R-22-006, Horace Guill (“Petitioner”) has petitioned to rezone 0.997 acres, from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District (allow the property to be consolidated with a parcel zoned R-1). The subject property is located on 640/Riceville Road, in the Banister Election District, and shown on the Tax Maps as part of GPIN # 2488-65-1241. Once the property is rezoned to R-1, all uses listed under Pittsylvania County Code § 35-222 are permitted. On February 15, 2022, the Planning Commission recommended, by an 7-0 vote, with no opposition, that the Petitioner’s request be granted. Ingram opened the Public Hearing at 7:51 PM. Guill was present to represent the Petition. No one signed up to speak and Ingram closed the Public Hearing at 7:52 PM. Motion to approve the rezoning of 0.997 acres, from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District, to allow property lines to be adjusted. The rezoning would be consistent with the County’s Comprehensive Plan. RESULT: APPROVED [UNANIMOUS] MOVER: Warren SECONDER: Barksdale AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren Other Public Hearings 1. Public Hearing: PCC Chapter 18 (Subdivision Ordinance); (PCC Sections18-29 and 33) Revisions; (Staff Contact: Emily S. Ragsdale) Pittsylvania County Code (“PCC”), Chapter 18, Subdivision Ordinance, regulates the subdivision of property within the County and the review process and requirements for plats. To create a more efficient and effective way to make the required changes to the County’s GIS System when new plats are recorded, County Staff is recommending that two (2) coordinate points be required on each plat submitted for review and recordation. 7.a.c Packet Pg. 17 Attachment: 03-15-2022 Business Meeting - DRAFT (3107 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors March 15, 2022 Business Meeting Ingram opened the Public Hearing at 7:54 PM. No one signed up to speak and Ingram closed the Public Hearing at 7:55 PM. Motion to approve the PCC Chapter 18 revisions as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Warren SECONDER: Barksdale AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren 2. Public Hearing: PCC Chapter 2 (Animals and Fowl); (PCC § 2-19) Revisions (Staff Contact: Christopher C. Slemp) The Virginia Code has recently been amended relating to dangerous and vicious dogs. The proposed revisions to PCC § 2-19 match the revisions to Virginia Code. Ingram opened the Public Hearing at 7:57 PM. No one signed up to speak and Ingram closed the Public Hearing at 7:57 PM. Motion to adopt the revisions to PCC § 2-19 as attached. RESULT: APPROVED [UNANIMOUS] MOVER: Warren SECONDER: Barksdale AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren NEW BUSINESS a. Appointments: Fire and Rescue Commission (Staff Contact: Kaylyn M. McCluster) Per PCC § 11-2(c)(1)(i), each Board Member shall appoint on (1) Commission Member, who has significant Fire and/or EMS experience, from his/her County Election District to the Fire and Rescue Commission (”FRC”). The following have been recommended by each Board Member to serve as the FRC District Representatives: -Callands-Gretna District - Ben Meeks; -Banister District - Alan Casper; -Chatham-Blairs District - Bryan Shields; -Tunstall District - Ward Rowland; -Dan River District - Jimmie Hollie; and -Westover District - Tim Cassell. Per PCC § 11-2(c)(1)(ii), the Fire and Rescue Agencies in each of the quadrants of the County shall also recommend to the Board citizen members to be appointed to the FRC that have significant business experience. The following Business Leaders for each Quadrant have been 7.a.c Packet Pg. 18 Attachment: 03-15-2022 Business Meeting - DRAFT (3107 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors March 15, 2022 Business Meeting proffered: • Northwest Quadrant - Kermit King, Jr.; • Southwest Quadrant - Steve Stallings; • Northeast Quadrant - John D. Brown; and • Southeast Quadrant - Bert Sellers. Motion to appoint the Members listed to the FRC as presented. RESULT: APPROVED [6 TO 0] MOVER: Warren SECONDER: Dalton AYES: Ingram, Chesher, Dalton, Dudley, Scearce, Warren AWAY: Barksdale MATTERS FROM WORK SESSION (IF ANY) a. Reassessment Resolution #2022-03-03 Motion to approve Resolution # 2022-03-03 as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Barksdale SECONDER: Dalton AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren b. Ameresco Energy Agreement Motion to approve the Ameresco Energy Agreement as presented in the Work Session. RESULT: APPROVED [UNANIMOUS] MOVER: Warren SECONDER: Dudley AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren c. Healthcare LPA Hunt stated this item was discussed earlier in Closed Session, and this is a Local Performance Agreement (‘LPA”) concerning a business that has agreed to relocate into the County and primarily move their expensive personal property car fleet into the County to be garaged. They will garage annually, for at least seven (7) years, $2.5M worth of personal property, and the County will give them a 15% rebate on their personal property bill. This is an Economic Development deal that is good for the County and the clients. The LPA outlines both sides obligations. Motion to approve the Healthcare LPA as presented. 7.a.c Packet Pg. 19 Attachment: 03-15-2022 Business Meeting - DRAFT (3107 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors March 15, 2022 Business Meeting RESULT: APPROVED [UNANIMOUS] MOVER: Ingram SECONDER: Warren AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren d. Rage Plastics Transformer Motion to approve the funding for the transformer for Staunton River Plastics as discussed in the Work Session. RESULT: APPROVED [UNANIMOUS] MOVER: Dudley SECONDER: Dalton AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren e. FY23 School Budget Public Hearing Authorization Motion to approve advertisement for the FY 23 School Budget Public Hearing. RESULT: APPROVED [UNANIMOUS] MOVER: Dalton SECONDER: Barksdale AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren f. FY23 County Budget Public Hearing Authorization Warren stated that this is not the final Budget, this is just to set the tax rate and there is still work to be done and moving some numbers around. Motion to approve advertisement for the FY 23 County Budget Public Hearing. RESULT: APPROVED [UNANIMOUS] MOVER: Dudley SECONDER: Dalton AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren BOARD MEMBER REPORTS • Scearce thanked everyone who attended the friends of NRA banquet last month. He thanked Van Der Hyde and Monday for their work on the Budget. He is happy they were able to get through this Budget without having to raise taxes. He also thanked Hicks for his work for the County and stated that his experience with the County will be extremely missed. • Barksdale stated prayers are still with Chesher and thanked everyone for coming out. • Dalton stated he is thankful for Chesher being a part of the meeting, and he also thanked Hicks 7.a.c Packet Pg. 20 Attachment: 03-15-2022 Business Meeting - DRAFT (3107 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors March 15, 2022 Business Meeting for his time and service with the County. He also recognized March 22 as being Ag Day, and County Staff who worked hard through this Budget. • Warren echoed the thoughts of Chesher and stated that he was glad to hear the good news following his surgery, how well things are going, and he is hoping for a speedy recovery. He also echoed comments about Hicks and stated that he has done an outstanding job the last four (4) years and the County will be impacted for decades for his work --- especially some of the projects at the Landfill and other projects in Hurt. It has been a pleasure to work with Hicks and he appreciates his commitment to the County during his time here. He also recognized the Sheriff for being in attendance and knows his guys have been very busy and active with several unusual things. • Dudley thanked County Staff for putting the Budget together and he thanked Monday and Van Der Hyde for their hard work. He thanked all County Staff for their work as well. He also thanked the citizens in attendance for coming out to be a part of the Meeting. He also thanked Chuck Angier for his dedication to the Meetings, and Richard Waters for being in attendance. He also thanked Hicks and sees true leadership in everything he does, and he appreciates his friendship and hard work. He stated it was wonderful to hear Chesher's voice tonight and thanked the Lord that we have the privilege to go to Him every day, and that the prayers are what brought Chesher to where he is. • Ingram echoed many of the previous sentiments, and stated it is such a blessing for the citizens coming out and speaking about things that they feel are important. He is thankful for Chesher. His dear friend, Scott Eanes, had a heart attack Saturday night and asked for thoughts and prayers as he is currently undergoing open heart surgery. He mentioned the Bridge-to-Bridge ceremony on April 9th. He also mentioned that him and his wife had the pleasure to attend the God's Pit Crew Banquet, and he stated it was a very beautiful and inspirational Program. This coming Thursday at 11:30 AM at the Advance Auto Parts, they will have a Peyton Sellers day and he welcomed everyone to come out. Ingram recognized the phenomenal work that Monday and Van Der Hyde did on the Budget and wished Hicks a fond farewell. COUNTY ADMINISTRATOR REPORTS Monday stated it is great to hear Chesher's voice this evening. He also wanted to bring to attention the amount of time and work this Board puts in, and he is thankful for the work togetherness during this Budget process. He also recognized Hicks and his wonderful job he has done for the County and stated that his leadership will be missed. Hunt stated that Hicks and his friendship will be greatly missed. He stated that Hicks will leave this County a much better place than he found it, and much of the County’s Landfill progress is credited to Hicks’ hard work. ADJOURNMENT Ingram adjourned the Meeting at 8:27 PM. 7.a.c Packet Pg. 21 Attachment: 03-15-2022 Business Meeting - DRAFT (3107 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. McCluster)) PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CALLED MEETING April 4, 2022 VIRGINIA: The Pittsylvania County Board of Supervisors’ Called Meeting was held on April 4, 2022, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (5:00 PM.) Ingram called the Meeting to Order at 5:00 PM. ROLL CALL The following Members were present: Attendee Name Title Status Arrived William V. ("Vic") Ingram Chairman - Tunstall District Present 4:36 PM Jessie L. Barksdale Vice Chairman - Banister District Present 4:27 PM Tim Chesher Supervisor - Dan River District Present 4:32 PM Darrell Dalton Supervisor - Callands-Gretna District Present 4:29 PM Timothy W. Dudley Supervisor - Staunton River District Present 4:53 PM Ronald S. Scearce Supervisor - Westover District Present 4:56 PM Robert ("Bob") W. Warren Supervisor - Chatham-Blairs District Present 4:53 PM AGENDA ITEMS TO BE ADDED None. APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Warren SECONDER: Tim Chesher, Supervisor - Dan River District AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 5:02 PM. RESULT: APPROVED [UNANIMOUS] MOVER: Dudley SECONDER: Barksdale AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren a. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (Staff Contact: J. Vaden Hunt, Esq.) 7.a.d Packet Pg. 22 Attachment: 04-04-2022 - Called Meeting - Budget Public Hearings - DRAFT (3107 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. Board of Supervisors April 4, 2022 Called Meeting (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matters: Jail Land Acquisition/Procurement Purpose: Legal Consultation/Legal Advice Regarding the Same b. Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body. (Contact: Board of Supervisors) (1) Legal Authority: Virginia Code § 2.2-3711(A)(1) Subject Matter: County Administrator Purpose: Review of Applicants/Next Steps RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION The Board returned to Open Session at 6:58 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Called Meeting on April 4, 2022, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Timothy W. Chesher Yes Darrell W. Dalton Yes Timothy W. Dudley Yes Ronald S. Scearce Yes Robert (“Bob”) W. Warren Yes Jessie L. Barksdale Yes William V. (“Vic”) Ingram Yes Hunt stated, pursuant to Virginia Code § 2.2-3712(B), the Board hereby announces that the it will conduct a Closed Meeting for the purpose of interviewing candidates for the position of County Administrator of the County, and these meetings shall be held at a undisclosed location at undisclosed times within fifteen (15) days of this announcement. PUBLIC HEARINGS (7:00 PM) a. FY2023 Proposed Pittsylvania County School Budget 7.a.d Packet Pg. 23 Attachment: 04-04-2022 - Called Meeting - Budget Public Hearings - DRAFT (3107 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. Board of Supervisors April 4, 2022 Called Meeting The Board holding a Public Hearing tonight to hear citizen input on the proposed Fiscal Year 2023 School Budget. The School Budget is part of the overall County Budget, which does not propose a tax increase to fund. Below is a brief synopsis of the School Budget, which shall be for informative and fiscal planning purposes only. Ingram opened the Public Hearing at 7:03 PM. No one signed up to speak and Ingram closed the Public Hearing at 7:03 PM. b. FY2023 Proposed Pittsylvania County Budget The Pittsylvania County Board of Supervisors is holding a Public Hearing tonight to hear citizen input on the proposed Fiscal Year 2023 County Budget. Per Virginia law, said Budget will not be considered for adoption until seven (7) days after tonight’s Public Hearing. Below is a brief synopsis of the Budget, which shall be for informative and fiscal planning purposes only. Said Budget does not propose a tax increase. 7.a.d Packet Pg. 24 Attachment: 04-04-2022 - Called Meeting - Budget Public Hearings - DRAFT (3107 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. Board of Supervisors April 4, 2022 Called Meeting Ingram opened the Public Hearing at 7:06 PM. Jim Scearce, Westover District, signed up to speak on behalf of the Pittsylvania County Tea Party. He spoke on recent actions of the Board and the Commissioner of the Revenue and the potential negative impact on the County's Budget. The Reassessment was invalidated and cost the citizens of the County nearly $1M. They identified over 4,800 taxable structures that were not on the tax log. This would have brought in additional tax revenue to the County. The County will not be able to claim these properties due to the reassessment being thrown out, and the new reassessment will be an additional cost. He questioned was it the Commissioner of the Revenue or Wingate that was negligent in their duties. No one else signed up to speak and Ingram closed the Public Hearing at 7:10 PM. Warren thanked Monday and Van Der Hyde for a job well done with this Budget. He also stated in all fairness and transparency to everyone, that due to ARPA funds and revenue generated by outside sources such as Bedford, Henry County, and Martinsville collections, the Board was able to avoid a tax increase. Hicks was a huge part of this, as well as Smitherman. Ingram also commended Monday and Van Der Hyde, and he also stated how glad he is to see Chesher in attendance tonight. 7.a.d Packet Pg. 25 Attachment: 04-04-2022 - Called Meeting - Budget Public Hearings - DRAFT (3107 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. Board of Supervisors April 4, 2022 Called Meeting Chesher thanked all Board Members for their encouragement, support, and prayer. Dudley also expressed his gratitude for Chesher being in attendance and thanked Monday for his hard work. ADJOURNMENT Ingram adjourned the Meeting at 7:16 PM. 7.a.d Packet Pg. 26 Attachment: 04-04-2022 - Called Meeting - Budget Public Hearings - DRAFT (3107 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS Called Meeting April 11, 2022 VIRGINIA: The Pittsylvania County Board of Supervisors’ Called Meeting was held on April 11, 2022, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. CALL TO ORDER (5:00 PM) Ingram called the Meeting to Order at 5:00 PM. ROLL CALL The following Members were present: Attendee Name Title Status Arrived William V. ("Vic") Ingram Chairman - Tunstall District Present 4:30 PM Jessie L. Barksdale Vice Chairman - Banister District Present 4:20 PM Tim Chesher Supervisor - Dan River District Present 4:21 PM Darrell Dalton Supervisor - Callands-Gretna District Present 4:20 PM Timothy W. Dudley Supervisor - Staunton River District Present 4:26 PM Ronald S. Scearce Supervisor - Westover District Present 4:56 PM Robert ("Bob") W. Warren Supervisor - Chatham-Blairs District Present 4:25 PM AGENDA ITEMS TO BE ADDED None. APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Dalton SECONDER: Dudley AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren NEW BUSINESS a. FY23 County School Budget Approval (Staff Contact: Kimberly G. Van Der Hyde) The Board held the statutorily required Public Hearing for citizen input on the proposed FY23 County School Budget, totaling $122,005,667, on Monday, April 4, 2022. Said Public Hearing was also advertised in the Danville Register and Bee on March 20, 2022, and in the Chatham Star Tribune on March 23, 2022; thereby, satisfying the requirements of Virginia Code § 15. 2- 2506. Motion to approve the FY23 County School Budget in the amount of $122,005,667, which includes a local appropriation of $21,096,356. 7.a.e Packet Pg. 27 Attachment: 04-11-2022 - Called Meeting - Budget Approval - DRAFT (3107 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. Board of Supervisors April 11, 2022 Called Meeting RESULT: APPROVED [UNANIMOUS] MOVER: Dudley SECONDER: Warren AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren b. FY23 County Budget/Budget Resolution Approval (Staff Contact: Kimberly G. Van Der Hyde) The Board held the statutorily required Public Hearing on the proposed FY23 County Budget, totaling $218,879,499, on Thursday, April 4, 2022. Said Public Hearing was advertised in the Danville Register and Bee on March 20, 2022, and in the Chatham Star Tribune on March 23, 2022; thereby, satisfying the requirements of Virginia Code § 15. 2- 2506. Motion to approve the FY23 County Budget in the amount of $218,879,499, which includes the FY23 County School Budget of $122,005,667, and the corresponding Budget Resolution. RESULT: APPROVED [UNANIMOUS] MOVER: Warren SECONDER: Chesher AYES: Ingram, Barksdale, Chesher, Dalton, Dudley, Scearce, Warren ADJOURNMENT Ingram adjourned the Meeting at 5:07 PM. 7.a.e Packet Pg. 28 Attachment: 04-11-2022 - Called Meeting - Budget Approval - DRAFT (3107 : Board Meeting Minutes Approval (Staff Contact: Kaylyn M. Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: March County Bill List Approval (online); (Staff Contact: Kimberly G. Van Der Hyde) Staff Contact(s): Kimberly G. Van Der Hyde Agenda Date: April 19, 2022 Item Number: 7.b Attachment(s): Reviewed By: SUMMARY: At each Board Business Meeting, the County’s Auditors recommend the Board review payments made by the County as oversight of County Fund expenditures. Said March Bill List is found at the below link: https://weblink.pittgov.net/WebLink/Browse.aspx?id=444218&dbid=0&repo=PittGovDocs FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board approve the County’s 2022 March Bill List as presented. MOTION: “I make a Motion to approve the County’s 2022 March Bill List as presented.” 7.b Packet Pg. 29 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Appointment: Fire and Rescue Commission (Coleman Mayhew); (Staunton River District); (Supervisor Dudley) Staff Contact(s): Supervisor Dudley Agenda Date: April 19, 2022 Item Number: 7.c Attachment(s): 03-31-2022 Coleman Mayhew Sr. - Fire and Rescue Commission Reviewed By: SUMMARY: Per PCC § 11-2(c)(1)(i), each Board Member shall appoint on (1) Fire and Rescue Commission Member (“FRC”), who has significant Fire and/or EMS experience, from his County Election District to the FRC. Coleman Mayhew (“Mayhew”) has been recommended by Supervisor Dudley to serve as the FRC’s Staunton River District Representative. For the Board’s review and consideration, attached is Mayhew’s Interest Form. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board support Supervisor Dudley’s recommendation and appoint Mayhew as the FRC’s Staunton River District Representative. MOTION: “I make a Motion to appoint Mayhew FRC as the FRC’s Staunton River District Representative.” 7.c Packet Pg. 30 7.c.aPacket Pg. 31Attachment: 03-31-2022 Coleman Mayhew Sr. - Fire and Rescue Commission (3100 : Appointment: Fire and Rescue Commission (Coleman 7.c.aPacket Pg. 32Attachment: 03-31-2022 Coleman Mayhew Sr. - Fire and Rescue Commission (3100 : Appointment: Fire and Rescue Commission (Coleman Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Appointment: DSS (Chairman Ingram) Staff Contact(s): Chairman Ingram Agenda Date: April 19, 2022 Item Number: 7.d Attachment(s): Reviewed By: SUMMARY: Article IV, Board Committees, Section 4-2, of the Board’s Bylaws states that “At the Board’s Reorganizational Meeting, or at any other appropriate time(s), membership to the above- Standing Committees and the following entities shall be appointed by the Board Chairman for a specific term of office as determined by the Chairman.” The Department of Social Services (“DSS”) Board is one of the designated entities for which the Board’s Chairman has appointing authority. Accordingly, Chairman Ingram hereby notifies the Board that he is removing Supervisor Barksdale from the Department of Social Services Board and is appointing himself to the DSS Board. No Motion is needed on this matter. 7.d Packet Pg. 33 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Appointment: CPMT (Kimberly G. Van Der Hyde); (Staff Contact: Cheryl J. Boswell) Staff Contact(s): Cheryl J. Boswell Agenda Date: April 19, 2022 Item Number: 7.e Attachment(s): Reviewed By: SUMMARY: Virginia Code § 2.2-5205 authorizes the Board to appoint members to the Pittsylvania County Community Policy and Management Team (“CPMT”). In 2018, a CSA consultant retained by the County recommended that Richard N. Hicks, Assistant County Administrator (“Hicks”), be appointed to the CPMT. Due to Hicks recent retirement, this vacancy on the CPMT needs to be filled. Cheryl J. Boswell, CSA Coordinator, has recommended Kimberly Van Der Hyde (“Van Der Hyde”), County Finance Director, be appointed to fill this vacancy as a County Staff Member. Said recommendation is also supported by County Staff. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board appoint Van Der Hyde, effective April 19, 2022, to the CPMT. MOTION: “I make a Motion to appoint Van Der Hyde, effective April 19, 2022, to the CPMT.” 7.e Packet Pg. 34 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Appointment: CPMT (Supervisor Barksdale); (Supervisor Ingram) Staff Contact(s): Supervisor Ingram Agenda Date: April 19, 2022 Item Number: 7.f Attachment(s): Reviewed By: SUMMARY: Article IV, Board Committees, Section 4-2, of the Board’s Bylaws states that “At the Board’s Reorganizational Meeting, or at any other appropriate time(s), membership to the above- Standing Committees and the following entities shall be appointed by the Board Chairman for a specific term of office as determined by the Chairman.” CPMT is one of the designated entities for which the Board’s Chairman has appointing authority. Accordingly, Chairman Ingram hereby notifies the Board that he is removing Supervisor Barksdale from the Department of Social Services Board and is appointing him instead to the Community Policy and Management Team Board. No Motion is needed on this matter. 7.f Packet Pg. 35 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: SVMP Sewer Pump Station and Force Main Project Construction Bid Award Approval (Staff Contact: Christopher Adcock) Staff Contact(s): Chris Adcock Agenda Date: April 19, 2022 Item Number: 7.g Attachment(s): SVMP Sewer Pump Station and FM Award Recommendation Reviewed By: SUMMARY: Bids were received for the Sewer Pump Station and Force Main Project to serve the Staunton River Plastics facility in the Southern Virginia Multimodal Park (“SVMP”) in Hurt, Virginia (“Hurt”). Two (2) bids were received: $499,375.00 from C. W. Cauley & Son, Inc. (“Cauley”), and $1,614,216.73 from Anderson Construction, Inc. The Project’s engineer, Dewberry, has reviewed the bids and recommends awarding the construction contract to C.W. Cauley. For the Board’s review and consideration, related documentation is attached. FINANCIAL IMPACT AND FUNDING SOURCE: The cost for this Project will be shared with Hurt on a 60/40 basis with the County covering 60%. The County’s share of the cost of this Project will come out of the County’s existing Water & Sewer Fund reserves. RECOMMENDATION: County Staff recommends awarding the Project to Cauley. MOTION: “I make a Motion to authorize County Staff to award the SVMP Sewer Pump Station and Force Main Project to Cauley in the amount of $499,375.00.” 7.g Packet Pg. 36 Page 1 of 1 March 29, 2022 Mr. Chris Adcock, Director of Public Works Pittsylvania County 405 R&L Smith Drive Danville, VA 24540 Re: Southern Virginia Multimodal Park Pump Station and Forcemain Recommended Award Dear Mr. Adcock: Bids for the above-referenced project have been tabulated by this office, and a copy of the certified bid tabulation is attached. Our evaluation confirms the low bidder to be C.W. Cauley & Son, Inc, and a copy of their original bid package is included. They are registered with the Virginia State Registration Board for Contractors with No. 2705154511. The Virginia Department of Professional and Occupational Regulation (DPOR) was contacted, and it was confirmed that C.W. Cauley & Son, Inc. has no formal complaints issued and is in good standing. Based on our evaluation, we have no reservations regarding the ability of C.W. Cauley & Son, Inc. to perform the work, and we recommend granting the award. The base bid offering for this project is $499,375. Note that the bid amounts are guaranteed for only 60 days from the date of opening. Additional costs may result if the award is not made within that time. Please let us know of your decision regarding award, at which time we will prepare the Contractor’s Notice of Award for your signature. If you have any questions or if you would like to discuss further, please do not hesitate to contact me at 434-549-8504. Sincerely, Dewberry Engineers Inc. Leslie B. Mantiply, PE LBM Attached: C.W. Cauley & Son, Inc. Bid Package, Certified Bid Tab P:\50146239\Construction\Meeting Minutes\2022.3.29 - Bid Opening\2022.3.29 - SVMP PS and FM Recommended Award.docx 7.g.a Packet Pg. 37 Attachment: SVMP Sewer Pump Station and FM Award Recommendation (3116 : SVMP Sewer Pump Station and Force Main Project 7.g.aPacket Pg. 38Attachment: SVMP Sewer Pump Station and FM Award Recommendation (3116 : SVMP Sewer Pump Station and Force Main Project Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Water Meter Endpoint Replacement Contract Award Approval (Staff Contact: Christopher Adcock) Staff Contact(s): Chris Adcock Agenda Date: April 19, 2022 Item Number: 7.h Attachment(s): Water Meter Endpoint Replacement - attachment Reviewed By: SUMMARY: At the April 2021 Pittsylvania County Service Authority Board Meeting, the Board approved using Water and Sewer Reserve Funds for the replacement of County meter reading endpoints due to the current technology being phased out. The new endpoints have been received and the County must now move forward on the replacement. County Staff received three (3) proposals for the replacement of the endpoints with the lowest being $27.00 per unit. There are approximately 3,400 endpoints for an approximate total install cost of $91,800. County Staff is requesting approval to award the installation contract to G2 Utilities, Inc. (“G2 Utilities”). For the Board’s review and consideration, related documentation is attached. FINANCIAL IMPACT AND FUNDING SOURCE: The Project’s costs will come out of County Water and Sewer Fund Reserves. RECOMMENDATION: County Staff recommends awarding a contract to G2 Utilities for the replacement of County water meter reading endpoints. MOTION: “I make a Motion to authorize County Staff to award a contract to G2 Utilities for the replacement of County water meter reading endpoints.” 7.h Packet Pg. 39 Attachment for Agenda Item summary: Water Meter Endpoint Replacement 7.h.a Packet Pg. 40 Attachment: Water Meter Endpoint Replacement - attachment (3117 : Water Meter Endpoint Replacement Contract Award Approval (Staff Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Faith Christian SVMP Sewer Easement Approval (Staff Contact: Christopher Adcock) Staff Contact(s): Chris Adcock Agenda Date: April 19, 2022 Item Number: 7.i Attachment(s): Faith Christian_SVMP Sewer Easement_041122 Reviewed By: SUMMARY: The Southern Virginia Multimodal Park (“SVMP”) Sewer Pump Station and Force Main Project requires the force main to cross the property of Faith Christian School to discharge into an existing force main that was constructed some years ago in anticipation of serving future industrial projects in the SVMP. The owner of the property, W. C. English Foundation (“English”), agrees to provide the easement in exchange for a donation to the school in the amount of $10.00 per linear foot. Per the Project design, there will be approximately 565 linear feet of force main on the English property, thus resulting in a requested donation amount of $5,650.00. For the Board’s review and consideration, related documentation is attached. FINANCIAL IMPACT AND FUNDING SOURCE: Since this is an expense resulting from the SVMP sewer Project, the easement cost would come out of existing County Water and Sewer Fund reserves. RECOMMENDATION: County Staff recommends making the donation to English as requested in exchange for the necessary easement. There are no other design options without significant obstacles and additional expenses and time is of the essence to meet Project deadlines. MOTION: “I make a Motion to authorize County Staff to make a donation to English in the amount of $5,650.00 for the above-referenced required sewer easement.” 7.i Packet Pg. 41 This deed is exempt from the recordation taxes imposed by § 58.1-802 of the Code of Virginia, 1950, as amended, pursuant to § 58.1-811(C). Prepared By: J. Vaden Hunt, Esq. Pittsylvania County Attorney 1 Center Street Chatham, Virginia 24531 VSB#: 65574 Tax Map No.: 2546-71-7490 Property Owner: W C ENGLISH FOUNDATION DEED OF EASEMENT THIS DEED OF EASEMENT, made this _________ day of _________, 2022, by and between the W. C. ENGLISH FOUNDATION (“Grantor”), the BOARD OF SUPERVISORS OF PITTSYLVANIA COUNTY, VIRGINIA, a political subdivision of the Commonwealth of Virginia (“Grantee”). WITNESSETH: That for and in consideration of the sum of One Dollar ($1.00), paid in hand at and with the execution and delivery of this Deed of Easement, and other good and valuable consideration, the receipt, adequacy, and sufficiency of which is hereby acknowledged, the Grantor does hereby GRANT and CONVEY with General Warranty and Modern English Covenants of Title unto the Grantee, their successors and assigns, the following described Easement, to-wit: A perpetual RIGHT and EASEMENT, approximately ten feet (10’) in width, to construct, operate, maintain, inspect and repair or replace a sanitary sewer system and related improvements, together with the right of ingress and egress thereto from a public road, upon, over, under, and across a tract or parcel of land belonging to the Grantor, acquired by deed dated December 22, 1988, and recorded in the Clerk’s Office of the Circuit Court of Pittsylvania County, Virginia, in Deed Book 848, Page 765, and designated on the Pittsylvania County Land Records as Tax Map No. 2546-71-7490 (“Property”). The location of said Easement is more particularly described on the Plat attached hereto as Easement Exhibit “MAP-A,” and by this reference made a part hereof, and shown traversing as shown on Easement Exhibit “MAP-A.” Grantee agrees to restore and repair any actual damage to Grantor’s Property which may be directly caused by the construction, reconstruction, or maintenance of said Project, except as hereinafter provided. Grantor agrees that the Grantee will not be expected to restore the Property to the identical original condition, but rather as near thereto as is practicable, and that Grantor will cooperate with Grantee in effectuating such restoration. 7.i.a Packet Pg. 42 Attachment: Faith Christian_SVMP Sewer Easement_041122 (3118 : Faith Christian SVMP Sewer Easement Approval (Staff Contact: It is expressly agreed between the parties hereto that Grantee and their agents shall have the right to inspect the Easement herein granted and to cut, clear, and remove all undergrowth, obstructions, or improvements lying within, upon, or adjacent to said Easement, that in any way endanger or interfere with the proper use of the same. The Grantor covenants that no building or structure shall be erected upon or within the Easement herein granted or placed in such location as to render the said Easement inaccessible. If this covenant is violated, Grantee shall not be obligated to repair, replace, or otherwise be responsible for such improvements if damaged or removed. The Grantor acknowledges that the plans for the aforesaid project as they affect the Property have been fully explained to the Grantor or Grantor’s authorized representative. The fixtures, facilities, lines, utilities, and any other improvements placed upon, under, or across the Property by Grantee shall remain the Grantee’ property. The Easement herein granted is in addition to, and not in lieu of, any easement or right-of-way now in existence or which may be acquired in the future. The Grantor covenants and aggress for themselves, and for their heirs, successors, successors in title, executors, legal representatives, and assigns that the consideration aforementioned and the covenants herein shall be in lieu of any and all claims to compensation and damages by reason of the location, construction, operation, maintenance, or reconstruction of or within the Easement herein granted. The grant and provision of this Deed of Easement shall constitute a covenant running with the land for the benefit of Grantee, their successors and assigns forever, to have and hold unto Grantee, their successors and assigns forever. [THE REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK] 7.i.a Packet Pg. 43 Attachment: Faith Christian_SVMP Sewer Easement_041122 (3118 : Faith Christian SVMP Sewer Easement Approval (Staff Contact: WITNESS the following signatures and seals: GRANTOR: W. C. ENGLISH FOUNDATION By:_____________________________________________ Title: ___________________________________________ GRANTEE: THE BOARD OF SUPERVISORS OF PITTSYLVANIA COUNTY, VIRGINIA By:_____________________________________________ William V. Ingram, Chairman Approved as to Form: ___________________ J. Vaden Hunt, Esq. Pittsylvania County Attorney 7.i.a Packet Pg. 44 Attachment: Faith Christian_SVMP Sewer Easement_041122 (3118 : Faith Christian SVMP Sewer Easement Approval (Staff Contact: OWNER: ADDRESS: MAP: MB42/27 PROPERTY ID: ACROSS PROPERTY OF EASEMENT EXHIBIT SHOWING 4" FORCEMAIN LINE EASEMENT PITTSYLVANIA COUNTY PUBLIC WORKS 6+00 FORCEMAIN DATE:P O BOX P7000 LYNCHBURG, VA 24505 10' CONSTRUCTION & MAINTENANCE EASEMENT NEW 4" FORCEMAIN 10' CONSTRUCTION & MAINTENANCE EASEMENT MAIN S T R E E T ENGLISH W C FOUNDATION 2546-71-7490 MAP - A 2546-71-7490 ENGLISH W C FOUNDATION 100'0'200' SCALE: 1" = 100' 50' EASEMENT EXHIBIT: SOUTHERN VIRGINIA MULTIMODAL PARK 2545-69-2418 DEED BK/PG: 848/765 EASEMENT AREA: 5,706 SF 0.13 ACRES 7.i.a Packet Pg. 45 Attachment: Faith Christian_SVMP Sewer Easement_041122 (3118 : Faith Christian SVMP Sewer Easement Approval (Staff Contact: Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: PCC Chapter 35 (Zoning) Mass Revision Bid Award Approval (Staff Contact: Emily S. Ragsdale) Staff Contact(s): Emily S. Ragsdale Agenda Date: April 19, 2022 Item Number: 7.j Attachment(s): Non-Professional Services Agreement - Pittsylvania ZO Update Reviewed By: SUMMARY: The County’s Zoning Ordinance was originally adopted in 1991. While minor revisions have been made since its adoption, a thorough review has not been completed and major revisions have not been made to ensure that best practices in the fields of Planning and Zoning are being followed. A Request for Proposals (“RFP”) was issued on January 6, 2022, for Consulting Services for a Zoning Ordinance Update. The RFP was advertised on the VBO, in The Chatham Star Tribune, and the County’s website. Three (3) proposals were received. After interviewing two (2) firms, the Review Committee desires to award the project to the Berkley Group for $171,413.84. For the Board’s review and consideration, attached is the Agreement between the Berkley Group and Pittsylvania County, Virginia for Non-Professional Services (“Agreement”) to conduct a review and update the Zoning Ordinance. FINANCIAL IMPACT AND FUNDING SOURCE: The FY 21/22 and FY 22/23 Community Development Budget has funds designated for this Project. Additional funding will be requested in the FY 23/24 County Budget process to cover the remaining balance as this will be a multi-year Project. RECOMMENDATION: County Community Development Staff recommends the Board authorize the Interim County Administrator to Execute the attached Agreement as presented. MOTION: “I make a Motion to Authorize the Interim County Administrator to execute the attached Agreement as presented.” 7.j Packet Pg. 46 Non-Professional Services Agreement 1 AGREEMENT BETWEEN THE BERKLEY GROUP AND PITTSYLVANIA COUNTY, VIRGINIA FOR NON-PROFESSIONAL SERVICES This Agreement entered into on this _____ day of _____________________________, 2022 by and between The Berkley Group, LLC, a limited liability company organized under the laws of the Commonwealth of Virginia, having offices at P.O. Box 181, Bridgewater, Virginia 22812 (Federal EIN # 27-3021021), and hereafter called “The Berkley Group”, and Pittsylvania County, a political subdivision of the Commonwealth of Virginia, having its administrative office at 1 Center Street Chatham, VA 24531, and hereafter called “the Client”. WITNESSETH: WHEREAS, the Client desires to retain the services of The Berkley Group to perform non-professional services; WHEREAS, the Berkley Group desires to provide the Client with such services as authorized by the Client, and represents that it is organized and authorized to conduct business within the Commonwealth of Virginia; WHEREAS, the Berkley Group agrees to adhere to the general terms and conditions as described in the Request for Proposal #2022-01-06 Consulting Services for Zoning Ordinance Update; and WHEREAS, the Berkley Group agrees to adhere to the special terms and conditions as described in the Request for Proposal #2022-01-06 Consulting Services for Zoning Ordinance Update. NOW, THEREFORE, the parties do mutually agree as follows: SECTION 1. STATEMENT/SCOPE OF WORK. A. The Berkley Group will provide services to Client once issued individual Work Orders for each task assigned constituting the Scope of Services (“Scope of Services”/ “Services”) as set forth in this Agreement. B. The Berkley Group will use both its staff and Subcontractors to provide the Services to Client. C. The Berkley Group and its Subcontractors are and shall remain independent contractors in performing the Services under this Agreement. SECTION 2. COMPENSATION, METHOD OF PAYMENT, TIME OF PERFORMANCE AND TERMINATION. 7.j.a Packet Pg. 47 Attachment: Non-Professional Services Agreement - Pittsylvania ZO Update (3115 : PCC Chapter 35 (Zoning) Mass Revision Bid Award Non-Professional Services Agreement 2 A. Compensation. Client shall compensate The Berkley Group for the Services performed based upon the terms described within the Fee Schedule plus an indirect cost rate for overhead as specified in each task order (“Compensation”). B. Payment to The Berkley Group. Client shall pay The Berkley Group for the Services performed as set forth in the payment schedule for each Work Order. All invoices shall be due within thirty (30) days of the invoice date. Payments later than sixty (60) days shall be subject to a fifteen percent (15%) late charge fee. C. Time of Performance. The Berkley Group shall commence performance of the Services on ______________________________________, 2022 and shall continue such performance for up three (3) months (“Term”). The Term may be renewed for an additional three (3) months but shall remain subject to termination for non-appropriation of funding. D. Termination for Convenience. Either the Client or The Berkley Group may terminate this Agreement at any time, by giving written notice to the other party of such termination and specifying the effective date thereof, at least 30 days before such effective date. (1) In the event of termination, all finished and unfinished documents and other materials produced by The Berkley Group specifically for the Client shall become the property of the Client. (2) In the event of termination, The Berkley Group shall be paid for the Services performed prior to the effective date of termination. For any incomplete services, Client will provide The Berkley Group with compensation equivalent to 80% of the total executed Work Order value for the assigned task. Upon request, The Berkley Group will provide the Client with documentation of the Services performed prior to the effective date of termination. (3) Termination for non-appropriation by the Client shall be made pursuant to this section. E. Termination for Default [Breach or Cause]. The Client or The Berkley Group may terminate this Agreement for default for failure to comply with the terms of this Agreement by giving a written notice to the other party of such termination specifying the effective date thereof, at least 15 days before such effective date. The notice shall set forth the nature of the default of the Agreement. (1) In the event of termination by the Client, The Berkley Group shall be paid for Services performed up to the effective date of termination in accordance with the manner of performance set forth in the Agreement. If it is later determined that The Berkley Group had an excusable reason for not performing such as natural disasters or other events which are beyond the control of The Berkley Group, the Parties may agree for The Berkley Group to continue to provide the 7.j.a Packet Pg. 48 Attachment: Non-Professional Services Agreement - Pittsylvania ZO Update (3115 : PCC Chapter 35 (Zoning) Mass Revision Bid Award Non-Professional Services Agreement 3 Services. (2) After receipt of written notice from the Client setting forth the nature of said breach or default, The Berkley Group may request, and the Client may agree, to provide The Berkley Group time to remedy any breach or default to the satisfaction of Client. If the Client does not agree to allow The Berkley Group to remedy the default, The Berkley Group shall immediately cease providing Services. SECTION 3. RESPONSIBILITIES OF THE BERKLEY GROUP. A. The Berkley Group agrees to use the records and information gathered or otherwise used pursuant to this Agreement for the advancement of the interests of Client, and as further provided in Section 5.D. of this Agreement. B. The Berkley Group will not substitute staff or Subcontractors assigned to this Agreement without the prior written consent of Client. C. The Berkley Group will provide all services under this Agreement in a manner consistent with applicable laws, professional standards and its best efforts. D. The Berkley Group, its staff and Subcontractors shall comply with Client’s standards for acceptable workplace conduct and safety, and shall all times conduct themselves in a professional manner. E. The Berkley Group and its Subcontractors shall maintain commercial general liability insurance to cover their actions or omissions. Upon request, shall provide the Client with evidence of such insurance. F. The Berkley Group shall perform in accordance with, and shall not violate, applicable laws, rules or regulations, and standards prevailing in the industry and The Berkley Group shall obtain all permits or permissions required to comply with such laws, rules or regulations. SECTION 4. RESPONSIBILITIES OF THE CLIENT. A. Without charge to The Berkley Group, Client agrees to provide all policies, information, communications, records, data, information and forms which are available to the Client and needed by The Berkley Group in order to perform the Services, and not to include any confidential files or documents subject to confidentiality laws. B. On-site assignments only – the Client shall defend The Berkley Group and its respective staff or Subcontractor in any legal proceedings by a third party arising out of the performance of duties on behalf of the Client. 7.j.a Packet Pg. 49 Attachment: Non-Professional Services Agreement - Pittsylvania ZO Update (3115 : PCC Chapter 35 (Zoning) Mass Revision Bid Award Non-Professional Services Agreement 4 C. The Client shall communicate any concerns about The Berkley Group staff or Subcontractor performance to The Berkley Group representative set forth in Section 5, unless otherwise specifically set forth within the Scope of Services. D. On-site assignments only – the Client agrees not to hire staff of The Berkley Group as Client’s own employee during the Term of this Agreement, and for six (6) months following termination of this Agreement. SECTION 5. ADMINISTRATION OF THE AGREEMENT. A. All notices and communications with respect to the terms of this Agreement and the performance of the Services shall be through the Party Representatives. The Party Representatives are: Client’s representative shall be: _ ______________________________________________ Name ________________________________________________ Title ___________________ _____________________________ Phone Number _________________________________________________ email The Berkley Group’s representative shall be: Andrew D. Williams_________________________ Chief Executive Officer______________________ Title 540-560-2202______________________________ Phone Number drew@bgllc.net ___________________________ email B. Incorporated Provisions. This Agreement shall be performed in accordance with the applicable, required contractual provisions set forth in the Client’s purchasing or procurement regulations, the general terms and conditions in Request for Proposal #2022-01-06 Consulting Services for Zoning Ordinance Update, and the Virginia Public Procurement Act, §§ 2.2-4300, et seq., VA Code Ann., in effect at the time of this Agreement, pertaining to non-discrimination § 2.2-4310 and - 4311, compliance with 7.j.a Packet Pg. 50 Attachment: Non-Professional Services Agreement - Pittsylvania ZO Update (3115 : PCC Chapter 35 (Zoning) Mass Revision Bid Award Non-Professional Services Agreement 5 immigration laws § 2.2-4311.1, drug-free workplace § 2.2-4312, which provisions are incorporated herein by reference. C. Contractual. Disputes with respect to this Agreement shall be governed by § 2.2-4363 VA Code Ann. or similar provision in Client’s purchasing or procurement regulations. D. Ownership and Status of Documents. (1) All documents prepared by The Berkley Group specifically for the Client shall become the property of the Client upon completion of Services, or the earlier termination of this Agreement. The Berkley Group shall have the right to retain appropriate copies of all such documents for its records upon client’ approval, and to reuse any template documents which it prepared for the Client. All materials, including without limitation, documents, drawings, drafts, notes, designs, computer media, electronic files and lists, including all additions to, deletions from, alterations of, and revisions in the foregoing (together the “Materials”), which are furnished to The Berkley Group by Client or which are development in the process of performing the Services, or embody or relate to the Services, the Client Information or the Innovations (as defined below), are the property of Client, and shall be returned by The Berkley Group to Client promptly at Client’s request together with any copies thereof, and in any event promptly upon expiration or termination of this Agreement for any reason. (2) Records prepared by The Berkley Group specifically for the Client shall be kept confidential by The Berkley Group until released or approved for release by the Client. The Berkley Group will cooperate with the Client in complying with the requirements of § 2.2-4342 VA Code Ann. and any requirements of the Virginia Freedom of Information Act applicable to such records. (3) The Berkley Group shall maintain financial records, supporting documents, statistical records, and other records pertinent to this Agreement for three (3) years from the date of final payment, and make those records available to the Client upon written request. SECTION 6. CHANGES TO AGREEMENT. A. Any modification or change to this Agreement must be set forth in a written Addendum to this Agreement and signed by authorized representatives of both parties. B. The parties hereto may, from time to time, propose changes in the attached Scope of services or in The Berkley Group’s performance requirements. Such changes must be mutually agreed upon by the parties in writing, signed by the authorized representatives of both parties. 7.j.a Packet Pg. 51 Attachment: Non-Professional Services Agreement - Pittsylvania ZO Update (3115 : PCC Chapter 35 (Zoning) Mass Revision Bid Award Non-Professional Services Agreement 6 SECTION 7. MISCELLANEOUS PROVISIONS. A. Protection of Confidential Information. The Berkley Group agrees that at all times during or subsequent to the performance of the Services, The Berkley Group will keep confidential and not divulge, communicate, or use Client’s Information, except for The Berkley Group’s own use during the Term of this Agreement to the extent necessary to perform the Services. The Berkley Group further agrees not to cause the transmission, removal or transport of tangible embodiments of, or electronic files containing, Client’s Information from Client’s principal place of business, without prior written approval of Client. B. Liability. The Client shall not be liable for injury or death occurring to The Berkley Group or any of its employees or other assistants in the course of performing this Agreement unless the harm or death is caused by the Client’s gross negligence. C. Hold Harmless. The Berkley Group hereby indemnifies and holds harmless the Client, its subsidiaries, and affiliates, and their officers and employees, from any damages, claims, liabilities, and costs, including reasonable attorney's fees, or losses of any kind or nature whatsoever ("Loss") which may in any way arise from the Services performed by The Berkley Group hereunder, the work of employees of The Berkley Group while performing the Services of The Berkley Group hereunder, or any breach or alleged breach by The Berkley Group of this Agreement, including the warranties set forth herein. The Client shall retain control over the defense of, and any resolution or settlement relating to, such Loss. The Berkley Group will cooperate with the Client and provide reasonable assistance in defending any such claim. D. Taxes. The Client shall not be liable for taxes, Worker's Compensation, unemployment insurance, employers' liability, employer's FICA, social security, withholding tax, or other taxes or withholding for or on behalf of The Berkley Group or any other person consulted or employed by The Berkley Group in performing Services under this Agreement. All such costs shall be The Berkley Group’s responsibility. E. Escalation Clause. For Auxiliary Town Hall assignments, there will be a three (3) per cent escalation assessed on an annual basis to coincide with the fiscal year. 7.j.a Packet Pg. 52 Attachment: Non-Professional Services Agreement - Pittsylvania ZO Update (3115 : PCC Chapter 35 (Zoning) Mass Revision Bid Award Non-Professional Services Agreement 7 SECTION 8. JURISDICTION AND VENUE. A. This Agreement has been and shall be construed as having been made and delivered in the Commonwealth of Virginia and shall be governed by laws of the Commonwealth of Virginia, both as to interpretation and performance. B. Any action of law, suit of equity, or judicial proceeding for the enforcement of this Agreement or any provisions thereof shall be instituted and maintained only in a court of competent jurisdiction in Pittsylvania County, Virginia. SECTION 9. SEVERABILITY. If, for any reason, any part, term, or provision of this Agreement is held by a court of competent jurisdiction to be illegal, invalid, void or unenforceable, the remaining parts, terms, and provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the Agreement did not contain the particular part, term, or provision held to be illegal, invalid, void, or unenforceable. {{ SIGNATURE PAGES FOLLOW }} 7.j.a Packet Pg. 53 Attachment: Non-Professional Services Agreement - Pittsylvania ZO Update (3115 : PCC Chapter 35 (Zoning) Mass Revision Bid Award Non-Professional Services Agreement 8 The Berkley Group and Client hereby agree to the terms of this Agreement by signing below. FOR THE COUNTY OF PITTSYLVANIA ATTEST: _______________________________ ________________________________________________ Date: ____________________________ 7.j.a Packet Pg. 54 Attachment: Non-Professional Services Agreement - Pittsylvania ZO Update (3115 : PCC Chapter 35 (Zoning) Mass Revision Bid Award Non-Professional Services Agreement 9 FOR THE BERKLEY GROUP ATTEST: __________________________________ _________________________________________ Darren K. Coffey, Principal Andrew D. Williams, CEO Date: ___________________________________ 7.j.a Packet Pg. 55 Attachment: Non-Professional Services Agreement - Pittsylvania ZO Update (3115 : PCC Chapter 35 (Zoning) Mass Revision Bid Award Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: COMLINK MOA Execution Approval (Staff Contact: Christopher C. Slemp) Staff Contact(s): Christopher C. Slemp Agenda Date: April 19, 2022 Item Number: 7.k Attachment(s): VA COMLINC MOA Reviewed By: SUMMARY: The County’s 911 Center has recently been approached by the State Inoperability Coordinator regarding the County joining the Commonwealth Link to Interoperable Communications (“COMLINC”). The Program is free for the County to join, and the State will provide the necessary dispatcher training. Once the County’s radio system is connected, the County will have the ability to communicate directly with most State responder agencies and any jurisdiction that is a part of the system. Sheriff Taylor was consulted, and he agrees to allow the connection. For the Board’s review and consideration, a Memorandum of Agreement to potentially join the above Program is attached. FINANCIAL IMPACT AND FUNDING SOURCE: There is no financial impact to the County. RECOMMENDATION: County Staff recommends the Board execute the attached Memorandum of Agreement. MOTION: “I make a Motion to execute the attached Memorandum of Agreement.” 7.k Packet Pg. 56 7.k.aPacket Pg. 57Attachment: VA COMLINC MOA (3125 : COMLINK MOA Execution Approval (Staff Contact: Christopher C. Slemp)) 7.k.aPacket Pg. 58Attachment: VA COMLINC MOA (3125 : COMLINK MOA Execution Approval (Staff Contact: Christopher C. Slemp)) 7.k.aPacket Pg. 59Attachment: VA COMLINC MOA (3125 : COMLINK MOA Execution Approval (Staff Contact: Christopher C. Slemp)) 7.k.aPacket Pg. 60Attachment: VA COMLINC MOA (3125 : COMLINK MOA Execution Approval (Staff Contact: Christopher C. Slemp)) 7.k.aPacket Pg. 61Attachment: VA COMLINC MOA (3125 : COMLINK MOA Execution Approval (Staff Contact: Christopher C. Slemp)) 7.k.aPacket Pg. 62Attachment: VA COMLINC MOA (3125 : COMLINK MOA Execution Approval (Staff Contact: Christopher C. Slemp)) 7.k.aPacket Pg. 63Attachment: VA COMLINC MOA (3125 : COMLINK MOA Execution Approval (Staff Contact: Christopher C. Slemp)) 7.k.aPacket Pg. 64Attachment: VA COMLINC MOA (3125 : COMLINK MOA Execution Approval (Staff Contact: Christopher C. Slemp)) 7.k.aPacket Pg. 65Attachment: VA COMLINC MOA (3125 : COMLINK MOA Execution Approval (Staff Contact: Christopher C. Slemp)) 7.k.aPacket Pg. 66Attachment: VA COMLINC MOA (3125 : COMLINK MOA Execution Approval (Staff Contact: Christopher C. Slemp)) 7.k.aPacket Pg. 67Attachment: VA COMLINC MOA (3125 : COMLINK MOA Execution Approval (Staff Contact: Christopher C. Slemp)) 7.k.aPacket Pg. 68Attachment: VA COMLINC MOA (3125 : COMLINK MOA Execution Approval (Staff Contact: Christopher C. Slemp)) 7.k.aPacket Pg. 69Attachment: VA COMLINC MOA (3125 : COMLINK MOA Execution Approval (Staff Contact: Christopher C. Slemp)) 7.k.aPacket Pg. 70Attachment: VA COMLINC MOA (3125 : COMLINK MOA Execution Approval (Staff Contact: Christopher C. Slemp)) 7.k.aPacket Pg. 71Attachment: VA COMLINC MOA (3125 : COMLINK MOA Execution Approval (Staff Contact: Christopher C. Slemp)) 7.k.aPacket Pg. 72Attachment: VA COMLINC MOA (3125 : COMLINK MOA Execution Approval (Staff Contact: Christopher C. Slemp)) 7.k.aPacket Pg. 73Attachment: VA COMLINC MOA (3125 : COMLINK MOA Execution Approval (Staff Contact: Christopher C. Slemp)) 7.k.aPacket Pg. 74Attachment: VA COMLINC MOA (3125 : COMLINK MOA Execution Approval (Staff Contact: Christopher C. Slemp)) 7.k.aPacket Pg. 75Attachment: VA COMLINC MOA (3125 : COMLINK MOA Execution Approval (Staff Contact: Christopher C. Slemp)) 7.k.aPacket Pg. 76Attachment: VA COMLINC MOA (3125 : COMLINK MOA Execution Approval (Staff Contact: Christopher C. Slemp)) 7.k.aPacket Pg. 77Attachment: VA COMLINC MOA (3125 : COMLINK MOA Execution Approval (Staff Contact: Christopher C. Slemp)) 7.k.aPacket Pg. 78Attachment: VA COMLINC MOA (3125 : COMLINK MOA Execution Approval (Staff Contact: Christopher C. Slemp)) 7.k.aPacket Pg. 79Attachment: VA COMLINC MOA (3125 : COMLINK MOA Execution Approval (Staff Contact: Christopher C. Slemp)) 7.k.aPacket Pg. 80Attachment: VA COMLINC MOA (3125 : COMLINK MOA Execution Approval (Staff Contact: Christopher C. Slemp)) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: ARPA Applications (April 2022) Approval (Staff Contact: Christopher C. Slemp) Staff Contact(s): Christopher C. Slemp Agenda Date: April 19, 2022 Item Number: 7.l Attachment(s): Reviewed By: SUMMARY: In 2021, the Board committed $1,000,000 of ARPA funding to the County’s Volunteer Fire and Rescue Departments. Departments are eligible to receive up to $43,000 in funding and can submit multiple Project Applications. The Fire and Rescue Commission set up an ad hoc committee to review said Project Applications. Recently, the ad hoc committee met and reviewed several applications and recommended the Board approve funding for the following Department’s Applications: • Callands Fire and Rescue SCBAs $40,875.79 • Laurel Grove Fire and Rescue SCBAs $43,000 Training Building upgrades Loss of income • Cascade Fire and Rescue SCBAs $43,000 Building upgrades Debt service (ambulance) • Kentuck Fire Department SCBAs $42,370.54 Building upgrades • Blairs Fire and Rescue #2 Debt service (apparatus) $24,534.90 • Tunstall Fire and Rescue Debt service (building ) $43,000 Skid unit for brush truck EMS supplies • Ringgold Fire and Rescue SCBAs $43,000 7.l Packet Pg. 81 Building upgrades • Cool Branch Rescue Squad Debt service (ambulance) $43,000 • Keeling Fire Department Building upgrades $33,206.58 • Bachelors Hall Fire and Rescue Debt service (apparatus) $43,000 • Climax Fire Department Debt service (apparatus) $43,000 PPE/Turn out gear • Cool Branch Fire Department Debt service on apparatus $43,000 FINANCIAL IMPACT AND FUNDING SOURCE: Requested funds are coming from the ARPA funds and have no impact on general County Budget. RECOMMENDATION: County Staff recommends the Board approve ARPA funding for the Projects as presented. MOTION: “I make a Motion to approve ARPA funding for the Projects as presented.” 7.l Packet Pg. 82 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Purchase of Service Weapon (Corporal Kenneth Glass ) Approval (Contact: Sheriff Taylor) Staff Contact(s): Sheriff Taylor Agenda Date: April 19, 2022 Item Number: 7.m Attachment(s): Purchase Service Weapon Request - Kenneth Glass Reviewed By: SUMMARY: Over the years, the Board has approved requests from retiring Sheriff’s Deputies to purchase their service weapons, if said Deputy meets the requirements of Virginia Code § 59.1-148.3. For the Board’s review and consideration, attached please find a letter from Corporal Kenneth Glass (“Glass”) requesting to purchase his service weapon, a Glock, Generation 4, 40 caliber, Model 22, serial number YMT-991, upon his retirement, effective June 30, 2022, for $1.00. FINANCIAL IMPACT AND FUNDING SOURCE: The service weapon will be purchased for $1.00. RECOMMENDATION: As authorized by the Virginia Code, County Staff recommends the Board approve Sheriff Taylor’s transfer of the above-described service weapon to Glass for $1.00. MOTION: “I make a Motion to approve Sheriff Taylor’s transfer of the above-described service weapon to Glass for $1.00.” 7.m Packet Pg. 83 7.m.a Packet Pg. 84 Attachment: Purchase Service Weapon Request - Kenneth Glass (3098 : Purchase of Service Weapon (Contact: Sheriff Taylor)) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Courthouse Complex Security Alert System Replacement Contract Award Approval (Contact: Sheriff Taylor) Staff Contact(s): Agenda Date: April 19, 2022 Item Number: 7.n Attachment(s): Pittsylvania County Courthouse - 03-30-2022 - Courthouse Department Security Upgrades Reviewed By: SUMMARY: In early March of 2022, the Sheriff's Office was notified of an incident in County J & DR Court where an inmate did not agree with the Judge's ruling. The inmate acted out in the courtroom and the Judge activated the panic alarm. The alarm did not activate at the 911 Center. In the follow-up investigation, it was found that the current system's vendor is no longer in business to provide maintenance. Therefore, the current Courthouse panic alarm system needs to be replaced with an updated system. For the Board’s review and consideration, attached is a contract/invoice to do so. Said action’s procurement has been vetted and approved by Connie Gibson, County Purchasing Manager. FINANCIAL IMPACT AND FUNDING SOURCE: The Courthouse Security fund will be used to pay for the updated alarm system. RECOMMENDATION: County Staff recommends the Board approve the execution of the attached contract/invoice for the replacement of the current Courthouse’s security alarm system as presented. MOTION: “I make a Motion to approve the execution of the attached contract/invoice as presented.” 7.n Packet Pg. 85 TO: PROJECT: VA - DCJS | 11-18730 VA - CLASS A CONTRACTORS LICENSE | 2705 107938A NC ALARM LICENSE | BPN 007515P10 NC ELECTRICAL CONTRACTOR | 30561-SP-FA/LV Because of conditions beyond our control, this quotation is effective for a period of Thirty Days from the above date. Taxes now in effect or if and when levied on any sale based on this quotation must be added to the price, unless specifically provided for in the quotation. All equipment & labor is guaranteed for one year unless otherwise stated. All additions and changes will be billed separately and are exclusive of this quotation. If invoice is not paid within 30 days interest will be charged from date of invoice. Annual percentage rate of 24% or maximum allowed by law. Should either party employ an attorney or collection agency to institute suit or demand arbitration to enforce any of the provisions hereof, to protect its interest in any matter arising under this contract, or to collect damages for the breach of the contract or to collect payment on unpaid amounts. The prevailing party shall be entitled to recover any fees, costs, charges, and expenses expended or incurred therein. TERMS: 50% with signed agreement, remaining balance within 10 days of invoice. Pittsylvania Board of Supervisors Thomas Worley (434) 710-1029 thomas.worley@pittgov.org Pittsylvania County Courthouse Department Security System Upgrade March 30, 2022 165 Deer Run Road Danville, VA 24540 PH: (434) 483-4044 FAX: (434) 792-3113 QUOTATION I, the undersigned agree to the above terms and conditions and hereby authorize you to proceed with installation. _____________________________________________________ ____________________________________ SIGNATURE OF BUYER’S REPRESENTATIVE DATE J&D Court LABOR $ 900.00 General District Court TOTAL $ 1,456.27 1 ea Wired Panic Button 1 ea Honeywell Wireless Panic Button 1 ea 18/4 Cable Drop Circuit Court TOTAL $ 1,696.44 2 ea Wired Panic Button 5 ea Honeywell Wireless Panic Button 2 ea 18/4 Cable Drop 911 Center TOTAL $ 3,598.42 1 ea Honeywell Vista 128BPT Panel 6 ea Honeywell 6160RF Keypad 4 ea Honeywell Wireless Panic Button 6 ea 18/4 Cable Drop 1 ea Installation Kit PROJECT TOTAL $ 7,651.13 Note: Additional labor, materials requested or required will be billed in addition to the above quote. Delays caused by changes in the project or by others will be brought to customer’s attention and may result in additional charges. All work shall be done during normal business hours with unrestricted access to facility while project is in progress. Any required or requested after hours, weekend or holiday work will be additional. PRINT NAME 7.n.a Packet Pg. 86 Attachment: Pittsylvania County Courthouse - 03-30-2022 - Courthouse Department Security Upgrades (3090 : Courthouse Complex Security Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Community Center Lease Agreement Revision Approval (Removal of Allowing Alcohol); (Staff Contact: Justin G. Price) Staff Contact(s): Justin G. Price Agenda Date: April 19, 2022 Item Number: 7.o Attachment(s): Community Center Rental Contract Revised Reviewed By: SUMMARY: Recently, there have been issues involving the use of alcohol during rental events at the County’s Community Center. Said issues include guests gathering outside of the facility resulting in local authorities being called for noise, the gym being left a mess, as well as many other situations that arise regarding the use of alcohol. Accordingly, County Staff has determined it necessary to revise the Community Center’s Rental Agreement (“Agreement”) to remove the use of alcohol. For the Board’s review and consideration, said revised Agreement is attached. FINANCIAL IMPACT AND FUNDING SOURCE: If the revised Agreement is approved, due to limited alcohol rentals, County Staff has determined there will be little to no negative financial impact to the County. RECOMMENDATION: County Staff recommends the Board approve the revised Agreement as attached and presented. MOTION: “I make a Motion to approve the revised Agreement as attached and presented.” 7.o Packet Pg. 87 Community Center Facility Use Policy This policy pertains to the Pittsylvania County Community Center located at 115 South Main Street, Chatham, VA 24531. Please make all payments payable to: Pittsylvania County, PO Box 426, Chatham VA, 24531. Facility Rental Rules & Regulations - Parks and Recreation reserves the right to accept or reject, at any time, any application for use of facilities. Advance payment of fees will be refunded if rejection of application is deemed necessary. - Community Center Reservation Applications shall be completed and submitted by an adult, 18 years of age or over (21 years if the event involves alcohol), and at least thirty (30) working days prior to the requested date of the event. No permits shall be issued to minors. The reservation security deposit must accompany the reservation application to hold reservation. - Any group or organization that has damaged or destroyed the Center’s property or has failed to follow established policy in the past may be denied a permit. Staff shall consider the safety, health and welfare of persons and the security, preservation and orderly use of the Center as criteria when reviewing permit applications. Parent/guardian will be responsible for behavior of minors. Permit holder is required to follow all local ordinances and laws. - Charging admissions, selling tickets, games of chance or solicitation of money in any manner without prior approval of the Director of Parks and Recreation is prohibited. This includes the sale of and /or peddling of any foods, refreshments, novelties or goods. - The Center may, at its discretion, require the lessee to provide, at the lessee’s sole expense, any police, fire, and/or other center staff as deemed reasonable for the protection and preservation of the public property and peace. - The center requires the lessee to meet such other special conditions as are deemed reasonable and necessary for the safe and effective functioning of the proposed event. - Caterers used by groups must be licensed. Unlicensed caterers will be required to obtain a banquet permit from the Health Department to prepare food in the facility kitchen. - Care of Property: Property shall be left free of trash/debris and in similar conditions to those that existed prior to authorized use. Failure to comply could result in loss of security deposit or additional charges being levied. Community Center Facility Use Policy – 1 7.o.a Packet Pg. 88 Attachment: Community Center Rental Contract Revised (3097 : Community Center Lease Agreement Revision Approval (Removal of Allowing Alcohol The sale of alcohol may be permitted upon the approval of the Director of Parks and Recreation. The Director has absolute discretion to allow alcohol on premises. At least thirty (30) working days in advance of the event, the Applicant must provide the department with a copy of a valid permit from the Alcoholic Beverage Control Board (ABC) authorizing the proposed use or sale of alcoholic beverages and evidence that the Applicant has obtained a Special Event endorsement/liability insurance coverage specifically covering the sale/service of alcohol beverages at the center. The liquor liability insurance shall be in such form and amount as required by Pittsylvania County Parks and Recreation and shall name Pittsylvania County, its officers, officials, employees, agents, and volunteers as insured parties. A law enforcement presence may be required at an event where alcohol is served. Alcohol will be prohibited at the Pittsylvania County Community Center Insurance The sponsor of any event may be required to provide liability insurance in an amount no less than $1,000,000.00 for the center. Additional insurance may be required at the discretion of the Parks and Recreation Department. The event sponsor shall agree to hold Pittsylvania County harmless from any damage or claims arising from the action of the permit holder, his/her employee(s) or patrons while the facility is in use. Also, the permit holder must agree to indemnify Pittsylvania County from and against any and all claims, loss, injury, causes of action and any consequential and incidental damages incurred during the use of the facility, including reasonable attorney fees and costs. Security Deposit Fees The Center requires a signed contract and security deposit from each lessee at the time of rental. The deposit is refunded if no damage occurs and the area is left in a clean and satisfactory condition. Failure to comply shall, at the Director of Parks and Recreation’s discretion, result in the Center’s retention of any required security deposit to reimburse the Center for staff time and any expenses incurred as a result of applicant’s failure to perform these duties. The deposit is not a limit on the liability of the sponsor for payment of clean-up costs or repair of any damage to the facility as a result of the event. Cancellations must be made in writing to the Community Center. Security deposits for reservations cancelled less than thirty (30) days prior to event date are non-refundable. No Alcohol Security Deposit Alcohol Gallery Room $50 $200 Grand Hall $100 $200 Gym $100 $200 SECURITY DEPOSIT NOTE: At the discretion of Pittsylvania County Parks and Recreation, Non-Profit entities may be eligible for a waving of the security deposit. Rental Fees A fee will be charged in accordance with the fee schedule below. Checks must be made payable to Pittsylvania County and must be submitted at least thirty (30) working days in advance of the rental date. The rental fee will include the security deposit, rental of space, set-up and take-down fees and any other additional fees. 7.o.a Packet Pg. 89 Attachment: Community Center Rental Contract Revised (3097 : Community Center Lease Agreement Revision Approval (Removal of Allowing Community Center Facility Use Policy - 2 Reservations are not considered final until all fees have been paid. Please do not send invitations or make other arrangements until your application has been approved and paid in full. Room Capacity Bleacher Rental Rental Set Up/Take Down Staff Fees Additional Fees Theatre Style Seating 4 Hours 8 Hours Flat Rate Art Studio 40 20 $50.00 $100.00 $40.00 $25.00 Per Hour Kitchen n/a n/a $50.00 $100.00 - $12.50 Per Hour Kitchen (use of center dishes) n/a n/a $75.00 $150.00 - $18.75 Per Hour Gallery Room 100 n/a $140.00 $280.00 $60.00 $35.00 Per Hour Grand Hall 175 n/a $160.00 $320.00 $80.00 $40.00 Per Hour Gymnasium 450 134 $340.00 $680.00 $120.00 $85.00 Per Hour Stage - - - - $20 per section (max 4 sections) Mic, Podium, Speakers - - - - $20.00 Park Picnic Shelter - - - - $50(4 hour rental) RENTAL FEE NOTE: At the discretion of Pittsylvania County Parks and Recreation, Non-Profit entities may be eligible for a 50% reduction of room RENTAL. This reduction does not include SET UP/TAKE DOWN STAFF FEES. I/We the undersigned have read the Pittsylvania County Community Center Facility Use Policy and agree to adhere to all the policies contained herein. Signature: __________________________________________ Date: _____________________ 7.o.a Packet Pg. 90 Attachment: Community Center Rental Contract Revised (3097 : Community Center Lease Agreement Revision Approval (Removal of Allowing Community Center Facility Use Policy – 3 Use of Facilities Agreement Pittsylvania County Community Center and __________________________________, hereinafter respectively called the Center and the User. This agreement provides for use of the ______________________________________________ on _________________ from ___________ to ___________, at a cost of $____________ with Set-up/Take-down/clean-up fees of $_____________ for a total rental cost of $_____________. Release, Waiver of Liability & Indemnity In consideration of being permitted to utilize these areas of the Center for the above-mentioned purpose, and for payment of the above cited use fees, the User, for itself and all its employee’s, agents, representatives, and assignees, agrees and represents that it has or will inspect and carefully evaluate such premises. It is further warranted that use of the facilities for any purpose constitutes an acknowledgement that such premises and all facilities and equipment thereon have been inspected and carefully evaluated and that the User finds and accepts same as being safe and reasonably suited for the purpose, use or participation. In further consideration of being permitted to enter the Center for any purpose consistent with this agreement, including but not limited to evaluation or use of facilities or equipment, the User hereby agrees to the following: 1. The User hereby releases, waives, discharges and covenants not to sue the Center, its directors, officers, employees, and agents (hereinafter referred to as “releases”) from all liability to the User, its employees, agents, personal representatives, assigns, heirs, and next of kin for any loss or damage, and any claim or demands therefore on account of injury to person or property or resulting in death of the User, whether caused by negligence of the releases or otherwise while the User or its employees , clients, agents, or representatives are in, upon, or about the premises including use of any facilities or equipment therein. 2. The User shall agree to hold Pittsylvania County harmless from any damage or claims arising from the action of the permit holder, his/her employee(s) or patrons while the facility is in use. Also, the permit holder must agree to indemnify Pittsylvania County from and against any and all claims, loss, injury, causes of action and any consequential and incidental damages incurred during the use of the facility, including reasonable attorney fees and costs. 3. The User hereby agrees to indemnify, defend, save, and hold harmless the releases form any loss, liability, damage, or cost they may incur arising from the User’s operations at the Center premises, 7.o.a Packet Pg. 91 Attachment: Community Center Rental Contract Revised (3097 : Community Center Lease Agreement Revision Approval (Removal of Allowing Community Center Use of Facilities Agreement - 1 including but not limited to use of the Center’s equipment or facilities, regardless of whether such harm is caused by a sole or partial fault of the releases. 4. The User hereby assumes full responsibility for and risk of bodily injury, death, or property damage that may be incurred arising from the User’s operations at the Center premises, including but not limited to use of the Center’s equipment or facilities, regardless of whether such harm is due to the sole or partial fault of the releases. The User further expressly agrees that the foregoing RELEASE, WAIVER AND INDEMNITY AGREEMENT is intended to be as broad and inclusive as is permitted by the law of the Commonwealth of Virginia and that if any portion thereof is held invalid, it is agreed that the balance shall, notwithstanding, continue in full legal force and effect. IT IS FURTHER MUTUALLY AGREED between the parties that: • The User shall not violate any city, county, state or federal law in or about the said premises. • The User shall not assign this agreement without written consent of the Center. • When deemed necessary by the Center, the User shall provide certificates compensation insurance and of general liability and liquor liability insurance with limits of $1,000,000 that are updated annually and provide notice of cancellation. • When deemed necessary by the Center, the User shall name Pittsylvania County as an additional insured on its general liability policy with annual verification and notice of cancellation. • This agreement may be terminated at any time by either party by giving the other party thirty (30) days prior written notice. • This agreement is the product of joint negotiation and drafting. No provision herein will be construed against either party on the basis that either party drafted the language in question. The User has read and voluntarily signs this Use of Facilities Agreement and the incorporated release and waiver of liability and indemnity and further agrees that no oral representations, statements, or inducement inconsistent with the foregoing written agreement have been made. User Signature: _________________________________ Date: _________________________ Center Staff: ___________________________________ Date: _________________________ 7.o.a Packet Pg. 92 Attachment: Community Center Rental Contract Revised (3097 : Community Center Lease Agreement Revision Approval (Removal of Allowing Community Center Use of Facilities Agreement - 2 Community Center Reservation Application 115 South Main Street, PO Box 426, Chatham Virginia 24531 434-432-7736 ● recreation@pittgov.org ● pittsylvaniacountyva.gov/recreation Facility Requested Room ________________________________________________________________________________ Organization __________________________________________________________________________ Name ________________________________________________________________________________ Day Phone _____________________________ Evening Phone __________________________________ Address ______________________________________________________________________________ City ______________________________________ State ________ Zip ________________ Email Address _________________________________________________________________________ Event Date: ______________________________ Day of Week: ____________________________ Starting Time: ___________________________ Ending Time: ____________________________ Number Attending: __________________________ State purpose of use or type of activity _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Special instructions or equipment _____________________________________________________________________________________ _____________________________________________________________________________________ 7.o.a Packet Pg. 93 Attachment: Community Center Rental Contract Revised (3097 : Community Center Lease Agreement Revision Approval (Removal of Allowing Community Center Reservation Application - 1 Alcoholic Beverages Will alcoholic beverages be served? Yes___ No___ Will They Be Sold? Yes___ No___ If selling alcohol, has your group obtained an Alcoholic Beverage Permit? Yes___ No ___ (If yes, please attach a copy of permit.) Note: - The Director of Parks and Recreation has the absolute discretion to allow alcohol on premises. - If alcohol is available for consumption, a valid permit must be obtained from the Virginia ABC and presented to the Community Center to complete this agreement. - Law enforcement presence may be required at any event, at the sole discretion of the Community Center. The applicant is responsible for any cost associated with the scheduling of law enforcement. I have read and understand the Facility Use Policy and hereby agree to comply with its content. I understand that failure to observe these regulations or County, City, State or Federal law will result in cancellation of my event and forfeiture of all fees paid for the event. Signature: __________________________________________ Date: _____________________ OFFICE USE ONLY Date Received: ___________________________ By: ________________________________ Insurance Certificate: Yes____ No____ ABC License: Yes____ No____ Deposit Amount: $____________________ Date Paid: ______________________ Check #: _________ ● Money Order ● Cash Rental Fee: $_________________ Staff Fee: $_________________ Total Fees: $_________________ Date Paid: _________________ Check #: ________ ● Money Order ● Cash 7.o.a Packet Pg. 94 Attachment: Community Center Rental Contract Revised (3097 : Community Center Lease Agreement Revision Approval (Removal of Allowing Community Center Reservation Application - 2 7.o.a Packet Pg. 95 Attachment: Community Center Rental Contract Revised (3097 : Community Center Lease Agreement Revision Approval (Removal of Allowing Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: NRCS Cherrystone and Roaring Fork Dams Design Agreements Execution & Appropriation Approval Ratification (Staff Contact: Dave F. Arnold) Staff Contact(s): Dave F. Arnold Agenda Date: April 19, 2022 Item Number: 7.p Attachment(s): Cherrystone Creek 1 Design NOA Reviewed By: SUMMARY: The U.S. Department of Agriculture Natural Resources Conservation Service has awarded $790,000 for the design of rehabilitation of Cherrystone Creek 1 Watershed Structure, under the Watershed Rehabilitation Program. For the Board’s review and consideration, an Agreement (and other related documents) evincing the same is attached. This Agreement includes funding for the design phase. If additional funds become available to totally complete the project through construction, an amendment will be proposed with the Sponsor. If agreed by the parties, this Agreement will be amended accordingly. This Agreement includes clauses for other phases that may or may not be funded. FINANCIAL IMPACT AND FUNDING SOURCE: This Grant totaling $790,000 is to be used for the development of a design for the rehabilitation of Cherrystone Creek 1. This Grant does not require a local match. RECOMMENDATION: County Staff recommends the Board ratify the execution of the Grant documents, as well as the appropriation of $790,000 to the County’s Grants Fund. MOTION: “I make a Motion to ratify the execution of the attached Grant documents, as well as the appropriation of $790,000 to the County’s Grants Fund.” 7.p Packet Pg. 96 Page 1 of 7 NRCS-ADS-093 U.S. Department of Agriculture Natural Resources Conservation Service NOTICE OF GRANT AND AGREEMENT AWARD 1. Award Identifying Number NR2233A7XXXXC002 2. Amendment Number 3. Award /Project Period Date of Final Signature - 04/30/2024 4. Type of award instrument: Cooperative Agreement 5. Agency (Name and Address) Natural Resources Conservation Service 1606 Santa Rosa Road, Suite 209 Richmond, VA 23229-5014 6. Recipient Organization (Name and Address) PITTSYLVANIA, COUNTY OF 1 CENTER ST CHATHAM VA 24531-0426 UEI Number / DUNS Number: ZKU8R668GNR4 / 074744467 EIN: 7. NRCS Program Contact Name: Mathew Lyons Email: mathew.lyons@usda. gov 8. NRCS Administrative Contact Name: KAYLIE ALDERMAN Email: kaylie.alderman@wdc. usda.gov 9. Recipient Program Contact Name: Dave Arnold Phone: (434) 770-0394 Email: dave.arnold@pittgov.org 10. Recipient Administrative Contact Name: Dave Arnold Phone: (434) 770-0394 Email: dave.arnold@pittgov.org 11. CFDA 10.916 12. Authority 16 U.S.C. 1012 13. Type of Action New Agreement 14. Program Director Name: Dave Arnold Phone: (434) 770-0394 Email: dave.arnold@pittgov.org 15. Project Title/ Description: Cherrystone Creek 1 Rehabilitation, Pittsylvania County, Virginia, under the Watershed Rehabilitation Program. 16. Entity Type: B = County Government 17. Select Funding Type Select funding type:Federal Non-Federal Original funds total $790,000.00 $0.00 Additional funds total $0.00 $0.00 Grand total $790,000.00 $0.00 18. Approved Budget 7.p.a Packet Pg. 97 Attachment: Cherrystone Creek 1 Design NOA (3114 : NRCS Cherrystone and Roaring Fork Dams Design Agreements) Page 2 of 7 Personnel $0.00 Travel $0.00 Supplies $0.00 Construction $0.00 Total Direct Cost $790,000.00 Fringe Benefits $0.00 Equipment $0.00 Contractual $0.00 Other $790,000.00 Total Indirect Cost $0.00 Total Non-Federal Funds $0.00 Total Federal Funds Awarded $790,000.00 Total Approved Budget $790,000.00 This agreement is subject to applicable USDA NRCS statutory provisions and Financial Assistance Regulations. In accepting this award or amendment and any payments made pursuant thereto, the undersigned represents that he or she is duly authorized to act on behalf of the awardee organization, agrees that the award is subject to the applicable provisions of this agreement (and all attachments), and agrees that acceptance of any payments constitutes an agreement by the payee that the amounts, if any, found by NRCS to have been overpaid, will be refunded or credited in full to NRCS. Name and Title of Authorized Government Representative Signature Date Name and Title of Authorized Recipient Representative Signature Date NONDISCRIMINATION STATEMENT The U.S. Department of Agriculture (USDA) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or a part of an individual's income is derived from any public assistance program. (Not all prohibited bases apply to all programs.) Persons with disabilities who require alternative means for communication of program information (Braille, large print, audiotape, etc.) should contact USDA's TARGET Center at (202) 720-2600 (voice and TDD). To file a complaint of discrimination write to USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW., Washington, DC 20250-9410 or call (800) 795-3272 (voice) or (202) 720-6382 (TDD). USDA is an equal opportunity provider and employer. PRIVACY ACT STATEMENT The above statements are made in accordance with the Privacy Act of 1974 (5 U.S.C. Section 522a). Dave Arnold Assistant County Administrator Edwin Martinez State Conservationist 7.p.a Packet Pg. 98 Attachment: Cherrystone Creek 1 Design NOA (3114 : NRCS Cherrystone and Roaring Fork Dams Design Agreements) Page 3 of 7 Statement of Work The purpose of this agreement is for the United States Department of Agriculture, Natural Resources Conservation Service, hereinafter referred to as the “NRCS”, to provide assistance to Pittsylvania County, Virginia, hereinafter referred to as the “Sponsor”, for Cherrystone Creek 1 Rehabilitation, Pittsylvania County, Virginia, under the Watershed Rehabilitation Program. Purpose Prepare design for rehabilitation of Cherrystone Creek 1 Watershed Structure, Pittsylvania County, Virginia. This agreement includes funding for the design phase. If additional funds become available to totally complete the project through construction, an amendment will be proposed with the Sponsor. If agreed by the parties this agreement will be amended accordingly. This agreement includes clauses for other phases that may or may not be funded. Objectives The official budget described in this Budget Narrative will be considered the total budget as last approved by the Federal awarding agency for this award. Amounts included in this budget narrative are estimates. Reimbursement or advance liquidations will be based on actual expenditures, not to exceed the amount obligated. 1. NRCS shall pay 100 percent of the costs up to approved funding. There is no financial obligation for the Sponsor unless costs exceed approved funding amounts, and additional funding cannot be secured. A. Budget includes the following estimated costs: $790,000.00 is obligated for the development of a design for rehabilitation of Cherrystone Creek 1. Design costs are expenses incurred for surveys and investigations, preparation of the design, construction plans, specifications and associated documents required for the installation of works of improvement. a. CONTRACTUAL category: $750,000 is budgeted for Contractual work. Contractual work entails the professional services, hired and managed by the Sponsor, for the preparation and creation of the design. b. OTHER category: A maximum of $40,000.00 (i.e.: 5% of the Project Budget) is budgeted for Other expenses. Other expenses are expenses incurred by the Sponsor in direct management of the agreement (e.g.: contract administration). Eligible and reimbursable expenses may include sponsor personnel labor cost entailing soliciting, evaluating, awarding, administering and overseeing contracts for development of an approved design, including project management, verifying invoices and record keeping. c. This agreement allows for the reapportionment of funds from the “OTHER” budget category to the “CONTRACTUAL” budget category. This reapportionment shall be initiated by the Sponsor with prior approval from the NRCS representative, provided the costs are within the budget estimates listed above. This will be documented through an exchange of correspondence rather than a formal amendment to the agreement. d. Reapportionment of funds from the CONTRACTUAL budget category to the OTHER budget category is NOT ALLOWED. Budget Narrative If inconsistencies arise between the language in this Statement of Work (SOW) and the General Terms and Conditions attached to the agreement, the language in this SOW takes precedence. A. Sponsor will— 1. Design must be developed in accordance with the technical specification provided by NRCS which is incorporated as Attachment C, and follow policy set forth in the NRCS National Engineering Manual Part 511. This includes obtaining all necessary permits, land rights, and easements in accordance with the policy directive section 505.36. A U.S. Army Responsibilities of the Parties: 7.p.a Packet Pg. 99 Attachment: Cherrystone Creek 1 Design NOA (3114 : NRCS Cherrystone and Roaring Fork Dams Design Agreements) Page 4 of 7 Corps of Engineers Permit 404 must be obtained prior to proceeding to construction. 2. The Sponsors will obtain the services of a professional registered engineer, with the concurrence of NRCS, to prepare the design, specifications, and drawings for the construction of the dam. The professional registered engineer shall have demonstrated competency and work experience on similar projects applying NRCS policies and procedures. The Sponsor must obtain NRCS review and concurrence on the design, construction plans and specifications. 3. Secure all necessary lands rights and permits for completion of the work of improvement prior to moving into construction. 4. Contract for services, as necessary, award and administer any contracts for the installation of the work for the project specified in this agreement in accordance with the Code of Federal Regulations (CFR), 2 CFR § 200.317 through 200.326, applicable state requirements, and the Sponsors’ procurement regulations, as appropriate. See general terms and conditions attached to this agreement for a link to the CFR. In accordance with 2 CFR § 200.326 contracts must contain the applicable provisions described in Appendix II to Part 200. Davis-Bacon Act would not apply under this Federal program legislation. 5. The contracts for services described in this Agreement shall not be awarded to the Sponsor or to any firm in which any Sponsor’s official or any member of such official’s immediate family has direct or indirect interest in the pecuniary profits or contracts of such firms. Reference 2 CFR § 200.318 regarding standards of conduct covering conflicts of interest and governing the performance of its employees engaged in the selection, award, and administration of contracts. 6. Notify NRCS of environmental clearance, modification of construction plans, and any unresolved concerns and issues prior to award of any contracts for installation of the work for the project specified in this agreement. 7. Accept all financial and other responsibility for any excess costs resulting from its failure to obtain, or delay in obtaining adequate land and water rights; natural resource rights; or Federal, State, and local permits and licenses needed for the work described in this agreement. 8. Take reasonable and necessary action of all contractual and administrative issues arising out of contracts awarded under this agreement. 9. Upon determination of technical acceptability of the completed work, the Sponsor must assume responsibility for the revised operation and maintenance (O&M) plan as provided by NRCS upon acceptance of designs and in accordance with Title 180, Part 500 of the NRCS Operation and Maintenance Manual and Title 390, Part 505, Subpart B, Section 505.11, of the NRCS National Watershed Program Manual. 10. Be responsible for all ineligible project costs. Ineligible costs are costs not referenced in this agreement. The Sponsor is also responsible for all costs in excess of the federal cost-share in this agreement. 11. Comply with the applicable requirements in the attached General Terms and Conditions of this agreement. 12. Ensure that requirements for compliance with environmental and cultural resource laws are incorporated into the construction contract for the works of improvement described in this agreement. 13. Ensure the information in the System for Award Management (SAM) is current and accurate until the final financial report (SF 425) under this award or final payment is received, whichever is later. 14. Take reasonable and necessary actions to dispose of all contractual and administrative issues arising out of the contract awarded under this agreement. This includes, but is not limited to disputes, claims, protests of award, source evaluation, and litigation that may result from the project. Such actions will be at the expense of the Sponsor, including any legal expenses. The Sponsor will advise, consult with, and obtain prior written concurrence of NRCS on any litigation matters in which NRCS could have a financial interest. 15. Sponsor must indemnify and hold NRCS harmless to the extent permitted by State law for any costs, damages, claims, liabilities, and judgments arising from past, present, and future acts or omissions of the Sponsor in connection with its acquisition and management of the Watershed Rehabilitation Program pursuant to this project agreement. Further, the Sponsor agrees that NRCS will have no responsibility for acts and omissions of the Sponsor, its agents, successors, assigns, employees, contractors, or lessees in connection with the acquisition and management of the Watershed Rehabilitation Program pursuant to this agreement that result in violation of any laws and regulations that are now or that may in the future become applicable. 16. Be liable to the NRCS for damages sustained by the NRCS as a result of the contractor failing to complete the work within the specified time. The damages will be based upon the additional costs incurred by the NRCS resulting from the contractor not completing the work within the allowable performance period. These costs include but are not limited to 7.p.a Packet Pg. 100 Attachment: Cherrystone Creek 1 Design NOA (3114 : NRCS Cherrystone and Roaring Fork Dams Design Agreements) Page 5 of 7 personnel costs, travel, etc. The NRCS will have the right to withhold such amount out of any monies that may be then due or that may become due and payable to the Sponsor. This liability is not applicable to the extent that the contract performance time is extended by court judgment unless such judgment results from actions of the Sponsor not concurred in by NRCS. 17. The Sponsor must secure at its own expense all Federal, State, and local permits and licenses necessary for completion of the work described in this agreement as well as any necessary natural resource rights and provide copies of all permits and licenses obtained to NRCS. 18. Submit performance reports on an annual basis to ezFedGrants or to the Farm Production and Conservation (FPAC) Grants and Agreements Division staff via email to: FPAC.BC.GAD@usda.gov. Reports are due 30 calendar days after the reporting period and are based on the agreement period of performance start date. 19. Submit SF-425 Financial Reports on an annual basis to ezFedGrants or to the Farm Production and Conservation (FPAC) Grants and Agreements Division via email to: FPAC.BC.GAD@usda.gov. Reports are due 30 calendar days after the reporting period. Please note that financial reporting is based on the calendar year. 20. Submit payment requests to ezFedGrants or to the Farm Production and Conservation (FPAC) Grants and Agreements Division via email to: FPAC.BC.GAD@usda.gov on a monthly or quarterly basis. Refer to the General Terms and Conditions for more information regarding payment requests. B. NRCS will— 1. Review and concur with the design, construction plans and specifications, Quality Assurance Plan (QAP) and O&M plan developed for or by the Sponsor. 2. Provide authorized assistance such as, but not limited to, estimates of contract costs, length of contract period, results of tests and studies as available, site investigations, design and layout, and drawings and specifications, as requested by the Sponsor, and as its resources permit. 3. Make payment to the Sponsor covering the NRCS's share of the cost upon receipt and approval of SF-270, withholding the amount of damages sustained by NRCS as provided for in this agreement. C. SPECIAL PROVISIONS 1. The furnishing of financial, administrative, and/or technical assistance above the original funding amount by NRCS is contingent on there being sufficient unobligated and uncommitted funding in the Watershed Rehabilitation Program that is available for obligation in the year in which the assistance will be provided. NRCS may not make commitments in excess of funds authorized by law or made administratively available. Congress may impose obligational limits on program funding that constrains NRCS’s ability to provide such assistance. 2. NRCS, at its sole discretion, may refuse to cost share should the Sponsor, in administering the contract, elect to proceed without obtaining concurrences described in this agreement. Sponsor will— 1. Prepare a design, construction specifications, and drawings in accordance with the technical specification provided by NRCS which is incorporated as Attachment C, and standard engineering principles that comply with NRCS programmatic requirements; and/or install the designed construction. The Sponsor must ensure each description of the work described in this agreement is reviewed, concurred, and approved by NRCS. Sponsor must not move to the next project work described in this agreement until the prior work is concurred and approved by NRCS. 2. Develop a quality assurance plan (QAP) for the project and submit it for NRCS review and concurrence. 3. Provide NRCS with documentation of the actual cost incurred for the services acquired. Expected Accomplishments and Deliverables 7.p.a Packet Pg. 101 Attachment: Cherrystone Creek 1 Design NOA (3114 : NRCS Cherrystone and Roaring Fork Dams Design Agreements) Page 6 of 7 As stated in this agreement. Resources Required Sponsor will acquire A&E services within 60 days of Agreement execution. The Phases listed below are described in detail in the technical specification provided by NRCS which is incorporated as Attachment C. Phase I – Plan of Work and Quality Assurance/Quality Control completed within 60 days of Sponsor acquisition of A&E services. Phase II – Supporting Documentation, Development of Design Data completed within 255 days of Phase I completion. Phase III - Preliminary Design completed within 165 days of Phase II completion. Phase IV – Final Design completed within 150 days of Phase III completion. Final design and bid documents approved by NRCS within 690 days of Agreement execution. Milestones 7.p.a Packet Pg. 102 Attachment: Cherrystone Creek 1 Design NOA (3114 : NRCS Cherrystone and Roaring Fork Dams Design Agreements) Page 7 of 7 GENERAL TERMS AND CONDITIONS Please reference the below link(s) for the General Terms and Conditions pertaining to this award: https://www.fpacbc.usda.gov/about/grants-and-agreements/award-terms-and-conditions/index.html 7.p.a Packet Pg. 103 Attachment: Cherrystone Creek 1 Design NOA (3114 : NRCS Cherrystone and Roaring Fork Dams Design Agreements) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Budget Amendments Approval (Grant Awards); (Staff Contact: Kimberly G. Van Der Hyde) Staff Contact(s): Kimberly G. Van Der Hyde Agenda Date: April 19, 2022 Item Number: 7.q Attachment(s): Best Friends Animal Society CAREER Subcontact Fully Executed 2-10-22 CAREER NDWG Budget Area 10 WPWDB LIBRARY ARPA MOA signed by LWT Reviewed By: SUMMARY: The County recently received several Grants awards that need to be appropriated to the FY2022 County Budget. For the Board’s review and consideration, related documentation is attached. FINANCIAL IMPACT AND FUNDING SOURCE: Best Friends Animal Society: The Pet Center received a Grant in the amount of $10,000 from the Best Friends Animal Society. These funds will be used to cover spay and neuters for the animals. This Grant does not require a local match. CAREER National Dislocated Worker Grant (“NDWG”): The West Piedmont Workforce Investment Board received a notice of a Grant award in the amount of $108,333. This is a two (2)- year Grant and will be used to facilitate access to appropriate and needed supportive services to help dislocated worker participants who have significant barriers to employability to obtain employment. This is a federal Grant that does not require a local match. The Library of Virginia: The Library of Virginia received American Rescue Plan Act funds to help communities respond directly and immediately to the pandemic, as well as to related economic and community needs through equitable approaches in digital inclusion and library services. The County’s Library has been awarded a total of $22,989 to help with this effort. This Grant does not require a local match. RECOMMENDATION: County Staff recommends the above-listed Grants be appropriated to the FY2022 County Budget. MOTION: 7.q Packet Pg. 104 “I make a Motion to approve and appropriate the above-listed Grants to the FY2022 County Budget.” 7.q Packet Pg. 105 7.q.a Packet Pg. 106 Attachment: Best Friends Animal Society (3096 : Budget Amendments Approval (Grant Awards); (Staff Contact: Kim Van Der Hyde)) 7.q.b Packet Pg. 107 Attachment: CAREER Subcontact Fully Executed 2-10-22 (3096 : Budget Amendments Approval (Grant Awards); (Staff Contact: Kim Van Der 7.q.b Packet Pg. 108 Attachment: CAREER Subcontact Fully Executed 2-10-22 (3096 : Budget Amendments Approval (Grant Awards); (Staff Contact: Kim Van Der 7.q.b Packet Pg. 109 Attachment: CAREER Subcontact Fully Executed 2-10-22 (3096 : Budget Amendments Approval (Grant Awards); (Staff Contact: Kim Van Der 7.q.b Packet Pg. 110 Attachment: CAREER Subcontact Fully Executed 2-10-22 (3096 : Budget Amendments Approval (Grant Awards); (Staff Contact: Kim Van Der 7.q.b Packet Pg. 111 Attachment: CAREER Subcontact Fully Executed 2-10-22 (3096 : Budget Amendments Approval (Grant Awards); (Staff Contact: Kim Van Der 7.q.b Packet Pg. 112 Attachment: CAREER Subcontact Fully Executed 2-10-22 (3096 : Budget Amendments Approval (Grant Awards); (Staff Contact: Kim Van Der 7.q.b Packet Pg. 113 Attachment: CAREER Subcontact Fully Executed 2-10-22 (3096 : Budget Amendments Approval (Grant Awards); (Staff Contact: Kim Van Der CAREER NDWG GRANT BUDGET PROPOSAL 10/12/2021 WORKFORCE AREA NAME AND NUMBER West Piedmont Workforce Development Board Area 10 Year 1 Year 2 TOTAL Personnel Wages 14,100$ 14,100$ 28,200$ Fringe Benefits 3,900$ 3,900$ 7,800$ Travel 500$ 500$ 1,000$ Supplies 250$ 250$ 500$ Contractual -$ -$ -$ Supportive Services 30,000$ 30,000$ 60,000$ Other -$ -$ -$ PROVIDE DETAIL BELOW Indirect Costs up to 10%5,417$ 5,417$ 10,833$ TOTAL 54,167$ 54,167$ 108,333$ PLANNED NUMBER OF PARTICIPANTS 30 DETAILS OF OTHER OTHER NOTES BRIEF DESCRIPTION IF NEEDED 7.q.c Packet Pg. 114 Attachment: CAREER NDWG Budget Area 10 WPWDB (3096 : Budget Amendments Approval (Grant Awards); (Staff Contact: Kim Van Der 7.q.d Packet Pg. 115 Attachment: LIBRARY ARPA MOA signed by LWT (3096 : Budget Amendments Approval (Grant Awards); (Staff Contact: Kim Van Der Hyde)) 7.q.d Packet Pg. 116 Attachment: LIBRARY ARPA MOA signed by LWT (3096 : Budget Amendments Approval (Grant Awards); (Staff Contact: Kim Van Der Hyde)) 7.q.d Packet Pg. 117 Attachment: LIBRARY ARPA MOA signed by LWT (3096 : Budget Amendments Approval (Grant Awards); (Staff Contact: Kim Van Der Hyde)) 7.q.d Packet Pg. 118 Attachment: LIBRARY ARPA MOA signed by LWT (3096 : Budget Amendments Approval (Grant Awards); (Staff Contact: Kim Van Der Hyde)) 7.q.d Packet Pg. 119 Attachment: LIBRARY ARPA MOA signed by LWT (3096 : Budget Amendments Approval (Grant Awards); (Staff Contact: Kim Van Der Hyde)) 7.q.d Packet Pg. 120 Attachment: LIBRARY ARPA MOA signed by LWT (3096 : Budget Amendments Approval (Grant Awards); (Staff Contact: Kim Van Der Hyde)) 7.q.d Packet Pg. 121 Attachment: LIBRARY ARPA MOA signed by LWT (3096 : Budget Amendments Approval (Grant Awards); (Staff Contact: Kim Van Der Hyde)) 7.q.d Packet Pg. 122 Attachment: LIBRARY ARPA MOA signed by LWT (3096 : Budget Amendments Approval (Grant Awards); (Staff Contact: Kim Van Der Hyde)) 7.q.d Packet Pg. 123 Attachment: LIBRARY ARPA MOA signed by LWT (3096 : Budget Amendments Approval (Grant Awards); (Staff Contact: Kim Van Der Hyde)) 7.q.d Packet Pg. 124 Attachment: LIBRARY ARPA MOA signed by LWT (3096 : Budget Amendments Approval (Grant Awards); (Staff Contact: Kim Van Der Hyde)) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Courthouse Security Budget Amendment (Staff Contact: Kimberly G. Van Der Hyde) Staff Contact(s): Kimberly G. Van Der Hyde Agenda Date: April 19, 2022 Item Number: 7.r Attachment(s): Reviewed By: SUMMARY: The Courthouse Security Fund was established to collect Court fees to cover security costs in the County Courthouse. This Fund has been used in the past to cover the security equipment, Courthouse renovations necessary to ensure proper safety for citizens and employees, as well as personnel to operate the security scanner. The Courthouse Security Fund currently has a balance of $69,663.50. FINANCIAL IMPACT AND FUNDING SOURCE: An upgrade to the security system is needed in the Courthouse to include panic buttons for all the Courts. This is an appropriate use of Courthouse Security Funds. The estimate for this Project totals roughly $8,000. Currently, no funds have been appropriated in the FY2022 County Budget in the Courthouse Security Fund RECOMMENDATION: County Staff recommends a total of $10,000 be appropriated to cover this Project and for any protentional security needs that may arise before year-end. MOTION: “I make a Motion to appropriate a total of $10,000 to the Courthouse Security Fund Budget (line item 314-4-043201-5899).” 7.r Packet Pg. 125 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Revised Staunton River Plastics Support Agreement Approval (Staff Contact: Matthew D. Rowe) Staff Contact(s): Matthew D. Rowe Agenda Date: April 19, 2022 Item Number: 7.s Attachment(s): Staunton River Plastics MOU - redlined version Staunton River Plastics MOU - final version Reviewed By: SUMMARY: The Pittsylvania County Industrial Development Authority (“IDA”) has obtained a commitment from the Virginia Small Business Financing Authority (“VSBFA”) to lend the IDA a loan up to $1,020,000 after a Loan Agreement has been executed for part of the projected costs of the acquisition and construction of the 150,000 sq. ft. build-to-suit manufacturing facility. As required by the commitment and to secure the loan, the VSBFA has required the County enter into a Support Agreement. The loan is to be evidenced by a promissory note executed by the IDA and held by the VSBFA. For the Board’s review and consideration, a revised Support Agreement and a redlined version are attached. FINANCIAL IMPACT AND FUNDING SOURCE: The VSBFA is offering a loan in the amount of $1,020,000 to the IDA for part of the projected costs of the acquisition and construction of the 150,000 sq. ft. build-to-suit manufacturing facility for Staunton River Plastics, LLC. RECOMMENDATION: County Staff recommends that the Board approve the revised Support Agreement between the County and the IDA as attached and presented. MOTION: “I make a Motion to approve the revised Support Agreement between the County and the IDA as attached and presented.” 7.s Packet Pg. 126 7.s.a Packet Pg. 127 Attachment: Staunton River Plastics MOU - redlined version (3122 : Revised Staunton River Plastics Support Agreement Approval (Staff 7.s.a Packet Pg. 128 Attachment: Staunton River Plastics MOU - redlined version (3122 : Revised Staunton River Plastics Support Agreement Approval (Staff 7.s.a Packet Pg. 129 Attachment: Staunton River Plastics MOU - redlined version (3122 : Revised Staunton River Plastics Support Agreement Approval (Staff 7.s.a Packet Pg. 130 Attachment: Staunton River Plastics MOU - redlined version (3122 : Revised Staunton River Plastics Support Agreement Approval (Staff 7.s.a Packet Pg. 131 Attachment: Staunton River Plastics MOU - redlined version (3122 : Revised Staunton River Plastics Support Agreement Approval (Staff 7.s.b Packet Pg. 132 Attachment: Staunton River Plastics MOU - final version (3122 : Revised Staunton River Plastics Support Agreement Approval (Staff Contact: 7.s.b Packet Pg. 133 Attachment: Staunton River Plastics MOU - final version (3122 : Revised Staunton River Plastics Support Agreement Approval (Staff Contact: 7.s.b Packet Pg. 134 Attachment: Staunton River Plastics MOU - final version (3122 : Revised Staunton River Plastics Support Agreement Approval (Staff Contact: 7.s.b Packet Pg. 135 Attachment: Staunton River Plastics MOU - final version (3122 : Revised Staunton River Plastics Support Agreement Approval (Staff Contact: Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Resolution # 2022-04-02 (Honoring Jack Garrett’s Retirement) Adoption (Staff Contact: Kaylyn M. McCluster) Staff Contact(s): Chairman Ingram Agenda Date: April 19, 2022 Item Number: 7.t Attachment(s): 2022-04-02 Jack Garrett - Retirement Reviewed By: SUMMARY: Jack Garrett recently retired from WBTM/WAKG after forty-four (44) years of service. The Board expresses its sincere appreciation to Garrett for his dedication of time towards the radio/news media community and congratulates him on his well-deserved retirement. For the Board’s review and consideration, Resolution # 2022-04-02 evincing the same is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board adopt Resolution # 2022-04-02 honoring Jack Garrett’s retirement as attached and presented. MOTION: “I make a Motion to adopt Resolution # 2022-04-02 honoring Jack Garrett’s retirement as attached and presented.” 7.t Packet Pg. 136 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION # 2022-04-02 __________________________________________________________________________________________ HONORING JACK GARRETT’S RETIREMENT __________________________________________________________________________________________ VIRGINIA: The Pittsylvania County Board of Supervisors (“Board”) adopted the following Resolution at its Business Meeting on April 19, 2022: WHEREAS, after almost forty-four (44) years, Jack Garrett (“Garrett”) signed off on his last broadcast at WBTM/WAKG on March 18, 2022; and WHEREAS, graduating from George Washington High School in 1974, Garrett was one of three (3) Averett College students to earn the new English and Journalism Combined Major in 1978; and WHEREAS, as an intern, Garrett started writing immediately and doing newscasts and was offered a job afterwards working the evening newscasts; and WHEREAS, he worked at the two (2) stations until he was forty (40) years old, and then accepted a job as bureau chief of WSET, the Lynchburg-based ABC affiliate; and WHEREAS, he covered news in Danville, Martinsville, and South Boston, breaking the news of the National Tobacco Settlement and winning an award on a documentary he produced about tobacco; and WHEREAS, in 2018, Garrett received first (1st) place in the Virginia Associated Press awards in three (3) categories: best reporter for “Outstanding News Operation of the Virginias;” best feature/human interest story for “Danville Remembers the Virginia Tech Victims on the 10th Anniversary of the Tragedy;” and best spot news for his reporting on Danville’s new police chief and community policing; and WHEREAS, in 2019, the station won “the big Kahuna,” as Garrett called it, for its coverage of Hurricane Michael, which battered Danville as a tropical storm; and WHEREAS, in 2020, he won the Gallimore Award, which honors “a Virginia broadcaster for outstanding service in the public interest” and “exemplifies a commitment to journalism and reflects honorable on the news profession;” and WHEREAS, Garrett was an asset and a loyal member of his community and faithfully performed his duties in a diligent and dependable manner. NOW, THEREFORE, BE IT RESOLVED, that the Board expresses its sincere appreciation to Garrett for his dedication of time towards the radio/news media community and congratulates him on his well-deserved retirement. Adopted this 19th day of April, 2022. __________________________________________ William V. (“Vic”) Ingram (Chairman) Pittsylvania County Board of Supervisors __________________________________________ Clarence C. Monday (Clerk) Pittsylvania County Board of Supervisors 7.t.a Packet Pg. 137 Attachment: 2022-04-02 Jack Garrett - Retirement (3121 : Resolution # 2022-04-02 (Honoring Jack Garrett’s Retirement) Adoption (Staff Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Resolution # 2022-04-03 (WestRock Rail Project Local Support) Adoption (Staff Contact: Matthew D. Rowe) Staff Contact(s): Matthew D. Rowe Agenda Date: April 19, 2022 Item Number: 7.u Attachment(s): 2022-04-03 WestRock Rail Project Local Support Reviewed By: SUMMARY: WestRock wants to re-establish rail service to the Cascade Chip Mill in Cascade, Virginia. The work will be completed by Norfolk Southern. The work entails the following: a Norfolk Southern mainline turnout, rebuilding 350’ of Norfolk Southern track, rehabilitating the bridge over Pocosin Creek, and restoring service to the Norfolk Southern track that connects to the WestRock-owned track. The track would be used to load wood chips and ship to the WestRock Covington Mill by restoring 1,700 feet of track and car pulling equipment. For the Board’s review and consideration, attached in Resolution # 2022-04-03 supporting the application for the above project. FINANCIAL IMPACT AND FUNDING SOURCE: WestRock intends on applying for Industrial Access Railroad Track Funds from the Commonwealth of Virginia’s Department of Rail and Public Transportation in the amount of $298,410. RECOMMENDATION: County Staff recommends the Board adopt Resolution # 2022-04-03, supporting the application of WestRock for $298,410 in Industrial Access Railroad Track Funds, as attached and presented. MOTION: “I make a Motion to adopt Resolution # 2022-04-03 as attached and presented. 7.u Packet Pg. 138 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION # 2022-04-03 __________________________________________________________________________________________ LOCAL SUPPORT OF THE WESTROCK RAIL PROJECT IN CASCADE, VIRGINIA __________________________________________________________________________________________ VIRGINIA: At the Pittsylvania County Board of Supervisors’ (“Board”) Regular Meeting on April 19, 2022, the following Resolution was presented and adopted: WHEREAS, WestRock has announced to the Pittsylvania County Board of Supervisors (“Board”) it plans to re-establish rail service to the Cascade Chip Mill in Cascade, Virginia; and WHEREAS, this re-established rail service will be located on the Norfolk Southern, Danville, Virginia to Eden, Virginia, line at Milepost 19.67-DW. The work will be completed by Norfolk Southern and include the following: a Norfolk Southern mainline turnout, rebuilding 350’ of Norfolk Southern track and rehab bridge over Pocosin Creek, and restoring service to the Norfolk Southern track that connects to the WestRock-owned track. This track would be used to load wood chips and ship to the WestRock Covington Paper Mill; and WHEREAS, WestRock, plans to restore 1,700 feet of track, as well as the car pulling equipment; and WHEREAS, WestRock, has reported to the Board its intent to apply for Industrial Access Railroad Track Funds from the Commonwealth of Virginia’s Department of Rail and Public Transportation (“VDRPT”) in the amount of $298,410; and WHEREAS, WestRock, has requested that the Board provide a Resolution supporting its application for said funds which are administered by the VDRPT. NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Board hereby endorses and supports the application of WestRock, for $298,410 in Industrial Access Railroad Track Funds; and BE IT FURTHER RESOLVED, that the Board hereby makes known its desire and intent to support the Commonwealth Transportation Board in providing the maximum financial assistance to WestRock, to re-establish rail service to the Cascade Chip Mill. Given under my hand this 19th day of April, 2022. __________________________________________ William (“Vic”) Ingram (Chairman) Pittsylvania County Board of Supervisors __________________________________________ Clarence C. Monday (Clerk) Pittsylvania County Board of Supervisors Approved as to Form: ________________________ J. Vaden Hunt, Esq. Pittsylvania County Attorney 7.u.a Packet Pg. 139 Attachment: 2022-04-03 WestRock Rail Project Local Support (3127 : Resolution # 2022-04-03 (WestRock Rail Project Local Support) Adoption Vote William (“Vic”) Ingram (Chairman) _____ Jessie L. Barksdale (Vice-Chairman) _____ Timothy W. Chesher _____ Darrell W. Dalton _____ Timothy W. Dudley _____ Ronald S. Scearce _____ Robert (“Bob”) W. Warren _____ Ayes _ Nays __ Abstentions __ 7.u.a Packet Pg. 140 Attachment: 2022-04-03 WestRock Rail Project Local Support (3127 : Resolution # 2022-04-03 (WestRock Rail Project Local Support) Adoption Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Resolution # 2022-04-04 (Tunstall High School Boys' Basketball) Approval (Supervisor Ingram) Staff Contact(s): Supervisor Ingram Agenda Date: April 19, 2022 Item Number: 7.v Attachment(s): 2022-04-04 Tunstall Trojan Boys Basketball Co-District Championship Reviewed By: SUMMARY: The Tunstall High School Boys’ Varsity Basketball team won the Co-Piedmont District Championship for their first District Title since 2012 on February 10, 2022. The Board expresses its deepest congratulations and admiration to the Tunstall Trojans for this accomplishment. For the Board’s review and consideration, attached is Resolution # 2022-04-04 honoring the Tunstall High School Boys’ Varsity team. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board approve Resolution # 2022-04-04 honoring the Tunstall High School Boys’ Varsity Basketball team. MOTION: “I make a Motion to approve Resolution # 2022-04-04 honoring the Tunstall High School Boys’ Varsity Basketball team.” 7.v Packet Pg. 141 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION # 2022-04-04 __________________________________________________________________________________________ HONORING TUNSTALL HIGH SCHOOL BOYS’ BASKETBALL TEAM’S CO-DISTRICT CHAMPIONSHIP __________________________________________________________________________________________ VIRGINIA: At the Pittsylvania County Board of Supervisors’ (“Board”) Business Meeting on April 19, 2022, the following Resolution was presented and adopted: WHEREAS, the Tunstall High School (Trojans) Boys’ Varsity Basketball Team won the Co-Piedmont District Championship for their first district title since 2012 on February 10, 2022; and WHEREAS, their eighteen (18) victories to only six (6) defeats capped off their best season in twenty (20) plus years, during this streak the Trojans were able to compile a 10-2 District Record, while setting numerous school records: and WHEREAS, D’Dric Rogers was named 1st Team All-Region, 1st All-Piedmont District, River City 1st All-District, the Piedmont District Player of the Year, and River City Sports Co-Player of the Year; and WHEREAS, Jamarcus Brown led the team in scoring, rebounds and blocks, while being named 2nd Team All-Region, 1st Team All-District, River City 1st Team All-District City, and the River City Sports Rookie of the Year; and WHEREAS, Jailyn Edmonds and Bricen Pool were also honored with 2nd Team All-Region Honors, while Ashton Hammock received River City Sports Honorable Mention; and WHEREAS, Tunstall finished its dream season and post season awards spree with coach DeMarcus Morrison being named Piedmont District Coach of the Year and River City Sports Co-Coach of the Year, as the team continues moving forward with their moto ‘Think Big… There’s Power in One.” NOW THEREFORE, BE IT RESOLVED, that the Board expresses its deepest congratulations and admiration to the Tunstall Trojans for their 2022 Co-District Championship Season. Given under my hand this 19th day of April, 2022. ________________________________________________ William V. (“Vic”) Ingram (Chairman) Pittsylvania County Board of Supervisors ________________________________________________ Clarence C. Monday (Clerk) Pittsylvania County Board of Supervisors 7.v.a Packet Pg. 142 Attachment: 2022-04-04 Tunstall Trojan Boys Basketball Co-District Championship (3124 : Resolution # 2022-04-04 (Tunstall High School Boys' Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Proclamation (NACO County Government Month) Adoption (Staff Contact: Kaylyn M. McCluster) Staff Contact(s): Kaylyn M. McCluster Agenda Date: April 19, 2022 Item Number: 7.w Attachment(s): 04-19-2022 National County Government Month - April Reviewed By: SUMMARY: The nation’s 3,069 counties, serving more than 300 million Americans, provide essential services to create healthy, safe, and vibrant communities. Counties provide health services, administer justice, keep communities safe, foster economic opportunities, and much more. The County, and all counties, take pride in its responsibility to protect and enhance the health, well- being, and safety of its residents in efficient and cost-effective ways. Under National Association of Counties (“NACo”) President Larry Johnson’s leadership, NACo is demonstrating how “Counties THRIVE,” especially in supporting residents and businesses during the coronavirus pandemic. The County plans to recognize National County Government Month in April and encourages all County officials, employees, schools, and residents to participate in County Government activities. For the Board’s review and consideration, attached is a related Proclamation. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board approve the attached Proclamation declaring April 2022, “National County Government Month in the County.” MOTION: “I make a Motion to approve the attached Proclamation declaring April 2022, “National County Government Month in the County.” 7.w Packet Pg. 143 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS __________________________________________________________________________________________ NATIONAL COUNTY GOVERNMENT MONTH (APRIL) PROCLAMATION “Counties THRIVE” __________________________________________________________________________________________ VIRGINIA: At the Pittsylvania County Board of Supervisors’ (“Board”) Business Meeting on Tuesday, April 19, 2022, the following Proclamation was adopted: WHEREAS, the nation’s 3,069 counties, parishes, and boroughs, serving more than 315 million Americans, provide essential services to create healthy, safe, and vibrant communities; and WHEREAS, counties provide public health services, administer justice, keep communities safe, foster economic opportunities, and much more; and WHEREAS, Pittsylvania County, Virginia (“County”), and all counties, take pride in its responsibility to protect and enhance the health, well-being, and safety of its residents in efficient and cost-effective ways; and WHEREAS, under the leadership of National Association of Counties’ (“NACO”) President Larry Johnson, NACO is demonstrating how “Counties THRIVE,” especially in supporting residents and businesses during the coronavirus pandemic; and WHEREAS, each year since 1991, NACO has encouraged counties across the country to elevate awareness of county responsibilities, programs, and services. THEREFORE, the Board does hereby proclaim April 2022 as National County Government Month and encourages all County officials, employees, schools, and residents to participate in County Government activities. Given under my hand this 19th day of April, 2022. ________________________________________________ William V. (“Vic”) Ingram (Chairman) Pittsylvania County Board of Supervisors _______________________________________________ Clarence C. Monday (Interim County Administrator) Pittsylvania County Board of Supervisors 7.w.a Packet Pg. 144 Attachment: 04-19-2022 National County Government Month - April (3101 : Proclamation (NACO County Government Month) Adoption (Staff Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Resolution Presentations (Contact: Board of Supervisors) Staff Contact(s): Board of Supervisors Agenda Date: April 19, 2022 Item Number: 8.a Attachment(s): Reviewed By: The Board will present Resolutions approved/adopted on the Consent Agenda. 8.a Packet Pg. 145 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: IALR Update Presentation (Dr. Betty Jo Foster); (Staff Contact: Kaylyn M. McCluster) Staff Contact(s): Kaylyn M. McCluster Agenda Date: April 19, 2022 Item Number: 8.b Attachment(s): IALR Power Point Presentation - April 19 2022 IALR Overview IALR Strategy Report FY 2022-2027 - Complete & Final - 20 Page Report Reviewed By: Dr. Betty Jo Foster, Institute of Advanced Learning and Research Interim (“IALR”) President, will present an IALR Update to the Board. Dr. Foster has provided the attached presentation, IALR overview, and the IALR Strategy Report for the Board’s review. 8.b Packet Pg. 146 TRANSFORMING A REGION ON THE RISE 8.b.a Packet Pg. 147 Attachment: IALR Power Point Presentation - April 19 2022 (3106 : IALR Update We are passionate about advancing our region as an area of choice whether we help boost the economic base, partner to raise a skilled workforce, or lift lives with technology. 8.b.a Packet Pg. 148 Attachment: IALR Power Point Presentation - April 19 2022 (3106 : IALR Update Founded in 2002 as a political subdivision by the Commonwealth of Virginia, the Institute for Advanced Learning and Research (IALR) serves Franklin, Halifax, Henry, Mecklenburg, Patrick and Pittsylvania counties and the cities of Danville and Martinsville. VISION To realize Southern Virginia as home to a dynamic economy where all can live and thrive. MISSION To serve as a regional catalyst for economic transformation through applied research, advanced learning, economic development, advanced manufacturing and conference services. 8.b.a Packet Pg. 149 Attachment: IALR Power Point Presentation - April 19 2022 (3106 : IALR Update A GROWING CAMPUS FOR A GROWING REGION •The 92,000-square-foot IALR Main Building opened in 2004 and includes a multitude of high-tech conferencing spaces, some of which include a Great Hall that accommodates 750, an Atrium with capacity for 400, an Executive Auditorium that seats 125, and an Executive Boardroom. •The Charles R. Hawkins Building (37,500 square feet) houses IALR’s Advanced Manufacturing division, the Gene Haas Center for Integrated Machining, a state-of-the-art additive manufacturing lab, and rapid-launch facilities to reduce start-up time for new or expanding industry. •SENTEC, a high-end, 26,000-square-foot building, includes a high bay (3,800 square feet), offices and research labs as leased tenant space for economic development purposes. •The Rapid Launch Facility (14,000 square feet) includes two high bay launch spaces, office and meeting space to accommodate new and expanding industry needing start-up facilities. •The Center for Manufacturing Advancement (51,250 square feet), currently under construction, is projected to open in 2022. It will include rapid-launch facilities, as well as an ISO-certified inspection lab, process improvement labs, and an industry 4.0 demonstration lab showcasing emerging technology. 8.b.a Packet Pg. 150 Attachment: IALR Power Point Presentation - April 19 2022 (3106 : IALR Update ADVANCED LEARNING PROPELS A SKILLED WORKFORCE •Through multiple collaborations and partnerships, the Advanced Learning department provides educational and workforce training programs, as well as informal learning opportunities, to develop a talent pipeline for the needs of regional employers. •IALR expands career readiness; inspires lifelong learning; and builds the region’s capacity for science, technology, engineering, mathematics and health (STEM-H). 8.b.a Packet Pg. 151 Attachment: IALR Power Point Presentation - April 19 2022 (3106 : IALR Update APPLIED RESEARCH SUPPORTS COMMERCIALIZATION •The Applied Research team supports regional, state, national and global companies by offering first-class research assistance to improve their existing products or to create new products for the consumer market. •Some advances include the nation’s first Plant Endophyte Research Center focusing on biostimulant research, the Virginia Tech-IALR Controlled Environment Agriculture Innovation Center to help develop the industry of indoor farming, and the analytical chemistry research group that provides reliable, accurate testing services. 8.b.a Packet Pg. 152 Attachment: IALR Power Point Presentation - April 19 2022 (3106 : IALR Update ADVANCED MANUFACTURING DRIVES GLOBAL COMPETITIVENESS •IALR supports high-performance, high-tech manufacturers by providing a leading skilled workforce through quality, industry-led talent development programs for K-12 students, adults, incumbent workers and CNC high school and community college teachers. •Rapid-launch space and wrap-around services help companies locate to the area, reduce start-up time, and begin production and training while their facility development or expansion takes place. 8.b.a Packet Pg. 153 Attachment: IALR Power Point Presentation - April 19 2022 (3106 : IALR Update ECONOMIC DEVELOPMENT ADVANCES THE REGION •In partnership with the Southern Virginia Regional Alliance, IALR supports collaboration with strong economic development networks to ensure visibility and to market the collective assets of the region, including sites, buildings and skilled labor force. •Industry’s development needs are supported through research, meeting spaces for prospect meetings, and rapid-launch space so that new companies may avoid start-up delays. 8.b.a Packet Pg. 154 Attachment: IALR Power Point Presentation - April 19 2022 (3106 : IALR Update CONFERENCE SERVICES CONVENE OPPORTUNITIES •IALR supports tourism in Southern Virginia by hosting conferences, summits and symposiums while also providing professional, modern meeting spaces for area businesses and organizations. •IALR’s cutting-edge technology and exceptional customer service ensure state-of-the-art presentation and conferencing capabilities that can connect multiple spaces for overflow or break-out sessions —all with professional event management and planning support. 8.b.a Packet Pg. 155 Attachment: IALR Power Point Presentation - April 19 2022 (3106 : IALR Update IALR.ORG 8.b.a Packet Pg. 156 Attachment: IALR Power Point Presentation - April 19 2022 (3106 : IALR Update We are passionate about advancing our region as an area of choice whether we help boost the economic base, partner to raise a skilled workforce, or lift lives with technology. theINSTITUTEFOR ADVANCED LEARNING AND RESEARCH TRANSFORMING A REGION ON THE RISE 8.b.b Packet Pg. 157 Attachment: IALR Overview (3106 : IALR Update Presentation (Dr. Betty Jo Foster); (Staff Contact: Kaylyn M. McCluster)) Founded in 2002 as a political subdivision by the Commonwealth of Virginia, the Institute for Advanced Learning and Research (IALR) serves Franklin, Halifax, Henry, Mecklenburg, Patrick and Pittsylvania counties and the cities of Danville and Martinsville. VISION To realize Southern Virginia as home to a dynamic economy where all can live and thrive. MISSION To serve as a regional catalyst for economic transformation through applied research, advanced learning, economic development, advanced manufacturing and conference services. A GROWING CAMPUS FOR A GROWING REGION • The 92,000-square-foot IALR Main Building opened in 2004 and includes a multitude of high-tech conferencing spaces, some of which include a Great Hall that accommodates 750, an Atrium with capacity for 400, an Executive Auditorium that seats 125, and an Executive Boardroom. • The Charles R. Hawkins Building (37,500 square feet) houses IALR’s Advanced Manufacturing division, the Gene Haas Center for Integrated Machining, a state-of-the-art additive manufacturing lab, and rapid-launch facilities to reduce start-up time for new or expanding industry. • SENTEC, a high-end, 26,000-square-foot building, includes a high bay (3,800 square feet), offices and research labs as leased tenant space for economic development purposes. • The Rapid Launch Facility (14,000 square feet) includes two high bay launch spaces, office and meeting space to accommodate new and expanding industry needing start-up facilities. • The Center for Manufacturing Advancement (51,250 square feet), currently under construction, is projected to open in 2022. It will include rapid-launch facilities, as well as an ISO-certified inspection lab, process improvement labs, and an industry 4.0 demonstration lab showcasing emerging technology. 8.b.b Packet Pg. 158 Attachment: IALR Overview (3106 : IALR Update Presentation (Dr. Betty Jo Foster); (Staff Contact: Kaylyn M. McCluster)) ADVANCED LEARNING PROPELS A SKILLED WORKFORCE • Through multiple collaborations and partnerships, the Advanced Learning department provides educational and workforce training programs, as well as informal learning opportunities, to develop a talent pipeline for the needs of regional employers. • IALR expands career readiness; inspires lifelong learning; and builds the region’s capacity for science, technology, engineering, mathematics and health (STEM-H). APPLIED RESEARCH SUPPORTS COMMERCIALIZATION • The Applied Research team supports regional, state, national and global companies by offering first-class research assistance to improve their existing products or to create new products for the consumer market. • Some advances include the nation’s first Plant Endophyte Research Center focusing on biostimulant research, the Virginia Tech-IALR Controlled Environment Agriculture Innovation Center to help develop the industry of indoor farming, and the analytical chemistry research group that provides reliable, accurate testing services. ADVANCED MANUFACTURING DRIVES GLOBAL COMPETITIVENESS • IALR supports high-performance, high-tech manufacturers by providing a leading skilled workforce through quality, industry-led talent development programs for K-12 students, adults, incumbent workers and CNC high school and community college teachers. • Rapid-launch space and wrap-around services help companies locate to the area, reduce start-up time, and begin production and training while their facility development or expansion takes place. ECONOMIC DEVELOPMENT ADVANCES THE REGION • In partnership with the Southern Virginia Regional Alliance, IALR supports collaboration with strong economic development networks to ensure visibility and to market the collective assets of the region, including sites, buildings and skilled labor force. • Industry’s development needs are supported through research, meeting spaces for prospect meetings, and rapid-launch space so that new companies may avoid start-up delays. CONFERENCE SERVICES CONVENE OPPORTUNITIES • IALR supports tourism in Southern Virginia by hosting conferences, summits and symposiums while also providing professional, modern meeting spaces for area businesses and organizations. • IALR’s cutting-edge technology and exceptional customer service ensure state-of-the-art presentation and conferencing capabilities that can connect multiple spaces for overflow or break-out sessions—all with professional event management and planning support. 8.b.b Packet Pg. 159 Attachment: IALR Overview (3106 : IALR Update Presentation (Dr. Betty Jo Foster); (Staff Contact: Kaylyn M. McCluster)) theINSTITUTEFOR ADVANCED LEARNING AND RESEARCH 150 Slayton Avenue Danville, VA 24540 info@ialr.org 434.766.6700 IALR.ORG 8.b.b Packet Pg. 160 Attachment: IALR Overview (3106 : IALR Update Presentation (Dr. Betty Jo Foster); (Staff Contact: Kaylyn M. McCluster)) Prepared by IALR Institute for Advanced Learning and ResearchStrategy Report FY 2022–2027 Photo by Mark Aron/River City TV 8.b.c Packet Pg. 161 Attachment: IALR Strategy Report FY 2022-2027 - Complete & Final - 20 Page Report (3106 : IALR Update Presentation (Dr. Betty Jo Foster); 2 The Institute for Advanced Learning and Research Collaborators Unites our education and services partners with our forward- thinking team to solve common challenges together and advance the region. All Businesses Provides the confidence and stability to grow and thrive through access to high-tech infrastructure, a ready-trained, highly skilled workforce, and a platform to connect and collaborate with other businesses. Local and State Agencies and Other Funders Ensures every dollar invested is utilized efficiently with the added benefits of best-in-class facilities and workforce training. The Community Offers a connection to the necessary training and employment opportunities in sectors offering above-average wages and the jobs of the future. has served as a catalyst for economic growth and transformation in Southern Virginia since 2002. We bring together people, talent, mindpower, infrastructure, technology, resources, and so much more to benefit organizations and individuals across the region. As such, our strategy impacts everyone. Here’s why: Institute for Advanced Learning and Research Strategy Report 8.b.c Packet Pg. 162 Attachment: IALR Strategy Report FY 2022-2027 - Complete & Final - 20 Page Report (3106 : IALR Update Presentation (Dr. Betty Jo Foster); EXECUTIVE SUMMARY 3 Today, the Institute for Advanced Learning and Research (IALR) enjoys a strong reputation built through high-caliber talent, a prestigious board, and excellent facilities. Challenges often stem from untapped potential to better utilize assets to further IALR’s mission as a catalyst for economic transformation. The Institute for Advanced Learning and Research (IALR) was founded in Danville, Va., by the Commonwealth. It was funded primarily through tobacco settlement funds disbursed by the Virginia Tobacco Region Revitalization Commission as well as federal, state, and local sources. Established to diversify, transform, and grow the economy of Southern Virginia, IALR engages the resources of Virginia Tech, Danville Community College, Averett University, and other partners. Since its founding, IALR has experienced rapid growth marked by extensive infrastructure investment, high-caliber educational programming and workforce development, and applied research supporting economic activity in Southern Virginia and beyond. With extensive momentum, IALR launched an effort to comprehensively revisit and articulate its strategy for the next five years. This endeavor engaged more than 80 people including the entire board and all employees as well as outside individuals and organizations such as civic leaders, peer organizations, business leaders, and economic development, K-12 education, and higher education centers. This important and extensive input was channeled through a methodical process starting with revisiting the vision, mission, and values in partnership with the board and employees. From there, the process continued with development of an honest and comprehensive situation analysis in order to develop strategic goals. Finally, we established strategic initiatives to drive toward these goals with specific metrics established to assess the success. As a result, we identified six strategic themes outlined in this report: Virginia’s Go-To Partner for Business and Economic Growth, Center of Excellence for Education and Workforce Development, Globally Competitive Business Ecosystem, Collaborative Team Success, Excellence in Board Leadership and Decision Making, Strategic Expansion of Applied Research, and Culture of Learning. We are excited about the future as we begin the hard work of realizing these strategic priorities. With your continued support and engagement, we can advance our mission as a catalyst for economic transformation to realize our vision of a dynamic economy in Southern Virginia known for its innovative, inclusive, and thriving businesses. “ With extensive momentum, IALR launched an effort to comprehensively revisit and articulate its strategy for the next five years. Institute for Advanced Learning and Research Strategy Report 8.b.c Packet Pg. 163 Attachment: IALR Strategy Report FY 2022-2027 - Complete & Final - 20 Page Report (3106 : IALR Update Presentation (Dr. Betty Jo Foster); 4 Vision Statement: To realize Southern Virginia as home to a dynamic economy where all can live and thrive. Vision Narrative: We envision Southern Virginia as a region of innovation and inclusion that drives growth, contributes to the state and national economies, and serves as a worldwide model for business advancement. Drawing from our region’s agricultural and manufacturing roots, we apply the same work ethic and entrepreneurial spirit to transform Southern Virginia into a hub of business vitality that serves the entire country and beyond. We aspire to build a dynamic economy that attracts innovators and risk takers who know they can thrive here. We strive for an economy that cultivates and enriches businesses seeking growth, evolution, and resilience. And, one that is home to a highly skilled workforce capable of turning an idea or a vision into reality. We believe a vibrant regional community is one that provides opportunity for all and thrives because of its diversity of talent, ideas, and perspectives – a place where everyone can succeed. Our vision is for Southern Virginia to be a place where creativity and ingenuity are not only welcomed but expected, and where the desire for progress is never satisfied. We envision a Southern Virginia transformed by a dynamic economy where all can live and thrive. MISSION STATEMENT: The Institute for Advanced Learning and Research Vision and Mission serves as a regional catalyst for economic transformation. The mission will be accomplished through applied research, advanced learning, economic development, advanced manufacturing, and conference services. Institute for Advanced Learning and Research Strategy Report 8.b.c Packet Pg. 164 Attachment: IALR Strategy Report FY 2022-2027 - Complete & Final - 20 Page Report (3106 : IALR Update Presentation (Dr. Betty Jo Foster); Strategic Plan Through close examination we identified six strategic themes, which are outlined in the following plan, to help IALR make its vision and mission a reality, including:InternalExternalOutcomesInstitute for Advanced Learning and Research Strategy Report5 THRIVING NEW AND EXISTING BUSINESSES DYNAMIC REGIONAL ECONOMY INCLUSIVE ECONOMY Virginia’s Go-To Partner for Business and Economic Growth Goal: Expand into a leading hub for high-value and high-tech companies, growing sectors, and targeted industries for economic development. Center of Excellence for Education and Workforce Development Goal: Become the region’s epicenter for training and educating a highly skilled workforce. Globally Competitive Business Ecosystem Goal: Advance and connect businesses in the Southern Virginia region to ensure they are globally competitive. Collaborative Team Success Goal: Drive cross-divisional collaboration and human capital investments to maximize IALR’s impact. Excellence in Board Leadership and Decision Making Goal: Optimize board effectiveness to advance IALR’s mission. Strategic Expansion of Applied Research and Culture of Learning Goal: Expand applied research and establish a culture of learning to serve community and business needs aligned with the organizational and physical assets at IALR. Institute for Advanced Learning and Research Strategy Report 8.b.c Packet Pg. 165 Attachment: IALR Strategy Report FY 2022-2027 - Complete & Final - 20 Page Report (3106 : IALR Update Presentation (Dr. Betty Jo Foster); 6 Current Situation: Unique STEM strengths enable state leadership and complement various industry clusters. IALR’s STEM-related strengths provide unique assets and programming to the region, allowing opportunities for industry leadership and new business growth at both state and national levels. IALR offers leadership in Advanced Manufacturing including both subtractive (CNC) and rapidly emerging additive (industrial 3D printing) manufacturing capabilities, providing rapid launch facilities, inspection, and training environments. This infrastructure is supported by existing training programs such as the Integrated Machining Technology, Haas Technical Education, and Accelerated Training in Defense Manufacturing programs. Additionally, the new Controlled Environment Agriculture Innovation Center adds to the biotechnology infrastructure and knowledge, which is important for both plant and human health research. Likewise, to support this infrastructure, new programs in collaboration with Virginia Tech facilitate work experience for undergraduate data scientists to conduct research at IALR. This momentum sheds light on additional untapped potential to build programs and commercial opportunities connecting regional and IALR- leading capabilities with industry clusters throughout the Commonwealth. Future State: Future-thinking infrastructure and talent pool provides flexibility in both current and future sectors, including advanced materials and manufacturing, agriculture, life sciences, defense, IT/cybersecurity, and more. Companies locate to the Southern Virginia region knowing they can launch and train more quickly, fully supported through IALR’s services, programming, and network. As a result, other investment and knowledge barriers are minimized, such as access to high- tech equipment, facilities, and a highly skilled workforce. IALR has a proven track record of attracting and graduating companies who are then committed to staying in the region long-term and giving back to the community in which they were built. Additionally, IALR is a trusted collaborator for growing businesses and industry sectors throughout Virginia, providing benefits such as more reliable and efficient supply chains through in-state sourced services. Virginia’s Go-To Partner for Business and Economic Growth Institute for Advanced Learning and Research Strategy Report 8.b.c Packet Pg. 166 Attachment: IALR Strategy Report FY 2022-2027 - Complete & Final - 20 Page Report (3106 : IALR Update Presentation (Dr. Betty Jo Foster); 7 Strategic Initiatives Efforts that drive the organization toward the goal 1 Expand and grow high-impact programs that have local, regional, state, and national impact and attract individuals and businesses to the region. 2 Expand and grow as a primary liaison for state and local economic development initiatives to attract new business to the region. 3 Invest in new leading-edge equipment, infrastructure, and related assets that will attract new businesses by engaging in a methodical process of evaluation and informed-decision making. 4 Create a comprehensive and high-quality marketing campaign through targeted channels and collaboration with media partners that promotes a positive quality of life in Southern Virginia. 5 Collaborate with government agencies and partners to study, inform, and develop various industries supported through the high-tech manufacturing sector in Southern Virginia. 6 Expand infrastructure investments in business-ready facilities as demand requires so IALR always has an available space for industry use. Goal: Expand into a leading hub for high-value and high-tech companies, growing sectors, and targeted industries for economic development. KEY PERFORMANCE INDICATORS Measures that show our progress toward the goal: Increase the number of and length of time new companies stay in the region.* Meet or exceed projected job growth within new companies.* *Within strategic sectors that pay above per capita wages and require advanced training/education Meet or exceed Return on Investment (ROI) targets.* Institute for Advanced Learning and Research Strategy Report 8.b.c Packet Pg. 167 Attachment: IALR Strategy Report FY 2022-2027 - Complete & Final - 20 Page Report (3106 : IALR Update Presentation (Dr. Betty Jo Foster); 8 Current Situation: IALR’s strength in workforce development serves as an anchor for educational collaboration for training centers, programs, and educators. IALR uniquely participates as one of five higher education centers in the Commonwealth. In that role, IALR’s duties include expanding access to higher education, serving as a resource and hub for all levels of education, and encouraging and coordinating, as appropriate, the development and delivery of programs serving the region. IALR has established a state-leading reputation for workforce development and education support. And it enjoys strong collaboration with educational partners and serves as a known catalyst to launch important educational programs within the region. These efforts are often focused on the STEM-related sectors, most notably in its highly recognized Great Opportunities in Technology and Engineering (GO TEC) program. Future State: In collaboration with higher education centers, university partners, and community colleges, IALR’s workforce development programs serve as models for STEM education and training for the Southern Virginia region, the Commonwealth, and beyond. Individuals complete programs with recognized credentials or certificates to signify their competence in a highly marketable skill. Successful programs such as GO TEC are thoughtfully expanded for IALR and the Southern Virginia region. Center of Excellence for Education and Workforce Development ATDM students train on the CNC machines at Danville Community College’s (DCC) CNC Lab. Institute for Advanced Learning and Research Strategy Report 8.b.c Packet Pg. 168 Attachment: IALR Strategy Report FY 2022-2027 - Complete & Final - 20 Page Report (3106 : IALR Update Presentation (Dr. Betty Jo Foster); 9 Strategic Initiatives Efforts that drive the organization toward the goal 1 Maintain strong collaborative relationships with the region’s education centers, university partners, community colleges, and school divisions to drive educational programming to meet the needs of current and emerging businesses in the region. 2 Support education and training partners in developing new education and workforce initiatives across all divisions to address gaps, barriers, and fill and support talent voids. 3 Continue to support and expand high-impact high-quality programs to meet demands of new and existing industry sectors. 4 Execute targeted marketing and outreach campaigns to reach prospective students seeking the gap skills needed to meet the workforce needs of industries in targeted sectors with a focus on equity and inclusion. 5 Research, develop, and deploy effective learning models with proven student success across all existing and new education and training programs. Goal: Serve as the region’s hub for training and educating a highly skilled workforce. KEY PERFORMANCE INDICATORS Measures that show our progress toward the goal: Full program enrollment and 100% job placement following program completion. Increase number of in-demand and leading-edge programs with education partners. Institute for Advanced Learning and Research Strategy Report 8.b.c Packet Pg. 169 Attachment: IALR Strategy Report FY 2022-2027 - Complete & Final - 20 Page Report (3106 : IALR Update Presentation (Dr. Betty Jo Foster); Collaborative Team Success 10 Current Situation: Increasing demand and intentional support from IALR for Southern Virginia businesses. IALR’s conference and business facilities are a natural magnet for startups in industrial manufacturing and STEM-related industries. IALR is already home to the region’s economic development center and Chamber of Commerce, making it a hub of business activity. However, there is a need to cultivate and convene existing entrepreneurs and inspire future entrepreneurs who can build their businesses in Southern Virginia. There is limited awareness of IALR’s offerings and how they fit with a cohesive set of services offered by others. Successful entrepreneurs thrive in highly connected business ecosystems. The recent IALR expansion will soon result in increased commercial utilization, and correspondingly, increased demand for entrepreneurial support and programming. Without these services, current tenants cannot thrive nor successfully transition into the regional community. Additionally, there is a desire to direct the economic transformation more as a creative, collaborative, and civically engaged ecosystem vs. recruiting a single-solution large employer. The business community seeks opportunities to develop and inspire young business leaders. Lack of collaboration among businesses and business support throughout the region are cited as a weakness that impedes business growth. IALR’s venue space, management flexibility, and capabilities for programming and curriculum development make it poised to successfully provide this support and collaborate with other organizations serving regional businesses. Future State: In collaboration with K-12 systems, the community colleges and university partners, as well as economic development, local agencies, and business-focused organizations, IALR is a key connector to maintaining and growing existing businesses. STEM-focused enterprises have direct access to the facilities, knowledge, and services they require to be industry leaders, and IALR actively engages with them to secure their success. Regardless of industry, all businesses in the region feel supported by the available space for convening and training as well as the connections facilitated through IALR. In addition, IALR serves as a credible resource to convene and drive the agenda of actionable issues that will create a vibrant and inclusive ecosystem. There is an intentional effort to identify and address initiatives to improve companies and position them on the leading cusp of research and technology. Globally Competitive Business Ecosystem Secretary of Agriculture Bettina Ring joins AeroFarms leaders to announce their new plant in Danville-Pittsylvania County. Institute for Advanced Learning and Research Strategy Report 8.b.c Packet Pg. 170 Attachment: IALR Strategy Report FY 2022-2027 - Complete & Final - 20 Page Report (3106 : IALR Update Presentation (Dr. Betty Jo Foster); 11 Strategic Initiatives Efforts that drive the organization toward the goal 1 Actively attract suppliers needed by regional businesses to expand or relocate in Southern Virginia. 2 Maintain strong collaborative relationships with partners such as the Chamber of Commerce, The Entrepreneur Ecosystem, SoVA Innovation, The Launch Place, and local economic development centers. 3 Develop and provide a suite of resources and contacts to support the growth and success of current businesses. 4 Research and disseminate information to support and enhance the region’s companies and industries. 5 Create targeted marketing to raise awareness of IALR’s current activities and resources. 6 Provide seminars and networking opportunities that support businesses based on expressed and emergent needs, introducing them to new technologies and connecting them to state, national, and international resources. 7 Formalize and expand economic development concierge services to support new and existing industries. Goal: Advance and connect businesses in the Southern Virginia region to ensure they are globally competitive. KEY PERFORMANCE INDICATORS Measures that show our progress toward the goal: Growth of existing businesses leading to investments in infrastructure and people based on IALR’s efforts. Increase meaningful relationships with businesses as a valued partner in their success. Increase reputation as the “go-to” resource for targeted regional businesses, especially for rapid response to support demands in the industry that regional businesses are serving. Institute for Advanced Learning and Research Strategy Report 8.b.c Packet Pg. 171 Attachment: IALR Strategy Report FY 2022-2027 - Complete & Final - 20 Page Report (3106 : IALR Update Presentation (Dr. Betty Jo Foster); 12 Members of the Applied Research team discussing current opportunities for collaboration. Current Situation: Increased opportunities for collaboration to support talented management team. IALR leadership has created dynamic pillars of success that overflow with opportunity. As growth and success continue, the increased need for coordination, communication, and collaboration persists in all areas of the organization. The team capacity for this leadership intention is limited; however, opportunities for efficiencies between divisions are underleveraged. There is untapped potential to increase impact due to missed opportunities for inter-divisional collaboration. An unnecessary sense of scarce resources further limits collaboration and regional impact to attract increased funding growth. Future State: Division goals link to IALR’s overall strategy and employees understand how they contribute to the overall mission. Achievement is realized because different areas work together and functions operate with strong coordination due to shared information, known handoffs, and mutual respect. The right structure is in place to fulfill the strategy and its goals. Opportunities and challenges are met together, not solved individually, through leaders who are aware of what is going on throughout the organization. Teams are resourced with the bandwidth to collaborate, capitalize on opportunities, and accomplish the mission in a methodical and measured way. A well-prepared and strong employee base is ready to provide potential successors for management roles. Opportunities and career paths are available. Collaborative Team Success Institute for Advanced Learning and Research Strategy Report 8.b.c Packet Pg. 172 Attachment: IALR Strategy Report FY 2022-2027 - Complete & Final - 20 Page Report (3106 : IALR Update Presentation (Dr. Betty Jo Foster); 13 Strategic Initiatives Efforts that drive the organization toward the goal 1 See ourselves as one team, working together to accomplish the bigger picture. 2 Implement project and operational planning principles to ensure inclusion, awareness, and preparedness for all necessary divisions and individuals. 3 Develop organizational and divisional dashboards and reporting so everyone in the organization can contribute to and help support one another’s outcomes. 4 Expand regular staff meetings, communications, and committee reports to ensure all staff are aware of activity across the organization. 5 Evaluate, prepare, and add talent to ensure capacity and career paths throughout the organization. Goal: Drive cross-divisional collaboration and human capital investments to maximize IALR’s impact. KEY PERFORMANCE INDICATORS Measures that show our progress toward the goal: Increase the number of cross-divisional initiatives that leverage knowledge, resources, and seek collaboration between divisions. Maintain and increase employee satisfaction and engagement ratings. Institute for Advanced Learning and Research Strategy Report 8.b.c Packet Pg. 173 Attachment: IALR Strategy Report FY 2022-2027 - Complete & Final - 20 Page Report (3106 : IALR Update Presentation (Dr. Betty Jo Foster); 14 Current Situation: Strong board can be optimized through enhanced diversity, decision, and engagement frameworks. The IALR board is extremely strong with intellect, commitment, and influence. This prestigious group is sometimes slowed down by: an undefined process that identifies criteria for investment decisions; unclear priorities defined through a strategic plan; and, lack of delineation between management and board-level decisions. IALR benefits greatly from the board’s experience and support for important strategic decisions and guidance. And decisions can be further accelerated by an engagement framework that articulates the involvement of regional community stakeholders, employees, management team, the full board, and the executive team. IALR has increased its focus on board diversity, increasing the number of women, people of color, and individuals of various experiences. These strides are important and meaningful, but not yet fully realized to reflect the regional community its mission serves. Future State: The IALR board is a model for leadership – comprised of individuals with diverse backgrounds and experiences, and full of innovative thinkers. The board leads the continued fiscal health of IALR using data to drive decisions with clear metrics of success. Limited resources and funding are correctly allocated to advance the mission. The right individuals are involved, informed, and provide input to ensure healthy board involvement and maintain strong decision making. Board members are trained and onboarded with leading curriculum. Succession planning is designed to advance the strategy with continuity and equipped to manage future change. The board and its committees are active with well-defined and clear roles and responsibilities that are separate from and empower the management and their teams to execute the vision. Investment in structure, training, and succession planning will ensure continued strength. Excellence in Board Leadership and Decision Making Gov. Ralph Northam attends an economic development announcement at IALR. Institute for Advanced Learning and Research Strategy Report 8.b.c Packet Pg. 174 Attachment: IALR Strategy Report FY 2022-2027 - Complete & Final - 20 Page Report (3106 : IALR Update Presentation (Dr. Betty Jo Foster); KEY PERFORMANCE INDICATORS Measures that show our progress toward the goal: 15 Strategic Initiatives Efforts that drive the organization toward the goal 1 Develop a consistent process to evaluate priorities, opportunities, and funding decisions that aligns annual strategic review, budgeting process, and outreach with general assembly. 2 Continue to develop the board committees as key conduits for guidance, oversight, and consistent communication for continuity during and between board meetings. 3 Develop a holistic board succession plan that includes the involvement and development of future leaders, advisory board, outreach with appointing bodies, and healthy attrition with a focus on equity and inclusion. 4 Launch comprehensive board training program to address new board member orientation and continued board member knowledge that includes both internal and external components established from a developed curriculum informed by industry leading sources and benchmarking. 5 Develop board outreach and engagement plan with other boards and policy makers that aims to strengthen the working relationship, mutual goals, and growth of funds. 6 Establish regular program to gather outside data, market trends, and perspectives that can be considered by the board in its continuous strategic analysis related to advanced manufacturing, applied research, and workforce development. Goal: Optimize board effectiveness to advance IALR’s mission. Board Performance: Increase performance and satisfaction indicators on new annual board assessment. Board Efficiency: Increase speed and ease of communications and decisions. Board Diversity: Ensure appropriate board diversity (age, gender, race, etc.) that is representative of the Southern Virginia region we serve. Institute for Advanced Learning and Research Strategy Report 8.b.c Packet Pg. 175 Attachment: IALR Strategy Report FY 2022-2027 - Complete & Final - 20 Page Report (3106 : IALR Update Presentation (Dr. Betty Jo Foster); 16 Current Situation: Applied Research potential to expand beyond Agriculture Technology. Applied research is a broad term that can be applied to all areas of IALR programming. Continued expansion of applied research capabilities may increase opportunities for greater impact in all areas of IALR activity. Applied research provides necessary support in the design and execution of programs, and can also ensure increased opportunities for commercialization. The opportunity exists for applied research to expand beyond agriculture technology. Future State: A long-term research and technology transfer process is strategically informed through outward-facing efforts that identify frontier trends for applied research. Staff has the time to implement as well as invest in learning and planning for the future, and is rewarded for continuous learning. Investments in state-of-the-art equipment and data systems continue to support that research. IALR continues its development of a professional community that reflects a culture of excellence. Built on existing strengths, IALR provides applied research to a forward-looking agenda in a wide array of applicable industries. Strategic Expansion of Applied Research and Culture of Learning IALR’s senior analytical chemist loads samples onto a gas chromatograph for terpenoid analysis. Institute for Advanced Learning and Research Strategy Report 8.b.c Packet Pg. 176 Attachment: IALR Strategy Report FY 2022-2027 - Complete & Final - 20 Page Report (3106 : IALR Update Presentation (Dr. Betty Jo Foster); 17 Strategic Initiatives Efforts that drive the organization toward the goal 1 Optimize utilization of existing facilities for both research and commercial use by aligning with state and regional priorities for industry development. 2 Identify IALR’s core strengths and competencies to ensure alignment with potential opportunities. 3 Identify regional market needs for applied research for existing and incoming industries. 4 Identify collaborative research partners and research funding sources to support identified research initiatives important to targeted industry’s needs. 5 Expand the existing agriculture resources to make Southern Virginia a destination area for high-tech agriculture companies. 6 Utilize IALR’s existing subject matter expertise in various arenas to establish a national presence. 7 Develop an ROI model for investments in infrastructure, equipment, and human capital that supports strategic goals. Goal: Expand applied research and establish a culture of learning to serve community and business needs aligned with the organizational and physical assets at IALR. KEY PERFORMANCE INDICATORS Measures that show our progress toward the goal: Increase the number of business-based collaborations that impact Southern Virginia. Increase professional development for IALR staff to feel part of culture of learning. Increase initiatives matched with both IALR infrastructure and talent delivery. Institute for Advanced Learning and Research Strategy Report 8.b.c Packet Pg. 177 Attachment: IALR Strategy Report FY 2022-2027 - Complete & Final - 20 Page Report (3106 : IALR Update Presentation (Dr. Betty Jo Foster); 18 Organizational Values Purpose We believe in our mission and want to surround ourselves with others who share our passion. We believe in supporting colleagues and developing effective partnerships in pursuit of our mission. We are steadfast in our journey to achieve excellence and build a world- class organization, and fervently encourage innovation, risk-taking, flexibility, and learning from our mistakes. Partnership We believe that our vision can only be accomplished through collaboration. Therefore, we actively seek positive relationships and working partnerships with both organizations and the community. We strive to include all necessary groups in our vision. We want to be out there in the community. And, we want to define a relationship that demonstrates what we are doing for them as well as what we are accomplishing together. Collective Ownership We believe that we thrive through teamwork. Therefore, we foster a climate of collective ownership by communicating openly, encouraging participation, and building consensus among parties affected by a decision. We know in this atmosphere, we can develop an invested, results-focused team. Diversity and Inclusion We know the best outcomes are born out of a diversity of talent, ideas, and perspectives. We seek to ensure our organization mirrors the community it serves. Our governance is led by individuals of diverse backgrounds. Our programs and services are designed for and accessible to everyone in the community. And, all act with an awareness and openness to always continue learning and understanding true diversity and inclusion. Communication and Respect We define our relationships and community by valuing and embracing individual differences, constructive conflict, integrity, honesty, fairness, caring, and mutual respect. We actively engage others for feedback and truly listen. We are consistent, frequent, transparent, and intentional in our communication internally, with partners, and with the public. Community Engagement We aim to bring people together. Our active outreach seeks to engage every part of the region. Our transparent communication offers understanding and access. The community is our primary constituent and there is an obligation and honor to engage and convene with them. Institute for Advanced Learning and Research Strategy Report 8.b.c Packet Pg. 178 Attachment: IALR Strategy Report FY 2022-2027 - Complete & Final - 20 Page Report (3106 : IALR Update Presentation (Dr. Betty Jo Foster); Institute for Advanced Learning and Research Strategy Report19 AcknowledgementsAcknowledgements The Institute for Advanced Learning and Research would like to thank the following participants for their input on the IALR Strategic Report. INPUT FROM INTERVIEWS AND FOCUS GROUPS Business, Economic, and Community Leaders Rick Barker President SRI Packaging Corrie Bobe Director of Economic Development at City of Danville, VA Clark Casteel President & CEO at Danville Regional Foundation Jessica Edwards Principal, Regional Entrepreneur Ecosystem Development (Southern Virginia) Alexis Ehrhardt President & CEO at Danville Pittsylvania County Chamber of Commerce Greg Feldman President at Skyline Capital Strategies, LLC Mike Grundmann Senior Vice President, Talent Solutions at Virginia Economic Development Partnership Ed Hairston Owner Hairstons Insurance Randy Lail Independent Consultant and Retired Executive of Peebles Corporation Ken Larking City Manager at City of Danville Sean Mallon VP of Entrepreneurial Ecosystems at Center for Innovative Technology Stephen Moret CEO at Virginia Economic Development Partnership Matthew Rowe Director of Economic Development at Pittsylvania County, VA Karl Stauber Former President & CEO Danville Regional Foundation Sepehr Zomorodi Head of Innovation at AgroSpheres EDUCATION LEADERS Betty Adams Executive Director Southern Virginia Higher Education Center Kay Dunkley Director Virginia Tech Roanoke Center at Roanoke Higher Education Center Robin Ferguson Director of Career and Technical Education at Patrick County Public Schools Karen Jackson Interim Executive Director New College Institute Abe Jeffers Assistant Superintendent for Mecklenburg County Public Schools David Matlock Executive Director of the Southwest Virginia Higher Education Center Teresa Petty Assistant Superintendent of Instruction Pittsylvania County Public Schools Brenda Terry Executive Director Southern Virginia Higher Education Center STRATEGIC PLANNING DIRECTION IALR Board of Trustees IALR Foundation Board IALR Management Team All IALR Employees and Interns STRATEGIC PLANNING SUPPORT Deaton Group Consulting 8.b.c Packet Pg. 179 Attachment: IALR Strategy Report FY 2022-2027 - Complete & Final - 20 Page Report (3106 : IALR Update Presentation (Dr. Betty Jo Foster); 8.b.c Packet Pg. 180 Attachment: IALR Strategy Report FY 2022-2027 - Complete & Final - 20 Page Report (3106 : IALR Update Presentation (Dr. Betty Jo Foster); Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Case R-22-007 Barry and Jeanette Haskins; Rezoning, R- 1, Residential Suburban Subdivision District, to A-1, Agricultural District; The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioners' request be granted (Supervisor Dalton) Staff Contact(s): Emily S. Ragsdale Agenda Date: April 19, 2022 Item Number: 10.A.1 Attachment(s): R-22-007 Barry Haskins App R-22-007 Barry Haskins Map Reviewed By: SUMMARY: In Case R-22-007, Barry and Jeanette Haskins (“Petitioners”) have petitioned to rezone 1.48 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow for the placement of an accessory structure). The subject property is located on State Road on State Road 821/Weal Road, in the Callands-Gretna Election District, and shown on the Tax Maps as GPIN # 1496-24-3060. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On March 1, 2022, the Planning Commission recommended, by an 7-0 vote, with no opposition, that the Petitioner’s request be granted. For the Board’s review, the County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends approval of Case R-22-007 as presented. The subject property is adjacent to properties currently zoned A-1, Agricultural District, and the rezoning would be consistent with the County’s Comprehensive Plan. MOTION: “In Case R-22-007, I make a Motion to approve the rezoning of 1.48 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow an accessory building to be placed on the property. The rezoning would be consistent with the County’s Comprehensive Plan.” 10.A.1 Packet Pg. 181 10.A.1.a Packet Pg. 182 Attachment: R-22-007 Barry Haskins App (3102 : Public Hearing: Case R-22-007 Barry and Jeanette Haskins) 10.A.1.a Packet Pg. 183 Attachment: R-22-007 Barry Haskins App (3102 : Public Hearing: Case R-22-007 Barry and Jeanette Haskins) 10.A.1.a Packet Pg. 184 Attachment: R-22-007 Barry Haskins App (3102 : Public Hearing: Case R-22-007 Barry and Jeanette Haskins) 10.A.1.a Packet Pg. 185 Attachment: R-22-007 Barry Haskins App (3102 : Public Hearing: Case R-22-007 Barry and Jeanette Haskins) 10.A.1.a Packet Pg. 186 Attachment: R-22-007 Barry Haskins App (3102 : Public Hearing: Case R-22-007 Barry and Jeanette Haskins) 10.A.1.a Packet Pg. 187 Attachment: R-22-007 Barry Haskins App (3102 : Public Hearing: Case R-22-007 Barry and Jeanette Haskins) 10.A.1.a Packet Pg. 188 Attachment: R-22-007 Barry Haskins App (3102 : Public Hearing: Case R-22-007 Barry and Jeanette Haskins) 10.A.1.b Packet Pg. 189 Attachment: R-22-007 Barry Haskins Map (3102 : Public Hearing: Case R-22-007 Barry and Jeanette Haskins) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Case R-22-010 Mark Blanchett; Rezoning from RC-1, Residential Combined Subdivision District, to A-1, Agricultural District; The Planning Commission recommended, by a 7-0 vote, with no opposition, that the Petitioners' request be granted (Supervisor Ingram) Staff Contact(s): Emily S. Ragsdale Agenda Date: April 19, 2022 Item Number: 10.A.2 Attachment(s): R-22-010 Mark Blanchet App R-22-010 Mark Blanchet Map Reviewed By: SUMMARY: In Case R-22-010, Mark Blanchett (“Petitioner”) has petitioned to rezone a total of 19.76 acres from RC-1, Residential Combined Subdivision District, to A-1, Agricultural District (to allow for a campground). The subject property is located on State Road 58/Martinsville Highway, in the Tunstall Election District, and shown on the Tax Maps as GPIN #s 1339-96-3346, 1339-85- 8747, 1339-85-7611, and 1339-95-0733. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On March 1, 2022, the Planning Commission recommended, by an 7-0 vote, with no opposition, that the Petitioner’s request be granted. For the Board’s review, the County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends approval of Case R-22-010 as presented. The subject property is adjacent to properties currently zoned A-1, Agricultural District, and the rezoning would be consistent with the County’s Comprehensive Plan. MOTION: “In Case R-22-010, I make a Motion to approve the rezoning of 19.76 acres from RC-1, Residential Combined Subdivision District, to A-1, Agricultural District, to allow for a campground. The rezoning would be consistent with the County’s Comprehensive Plan.” 10.A.2 Packet Pg. 190 10.A.2.a Packet Pg. 191 Attachment: R-22-010 Mark Blanchet App (3105 : Public Hearing: Case R-22-010 Mark Blanchett) 10.A.2.a Packet Pg. 192 Attachment: R-22-010 Mark Blanchet App (3105 : Public Hearing: Case R-22-010 Mark Blanchett) 10.A.2.a Packet Pg. 193 Attachment: R-22-010 Mark Blanchet App (3105 : Public Hearing: Case R-22-010 Mark Blanchett) 10.A.2.a Packet Pg. 194 Attachment: R-22-010 Mark Blanchet App (3105 : Public Hearing: Case R-22-010 Mark Blanchett) 10.A.2.a Packet Pg. 195 Attachment: R-22-010 Mark Blanchet App (3105 : Public Hearing: Case R-22-010 Mark Blanchett) 10.A.2.a Packet Pg. 196 Attachment: R-22-010 Mark Blanchet App (3105 : Public Hearing: Case R-22-010 Mark Blanchett) 10.A.2.a Packet Pg. 197 Attachment: R-22-010 Mark Blanchet App (3105 : Public Hearing: Case R-22-010 Mark Blanchett) 10.A.2.b Packet Pg. 198 Attachment: R-22-010 Mark Blanchet Map (3105 : Public Hearing: Case R-22-010 Mark Blanchett) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: PCC Chapter 35 (Zoning Ordinance); (PCC Sections 35- 178 and 35-179) Revisions (Staff Contact: Emily S. Ragsdale) Staff Contact(s): Emily S. Ragsdale Agenda Date: April 19, 2022 Item Number: 10.B.1 Attachment(s): A-1 Changes Reviewed By: SUMMARY: Pittsylvania County Code (“PCC”) § 35-178 governs the uses allowed by right in the A-1, Agricultural District. Currently, off-site parking is allowed as a by right use. As events continue to become more popular in the County, County Community Development Staff is recommending that this use be moved under PCC § 35-179, requiring a Special Use Permit (“SUP’) to be issued be the Board of Zoning Appeals before the use would be permitted. Requiring a SUP would enable conditions to be placed on the use to mitigate any adverse effects that it may have on adjacent property owners. This Public Hearing has been duly advertised in The Chatham Star Tribune on April 6, 2022, and April 13, 2022. For the Board’s review and consideration, said proposed PCC revisions are attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: Following conducting the legally required Public Hearing, County Community Development Staff recommends the Board approve the PCC § 35-178 and § 35-179 revisions as attached and presented MOTION: “I make a Motion to approve the PCC § 35-178 and § 35-179 revisions as attached and presented.” 10.B.1 Packet Pg. 199 DIVISION 1. AGRICULTURAL DISTRICT, A-1 SEC. 35-177. PURPOSE This district includes unincorporated portions of the County that are occupied by various open uses such as farms, forests, lakes, reservoirs, streams, and park lands. This district is established for the purpose of facilitating existing and future farming operations, preserving farm: and forest lands, conservation of agricultural, water and other natural resources, reducing soil erosion, preventing water pollution, and protecting watersheds and reducing hazards from flood and fire. It is expected that certain desirable rural areas of this rural district may logically develop residentially, at low density. It is the intent, however, to discourage the random scattering of residential, commercial, or industrial uses in this district. It should also be presumed that the agricultural and forestry activities may produce some noise, odors and other effects and a certain level of tolerance for these effects must be expected of those who would dwell in this district. Special use permits will be employed to seek improved level of compatibility between uses. Sec. 35-178. PERMITTED USES Within the Agricultural District (A-l), the following uses are permitted. accessory uses agricultural warehouses agriculture, farming antique shop assembly halls cemeteries, community and commercial cemeteries for animals cemeteries on joint church property churches colleges conservation areas (public and private) community center and building County government uses such as waste collection, recycling, recreation, etc. day care center, day nursery (licensed) dormitories forestry operations and management garages, storage of personal vehicles gardens, private home occupations, class A home occupations, class B homes, single-family dwelling homes, single-family dwelling with apartments on premises intensive livestock, dairy, and poultry facilities (Amended February 18, 1997) libraries lodge halls lodges manses, church-owned dwelling unit manufactured homes and mobile homes, individual placed in twenty thousand (20,000) square foot or greater lot nursery and greenhouse operations (Amended December 21, 1993) off-street parking piers, docks (private) for residences playgrounds portable and temporary sawmills and chipping mills 10.B.1.a Packet Pg. 200 Attachment: A-1 Changes (3130 : Public Hearing: PCC Chapter 35 (Zoning Ordinance); (PCC Sections 35-178 and 35-179) Revisions) preserves, wildlife refuge (public) primitive campgrounds roads, streets, right-of-ways, easements sales, service, and repairs of: farm equipment, garden equipment, logging equipment signs – See Sections 35-95-35-101 stable, commercial (riding) stables, private tenant farm water system wayside stands wood storage veterinary hospitals and clinics SEC. 35-179. SPECIAL USE PERMITS The following uses shall be permitted only by special use permit: anaerobic digester (Amended September 8, 2009) apartments in combination with business/upstairs over business archery ranges automobile graveyard boat club campground (private) See Regulations Section 35-138. campground (public) See Regulations Section 35-138. carnivals circuses clubs (private) clubs (public) convenience store country club country store custom meat cutting operation emergency service facilities-fire, rescue fairs feed and see processing mill festivals (bluegrass and others) (Amended December 21, 1993) flea market food and groceries funeral homes and mortuaries garages, commercial for: automobiles, recreation vehicles, motorcycles general store golf clubs, club houses golf courses golf driving range grain mill operations heliports, airports kennels livestock market milk stations mining-conforming to State regulations meat processing-not a slaughter house motels, hotels, tourist, and resort facilities non-emergency medical transport (Amended December 21, 2010) off-street parking 10.B.1.a Packet Pg. 201 Attachment: A-1 Changes (3130 : Public Hearing: PCC Chapter 35 (Zoning Ordinance); (PCC Sections 35-178 and 35-179) Revisions) parks, zoos, and petting zoos (Amended December 21, 1993) permanent chipping mill permanent planing mill permanent sawmill public facilities public garages public offices public power generation public storage yards public substations public utilities public utilities-structures, towers pulpwood storage and processing quarrying-conforming to State regulations raceway radio & television stations radio & television towers radio & television transmission/transmitters recreational facilities (private) recreational facilities (public) restaurants rifle range, gun clubs, shooting ranges sales, service, and repair of: automobiles, trucks, recreational vehicles, motorcycles schools (public and private) slaughter house special temporary churches (Amended December 21, 1993) summer camp swim club temporary uses-construction activity, including associated buildings temporary uses-circuses, fairs, shows, carnivals, not more than four (4) weeks duration turkey shoot veterinary clinics and hospitals wood preserving SEC. 35-180. AREA REGULATIONS A. Minimum Lot Size Lots in this district shall have a minimum area of twenty thousand (20,000) square feet. B. Maximum Percentage of Lot Coverage 1. Not regulated. SEC. 35-181. MAXIMUM HEIGHT OF BUILDINGS The maximum height on buildings in this district shall be forty (40) feet. Belfries, cupolas, flues, flagpoles, television antennae, radio aerials, silos, and water tanks are exempted. Any building or structure shall be constructed, erected, installed, maintained and be of an approved type in accordance with the provisions of the Virginia Uniform Statewide Building Code as amended, and the Fire Prevention Code. SEC. 35-182. MINIMUM YARD DIMENSIONS 10.B.1.a Packet Pg. 202 Attachment: A-1 Changes (3130 : Public Hearing: PCC Chapter 35 (Zoning Ordinance); (PCC Sections 35-178 and 35-179) Revisions) A. Front Setback The minimum front setback from the nearest point of house or principal structure (including porches or stoops or any accessory buildings) to the centerline of the specified right-of-way shall be equal to sixty (60) feet or thirty-five (35) feet from the edge of right-of-way whichever is greater. B. Side Setback The minimum side setback, the distance from the side property line of a lot to the nearest point on the house or principal structure (including porches, stoops, or accessory building) shall be ten (10) percent of the road frontage distance with a minimum often (10) feet. C. Rear Setback The minimum rear setback, the distance from the rear property line of a lot to the nearest point on the house or principal structure (including porches, stoops, or accessory, building) shall be a minimum of forty (40) feet. For property bordering Smith Mountain Lake and other lakes 100 acres of greater in size, the distance will be measured from the recognized full pond level. Accessory structures up to eight hundred (800) square feet may be located in the rear yard as long as they area at least twelve (12) feet from the rear property line. Walkways and steps are exempt from rear yard requirements. D. Minimum Distance Between Main Buildings For fire protection in low density, agricultural areas, it is required that principal structures be no less then twenty (20) feet apart. E. Corner Lots The minimum side yard depth on the side facing the side street shall be thirty-five 05) feet or more from the side building line to the right-of-way line for both main end accessory buildings. SEC. 35-183. FLOOR AREA REQUIREMENTS Conventional lots not regulated. SEC. 35-184. MINIMUM OFF-STREET PARKING SPACE Two (2) off-street parking space shall be required on each building lot. Parking space shall be rectangular with one (1) dimension at least ten (10) feet in length end the other dimension at least twenty (20) feet length end/or a total of two hundred (200) square feet. SEC. 35-185. OPEN SPACE REQUIREMENTS See Application of Regulations end General Regulations, Sections 35-15—35-22 and 35-60--35-66. SEC. 35-186. SIGNS See Sign Regulations, Sections 35-95---35-101. SEC. 35-187. MAXIMUM NUMBER OF UNITS ALLOWED PER GROSS ACRE. 10.B.1.a Packet Pg. 203 Attachment: A-1 Changes (3130 : Public Hearing: PCC Chapter 35 (Zoning Ordinance); (PCC Sections 35-178 and 35-179) Revisions) One (1) dwelling unit is allowed per one-half (0:5) acre or two (2.0) units per acre. See also Section 35-53, Additional Dwelling on a Single Lot. SEC. 35-188. OTHER SPECIAL REGULATIONS - STREETS (Amended December 21, 1993) Refer to Pittsylvania County Subdivision Ordinance. (Amended December 21, 1993) SEC. 35 - 189. INTENSIVE LIVESTOCK, DAIRY, POULTRY FACILITIES (Amended May 14, 1998) SECTION 35 - 189.1 Intent It is the intent of this chapter of this, zoning ordinance to encourage economic development and to preserve farmland by providing for the viability of Pittsylvania County’s agricultural sector by encouraging the orderly and responsible growth of its livestock, dairy, and poultry industry. Within the A-1 Agricultural district and the A-1 agricultural classification, all agricultural production activities (e.g., tillage, crop production, harvesting, pasturing of animals, etc.), related best management practices and minor processing shall be uses by right to which the provisions of Chapter 35, Article III, division 1 of the zoning ordinance apply. SECTION 35-189.2 2.1 Definitions Livestock: includes all domestic or domesticated: bovine animals, including but not limited to cattle; equine animals, including but not limited to horses; ovine animals, including but not limited to sheep; porcine animals, including but not limited to hogs. Intensive livestock facility, (hereafter, "livestock facility"): A livestock operation with accessory uses or structures, as defined below, which at any one time has at least 300 animal units as referenced in the below chart and where such animals are or will be stabled or confined and fed or maintained for a total of forty-five days or more in any twelve- month period; and, 1. Clops, vegetation, forage growth or post-harvest residues are not sustained over any portion of the operation of the lot or facility. Intensive dairy facility, (hereafter, "dairy facility"): A dairy operation with accessory Uses or structures, as defined below, which at any one time has at least 300 animal, units as referenced in the below chart and where such animals are or will be stabled or confined and fed or maintained for a total of forty-five days or mole in any twelve month period. 2. Crops, vegetation, forage growth or post-harvest residues are not sustained over any portion of the operation of the lot or facility. Intensive poultry facility, (hereafter, “poultry, facility”) A poultry operation with accessory uses or structures, as defined below, which at any one time has at least 300 animal units as reference in the below chart and where such animals are or will be stabled or confined and fed or maintained for a total of forty- five days or more in any twelve month period; and, 10.B.1.a Packet Pg. 204 Attachment: A-1 Changes (3130 : Public Hearing: PCC Chapter 35 (Zoning Ordinance); (PCC Sections 35-178 and 35-179) Revisions) 3. Crops, vegetation, forage growth or post-harvest residues are not sustained over any portion of the operation of the lot or facility. Type of Facility Equivalent of 300 animal units Livestock 300 slaughter and feeder cattle Livestock 750 swine each weighing over 55 pounds Livestock 150 houses Livestock 3,000 sheep or lambs Dairy 200 mature dairy cattle (whether milked or dry cows) Poultry 16,500 turkeys Poultry 30,000 laying hens or broilers Livestock, dairy, poultry structure: The only buildings subject to setback requirements in Section 35-189 of the Zoning Ordinance shall be those facilities that house livestock, dairy or poultry animals and any manure lagoon or manure storage facilities, or dead animal storage facilities, including incinerators, poultry disposal pits, and deed poultry storage chests. Livestock raiser, dairy operator, poultry grower, (hereafter, "operator"): The owner or operator of the livestock facility, dairy or poultry facility or the land on which the livestock, dairy, or poultry facility is located. Existing dwelling: For the purpose of this section of, the zoning ordinance either of the following shall constitute an existing dwelling: (a) A structure, designed for residential use, which is occupied on the date completed application for a livestock, dairy or poultry facility building permit or other zoning approval is received by the office of the zoning administrator, or (b) A structure, designed for residential use, which is not occupied on the date a completed application is received, but which has been issued a certificate of occupancy, or a building permit prior to the date on which a completed application for a livestock, dairy, or poultry facility building permit or other zoning approval is received by the office of the zoning administrator or which has been occupied for a one (1) year period of time within the five (5) years immediately preceding the date on which a completed application for a livestock, dairy, or poultry facility building permit or other zoning approval is received by the office of the zoning administrator. Existing livestock, dairy, poultry facility: (only for the purpose of determining residential setbacks in the Agriculture - A-1 district under this Section.) A livestock, dairy, or poultry facility which has been in operation for a one (1) year period of time within the five (5) years immediately preceding the date on which zoning approval is sought for a dwelling; or where zoning approval is not necessary for such dwelling, the date on which a building permit is sought for such dwelling. Parcel of land: A measured portion of land separated from other portions of land by~ a metes and bounds description or described as separate, discrete tract in an instrument of conveyance of devise and recorded in the offices of the clerk of this county. SEC. 35 - 189.3 3.1 Acreage Requirements The minimum of number of acres on which an intensive livestock, intensive dairy, or intensive poultry, facility may be established shall be the greater of either the number of acres required by the nutrient management plan which has been approved pursuant to Section 5 herein, or as follows: 1. For an intensive facility in which beef or dairy cattle are confined and fed, 100 acres or; 10.B.1.a Packet Pg. 205 Attachment: A-1 Changes (3130 : Public Hearing: PCC Chapter 35 (Zoning Ordinance); (PCC Sections 35-178 and 35-179) Revisions) 2. For an intensive facility in which swine are confined and fed, I00 acres; 3. For intensive facility in which poultry are confined and fed, 20 acres. All such acres for any one intensive facility need not be contiguous, if the operator owns or has the fight to possession of all acres on which such facility shall be established. In addition the operator shall be able to demonstrate that he or she has a right to access between any non- contiguous acres in such operation. Intensive livestock, intensive dairy or intensive poultry facilities in operation as of the effective date of this amendment which do not have sufficient acres, as required above, shall be considered non-conforming existing uses and may continue so long as the operation is not abandoned for more than two years continuously. 3.2 Setbacks from Existing Dwelling Each livestock, dairy, or poultry structure shall be set back from all existing dwellings not owned by the operator as follows: 1. From an existing dwelling in the Agriculture- A-1 district, three hundred (300) feet; 2. a. From an existing dwelling in an adjacent zoning district, six hundred (600) feet; a. The operator may reduce the above 600 feet setback with 400 feet buffer if he/she plants a 10 foot wide vegetative screen that is presently at least 6 feet in height. NOTE: Ref. 3.2 and 3.3 - Setback for new dwelling should be the same as setback for livestock. The setback requirements may be reduced by mutual consent of the owner of an intensified livestock dairy, and poultry structure and the owner of an existing dwelling. Consent shall be evidenced by, a notarized affidavit stating the agreed upon setback reduction and any and all proposed livestock, dairy, and poultry structure that are intended to be subject to the setback reduction. The notarized affidavit shall be filed with the zoning administrator. Setbacks for Swine Operations For swine operations of less than 7400 hogs or less than 1200 sows, setbacks are to remain the same. For swine operations of 7400 to 9400 hogs or 1200 to 2400 sows, setbacks from all existing dwellings not owned by the operator shall be as follows: 1. From an existing dwelling in the Agriculture - A-1 District. five hundred (500) feet. 2. (a) From an existing dwelling in an adjacent zoning district, eight hundred (800) feet. (b) The operator may reduce the above 800 feet setback to 600 feet setback if he/she plants a 10-foot wide vegetative screen that is presently at least 6 feet in height. For swine operations of more than 9400 hogs or 2400 sows, setbacks from all existing dwelling not owned by the operator, shah be eighteen hundred (1800) feet. The operator may reduce the above eighteen hundred (1800) feet setback to fifteen hundred (1500) feet if he/she plants a 10 foot wide vegetative screen that is presently at least 6 feet in height. 10.B.1.a Packet Pg. 206 Attachment: A-1 Changes (3130 : Public Hearing: PCC Chapter 35 (Zoning Ordinance); (PCC Sections 35-178 and 35-179) Revisions) The operator may reduce the above eighteen hundred (1800) feet setback to one thousand (1000) feet if he/she plants a 10 foot wide vegetative screen that is presently at least 6 feet in height and has mutual consent of the owner of an existing adjacent dwelling. 3.3 Setbacks from Existing Livestock, Dairy or Poultry Facilities Each dwelling not owned by the operator shall be set back from existing livestock, dairy, or poultry structures as, follows: 1. From an existing livestock, dairy, or poultry structure in the Agriculture - A-1 district, three hundred (300) feet; 2. (a) From an existing livestock, dairy, Or poultry facility in an adjacent zoning district, six hundred (600) feet; (b) The owner of the new dwelling may reduce the above 600 feet setback to 400 feet if he/she plants a l0 foot wide vegetative screen or other natural garden that is presently at least 6 feet in height. The setback requirements may be reduced by mutual consent of the owner of an intensified livestock, dairy, and poultry structure and the owner of the proposed dwelling. Consent shall be evidenced by a notarized affidavit stating the agreed upon setback reduction and any and ail livestock, dairy, and poultry structure, and proposed dwellings, that are intended to be subject to this setback reduction. The notarized affidavit shall be filed with the zoning administrator. Setbacks from Existing Swine Facilities Each dwelling not owned by the operator shall be set back from existing swine structure as follows: For swine operations of 7400-9400 hogs or 1200-2400 sows, setbacks from existing swine structures shall be as follows: 1. From an existing swine structure in the Agriculture - A-1 District, five hundred (500) feet; 2. (a) From an existing swine facility in an adjacent zoning district, eight hundred (800) feet; (b) The owner of the new dwelling may reduce the above 800 feet setback to 600 feet - if he/she plants a 10 foot wide vegetative screen or other natural garden that is presently at least 6 feet in height. For swine operations of more than 9400 hogs or 2400 sows, setbacks from existing swine structure shall be eighteen hundred (1800) feet. The setback requirements may be reduced by mutual consent of the owner of the swine operation and the owner of the proposed dwelling. 3.4 Setbacks from Property Lines and Public Roads The setback for intensive livestock, intensive dairy, and intensive poultry structures from property lines and public roadways shall be at least two hundred and fifty (250) feet. However, if the owner of the intensive livestock, intensive dairy, and intensive poultry facility is the deeded, record owner of the property, across the public roadway from the proposed intensive livestock, intensive dairy, or intensive 10.B.1.a Packet Pg. 207 Attachment: A-1 Changes (3130 : Public Hearing: PCC Chapter 35 (Zoning Ordinance); (PCC Sections 35-178 and 35-179) Revisions) poultry structure, the setback of said structure from the public roadway shall be at least one hundred and fifty (150) feet from the center of the public roadway. If the record owner/owners of the property across the public roadway is not the owner of the intensive livestock, intensive dairy or the intensive poultry facility, then an affidavit must be secured from the property owner or owners Of record to agree to a' setback reduction from 250 feet to 150 feet. 3.5 Other Setbacks All livestock, dairy, poultry structures shall be set back at least one thousand (1,000) feet from incorporated towns; platted residential subdivisions; residentially zoned districts; conservation districts; mobile home parks; public schools; churches; county owned buildings; county, town and community recreation areas; public wells, public springs and public water intakes. The operator may reduce the above 1,000 feet setback to 800 feet if he/she plants a 10 foot wide vegetative screen or other natural barrier that is presently at least 6 feet in height. For swine operations of more than 7400 hogs or 1200 sows, swine structures shall be set back at least eighteen hundred (1800) feet from incorporated towns; platted residential subdivisions; residentially zoned districts; conservation districts; mobile home parks; public schools; churches; county owned buildings; county, town and community recreation areas; public wells, public springs and public water intakes. The operator may reduce the above 1,800 feet setback to 1,500 feet if he/she plants a 10 foot wide vegetative screen or other natural barrier that is presently at least 6 feet in height. Any land application of manure, wastewater or nutrient of any nature from a lagoon type treatment facility shall comply with those setback requirements as outlined in Section 62.1- 44.17.1 of the State Water Control Law, 1994 and the General Permit Regulation VR 680-14-01, regulatory citation 9 VAC 25-192. 3.6 Certified Plat Required The owner of an intensive facility constructed or completed after the effective date of this chapter shall file with the zoning administrator a plat or similar documentation showing the entire parcels on which the facility is located and also showing the location of the facility within the parcel or parcels. With this plat or similar documentation, the owner shall submit a written statement, sworn to and subscribed before a notary public, by which the owner certified to the zoning administrator that the intensive facility shown on the plat or similar documentation meets all applicable setback requirements of this ordinance. SEC. 35 - 189.4 4.1 Livestock, Dairy or Poultry Facility Development Plans (a) In the Agricultural - A-1 district, an operator or a potential operator shall file with the zoning administrator a development plan which indicates the number, size and location of livestock, dairy or poultry structures planned for the subject parcel When such development plan has been approved by and filed with the zoning administrator and during the period in which it remains in effect, the planned structures shall be obliged to meet setbacks only from those dwellings and uses existing at the time the development plan is approved. The zoning administrator shall approve within 30 days of receipt of the development plan, or if the development plan does not meet the requirement of Sections 3 and 4, the zoning administrator shall return within 30 days the development plan to the person who submitted it, together with a written description of the portion(s) of the development plan that do not comply with such Sections. 10.B.1.a Packet Pg. 208 Attachment: A-1 Changes (3130 : Public Hearing: PCC Chapter 35 (Zoning Ordinance); (PCC Sections 35-178 and 35-179) Revisions) (b) In the event that the use, structure or activity for which any permit is issued based upon a development plan as provided for herein is not commenced within eighteen (18) months after the issuance of said permit, the same shall be deemed abandoned and the authority granted there under shall thereupon terminate. For purposes of this ordinance, the term "commence" shall be construed to include the commencement of the construction of any structure necessary to the use of such permit eighteen (18) months from the date of the issuance thereof which is there after completed within one (1) year. (c) The development plan shall be based on the requirements of this chapter and shall be accompanied by a plat or similar documentation verifying the accuracy of the distances' shown in the development plan and containing all of the data required as specified pursuant to Section 3 of this chapter. (d) The development plan on such parcel shall remain in force only so long as the structures proposed are constructed in accordance with the development plan. The development plan shall be transferable from the owner or operator to another owner or operator unless otherwise, stated in the plan by the initial owner or operator. (e) The operator shall notify the zoning administrator in writing within thirty (30) days of placement into service of any structure indicated in his/her development plan. (f) Each parcel for which a development plan has been approved by the zoning administrator shall display at its entrance a sign no smaller than two (9) square feet, or larger than four (4) square feet, clearly visible from the nearest roadway, indicating that a development plan is in effect for the parcel and containing the words "Certified Agricultural Development Site. (g) Nothing herein shall be construed to prohibit an operator or a potential operator from submitting amendments to his or her original development plan or to submitting revised development plans at any time. The zoning administrator shall approve the amended or revised development plan, following the standards set for in 4.1 (a) above, according to the terms of the zoning ordinance in effect at the time that the amendments or revisions are submitted to the zoning administrator. SEC. 35 - 189.5 5.1 Nutrient Management Plan (a) After the effective date of this amendment to the zoning ordinance, no intensive facility shall commence operation until a nutrient management plan (if required by the Commonwealth of Virginia for the proposed facility) has been reviewed and approved by the Virginia Department of Conservation and Recreation or by the Virginia Cooperative Extension Service or by a person certified or employed by the Commonwealth as a nutrient management planner. (b) If off-site disposal is part of the nutrient management plan the operator shall provide, as part of that nutrient management plan, written documentation of an agreement with the receiver of the wastes produced at the operator's facility or an affidavit, sworn and subscribed before, a notary public, that states his/her intention to dispose of the waste through sale in retail establishments or otherwise marketing to consumers. Documentation shall specify the duration of the agreement and the nature of the application or use of the wastes. A nutrient management plan containing such an agreement shall be valid only as long as the agreement remains in force and shall be reviewed whenever such an agreement expires or is terminated by either party. The operator shall notify the zoning administrator whenever such an agreement is terminated before its stated expiration date within fifteen (15) days of such termination. 10.B.1.a Packet Pg. 209 Attachment: A-1 Changes (3130 : Public Hearing: PCC Chapter 35 (Zoning Ordinance); (PCC Sections 35-178 and 35-179) Revisions) (c) (1) The facility shall also provide for a site, with or without a permanent structure, for the storage of animal wastes if required by the Commonwealth of Virginia and meet all applicable standards of the Commonwealth. (2) Notwithstanding this, if a operator is unable to locate a storage site on the same parcel of land because of insufficient acreage or topographical hardship, then the zoning administrator, after consultation with the operator's engineer, may permit the storage site to be located on adjacent land owned by the operator; or, if there is a valid agreement for off-site disposal as provided in this section, the zoning administrator may permit the storage site be located on a parcel specified in the agreement for off-site disposal. (d) The nutrient management plan shall be reviewed and updated every five (5) years by an agent of the Virginia Department of Conservation and Recreation or by the Virginia Cooperative Extension Service or by a person certified or employed by the Commonwealth as a nutrient management Planner. SEC. 35-189.6 Disposal of Dead Animals The owner or operator, or any employee thereof; of any intensive poultry, facility shall dispose of dead poultry only by use of the following methods: 1. An on-site composting facility; or 2. An off-site rendering facility approved by the appropriate regulatory agency; or 3. An incineration facility, provided that an administrative permit is issued by the Zoning Administrator; or 4. Disposal of said animals in an approved Subtitle D Landfill. Open pit disposal is expressly prohibited. No owner, operator, or employee of any intensive livestock or dairy facility shall cast any dead animals into a road or knowingly permit any dead animal to remain unburied upon his/her property when offensive to the public or, having in custody any maimed, deceased, disabled or infirm animal, leave it to lie or be in a street, road or public place. SEC. 35-189.7 EXEMPTIONS The provisions of Chapter 29 and Chapter 32 of the Code of Pittsylvania County shall not apply to livestock, dairy or poultry facilities. SEC. 35-189.8 SEVERABILITY If any provision, clause, paragraph, section or subsection of this ordinance is deemed by a court or competent jurisdiction to be invalid, unenforceable or otherwise improper, the remaining: portions of this ordinance shall remain in full force and effect. SECTION 35-190. RESERVED 10.B.1.a Packet Pg. 210 Attachment: A-1 Changes (3130 : Public Hearing: PCC Chapter 35 (Zoning Ordinance); (PCC Sections 35-178 and 35-179) Revisions) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: PCC § 6-6.3 (Property Exempt by Classification or Designation); (First Pentecostal Holiness Church) Revision (Contact: The Honorable Robin C. Goard) Staff Contact(s): The Honorable Robin C. Goard Agenda Date: April 19, 2022 Item Number: 10.B.2 Attachment(s): 04-19-2022 Tax Exempt First Pentecostal Holiness Church Tax Exemption Application - First Pentecostal Holiness Church Reviewed By: SUMMARY: First Pentecostal Holiness Church filed an Application for potential tax exemptions on real estate consisting of Parcel #’s 2410-52-4165 and 2410-62-0178. Said Application was submitted to the Commissioner of Revenue’s Office, forwarded to the Board, and duly advertised for a Public Hearing to potentially grant said tax exemptions and revise Pittsylvania County Code (“PCC”) § 6-6.3 accordingly. For the Board’s review and consideration, related documentation is attached. FINANCIAL IMPACT AND FUNDING SOURCE: If First Pentecostal Holiness Church’s exemption Application is approved, the County’s annual loss of tax revenue will be $2,933.22. RECOMMENDATION: After conducting the legally required Public Hearing, County Staff forwards this matter to the Board for its consideration. MOTION: For the Board’s consideration. 10.B.2 Packet Pg. 211 PUBLIC HEARING NOTICE The Pittsylvania County Board of Supervisors will hold a Public Hearing on Tuesday, April 19, 2022, at 7:00 p.m., at the Board Meeting Room, 39 Bank Street, Chatham, Virginia 24531, to receive citizen input on a proposed amendment to Chapter 6-6.3, Property Exempt by Classification or Designation, of the Pittsylvania County Code (“PCC”), to include tangible personal property for First Pentecostal Holiness Church. A complete copy of the proposed revisions is available at the Pittsylvania County Administrator’s Office, 1 Center Street, Chatham, Virginia 24531, Monday through Friday, 8:00 a.m. to 5:00 p.m., as well as on the County’s website at www.pittsylvaniacountyva.gov. 10.B.2.a Packet Pg. 212 Attachment: 04-19-2022 Tax Exempt First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by Classification 10.B.2.b Packet Pg. 213 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 214 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 215 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 216 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 217 Attachment: Tax Exemption Application - 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First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 288 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 289 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 290 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 291 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 292 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 293 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 294 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 295 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 296 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 297 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 298 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 299 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 300 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 301 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 302 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 303 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 304 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 305 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 306 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 307 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 308 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 309 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 310 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 311 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 312 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 313 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 314 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 315 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 316 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 317 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 318 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 319 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 320 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 321 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 322 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 323 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 324 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 325 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 326 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 327 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 328 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 329 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 330 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 331 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 332 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 333 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 334 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 335 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 336 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 337 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 338 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 339 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 340 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 341 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 342 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 343 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 344 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 345 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by 10.B.2.b Packet Pg. 346 Attachment: Tax Exemption Application - First Pentecostal Holiness Church (3103 : Public Hearing: PCC § 6-6.3 (Property Exempt by Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: PCC § 2-12 (Duplicate License Tags) Revision (Staff Contact: Christopher C. Slemp) Staff Contact(s): Christopher C. Slemp Agenda Date: April 19, 2022 Item Number: 10.B.3 Attachment(s): 04-19-2022 PCC Section 2-12 Duplicate License Tags Changes to 2-12 - Duplicate License Tag fee Reviewed By: SUMMARY: Currently, there is a discrepancy between the Pittsylvania County Code (“PCC”) and the Code of Virginia regarding Duplicate Dog License Tags. The proposed attached revisions to PCC § 2-12 would bring the County in alignment with the Code of Virginia and proposes changing the fee for a duplicate dog tag from $2.00 to $1.00. This Public Hearing has been duly advertised in the Chatham Star Tribune on April 6, 2022, and April 13, 2022. For the Board’s review, related documentation is attached. FINANCIAL IMPACT AND FUNDING SOURCE: There will be $1.00 lost for every duplicate dog tag purchased. RECOMMENDATION: Following holding the lawfully required Public Hearing, County Staff recommends the Board approve the revisions to PCC § 2-12 as attached and presented. MOTION: “I make a Motion to approve the revisions to PCC § 2-12 as attached and presented.” 10.B.3 Packet Pg. 347 PUBLIC HEARING NOTICE The Pittsylvania County Board of Supervisors will hold a Public Hearing on Tuesday, April 19, 2022, at 7:00 p.m., at the Board Meeting Room, 39 Bank Street, Chatham, Virginia 24531, to receive citizen input on proposed revisions to Pittsylvania County Code (“PCC”), Chapter 2, Article II, § 2-12, Duplicate License Tags. A complete copy of the proposed revisions is available at the Pittsylvania County Administrator’s Office, 1 Center Street, Chatham, Virginia 24531, Monday through Friday, 8:00 a.m. to 5:00 p.m., as well as on the County’s website at www.pittsylvaniacountyva.gov. 10.B.3.a Packet Pg. 348 Attachment: 04-19-2022 PCC Section 2-12 Duplicate License Tags (3126 : Public Hearing: PCC § 2-12 (Duplicate License Tags) Revision (Staff SEC. 2-12. DUPLICATE LICENSE TAGS. If the dog license shall become lost, destroyed, or stolen, the owner of custodian shall at once apply to the Treasurer or his Agent who issued the original license for a duplicate license tag, presenting the original license receipt. Upon affidavit of the owner or custodian before the Treasurer or his Agent that the original license tag has been lost, destroyed, or stolen, he shall issue a duplicate license tag which the owner or custodian shall immediately affix to the collar of the dog. The Treasurer or his Agent shall endorse the number of the duplicate and the date issued on the face of the original license receipt. The fee for a duplicate tag shall be two ($2.00) dollars one (1.00) dollar. (B.S.M. 4/19/05) 10.B.3.b Packet Pg. 349 Attachment: Changes to 2-12 - Duplicate License Tag fee (3126 : Public Hearing: PCC § 2-12 (Duplicate License Tags) Revision (Staff Contact: