06-22-2021 Called Meeting - FINALPittsylvania County Board of Supervisors
Called Meeting
June 22, 2021
VIRGINIA: A Pittsylvania County Board of Supervisors’ Called Meeting was held on
June 22, 2021, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. Robert
W. Warren, Chairman, called the Meeting to Order at 4:00 PM. The following Members were
present:
Attendee Name Title Status Arrived
Robert ("Bob") W. Warren Chairman; Chatham Blairs District Present 3:53 PM
Ronald S. Scearce Vice-Chairman; Westover District Present 3:53 PM
Joe B. Davis Supervisor; Dan River District Present 4:00 PM
Timothy W. Dudley Supervisor; Staunton River District Present 3:27 PM
Ben L. Farmer Supervisor; Callands-Gretna District Present 4:00 PM
William V. ("Vic") Ingram Supervisor; Tunstall District Present 3:43 PM
Charles H. Miller, Jr. Supervisor; Banister District Present 4:29 PM
Motion to Recess until Miller arrives.
RESULT: APPROVED [UNANIMOUS]
MOVER: Scearce
SECONDER: Davis
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram
ABSENT: Miller
The Board recessed at 4:06 PM.
Warren reconvened the Meeting at 4:29 PM.
AGENDA ITEMS TO BE ADDED
Motion to add Hearing of the Citizens to the Agenda as Item 5 and add the Amended and Revised
Moral Obligation for SRP, LLC to the Agenda as item 5(c).
RESULT: ADOPTED [UNANIMOUS]
MOVER: Dudley
SECONDER: Davis
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
APPROVAL OF AGENDA
Motion to approve the Agenda as amended.
Board of Supervisors
June 22, 2021
Called Meeting
RESULT: ADOPTED [UNANIMOUS]
MOVER: Davis
SECONDER: Dudley
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
HEARING OF THE CITIZENS
Jonathan Hollie, Chatham-Blairs District, thanked the Board for their work, time, and energy spent
on the considerations for this event. He stated his concerns regarding his home values and the
safety of his family. Hollie requested the Board to continue to stand firm and asked them to be
sure the vendors abide by the requirements of the Music Festival Ordinance and hold those
accountable for the things they say they will do. He also requested the Board to consider putting
a cap on the number of events that could be held per year. Deborah Dix, Chatham-Blairs District,
stated her opposition and concern for the parking on Lester Lane. She stated her objection of any
parking on Lester Lane and would like for traffic signs to be put up, especially for these events.
NEW BUSINESS
a. "Worship at the Mountain" Music Festival Permit Application Approval Consideration
(Emily S. Ragsdale)
As required by Chapter 10 (Music Festivals) of the Pittsylvania County Code (“PCC”), Purpose
Driven Events (“PDE”) has submitted a Music Festival Permit Application for “Worship at the
Mountain” scheduled to be held in the County at 599 Carson Lester Lane on September 3 - 5,
2021. PDE has submitted all information and plans required by PCC Chapter 10 and the same has
been reviewed and approved by all required responsible agencies.
Warren stated since this is the first year of these festivals in the County, he would like to see quiet
hours begin at midnight, lights out at 12:30 AM, and that there would be a Deputy always stationed
at Carson Lester Road during the event. Representatives from PDE were present and agreed to
these additional conditions.
Motion to approve PDE’s “Worship at the Mountain” Music Festival Permit Application as
presented, and that the Board authorize a condition that quiet hours will begin at midnight, lights
out will begin at 12:30 am, and that there always be a Deputy stationed at Carson Jones Road for
the entire event.
RESULT: APPROVED [UNANIMOUS]
MOVER: Miller
SECONDER: Davis
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
b. "Blue Ridge Country Music Festival" Music Festival Permit Application Approval
Consideration (Emily S. Ragsdale)
Board of Supervisors
June 22, 2021
Called Meeting
As required by Chapter 10 (Music Festivals) of the Pittsylvania County Code (“PCC”), Purpose
Driven Events (“PDE”) has submitted a Music Festival Permit Application for the “Blue Ridge
Country Festival” scheduled to be held in the County at 599 Carson Lester Lane on October 1 - 3,
2021. PDE has submitted all information and plans required by PCC Chapter 10 and the same has
been reviewed and approved by all required responsible agencies.
Motion to approve PDE’s “Blue Ridge Country Festival” Music Festival Permit Application as
presented, and that the Board authorize a condition that quiet hours will begin at midnight, lights
out will begin at 12:30 am, and that there always be a Deputy stationed at Carson Jones Road for
the entire event.
RESULT: APPROVED [UNANIMOUS]
MOVER: Davis
SECONDER: Ingram
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
c. Amended and Revised Moral Obligation for SRP, LLC
During the loan closing process with American National Bank, it was determined that ARCO
Design-Build would be required to provide a two (2)-year warranty construction performance bond
for the benefit of the bank. This added an additional $78,608.00 cost to the Project. It was
determined that the best course of action would be to add this to the loan amount to enable a smooth
closing transaction. As such, American National Bank has allowed the County IDA to close on
financing with the stipulation that there could be no draw down on the loan until the County Board
and the IDA approved the Revised Moral Obligation and the IDA approved the revised term sheet.
The IDA approved both documents during its June 16th meeting. This additional financed amount
will add around $300.00 to the monthly mortgage payment and the tenant, SRP, LLC, is accepting
of this increase.
Motion to approve the Amended and Revised Moral Obligation for SRP, LLC as presented.
RESULT: APPROVED [UNANIMOUS]
MOVER: Dudley
SECONDER: Davis
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
ADJOURNMENT
Warren stated that he wanted to thank several citizens for being respectful while voicing their
concerns regarding the upcoming events. Ms. Nixon has been professional in expressing her
concerns, as well as Mr. Hollie. Several Reverends have been very involved and moderated
meetings, and he complimented the Board on their efforts as well. Warren also thanked each
Department that was involved in this matter and took it very seriously. VDOT, the Health
Department, Law enforcement, Sheriff Taylor and his Staff, Public Safety, as well as the County
Administrator, County Attorney, and Ragsdale.
Board of Supervisors
June 22, 2021
Called Meeting
Warren adjourned the Meeting at 5:05 PM.
__________________________________________
Robert W. “Bob” Warren, Chair
Pittsylvania County Board of Supervisors
__________________________________________
David M. Smitherman, Clerk
Pittsylvania County Board of Supervisors