12-17-2019 Work Session Minutes - DRAFT
December 17, 2019
Work Session
Pittsylvania County Board of Supervisors
Work Session
December 17, 2019
VIRGINIA: The Work Session of the Pittsylvania County Board of Supervisors was
held on December 17, 2019, in the Main Conference Room, County Administration Building,
Chatham, Virginia 24531. Chairman, Dan River District, Joe B. Davis, called the Meeting to
Order at 4:30 PM. The following Members were present:
CALL TO ORDER (4:30 PM)
Attendee Name Title Status Arrived
Joe B. Davis Chairman - Dan River District Present 4:32 PM
Charles H. Miller Vice Chairman - Banister District Present 4:28 PM
Tim R. Barber Supervisor - Tunstall District Present 4:27 PM
Elton W. Blackstock Supervisor - Staunton River District Present 4:29 PM
Ben L. Farmer Supervisor - Callands-Gretna District Present 4:31 PM
Ronald S. Scearce Supervisor - Westover District Present 4:27 PM
Robert W. "Bob" Warren Supervisor - Chatham-Blairs District Present 4:27 PM
AGENDA ITEMS TO BE ADDED
Motion to add Discussion of Fire and Rescue Commission Stipend as item 6(e).
RESULT: ADOPTED [UNANIMOUS]
MOVER: Ronald S. Scearce, Supervisor - Westover District
SECONDER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District
AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren
APPROVAL OF AGENDA
Motion to approve Agenda.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Elton W. Blackstock, Supervisor - Staunton River District
SECONDER: Tim R. Barber, Supervisor - Tunstall District
AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren
PRESENTATIONS
a. 2019 Financial Statement Report Presentation (Robinson, Farmer, Cox & Associates);
(Staff Contact: Kimberly G. Van Der Hyde); (30 minutes)
Scott Wickham gave the 2019 Financial Statement Report Presentation to the Board. The full
report is available on the County's website.
b. VDOT Update (Presenter: Jay Craddock); (20 minutes)
Mr. Craddock briefed the Board on new bridge weight restrictions throughout the County. He
Board of Supervisors
December 17, 2019
Work Session
stated the following twenty (20) bridges throughout the County that are affected by the new
restrictions:
STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. Silver Creek No-Through Trucks Discussion (Supervisor Scearce); (15 minutes)
Mr. Scearce stated there was an accident a few months ago on Silver Creek Road that almost cost
a life. He requested a study be done by VDOT to make it a “No Through Trucks” designation.
Mr. Craddock did confirm that he has a five (5) page report that was sent out regarding a traffic
count conducted on that road, and that VDOT determined the “No Through Trucks” designation
was not warranted due to low traffic flow. The Board can hold a Public Hearing on this item and
then make a formal request to VDOT.
b. Sheriff Off-Duty Management Update (Staff Contact: Kimberly G. Van Der Hyde);
(20 minutes)
Mrs. Van Der Hyde stated it would only cost the County $5,734 if the County covers the fee for
the off-duty management and the payment of this fee will come out of the Sheriff’s FICA
account and will end up being net neutral. The Sheriff’s solicited this service and agrees with
having this service.
c. Broadband Survey Update (Staff Contact: R. Scott Budd); (15 minutes)
Mr. Budd gave an update on the Broadband Initiative. There was a survey sent out through each
of the County schools, one (1) for every child in the schools, to receive feedback from citizens
on their internet needs, but there have only been 391 responses County-wide. Mr. Budd
encouraged the Board to encourage their constituents to complete the survey and help spread the
word to get these responses in.
Board of Supervisors
December 17, 2019
Work Session
d. Committee Reports (Legislative Committee); (Staff Contact: J. Vaden Hunt, Esq.); (5
minutes)
Mr. Hunt briefed the Board on the Legislative Committee’s December 4, 2019, Meeting. The
Legislative Committee unanimously recommended to the full BOS revisions to PCC Chapter 2
(Animals and Fowls). Per Mr. McLaughlin, the Code changes are minor and primarily designed
to bring the County’s Ordinance into compliance with recent related changes to the Code of
Virginia. The Legislative Committee took no action on the presented potential County Solar
Ordinance revisions stating that they support the current County’s Solar Ordinance. The
Committee Members unanimously recommended the 2020 Legislative Priorities List to the full
BOS as follows:
1. Cherrystone and Roaring Fork Dam Rehabilitation Funding
2. Repurposing CPMT Fine for Victory Academy Use
3. Counties’ Ability to Tax same as Cities and Towns
4. Increase in Localities Ability to Tax Solar Projects
5. 1% County Sales Tax Increase for School Infrastructure Funding
6. VIR RIFA (seek alternative revenue sources to assist VIR with infrastructure needs)
7. No Erosion of Second Amendment Rights
8. Support Local Choice in Acceptance of Refugees from State
9. Increase in Rural Rustic Road Program Funding from State
e. Discussion of Fire and Rescue Commission Stipend
Mr. Scearce stated he feels it is the right thing to do to compensate the Fire and Rescue
Commission with a stipend in appreciation of the hard work they have set before them. Mr.
Warren suggested County Staff work with the Finance Committee on this matter. Mr. Farmer
stated he somewhat disagreed with this because there are firefighters and such that are going out
and fighting the fires on a volunteer basis, and the Commission Members would be getting paid.
However, he agreed that it does need to be looked into and discussed in the future.
BUSINESS MEETING DISCUSSION ITEMS
ADJOURNMENT
Mr. Davis adjourned the Meeting at 6:19 PM.