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11-19-2019 Work Session - DRAFT November 19, 2019 Work Session Pittsylvania County Board of Supervisors Work Session November 19, 2019 VIRGINIA: The Work Session of the Pittsylvania County Board of Supervisors was held on November 19, 2019 in the Main Conference Room, County Administration Building, Chatham, Virginia 24531. Chairman, Dan River District, Joe B. Davis, called the Meeting to Order at 4:30 PM. The following Members were present: CALL TO ORDER (4:30 PM) Attendee Name Title Status Arrived Joe B. Davis Chairman - Dan River District Present 3:58 PM Charles H. Miller Vice Chairman - Banister District Present 4:00 PM Tim R. Barber Supervisor - Tunstall District Present 4:02 PM Elton W. Blackstock Supervisor - Staunton River District Present 4:28 PM Ben L. Farmer Supervisor - Callands-Gretna District Present 4:01 PM Ronald S. Scearce Supervisor - Westover District Present 4:03 PM Robert W. "Bob" Warren Supervisor - Chatham-Blairs District Present 3:57 PM AGENDA ITEMS TO BE ADDED Motion to add Closed Session for Pittsylvania County Service Authority Board; for Discussion of Member’s Performance. RESULT: ADOPTED [UNANIMOUS] MOVER: Elton W. Blackstock, Supervisor - Staunton River District SECONDER: Ben L. Farmer, Supervisor - Callands-Gretna District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Ronald S. Scearce, Supervisor - Westover District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. Committee Reports (Finance; Solid Waste; and Fire and Rescue Policies and Procedures) (Staff Contact: David M. Smitherman); (15 minutes) Mr. Smitherman updated the Board on the Committee Meetings held earlier in the day; Fire and Rescue Policies and Procedures Committee, Finance Committee, and Solid Waste Committee. There are Fire and Rescue Commission nominations to be forwarded to the full Board and the Change Order request from Harris died in the Finance Committee Meeting. There was also Board of Supervisors November 19, 2019 Work Session discussion regarding tuition payments for the School Division. There was also discussion regarding improvements to the compactor sites and the Solid Waste Committee directed County Staff to discontinue Saturday hours at the Landfill and consider special hours in the Spring and Fall, but it is not warranted to continue year-round. b. Cat Policy Discussion (Staff Contact: James P. McLaughlin); (15 minutes) Mr. McLaughlin presented to the Board information on how the cat population gets out of control. The ultimate goal is to educate citizens of the County on the Trap, Neuter, Release ("TNR") Program. c. Confirm Board's January Reorganizational Meeting Date (Staff Contact: David M. Smitherman); (5 minutes) The Board decided to set their Reorganizational Meeting for January 2, 2020, at 5:00 pm in County Administration Conference Room. d. Resolution # 2019-11-02 (Declaration of Pittsylvania County, Virginia, as a “Second Amendment Sanctuary") Discussion (Supervisor Scearce); (15 minutes) Mr. Scearce facilitated discussion regarding the County becoming a Second Amendment Sanctuary. The Honorable Bryan Haskins, Commonwealth’s Attorney, was also present and spoke not in his official capacity, but as a private citizen. He stated that he is concerned about the recent legislation regarding firearms bills that could be presented and potentially passed this year. All Members of the Board agreed with the Second Amendment Sanctuary Resolution being added to the night’s Business Meeting. e. Motion to add Resolution # 2019-11-02 to Business Meeting RESULT: APPROVED [UNANIMOUS] MOVER: Ronald S. Scearce, Supervisor - Westover District SECONDER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren f. Other Reports PRESENTATIONS a. Final Jail and Courthouse Assessment Presentation (Staff Contact: Richard N. Hicks); (Presenter: Tony Bell); (15 minutes) Moseley Architects was present to give the final report to the Board on the Courts and Jail Facilities Comprehensive Justice Needs Assessment. This item is on the night’s Business Meeting for approval. BUSINESS MEETING DISCUSSION ITEMS CLOSED SESSION Motion to enter Closed Session. Board of Supervisors November 19, 2019 Work Session RESULT: ADOPTED [UNANIMOUS] MOVER: Charles H. Miller, Vice Chairman - Banister District SECONDER: Ronald S. Scearce, Supervisor - Westover District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren The Board entered Closed Session at 5:42 PM. a. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (Staff Contact: J. Vaden Hunt, Esq.) (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: Out-of-County Solid Waste Acceptance at County’s Landfill Purpose: Consultation with Legal Counsel Regarding Legal Agreement Regarding Acceptance of Out-of- County Solid Waste at County’s Landfill (2) Legal Authority: Virginia Code § 2.2-3711(A)(1) Subject Matter: Pittsylvania County Service Authority Board Member Purpose: Discussion of Job Performance RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION a. Closed Session Certification (Staff Contact: J. Vaden Hunt, Esq.) The Board returned to Open Session at 6:50 PM, and the following Certification was recorded: CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors on November 19, 2019, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board’s Minutes. Vote Tim R. Barber Yes Elton W. Blackstock Yes Joe B. Davis Yes Ben L. Farmer Yes Board of Supervisors November 19, 2019 Work Session Charles H. Miller, Jr. Yes Ronald S. Scearce Yes Robert W. Warren Yes ADJOURNMENT Mr. Davis adjourned the Meeting at 6:51 PM.