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PC Minutes 12 07 2021December 7, 2021 Regular Meeting Pittsylvania County Planning Commission Regular Meeting December 7, 2021 VIRGINIA: The Regular Meeting of the Pittsylvania County Planning Commission was held on December 7, 2021, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia. Chairman - Westover District H.F. Haymore, called the meeting to order at 7:00 PM. The following members were present: Attendee Name Title Status Arrived H.F. Haymore Chairman - Westover District Present 6:33 PM Nathan Harker Vice Chairman - Staunton River District Absent 6:34 PM Colette Henderson Member - Banister District Present 6:38 PM Janet Mease Member - Callands-Gretna District Present 6:34 PM Brian K. Horne Member - Dan River District Present 6:34 PM Gary Oakes Member - Tunstall District Absent 6:36 PM Richard Waters Member - Chatham-Blairs District Present 6:37 PM Timothy W. Dudley Board of Supervisors Rep Present 6:35 PM HEARING OF CITIZENS Mr. Morris Stowe spoke about what an honor it was to serve on the Planning Commission, and that he would be happy to assist in any way if needed upon his retirement. Mr. Haymore thanked Mr. Stowe for his dedicated service to the School Board and the Planning Commission. Mr. Dudley stated that Mr. Stowe was very helpful when he started on the Planning Commission four (4) years ago and appreciated Mr. Stowe's dedication. Mrs. Mease also offered thanks stating that she was a rookie and Mr. Stowe was so nice, and helpful and she appreciated his service very much. Mrs. Henderson spoke about how her grandfather served with him and how appreciative she was for his service to our community. Mr. Waters stated that he has enjoyed monthly stories and working with him each month and would love to have Mr. Stowe's knowledge. APPROVAL OF AGENDA A motion was made by Mr. Dudley, seconded by Mr. Waters, and by a six (6) to zero (0) vote, two (2) absent, the agenda was approved as presented. RESULT: ADOPTED [UNANIMOUS] MOVER: Timothy W. Dudley, Board of Supervisors Rep SECONDER: Richard Waters, Member - Chatham-Blairs District AYES: Haymore, Henderson, Mease, Horne, Waters, Dudley ABSENT: Harker, Oakes APPROVAL OF MINUTES A motion was made by Mr. Horne, seconded by Mr. Dudley, and by a six (6) to zero (0) vote, two (2) absent, the November 4, 2021, minutes were approved as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Brian K. Horne, Member - Dan River District SECONDER: Timothy W. Dudley, Board of Supervisors Rep AYES: Haymore, Henderson, Mease, Horne, Waters, Dudley ABSENT: Harker, Oakes CHAIRMAN'S REPORT There was no Chairman's Report. PUBLIC HEARING 1. Public Hearing: Case S-21-017 John Patrik Dalton; Special Use Permit for a Double-Wide Mobile Home (Mease) Mr. Haymore opened the public hearing at 7:08 p.m. Mrs. Hayes, Deputy Director of Community Development, reported that John Patrik Dalton petitioned for a Special Use Permit on one parcel of land, a total of 1.03 acres located on Banister Road in the Callands-Gretna Election District. Patrik Dalton was present to represent the petition. There was no opposition to the petition. Mr. Haymore closed the public hearing at 7:09 p.m. A motion was made by Mrs. Mease, seconded by Mr. Dudley, that the Special Use Permit be granted. Motion passed by a six (6) to zero (0) vote, two (2) absent. RESULT: APPROVED [UNANIMOUS] MOVER: Janet Mease, Member - Callands-Gretna District SECONDER: Timothy W. Dudley, Board of Supervisors Rep AYES: Haymore, Henderson, Mease, Horne, Waters, Dudley ABSENT: Harker, Oakes 2. Public Hearing: Case S-21-018 Richard Carter; Special Use Permit for a Single-Wide Mobile Home (Stowe) Mr. Haymore opened the public hearing at 7:10 p.m. Mrs. Hayes, Deputy Director of Community Development, reported that Richard Carter petitioned for a Special Use Permit on one parcel of land, a total of .056 acres located on Dry Fork Road in the Tunstall Election District. Richard Carter was present to represent the petition. There was no opposition to the petition. Mr. Haymore closed the public hearing at 7:11 p.m. A motion was made by Mr. Horne, seconded by Mr. Dudley, that the Special Use Permit be granted. Motion passed by a six (6) to zero (0) vote, two (2) absent. RESULT: APPROVED [UNANIMOUS] MOVER: Brian K. Horne, Member - Dan River District SECONDER: Timothy W. Dudley, Board of Supervisors Rep AYES: Haymore, Henderson, Mease, Horne, Waters, Dudley ABSENT: Harker, Oakes 3. Public Hearing: Case S-21-019 Queen Martin; Special Use Permit for a Double-Wide Mobile Home (Stowe) Mr. Haymore opened the public hearing at 7:14 p.m. Mrs. Hayes, Deputy Director of Community Development, reported that Queen Martin petitioned for a Special Use Permit on one parcel of land, a total of .99 acres located at 2752 Martin Drive in the Tunstall Election District. Queen Martin was present to represent the petition. There was no opposition to the petition. Mr. Haymore closed the public hearing at 7:15 p.m. A motion was made by Mr. Horne, seconded by Mr. Dudley, that the Special Use Permit be granted. Motion passed by a six (6) to zero (0) vote, two (2) absent. RESULT: APPROVED [UNANIMOUS] MOVER: Brian K. Horne, Member - Dan River District SECONDER: Timothy W. Dudley, Board of Supervisors Rep AYES: Haymore, Henderson, Mease, Horne, Waters, Dudley ABSENT: Harker, Oakes 4. Public Hearing: Case S-21-020 James and Leighanna Dawson; Special Use Permit for a Double-Wide Mobile Home (Harker) Mr. Haymore opened the public hearing at 7:16 p.m. Mrs. Hayes, Deputy Director of Community Development, reported that James and Leighanna Dawson petitioned for a Special Use Permit on one parcel of land, a total of 5.3 acres located on Worley Court in the Staunton River Election District. James and Leighanna Dawson were present to represent the petition. There was opposition to the petition from Marie Souser who resides at 397 Worley Court. Ms. Souser was concerned about the placement of a home stating that road conditions are not being maintained, stating that she is paying for gravel while others are not, and this is not a state- maintained road so all homeowners are responsible to pay their share. Ms. Souser also stated that she would like the Dawsons to pay for gravel to keep the road in favorable conditions. Mr. Dudley asked if it was a private road and Ms. Souser stated that it was and that VDOT has stated they cannot do anything since it is not a state-maintained road. Mr. Dudley stated that maybe a Homeowners Association or a private attorney could help with this situation. Mr. Haymore closed the public hearing at 7:23 p.m. A motion was made by Mr. Dudley, seconded by Mr. Waters, that the Special Use Permit be granted. Motion passed by a six (6) to zero (0) vote, two (2) absent. RESULT: APPROVED [UNANIMOUS] MOVER: Timothy W. Dudley, Board of Supervisors Rep SECONDER: Richard Waters, Member - Chatham-Blairs District AYES: Haymore, Henderson, Mease, Horne, Waters, Dudley ABSENT: Harker, Oakes 5. Public Hearing: Case R-21-033 Kathy Yeatts and Garland Bennett; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Mease) Mr. Haymore opened the public hearing at 7:24 p.m. Mrs. Hayes, Deputy Director of Community Development, reported that Kathy Yeatts and Garland Bennett petitioned to rezone one parcel of land, a total of 46.24 acres located on Farmers Mountain Road in the Callands-Gretna Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District, to combine with an adjacent parcel of land zoned A-1. Kathy Yeatts was present to represent the petition. There was no opposition to the petition. Mr. Haymore closed the public hearing at 7:25 p.m. A motion was made by Mrs. Mease, seconded by Mrs. Henderson, to recommend the Board of Supervisors grant the rezoning request. Motion passed by a six (6) to zero (0) vote, two (2) absent. RESULT: APPROVED [UNANIMOUS] MOVER: Janet Mease, Member - Callands-Gretna District SECONDER: Colette Henderson, Member - Banister District AYES: Haymore, Henderson, Mease, Horne, Waters, Dudley ABSENT: Harker, Oakes 6. Public Hearing: Case R-21-034 Nathan and Kathy Yeatts; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Mease) Mr. Haymore opened the public hearing at 7:26 p.m. Mrs. Hayes, Deputy Director of Community Development, reported that Nathan and Kathy Yeatts petitioned to rezone one parcel of land, a total of 9.24 acres located on Farmers Mountain Road in the Callands-Gretna Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District, to allow for a second dwelling. Kathy Yeatts was present to represent the petition. There was no opposition to the petition. Mr. Haymore closed the public hearing at 7:28 p.m. A motion was made by Mrs. Mease, seconded by Mrs. Henderson, to recommend the Board of Supervisors grant the rezoning request. Motion passed by a six (6) to zero (0) vote, two (2) absent. RESULT: APPROVED [UNANIMOUS] MOVER: Janet Mease, Member - Callands-Gretna District SECONDER: Colette Henderson, Member - Banister District AYES: Haymore, Henderson, Mease, Horne, Waters, Dudley ABSENT: Harker, Oakes 7. Public Hearing: Case R-21-035 Samuel Breedlove; Rezoning from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District (Stowe) Mr. Haymore opened the public hearing at 7:29 p.m. Mrs. Hayes, Deputy Director of Community Development, reported that Samuel Breedlove petitioned to rezone one parcel of land, a total of 0.27 acres located on Gammon Lake Road in the Tunstall Election District from A-1, Agricultural District, to R-1 Residential to combine with an adjacent parcel of land zoned R-1. Samuel Breedlove was present to represent the petition. There was no opposition to the petition. Mr. Haymore closed the public hearing at 7:30 p.m. A motion was made by Mr. Horne, seconded by Mr. Dudley, to recommend the Board of Supervisors grant the rezoning request. Motion passed by a six (6) to zero (0) vote, two (2) absent. RESULT: APPROVED [UNANIMOUS] MOVER: Brian K. Horne, Member - Dan River District SECONDER: Timothy W. Dudley, Board of Supervisors Rep AYES: Haymore, Henderson, Mease, Horne, Waters, Dudley ABSENT: Harker, Oakes 8. Public Hearing: Case R-21-036 Damon Haskins and April Allen; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Mease) Mr. Haymore opened the public hearing at 7:31 p.m. Mrs. Hayes, Deputy Director of Community Development, reported that Damon Haskins and April Allen petitioned to rezone one parcel of land, a total of 2.524 acres located at 229 Burton Lake Road in the Callands-Gretna Election District from R-1, Residential Suburban Subdivision District to A-1, Agricultural District, to use for agricultural purposes. Damon Haskins was present to represent the petition. There was no opposition to the petition. Mr. Haymore closed the public hearing at 7:32 p.m. A motion was made by Mrs. Mease, seconded by Mr.Waters, to recommend the Board of Supervisors grant the rezoning request. Motion passed by a six (6) to zero (0) vote, two (2) absent. RESULT: APPROVED [UNANIMOUS] MOVER: Janet Mease, Member - Callands-Gretna District SECONDER: Richard Waters, Member - Chatham-Blairs District AYES: Haymore, Henderson, Mease, Horne, Waters, Dudley ABSENT: Harker, Oakes OLD BUSINESS 1. Virtual Participation J. Vaden Hunt, Pittsylvania County Attorney presented a Remote Participation Policy and explained that the Board of Supervisors currently uses a similar policy to remotely participate if a board member is unable to attend a meeting. For each individual, up to two (2) meetings a calendar year can be virtual. He stated that this works well for the Board of Supervisors and will allow the Planning Commission to serve remotely via telephone. A quorum of the Commission shall be physically assembled at the central meeting location to proceed with the scheduled meeting. Upon motion of Mr. Dudley, seconded by Mrs. Henderson, the Board voted to approve the presented Virtual Participation Policy. RESULT: APPROVED [UNANIMOUS] MOVER: Timothy W. Dudley, Board of Supervisors Rep SECONDER: Colette Henderson, Member - Banister District AYES: Haymore, Henderson, Mease, Horne, Waters, Dudley ABSENT: Harker, Oakes NEW BUSINESS Mrs. Hayes, Deputy Director of Community Development, stated that there are three (3) re-zoning cases and two (2) Special Use Permits for the meeting in January 2022. ADJOURNMENT The meeting was adjourned at 7:36 p.m.