02-19-2019 Joint Meeting - DRAFTJoint Meeting
February 19, 2019
Joint Meeting of the
Pittsylvania County Board of Supervisors
and the
Pittsylvania County School Board
Tuesday, February 19, 2019
VIRGINIA: The Joint Meeting of the Pittsylvania County Board of Supervisors and the
Pittsylvania County School Board was held on Tuesday, February 19, 2019, in the Main Conference
Room of the County Administration Building in Chatham, Virginia 24531. Joe B. Davis, Chair,
called the Meeting to Order at 2:00 p.m. The following Board Members were present:
Elton W. Blackstock
Joe B. Davis
Ben L. Farmer
Ronald S. Scearce
Robert W. Warren
The following Board of Supervisors Members were absent:
Tim R. Barber
Charles H. Miller, Jr,
The following School Board Members were present:
J. Samuel Burton
Calvin D. Doss
George Henderson
Don C. Moon
Cassandra Crump
R. Todd Sanders
School Board Member Rev. Raymond Ramsey, Sr., joined the Meeting at 2:07 pm.
Mr. David M. Smitherman, County Administrator; Mr. J. Vaden Hunt Esq., County Attorney;
Mr. Greg L. Sides, Assistant County Administrator for Planning & Administration; Mr. Richard
Hicks, Assistant County Administrator for Operations; the Honorable Vincent Shorter, Treasurer;
Mrs. Kimberly Van Der Hyde, Director of Finance; and Mrs. Kaylyn McCluster, Deputy Clerk, were
also present.
Approval of Agenda
Motion by Mr. Farmer, seconded by Mr. Scearce, to approve Agenda, which was
unanimously approved by the Board Members present.
New Business
(a) Review of School Division’s Budget Requests
Joint Meeting
February 19, 2019
Dr. Mark Jones, Superintendent of Pittsylvania County Schools, presented to the Board the
School’s Budget Requests for the upcoming year. Dr. Jones stated that with him in attendance was
Mr. Steven Mayhew, Assistant Superintendent for Administration; Mrs. Robin Haymore, Associate
Superintendent for Support Services; Dr. Jeff Early, Assistant Superintendent for Operations; and
Mrs. Teresa Petty, Assistant Superintendent for Instruction; Mrs. Tracey Worley, Director of Finance;
and Mrs. Janet Hancock, Clerk of the Board. Dr. Jones highlighted the six (6) schools within the
County that have earned State awards from the Governor. He also stated the School Division has
three (3) Blue Ribbon Schools which are Mt. Airy Elementary, Tunstall High, and Union Hall
Elementary. He anticipates one (1) more within the next few years. The School System administers
twenty-eight (28) Standards of Learning Assessments each year. Twenty-five (25) out of twenty-
eight (28) of those scores are above the State average for 2018. Dr. Jones broke down the individual
categories and went over those scores with the Board. County Schools have twenty-one (21) schools
with approximately 8,700 students. They have 1,519 part-time and full-time employees. He also
went over bus and transportation costs, as well as a breakdown of the cost per pupil. There are 200
buses in their fleet that travel approximately 2 million miles annually. The transportation cost per
student is $808.44, the fuel cost per student is $51.82, and the electricity cost per student is $211.92.
Dr. Jones stated that County Schools rank 127 out of 132 in annual spending per pupil, which is
$9,742. He also went over their Victory Academy Program which saves in CSA funding for Private
Day Placements. Additionally, Dr. Jones stated there is approximately 3 Million dollars in savings in
the S.T.A.R. Program.
Mrs. Worley presented a breakdown of the Schools’ current Budget and its funding requests.
The total funding for its Regular Budget is $89.9 million, total funding for its Cafeteria Budget is
$5.4 million, and approximately 79% of its Budget is tied to personnel. The 2019-2020 Budget
Priorities totaled $6,140.300.00 (see attached).
School Board Members thanked the Board for their willingness to sit down and have a
conversation regarding their budget requests and needs. They stated they realized not everything will
be able to get funded this year, but at least they know that their priorities are and moving forward is
the right direction for the future of the schools and the County.
Adjournment
Mr. Davis adjourned the Meeting at 3:05 PM.
Joint Meeting
February 19, 2019