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03-16-2021 Business Meeting - DRAFT March 16, 2021 Business Meeting Pittsylvania County Board of Supervisors Business Meeting March 16, 2021 VIRGINIA: The Pittsylvania County Board of Supervisors’ Business Meeting was held on March 16, 2021, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia 24531. Chairman Warren called the Meeting to Order at 7:00 PM. The following Members were present: CALL TO ORDER (7:00 PM) Attendee Name Title Status Arrived Robert ("Bob") W. Warren Chairman; Chatham Blairs District Present 6:49 PM Ronald S. Scearce Vice-Chairman; Westover District Present 6:50 PM Joe B. Davis Supervisor; Dan River District Present 6:49 PM Timothy W. Dudley Supervisor; Staunton River District Present 6:50 PM Ben L. Farmer Supervisor; Callands-Gretna District Present 6:49 PM William ("Vic") Ingram Supervisor; Tunstall District Present 6:49 PM Charles H. Miller, Jr. Supervisor; Banister District Present 6:49 PM AGENDA ITEMS TO BE ADDED Motion to revise the Agenda as follows: Revision to Consent Agenda Item 7(o): • Revise Chairman Warren’s Appointee to the Danville Utilities Commission from Scearce to Ingram Items to Be Added to Business Meeting’s Items from Work Session Agenda Section as Item 13(a) via Block Vote: • SRP Moral Obligation Offering Approval • Voting Equipment/ADA Equipment Purchase Request Approval • Brosville Fire Department Fire Apparatus CIP Release Approval • School’s COVID-19 Carryover Expenditures Approval • FY22 County Budget Advertisement Approval RESULT: ADOPTED [UNANIMOUS] MOVER: Davis SECONDER: Miller AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller APPROVAL OF AGENDA Board of Supervisors March 16, 2021 Business Meeting Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Scearce SECONDER: Ingram AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller CONSENT AGENDA Motion to approve the Consent Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Scearce SECONDER: Ingram AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller a. Minutes Approval (Staff Contact: Kaylyn M. McCluster) b. County Facilities Naming/Renaming Policy Adoption (Staff Contact: Kaylyn M. McCluster) c. Resolution # 2021-03-01 (Support for Expansion of Local Probation and Pretrial Services Programs) Adoption (Staff Contact: Kaylyn M. McCluster) d. Board Meeting Room Joint Use Agreement (Staff Contact: Kaylyn M. McCluster) e. Budget Amendments and Grants Approval (Staff Contact: Kimberly G. Van Der Hyde) f. Bill List Approval (on-line); (Staff Contact: Kimberly G. Van Der Hyde) g. County Budget Calendar Approval (Staff Contact: Kimberly G. Van Der Hyde) h. Rivermont Subdivision Vacation Approval (Staff Contact: Emily S. Ragsdale) i. Ison TROF LPA and Other Related Documents Approval (Staff Contact: Matthew D. Rowe) j. Dogwood Global TROF LPA and Other Related Documents Approval (Staff Contact: Matthew D. Rowe) k. IPG TROF LPA and Other Related Documents Approval (Staff Contact: Matthew D. Rowe) l. Operational Medical Director MOA Approval (Staff Contact: Christopher C. Slemp) m. RSAF Grant Application Submission Approval (Staff Contact: Christopher C. Slemp) n. Parks and Recreation Assumption of Risk and Waiver of Liability (to include COVID) Release Form Approval (Staff Contact: Justin Price) o. Danville Utilities Commission County Representative Appointment (Contact: Chairman Warren) Board of Supervisors March 16, 2021 Business Meeting -Change from Scearce to Ingram. PRESENTATIONS None. HEARING OF THE CITIZENS Chuck Angier, Callands-Gretna District, voiced his concerns regarding the parking at the Elections and Training Center during early voting, and suggested a moratorium regarding solar. PUBLIC HEARINGS Rezoning Public Hearings Case 1: Public Hearing: Case R-21-004 Blessed Beyond Measures, LLC; Rezoning from R- 1, Residential Suburban Subdivision District, and A-1, Agricultural District, to A-1, Agricultural District (Supervisor Ingram) Warren opened the Public Hearing at 7:08 PM. Andrea Huffstetler was present to represent the Petition. No one signed up to speak and Mr. Warren closed the Public Hearing at 7:09 PM. Motion to approve the rezoning of the six (6) subject properties, totaling 31.03 acres, from R-1, Residential Suburban Subdivision District, and A-1, Agricultural District, to A-1, Agricultural District, to allow the subject properties to be consolidated with adjacent parcels. The rezoning would be consistent with the County’s Comprehensive Plan. RESULT: APPROVED [UNANIMOUS] MOVER: Ingram SECONDER: Farmer AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller Other Public Hearings 1. Public Hearing: Gunn Garland CDBG Grant (Staff Contact: Emily S. Ragsdale) The County was awarded a Community Development Block Grant (“CDBG”) Comprehensive Community Development Planning Grant from the Department of Housing and Community Development in the amount of $40,000 to evaluate the housing and infrastructure needs of the Gunn Garland Road area. Final reports completed by Dewberry and Pittsylvania County Community Action show estimated infrastructure costs to extend water and sewer service to residents and estimated rehabilitation costs for eligible single-family dwellings along Gunn Garland Road. Cost estimates will be used to request funding to cover construction costs. As a condition of receiving the CDBG Grant, the DHCD requires the receiving locality to conduct a Public Hearing to seek public input/comment on the proposed project. Said Public Hearing has been legally and duly advertised. Warren opened the Public Hearing at 7:11 PM. No one signed up to speak and Warren closed the Public Hearing at 7:12 PM. Board of Supervisors March 16, 2021 Business Meeting Motion to support the proposed infrastructure and rehabilitation upgrades identified through the CDBG Comprehensive Community Development Planning Grant. RESULT: APPROVED [UNANIMOUS] MOVER: Davis SECONDER: Ingram AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller UNFINISHED BUSINESS None. NEW BUSINESS None MATTERS FROM WORK SESSION (IF ANY) Motion to approve the following items from the Work Session: • SRP Moral Obligation Offering • Voting Equipment/ADA Equipment Purchase Request • Brosville Fire Department Fire Apparatus CIP Release • School’s COVID-19 Carryover Expenditures • FY22 County Budget Advertisement RESULT: ADOPTED [UNANIMOUS] MOVER: Davis SECONDER: Ingram AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller BOARD MEMBER REPORTS • Davis thanked Ms. Angela Rigney, Director of Career and Technical Center for their representation at a national policy seminar. He stated that there was representation from two (2) Dan River High School students: Sydney Atkins and Hannah Walton represented the Dan River District. He thanked them for their representation, as well as their teacher. Mr. Davis thanked all Staff for preparations in moving forward. • Ingram requested continued prayers for the family of Lessie Webb, her brother was JT Emerson, and they were the founder of the Minnie Maude Foundation. She died on February 17, 2021. Also remember the family of Corporal Robert Grubbs, and the Sheriff's Department, and to also remember the Patty Owen family, Dick Huffman family, Coach Jack Bryant family, and Bobby Fleming. He also commended the School System for their efforts and thanked Tunstall, Brosville, Cascade, and Dry Fork Fire Departments for their efforts for the Tunstall District. Board of Supervisors March 16, 2021 Business Meeting • Farmer recognized Gretna High School scholarship recipients Anna Holt and Jack Hammock. • Warren also sent condolences to the Grubb family and the Sheriff and his Staff, as well as the Coach Jack Bryant family. He also stated that our partners in Danville have secured the PATHS mobile unit and will be able to take this on the road for the COVID vaccines and that will be a big win for the community overall. COUNTY ADMINISTRATOR REPORTS Smitherman stated that he presented the FY22 proposed Budget and will be having public meetings, on March 22 at Gretna High School, March 25 at Dan River High School, March 29 at the Board Meeting Room in Chatham, and March 30 at Tunstall High School. This gives an opportunity to ask questions about things going on with the Budget. Soon there will be a COVID vaccination site in Gretna. He also stated we can expect an announcement later this week about Broadband in the County. He also stated his regret for the miscommunication about the recently mailed reassessment letter and urged everyone to visit the County website to be educated regarding the reassessment process. ADJOURNMENT/RECESS Warren recessed the Meeting at 7:25 PM, and then reconvened the Work Session at 7:30 PM. The Board returned to Open Session at 7:54 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors (the “Board”) on March 16, 2021, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Davis Yes Dudley Yes Farmer Yes Ingram Yes Miller. Yes Scearce Yes Warren Yes Warren adjourned the Meeting at 7:55 PM.