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01-15-2019 Work Session Minutes - DRAFT January 15, 2019 Work Session Pittsylvania County Board of Supervisors Work Session January 15, 2019 VIRGINIA: The Work Session of the Pittsylvania County Board of Supervisors was held on January 15, 2019, in the Main Conference Room, County Administration Building, Chatham, Virginia 24531. Chairman, Dan River District, Joe B. Davis, called the Meeting to Order at 4:35 PM. The following Members were present: CALL TO ORDER (4:30 PM) Attendee Name Title Status Arrived Joe B. Davis Chairman - Dan River District Present 4:31 PM Charles H. Miller Vice Chairman - Banister District Present 4:32 PM Tim R. Barber Supervisor - Tunstall District Present 4:27 PM Elton W. Blackstock Supervisor - Staunton River District Present 4:35 PM Ben L. Farmer Supervisor - Callands-Gretna District Present 4:28 PM Ronald S. Scearce Supervisor - Westover District Present 4:29 PM Robert W. "Bob" Warren Supervisor - Chatham-Blairs District Present 4:34 PM AGENDA ITEMS TO BE ADDED APPROVAL OF AGENDA RESULT: ADOPTED [UNANIMOUS] MOVER: Robert W. "Bob" Warren, Supervisor - Chatham-Blairs District SECONDER: Ronald S. Scearce, Supervisor - Westover District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren PRESENTATIONS a. VDOT Road Closings Update and Recovery Efforts from Tropical Storm Michael Discussion (Staff Contact: Gregory L. Sides); (Presenter: Jay Craddock, VDOT) Mr. Craddock discussed the roads closed throughout the County due to storm damage. The list Mr. Craddock provided is attached at the end of these Minutes. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. Introduction of Economic Development Project Manager (Staff Contact: Matthew D. Rowe) Director of Economic Development, Matthew D. Rowe, was present to introduce the County’s new Economic Development Project Manager, Susan McCulloch. Ms. McCulloch is excited to be here, and is ready to get started assisting Mr. Rowe on Economic Development Projects. b. Introduction of Department of Social Services Director (Staff Contact: David M. Smitherman) Board of Supervisors January 15, 2019 Work Session Mr. Smitherman introduced the new Department of Social Services Director, Christopher Spain, to the Board. Mr. Spain is excited to be here and is off to a great start at the local DSS office. BUSINESS MEETING DISCUSSION ITEMS Mr. Barber requested to briefly discuss the Strategic Plan that is on the night's Business Meeting. Mr. Barber stated that there are items in the Strategic Plan that require funding, and that he would like to wait to discuss adopting this Strategic Plan until after the budget has been established. Mr. Barber stated that he would like to table this item at the night’s Business Meeting. CLOSED SESSION Motion to enter into Closed Session. The Board entered into Closed Session at 5:20 PM. RESULT: ADOPTED [UNANIMOUS] MOVER: Charles H. Miller, Vice Chairman - Banister District SECONDER: Tim R. Barber, Supervisor - Tunstall District AYES: Davis, Miller, Barber, Blackstock, Farmer, Scearce, Warren a. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (Staff Contact: Matthew D. Rowe) (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matter: Project PE Purpose: Economic Development Update on Unannounced Prospective Industry b. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (Staff Contact: J. Vaden Hunt, Esq.) (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: Department of Social Services Purpose: Consultation with Retained Outside Legal Counsel Regarding DSS HR Issues RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION a. Closed Session Certification The Board returned to Open Session at 6:50 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS Board of Supervisors January 15, 2019 Work Session CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors on January 15, 2019, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board’s Minutes. Vote Tim R. Barber Yes Elton W. Blackstock Yes Joe B. Davis Yes Ben L. Farmer Yes Charles H. Miller, Jr. Yes Ronald S. Scearce Yes Robert W. Warren Yes ADJOURNMENT Mr. Davis adjourned the Meeting at 6:51 PM. Board of Supervisors January 15, 2019 Work Session Board of Supervisors January 15, 2019 Work Session