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06-18-2019 Work Session Minutes - FINALJune 18, 2019 Work Session Pittsylvania County Board of Supervisors Work Session June 18, 2019 VIRGINIA: The Work Session of the Pittsylvania County Board of Supervisors was held on June 18, 2019 in the Main Conference Room, County Administration Building, Chatham, Virginia 24531. Chairman, Dan River District, Joe B. Davis, called the Meeting to Order at 4:35 PM. The following Members were present: CALL TO ORDER (4:30 PM) Attendee Name Title Status Arrived Joe B. Davis Chairman - Dan River District Present 4:31 PM Charles H. Miller Vice Chairman - Banister District Present 4:29 PM Tim R. Barber Supervisor - Tunstall District Present 4:25 PM Elton W. Blackstock Supervisor - Staunton River District Present 4:32 PM Ben L. Farmer Supervisor - Callands-Gretna District Present 4:31 PM Ronald S. Scearce Supervisor - Westover District Present 4:30 AM Robert W. "Bob" Warren Supervisor - Chatham-Blairs District Present 4:30 PM AGENDA ITEMS TO BE ADDED Motion to add Matters from Solid Waste Committee Meeting. RESULT: ADOPTED [UNANIMOUS] MOVER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District SECONDER: Ben L. Farmer, Supervisor - Callands-Gretna District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren PRESENTATIONS a. Matters from Solid Waste Committee Meeting - Authorization to Solicit Out of County Solid Waste Butch Joyce briefed the Board on discussion from the Solid Waste Committee Meeting regarding the current lifespan of the County’s Landfill and the potential of the County's Landfill to accept Out-of-County Solid Waste. County Staff requested the Business Meeting’s Agenda be amended at the Business Meeting to authorize County Staff to solicit Bedford County’s Solid Waste. Board of Supervisors June 18, 2019 Work Session b. Go Virginia Robotic Grant Match Funding Request Discussion (Staff Contact: Gregory L. Sides); (20 minutes) Troy Simpson updated the Board on the Go Virginia Robotic Match Funding Request. He presented a PowerPoint (available on the County’s website at https://www.pittsylvaniacountyva.gov. Their current shortfall is $288,377.50. They submitted a total request of $3,230,177 for Robotics and Automation Pathways, IT Pathways Development, Career Connections Labs, and Additional Pathway Development. The Danville Regional Foundation approved funding $2,198,271, and the GO Virginia Approved Funding was $743,528.50. His request was for the County to assist with the shortfall in this funding and would like to secure $288,377.50 for the IT Pathways Development. This can be divided over several Budgets. Mr. Rowe has contacted the Industrial Development Authority (“IDA”) about helping to contribute to this, and the IDA unofficially agreed to do so. Mr. Blackstock suggested asking the County Schools for assistance with this cost as well. Mrs. Van Der Hyde stated that the County has money in the Grants Fund that is monitored on a monthly basis. There is stale Grant money available in the Economic Development Department for this request. c. Jail and Courthouse Presentation (Staff Contact: Richard N. Hicks); (Presenter: Tony Bell; Moseley Architects); (20 minutes) Tony Bell, Moseley Architects, gave an update to the Board on the Courts and Jail Facilities Conceptual Design. His presentation is available on the County’s website. There was discussion about building a smaller jail offsite and joining the Blue Ridge Regional Jail on a permanent basis as a member, so that the County is guaranteed beds when needed. The next step in this process is for Moseley to submit their Draft Report to the Board. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. Building Height PCC Revision Discussion (Staff Contact: Gregory L. Sides); (10 minutes) Mr. Sides stated that Mr. Rowe had requested, for Economic Development needs, prospects would desire for the Building height in the Pittsylvania County Code be revised to reflect the sizes to fit their needs. Mr. Rowe desires for this to be raised to 150 feet to accommodate these prospects, but only in the M-2 Zoning District, and only on tracts of land 150 acres or greater in size. This item was presented to the Planning Commission and they were supportive of this and with no opposition. There will be a Public Hearing held at the July Business Meeting regarding this matter. b. Solar Update (Staff Contact: Gregory L. Sides); (10 minutes) Mr. Sides stated that he had recently attended a Symposium regarding Solar Projects. Currently in the County, these are allowed through a Special Use process with very stringent requirements. Mr. Sides stated that he learned that, after these applicants get through the local process, they are still required to go through a DEQ process with stringent requirements as well. The County does have requirements for these types of Projects and is keeping a close eye on them. Mr. Warren requested that he would like to see as part of the requirement for anyone who is doing a surety bond, they have to be rated at the top level by at least three (3) known rating firms, such as AM Best, Standard & Poor’s, and Moody’s. This would give the County better assurance of their Board of Supervisors June 18, 2019 Work Session financial stability. Mr. Farmer asked if there was a Strategic Plan in place that maps where the electrical transmission lines are, due to this being what will limit this based on the line capacity. Mr. Sides stated that this is probably above localities regulation, but it is in the DEQ approval process. c. Health Benefits/Insurance Update (Staff Contact: Holly E. Stanfield); (15 minutes) Due to time constraints, this item was not presented. d. Legislative Committee Update (Staff Contact: J. Vaden Hunt, Esq.); (10 minutes) Due to time constraints, this item was discussed at the Business Meeting. e. Other Reports BUSINESS MEETING DISCUSSION ITEMS CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 6:15 PM. RESULT: ADOPTED [UNANIMOUS] MOVER: Tim R. Barber, Supervisor - Tunstall District SECONDER: Charles H. Miller, Vice Chairman - Banister District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren b. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (Staff Contact: Matthew D. Rowe) (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matter: Projects G4, Map, and Emotion Purpose: Discussion of Prospective Industry/Economic Development Update RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION a. Closed Session Certification (Staff Contact: J. Vaden Hunt, Esq.) The Board returned to Open Session at 6:50 PM, and the following Certification was recorded: CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors on June 18, 2019, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in the Board of Supervisors June 18, 2019 Work Session Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board’s Minutes. Vote Tim R. Barber Yes Elton W. Blackstock Yes Joe B. Davis Yes Ben L. Farmer Yes Charles H. Miller, Jr. Yes Ronald S. Scearce Yes Robert W. Warren Yes ADJOURNMENT Mr. Davis adjourned the Meeting at 6:52 PM. __________________________________________ Joe B. Davis, Chair Pittsylvania County Board of Supervisors __________________________________________ David M. Smitherman, Clerk Pittsylvania County Board of Supervisors