06-15-2021 Work Session Minutes - FINALPITTSYLVANIA COUNTY BOARD OF SUPERVISORS
WORK SESSION
June 15, 2021
VIRGINIA: The Pittsylvania County Board of Supervisors’ Work Session was held on
June 15, 2021, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531.
Chairman Warren called the Meeting to Order at 5:00 PM. The following Members were present:
CALL TO ORDER (4:30 PM)
Attendee Name Title Status Arrived
Robert ("Bob") W. Warren Chairman; Chatham Blairs District Present 4:47 PM
Ronald S. Scearce Vice-Chairman; Westover District Present 4:47 PM
Joe B. Davis Supervisor; Dan River District Present 4:48 PM
Timothy W. Dudley Supervisor; Staunton River District Present 4:48 PM
Ben L. Farmer Supervisor; Callands-Gretna District Remote
William V. ("Vic") Ingram Supervisor; Tunstall District Present 4:47 PM
Charles H. Miller, Jr. Supervisor; Banister District Present 4:48 PM
Farmer participated remotely via phone from 328 West Sandpiper Terrace, Nags Head, North Carolina
27959.
AGENDA ITEMS TO BE ADDED
Motion to remove item 8b from the Agenda.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Scearce
SECONDER: Dudley
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
APPROVAL OF AGENDA
Motion to approve Agenda.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Davis
SECONDER: Scearce
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
ITEMS REMOVED FROM AGENDA
a. Consultation with legal counsel employed or retained by a public body regarding
specific legal matters requiring the provision of legal advice by such counsel.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: RDOF Agreement
Purpose: Legal Consultation/Advice Regarding the Same
PRESENTATIONS
Board of Supervisors
June 15, 2021
Work Session
None.
STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. Solid Waste Update (Staff Contact: Nicholas A. Morris); (15 minutes)
Morris presented a Solid Waste Update to the Board. The presentation can be found on the
County’s website at www.pittsylvaniacountyva.gov.
b. Music Festival Ordinance Revisions Discussion (Staff Contact: Emily S. Ragsdale); (30
minutes)
Ragsdale presented the Board with potential revisions to the County's Music Festival Ordinance.
Provided to the Board was also Exhibit A, the Fee Schedule, to be included.
c. Finance Committee Recommendations (Staff Contact: David M. Smitherman); (5
minutes)
Hunt went over the Finance Committee’s recommendations to the Full Board:
-Keeling and Callands Volunteer Fire Departments are the two (2) Agencies selected to be audited
-Monies for a Jail van and Bulletproof Vests for the Sheriff’s Department are appropriated from
the FY22 Contingency line
-County Staff is authorized to advertise for two (2) Public Hearings in July: (1) to potentially raise
the County Meals Tax from 4% to 6%, and (2) to implement a Transient Occupancy Tax
-Create a full-time Parks and Recreation Position
-Each Comp Board affected employee receive a letter as presented in the packet
-Fire and Rescue recommendations be adopted and the appropriations be approved
BUSINESS MEETING DISCUSSION ITEMS
Board of Supervisors
June 15, 2021
Work Session
None.
CLOSED SESSION
Motion to enter Closed Session.
RESULT: APPROVED [UNANIMOUS]
MOVER: Joe B. Davis, Supervisor - Dan River District
SECONDER: Timothy W. Dudley, Supervisor - Staunton River District
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
The Board entered Closed Session at 5:48 PM.
a. Discussion concerning a prospective business or industry or the expansion of an
existing business or industry where no previous announcement has been made of the
business' or industry's interest in locating or expanding its facilities in the community.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matters: Projects Solomon, AI, and other High
Value Advanced Manufacturing Prospects
Considering the Southern Virginia
Megasite
Purpose: Economic Development Updates on Unannounced
Industries/Prospective Businesses
RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
The Board returned to Open Session at 6:54 PM and the following Certification was recorded:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that the Pittsylvania County Board of Supervisors (“Board”), on June
15, 2021, hereby certifies by a recorded vote that to the best of each Board Member’s knowledge
only public business matters lawfully exempted from the Open Meeting requirements of the
Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed
Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member
believes that there was a departure from the requirements of the Act, he shall so state prior to the
vote indicating the substance of the departure. The Statement shall be recorded in the Board's
Minutes.
Vote
Davis Yes
Dudley Yes
Ingram Yes
Miller Yes
Board of Supervisors
June 15, 2021
Work Session
Scearce Yes
Warren Yes
ADJOURNMENT
Warren adjourned the Meeting at 6:56 PM.
__________________________________________
Robert W. “Bob” Warren, Chair
Pittsylvania County Board of Supervisors
__________________________________________
David M. Smitherman, Clerk
Pittsylvania County Board of Supervisors