08-17-2021 Work Session - DRAFT
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
WORK SESSION
August 17, 2021
VIRGINIA: The Pittsylvania County Board of Supervisors’ Work Session was held on
August 17, 2021, in the Elections and Training Center, 18 Depot Street, Chatham, Virginia.
Robert (“Bob”) W. Warren, Chairman, called the Meeting to order at 4:40 PM.
CALL TO ORDER (4:30 PM)
Warren called the Meeting to Order at 4:30 PM.
ROLL CALL
The following Members were present:
Attendee Name Title Status Arrived
Robert (“Bob") W. Warren Chairman - Chatham Blairs District Present 4:39 PM
Ronald S. Scearce Vice-Chairman - Westover District Present 4:38 PM
Joe B. Davis Supervisor - Dan River District Present 4:38 PM
Timothy W. Dudley Supervisor - Staunton River District Present 4:39 PM
Ben L. Farmer Supervisor - Callands-Gretna District Present 4:38 PM
William V. ("Vic") Ingram Supervisor - Tunstall District Present 4:37 PM
Charles H. Miller, Jr. Supervisor - Banister District Present 4:39 PM
APPROVAL OF AGENDA
Motion to approve Agenda.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Miller
SECONDER: Davis
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
PRESENTATIONS
None.
STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. CSA Audit Review (Staff Contact: Boswell); (10 minutes)
Boswell, CSA Coordinator, presented the final CSA audit to the Board. There were no major
audit findings this year and there were no issues with individual case files. The only non-
compliance issue was on the annual filings, and this was only due to the Office of Children’s
Services (“OCS”) requiring CPMT and FAPT to fill out the long form instead of the standard
Financial Disclosure Form that is required by the State. This has since been corrected and the
correct forms will be sent out going forward.
b. Final Proposed Water and Sewer Extension Policy Review (Staff Contact: Adcock);
(30 minutes)
Board of Supervisors
August 17, 2021
Work Session
Adcock presented how the new potential policy would apply to some recent water extension
requests. His presentation can be found on the County’s website at
www.pittsylvaniacountyva.gov.
BUSINESS MEETING DISCUSSION ITEMS
a. Finance Committee Recommendations (Staff Contact: Van Der Hyde); (5 minutes)
Van Der Hyde stated the Finance Committee recommended to the full Board approval of ARPA
funds for Fire and Rescue and Premium Pay. These items will be added to the Business
Meeting’s Agenda for approval.
CLOSED SESSION
Motion to enter Closed Session. The Board entered Closed Session at 5:20 PM.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Dudley
SECONDER: Davis
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
a. Discussion concerning a prospective business or industry or the expansion of an
existing business or industry where no previous announcement has been made of the
business' or industry's interest in locating or expanding its facilities in the community.
(Staff Contact: Matthew D. Rowe)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matters: Projects Solomon, AI, Settlement, and P
Purpose: Economic Development Updates on Unannounced
Industries/Prospective Businesses
b. Discussion or consideration of the acquisition of real property for a public purpose, or
of the disposition of publicly held real property, where discussion in an open meeting
would adversely affect the bargaining position or negotiating strategy of the public
body. (Staff Contact: J. Vaden Hunt, Esq.)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(3)
Subject Matter: Jail Land
Purpose: Discussion of Related Property Acquisitions for a
Public Purpose
c. Consultation with legal counsel employed or retained by a public body regarding
specific legal matters requiring the provision of legal advice by such counsel. (Staff
Contact: J. Vaden Hunt, Esq.)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matters: RDOF MOU Update, Solar Siting Agreement
Review, Cool Branch/Franklin County
Agreement Update, and Keeling VFD Probation
Board of Supervisors
August 17, 2021
Work Session
Update
Purpose: Legal Consultation/Legal Advice Regarding the Same
RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
The Board returned to Open Session at 6:44 PM and the following Certification was recorded:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at Pittsylvania County Board of Supervisors’ (“Board”)
Meeting on August 17, 2021, the Board hereby certifies by a recorded vote that to the best of
each Board Member’s knowledge only public business matters lawfully exempted from the Open
Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the
Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed
Meeting. If any Board Member believes that there was a departure from the requirements of the
Act, he shall so state prior to the vote indicating the substance of the departure. The Statement
shall be recorded in the Board's Minutes.
Vote
Davis Yes/No
Dudley Yes/No
Farmer Yes/No
Ingram Yes/No
Miller Yes/No
Scearce Yes/No
Warren Yes/No
ADJOURNMENT
Warren adjourned the Meeting at 6:46 PM.