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12-21-2021 Work Session Agenda Packet BOARD OF SUPERVISORS WORK SESSION Tuesday, December 21, 2021 – 4:30 PM Elections and Training Center 18 Depot Street, Chatham, Virginia 24531 AGENDA 1. CALL TO ORDER (4:30 PM) 2. ROLL CALL 3. AGENDA ITEMS TO BE ADDED 4. APPROVAL OF AGENDA For the citizens’ convenience, all Work Session and Committee Meetings are now being recorded and can be viewed on the same YouTube location as the Board of Supervisor’s Business Meetings. Please remember that the Board’s Work Session is designed for internal Board and County Staff communication, discussion, and work. It is not a question and answer session with the audience. Accordingly, during the Work Session, no questions or comments from the audience will be entertained. Respectfully, any outbursts or disorderly conduct from the audience will not be tolerated and may result in the offending person’s removal from the Work Session. As a reminder, all County citizens, and other appropriate parties as designated by the Board’s Bylaws, are permitted to make comments under the Hearing of the Citizens’ Section of tonight’s Business Meeting. 5. PRESENTATIONS a. 2021 Annual Financial Report Presentation (Staff Contact: Kimberly G. Van Der Hyde); (Presenter: Scott Wickham); (45 minutes) b. Shula Drive/U.S. Hwy. 29 Intersection Options Presentation (J. Craddock (VDOT)); (15 minutes) 6. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. Board's Reorganization Meeting Date Scheduling (Staff Contact: Kaylyn M. McCluster) Work Session - December 21, 2021 b. Financial Items Discussion (Staff Contacts: Kim Van Der Hyde and David M. Smitherman) 7. BUSINESS MEETING DISCUSSION ITEMS 8. CLOSED SESSION a. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (Staff Contact: J. Vaden Hunt, Esq.) 9. RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION a. Closed Session Certification (Staff Contact: J. Vaden Hunt. Esq.) 10. ADJOURNMENT Virginia Code § 2.2-3711(A)(8) Solar Siting Agreements Legal Review and Consultation/Advice Regarding the Same (1) Legal Authority: Subject Matter: Purpose: Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: 2021 Annual Financial Report Presentation (Staff Contact: Kimberly G. Van Der Hyde); (Presenter: Scott Wickham); (45 minutes) Staff Contact(s): Kimberly G. Van Der Hyde Agenda Date: December 21, 2021 Item Number: 5.a Attachment(s): Reviewed By: Scott Wickham, CPA with Robinson, Farmer, Cox Associates, will present the County’s FY2021 Comprehensive Annual Financial Report. He will provide the Board a copy of the Report at the Board’s Work Session. 5.a Packet Pg. 3 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Shula Drive/U.S. Hwy. 29 Intersection Options Presentation (J. Craddock (VDOT)); (15 minutes) Staff Contact(s): Supervisor Dudley Agenda Date: December 21, 2021 Item Number: 5.b Attachment(s): Reviewed By: For the Board’s review and consideration, Jay Craddock, VDOT Assistant Resident Engineer, will present Shula Drive/U.S. Hwy. 29 intersection safety improvements options. Related materials will be distributed at the Work Session. 5.b Packet Pg. 4 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Board's Reorganization Meeting Date Scheduling (Staff Contact: Kaylyn M. McCluster) Staff Contact(s): Kaylyn M. McCluster Agenda Date: December 21, 2021 Item Number: 6.a Attachment(s): Reviewed By: Scheduling of the Board’s Reorganization Meeting will be open for Board discussion. County Staff recommends the Board schedule said Meeting for Tuesday, January 4, 2022, at 5:00 PM, in the Board Meeting Room. 6.a Packet Pg. 5 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Financial Items Discussion (Staff Contacts: Kim Van Der Hyde and David M. Smitherman) Staff Contact(s): Kimberly G. Van Der Hyde Agenda Date: December 21, 2021 Item Number: 6.b Attachment(s): 2023 Master CIP List FY21 Volunteer CIP MOA Cool Branch match Reviewed By: SUMMARY: (a.) Capital Improvements Plan (“CIP”); (KVH): For the Board’s review and consideration, attached is the CIP that has been previously distributed to the Board via the Friday Update. This document was recently updated by all County Departments and includes anticipated Capital Projects for the next five (5) years (2023- 2027). The CIP serves as an important guide to adequately plan for large Capital Projects to be incorporated into future County Budgets. At the Board’s December Business Meeting, County Staff desires the Board adopt the attached CIP for planning purposes. (b.) Transient Occupancy Tax Revenue Allocation (DMS): The Board has been introduced to several organizations in the community who would like to utilize the additional two percent (2%) tax revenue from the County’s recently adopted Transient Occupancy Tax to assist the County with tourism efforts. These organizations include: the Olde Dominion Agricultural Foundation, Danville Destination Marketing Opportunities Organization, and the Pittsylvania County Historical Society. The Board must designate the recipient/recipients of this tax revenue at the December Business Meeting since the tax is scheduled to begin on January 1, 2022. (c.) Cool Branch CIP Funding Allocation (KVH): As you are likely aware, previously, the Board allocated $230,000 of Capital funds to the Cool Branch Fire and Rescue Agencies (“Cool Branch”), contingent upon an equal match of private contributions. Cool Branch submitted the attached notarized verification memorandum indicating that a total of $230,000 was raised and requests that the County match be disbursed. Also provided herein is the Vehicle CIP Funds Memorandum of Agreement (“MOA”) that must be signed by Cool Branch to receive funds budgeted in the County's Capital Account. At the Board’s December Business Meeting, County Staff request the Board approve the release of funds to Cool Branch upon receipt of an executed MOA. 6.b Packet Pg. 6 (d.) Minimum Wage Pay Scale Adjustment (KVH): The Count’s Finance Department has been working to provide a plan for implementing the minimum wage increase effective January 1, 2022. The following information was shared with the Board via its recent Friday Update. On January 1, 2022, the minimum wage law change commences, changing the minimum wage from $9.50 to $11.00 per hour, a $1.50 per hour increase. The County’s Finance Department has been working diligently to determine how to effectively apply this new change, without causing a salary compression issue. The County’s Finance Department has determined that it would be in the County’s best interest to increase everyone on the County’s Pay Plan, Grades 1 – 35, by $1.50 per hour. For Full-time employees, this would equate to $3,120.00 annually. The total impact to the General Fund would be approximately $294,000 and would cover both full-time and part-time positions. The Water and Sewer Fund and the Solid Wase Fund will cover their increases. The impact to these funds would be just under $81,000; approximately $11,500 for the Water and Sewer Fund and $69,500 for Solid Waste. FINANCIAL IMPACT AND FUNDING SOURCE: (a.) Funding for the CIP will be proposed during each annual budget process. (b.) Funding for tourism will be provided from the additional two percent (2%) collected from the Transient Occupancy Tax. (c.) Funding currently exists in the Capital Improvements Fund to cover this expenditure. (d). Funding for the new minimum wage change will come from lapse salaries and the funds designated with salary increases. RECOMMENDATION: County Staff recommends the Board approve the following at its December Business Meeting: (a) Approve the attached CIP. (b.) Approve the distribution of the two percent (2%) tourism portion of the Transient Occupancy Tax to the designated entity/entities. (c.) Approve to release $230,000 of CIP funds to Cool Branch upon receipt of an executed MOA. (d.) Approve the increase in all salaries by $1.50 per hour for all part-time employees and employees on Grade Levels 1-35 to meet the minimum wage requirement. MOTION: “At tonight’s Business Meeting, I make a Motion to approve all financial matters as listed above.” 6.b Packet Pg. 7 Pittsylvania County CIP FY23-FY27 1 of 14 DEPARTMENT: Board of Supervisors-Capital Items Board Chairman and David Smitherman TIER I - IMMINENT NEEDS -$ -$ SUBTOTAL -$ -$ -$ -$ -$ -$ TIER II - EXPECTED REPLACEMENTS -$ SUBTOTAL -$ -$ -$ -$ -$ -$ TIER III - VISIONARY REQUESTS -$ SUBTOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT GRAND TOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT: Board of Supervisors-Initiatives Board Chairman and David Smitherman TIER I - IMMINENT NEEDS SUBTOTAL -$ -$ -$ -$ -$ -$ TIER II - EXPECTED REPLACEMENTS -$ SUBTOTAL -$ -$ -$ -$ -$ -$ TIER III - VISIONARY REQUESTS -$ SUBTOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT GRAND TOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT: County Administration David Smitherman TIER I - IMMINENT NEEDS -$ -$ SUBTOTAL -$ -$ -$ -$ -$ -$ TIER II - EXPECTED REPLACEMENTS -$ -$ -$ -$ -$ - SUBTOTAL -$ -$ -$ -$ -$ -$ TIER III - VISIONARY REQUESTS -$ -$ SUBTOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT GRAND TOTAL -$ -$ -$ -$ -$ -$ Original Date FY 2027FY 2026FY 2025FY 2024Replacement ValueExpected Life Ordered PriorityFY 2023 FY 2027FY 2026FY 2025FY 2024Ordered PriorityFY 2023Replacement ValueExpected Life Original Date FY 2027Original Date Expected Life Replacement Value FY 2023 Ordered Priority FY 2024 FY 2025 FY 2026 Tier I = Asset must be replaced, no choice Tier II = Normal Replacements Tier III = Asset improves delivery of service and/or quality of life in the County Revised 12/14/2021 6.b.a Packet Pg. 8 Attachment: 2023 Master CIP List (2894 : Financial Items Discussion (Staff Contacts: Kim Van Der Hyde Pittsylvania County CIP FY23-FY27 2 of 14 DEPARTMENT: County Attorney Vaden Hunt TIER I - IMMINENT NEEDS No projects at this time -$ -$ SUBTOTAL -$ -$ -$ -$ -$ -$ TIER II - EXPECTED REPLACEMENTS -$ SUBTOTAL -$ -$ -$ -$ -$ -$ TIER III - VISIONARY REQUESTS -$ -$ SUBTOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT GRAND TOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT: HR Director Holly Stanfield TIER I - IMMINENT NEEDS No projects at this time -$ -$ -$ -$ -$ -$ -$ SUBTOTAL -$ -$ -$ -$ -$ -$ TIER II - EXPECTED REPLACEMENTS -$ SUBTOTAL -$ -$ -$ -$ -$ -$ TIER III - VISIONARY REQUESTS -$ -$ -$ -$ -$ -$ SUBTOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT GRAND TOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT: Commissioner of The Revenue Robin Goard TIER I - IMMINENT NEEDS -$ -$ 2 -$ -$ SUBTOTAL -$ -$ -$ -$ -$ -$ TIER II - EXPECTED REPLACEMENTS -$ -$ -$ SUBTOTAL -$ -$ -$ -$ -$ -$ TIER III - VISIONARY REQUESTS -$ -$ -$ -$ -$ -$ SUBTOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT GRAND TOTAL -$ -$ -$ -$ -$ -$ Expected Life Original Date Replacement Value Expected Life Original Date FY 2027FY 2026FY 2025FY 2024Ordered PriorityFY 2023 Expected Life Original Date FY 2027FY 2026FY 2025FY 2024Ordered PriorityFY 2023Replacement Value FY 2027FY 2026FY 2025FY 2024Ordered PriorityFY 2023Replacement Value Tier I = Asset must be replaced, no choice Tier II = Normal Replacements Tier III = Asset improves delivery of service and/or quality of life in the County Revised 12/14/2021 6.b.a Packet Pg. 9 Attachment: 2023 Master CIP List (2894 : Financial Items Discussion (Staff Contacts: Kim Van Der Hyde Pittsylvania County CIP FY23-FY27 3 of 14 DEPARTMENT: Treasurer Vincent Shorter TIER I - IMMINENT NEEDS -$ SUBTOTAL -$ -$ -$ -$ -$ -$ TIER II - EXPECTED REPLACEMENTS -$ -$ SUBTOTAL -$ -$ -$ -$ -$ -$ TIER III - VISIONARY REQUESTS -$ SUBTOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT GRAND TOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT: Finance Kim Van Der Hyde TIER I - IMMINENT NEEDS -$ -$ SUBTOTAL -$ -$ -$ -$ -$ -$ TIER II - EXPECTED REPLACEMENTS -$ SUBTOTAL -$ -$ -$ -$ -$ -$ TIER III - VISIONARY REQUESTS SUBTOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT GRAND TOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT: Information Technology Scott Budd TIER I - IMMINENT NEEDS Main Firewall Replacement 11/1/2015 5yrs 25,000$ 25,000$ 1 Upgrade Fiber Optic Cables Between Buildings 6/15/1997 5yrs 25,000$ 2,000$ 2 10,000$ 13,000$ IT Work Van/Truck 7 yrs 25,000$ 25,000$ SUBTOTAL 75,000$ 52,000$ 10,000$ 13,000$ -$ -$ TIER II - EXPECTED REPLACEMENTS Network Switch Replacements 1/1/2008 8 yrs 50,000$ 20,000 3 20,000 10,000 Convenience Center Cameras 1/1/2019 5years 40,000$ - 40,000 - - SUBTOTAL 90,000$ 20,000$ 20,000$ 50,000$ -$ -$ TIER III - VISIONARY REQUESTS -$ -$ SUBTOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT GRAND TOTAL 165,000$ 72,000$ 30,000$ 63,000$ -$ -$ Replacement ValueExpected Life Original Date FY 2027FY 2026FY 2025FY 2024Ordered PriorityFY 2023 FY 2027FY 2026FY 2025FY 2024Ordered PriorityFY 2023Replacement ValueExpected Life Original Date FY 2027FY 2026FY 2025FY 2024Ordered PriorityFY 2023Replacement ValueExpected Life Original Date Tier I = Asset must be replaced, no choice Tier II = Normal Replacements Tier III = Asset improves delivery of service and/or quality of life in the County Revised 12/14/2021 6.b.a Packet Pg. 10 Attachment: 2023 Master CIP List (2894 : Financial Items Discussion (Staff Contacts: Kim Van Der Hyde Pittsylvania County CIP FY23-FY27 4 of 14 DEPARTMENT: Registrar/Electoral Board Kelly Keesee TIER I - IMMINENT NEEDS Additional Parking for Early Voting 2021 10+150,000$ 150,000$ 1 -$ -$ -$ -$ Early Voting Satellite Offices 2019 10+500,000$ 100,000$ 3 100,000$ 100,000$ 100,000$ 100,000$ Added Security & Limited Access to the ETC 2021 10+450,000$ 250,000$ 4 50,000$ 50,000$ 50,000$ 50,000$ Drive Thru Service Window at ETC 2021 10+50,000$ 50,000$ SUBTOTAL 1,150,000$ 550,000$ 150,000$ 150,000$ 150,000$ 150,000$ TIER II - EXPECTED REPLACEMENTS -$ -$ -$ -$ -$ 10 year - Voting Equipment Replacement plan 2013 10+300,000$ -$ 6 75,000$ 75,000$ 75,000$ 75,000$ -$ -$ -$ -$ -$ -$ SUBTOTAL 300,000$ -$ 75,000$ 75,000$ 75,000$ 75,000$ TIER III - VISIONARY REQUESTS Warehouse Storage space to secure, manage & 2021 10+250,000$ 250,000$ maintain voting equipment -$ -$ SUBTOTAL 250,000$ 250,000$ -$ -$ -$ -$ DEPARTMENT GRAND TOTAL 1,700,000$ 800,000$ 225,000$ 225,000$ 225,000$ 225,000$ DEPARTMENT: Circuit Court Judge Stacey Moreau/Angie Harris TIER I - IMMINENT NEEDS No needs at this time -$ -$ SUBTOTAL -$ -$ -$ -$ -$ -$ TIER II - EXPECTED REPLACEMENTS -$ SUBTOTAL -$ -$ -$ -$ -$ -$ TIER III - VISIONARY REQUESTS -$ SUBTOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT GRAND TOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT: General District Court Jackie Brubaker TIER I - IMMINENT NEEDS No projects at this time -$ -$ SUBTOTAL -$ -$ -$ -$ -$ -$ TIER II - EXPECTED REPLACEMENTS -$ SUBTOTAL -$ -$ -$ -$ -$ -$ TIER III - VISIONARY REQUESTS -$ SUBTOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT GRAND TOTAL -$ -$ -$ -$ -$ -$ Replacement ValueExpected Life Original Date FY 2027FY 2026FY 2025FY 2024Ordered PriorityFY 2023 FY 2027FY 2026FY 2025FY 2024Ordered PriorityFY 2023Replacement ValueExpected Life Original Date FY 2027FY 2026FY 2025FY 2024Ordered PriorityFY 2023Replacement ValueExpected Life Original Date Tier I = Asset must be replaced, no choice Tier II = Normal Replacements Tier III = Asset improves delivery of service and/or quality of life in the County Revised 12/14/2021 6.b.a Packet Pg. 11 Attachment: 2023 Master CIP List (2894 : Financial Items Discussion (Staff Contacts: Kim Van Der Hyde Pittsylvania County CIP FY23-FY27 5 of 14 DEPARTMENT: Magistrate Joyce Crews TIER I - IMMINENT NEEDS No projects at this time -$ -$ SUBTOTAL -$ -$ -$ -$ -$ -$ TIER II - EXPECTED REPLACEMENTS -$ SUBTOTAL -$ -$ -$ -$ -$ -$ TIER III - VISIONARY REQUESTS -$ SUBTOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT GRAND TOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT: J&D Court Judge Brian Turpin/Sherry Lester TIER I - IMMINENT NEEDS No projects at this time -$ -$ SUBTOTAL -$ -$ -$ -$ -$ -$ TIER II - EXPECTED REPLACEMENTS -$ SUBTOTAL -$ -$ -$ -$ -$ -$ TIER III - VISIONARY REQUESTS -$ SUBTOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT GRAND TOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT: Circuit Court Clerk Mark Scarce TIER I - IMMINENT NEEDS -$ -$ SUBTOTAL -$ -$ -$ -$ -$ -$ TIER II - EXPECTED REPLACEMENTS Replace Carpet 8,000$ 8,000 SUBTOTAL 8,000$ 8,000$ -$ -$ -$ -$ TIER III - VISIONARY REQUESTS -$ -$ SUBTOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT GRAND TOTAL 8,000$ 8,000$ -$ -$ -$ -$ Replacement ValueExpected Life Original Date FY 2027FY 2026FY 2025FY 2024Ordered PriorityFY 2023Replacement Value FY 2027FY 2026FY 2025FY 2024Ordered PriorityFY 2023 Expected Life Original Date FY 2027FY 2026FY 2025FY 2024Ordered PriorityFY 2023Replacement ValueExpected Life Original Date Tier I = Asset must be replaced, no choice Tier II = Normal Replacements Tier III = Asset improves delivery of service and/or quality of life in the County Revised 12/14/2021 6.b.a Packet Pg. 12 Attachment: 2023 Master CIP List (2894 : Financial Items Discussion (Staff Contacts: Kim Van Der Hyde Pittsylvania County CIP FY23-FY27 6 of 14 DEPARTMENT: Commonwealth's Attorney Bryan Haskins TIER I - IMMINENT NEEDS No projects at this time -$ -$ SUBTOTAL -$ -$ -$ -$ -$ -$ TIER II - EXPECTED REPLACEMENTS -$ SUBTOTAL -$ -$ -$ -$ -$ -$ TIER III - VISIONARY REQUESTS -$ SUBTOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT GRAND TOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT: Sheriff Mike Taylor TIER I - IMMINENT NEEDS Service Ammunition Yearly 12 months 150,000$ 30,000$ 1 30,000$ 30,000$ 30,000$ 30,000$ Taser 7 (LE & Corr) (100 units)2014 5 Years 130,000$ 25,000$ 2 30,000$ 25,000$ 25,000$ 25,000$ Electrical upgrade to Moses Building 1930 350,000$ 350,000$ 3 -$ -$ -$ -$ Body Worn Cameras (current model obsolete)114,000$ 54,000$ 4 15,000$ 15,000$ 15,000$ 15,000$ SUBTOTAL 744,000$ 459,000$ 75,000$ 70,000$ 70,000$ 70,000$ TIER II - EXPECTED REPLACEMENTS In-Service Duty Weapons 2014 5 Years 125,000 25,000.00$ 1 25,000$ 25,000$ 30,000$ 20,000$ File Server 2013 5 Years 21,000 7,000.00$ 2 7,000$ -$ -$ 7,000$ Fleet Vehicles 2018 4 Years 750,000 130,000$ 3 150,000$ 150,000$ $160,000 $160,000 HVAC in Moses Building 500,000 -$ 500,000$ -$ -$ -$ Waterproofing/Window Replacement in the Moses Bldg.200,000 -$ 200,000$ SUBTOTAL 1,596,000$ 162,000$ 882,000$ 175,000$ 190,000$ 187,000$ TIER III - VISIONARY REQUESTS - -$ -$ -$ -$ -$ SUBTOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT GRAND TOTAL 2,340,000$ 621,000$ 957,000$ 245,000$ 260,000$ 257,000$ DEPARTMENT: Fire & Rescue Chris Slemp TIER I - IMMINENT NEEDS Computer work stations for EMS x3 2010 5 years 7,000 7,000$ 1 -$ -$ 2 Fire engines 20 yrs 1,000,000 200,000$ 1 200,000$ 200,000$ 200,000$ 200,000$ 2 ambulances for volunteers 7 yrs 500,000 250,000$ 1 250,000$ -$ -$ -$ Remount 1 County ambulance 2004 5 220,000 110,000$ 1 110,000$ EMS Medical equipment 170,000 50,000$ 1 30,000$ 30,000$ 30,000$ 30,000$ training equipment 20,000 10,000$ 2 -$ 10,000$ turn out gear for staff 8 yrs 64,000 24,000$ 1 10,000$ 10,000$ 10,000$ 10,000$ Truck for supervisor - lease 50,000 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ FY 2027FY 2026FY 2025FY 2024Ordered PriorityFY 2023Replacement ValueExpected Life Original Date FY 2027FY 2026FY 2025FY 2024Ordered PriorityFY 2023Replacement ValueExpected Life Original Date FY 2027FY 2026FY 2025FY 2024Ordered PriorityFY 2023Replacement ValueExpected Life Original Date Tier I = Asset must be replaced, no choice Tier II = Normal Replacements Tier III = Asset improves delivery of service and/or quality of life in the County Revised 12/14/2021 6.b.a Packet Pg. 13 Attachment: 2023 Master CIP List (2894 : Financial Items Discussion (Staff Contacts: Kim Van Der Hyde Pittsylvania County CIP FY23-FY27 7 of 14 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ SUBTOTAL 2,031,000$ 661,000$ 610,000$ 260,000$ 250,000$ 250,000$ TIER II - EXPECTED REPLACEMENTS Quint 1992 20 1,300,000$ 1 - 1,300,000.00 - -$ - -$ - SUBTOTAL 1,300,000$ -$ -$ -$ 1,300,000$ -$ TIER III - VISIONARY REQUESTS Fire and Rescue Training center 40 yrs 1,600,000$ 100,000$ 2 100,000$ 200,000$ 200,000$ 1,000,000$ SUBTOTAL 1,600,000$ 100,000$ 100,000$ 200,000$ 200,000$ 1,000,000$ DEPARTMENT GRAND TOTAL 4,931,000$ 761,000$ 710,000$ 460,000$ 1,750,000$ 1,250,000$ DEPARTMENT: Jail Oscar Meeks TIER I - IMMINENT NEEDS Roof 110,000$ -$ 110,000$ -$ Deep Freezer 60,000$ -$ 60,000$ -$ Security Fence 190,000$ -$ 190,000$ -$ SUBTOTAL 360,000$ -$ 360,000$ -$ -$ -$ TIER II - EXPECTED REPLACEMENTS 2 Transport Vehicles 195,000$ 105,000$ 90,000$ -$ SUBTOTAL 195,000$ 105,000$ 90,000$ -$ -$ -$ TIER III - VISIONARY REQUESTS -$ -$ -$ SUBTOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT GRAND TOTAL 555,000$ 105,000$ 450,000$ -$ -$ -$ DEPARTMENT: Court Services Unit-J&D Court Joyce Green TIER I - IMMINENT NEEDS No projects at this time SUBTOTAL -$ -$ -$ -$ -$ -$ TIER II - EXPECTED REPLACEMENTS SUBTOTAL -$ -$ -$ -$ -$ -$ TIER III - VISIONARY REQUESTS SUBTOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT GRAND TOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT: Pet Center Brent Weinkauf TIER I - IMMINENT NEEDS Adding Stainless Steel Cage banks (2) 10+ years 8,142$ 8,142$ 1 -$ -$ -$ -$ -$ -$ -$ SUBTOTAL 8,142$ 8,142$ -$ -$ -$ -$ FY 2023 Ordered Priority FY 2024 FY 2025 FY 2026 FY 2027Original Date Expected Life Replacement Value Expected Life Original Date FY 2027FY 2026FY 2025FY 2024Ordered PriorityFY 2023Replacement ValueExpected Life Original Date FY 2027FY 2026FY 2025FY 2024Ordered PriorityFY 2023Replacement Value Tier I = Asset must be replaced, no choice Tier II = Normal Replacements Tier III = Asset improves delivery of service and/or quality of life in the County Revised 12/14/2021 6.b.a Packet Pg. 14 Attachment: 2023 Master CIP List (2894 : Financial Items Discussion (Staff Contacts: Kim Van Der Hyde Pittsylvania County CIP FY23-FY27 8 of 14 TIER II - EXPECTED REPLACEMENTS -$ -$ -$ -$ -$ -$ SUBTOTAL -$ -$ -$ -$ -$ -$ TIER III - VISIONARY REQUESTS Adding surgery suite, exam room & holding cages and kennels 300,000$ 150,000$ 150,000$ -$ -$ -$ -$ -$ -$ SUBTOTAL 300,000$ 150,000$ 150,000$ -$ -$ -$ DEPARTMENT GRAND TOTAL 308,142$ 158,142$ 150,000$ -$ -$ -$ DEPARTMENT: Animal Control Chris Slemp TIER I - IMMINENT NEEDS Replace 2016 Ford truck w/over 147K miles w/lease 2016 5 55,000$ 11,000$ 1 11,000$ 11,000$ 11,000$ 11,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ SUBTOTAL 55,000$ 11,000$ 11,000$ 11,000$ 11,000$ 11,000$ TIER II - EXPECTED REPLACEMENTS -$ -$ -$ -$ -$ -$ SUBTOTAL -$ -$ -$ -$ -$ -$ TIER III - VISIONARY REQUESTS -$ -$ -$ -$ -$ -$ -$ -$ -$ SUBTOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT GRAND TOTAL 55,000$ 11,000$ 11,000$ 11,000$ 11,000$ 11,000$ DEPARTMENT: Public Safety E911 Chris Slemp TIER I - IMMINENT NEEDS CAD server replacement 2012 10 Years 180,000$ -$ 2 180,000$ -$ New Cad 2012 10 Years 1,000,000$ 1,000,000$ 1 -$ Radio Tower shelter repairs 1996 20 Years 50,000$ 22,000$ 1 28,000$ -$ -$ -$ -$ SUBTOTAL 1,230,000$ 1,022,000$ 208,000$ -$ -$ -$ TIER II - EXPECTED REPLACEMENTS Dispatch consoles/work stations (May be under Scott)2018 5 Years 75,000$ -$ 1 75,000$ -$ -$ -$ -$ -$ -$ SUBTOTAL 75,000$ -$ 75,000$ -$ -$ -$ Expected Life Original Date FY 2027FY 2026FY 2025FY 2024Ordered PriorityFY 2023 FY 2026FY 2025Original Date Replacement Value FY 2027FY 2024Ordered PriorityFY 2023Expected Life Replacement Value Tier I = Asset must be replaced, no choice Tier II = Normal Replacements Tier III = Asset improves delivery of service and/or quality of life in the County Revised 12/14/2021 6.b.a Packet Pg. 15 Attachment: 2023 Master CIP List (2894 : Financial Items Discussion (Staff Contacts: Kim Van Der Hyde Pittsylvania County CIP FY23-FY27 9 of 14 TIER III - VISIONARY REQUESTS EOC/911 Center 3,200,000$ -$ 1 -$ 3,200,000$ -$ -$ -$ -$ -$ -$ SUBTOTAL 3,200,000$ -$ -$ 3,200,000$ -$ -$ DEPARTMENT GRAND TOTAL 4,505,000$ 1,022,000$ 283,000$ 3,200,000$ -$ -$ DEPARTMENT: Building & Grounds Chris Adcock/Richard Hicks TIER I - IMMINENT NEEDS County Admin Parking Lot Replacement (Rear)1978 20 Years 50,000$ 50,000$ 1 External Repairs-Callands Jail & Clerk's Office 2004 10 Years 15,000$ 15,000$ 2 -$ Chevrolet Pick UP 2002 10 Years 30,000$ 30,000$ 3 Remove Fuel Tanks at Hurt Town Hall 5,500$ 5,500$ 4 -$ -$ -$ -$ -$ -$ -$ -$ SUBTOTAL 100,500$ 100,500$ -$ -$ -$ -$ TIER II - EXPECTED REPLACEMENTS Replace shingles at Zoning Bld.1996 25 years 10,000$ 10,000$ -$ -$ -$ -$ Boiler Replacement in Old Courthouse 1968 35 years 50,000$ 50,000$ 5 -$ -$ -$ -$ Boiler Replacement in Old Courthouse 1968 35 years 50,000$ 50,000$ 6 -$ -$ -$ -$ Jail & Clerk's Office - Replace Cedar Shingles 1998 20 years 20,000$ 20,000$ -$ -$ -$ -$ Purchase Land for Offsite Jail 250,000$ 250,000$ -$ -$ -$ -$ Update Community Based Corrections Plan 10,000$ 10,000$ -$ -$ -$ -$ Community Based Correction Plan Planning Study 90,000$ 90,000$ -$ -$ -$ -$ Construction of New Jail (Join Blue Ridge Regional)19,980,000$ -$ -$ -$ 19,980,000$ -$ Construction of Courthouse & Other Facilities 42,700,000$ -$ -$ -$ -$ 42,700,000$ Repairs and Renovations of Jail Elevator 80,000$ -$ 80,000$ -$ -$ -$ Repairs and Renovation of Courthouse Elevator 80,000$ -$ -$ 80,000$ -$ -$ HVAC in the Capital Martin Building 500,000$ 500,000$ HVAC Replacement Fund 250,000$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ Ford Pickup 2004 10 years 30,000$ -$ 30,000$ -$ -$ -$ Chevrolet Pickup 2011 10 years 30,000$ -$ -$ 30,000$ -$ -$ Chevrolet Pickup 2016 10 years 30,000$ -$ -$ -$ -$ 30,000$ SUBTOTAL 64,160,000$ 530,000$ 660,000$ 160,000$ 20,030,000$ 42,780,000$ TIER III - VISIONARY REQUESTS Courthouse Complex - Replace Carpet and Tile 1991 25 years 20,000$ -$ 20,000$ Install Sidewalk/Concrete Work at Capt. Martin 1978 30 years 8,000$ 8,000$ Replace Concrete Sidewalk & Retaining Wall - Circuit Court 1950 50 years 10,000$ 10,000$ Old Circuit Courthouse - Repoint Brickwork Original 50 years 150,000$ 150,000$ Calland's Clerk Office & Jail - Repoint Brickwork 50,000$ 50,000$ Calland's Clerk Office 20,000$ 20,000$ -$ Upgrade Courthouse HVAC 1,500,000$ -$ 1,500,000$ SUBTOTAL 1,758,000$ 20,000$ 38,000$ 200,000$ 1,500,000$ -$ DEPARTMENT GRAND TOTAL 66,018,500$ 650,500$ 698,000$ 360,000$ 21,530,000$ 42,780,000$ DEPARTMENT: CSA Cheryl Boswell/Richard Hicks TIER I - IMMINENT NEEDS No projects at this time -$ -$ -$ SUBTOTAL -$ -$ -$ -$ -$ -$ FY 2027FY 2026FY 2025FY 2024Ordered PriorityFY 2023Replacement ValueExpected Life Original Date FY 2027FY 2026FY 2025FY 2024Ordered PriorityFY 2023Replacement ValueExpected Life Original Date Tier I = Asset must be replaced, no choice Tier II = Normal Replacements Tier III = Asset improves delivery of service and/or quality of life in the County Revised 12/14/2021 6.b.a Packet Pg. 16 Attachment: 2023 Master CIP List (2894 : Financial Items Discussion (Staff Contacts: Kim Van Der Hyde Pittsylvania County CIP FY23-FY27 10 of 14 TIER II - EXPECTED REPLACEMENTS -$ SUBTOTAL -$ -$ -$ -$ -$ -$ TIER III - VISIONARY REQUESTS -$ -$ SUBTOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT GRAND TOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT: Recreation Justin Price/Richard Hicks TIER I - IMMINENT NEEDS Small Utility Tractor (needed for Wayside Park)22,250$ 22,250$ 1 Wayside Bridge 100,000$ 100,000$ 1 Replace lighting in Grand Hall at CC with LED 5,000$ -$ 2 5,000$ Replace carpet in offices at CC 5,000$ -$ 2 5,000$ Restroom for Hawk Park 70,000$ 70,000$ 1 Restroom for Titan Park 70,000$ -$ 2 70,000$ Recreation Master Plan Update ($12,500 Co., $12,500 DRF grant)12,500$ 12,500$ 1 -$ Ringgold Rail Trail Improvements (existing trail surface)105,600$ -$ 2 52,800$ 52,800$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ SUBTOTAL 390,350$ 204,750$ 132,800$ 52,800$ -$ -$ TIER II - EXPECTED REPLACEMENTS -$ -$ -$ -$ SUBTOTAL -$ -$ -$ -$ -$ -$ Tier III - VISIONARY REPLACEMENTS Ringgold Rail Trail connection with Danville Riverwalk 500,000$ 500,000$ Whitmell Park Creation/Improvements 150,000$ 75,000$ 75,000$ Make Hawk & Titan Park football fields game ready 100,000$ 50,000$ 50,000$ Community Center Gravel Lot Purchase & Improvements 200,000$ 200,000$ Ballfield Lights (TMS, DRMS, GMS, CMS)600,000$ 600,000$ SUBTOTAL 1,550,000$ -$ 250,000$ 50,000$ 575,000$ 675,000$ DEPARTMENT GRAND TOTAL 1,940,350$ 204,750$ 382,800$ 102,800$ 575,000$ 675,000$ DEPARTMENT: Library Lisa Tuite TIER I - IMMINENT NEEDS Brosville/Cascade Branch Library Parking Expansion 1992 30 years 50,000$ 50,000$ 1 -$ -$ -$ -$ SUBTOTAL 50,000$ 50,000$ -$ -$ -$ -$ FY 2027FY 2026FY 2025FY 2024Ordered PriorityFY 2023Replacement Value FY 2027FY 2026FY 2025FY 2024Ordered PriorityFY 2023 Expected Life Original Date Replacement ValueExpected Life Original Date Tier I = Asset must be replaced, no choice Tier II = Normal Replacements Tier III = Asset improves delivery of service and/or quality of life in the County Revised 12/14/2021 6.b.a Packet Pg. 17 Attachment: 2023 Master CIP List (2894 : Financial Items Discussion (Staff Contacts: Kim Van Der Hyde Pittsylvania County CIP FY23-FY27 11 of 14 TIER II - EXPECTED REPLACEMENTS Library IT Vehicle replacement 2008 10 years 25,000$ - 2 25,000$ Library van replacement 2015 10 years 30,000$ 3 30,000.00 -$ Bookmobile replacement 2006 20 years 200,000$ 4 200,000.00 -$ SUBTOTAL 255,000$ -$ 25,000$ 30,000$ 200,000$ -$ TIER III - VISIONARY REQUESTS Chatham Main Library Addition & Renovation 1989 30 years 2,000,000$ 6 2,000,000$ Banister District New Library (Express Branch)30 years 2,000,000$ 9 2,000,000$ Dan River District New Library 30 years 5,200,000$ 7 5,200,000$ Staunton River District New Library 30 years 5,200,000$ 8 5,200,000$ -$ -$ SUBTOTAL 14,400,000$ -$ -$ -$ 2,000,000$ 12,400,000$ DEPARTMENT GRAND TOTAL 14,705,000$ 50,000$ 25,000$ 30,000$ 2,200,000$ 12,400,000$ DEPARTMENT: Community Development Emily Ragsdale TIER I - IMMINENT NEEDS -$ -$ -$ SUBTOTAL -$ -$ -$ -$ -$ -$ TIER II - EXPECTED REPLACEMENTS Vehicle 2010 6 30,000$ 30,000$ -$ -$ -$ -$ Vehicle 2017 6 30,000$ -$ 30,000$ -$ Vehicle 2018 6 30,000$ 30,000$ -$ SUBTOTAL 90,000$ 30,000$ 30,000$ 30,000$ -$ -$ TIER III - VISIONARY REQUESTS -$ SUBTOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT GRAND TOTAL 90,000$ 30,000$ 30,000$ 30,000$ -$ -$ DEPARTMENT: Economic Development Matt Rowe TIER I - IMMINENT NEEDS No projects at this time -$ -$ -$ SUBTOTAL -$ -$ -$ -$ -$ -$ TIER II - EXPECTED REPLACEMENTS -$ SUBTOTAL -$ -$ -$ -$ -$ -$ TIER III - VISIONARY REQUESTS -$ -$ SUBTOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT GRAND TOTAL -$ -$ -$ -$ -$ -$ DEPARTMENT: Water & Sewer Replacement Value Chris Adcock/Richard Hicks TIER I - IMMINENT NEEDS Wayside #2 Water System Tank Replacement 20 15,000$ 15,000$ 1 -$ -$ -$ -$ Blairs (E-Toys)Lift Station Improvements 15 50,000$ 50,000$ Replacement ValueExpected Life Expected Life FY 2023 Ordered Priority FY 2024 FY 2025 FY 2026 FY 2027 FY 2027 Original Date FY 2027FY 2026FY 2025FY 2024Ordered PriorityFY 2023 Original Date Expected Life Replacement Value FY 2024 FY 2026FY 2025Ordered Priority Original Date FY 2023 Tier I = Asset must be replaced, no choice Tier II = Normal Replacements Tier III = Asset improves delivery of service and/or quality of life in the County Revised 12/14/2021 6.b.a Packet Pg. 18 Attachment: 2023 Master CIP List (2894 : Financial Items Discussion (Staff Contacts: Kim Van Der Hyde Pittsylvania County CIP FY23-FY27 12 of 14 -$ -$ -$ -$ -$ -$ SUBTOTAL 65,000$ 65,000$ -$ -$ -$ -$ TIER II - EXPECTED REPLACEMENTS Ford F-150 Service Pickup 2013 10 30,000$ -$ 30,000$ -$ -$ -$ Ford F-250 Service Pickup 2014 10 32,000$ -$ -$ 32,000$ -$ -$ Ford Escape 2011 10 30,000$ -$ -$ -$ 30,000$ -$ Brockway Sewer Extension 535,000$ 535,000$ -$ -$ -$ -$ Hodnett's Mill Road Sanitary Lift Station 275,000$ 275,000$ -$ -$ -$ Mount Hermon Water Booster Station 275,000$ 275,000$ -$ -$ -$ Vista Point Sanitary Lift Station 295,000$ -$ 295,000$ -$ -$ -$ Ragsdale Road Sanitary Lift Station 240,000$ -$ -$ 240,000$ -$ -$ Critical Repairs to Misc. Sanitary Lift Stations 875,000$ 375,000$ -$ -$ 250,000$ 250,000$ -$ -$ -$ -$ -$ -$ -$ -$ SUBTOTAL 2,587,000$ 1,185,000$ 600,000$ 272,000$ 280,000$ 250,000$ TIER III - VISIONARY REQUESTS Right of way Mower 40,000$ -$ 40,000$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ SUBTOTAL 40,000$ -$ 40,000$ -$ -$ -$ DEPARTMENT GRAND TOTAL 2,692,000$ 1,250,000$ 640,000$ 272,000$ 280,000$ 250,000$ DEPARTMENT: Landfill Replacement Value Chris Adcock/Richard Hicks TIER I - IMMINENT NEEDS Rolloff Truck 5 Years 925,000$ 175,000$ 3 180,000$ 185,000$ 190,000$ 195,000$ Install Flow Meter at Leachate Pond 15 Years 7,500$ 7,500$ 4 GMC Sierra Pickup Dec-94 10 Years 30,000$ 30,000$ 1 Chev 3500 Crew Cab 1/1/1999 10 Years 30,000$ 30,000$ -$ -$ -$ -$ SUBTOTAL 992,500$ 242,500$ 180,000$ 185,000$ 190,000$ 195,000$ TIER II - EXPECTED REPLACEMENTS Landfill Office Renovation / New Driver Breakroom 30 Years 350,000$ 350,000$ 5 -$ -$ -$ -$ Replace 40 Yard Open Top Boxes 8 Years 110,000$ 20,000$ 6 20,000$ 21,000$ 22,000$ 27,000$ Replace Convenience Center Compactors 20 Years 270,000$ 30,000$ 7 60,000$ 60,000$ 60,000$ 60,000$ Replace Packer Boxes at Convenience Centers 10 Years 100,000$ 20,000$ 8 20,000$ 20,000$ 20,000$ 20,000$ Replace 30 Cu. Yard Recycling Boxes 12 Years 100,000$ -$ -$ 30,000$ 35,000$ 35,000$ Replace Pan/Scraper with Articulated Dump Truck 15 Years 125,000$ 125,000$ 10 -$ Replace Pumps at Leachate Station 40,000$ -$ 20,000$ 20,000$ -$ Convenience Center Repairs / Modifications 375,000$ 75,000$ 9 75,000$ 75,000$ 75,000$ 75,000$ Pickup Truck 4/4/2003 10 Years 30,000$ -$ 30,000$ -$ -$ -$ Pickup Truck 2/15/2006 10 Years 60,000$ 30,000$ 30,000$ -$ -$ SUBTOTAL 1,560,000$ 620,000$ 225,000$ 256,000$ 212,000$ 247,000$ TIER III - VISIONARY REQUESTS Connect Welding Shop to Maintenance Shop 750,000$ -$ -$ 750,000$ -$ -$ Begin Planning/Design Phase III 400,000$ 400,000$ -$ -$ -$ -$ Motor Grader 15 Years 100,000$ -$ 100,000$ -$ -$ -$ Emergency Generator for office/scale operation 65,000$ -$ 65,000$ -$ -$ -$ Mini Excavator 15 Years 50,000$ -$ -$ 50,000$ -$ -$ Close Majority Cell A & Portion of Cell B 1,750,000$ 1,750,000$ Recycling Storage/Sorting Facility 100,000$ 100,000$ SUBTOTAL 3,215,000$ 400,000$ 265,000$ 800,000$ -$ 1,750,000$ DEPARTMENT GRAND TOTAL 5,767,500$ 1,262,500$ 670,000$ 1,241,000$ 402,000$ 2,192,000$ FY 2027Expected Life Ordered PriorityOriginal Date FY 2026FY 2025FY 2024FY 2023 Tier I = Asset must be replaced, no choice Tier II = Normal Replacements Tier III = Asset improves delivery of service and/or quality of life in the County Revised 12/14/2021 6.b.a Packet Pg. 19 Attachment: 2023 Master CIP List (2894 : Financial Items Discussion (Staff Contacts: Kim Van Der Hyde Pittsylvania County CIP FY23-FY27 13 of 14 DEPARTMENT: Pittsylvania County Schools Dr. Mark Jones/Dr. Jeff Early TIER I - IMMINENT NEEDS Pittsylvania County Vocational Ed. Building Roof (Cares?)1990 15 Yrs 1,200,000$ 1,200,000$ 3 Southside Elementary School Roof - (Solar)1993 15 Yrs 700,000$ 2 Brosville Elementary School (Partial Roof)1990 15 yrs 243,906$ 4 $243,906 Twin Spring Elementary School Roof Replacement - (Solar)1996 15 Yrs 1,100,000$ 8 Gretna Elementary School Roof Replacement - (Solar)1996 15 Yrs 980,000$ 9Twin Spring Elementary School Rooftop HVAC Replacement - (Performance Contract)1996 15 Yrs 789,105$ 2021-22 - PCGretna Elementary School Roof HVAC & Boiler Replacement - (Performance Contract)1996 15 Yrs 988,717$ 2021-22 - PC Gretna Middle School Chiller Replacement - (Performance Contract)241,783$ 2021-22 - PC -$ -$ SUBTOTAL 1,443,906$ 1,200,000$ 243,906$ -$ -$ -$ TIER II - EXPECTED REPLACEMENTSPCTC Window Replacement & Mechanical/Electrical Upgrade - Cares Act Funding 1979 3,919,100$ 2021-22 Cares Act Funding 1Kentuck Elementary School Window Replacement & Mechanical/Electrical Upgrade - Cares Act Funding 1963 2,726,900$ 2021-22 Cares Act Funding 2Stony Mill Elementary School Window Replacement & Mechanical/Electrical Upgrade - Cares Act Funding 1964 3,700,368$ 3 2021-22 Cares Act Funding Southside Elementary School Window Replacement & Mechanical/Electrical Upgrade - Cares Act Funding 1962 3,604,056$ 4 2021-22 Cares Act Funding Union Hall Elementary School Roof Window Replacement & Mechanical/Electrical Upgrade 1964 2,529,576$ 5 2,529,576$ Union Hall Elementary School Roof 2004 15 Yrs 481,868$ 7 481,868$ Chatham Elementary - Mechanical/Electrical Upgrade - Cares Act Funding 1952 2,589,000$ 6 2021-22 Cares Act Funding Mount Airy Elementary School Window Replacement & Mechanical/Electrical Upgrade 1963 2,711,808$ 10 2,711,808$ Mount Airy Elementary School Roof 2004 15 Yrs 405,382$ 11 405,382$ John L. Hurt Elementary School - Mechanical/Electrical Upgrade 1948 2,800,000$ 2,800,000$ -$ -$ SUBTOTAL 8,928,634$ -$ -$ 3,011,444$ -$ 5,917,190$ TIER III - VISIONARY REQUESTSStony Mill Elementary School 6 additional classrooms, additional bathrooms and entrances 1964 4,851,477$ 3 4,851,477$ Pittsylvania Career & Technical Center Classrooms and shop additions and renovations 1979 8,750,690$ 8,750,690$ 1Kentuck Elementary School 12 additional classrooms, additional bathrooms and entrances 1963 6,160,886$ 6,160,886$ 2Southside Elementary School Additional 5 classrooms and renovations and entrances 1962 4,980,596$ 4 4,980,596$ Union Hall Elementary School 4 additional classrooms and entrances 1964 4,234,275$ 5 4,234,275$ Chatham Elementary School - Entrance renovation & Restroom additions and entrance 254,172$ 6 254,172$ Brosville Elementary School - 2 additional classrooms 1939 300,000$ 7 300,000$ Mount Airy Elementary School 5 additional classrooms and entrances 1963 2,237,234$ 9 2,237,234$ Gretna Elementary School - New Entrance 1996 500,000$ 500,000$ 2John L. Hurt Elementary School - 4 additional classrooms and entrances 1948 3,360,886$ 8 3,360,886$ Twin Springs Elementary School - Construct new entrance/traffic pattern 1996 2,000,000$ 3 2,000,000$ -$ SUBTOTAL 37,630,217$ 15,411,576$ 11,832,073$ 4,488,447$ 3,660,886$ 2,237,234$ DEPARTMENT GRAND TOTAL 48,002,757$ 16,611,576$ 12,075,979$ 7,499,892$ 3,660,886$ 8,154,424$ FY 2027Original Date Expected Life Replacement Value Ordered PriorityFY 2023 FY 2025FY 2024 FY 2026 Tier I = Asset must be replaced, no choice Tier II = Normal Replacements Tier III = Asset improves delivery of service and/or quality of life in the County Revised 12/14/2021 6.b.a Packet Pg. 20 Attachment: 2023 Master CIP List (2894 : Financial Items Discussion (Staff Contacts: Kim Van Der Hyde Pittsylvania County CIP FY23-FY27 14 of 14 DEPARTMENT: ALL Replacement Value TIER I - IMMINENT NEEDS:8,695,398$ TIER II - EXPECTED REPLACEMENTS:81,144,634$ TIER III - VISIONARY REQUESTS:63,943,217$ TOTAL 153,783,249$ FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 153,783,249$ 23,617,468$ 17,337,779$ 13,739,692$ 30,893,886$ 68,194,424$ 153,783,249$ Tier I = Asset must be replaced, no choice Tier II = Normal Replacements Tier III = Asset improves delivery of service and/or quality of life in the County Revised 12/14/2021 6.b.a Packet Pg. 21 Attachment: 2023 Master CIP List (2894 : Financial Items Discussion (Staff Contacts: Kim Van Der Hyde Vehicle CIP Funds Memorandum of Agreement THIS AGREEMENT, made the __________________, by and between the Pittsylvania County Board of Supervisors, a political subdivision of the Commonwealth of Virginia (hereinafter referred to as the “Board”), party of the first part acting through its agent, the County Administrator; and the _________________________ (Entity receiving CIP funds) (hereinafter referred to as the “Receiving Entity”), party of the second part. WITNESSETH: WHEREAS, the Board of Supervisors provides capital improvement funds when available to support emergency service delivery countywide and to assist the volunteer and career fire and rescue entities within Pittsylvania County with demonstrated needs; and WHEREAS, these funds are requested through a collaborative capital improvement planning process consisting of volunteer fire and rescue entity representatives, Department of Public Safety staff representatives and Fire and Rescue Commission; and WHEREAS, the Pittsylvania County Department of Public Safety is responsible to manage and distribute the CIP funds regarding public safety purchases and will serve as the point of contact concerning these funds to the volunteer and career fire and rescue entity representatives; and WHEREAS, in order to sustain emergency response capabilities for Pittsylvania County and to provide equity, consistency and to protect the interests of all involved parties, this Memorandum of Agreement is entered into based on the following: 1. When applicable, the receiving entity will seek and apply for eligible grant funds for the purchase of said vehicle. Said grant funds, if awarded, shall be used to offset CIP fund investment in the base spec vehicle. Any unused CIP funds shall remain in the CIP. Any remaining grant funds over the cost of the base spec vehicle may be used for vehicle enhancements if allowed in accordance with the grant’s rules and procedures. 2. The County reserves the right to assume ownership of the vehicle purchased with county funds if the receiving entity ceases to provide services to Pittsylvania County for any reason and/or loses its ability to operate. The purpose for this contingency is for the ability to sustain emergency response capabilities within the county in the event of any unforeseen issue inhibits the ability of the entity to provide service to the community. 6.b.b Packet Pg. 22 Attachment: FY21 Volunteer CIP MOA (2894 : Financial Items Discussion (Staff Contacts: Kim Van Der Hyde and David M. Smitherman)) 3. The receiving entity acknowledges that if the funds are being utilized to replace a current CIP funded vehicle that the receiving entity is to render such vehicle to the Department of Public Safety. This vehicle may be sold with generated funds being allocated back to the CIP or said vehicle may be re-assigned to another county agency or Public Safety entity within Pittsylvania County and/or retained as a reserve apparatus. The amount of funds allocated back to the CIP shall be consistent with the percentage vehicle total costs paid for by CIP funds, e.g. 50% of vehicle paid for by CIP then 50% of vehicle sale proceeds allocated for future CIP use with 50% returned to the agency turning in the vehicle. Any such co-funding split shall be documented via an addendum to this MOA. 4. The receiving entity acknowledges that no vehicle purchased with Pittsylvania County CIP funds may be sold, traded or disposed of without recommendation of the Department of Public Safety and the Pittsylvania County Fire and Rescue Commission with approval by the Board of Supervisors. Funds generated as a result of a sale are to be submitted to the Board of Supervisors (not to exceed the original amount given to the entity) for appropriation in to the CIP program. See item 3 for additional details. 5. The receiving entity agrees that minimum vehicle specifications / standards established by the Department of Safety through a collaborative process involving fire and rescue leadership along with Department of Public Safety staff with approval of the Public Safety Committee will be adhered to. 6. CIP funds will be distributed to the individual entity only after the entity submits an invoice for the vehicle and makes assurances that the vehicle will be housed in Pittsylvania County. 7. The receiving entity agrees that CIP Fund purchase procedures shall be consistent with county procurement policy and state procurement laws. It shall be the responsibility of the volunteer entity to maintain records demonstrating compliance with this requirement, which shall be provided to the Department of Public Safety upon request. 8. The County agrees to provide insurance coverage for said vehicles authorized for purchase within the CIP as long as funding is available, minimum specifications / standards are adhered to, the receiving entity agrees to, implements, and enforces Department of Public Safety established safety, driver, and response related policies and guidelines. 6.b.b Packet Pg. 23 Attachment: FY21 Volunteer CIP MOA (2894 : Financial Items Discussion (Staff Contacts: Kim Van Der Hyde and David M. Smitherman)) 9. The receiving entity agrees that Department of Public Safety personnel will have access to said vehicle if needed and said vehicle can be used by Public Safety career personnel and members of Public Safety volunteer entities trained and authorized to do so by the Director of Public Safety in collaboration with volunteer fire chiefs/ rescue captains unless in exigent circumstances. In such situations, the volunteer entity leadership shall be notified as soon as practicable. This access is not intended to preclude the entity to maintain a normal established rotation of vehicles as part of their normal operating procedures. WITNESS the following signatures and seals, pursuant to due authority, all as of the day and year first written above. Pittsylvania County Board of Supervisors Volunteer Department By:___________________________ By:______________________________ Title: County Administrator Title:_____________________________ Witness: Witness: By:___________________________ By:______________________________ 6.b.b Packet Pg. 24 Attachment: FY21 Volunteer CIP MOA (2894 : Financial Items Discussion (Staff Contacts: Kim Van Der Hyde and David M. Smitherman)) ri ."-- Cool Branch Rescue Squad PO Box 54 December 3, 2021 3060 Smith Mountain Road Penhook,Virginia 24137 Dear Pittsylvania County Board of Supervisors: We would like to thank the Pittsylvania County Board of Supervisors for offering the Penhook Community the ability to match $230,000.00 from Pittsylvania County tax payer funds. We have raised the $230,000.00 plus, as we show in our figures below. The Penhook Community Board believes this match ability gave us the momentum we needed to surpass our goals. Thank you so much for your continued support, and we look forward to working with you in the future. 4th of July Community kickoff/Golf Tournament&Auction 165,670.96 Including John McConnell's$15,000 match) John McConnell's$15,000 match/total$30,000.00 15,000.00 Truck Drawing 45,000.00 Kubota AN Drawing 16,000.00 241,670.96 The Cool Branch Rescue Penhook Board has hired 2/36 Hour employees and 2 part-time employees. With the funds that the community has raised and the match funds,we look forward to initiating community health programs, and having our Career Staffing to travel the area and get more people excited and involved in volunteering and awareness programs. Sincerely, Kim Cassada Cool Branch Rescue Vice President We certify below,these figures to be accurate. 422RogerJefferson/Penhook Community Board ry G i Linda Simpson/Penhook Community Board 4- ••••1c) • `''. w 4 .94.5• . I^: •,, a. yW C • , Deb Ferron/President CBVR id .? ; ' A. pl. o t. "`r' :Ii . - i Kim Cassada Vice/President CBVR f ai,.. lg33-7 My Commission Expires June 30,202S 6.b.c Packet Pg. 25 Attachment: Cool Branch match (2894 : Financial Items Discussion (Staff Contacts: Kim Van Der Hyde and David M. Smitherman)) History 1523754001 -Cool Branch Volunteer Rescue 10/18/2021SquadInc-BUSINESS CHECKING 4.: Icon Posted Check* TransactInt.Description EFT Description Amalrft BalanceT10/18/2021 920-MEMO CREDIT VTXTLR DWR3109 1,300.00 ,670.96 t E. T 10/152021 10-CUSTOMER DEPOSIT 52,700.00 $165,670.96 Lam' T 10/15/2021 10-CUSTOMER DEPOSIT 1,325.00 $162 97Q96 J T 10/15/2021 10-CUSTOMER DEPOSIT 50.00 $161,645.96MT10/12/2021 10-CUSTOMER DEPOSIT 62610.00 $161,595.96 I---. T 10/12/2021 10-CUSTOMER DEPOSIT 3,450.00 $98,985.96 L= T 10/05/2021 10-CUSTOMER DEPOSIT 2 250.00 $95,535.96 T 10/04/2021 10-CUSTOMER DEPOSIT 10,875.00 $93,285.96 I<--! T 10/01/2021 10-CUSTOMER DEPOSIT 3,600.00 $88,394.00C'• T 09/282021 10-CUSTOMER DEPOSIT 3,650.00 $84,794.00 t= T 09/17/2021 10-CUSTOMER DEPOSIT 13,750.00 $81,144.00 m T 09/17/2021 10-CUSTOMER DEPOSIT 10,000.00 $67,394.00 T 09/172021 10-CUSTOMER DEPOSIT 4,300.00 $57,394.00 1 T 09/02/2021 10-CUSTOMER DEPOSIT 11,500.00 $53,094.00T08/25/2021 10-CUSTOMER DEPOSIT 4,000.00 $41,594.00 T 07/14/2021 10-CUSTOMER DEPOSIT 1,750.00 $37,631.32 07/14/2021 163-ACH CREDIT CASHOUT VENMO EVELYN VADEN 091000014167416 PPD $500.00 535,881.32, 07/14/2021 163-ACH CREDIT VERIFYBANK VENMO EVELYN VADEN 091000014268353 PPD 0.80 $35,381.32 07/14/2021 163-ACH CREDIT VERIFYBANK VENMO EVELYN VADEN 091000014268355 PPD 0.52 535,380.52 ti T 07/09/2021 10-CUSTOMER DEPOSIT 35,380.00 $35,380.00 uky `1A I aol-1 /4k1. i4i 5 001) '. --ohn ikeeonnelI gc461 ifoS (070. q/p J b11 n e0 onne i cis 3o10a, ta) 1° 151006 • ()Cs to1kCt -rau)i 45o f,c.X I bo- 4 145 , o©p , b + T LraLele\G\4 1 6 © X) tz„=,IF:: zi, z 5 ei... .,•-. 4 4 t 1 (0 sio. cq) l i • ti a=b: :z 1 tm Xp' q,c; i NIA• ,.r' rrrrrrrr+r Nrcc 7g33.7 47 My Commission Expires June 30,2025 6.b.c Packet Pg. 26 Attachment: Cool Branch match (2894 : Financial Items Discussion (Staff Contacts: Kim Van Der Hyde and David M. Smitherman)) Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (Staff Contact: J. Vaden Hunt, Esq.) Staff Contact(s): Emily S. Ragsdale Agenda Date: December 21, 2021 Item Number: 8.a Attachment(s): Reviewed By: (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: Solar Siting Agreements Purpose: Legal Review and Consultation/Advice Regarding the Same 8.a Packet Pg. 27 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Closed Session Certification (Staff Contact: J. Vaden Hunt. Esq.) Staff Contact(s): J. Vaden Hunt, Esq. Agenda Date: December 21, 2021 Item Number: 9.a Attachment(s): Reviewed By: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’ CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ (“Board”) Meeting on December 21, 2021, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Joe B. Davis Yes/No Timothy W. Dudley Yes/No Ben L. Farmer Yes/No William V. (“Vic”) Ingram Yes/No Charles H. Miller, Jr. Yes/No Ronald S. Scearce Yes/No Robert (“Bob”) W. Warren Yes/No 9.a Packet Pg. 28