07-20-2021 Work Session Agenda Packet
BOARD OF SUPERVISORS
WORK SESSION
Tuesday, July 20, 2021 – 4:30 PM
Elections and Training Center
18 Depot Street,
Chatham, Virginia 24531
AGENDA
1. CALL TO ORDER (4:30 PM)
2. ROLL CALL
3. AGENDA ITEMS TO BE ADDED
4. APPROVAL OF AGENDA
For the citizens’ convenience, all Work Session and Committee Meetings are now being
recorded and can be viewed on the same YouTube location as the Board of Supervisor’s
Business Meetings. Please remember that the Board’s Work Session is designed for
internal Board and County Staff communication, discussion, and work. It is not a
question and answer session with the audience. Accordingly, during the Work Session,
no questions or comments from the audience will be entertained. Respectfully, any
outbursts or disorderly conduct from the audience will not be tolerated and may result in
the offending person’s removal from the Work Session. As a reminder, all County
citizens, and other appropriate parties as designated by the Board’s Bylaws, are permitted
to make comments under the Hearing of the Citizens’ Section of tonight’s Business
Meeting.
5. PRESENTATIONS
a. David F. Arnold (Assistant County Administrator) Introduction/Welcome (Staff
Contact: David M. Smitherman); (5 minutes)
b. Yates Tavern Improvements Discussion (Staff Contact: Chris Adcock; Historical
Society); (15 minutes)
c. County Water and Sewer Draft Extension Policy Update (Staff Contact: Chris
Adcock); (30 minutes)
6. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
Work Session - July 20, 2021
a. Redistricting Update (Staff Contact: David F. Arnold); (10 minutes)
b. Finance Committee Recommendations (Staff Contact: Kimberly Van Der Hyde); (5
minutes)
7. BUSINESS MEETING DISCUSSION ITEMS
8. CLOSED SESSION
a. Consultation with legal counsel employed or retained by a public body regarding
specific legal matters requiring the provision of legal advice by such counsel.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Harlow LLCFastech,PerformanceLocal
Purpose: Legal Consultation/Advice Regarding the Same
b. Discussion, consideration, or interviews of prospective candidates for employment;
assignment, appointment, promotion, performance, demotion, salaries, disciplining,
or resignation of specific public officers, appointees, or employees of any public
body.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(1)
Subject Matter: Public Officer
Purpose: Discussion of Performance
9. RETURN TO OPEN SESSION & CLOSED SESSION CERTIFICATION
a. Closed Session Certification
10. ADJOURNMENT
Subject Matter:
Agreement
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: David F. Arnold (Assistant County Administrator) Introduction/Welcome
(Staff Contact: David M. Smitherman); (5 minutes)
Staff Contact(s): David M. Smitherman
Agenda Date: July 20, 2021 Item Number: 5.a
Attachment(s):
Reviewed By:
David M. Smitherman, County Administrator, will introduce to the Board David F. "Dave"
Arnold, the County’s new Assistant County Administrator.
5.a
Packet Pg. 3
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Yates Tavern Improvements Discussion (Staff Contact: Chris Adcock;
Historical Society); (15 minutes)
Staff Contact(s): Chris Adcock
Agenda Date: July 20, 2021 Item Number: 5.b
Attachment(s): Yates Tavern
Reviewed By:
Chris Adcock, Public Works Director, will brief the Board on the Pittsylvania County Historical
Society’s (‘PCHS”) requested Yates Tavern improvements. Representatives from the PCHS
may be in attendance to answer any questions. For the Board’s review and consideration, related
documentation is attached.
5.b
Packet Pg. 4
5.b.a
Packet Pg. 5 Attachment: Yates Tavern (2635 : Yates Tavern Improvements Discussion (Staff Contact: Chris Adcock; Historical Society); (15)
5.b.a
Packet Pg. 6 Attachment: Yates Tavern (2635 : Yates Tavern Improvements Discussion (Staff Contact: Chris Adcock; Historical Society); (15)
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: County Water and Sewer Draft Extension Policy Update (Staff Contact:
Chris Adcock); (30 minutes)
Staff Contact(s): Chris Adcock
Agenda Date: July 20, 2021 Item Number: 5.c
Attachment(s): Draft Extension Policy
Reviewed By:
Representatives from Freese & Nichols, the County’s water and sewer long range planning
consultants, will present the Board an update on the County’s draft Water and Sewer Extension
Policy. For the Board’s review and consideration, related documentation is attached.
5.c
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DRAFT Pittsylvania County Utility Extension Policy
1
The following policy is intended to replace Section 2.01- Policy, of the existing PCSA Rules and
Regulations Document.
DRAFT Pittsylvania County Utility Extension Policy
A. Existing Development- Water Extension Only
1. Purpose: In past years, some developments were created in Pittsylvania County that had no
access to public water. After the creation of these developments, the County or its predecessors
extended public water to an area near some of these developments so that it has become
practical to construct water lines such that service can be provided to these developments. This
policy establishes the criteria and conditions by which waterline extensions may occur and
provides a methodology by which the cost for such extensions may be paid. This policy shall
apply primarily to existing residential developments that did not have access to public water at
the time of their initial creation; with County approval, this policy can also be used for non-
residential or mixed-use areas where water extensions are needed.
2. To initiate a request for water line extension to an existing development under the provisions of
this policy, a completed application must be submitted and received by the County during the
application window specified below. The County will accept applications annually from
September 1 through December 31 for consideration the following year.
Water Line Extension Application Window: September 1- December 31.
3. Definitions:
a. Project Cost: Cost estimate for the waterline extension including the construction cost
and total related costs such as Administrative, Engineering, survey, legal, easements
acquisition, etc.
b. Project Fee: Each property owner’s share of the “Project Cost.” The project fee must be
collected from at least 51% of eligible lots before a project may move forward.
c. Eligible Lots: All properties between the County’s existing public water line and the last
lot to be served. (Skipping lots is not allowed).
4. Interested parties shall designate a representative to contact the County about their potential
waterline extension; the County’s Engineering Department (“Engineering”) will then provide the
representative with a copy of this policy, as well as a blank petition form. The representative
must then provide this information to the property owners in their development and must
obtain sufficient signatures on the petition (See Paragraph 5.a). Property owners that sign the
petition are thereby agreeing to pay the “Project Fee,” as established in the County’s current
Rates Policy and at such a time as so requested by the County, for each of the lots they own. The
“Project Fee” represents each property owner’s share of the costs to design and construct the
waterline extension project. The completed petition bearing the original signatures must be
returned to Engineering as part of the Application.
5.c.a
Packet Pg. 8 Attachment: Draft Extension Policy (2646 : County Water and Sewer Draft Extension Policy Update (Staff Contact: Chris Adcock); (30 minutes))
DRAFT Pittsylvania County Utility Extension Policy
2
5. The Application consists of the following items, which must be completed, compiled, and
submitted as a package prior to the established application deadline:
a. Original Signed Petition (from at least 51% of eligible lots/parcels by ownership)
Note- “Eligible parcels” shall be defined as all properties between the County’s existing
public water line and the last lot to be served. (Skipping lots is not allowed).
b. Project Description
c. Parcel map showing all “eligible parcels,” and indicating those who have signed the
petition. Note- parcel mapping information is available online through the County’s GIS
site. Maps showing the relevant area may be printed from the GIS site.
d. Any other pertinent supporting information
6. After the deadline for applications has passed, Engineering will begin a review and evaluation
process for each application. The review process will consist of the following:
a. Verify that a complete application was submitted.
b. Verify that the appropriate number of petition signatures were obtained for the defined
project area.
Applications successfully meeting the review requirements above will move into the evaluation
phase which consists of the following:
a. Engineering will prepare a preliminary cost estimate for the project that will include the
construction cost and total related costs such as Administrative, Engineering, survey,
legal, easements acquisition, etc. (“Project Costs”).
b. Proposed projects will be evaluated and assigned a priority rating based on a rubric of
the following criteria:
a. Return on Investment
b. Failed/Contaminated Private Wells
c. Available Hydraulic Capacity
d. Future Service Area Potential
e. Benefit to Existing System
c. Engineering will review the information and evaluate if the County has the necessary
resources (including, but not limited to, financial, personnel, and Administrative
resources) to support one or more of the potential projects. If sufficient funding is not
available, then the additional funding would need to be subsidized by the property
owners, or by any other funding source secured by the property owners, before the
project may move forward. At this point, Engineering will determine a final “Project
Fee,” for each considered project. Petitioners will be required to acknowledge in writing
the final “Project Fee” and their continued interest to participate in the project.
Engineering will then present a memorandum to the Board of Commissioners (Board)
summarizing each potential project, its associated priority scoring, and a
recommendation as to which project(s) should proceed. The recommendation will be
presented to the Board at the next regularly scheduled Board meeting for approval. The
Board may choose not to proceed with a project if it is deemed not in the best interest
of the public (insufficient capacity, unreasonable capital investment required, etc.).
5.c.a
Packet Pg. 9 Attachment: Draft Extension Policy (2646 : County Water and Sewer Draft Extension Policy Update (Staff Contact: Chris Adcock); (30 minutes))
DRAFT Pittsylvania County Utility Extension Policy
3
7. If a project is approved by the Board to proceed, the Finance Department will establish a
deadline for the payment of the “Project Fees” to be received, and the Finance Director will
then mail out a letter to each of the property owners informing them of the deadline and
soliciting their payments. As previously noted, “Project Fees” represent each property owner’s
share of the overall Project Costs and shall be determined by Engineering during the evaluation
period.
8. Once the required number of “Project Fees” have been received and placed into an interest-
bearing escrow account, Engineering will notify the property owners that the County will
proceed to design and procure bids for the project. If the required amount of “Project Fees” has
not been paid by the deadline, all of those fees already paid will be fully refunded and the
project will be canceled. The interest earned on the account during this period will be retained
by the County to defray the Administrative costs incurred. If a project does not proceed due to
insufficient receipt of “Project Fees,” the County reserves the right to consider other pending
applications as alternates.
9. After designing and procuring the project, the project will be constructed if the lowest
responsive, responsible bids are equal to or less than the preliminary cost estimate. If the
lowest responsive, responsible bids are greater than the amount of the cost estimate, the Board
will determine how they would like to proceed with the project. Additional fees may be sought
from the property owners that have already paid, they may be sought from the property owners
that have not contributed, or they may be allocated from the County’s reserves. If the
additional fees are not obtained and the project does not move forward, the County will refund
all of the fees that have been paid, less a prorated share of any related costs that have been
expended on the project to date. If the project moves forward, the County will administer the
construction of the project. Once the construction and testing of the entire project is complete
and the line is activated, connections will be allowed. For those that connect, the County and
Virginia Department of Health (VDH) standards for preventing the interconnection of wells to
the public system must be followed.
10. All eligible lots with failed/contaminated wells will be required to connect (regardless of
whether they participated in the petition) to the public water system and pay the appliable fees.
11. Property owners who petition and connect during construction will pay the applicable project
fee (tap fees will be waived). For property owners who do not sign the petition, but choose to
connect while construction is still on-going, the project fee plus 50% of the current tap fee will
be assessed. Property owners who choose to connect after construction has been completed
and until such time that the waterline is fully depreciated, will be required to pay the current
project fee and any other connection fees in effect at that time.
12. Minimum “Project Fees” are specified in the current rate policy. At a minimum, each lot will be
required to pay the base (Tier 1) project fee. A final “Project Fee” will be determined by
Engineering during the project evaluation phase.
5.c.a
Packet Pg. 10 Attachment: Draft Extension Policy (2646 : County Water and Sewer Draft Extension Policy Update (Staff Contact: Chris Adcock); (30 minutes))
DRAFT Pittsylvania County Utility Extension Policy
4
B. New Development- Water/Sewer Extension
1. GENERAL
a. All new structures, facilities, subdivisions, and developments with fifteen (15) or greater
equivalent residential connections (ERCs) shall be required to connect to the County’s
public water or sewer system if they meet the following distance requirements for the
number of applicable lots or ERCs. The distance shall be measured from the closest
point of the property line to the edge of an easement or right-of-way including the
County’s existing public water system. As shown in Table 1, the County shall require up
to 1,000 linear feet (LF) extension for 15-20 lots/ERCs, and each lot/ERU over 20 shall
require an additional 50 LF extension. The maximum extension required is 7,500 LF.
Table 1: New Development- Required Connection Distances
Number of Lots
or ERCs
Required Extension
(linear feet)
15—20 1,000
25 1,250
30 1,500
35 1,750
40 2,000
45 2,250
50 2,500
60 3,000
70 3,500
80 4,000
90 4,500
100 5,000
125 6,250
150 7,500
b. The minimum pipe diameter considered necessary to serve any customer shall be 6-inch
for water and 8-inch for sewer.
c. The County shall accept, review, and render decisions on applications for water and
sewer service from developers of any new subdivision or development intended for
residential, commercial, industrial, or any combination thereof, whose intention is to
have the County operate such system by dedication. The County reserves the right to
approve, revise, or request additional data or information on design, and accept or not
accept any such systems or plans pertinent thereto, which in the opinion of the County
is to the best interest of the County.
d. The plans and specifications of any proposed water and sewerage system shall be in
conformance with all County Rules, Regulations, and Construction Standards and
subject to approval of the County and subsequent construction inspection by the
County.
5.c.a
Packet Pg. 11 Attachment: Draft Extension Policy (2646 : County Water and Sewer Draft Extension Policy Update (Staff Contact: Chris Adcock); (30 minutes))
DRAFT Pittsylvania County Utility Extension Policy
5
e. The developer of any new subdivision or development whose water and sewer systems
are intended for dedication to the County shall construct all sanitary sewers and laterals
and domestic potable water distribution lines, service connections, and meters within
his subdivision or development at his sole expense. Refer to Item 2— Water and Sewer
Line Extensions of this policy for exceptions. Immediately upon completion and
acceptance of the system, the sanitary sewer and water facilities shall become the
property of Pittsylvania County.
f. Where construction of a sewer or water line is deemed by the County to be either
necessary, feasible, or advisable to connect the applicable systems of the subdivision or
development to the suitable facilities of the County, the financial responsibility,
location, and details of such construction shall be determined in conference by the
developer and the County. Any and all agreements so established shall be
acknowledged in writing by both the developer and the County. Each proposed item of
construction shall be a separate matter for discussion and agreement.
2. WATER AND SEWER LINE EXTENSIONS
Extensions of existing lines shall be at the expense of the applicants or jointly of the applicants
and the County.
a. If the applicants design and perform the construction themselves, either with their
personnel or by a contractor, the cost to the applicants shall be the actual construction
cost plus any applicable fees and costs incurred by the County. These additional costs
may include plan review, inspection, easement recordation and outside consultants and
attorney’s fees.
b. If the County determines that an infrastructure upsize (larger pipe, larger capacity pump
station, etc.) is beneficial, the County shall bear the additional construction cost needed
to construct larger infrastructure than that required to serve the customers (for
example, the cost difference between a 6-inch pipe versus a 10-inch pipe required by
the County, 6-inch valve versus 10-inch valve).
c. The County reserves the right to participate in the project costs if it is deemed in the
best interest of the public.
3. APPLICATION
To initiate a request to connect to or extend water or sanitary sewer utilities to a new
development, a completed application must be submitted to the County.
a. The County shall accept, review, and render decisions on applications for water and/or
sanitary sewer service to the area(s) described in the application from any person,
group, firm, corporation, or association who are owners of or legally representing the
owners of land or who are tenants of land within the County’s Jurisdictional Area.
b. The County reserves the right to approve, revise, request additional information, or to
disapprove any such application.
c. Applications shall be completed in two phases, as described below:
5.c.a
Packet Pg. 12 Attachment: Draft Extension Policy (2646 : County Water and Sewer Draft Extension Policy Update (Staff Contact: Chris Adcock); (30 minutes))
DRAFT Pittsylvania County Utility Extension Policy
6
i. Phase 1: Submit completed New Development Application Form, including
water demand and/or sewer flow requirements, maps, necessary
measurements, and other information to clearly indicate the physical location of
the service(s) applied for. The County will review the Phase 1 application
materials to assess and verify that adequate water and/or sewer capacity is
available to meet the needs of the request.
ii. Phase 2: After the County has verified that adequate system capacity is
available, the following items must be submitted at a minimum for County
review:
1. Four (4) sets of detailed specifications and plans showing accurate plan
and profile design drawings of the lines and location, design, and
identification of all appurtenances and accessories. Plans must be
prepared and signed by a Professional Engineer registered in the
Commonwealth of Virginia.
2. For projects requiring facilities other than pipes and appurtenances
(such as water storage facilities or pump stations), the application must
include four (4) sets of detailed plans and specifications on the design,
equipment, materials, and construction of such facilities. Plans and
specifications must be prepared and signed by a Professional Engineer
registered in the Commonwealth of Virginia.
d. The County will review application submittals for conformance to state and County
requirements and standard engineering practice for the protection of public health and
safety.
i. If satisfactory, the County shall issue written approval for construction.
ii. If unsatisfactory, the County shall provide written comments noting revisions
considered necessary for approval. The Applicant will be required to prepare a
revised application and resubmit.
e. All applicable fees must be paid to the County before Construction may begin.
5.c.a
Packet Pg. 13 Attachment: Draft Extension Policy (2646 : County Water and Sewer Draft Extension Policy Update (Staff Contact: Chris Adcock); (30 minutes))
DRAFT Pittsylvania County Utility Extension Policy
APPENDIX ITEMS
5.c.a
Packet Pg. 14 Attachment: Draft Extension Policy (2646 : County Water and Sewer Draft Extension Policy Update (Staff Contact: Chris Adcock); (30 minutes))
DRAFT Pittsylvania County Utility Extension Policy
Petition for Utility Extension
# Owner’s Name
(Printed)
Parcel
PIN Mailing Address Phone # Contaminated
Well? Signature
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
☐
5.c.a
Packet Pg. 15 Attachment: Draft Extension Policy (2646 : County Water and Sewer Draft Extension Policy Update (Staff
DRAFT Pittsylvania County Utility Extension Policy
Petition for Utility Extension
Dated: ________________________________, 20_____
Pittsylvania County
1 Center Street
P.O. Box 426
Chatham, VA 24531
Attention: Engineering Department
In accordance with Pittsylvania County’s Utility Extension Policy to existing developments, this petition is
being prepared to notify the County of our interest in a water line extension in our subdivision and/or
development.
We, the undersigned owners of real estate situated in the _____________________________________
subdivision and/or development respectfully petition the County to determine if it is feasible to extend
the water lines to serve our properties.
We understand that by signing this Petition, each of the signed parties agrees to all the conditions and
stipulations as set forth in the policy, including the commitment to pay the County the current “Project
Fee” (as determined in the current rate schedule), should the County determine that the project is
feasible to construct. After the “Project Fee” is requested of us by the County, and at such time as the
necessary fifty-one (51%) of the funds have been deposited into the County’s escrow account, it is our
understanding that the County will proceed to design and procure the water line extension as detailed
in the policy.
Included as part of this petition is a list of all the property owners in the subdivision or development that
may be affected by this project, whether they are interested in the project or not; those owners who are
not interested are indicated on the petition with a mark of “NO” in the signature space next to their
name.
5.c.a
Packet Pg. 16 Attachment: Draft Extension Policy (2646 : County Water and Sewer Draft Extension Policy Update (Staff Contact: Chris Adcock); (30 minutes))
DRAFT Pittsylvania County Utility Extension Policy
AGREEMENT OF INTENT
For a project taking place under the Existing Development Extension Policy
This agreement of intent, dated for identification _______________________________, 20_____, by
and between Pittsylvania County (the “County”) and the owners of certain lot(s) in
____________________________________________________ subdivision/development, Pittsylvania
County, Virginia (the “Development”) identified by the street address and/or PIN next to their
signature(s) at the end of this agreement (the “Owners”),
WITNESSETH
WHEREAS, the Owners have petitioned the County to construct a water line (the “Line”) to provide
public drinking water to lots within the Development; and
WHEREAS, the County, in accordance with its Existing Development Extension Policy (the “Policy”), is
prepared to assist the Owners in the financing and construction of the Line; and
WHEREAS, the County has estimated the cost of the Line to be $___________.___ (the “Estimate”); and
WHEREAS, the policy requires that at least fifty-one percent (51%) of the lot owners within a finite area
(such as a subdivision or development) have formally petitioned the County in writing to extend a water
line and agree to each contribute the “Project Fee” per lot owned; and
WHEREAS, the accumulation of at least fifty-one percent (51%) of the Project Fees (the “funds”) will be
placed in an escrow account prior to the County initiating the design of the Line.
WHEREAS, it is understood that by depositing the “Project Fee” the Owner is authorizing the County to
use the deposited money in accordance with the terms of this agreement and that this deposit is
representative of the “Project Fee” as described in the Policy.
NOW THEREFORE, the County and the Owners are entering into this Agreement setting out their
respective duties and responsibilities to provide for the financing and construction of the Line: The
Funds must be received by the County on or before ___________, 20___ (the “Deposit Date”); and if
not, such as have been received will be refunded to each respective Owner. If the Funds are deposited
with the County by the Deposit Date, the County will proceed with diligence to design the Line and
prepare final cost estimates of its construction. The County reserves the right, with issuance of notice to
the Owners, to cease design on the Line at any time if in its professional judgement there exists a
situation which will prevent a timely and/or cost effective completion of the construction of the Line.
The Owners and the County understand the County will only withdraw the Funds to pay for the costs
related to the engineering design and construction of the pertinent line facilities, and/or to refund some
or all of the Funds deposited therein. Interest earned on the Funds deposited shall be used by the
County to administer the escrow account.
Notices hereunder are given when they are deposited in writing to the address of the County at 1 Center
Street, P.O. Box 426, Chatham, VA 24531 and to the owner at the address appearing next to the Owner’s
name at the end of this agreement, with first class postage prepaid or in person at the County’s office, at
the address above.
5.c.a
Packet Pg. 17 Attachment: Draft Extension Policy (2646 : County Water and Sewer Draft Extension Policy Update (Staff Contact: Chris Adcock); (30 minutes))
DRAFT Pittsylvania County Utility Extension Policy
WITNESS the following signatures and seals:
PITTSYLVANIA COUNTY
1 Center Street
P.O. Box 426
Chatham, Virginia 24531
By: __________________________________
Authorized Agent of the County
OWNER
By: __________________________________
Signature
__________________________________
Printed Name
Mailing Address:
__________________________________
__________________________________
5.c.a
Packet Pg. 18 Attachment: Draft Extension Policy (2646 : County Water and Sewer Draft Extension Policy Update (Staff Contact: Chris Adcock); (30 minutes))
DRAFT Pittsylvania County Utility Extension Policy
Existing Development Evaluation Rubric
Evaluation
Parameter Description Weighting
(%)
Priority Score
(1-5)
Return on Investment
Cost/Benefit Ratio
over 20-year return
period
20%
5 C/B ≤ 0.50
4 0.5<C/B ≤ 0.75
3 0.75< C/B ≤ 1.0
2 1.0< C/B ≤1.5
1 C/B> 1.5
Failed/ Contaminated
Private Wells
Failed/Contaminated
Wells1 40%
5 >80% Petitioner’s Lots
4 40% to 80% Petitioner’s
Lots
3 20% to 40% Petitioner’s
Lots
2 10% to 20% Petitioner’s
Lots
1 <10% Petitioner’s Lots
Available Hydraulic
Capacity
Can the County supply
the project area
without additional
system improvements
(storage, pumping,
etc.)?
15%
5 Yes
1 No
Future Service Area
Potential
Potential to provide
service to other viable
areas.
10%
5 Potential service >100 ERC2
4 Potential service 50-100
ERC
3 Potential service 15-50 ERC
2 Potential service <15 ERC
1 No expansion potential.
Benefit to Existing
System
Looping, redundancy,
etc. 15%
5 Major benefit to existing
system.
4 Moderate benefit to
existing system.
3 Minor benefit to existing
system.
2 Null- No foreseeable
benefit to existing system.
1
Negative benefit- may
reduce level of service in
existing areas
1 Failed or contaminated wells must be documented by the Virginia Health Department.
2 ERC stands for Equivalent Residential Connection. ERC represents a unit of measurement approximating the
average water demand of an individually metered single-family residential dwelling unit or 400 gallons per day or
as otherwise determined by the County.
5.c.a
Packet Pg. 19 Attachment: Draft Extension Policy (2646 : County Water and Sewer Draft Extension Policy Update (Staff Contact: Chris Adcock); (30 minutes))
DRAFT Pittsylvania County Utility Extension Policy
Rate Summary
Table 2: Existing Development Extension Program Project Fee
Lot Road Frontage Project Fee Tier Project Fee Cost*
0 ft ≤ X ≤ 100 ft Tier 1 $7,500
100 ft < X ≤ 200 ft Tier 2 $11,250
> 200 ft Tier 3 $15,000
*Note: Project Fees presented herein represent minimum costs. Final project fees to be
determined during the project evaluation.
5.c.a
Packet Pg. 20 Attachment: Draft Extension Policy (2646 : County Water and Sewer Draft Extension Policy Update (Staff Contact: Chris Adcock); (30 minutes))
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Redistricting Update (Staff Contact: David F. Arnold); (10 minutes)
Staff Contact(s): David F. Arnold
Agenda Date: July 20, 2021 Item Number: 6.a
Attachment(s):
Reviewed By:
David F. Arnold, Assistant County Administrator, will present the Board with a redistricting
update. Related documentation may be distributed at the Work Session.
6.a
Packet Pg. 21
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Finance Committee Recommendations (Staff Contact: Kimberly Van Der
Hyde); (5 minutes)
Staff Contact(s): Kimberly G. Van Der Hyde
Agenda Date: July 20, 2021 Item Number: 6.b
Attachment(s):
Reviewed By:
Kimberly Van Der Hyde, Finance Director, will review with the Board the Finance Committee’s
recommendations.
6.b
Packet Pg. 22
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Consultation with legal counsel employed or retained by a public body
regarding specific legal matters requiring the provision of legal advice by
such counsel.
Staff Contact(s): J. Vaden Hunt, Esq.
Agenda Date: July 20, 2021 Item Number: 8.a
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: Harlow Fastech, LLC Local Performance Agreement
Purpose: Legal Consultation/Advice Regarding the Same
8.a
Packet Pg. 23
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Discussion, consideration, or interviews of prospective candidates for
employment; assignment, appointment, promotion, performance,
demotion, salaries, disciplining, or resignation of specific public officers,
appointees, or employees of any public body.
Staff Contact(s): J. Vaden Hunt, Esq.
Agenda Date: July 20, 2021 Item Number: 8.b
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(1)
Subject Matter: Public Officer
Purpose: Discussion of Performance
8.b
Packet Pg. 24
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Closed Session Certification
Staff Contact(s): J. Vaden Hunt, Esq.
Agenda Date: July 20, 2021 Item Number: 9.a
Attachment(s):
Reviewed By:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CLOSED MEETING CERTIFICATION
BE IT RESOLVED at the Pittsylvania County Board of Supervisors (“Board”) Meeting
on July 20, 2021, the Board hereby certifies by a recorded vote that to the best of each Board
Member’s knowledge only public business matters lawfully exempted from the Open Meeting
requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion
authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If
any Board Member believes that there was a departure from the requirements of the Act, he shall
so state prior to the vote indicating the substance of the departure. The Statement shall be
recorded in the Board's Minutes.
Vote
Joe B. Davis Yes/No
Timothy W. Dudley Yes/No
Ben L. Farmer Yes/No
William V. (“Vic”) Ingram Yes/No
Charles H. Miller, Jr. Yes/No
Ronald S. Scearce Yes/No
Robert (“Bob”) W. Warren Yes/No
9.a
Packet Pg. 25