11-19-2019 Work Session - DRAFT
November 19, 2019
Work Session
Pittsylvania County Board of Supervisors
Work Session
November 19, 2019
VIRGINIA: The Work Session of the Pittsylvania County Board of Supervisors was
held on November 19, 2019 in the Main Conference Room, County Administration Building,
Chatham, Virginia 24531. Chairman, Dan River District, Joe B. Davis, called the Meeting to
Order at 4:30 PM. The following Members were present:
CALL TO ORDER (4:30 PM)
Attendee Name Title Status Arrived
Joe B. Davis Chairman - Dan River District Present 3:58 PM
Charles H. Miller Vice Chairman - Banister District Present 4:00 PM
Tim R. Barber Supervisor - Tunstall District Present 4:02 PM
Elton W. Blackstock Supervisor - Staunton River District Present 4:28 PM
Ben L. Farmer Supervisor - Callands-Gretna District Present 4:01 PM
Ronald S. Scearce Supervisor - Westover District Present 4:03 PM
Robert W. "Bob" Warren Supervisor - Chatham-Blairs District Present 3:57 PM
AGENDA ITEMS TO BE ADDED
Motion to add Closed Session for Pittsylvania County Service Authority Board; for Discussion
of Member’s Performance.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Elton W. Blackstock, Supervisor - Staunton River District
SECONDER: Ben L. Farmer, Supervisor - Callands-Gretna District
AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren
APPROVAL OF AGENDA
Motion to approve Agenda.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Ronald S. Scearce, Supervisor - Westover District
SECONDER: Tim R. Barber, Supervisor - Tunstall District
AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren
STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. Committee Reports (Finance; Solid Waste; and Fire and Rescue Policies and
Procedures) (Staff Contact: David M. Smitherman); (15 minutes)
Mr. Smitherman updated the Board on the Committee Meetings held earlier in the day; Fire and
Rescue Policies and Procedures Committee, Finance Committee, and Solid Waste Committee.
There are Fire and Rescue Commission nominations to be forwarded to the full Board and the
Change Order request from Harris died in the Finance Committee Meeting. There was also
Board of Supervisors
November 19, 2019
Work Session
discussion regarding tuition payments for the School Division. There was also discussion
regarding improvements to the compactor sites and the Solid Waste Committee directed County
Staff to discontinue Saturday hours at the Landfill and consider special hours in the Spring and
Fall, but it is not warranted to continue year-round.
b. Cat Policy Discussion (Staff Contact: James P. McLaughlin); (15 minutes)
Mr. McLaughlin presented to the Board information on how the cat population gets out of
control. The ultimate goal is to educate citizens of the County on the Trap, Neuter, Release
("TNR") Program.
c. Confirm Board's January Reorganizational Meeting Date (Staff Contact: David M.
Smitherman); (5 minutes)
The Board decided to set their Reorganizational Meeting for January 2, 2020, at 5:00 pm in
County Administration Conference Room.
d. Resolution # 2019-11-02 (Declaration of Pittsylvania County, Virginia, as a “Second
Amendment Sanctuary") Discussion (Supervisor Scearce); (15 minutes)
Mr. Scearce facilitated discussion regarding the County becoming a Second Amendment
Sanctuary. The Honorable Bryan Haskins, Commonwealth’s Attorney, was also present and
spoke not in his official capacity, but as a private citizen. He stated that he is concerned about
the recent legislation regarding firearms bills that could be presented and potentially passed this
year. All Members of the Board agreed with the Second Amendment Sanctuary Resolution being
added to the night’s Business Meeting.
e. Motion to add Resolution # 2019-11-02 to Business Meeting
RESULT: APPROVED [UNANIMOUS]
MOVER: Ronald S. Scearce, Supervisor - Westover District
SECONDER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District
AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren
f. Other Reports
PRESENTATIONS
a. Final Jail and Courthouse Assessment Presentation (Staff Contact: Richard N. Hicks);
(Presenter: Tony Bell); (15 minutes)
Moseley Architects was present to give the final report to the Board on the Courts and Jail
Facilities Comprehensive Justice Needs Assessment. This item is on the night’s Business
Meeting for approval.
BUSINESS MEETING DISCUSSION ITEMS
CLOSED SESSION
Motion to enter Closed Session.
Board of Supervisors
November 19, 2019
Work Session
RESULT: ADOPTED [UNANIMOUS]
MOVER: Charles H. Miller, Vice Chairman - Banister District
SECONDER: Ronald S. Scearce, Supervisor - Westover District
AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren
The Board entered Closed Session at 5:42 PM.
a. Consultation with legal counsel employed or retained by a public body regarding specific
legal matters requiring the provision of legal advice by such counsel. (Staff Contact: J.
Vaden Hunt, Esq.)
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: Out-of-County Solid Waste Acceptance at County’s
Landfill
Purpose: Consultation with Legal Counsel Regarding Legal
Agreement Regarding Acceptance of Out-of-
County Solid Waste at County’s Landfill
(2) Legal Authority: Virginia Code § 2.2-3711(A)(1)
Subject Matter: Pittsylvania County Service Authority Board
Member
Purpose: Discussion of Job Performance
RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
a. Closed Session Certification (Staff Contact: J. Vaden Hunt, Esq.)
The Board returned to Open Session at 6:50 PM, and the following Certification was recorded:
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors
on November 19, 2019, the Board hereby certifies by a recorded vote that to the best of each
Board Member’s knowledge only public business matters lawfully exempted from the Open
Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in
the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed
Meeting. If any Member believes that there was a departure from the requirements of the Act, he
shall so state prior to the vote indicating the substance of the departure. The Statement shall be
recorded in the Board’s Minutes.
Vote
Tim R. Barber Yes
Elton W. Blackstock Yes
Joe B. Davis Yes
Ben L. Farmer Yes
Board of Supervisors
November 19, 2019
Work Session
Charles H. Miller, Jr. Yes
Ronald S. Scearce Yes
Robert W. Warren Yes
ADJOURNMENT
Mr. Davis adjourned the Meeting at 6:51 PM.