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05-18-2021 Business Meeting Agenda Packet BOARD OF SUPERVISORS BUSINESS MEETING Tuesday, May 18, 2021 – 7:00 PM Board Meeting Room 39 Bank Street, SE, Chatham, Virginia 24531 AGENDA 1. CALL TO ORDER (7:00 PM) 2. ROLL CALL 3. MOMENT OF SILENCE 4. PLEDGE OF ALLEGIANCE 5. AGENDA ITEMS TO BE ADDED 6. APPROVAL OF AGENDA 7. CONSENT AGENDA a. Minutes Approval (Staff Contact: Kaylyn M. McCluster) b. Bill List Approval (on-line); (Staff Contact: Kimberly G. Van Der Hyde) c. Community Action Month Proclamation Approval (Staff Contact: Kaylyn M. McCluster) d. VDH Vaccine Clinic MOU Approval (Staff Contact: Christopher C. Slemp) e. Old Blairs School/Southside High School Partial Real Estate Tax Abatement Extension Approval (Staff Contact: Richard N. Hicks) f. Mt. Hermon Convenience Center Land Purchase Approval (Staff Contact: Richard N. Hicks) g. Resolution # 2021-05-04 (Redistricting Split Precincts Waiver Application Submission Authorization); (Staff Contact: Kelly A. Keesee) h. Public Safety, Jail, and Sheriff's Office Uniform Contract Award Approval (Staff Contact: Connie M. Gibson) i. Naming Committee Appointments (Chairman Warren) Business Meeting - May 18, 2021 j. Matthew Arnold VHSL Golf State Championship Certificate Approval (Chairman Warren) k. Resolution # 2021-05-01 (Honoring Sheriff G. Harold Plaster) Adoption (Supervisor Ingram) l. Resolution # 2021-05-02 (Honoring F.A. Keatts) Adoption (Supervisor Ingram) m. Resolution # 2021-05-03 (Honoring H. Darrel Shelton) Adoption (Supervisor Ingram) 8. PRESENTATIONS a. Arnold Certificate Presentation (Chairman Warren) b. Community Action Month Proclamation Presentation (Chairman Warren) c. Plaster Resolution Presentation (Supervisor Ingram) d. Keatts Resolution Presentation (Supervisor Ingram) e. Shelton Resolution Presentation (Supervisor Ingram) 9. HEARING OF THE CITIZENS Each person addressing the Board under Hearing of the Citizens shall be a resident or land owner of the County, or the registered agent of such resident or land owner. Each person shall step up, give his/her name and district in an audible tone of voice for the record, and unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes. No person shall be permitted to address the Board more than once during Hearing of the Citizens. All remarks shall be addressed to the Board as a body and not to any individual member thereof. Hearing of the Citizens shall last for a maximum of forty-five (45) minutes. Any individual that is signed up to speak during said section who does not get the opportunity to do so because of the aforementioned time limit, shall be given speaking priority at the next Board meeting. Absent Chairman’s approval, no person shall be able to speak who has not signed up. 10. PUBLIC HEARINGS A. Rezoning Public Hearings Pursuant to Article V, Division 6, of the Pittsylvania County Zoning Ordinance, the Board of Supervisors have been empowered to hear and decide specific zoning issues and zoning map changes in support of said Ordinance. In accomplishing this important task, the Board is responsible for promoting the health, safety, and general public welfare of the citizens of Pittsylvania County. The Board must ensure that all of its decisions and regulations be directed to these goals and that each be consistent with the environment, the comprehensive plan, and in the best interest of Pittsylvania County, its citizens, and its posterity. Case 1: Public Hearing: Case R-21-007 Cornerstone Church of Christ; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural (Supervisor Miller) Business Meeting - May 18, 2021 Case 2: Public Hearing: Case R-21-008 Gregory & Janie Robinson; Rezoning from A-1, Agricultural District, and R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Supervisor Farmer) Case 3: Public Hearing: Case R-21-009 Haile Gatewood, Jr.; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Chairman Warren) Case 4: Public Hearing: Case R-21-010 Mark Redd; Rezoning from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District (Supervisor Miller) Case 5: Public Hearing: Case R-21-011; Jeremy & Julia Watson; Rezoning from RC-1, Residential Combined Subdivision District, to A-1, Agricultural District (Supervisor Dudley) Case 6: Public Hearing: Case R-21-012 Gentry Farms, LLC; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Supervisor Davis) B. Other Public Hearings Each person addressing the Board under a Public Hearing shall step up, give his/her name and district, and/or his/her place of residency for non-County citizens, in an audible tone of voice for the record, and unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes; speakers for a group shall be limited to ten (10) minutes. Speakers shall conclude their remarks at that time, unless the consent of the Board is affirmatively given to extend the speakers allotted time. Absent Chairman’s approval, no person shall be able to speak who has not signed up. 1. Public Hearing: VDOT Secondary Six (6)-Year Plan (Contact: Jay Craddock) 2. Public Hearing: Residential Waste Hauling PCC Revisions (Staff Contact: Chris Adcock) 3. Public Hearing: Temporary Camping/Campground Revisions (Staff Contact: Emily S. Ragsdale) 4. Public Hearing: Music Festival PCC Revisions (Staff Contact: Emily S. Ragsdale) 11. UNFINISHED BUSINESS 12. NEW BUSINESS a. Estate of Mary J. Walters Excess Funds Payment (Staff Contact: J. Vaden Hunt, Esq.) b. DRHA CDBG Planning Grant Submission Approval (Staff Contact: Emily S. Ragsdale) 13. MATTERS FROM WORK SESSION (IF ANY) 14. BOARD MEMBER REPORTS Business Meeting - May 18, 2021 15. COUNTY ADMINISTRATOR REPORTS 16. ADJOURNMENT Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Minutes Approval (Staff Contact: Kaylyn M. McCluster) Staff Contact(s): Kaylyn M. McCluster Agenda Date: May 18, 2021 Item Number: 7.a Attachment(s): 04-20-2021 Legislative Committee - DRAFT 04-20-2021 Economic Development Committee - DRAFT 04-20-2021 Work Session - DRAFT 04-20-2021 Business Meeting - DRAFT Reviewed By: 7.a Packet Pg. 5 April 20, 2021 Pittsylvania County Legislative Committee Meeting April 20, 2021 VIRGINIA: The Pittsylvania County Board of Supervisors’ Legislative Committee was held on April 20, 2021 in the Elections and Training Center, 18 Depot Street, Chatham, Virginia. Chairman Miller called the Meeting to Order at 2:00 PM. The following Members were present: Attendee Name Title Status Arrived Charles H. Miller, Jr. Chairman; Banister District Present 1:59 PM Ronald S. Scearce Supervisor; Westover District Present 1:59 PM Joe B. Davis Supervisor; Dan River District Present 1:49 PM ANY REVISIONS/ADDITIONS TO AGENDA None. APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Davis SECONDER: Scearce AYES: Miller, Scearce, Davis NEW BUSINESS a. Potential Private Residential Waste Hauler Ordinance Revisions (PCC §§ 17-4 and 17- 5); (C. Adcock) Adcock stated that recently the County has been approached by commercial entities seeking to haul and dispose of residential waste at the County’s Landfill. Due to this interest, County Staff reviewed the County’s existing related Ordinance and discovered it was lacking in detail, clarity, and proper safety measures to protect the County and the public. Motion to recommend that the full Board authorize the advertisement of the required Public Hearing at its May Business Meeting to potentially revise PCC § 17-5 as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Davis SECONDER: Scearce AYES: Miller, Scearce, Davis b. Potential Special Event Camping/Campgrounds Ordinance Revisions (PCC §§ 35-87 (New) and 35-138 (revised)); (E. Ragsdale) 7.a.a Packet Pg. 6 Attachment: 04-20-2021 Legislative Committee - DRAFT (2520 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Legislative Committee April 20, 2021 Ragsdale stated to ensure that the Pittsylvania County Zoning Ordinance can better regulate growing trends, specifically camping associated with special events and regulations governing approved campgrounds, County Community Development Staff has recommended the following attached amendments to the Pittsylvania County Code (“PCC”): (1) Create PCC § 35-87 (TEMPORARY CAMPING); and (2) Amend PCC § 35-138 (CAMPGROUNDS AND RECREATIONAL VEHICLE/CAMPER AREAS) Motion to recommend that the full Board authorize the advertisement of the required Public Hearing at its May Business Meeting to potentially add PCC § 35-87 to the PCC and amend PCC § 35-138 as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Davis SECONDER: Scearce AYES: Miller, Scearce, Davis c. Potential Revisions to PCC Chapter 10 (Music Festivals); (E. Ragsdale) Ragsdale stated that Pittsylvania County Code (“PCC”), Chapter 10 (Music Festivals) regulates music or entertainments festivals conducted in open spaces that continue for longer than six (6) hours. Since this Ordinance has not been revised since 1991, and with large planned future music festivals in the County there is a need for potential revisions to ensure that the Ordinance remains relevant and that the interest of the public health, safety, and welfare of the County residents continue to be protected. Motion to authorize the advertisement of the Public Hearing for potential changes at the May meeting. RESULT: APPROVED [UNANIMOUS] MOVER: Davis SECONDER: Scearce AYES: Miller, Scearce, Davis d. Potential Community Solar Revisions (PCC §§ 35-35; 35-141(C), (D), (E), and (F)); (E. Ragsdale) In 2020, the Virginia General Assembly passed legislation allowing Community Solar Projects within the Dominion Energy service area. Currently, these facilities are considered Utility Scale Solar Energy Facilities. Based on 2020 Amendments to Pittsylvania County Code (‘PCC”) § 35- 141(C), the locations of these Community Solar Energy Projects would be restricted based on the requirement that Utility Scale Solar Energy Facilities cannot be located less than five (5) miles from any other Utility Scale Solar Energy Facility. Below are proposed text amendments submitted to Community Development Staff by Bean, 7.a.a Packet Pg. 7 Attachment: 04-20-2021 Legislative Committee - DRAFT (2520 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Legislative Committee April 20, 2021 Kinney & Korman, Attorneys for an interested Solar Developer, that propose the following: (1) Amendment to PCC § 35-35 to include a definition for a “Community Solar Energy Facility;” and (2) Amendment to PCC § 35-141, excluding Community Scale Solar Energy Facilities from the five (5) mile requirement and allowing for reduced setbacks. Motion to keep the County's current Solar Ordinance as it is written. RESULT: APPROVED [UNANIMOUS] MOVER: Davis SECONDER: Scearce AYES: Miller, Scearce, Davis MATTERS FROM COMMITTEE MEMBERS None. ADJOURNMENT Motion to adjourn. RESULT: ADOPTED [UNANIMOUS] MOVER: Scearce SECONDER: Davis AYES: Miller, Scearce, Davis Miller adjourned the Meeting at 2:33 PM 7.a.a Packet Pg. 8 Attachment: 04-20-2021 Legislative Committee - DRAFT (2520 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) April 20, 2021 Regular Meeting Pittsylvania County Economic Development Committee Meeting April 20, 2021 VIRGINIA: The Pittsylvania County Board of Supervisors’ Economic Development Committee was held on April 20, 2021, in the Elections and Training Center, 18 Depot Street, Chatham, Virginia. Chairman Warren called the Meeting to Order at 3:00 PM. The following Members were present: Attendee Name Title Status Arrived Robert ("Bob") W. Warren Chairman; Chatham Blairs District Present 2:37 PM Ronald S. Scearce Supervisor; Westover District Present 2:36 PM Timothy W. Dudley Supervisor; Staunton River District Present 2:35 PM AGENDA ITEMS TO BE ADDED None. APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Scearce SECONDER: Dudley AYES: Warren, Scearce, Dudley NEW BUSINESS a. Staunton River Plastics, LLC Financing Update (Staff Contact: Matthew D. Rowe) Rowe stated that on April 15, 2021, the Pittsylvania County Industrial Development Authority (“IDA”) approved a construction contract and package with ARCO Design-Build for the construction of a 150,000 sq. ft. turn-key manufacturing facility for a price of $9,732,406 or $65.77/sq. ft. County Economic Development Staff and Staunton River Plastics, LLP (“Company”), vetted and received estimates from three (3) developers and four (4) builders (note: ARCO’s per square foot price was more than $5/sq. ft. cheaper than the nearest competitor). The scope not only includes a move-in ready concrete tilt-up building, but also improvements to the rail sideline, construction of parking areas, and drainage improvements. Moreover, due to ARCO’s size and relationship with steel sources, the Project was not impacted by the rise of steel prices. During its April 15, 2021, Meeting, the IDA approved “Bank Term Sheet Option #2” with American National Bank for a construction loan up to $8,592,280, amortized on a twenty-five (25)-year schedule with a seven (7)-year balloon at 3.55% (a formal solicitation process was conducted by the County’s financial consultant). Also at the Meeting, the IDA approved a Facility Lease (already signed by the Company) and Facility Lease Amendment (a one (1)-page 7.a.b Packet Pg. 9 Attachment: 04-20-2021 Economic Development Committee - DRAFT (2520 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Economic Development Committee April 20, 2021 amendment document reflecting final bank terms) that results in the Company paying the IDA a lease rate equal to or more than the monthly mortgage, plus $1,500 per month financing fee, in addition to the Company making an up-front rental payment of $1,504,012.65. All stormwater and land disturbance permits are in hand, and once financial closing occurs, ground will immediately be broken. The construction period is roughly ten (10) to twelve (12) months. The Board will need to approve a Moral Obligation at its April 2021 Business Meeting to stay on the current track of financial closing in early May 2021. American National Bank has ordered an expedited appraisal and is proactively conducting is title due diligence and work. b. Danville IDA-Pittsylvania IDA Shell Building Update (Staff Contact: Matthew D. Rowe) Rowe stated that at its April 15, 2021, Meeting, the IDA tabled their consideration of the Blairs Construction (“Contractor”) Contract for a 30,000 square foot shell building in the Cyber Park. In doing so, the IDA directed County Staff to do the following: (1) Work with the City IDA and Contractor to develop an itemized budget, more clear scope of construction, and design-build specifics; (2) Establish/finalize financing terms/specifics; (3) Create a Memorandum of Understanding between the County IDA and City IDA regarding financing and revenue details; and (4) Finalize the final approved location of the Facility (dependent on RIFA’s final approval); and (5) Transmit a letter to City IDA Staff outlining all the above. Once the information is received, the IDA is willing to have a Special Called Meeting to expedite the Project. For reference, the County and City IDAs agreed earlier this year to jointly develop and finance the 30,000 sq. ft. shell building on a lot in the Cyber Park. County Staff is working with several potential end tenants and there is a high likelihood that the project will morph into a build-to-suit facility. MATTERS FROM COMMITTEE MEMBERS None. CLOSED SESSION Motion to enter Closed Session by Dudley, seconded by Scearce. Motion unanimously approved by Committee. The Committee entered Closed Session at 3:14 PM. 7.a.b Packet Pg. 10 Attachment: 04-20-2021 Economic Development Committee - DRAFT (2520 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Economic Development Committee April 20, 2021 RESULT: ADOPTED [UNANIMOUS] MOVER: Scearce SECONDER: Dudley AYES: Warren, Scearce, Dudley a. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (Staff Contact: Matthew D. Rowe) (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject Matters: Projects Matterhorn, FX, Solomon, Aurora, Darwin, Thin Foil, Foam, Installation, and Map Purpose: Economic Development Updates on Unannounced Industries/Prospective Businesses RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION The Committee returned to Open Session at 3:31 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ Economic Development Committee Meeting on April 20, 2021, the Committee hereby certifies by a recorded vote that to the best of each Committee Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Committee’s Minutes. Vote Scearce Yes Dudley Yes Warren Yes Motion to recess Meeting until conclusion of the tonight’s Business Meeting. 7.a.b Packet Pg. 11 Attachment: 04-20-2021 Economic Development Committee - DRAFT (2520 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Economic Development Committee April 20, 2021 RESULT: ADOPTED [UNANIMOUS] MOVER: Scearce SECONDER: Dudley AYES: Warren, Scearce, Dudley Warren reconvened the Meeting at 8:25 PM. The Board returned to Open Session at 8:55 PM and the following Certification was recorded. PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors’ Economic Development Committee Meeting on April 20, 2021, the Committee hereby certifies by a recorded vote that to the best of each Committee Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Committee’s Minutes. Vote Scearce Yes Dudley Yes Warren Yes ADJOURNMENT Warren adjourned the Meeting at 8:56 PM. 7.a.b Packet Pg. 12 Attachment: 04-20-2021 Economic Development Committee - DRAFT (2520 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) April 20, 2021 Work Session Pittsylvania County Board of Supervisors Work Session April 20, 2021 VIRGINIA: Pittsylvania County Board of Supervisors’ Work Session was held on April 20, 2021, in the Elections and Training Center, 18 Depot Street, Chatham, Virginia. Robert W. Warren, Chairman, called the Meeting to Order at 4:30 PM. The following Members were present: CALL TO ORDER (4:30 PM) Attendee Name Title Status Arrived Robert ("Bob") W. Warren Chairman; Chatham Blairs District Present 4:36 PM Ronald S. Scearce Vice-Chairman; Westover District Present 4:35 PM Joe B. Davis Supervisor; Dan River District Present 4:36 PM Timothy W. Dudley Supervisor; Staunton River District Present 4:35 PM Ben L. Farmer Supervisor; Callands-Gretna District Present 4:35 PM William ("Vic") Ingram Supervisor; Tunstall District Present 4:35 PM Charles H. Miller Supervisor; Banister District Present 4:36 PM AGENDA ITEMS TO BE ADDED Motion to add Cascade and Mount Cross Fire Department discussion to the Agenda. There was discussion regarding trucks for Cascade and Mount Cross Fire Departments and there was consensus from the Board to add this item to the Business Meeting Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Ingram SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Scearce SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller PRESENTATIONS a. VDOT Secondary Roads Six-(6) Year Plan Presentation (Presenter: Jay Craddock); (15 minutes) 7.a.c Packet Pg. 13 Attachment: 04-20-2021 Work Session - DRAFT (2520 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors April 20, 2021 Work Session Jay Craddock, of VDOT. presented the Board an update on VDOT’s Secondary Six-Year Plan for the County. Authorization to conduct the associated legally required Public Hearing at the Board’s May Business Meeting is on tonight’s Consent Agenda. Below are the proposed Roads to be added to the Six Year Plan. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. County Summer Youth Work Program Discussion (Staff Contact: Richard N. Hicks); (15 minutes) Recently, the City of Danville, Virginia, announced a Youth Summer Work Program (“Program”) that was created with the partnership of several different agencies. At Supervisor Miller’s request, County Staff convened a meeting with various agencies to determine if a similar Program was a possibility for County residents. Representatives from The Institute, Pittsylvania County Community Action (“PCCA”), The West Piedmont Workforce Development Board, County Schools, and County met to determine such a Program’s feasibility for County youth. Dr. Julie Brown, Director of Advanced Learning at the Institute, was able to develop a Concept Paper on how a Program might look and what agencies would be participating if approved. Dr. Brown believes that a case could be easily made to utilize upcoming COVID funds to cover the County’s cost. PCCA may have additional funds, but most of those are based on income and have certain restrictions. The Program’s plan proposes to hire twenty (20) County youth for the 7.a.c Packet Pg. 14 Attachment: 04-20-2021 Work Session - DRAFT (2520 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors April 20, 2021 Work Session Program. The County’s School System will provide summer transportation and identify potential youth for the Program. Motion to take a total of students from twenty (20) to twenty-five (25) and to appropriate up to $75,000 from the County’s future Cares Act funds to fund twenty-five (25) County students to participate in the County’s 2021 Summer Youth Program. RESULT: APPROVED [UNANIMOUS] MOVER: Davis SECONDER: Ingram AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller c. Solar Taxation Update (Staff Contacts: Emily S. Ragsdale and the Honorable Robin C. Goard); (30 minutes) Ragsdale and Goard were present discuss Solar Taxation. Goard presented the total expected lifetime revenue for the current solar farms that are in the County when using revenue sharing. Revenue sharing was not allowed under the State Code originally, but there has been a change that now allows that going forward. d. Committee Recommendations (Staff Contact: David M. Smitherman); (5 minutes) Hunt provided the following items that will be added to the night’s Business Meeting Agenda: Add to Presentations: (A) Special Agent Dwyer Resolution/Plaque Presentation (Sheriff Taylor) Add to New Business: (A) Temporary County Music Festival Permitting Suspension (B) Mt. Cross/Cascade Fire Truck Purchase Funding to New Business Add to Matters from Work Session: (A) County Summer Youth Work Program Funding (B) Legislative Committee Recommendations -Advertise public hearing at Board’s May Business Meeting for potential revisions to the following County Ordinances: (i) Private Waste Hauling Ordinance (PCC Sections 17-4 and 17-5); (ii) Music Festivals Ordinance (PCC Chapter 10); 7.a.c Packet Pg. 15 Attachment: 04-20-2021 Work Session - DRAFT (2520 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors April 20, 2021 Work Session (iii) Temporary Camping and County’s Campgrounds Ordinances (PCC Sections 35-87 (new) and 35-138 (revised)); and (iv) No change to County’s current Solar Ordinance; rejection of proposed Community Solar text amendments to PCC Sections 35-35, 35-141(C), (D), and (E). BUSINESS MEETING DISCUSSION ITEMS None. CLOSED SESSION The Board entered Closed Session at 5:44 PM. RESULT: ADOPTED [UNANIMOUS] MOVER: Davis SECONDER: Farmer AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller a. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (Staff Contact: J. Vaden Hunt, Esq.) (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matters: RDOF Legal Agreement; Keeling VFD Probationary Status; Cool Branch/Franklin EMS Agreement Purpose: Legal Consultations/Advice Regarding the Same RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION The Board returned to Open Session at 6:42 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Pittsylvania County Board of Supervisors (“Board”) on April 20, 2021, Meeting, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Davis Yes Dudley Yes 7.a.c Packet Pg. 16 Attachment: 04-20-2021 Work Session - DRAFT (2520 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors April 20, 2021 Work Session Farmer Yes Ingram Yes Miller Yes Scearce Yes Warren Yes Motion to recess Meeting until conclusion of the Business Meeting tonight. RESULT: APPROVED [UNANIMOUS] MOVER: Ingram, SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller Warren reconvened the Meeting at 8:57 PM. The Board returned to Open Session and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors (the “Board”) on April 20, 2021, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Davis Yes Dudley Yes Farmer Yes Ingram Yes Miller Yes Scearce Yes Warren Yes ADJOURNMENT Warren adjourned the Meeting at 9:32 PM. 7.a.c Packet Pg. 17 Attachment: 04-20-2021 Work Session - DRAFT (2520 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) April 20, 2021 Business Meeting Pittsylvania County Board of Supervisors Business Meeting April 20, 2021 VIRGINIA: The Business Meeting of the Pittsylvania County Board of Supervisors was held on April 20, 2021, in the Board Meeting Room, 39 Bank Street, SE, Chatham, Virginia. Chairman Warren called the Meeting to Order at 7:00 PM. The following Members were present: CALL TO ORDER (7:00 PM) Attendee Name Title Status Robert ("Bob") W. Warren Chairman; Chatham Blairs District Present Ronald S. Scearce Vice-Chairman; Westover District Present Joe B. Davis Supervisor; Dan River District Present Timothy W. Dudley Supervisor; Staunton River District Present Ben L. Farmer Supervisor; Callands-Gretna District Present William ("Vic") Ingram Supervisor; Tunstall District Present Charles H. Miller, Jr. Supervisor; Banister District Present AGENDA ITEMS TO BE ADDED Motion to add the following items to the Agenda: Add to Presentations: (A) Special Agent Dwyer Resolution/Plaque Presentation (Sheriff Taylor) Add to New Business: (A) Temporary County Music Festival Permitting Suspension (B) Mt. Cross/Cascade Fire Truck Purchase Funding to New Business Add to Matters from Works Session: (A) County Summer Youth Work Program Funding (B) Legislative Committee Recommendations 7.a.d Packet Pg. 18 Attachment: 04-20-2021 Business Meeting - DRAFT (2520 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors April 20, 2021 Business Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: Ingram SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller APPROVAL OF AGENDA Motion to approve Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Davis SECONDER: Ingram AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller CONSENT AGENDA Motion to approve Consent Agenda. Farmer abstained from voting on item 7m, due to family relation ties. RESULT: ADOPTED [UNANIMOUS] MOVER: Dudley SECONDER: Ingram AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller a. Minutes Approval (Staff Contact: Kaylyn M. McCluster) b. BOS Bylaws Revisions Approval (add Naming Committee and Danville Utilities Commission to Chairman Annual Appointments); (Staff Contact: Kaylyn M. McCluster) c. VDOT Secondary Six (6)-Year Public Hearing Advertisement Authorization (Staff Contact: Kaylyn M. McCluster) d. Elections and Training Center Joint Use Agreement Approval (Staff Contact: Kaylyn M. McCluster) e. Resolution # 2021-04-02 (Honoring SSRA James J. Dwyer) Adoption (Staff Contact: Kaylyn M. McCluster) f. AmeriCorps National Service Recognition Day Proclamation Adoption (Staff Contact: Kaylyn M. McCluster) g. National Law Day Proclamation Adoption (Staff Contact: Kaylyn M. McCluster) h. National Teacher Appreciation Day/Week Proclamation Adoption (Staff Contact: Kaylyn M. McCluster) i. National Police Week Proclamation Adoption (Staff Contact: Kaylyn M. McCluster) 7.a.d Packet Pg. 19 Attachment: 04-20-2021 Business Meeting - DRAFT (2520 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors April 20, 2021 Business Meeting j. National EMS Week Proclamation Adoption (Staff Contact: Kaylyn M. McCluster) k. Bill List Approval (on-line); (Staff Contact: Kimberly G. Van Der Hyde) l. J&J Truck Sales, Inc., Local Performance Agreement Approval (Staff Contact: Matthew D. Rowe) m. County COVID-19 Vaccination Clinic Lease Ratification (Staff Contact: Christopher C. Slemp) n. Public Safety Ride-Along Program Waiver Approval (Staff Contact: Christopher C. Slemp) o. Revised EMS Billing Rates Approval (Effective 7/1/21); (Staff Contact: Christopher C. Slemp) p. Meadow Ridge Ct. Convenience Center Easement Acceptance (Staff Contact: Chris Adcock) q. Wayside Park Engineering Analysis Contract Approval (Staff Contact: Justin Price) r. Wayside Park Creek Trout Stocking Permission and Intent to Hold Youth Fishing Day Approval (Staff Contact: Justin Price) s. IDA Appointment (Banister Representative); (Dexter Miller); (Contact: Supervisor Miller) t. Danville-Pittsylvania Community Services Board Appointment (Banister District Representative); (Rev. Joseph Chambers); (Supervisor Miller) ITEMS REMOVED FROM CONSENT AGENDA None. PRESENTATIONS a. AmeriCorps National Service Recognition Day Proclamation Presentation (Contact: Chairman Warren) Dr. Julie Brown, Director of Advanced Learning, The Institute for Advanced Learning and Research, was present to accept the AmeriCorps National Service Recognition Day Proclamation from Chairman Warren. b. Special Agent Dwyer Resolution Presentation Special Agent Dwyer was present to receive Resolution # 2021-04-02 from Sheriff Taylor. HEARING OF THE CITIZENS None. PUBLIC HEARINGS Rezoning Public Hearings Case 1: Public Hearing: Case R-21-005; Mabel Doss; Rezoning from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District (Supervisor Dudley) 7.a.d Packet Pg. 20 Attachment: 04-20-2021 Business Meeting - DRAFT (2520 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors April 20, 2021 Business Meeting In Case R-21-005, Mabel Doss (“Petitioner”), has petitioned to rezone 2.01 acres, from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District, (to consolidate with an adjacent parcel of land zoned R-1). The subject property is located on State Road 930/Sycamore Road, in the Staunton River Election District. Once the property is rezoned to R-1, all uses listed under Pittsylvania County Code § 35-222 are permitted. On March 2, 2021, the Planning Commission recommended, with no opposition, that the Petitioner’s request be granted. Warren opened the Public Hearing at 7:25 PM. No one signed up to speak and Warren closed the Public Hearing at 7:26 PM. Motion to approve the rezoning of 2.01 acres, from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District, to allow the subject property to be consolidated with an adjacent parcel. The rezoning would be consistent with the County’s Comprehensive Plan. RESULT: APPROVED [UNANIMOUS] MOVER: Dudley SECONDER: Miller AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller Case 2: Public Hearing: Case R-21-006; Frank Martin and Linda Stroud; Rezoning from MHP, Residential Manufactured Housing Park District, to A-1, Agricultural District (Supervisor Scearce) In Case R-21-006, Frank Martin and Linda Stroud (“Petitioners”), have petitioned to rezone 19.47 acres, from MHP, Residential Manufactured Housing Park District, to A-1, Agricultural District, (to allow for agricultural use). The subject property is located on State Road 746/Golf Club Road, in the Westover Election District. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35- 178 are permitted. On March 2, 2021, the Planning Commission recommended, with no opposition, that the Petitioners’ request be granted. Warren opened the Public Hearing at 7:27 PM. Frank Martin was present to represent the Petition. No one signed up to speak and Warren closed the Public Hearing at 7:28 PM. Motion to approve the rezoning of 19.47 acres, from MHP, Residential Manufactured Housing Park District, to A-1, Agricultural District, to for agricultural use. The rezoning would be consistent with the County’s Comprehensive Plan. 7.a.d Packet Pg. 21 Attachment: 04-20-2021 Business Meeting - DRAFT (2520 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors April 20, 2021 Business Meeting RESULT: APPROVED [UNANIMOUS] MOVER: Scearce SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller Other Public Hearings 1. Public Hearing: Disposition of a Portion of County Landfill Property to AC Power, LLC, for Solar Land Lease Option Agreement (Staff Contact: Richard N. Hicks) After reviewing several proposals for solar development at the County Landfill, the Board recently approved a potential lease with AC Power, LLC (“AC Power”), to develop a solar project thereon. Prior to submitting a proposal to any potential power provider such as Dominion, AC Power will need to perform its due diligence on the property and gather the necessary information to submit a competitive proposal. AC Power is proposing a two (2)-year Land Lease Option (“Option”) for this process. After an initial term of six (6) months after execution of the Option, AC Power will pay the County $2,500 per quarter during the Option’s term. If a project is approved and an actual Lease Agreement is executed, AC Power will pay the County $7,500 per MW-dc installed each year during the term of the Lease with an annual escalator of one and one-half percent (1.5%). The County has negotiated a one (1) year lease with the option to renew for a one (1) year term. Warren opened the Public Hearing at 7:31 PM. No one signed up to speak and Warren closed the Public Hearing at 7:31 PM. Motion to authorize the County Administrator to execute the attached Option with AC Power as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Davis SECONDER: Dudley AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller 2. Public Hearing: Disposition of Old Blairs Middle School/Southside High School to Mid-Atlantic Foundation, Inc., and Approval of Other Related Easements and Documents (Staff Contact: Richard N. Hicks) Several months ago, the Board held a Public Hearing and agreed to donate the former Blairs Middle School/Southside High School property (“Property”) to Landmark Development (“Landmark”) to renovate the Property into apartments. Landmark has obtained its financing and is ready to proceed with the Project. Landmark has recently requested that the Property be donated to Mid-Atlantic Foundation, Inc. (“Mid-Atlantic”), a non-profit, which will provide them with more flexibility and funding opportunities. The final development will be owned and operated by Blairs School Apartments, LLC. 7.a.d Packet Pg. 22 Attachment: 04-20-2021 Business Meeting - DRAFT (2520 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors April 20, 2021 Business Meeting Prior to the disposition of the property, the Board is legally required to conduct a Public Hearing to approve the transfer of the Property, the Owner’s Affidavit and Indemnity, a temporary construction easement for sewer, a Deed of Sewer Easement, an Assignment of Donation Agreement to Mid-Atlantic, a Deed of Lease for the Auditorium to the County, and an Access and Parking Easement and Maintenance Agreement. The Public Hearing has been properly advertised. Sam Sari, with Landmark Development, was in attendance to provide the Board with an update on the Project. Warren opened the Public Hearing at 7:42 PM. No one signed up to speak and Warren closed the Public Hearing at 7:42 PM. Motion to approve the donation of the Property to Mid-Atlantic and authorize the Chairman to execute the related documents as substantially presented. RESULT: APPROVED [UNANIMOUS] MOVER: Scearce SECONDER: Ingram AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller UNFINISHED BUSINESS None. NEW BUSINESS a. Resolution # 2021-04-05 (Support for 1% Local Sales Tax Referendum for County School Renovation/Construction) Adoption (Staff Contact: J. Vaden Hunt, Esq.) Resolution # 2021-04-05 is a Resolution initiating a Referendum to authorize the County to levy a general retail sales tax at a rate to not exceed one percent (1%) to provide revenue solely for capital projects for the construction or renovation of County Schools in accordance with Virginia Code § 58.1-605.1. Motion to adopt attached Resolution # 2021-04-05 as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Davis SECONDER: Scearce AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller b. Moral Obligation Agreement between County and American National Bank and Trust Approval (Staff Contact: Matthew D. Rowe) On May 8, 2020, Governor Northam and the Staunton River Regional Industrial Facility Authority (“SR RIFA”) announced Staunton River Plastics, LLC (“Company’), a wholly-owned subsidiary of Rage Corporation (with a plastics facility in the region and another facility and headquarters in Ohio) would construct a new facility that would result in $34M in investment 7.a.d Packet Pg. 23 Attachment: 04-20-2021 Business Meeting - DRAFT (2520 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors April 20, 2021 Business Meeting and two hundred (200) new jobs over a four (4)-year period from Phase 1 facility construction. Due to COVID delays and the Company securing additional lucrative contracts, the County’s Industrial Development Authority (“IDA”) decided that it would be mutually beneficial for it and the Company for the IDA to finance the construction and entered a guaranteed long-term lease with the Company. As such, the County IDA requested County Staff to solicit term sheets from financial institutions. A term sheet option has been selected from this process. As part of the loan closing, the financial institution selected, American National Bank, is requiring the County Board to formally approve a Moral Obligation securing the Project’s financing. All construction permits have been received and groundbreaking will occur immediately after loan closing (note: Company has already located two (2) large silos on the site and has purchased and is storing numerous pieces of equipment for the operation). Motion for the Board to approve the attached Moral Obligation as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Dudley SECONDER: Ingram AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller c. Resolution # 2021-04-03 (Supporting Abandonment of Portion of Ringgold Industrial Parkway (S.R. 1270) for Intertape Expansion) Adoption (Staff Contact: Matthew D. Rowe) At its February 16, 2021, Business Meeting, the Board determined, via a unanimous, affirmative vote, that no public necessity exists for the continuance of the following County public road: a portion of SR 1270, Ringgold Industrial Parkway. On February 23, 2021, as required by Virginia Code, the Board sent a formal notice of its intent to abandon the road to the VDOT Commissioner. Furthermore, again required by Virginia Code, a notice of intent to abandon was posted in three (3) locations along the road and a notice was published in two (2) issues of The Chatham Star Tribune giving the public a chance to request a related Public Hearing. No one requested a Public Hearing. Motion to adopt the Resolution # 2021-04-03 as presented and authorize the County Administrator to execute and submit any related necessary documentation to VDOT. RESULT: APPROVED [UNANIMOUS] MOVER: Davis SECONDER: Scearce AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller d. Resolution # 2021-04-04 (Supporting Naming "William H. Pritchett Memorial Bridge") Adoption (Contact: Supervisor Miller) The Board is committed to recognizing and celebrating the County’s historical heritage and contributions made thereto by its citizens. Virginia Code § 33.2-213 authorizes the 7.a.d Packet Pg. 24 Attachment: 04-20-2021 Business Meeting - DRAFT (2520 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors April 20, 2021 Business Meeting Commonwealth Transportation Board to give suitable names to state highways, bridges, interchanges, and other transportation facilities and change the names of any highways and bridges, interchanges, or other transportation facilities forming a part of the systems of state highways. Supervisor Miller desires to name the Business 29 North Bridge in Blairs, Virginia, the “William H. Pritchett Memorial Bridge.” Motion to approve Resolution # 2021-04-04 supporting naming the Business U.S. 29 North Bridge in Blairs the “William H. Pritchett Memorial Bridge. RESULT: APPROVED [UNANIMOUS] MOVER: Miller SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller e. Temporary County Music Festival Permitting Suspension Motion to temporarily suspend the issuance of any County Music Festival Permits until the Board of Supervisors can adopt revisions to Pittsylvania County Code, Chapter 10, Music Festivals, anticipated to occur at the Board’s May Business Meeting, following the conducting of the legally required related Public Hearing. RESULT: APPROVED [UNANIMOUS] MOVER: Davis SECONDER: Miller AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller f. Mt. Cross/Cascade Fire Truck Purchase Funding Motion to appropriate funding from the County’s Capital Improvement Fund for the purchase of one fire truck each for Cascade and Mt. Cross Volunteer Fire Departments immediately following the Board of Supervisors’ July Business Meeting and that all future Fire and EMS apparatus purchases shall thereafter follow the Fire and Rescue Commission’s Recommended Apparatus Replacement Schedule to be developed and adopted in the near future. RESULT: APPROVED [UNANIMOUS] MOVER: Davis SECONDER: Ingram AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller MATTERS FROM WORK SESSION (IF ANY) a. County Summer Youth Work Program Funding Motion to appropriate up to $75,000 from the County’s future Cares Act funds to fund twenty- five (25) County students to participate in the County’s 2021 Summer Youth Program. 7.a.d Packet Pg. 25 Attachment: 04-20-2021 Business Meeting - DRAFT (2520 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors April 20, 2021 Business Meeting RESULT: APPROVED [UNANIMOUS] MOVER: Davis SECONDER: Miller AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller b. Legislative Committee Recommendations Motion to advertise Public Hearing at Board’s May Business Meeting for potential Revisions to the following County Ordinances: (i) Private Waste Hauling Ordinance (PCC Sections 17-4 and 17-5); (ii) Music Festivals Ordinance (PCC Chapter 10); (iii) Temporary Camping and County’s Campgrounds Ordinances (PCC Sections 35-87 (new) and 35-138 (revised)); and (iv) No change to County’s current Solar Ordinance; rejection of proposed Community Solar text amendments to PCC Sections 35-35, 35- 141(C), (D), and (E). RESULT: APPROVED [UNANIMOUS] MOVER: Miller SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller BOARD MEMBER REPORTS • Ingram stated it is an honor to support the naming of the bridge in honor of Mr. Pritchett. He stated that Grace Clark was involved in a horrible accident that resulted in the loss of her right foot and to continue prayers for her and her family. • Miller stated that he was served by Ms. Pritchett and she was also a very pleasant and delightful person. She wished she could be in attendance tonight. • Davis stated that Ms. Pritchett lives in his District and he spoke highly of her as well. He thanked the Board and County Staff for their hard work. • Scearce stated the Friends of NRA banquet is coming on May 6, 2021 at the Olde Dominion Agricultural Center. The money raised will stay in the community and goes to help the Boy Scouts. • Warren thanked County Staff for their work in the communication to the citizens when one convenience center site had to be closed early. He also thanked the Board and Staff for the emails, calls, and messages during the loss of his mother-in-law. COUNTY ADMINISTRATOR REPORTS Smitherman stated the County is inundated with Spring cleaning which is causing overflow at the Convenience Centers. The railroad crossing in Dry Fork will be closed next week, Monday- Thursday. He also congratulated Darrell Dalton and Susan Dillon for their retirement from the County. 7.a.d Packet Pg. 26 Attachment: 04-20-2021 Business Meeting - DRAFT (2520 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors April 20, 2021 Business Meeting ADJOURNMENT Warren adjourned the Meeting at 8:22 PM. 7.a.d Packet Pg. 27 Attachment: 04-20-2021 Business Meeting - DRAFT (2520 : Minutes Approval (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Bill List Approval (on-line); (Staff Contact: Kimberly G. Van Der Hyde) Staff Contact(s): Kimberly G. Van Der Hyde Agenda Date: May 18, 2021 Item Number: 7.b Attachment(s): Reviewed By: SUMMARY: At each of the Board’s Business Meetings, the County’s Auditors recommend the Board review payments made by the County as oversight of County Fund expenditures. Said Bill List is found at the below link: https://weblink.pittgov.net/WebLink/Browse.aspx?id=408975&dbid=0&repo=PittGovDocs FINANCIAL IMPACT AND FUNDING SOURCE: Not applicable. RECOMMENDATION: County Staff recommends the Board approve the County’s 2021 April Bill List as presented. MOTION: “I make a Motion to approve the County’s 2021 April Bill List as presented.” 7.b Packet Pg. 28 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Community Action Month Proclamation Approval (Staff Contact: Kaylyn M. McCluster) Staff Contact(s): Kaylyn M. McCluster Agenda Date: May 18, 2021 Item Number: 7.c Attachment(s): 05-18-2021 Community Action Month Reviewed By: SUMMARY: Annually, the Board supports Community Action Awareness Month. Community Action has made essential contributions to individuals and families across this Nation by creating economic opportunities and strengthening communities. For the Board’s review and consideration, attached is a Proclamation declaring May as Community Action Month in the County. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board approve the attached Proclamation as presented declaring May as Community Action Month in the County. MOTION: “I make a Motion to approve the attached Proclamation as presented.” 7.c Packet Pg. 29 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS ______________________________________________________________________________ COMMUNITY ACTION MONTH PROCLAMATION (MAY 2021) ______________________________________________________________________________ VIRGINIA: At its Business Meeting on Tuesday, May 18, 2021, the Pittsylvania County Board of Supervisors (“Board”) adopted the following Proclamation: WHEREAS, Community Action has made essential contributions to individuals and families across this Nation by creating economic opportunities and strengthening Communities; and WHEREAS, Community Action is a robust state and local force connecting people to life-changing services and creating pathways to prosperity in ninety-nine percent (99%) of all American Counties; and WHEREAS, Community Action builds and promotes economic stability as an essential aspect of enabling and enhancing stronger communities and stable homes; and WHEREAS, Community Action promotes Community-wide solutions to challenges throughout the Nation’s cities, suburbs, and rural areas; and WHEREAS, Community Action delivers innovative services and supports that create greater opportunities for families and children to succeed; and WHEREAS, Community Action insists on Community participation and involvement, ensuring that all Community sectors have a voice and will be heard; and WHEREAS, Community Action is celebrating fifty-five (57) years of innovation, impact, and providing proven results for Americans. NOW, THEREFORE, the Board does hereby proclaim May 2021 as Community Action Month in recognition of the hard work and dedication of the Pittsylvania County Community Action Agency, and May 21, 2021, as Community Awareness Day throughout the County. Given under my hand this 18th day of May, 2021. ___________________________________ Robert (“Bob”) W. Warren, Chairman Pittsylvania County Board of Supervisors ___________________________________ David M. Smitherman, Clerk Pittsylvania County Board of Supervisors 7.c.a Packet Pg. 30 Attachment: 05-18-2021 Community Action Month (2521 : Community Action Month Proclamation Approval (Staff Contact: Kaylyn M. Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: VDH Vaccine Clinic MOU Approval (Staff Contact: Christopher C. Slemp) Staff Contact(s): Christopher C. Slemp Agenda Date: May 18, 2021 Item Number: 7.d Attachment(s): Pitt County Vaccination Sites MOU Reviewed By: SUMMARY: The attached proposed Memorandum of Understanding (“MOU”) between the County and the Pittsylvania-Danville Health District is required to be executed so the County can seek reimbursement from FEMA for the rent for the associated vaccine clinic space. FINANCIAL SOURCE AND FISCAL IMPACT: None. MOU necessary for FEMA vaccine clinic rent reimbursement. RECOMMENDATION: County Staff recommends the Board authorize the execution of the attached MOU as presented. MOTION: “I make a Motion to approve the execution of the attached MOU as presented.” 7.d Packet Pg. 31 7.d.a Packet Pg. 32 Attachment: Pitt County Vaccination Sites MOU (2539 : VDH Vaccine Clinic MOU Approval (Staff Contact: Christopher C. Slemp)) 7.d.a Packet Pg. 33 Attachment: Pitt County Vaccination Sites MOU (2539 : VDH Vaccine Clinic MOU Approval (Staff Contact: Christopher C. Slemp)) 7.d.a Packet Pg. 34 Attachment: Pitt County Vaccination Sites MOU (2539 : VDH Vaccine Clinic MOU Approval (Staff Contact: Christopher C. Slemp)) 7.d.a Packet Pg. 35 Attachment: Pitt County Vaccination Sites MOU (2539 : VDH Vaccine Clinic MOU Approval (Staff Contact: Christopher C. Slemp)) 7.d.a Packet Pg. 36 Attachment: Pitt County Vaccination Sites MOU (2539 : VDH Vaccine Clinic MOU Approval (Staff Contact: Christopher C. Slemp)) 7.d.a Packet Pg. 37 Attachment: Pitt County Vaccination Sites MOU (2539 : VDH Vaccine Clinic MOU Approval (Staff Contact: Christopher C. Slemp)) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Old Blairs School/Southside High School Partial Real Estate Tax Abatement Extension Approval (Staff Contact: Richard N. Hicks) Staff Contact(s): Richard N. Hicks Agenda Date: May 18, 2021 Item Number: 7.e Attachment(s): Southside Lofts - Board of Supervisors Consent Letter - Partial Exemption from Taxation Tax Partial Exemption - Southside Reviewed By: SUMMARY: On March 12, 2019, the Board approved a partial tax exemption for the proposed Southside Loft Apartments Project (“Project”). A copy of the adopted Ordinance is attached for the Board’s review and information. Construction on the Project was to start within eighteen (18) months after the adoption of the Ordinance. Due to the COVID Pandemic and the complexity of the Project, the Project has taken longer to develop. At the April Board Meeting, the Board approved all the necessary documents to transfer ownership of the property to the developer. The developer anticipates starting construction within the next sixty (60) to ninety (90) days and is requesting that the partial tax exemption deadline be extended until the end of 2021. A letter from the developer requesting the extension is attached for the Board’s review and information. Per the original Ordinance, the estimated cost was close to $5 million dollars and now the estimated cost is closer to $12 million dollars, so projected tax revenues have increased. FINANCIAL IMPACT AND FUNDING SOURCE: After construction is complete, the developer will pay taxes on fifty percent (50%) of the appraised value for a period of three (3) years. RECOMMENDATION: County Staff recommends the Board amend section 5(b) of the Partial Tax Exemption Ordinance adopted on March 12, 2019, for the Southside Loft Apartments complex to December 31, 2021. MOTION: “I make a Motion to amend Section 5(b) of the Partial Tax Exemption Ordinance adopted on March 12, 2019, for the Southside Loft Apartments to December 31, 2021.” 7.e Packet Pg. 38 Landmark Asset Services, Inc. 406 East Fourth Street Winston-Salem, NC 27101 Phone (336) 722-9871 Fax (336) 722-3603 VIA EMAIL to Vaden.Hunt@pittgov.org 5/10/2021 Robert Warren, Chairman Pittsylvania County Board of Supervisors 1 Center Street Chatham, VA, 24531 Re: Southside Lofts Partial Exemption from Taxation Ordinance Extension Mr. Chairman, I hope this letter finds you well. I am writing to inform you that the partial exemption from real estate taxation for the Southside Lofts development has expired, and to respectfully request that the Board of Supervisors consider extending the ordinance. I have attached that ordinance here for reference. As you may remember, an ordinance was originally passed by the Board unanimously on March 12th, 2019 in an effort to support the approximately $11,800,000 development, and to make the development’s funding application more competitive. The ordinance gave the Southside Lofts development a three-year partial real estate tax exemption. The amount of the partial exemption is the value of increase in property value, or 50% of the cost of the improvements, whichever is greater. Unfortunately, due to various delays resulting from the COVID-19 pandemic, the development has missed the original 18-month deadline to qualify for the Ordinance, which originally expired on 9/12/2020. However, I am pleased to share that Southside Lofts is now thirty to sixty days from the start of construction. Since the partial real estate tax exemption helped us qualify for funding, we need to keep it in place. Therefore, I respectfully request that the Board of Supervisors consent to extending the rehabilitation deadline in the ordinance to 12/31/2021. All other terms of the ordinance will remain the same. We greatly appreciate the Board’s continued support and partnership. Please do not hesitate to reach out to me if you have any questions, or would like to discuss the development. Sincerely, Samuel J. Sari Vice President of Landmark Asset Services, Inc., (336) 782-5976 7.e.a Packet Pg. 39 Attachment: Southside Lofts - Board of Supervisors Consent Letter - Partial Exemption from Taxation (2528 : Old Blairs School/Southside High 7.e.bPacket Pg. 40Attachment: Tax Partial Exemption - Southside (2528 : Old Blairs School/Southside High School Partial Real Estate Tax Abatement Extension 7.e.bPacket Pg. 41Attachment: Tax Partial Exemption - Southside (2528 : Old Blairs School/Southside High School Partial Real Estate Tax Abatement Extension 7.e.bPacket Pg. 42Attachment: Tax Partial Exemption - Southside (2528 : Old Blairs School/Southside High School Partial Real Estate Tax Abatement Extension Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Mt. Hermon Convenience Center Land Purchase Approval (Staff Contact: Richard N. Hicks) Staff Contact(s): Richard N. Hicks Agenda Date: May 18, 2021 Item Number: 7.f Attachment(s): Reviewed By: SUMMARY: Per approved Board stipulations, County Staff negotiated the purchase of the 4.5-acre tract (GPIN # 2410-34-8278) adjoining the Mt. Hermon Convenience Center from the owner, Gary C. Oakes (“Oakes”), in the amount of $150,000. Oakes is ready to prepare the Deed for the sale of the property and his attorney has requested documentation that the Board approves of said land purchase. FINANCIAL IMPACT AND FUNDING SOURCE: Funds for the purchase of this land will come from the County’s Solid Waste Fund. RECOMMENDATION: County Staff recommends the Board approve the purchase of the 4.5-acre tract of land from Oakes in the amount of $150,000. MOTION: “I make a Motion to approve the purchase of the 4.5-acre tract of land from Oakes in the amount of $150,000.” 7.f Packet Pg. 43 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Resolution # 2021-05-04 (Redistricting Split Precincts Waiver Application Submission Authorization); (Staff Contact: Kelly A. Keesee) Staff Contact(s): Kelly A. Keesee Agenda Date: May 18, 2021 Item Number: 7.g Attachment(s): 2021-05-04 Redistricting Split Precincts Waiver Application Reviewed By: SUMMARY: Virginia Code § 24.2-307 mandates that "[e]ach precinct shall be wholly contained within a single congressional district, Senate district, House of Delegates district, and election district used for the election of one or more members of the governing body or school board for the county or city." The County currently has fourteen (14) Split Precincts. Given the delay in redistricting activities due to deferred Census data, the Commonwealth will be granting waivers for curing of the split Precincts via a Waiver Application. The purpose of said Wavier Application is to allow the use of Split Precincts, which reflect the County’s current 2021 boundaries. For the Board’s consideration, attached is Resolution # 2021-05-0, authorizing the Split Precincts Waiver Application submission. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: The County Registrar recommends the Board adopt Resolution # 2021-05-04 as presented. MOTION: “I make a Motion to adopt Resolution # 2021-05-04 as presented.” 7.g Packet Pg. 44 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS Resolution # 2021-05-04 ______________________________________________________________________________ Split Precinct Wavier Submission Authorization ______________________________________________________________________________ VIRGINIA: At its Business Meeting on Tuesday, May 18, 2021, the Pittsylvania County Board of Supervisors (“Board”) adopted the following Resolution: WHEREAS, § 24.2-307 of the Code of Virginia, 1950, as amended ("Virginia Code"), mandates that "[e]ach precinct shall be wholly contained within a single congressional district, Senate district, House of Delegates district, and election district used for the election of one or more members of the governing body or school board for the county or city;" and WHEREAS, the Pittsylvania County, Virginia ("County") currently has the following fourteen (14) split Precincts: Chatham (105), Climax (206), Gretna (207), Central (301), Riceville (305), East Blairs (307), Mt. Airy (308), East Gretna (309), Keeling (402), Kentuck (404), Ringgold (405), Hurt (501), Bachelor’s Hall (702), and Mount Hermon (704); (together, "Split Precincts"); and WHEREAS, the Virginia Code requires that the Board establish Precinct boundaries to be consistent with any Congressional district, Senate district, House of Delegates district, and local election district by June 15, 2021; and WHEREAS, due to the COVID-19 Pandemic, the 2020 Census ("Census") data has not been received by the County; and WHEREAS, without updated Census data, the County is unable to establish Precinct boundaries that eliminate the Split Precincts by June 15, 2021; and WHEREAS, the Virginia Code requires the Board apply for a Waiver from the State Board of Elections to continue to administer the Split Precincts for any election held in 2021. NOW, THEREFORE, BE IT RESOLVED that the Board does hereby authorize the County Director of Elections and General Registrar to submit a request for a Waiver from the State Board of Elections pursuant to the Virginia Code to use the aforementioned fourteen Split Precincts any election held in 2021. Given under my hand this 18th day of May, 2021. __________________________________________ Robert (“Bob”) W. Warren, Chairman Pittsylvania County Board of Supervisor 7.g.a Packet Pg. 45 Attachment: 2021-05-04 Redistricting Split Precincts Waiver Application (2525 : Resolution # 2021-05-04 (Redistricting Split Precincts Waiver ____________________________________ David M. Smitherman, Clerk Pittsylvania County Board of Supervisors 7.g.a Packet Pg. 46 Attachment: 2021-05-04 Redistricting Split Precincts Waiver Application (2525 : Resolution # 2021-05-04 (Redistricting Split Precincts Waiver Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Safety, Jail, and Sheriff's Office Uniform Contract Award Approval (Staff Contact: Connie M. Gibson) Staff Contact(s): Connie M. Gibson Agenda Date: May 18, 2021 Item Number: 7.h Attachment(s): Copy of Uniforms 2021-04-01Bid Tabulation Reviewed By: SUMMARY: The County’s Purchasing Department issued an Invitation for Bids (“IFB”) for uniforms for Public Safety, Jail, and the Sheriff's Office. The IFB was posted on the Virginia Business Opportunity website, the County's website, and an ad was placed in the Chatham Star Tribune. Six (6) bids were received. The low bid is from Lawmen Supply Company. For the Board’s review, attached is the Bid Tabulation Sheet. FINANCIAL IMPACT AND FUNDING SOURCE: Funds will come from each Department’s Budget. Estimated annual cost is $65,000, for a five (5)-year total of $325,000. RECOMMENDATION: County Staff recommends the Board award the contract to Lawmen Supply Company for one (1) year, with four (4), one (1)-year optional renewals. MOTION: “I make a Motion to award the contract to Lawmen Supply Company for one (1) year, with four (4), one (1)-year optional renewals.” 7.h Packet Pg. 47 Vendor Sheriff Uniforms Public Safety Uniforms TOTAL Lawmen Supply/MES $39,370.25 $12,841.25 $52,211.50 Galls $39,346.90 $13,893.00 $53,239.90 The Officer Store $42,018.50 $13,524.00 $55,542.50 BKT $42,812.50 $4,509.90 $47,321.40 Read's Uniforms $40,271.76 $12,106.21 $52,377.97 Southern Police $4,722.58 $3,074.30 $7,796.88 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS UNIFORMS 7.h.a Packet Pg. 48 Attachment: Copy of Uniforms 2021-04-01Bid Tabulation (2501 : Uniform Contract for Public Safety, Jail Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Naming Committee Appointments (Chairman Warren) Staff Contact(s): Chairman Warren Agenda Date: May 18, 2021 Item Number: 7.i Attachment(s): Reviewed By: SUMMARY: The recently adopted updated Board Bylaws added a Naming Committee to the Chairman Appointments. Chairman Warren desires to appoint Supervisors Dudley, Miller, and Scearce to the Naming Committee. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: Chairman Warren desires to appoint Supervisors Dudley, Miller, and Scearce to the Naming Committee. MOTION: “I make a Motion to appoint Supervisors Dudley, Miller, and Scearce to the Naming Committee.” 7.i Packet Pg. 49 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Matthew Arnold VHSL Golf State Championship Certificate Approval (Chairman Warren) Staff Contact(s): Chairman Warren Agenda Date: May 18, 2021 Item Number: 7.j Attachment(s): Matthew Arnold Reviewed By: SUMMARY: Matthew Arnold won the State Championship in the VHSL Golf Championship that was held at Virginia Tech’s Pete Dye River Course in Radford, Virginia, on April 19, 2021. For the Board’s review and consideration, attached is a Certificate of Excellence recognizing Arnold’s great accomplishment. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board approve the attached Certificate of Excellence as presented. MOTION: “I make a Motion to approve the attached Certificate of Excellence as presented.” 7.j Packet Pg. 50 7.j.a Packet Pg. 51 Attachment: Matthew Arnold (2524 : Matthew Arnold VHSL Golf State Championship Certificate Approval Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Resolution # 2021-05-01 (Honoring Sheriff G. Harold Plaster) Adoption (Supervisor Ingram) Staff Contact(s): Supervisor Ingram Agenda Date: May 18, 2021 Item Number: 7.k Attachment(s): 2021-05-01 Sheriff Plaster Reviewed By: SUMMARY: Sheriff G. Harold Plaster died on July 23, 2020. Sheriff Plaster was a faithful and loyal member of the County Community and faithfully performed his duties diligently. The Board expresses its sincere regret and grief over the loss of Sheriff Plaster, an honored and respected County citizen. The Board further expresses its condolences to Sheriff Plaster’s family for their great loss. For the Board’s review and potential adoption, Resolution # 2021-05-01, a Resolution honoring Sheriff Plaster, is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board adopt Resolution # 2021-05-01 as presented. MOTION: “I make a Motion to adopt Resolution # 2021-05-01 as presented.” 7.k Packet Pg. 52 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION # 2021-05-01 __________________________________________________________________________________________ RESOLUTION HONORING SHERIFF G. HAROLD PLASTER VIRGINIA: At the Pittsylvania County Board of Supervisors’ (“Board”) Business Meeting on Tuesday, May 18, 2021, the Board adopted the following Resolution: WHEREAS, Grover Harold Plaster (“Sheriff Plaster”) the son of Clarence Woodrow Plaster and Dessa Turner Plaster, was born in Patrick County, Virginia, on August 6, 1946; and WHEREAS, he married Mary Ann Quesinberry on September 18, 1965, and was married to her for fifty-five (55), and they had a daughter, Cara Plaster Orange; and WHEREAS, Sheriff Plaster joined the Virginia State Police (“VSP”) in 1967, and was stationed in Prince William County, Virginia, and then Pittsylvania County, Virginia (“County”), as a State Trooper; and WHEREAS, he left the VSP and became the Safety Director with the Virginia Department of Transportation (“VDOT”), followed by a position as Director with the Virginia Alcohol Safety Action Program; and WHEREAS, Sheriff Plaster then became the Manager at the Martinsville and Danville VDOT Offices; and WHEREAS, he ran for the Office of Sheriff of Pittsylvania County in 1984 and 1988, but was unsuccessful; he then ran a third (3rd) time and was elected as Sheriff in 1992; and WHEREAS, Sheriff served as County Sheriff for sixteen (16) years from 1992, until his retirement in 2008; and WHEREAS, Sheriff Plaster was the Henry County Jaycees Young Man of the Year and was also an active member of Brosville United Methodist Church; and WHEREAS, he was a former member of the Board of Directors of the Brosville Fire Department, Chairman of the Sandy River Medical Center, member of the Brosville Ruritan Club, a 32nd Degree Blue Lodge Mason, a past member of the VSP Association, the National Sheriff’s Association, and was also the Past-President of the Virginia Sheriff’s Association; and WHEREAS, Sheriff Plaster was a faithful and loyal supporter of the Brosville Community and the County; and WHEREAS, he died on July 23, 2020, in Danville after a long and courageous battle to overcome multiple health issues. NOW, THEREFORE, BE IT RESOLVED, that the Board expresses its sincere regret and grief over the loss of such a faithful and loyal member of the County’s community; and BE IT FURTHER RESOLVED, the Board expresses its gratitude for the life and service of Sheriff Plaster and expresses its condolences to Mrs. Plaster and their entire family; and BE IT FINALLY RESOLVED that the Board directs that a copy of this Resolution be given to Sheriff Plaster’s family. Given under my hand this 18th day of May, 2021. __________________________________________ Robert (“Bob”) W. Warren, Chairman Pittsylvania County Board of Supervisors 7.k.a Packet Pg. 53 Attachment: 2021-05-01 Sheriff Plaster (2512 : Resolution # 2021-05-01 (Honoring Sheriff G. Harold Plaster) Adoption (Contact: Supervisor __________________________________________ David M. Smitherman, Clerk Pittsylvania County Board of Supervisors 7.k.a Packet Pg. 54 Attachment: 2021-05-01 Sheriff Plaster (2512 : Resolution # 2021-05-01 (Honoring Sheriff G. Harold Plaster) Adoption (Contact: Supervisor Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Resolution # 2021-05-02 (Honoring F.A. Keatts) Adoption (Supervisor Ingram) Staff Contact(s): Supervisor Ingram Agenda Date: May 18, 2021 Item Number: 7.l Attachment(s): 2021-05-02 FA Keatts Reviewed By: SUMMARY: F.A. Keatts died on April 28, 2020. Mr. Keatts was a faithful and loyal member of the County Community and faithfully performed his duties diligently. The Board expresses its sincere regret and grief over the loss of Mr. Keatts, an honored and respected County citizen. The Board further expresses its condolences to Mr. Keatts’ family for their great loss For the Board’s review and potential adoption, Resolution # 2021-05-02, a Resolution honoring Mr. Keatts is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board adopt Resolution # 2021-05-02 as presented. MOTION: “I make a Motion to adopt Resolution # 2021-05-02 as presented.” 7.l Packet Pg. 55 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION # 2021-05-02 _____________________________________________________________________________ RESOLUTION HONORING FLOURNEY A. KEATTS VIRGINIA: At its Business Meeting on Tuesday, May 18, 2021, the Pittsylvania County Board of Supervisors (“Board”) adopted the following Resolution: WHEREAS, Flournoy A. Keatts (“Keatts”), son of Flournoy Edward and Emma Keatts of the Axton Community, was born on April 15, 1924, in Pittsylvania County, Virginia (“County”); and WHEREAS, Keatts was a graduate of Brosville High School; and WHEREAS, he married the late Nina Yeatts Keatts and was married for sixty-two (62) years, and during their marriage, they had three (3) children, Pam, Sherry, and Barry; and WHEREAS, Keatts worked for Dan River Mills for ten (10) years before becoming a dairy farmer and he owned and operated Keatts Dairy for sixty-five (65) years; and WHEREAS, he was a lifelong member of Sugartree Primitive Baptist Church; and WHEREAS, Keatts was an active hunter and fisherman and passionate about wildlife conservation; he once built a pond just for ducks; and WHEREAS, Keatts served on the Soil and Conservation Board, the Piedmont Planning Commission, was a member of the Young Farmers Association, and was a lifetime member of the Farm Bureau; and WHEREAS, he ran for the Board and won the Tunstall District Seat in 1971, where he served for thirty-two (32) years and Chaired many Committees; and WHEREAS, Keatts was affectionately known as the “Watchdog of the Treasury;” and WHEREAS, he died in Danville, Virginia, at the age of ninety-six (96). NOW, THEREFORE, BE IT RESOLVED, that the Board expresses its sincere regret and grief over the loss of such a faithful and loyal member of the County and a devoted former member of the Board; and BE IT FURTHER RESOLVED, the Board expresses its gratitude for Keatts’ life and service and expresses its condolences to his family; and BE IT FINALLY RESOLVED that the Board directs that a copy of this Resolution be given to Keatts’ family. Given under my hand this 18th day of May, 2021. __________________________________________ Robert (“Bob”) W. Warren, Chairman Pittsylvania County Board of Supervisors __________________________________________ David M. Smitherman, Clerk Pittsylvania County Board of Supervisors 7.l.a Packet Pg. 56 Attachment: 2021-05-02 FA Keatts (2515 : Resolution # 2021-05-02 (Honoring F.A. Keatts) Adoption (Contact: Supervisor Ingram)) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Resolution # 2021-05-03 (Honoring H. Darrel Shelton) Adoption (Supervisor Ingram) Staff Contact(s): Supervisor Ingram Agenda Date: May 18, 2021 Item Number: 7.m Attachment(s): 2021-05-03 Darrel Shelton Reviewed By: SUMMARY: H. Darrel Shelton (“Shelton”) has served as PPL Foundation Treasurer since July 2, 1991 and has been instrumental to the success of the PPL Foundation and the County Public Library. Shelton has also contributed personal financial and labor support over the years to the success of the PPL Foundation, Friends of the Library, and the County Public Library. The Board recognizes the invaluable contributions made by Shelton and other volunteers in support of community services and organizations throughout the County and the Board extends its appreciation to Shelton for thirty (30) years of volunteer service as PPL Foundation Treasurer and his dedication to the County Public Library and the County. For the Board’s review and consideration, attached is Resolution # 2021-05-03 honoring Shelton for years of service to the County, the County Library, and the PPL Foundation. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board approve Resolution # 2021-05-03 as presented. MOTION: “I make a Motion to approve Resolution # 2021-05-03 as presented.” 7.m Packet Pg. 57 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION # 2021-05-03 __________________________________________________________________________________________ RESOLUTION HONORING H. DARREL SHELTON VIRGINIA: At its Business Meeting on Tuesday, May 18, 2021, the Pittsylvania County Board of Supervisors (“Board”) adopted the following Resolution: WHEREAS, the Pittsylvania County Public Library was established in 1939, by the Board with the assistance of the County School Board, local Federation of Women’s Clubs, the Rotary Club, the Chatham Library Association, and the donation of a building and books by Mr. and Mrs. David K. Bruce; and WHEREAS, the PPL Foundation were established in 1983, and received IRS 501(C)3 status effective June 1, 1984, for the purpose of supporting and raising funds for the Library; and WHEREAS, in the Spring of 1988, the Friends of the Library formally organized under the auspices of the PPL Foundation for the purpose of promoting the Library and its services; and WHEREAS, the County Public Library and the County have since 1983 been greatly supported by the PPL Foundation in Library expansion by adding, renovating, or replacing the Brosville/Cascade, Gretna, and Mt. Hermon Library branches; in purchasing, maintaining, and replacing Bookmobiles to extend Library services to County Schools and remote County communities; and in making other major renovations and repairs; and WHEREAS, H. Darrel Shelton (“Shelton”) has served as PPL Foundation Treasurer since July 2, 1991, and has been instrumental to the success of the PPL Foundation and the County Public Library; and WHEREAS, Shelton has also contributed personal financial and labor support over the years to the success of the PPL Foundation, Friends of the Library, and the County Public Library. NOW, THEREFORE, BE IT RESOLVED, that the Board recognizes the invaluable contributions made by Shelton and other volunteers in support of community services and organizations throughout the County; and BE IT FURTHER RESOLVED, the Board extends its appreciation to Shelton for thirty (30) years of volunteer service as PPL Foundation Treasurer and his dedication to the County Public Library and the County. Given under my hand this 18th day of May 2021. __________________________________________ Robert (“Bob”) W. Warren, Chairman Pittsylvania County Board of Supervisors __________________________________________ David M. Smitherman, Clerk Pittsylvania County Board of Supervisors 7.m.a Packet Pg. 58 Attachment: 2021-05-03 Darrel Shelton (2526 : Resolution # 2021-05-03 (Honoring H. Darrel Shelton) Adoption (Contact: Supervisor Ingram)) Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Arnold Certificate Presentation (Chairman Warren) Staff Contact(s): Chairman Warren Agenda Date: May 18, 2021 Item Number: 8.a Attachment(s): Reviewed By: Matthew Arnold will be present to accept his Certificate of Excellence for his VHSL State Golf Championship. 8.a Packet Pg. 59 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Community Action Month Proclamation Presentation (Chairman Warren) Staff Contact(s): Chairman Warren Agenda Date: May 18, 2021 Item Number: 8.b Attachment(s): Reviewed By: Everlena Ross will be present to accept the Community Action Month Proclamation. 8.b Packet Pg. 60 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Plaster Resolution Presentation (Supervisor Ingram) Staff Contact(s): Supervisor Ingram Agenda Date: May 18, 2021 Item Number: 8.c Attachment(s): Reviewed By: The late Sheriff Plaster’s family will be present to accept Resolution # 2021-05-01. 8.c Packet Pg. 61 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Keatts Resolution Presentation (Supervisor Ingram) Staff Contact(s): Supervisor Ingram Agenda Date: May 18, 2021 Item Number: 8.d Attachment(s): Reviewed By: The late F.A. Keatts’ family will be present to accept Resolution # 2021-05-02. 8.d Packet Pg. 62 Board of Supervisors EXECUTIVE SUMMARY INFORMATION ITEM Agenda Title: Shelton Resolution Presentation (Supervisor Ingram) Staff Contact(s): Supervisor Ingram Agenda Date: May 18, 2021 Item Number: 8.e Attachment(s): Reviewed By: Darrel Shelton will be present to accept Resolution # 2021-05-03. 8.e Packet Pg. 63 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Case R-21-007 Cornerstone Church of Christ; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural (Supervisor Miller) Staff Contact(s): Emily S. Ragsdale Agenda Date: May 18, 2021 Item Number: 10.A.1 Attachment(s): R-21-007 Cornerstone App R-21-007 Cornerstone Map Reviewed By: SUMMARY: In Case R-21-007, Cornerstone Church of Christ (“Petitioner”), has petitioned to rezone 1.74 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to consolidate with an adjacent parcel of land zoned A-1). The subject property is located off State Road 703/Fairview, in the Banister Election District and shown on the Tax Maps as GPIN # 2436-01-4731. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On April 6, 2021, the Planning Commission recommended, with no opposition, that the Petitioner’s request be granted. The County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends approval of Case R-21-007 as presented. The subject property is adjacent to properties currently zoned A-1, Agricultural District, and the rezoning would be consistent with the County’s Comprehensive Plan. MOTION: “In Case R-21-007, I make a Motion to approve the rezoning of 1.74 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the subject property to be consolidated with an adjacent parcel. The rezoning would be consistent with the County’s Comprehensive Plan.” 10.A.1 Packet Pg. 64 10.A.1.a Packet Pg. 65 Attachment: R-21-007 Cornerstone App (2513 : Public Hearing: Case R-21-007 Cornerstone Church of Christ) 10.A.1.a Packet Pg. 66 Attachment: R-21-007 Cornerstone App (2513 : Public Hearing: Case R-21-007 Cornerstone Church of Christ) 10.A.1.a Packet Pg. 67 Attachment: R-21-007 Cornerstone App (2513 : Public Hearing: Case R-21-007 Cornerstone Church of Christ) 10.A.1.a Packet Pg. 68 Attachment: R-21-007 Cornerstone App (2513 : Public Hearing: Case R-21-007 Cornerstone Church of Christ) 10.A.1.a Packet Pg. 69 Attachment: R-21-007 Cornerstone App (2513 : Public Hearing: Case R-21-007 Cornerstone Church of Christ) 10.A.1.a Packet Pg. 70 Attachment: R-21-007 Cornerstone App (2513 : Public Hearing: Case R-21-007 Cornerstone Church of Christ) 10.A.1.a Packet Pg. 71 Attachment: R-21-007 Cornerstone App (2513 : Public Hearing: Case R-21-007 Cornerstone Church of Christ) 10.A.1.a Packet Pg. 72 Attachment: R-21-007 Cornerstone App (2513 : Public Hearing: Case R-21-007 Cornerstone Church of Christ) 10.A.1.b Packet Pg. 73 Attachment: R-21-007 Cornerstone Map (2513 : Public Hearing: Case R-21-007 Cornerstone Church of Christ) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Case R-21-008 Gregory & Janie Robinson; Rezoning from A-1, Agricultural District, and R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Supervisor Farmer) Staff Contact(s): Emily S. Ragsdale Agenda Date: May 18, 2021 Item Number: 10.A.2 Attachment(s): R-21-008 Robinson Application R-21-008 Robinson Map Reviewed By: SUMMARY: In Case R-21-008, Gregory and Janie Robinson (“Petitioners”), have petitioned to rezone 24.72 acres, from A-1, Agricultural District, and R-1, Residential Suburban Subdivision District, to A- 1, Agricultural District (to allow a second dwelling to be constructed on the property). The subject property is located on State Road 750/Oxford Road, in the Callands-Gretna Election District and shown on the Tax Maps as GPIN # 1580-34-0963. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On April 6, 2021, the Planning Commission recommended, with no opposition, that the Petitioner’s request be granted. The County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends approval of Case R-21-008 as presented. The subject property is adjacent to properties currently zoned A-1, Agricultural District, and the rezoning would be consistent with the County’s Comprehensive Plan. MOTION: “In Case R-21-008, I make a Motion to approve the rezoning of 24.72 acres, from A-1, Agricultural District, and R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow a second dwelling to be constructed on the property. The rezoning would be consistent with the County’s Comprehensive Plan.” 10.A.2 Packet Pg. 74 10.A.2.a Packet Pg. 75 Attachment: R-21-008 Robinson Application (2514 : Public Hearing: Case R-21-008 Gregory & Janie Robinson) 10.A.2.a Packet Pg. 76 Attachment: R-21-008 Robinson Application (2514 : Public Hearing: Case R-21-008 Gregory & Janie Robinson) 10.A.2.a Packet Pg. 77 Attachment: R-21-008 Robinson Application (2514 : Public Hearing: Case R-21-008 Gregory & Janie Robinson) 10.A.2.a Packet Pg. 78 Attachment: R-21-008 Robinson Application (2514 : Public Hearing: Case R-21-008 Gregory & Janie Robinson) 10.A.2.a Packet Pg. 79 Attachment: R-21-008 Robinson Application (2514 : Public Hearing: Case R-21-008 Gregory & Janie Robinson) 10.A.2.a Packet Pg. 80 Attachment: R-21-008 Robinson Application (2514 : Public Hearing: Case R-21-008 Gregory & Janie Robinson) 10.A.2.b Packet Pg. 81 Attachment: R-21-008 Robinson Map (2514 : Public Hearing: Case R-21-008 Gregory & Janie Robinson) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Case R-21-009 Haile Gatewood, Jr.; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Chairman Warren) Staff Contact(s): Emily S. Ragsdale Agenda Date: May 18, 2021 Item Number: 10.A.3 Attachment(s): R-21-009 Gatewood Application R-21-009 Gatewood Map Reviewed By: SUMMARY: In Case R-21-009, Haile Gatewood, Jr. (“Petitioner”), has petitioned to rezone a total of 1.20 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to combine with an adjacent parcel of land zoned A-1). The subject property is located on U.S. Highway 29, in the Chatham-Blairs Election District and shown on the Tax Maps as GPIN #s 2423-43-3369 and part of 2423-43-1617. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On April 6, 2021, the Planning Commission recommended, with no opposition, that the Petitioner’s request be granted. The County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends approval of Case R-21-009 as presented. The subject property is adjacent to properties currently zoned A-1, Agricultural District, and the rezoning would be consistent with the County’s Comprehensive Plan. MOTION: “In Case R-21-009, I make a Motion to approve the rezoning a total of 1.20 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to combine with an adjacent parcel. The rezoning would be consistent with the County’s Comprehensive Plan.” 10.A.3 Packet Pg. 82 10.A.3.a Packet Pg. 83 Attachment: R-21-009 Gatewood Application (2516 : Public Hearing: Case R-21-009 Haile Gatewood, Jr.) 10.A.3.a Packet Pg. 84 Attachment: R-21-009 Gatewood Application (2516 : Public Hearing: Case R-21-009 Haile Gatewood, Jr.) 10.A.3.a Packet Pg. 85 Attachment: R-21-009 Gatewood Application (2516 : Public Hearing: Case R-21-009 Haile Gatewood, Jr.) 10.A.3.a Packet Pg. 86 Attachment: R-21-009 Gatewood Application (2516 : Public Hearing: Case R-21-009 Haile Gatewood, Jr.) 10.A.3.a Packet Pg. 87 Attachment: R-21-009 Gatewood Application (2516 : Public Hearing: Case R-21-009 Haile Gatewood, Jr.) 10.A.3.a Packet Pg. 88 Attachment: R-21-009 Gatewood Application (2516 : Public Hearing: Case R-21-009 Haile Gatewood, Jr.) 10.A.3.a Packet Pg. 89 Attachment: R-21-009 Gatewood Application (2516 : Public Hearing: Case R-21-009 Haile Gatewood, Jr.) 10.A.3.b Packet Pg. 90 Attachment: R-21-009 Gatewood Map (2516 : Public Hearing: Case R-21-009 Haile Gatewood, Jr.) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Case R-21-010 Mark Redd; Rezoning from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District (Supervisor Miller) Staff Contact(s): Emily S. Ragsdale Agenda Date: May 18, 2021 Item Number: 10.A.4 Attachment(s): R-21-010 Redd App R-21-010 Redd Map Reviewed By: SUMMARY: In Case R-21-010, Mark Redd (“Petitioner”), has petitioned to rezone a total of 0.118 acres, from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District (to combine with an adjacent parcel of land zoned R-1). The subject property is located off State Road 685/Chalk Level Road, in the Banister Election District and shown on the Tax Maps as part of GPIN # 2437-88-5351. Once the property is rezoned to R-1, all uses listed under Pittsylvania County Code § 35-222 are permitted. On April 6, 2021, the Planning Commission recommended, with no opposition, that the Petitioner’s request be granted. The County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends approval of Case R-21-010 as presented. The subject property is adjacent to properties currently zoned R-1, Residential Suburban Subdivision District, and the rezoning would be consistent with the County’s Comprehensive Plan. MOTION: “In Case R-21-010, I make a Motion to approve the rezoning a total of 0.118 acres, from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District, to combine with an adjacent parcel. The rezoning would be consistent with the County’s Comprehensive Plan.” 10.A.4 Packet Pg. 91 10.A.4.a Packet Pg. 92 Attachment: R-21-010 Redd App (2517 : Public Hearing: Case R-21-010 Mark Redd) 10.A.4.a Packet Pg. 93 Attachment: R-21-010 Redd App (2517 : Public Hearing: Case R-21-010 Mark Redd) 10.A.4.a Packet Pg. 94 Attachment: R-21-010 Redd App (2517 : Public Hearing: Case R-21-010 Mark Redd) 10.A.4.a Packet Pg. 95 Attachment: R-21-010 Redd App (2517 : Public Hearing: Case R-21-010 Mark Redd) 10.A.4.a Packet Pg. 96 Attachment: R-21-010 Redd App (2517 : Public Hearing: Case R-21-010 Mark Redd) 10.A.4.a Packet Pg. 97 Attachment: R-21-010 Redd App (2517 : Public Hearing: Case R-21-010 Mark Redd) 10.A.4.b Packet Pg. 98 Attachment: R-21-010 Redd Map (2517 : Public Hearing: Case R-21-010 Mark Redd) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Case R-21-011; Jeremy & Julia Watson; Rezoning from RC-1, Residential Combined Subdivision District, to A-1, Agricultural District (Supervisor Dudley) Staff Contact(s): Emily S. Ragsdale Agenda Date: May 18, 2021 Item Number: 10.A.5 Attachment(s): R-21-011 Watson Application R-21-011 Watson Map Reviewed By: SUMMARY: In Case R-21-011, Jeremy and Julia Watson (“Petitioners”), have petitioned to rezone a total of 44.30 acres from RC-1, Residential Combined Subdivision District, to A-1, Agricultural District (to allow for agricultural uses, livestock). The subject property is on State Road 665/Rockford School Road, in the Staunton River Election District, and shown on the Tax Maps as GPIN # 2524-91-4600. Once the property is rezoned to A-1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On April 6, 2021, the Planning Commission recommended, with opposition, that the Petitioner’s request be denied. Subsequently, the Petitioners have offered proffers to address concerns of adjacent property owners. The County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends approval of Case R-21-011 with the proffers offered by Petitioners. The subject property is adjacent to properties currently zoned A-1, Agricultural District, and the rezoning would be consistent with the County’s Comprehensive Plan. MOTION: “In Case R-21-011, I make a Motion to approve the rezoning a total of 44.30 acres from RC-1, Residential Combined Subdivision District, to A-1, Agricultural District, to allow for agricultural use with the proffers offered by the Petitioner. The rezoning would be consistent with the County’s Comprehensive Plan.” 10.A.5 Packet Pg. 99 10.A.5.a Packet Pg. 100 Attachment: R-21-011 Watson Application (2518 : Public Hearing: Case R-21-011 Jeremy & Julia Watson) 10.A.5.a Packet Pg. 101 Attachment: R-21-011 Watson Application (2518 : Public Hearing: Case R-21-011 Jeremy & Julia Watson) 10.A.5.a Packet Pg. 102 Attachment: R-21-011 Watson Application (2518 : Public Hearing: Case R-21-011 Jeremy & Julia Watson) 10.A.5.a Packet Pg. 103 Attachment: R-21-011 Watson Application (2518 : Public Hearing: Case R-21-011 Jeremy & Julia Watson) 10.A.5.a Packet Pg. 104 Attachment: R-21-011 Watson Application (2518 : Public Hearing: Case R-21-011 Jeremy & Julia Watson) 10.A.5.a Packet Pg. 105 Attachment: R-21-011 Watson Application (2518 : Public Hearing: Case R-21-011 Jeremy & Julia Watson) 10.A.5.bPacket Pg. 106Attachment: R-21-011 Watson Map (2518 : Public Hearing: Case R-21-011 Jeremy & Julia Watson) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Case R-21-012 Gentry Farms, LLC; Rezoning from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Supervisor Davis) Staff Contact(s): Emily S. Ragsdale Agenda Date: May 18, 2021 Item Number: 10.A.6 Attachment(s): R-21-012 Gentry Farms, LLC App R-21-012 Gentry Farms LLC Map Reviewed By: SUMMARY: In Case R-21-012, Gentry Farms, LLC (“Petitioners”), have petitioned to rezone a total of 56.13 acres, from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow for agricultural use (livestock) and recreational use (event venue)). The subject property is located of State Road 734/Clarks Mill Road, in the Dan River Election District and shown on the Tax Maps as GPIN #s 2346-89-0267 and 2346-99-5750. Once the property is rezoned to A- 1, all uses listed under Pittsylvania County Code § 35-178 are permitted. On April 6, 2021, the Planning Commission recommended, with no opposition, that the Petitioner’s request be granted. The County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends approval of Case R-21-012 as presented. The subject property is adjacent to properties currently zoned A-1, Agricultural District, and the rezoning would be consistent with the County’s Comprehensive Plan. MOTION: “In Case R-21-012, I make a Motion to approve the rezoning of 56.13 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow for agricultural use and recreational use. The rezoning would be consistent with the County’s Comprehensive Plan.” 10.A.6 Packet Pg. 107 10.A.6.a Packet Pg. 108 Attachment: R-21-012 Gentry Farms, LLC App (2519 : Public Hearing: Case R-21-012 Gentry Farms, LLC) 10.A.6.a Packet Pg. 109 Attachment: R-21-012 Gentry Farms, LLC App (2519 : Public Hearing: Case R-21-012 Gentry Farms, LLC) 10.A.6.a Packet Pg. 110 Attachment: R-21-012 Gentry Farms, LLC App (2519 : Public Hearing: Case R-21-012 Gentry Farms, LLC) 10.A.6.a Packet Pg. 111 Attachment: R-21-012 Gentry Farms, LLC App (2519 : Public Hearing: Case R-21-012 Gentry Farms, LLC) 10.A.6.a Packet Pg. 112 Attachment: R-21-012 Gentry Farms, LLC App (2519 : Public Hearing: Case R-21-012 Gentry Farms, LLC) 10.A.6.a Packet Pg. 113 Attachment: R-21-012 Gentry Farms, LLC App (2519 : Public Hearing: Case R-21-012 Gentry Farms, LLC) 10.A.6.b Packet Pg. 114 Attachment: R-21-012 Gentry Farms LLC Map (2519 : Public Hearing: Case R-21-012 Gentry Farms, LLC) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: VDOT Secondary Six (6)-Year Plan (Contact: Jay Craddock) Staff Contact(s): Jay Craddock Agenda Date: May 18, 2021 Item Number: 10.B.1 Attachment(s): 05-18-2021 Public Hearing Notice - VDOT 6 yr plan Pittsylvania SSYP Supervisor Report - FY2022-FY2027 Reviewed By: SUMMARY: Annually, the Board and the Virginia Department of Transportation (“VDOT”) are required to hold a Public Hearing to receive citizen input on the proposed Secondary Six (6)-Year Plan. Jay Craddock, VDOT Assistant Resident Engineer, presented the attached proposed Plan to the Board at the April 20, 2021, Work Session. FINANCIAL IMPACT AND FUNDING SOURCE: No local financial impact. RECOMMENDATION: Following the conducting of the legally required related Public Hearing, County Staff recommends that the Board approve the proposed VDOT Secondary Six (6)-Year Plan as presented. MOTION: “I make a Motion to approve the proposed VDOT Secondary Six (6)-Year Plan as presented and authorize the County Administrator to sign any related necessary documentation.” 10.B.1 Packet Pg. 115 PUBLIC HEARING NOTICE The Virginia Department of Transportation (“VDOT”) and the Board of Supervisors of Pittsylvania County, Virginia, in accordance with Virginia Code § 33.2-331, will conduct a Joint Public Hearing in the Board Meeting Room, located at 39 Bank Street SE, Chatham, Virginia 24531, at 7:00pm on Tuesday, May 18, 2021. The purpose of said Public Hearing is to receive public comment on the proposed Secondary Six (6)-Year Plan for Fiscal Years 2022/23 - 2026/27 (the “Plan”), A copy of the proposed Plan may be reviewed in VDOT’s Halifax Residency Office, 5211 Halifax Road, Halifax, U.S. Highway 501, Halifax, Virginia 24558, or at the Pittsylvania County Administration Building, 1 Center Street, Chatham, Virginia 24531, or on the County’s website at www.pittsylvaniacountyva.gov. All projects in the Plan that are eligible for federal funds will be included in the Statewide Transportation Improvement Program, which documents how the Commonwealth of Virginia will obligate future federal transportation funds. 10.B.1.a Packet Pg. 116 Attachment: 05-18-2021 Public Hearing Notice - VDOT 6 yr plan (2511 : Public Hearing: VDOT Secondary Six (6)-Year Plan (Contact: Jay Traffic CountScope of WorkFHWA #CommentsAd Date9999 VARIOUSPE$0-25309 9999071F21RW$0 ResurfacingWORK/TASK ORDER PM3F21 PITTSYLVANIA COUNTY PLANT MIX-REF UPC117187-CN FUNDEDCN$991,478 15005RTE 799, 790, 640Total$991,478VARIOUS0001.011/12/20210607 ROBERTSON ROADPE$0 40114023 0607071P01RW$0 ResurfacingSTATE FORCES/HIRED EQUIPMENTRTE 607 - RURAL RUSTIC (SURFACE TREAT NON - HARDSURFACE)CN$87,500 17005S RTE 668Total$87,500State forces/Hired equip CN Only0.5 MI S RTE 6680002.02 0.56/1/20200605 TOSHES ROADPE$0 80115647 0605071P02RW$0 ResurfacingSTATE FORCES/HIRED EQUIPMENTRTE 605 - RURAL RUSTIC (SURFACE TREAT NON-HARDSURFACE)CN$245,000 17005RTE 778Total$245,000State forces/Hired equip CN OnlyRTE 7770002.03 1.47/20/20210707 COX'S STORE ROADPE$0 60115648 0707071P01RW$0 ResurfacingSTATE FORCES/HIRED EQUIPMENTRTE 707 - RURAL RUSTIC (SURFACE TREAT NON-HARDSURFACE)CN$192,500 17005RTE 640Total$192,500State forces/Hired equip CN OnlyRTE 7060002.04 1.19/29/20210886 GANDY ROADPE$0 90115649 0886071P01RW$0 ResurfacingSTATE FORCES/HIRED EQUIPMENTRTE 886 - RURAL RUSTIC (SURFACE TREAT NON-HARDSURFACE)CN$245,000 17005RTE 687Total$245,000District: LynchburgCounty: Pittsylvania CountyBoard Approval Date:2022-23 through 2026-27Route Road NameEstimated CostPPMS ID Project #Accomplishment DescriptionType of Funds FROMType of Project TOPriority # LengthPage 1 of 4 10.B.1.bPacket Pg. 117Attachment: Pittsylvania SSYP Supervisor Report - FY2022-FY2027 (2511 : Public Hearing: VDOT State forces/Hired equip CN OnlyRTE 6490002.05 1.410/4/20220602 MOONS ROADPE$0 50115651 0602071P01RW$0 ResurfacingSTATE FORCES/HIRED EQUIPMENTRTE 602 - RURAL RUSTIC (MOONS ROAD)CN$147,000 170050.560 MILE SOUTH OF RTE 668Total$147,000State forces/Hired equip CN OnlyRTE 6280002.06 0.610/4/20230669 MELON ROADPE$0 70115652 0669071P01RW$0 ResurfacingSTATE FORCES/HIRED EQUIPMENTRTE 669 - RURAL RUSTIC (MELON ROAD)CN$227,500 17005RTE 603Total$227,500State forces/Hired equip CN OnlyHALIFAX COUNTY LINE0002.07 1.310/4/20230793 CHERRYSTONE LAKE ROADPE$0 130115653 0793071P01RW$0 ResurfacingSTATE FORCES/HIRED EQUIPMENTRTE 793 - RURAL RUSTIC (CHERRYSTONE LAKE ROAD)CN$370,157 17005RTE 57Total$370,157State forces/Hired equip CN OnlyRTE 6050002.08 2.410/4/20230774 DARBY ROADPE$0 60115654 0774071P01RW$0 ResurfacingSTATE FORCES/HIRED EQUIPMENTRTE 774 - RURAL RUSTIC (SURFACE A NON-HARDSURFACED ROAD)CN$480,000 17005RTE 40Total$480,000State forces/Hired equip CN OnlyRTE 6050002.09 2.49/11/20240601 HUBBARD ROADPE$0 40115655 0601071P01RW$0 ResurfacingSTATE FORCES/HIRED EQUIPMENTRTE 601 - RURAL RUSTIC (SURFACE A NON-HARDSURFACED ROAD)CN$280,000 17005RTE 602Total$280,000State forces/Hired equip CN Only1.400 MILES NORTH OF RTE 6010002.10 1.49/11/20240638 ROARK MILL ROADPE$0 110115656 0638071P01RW$0 ResurfacingSTATE FORCES/HIRED EQUIPMENTRTE 638 - RURAL RUSTIC (SURFACE A NON-HARDSURFACED ROAD)CN$130,000 17005RTE 641Total$130,000Page 2 of 4 10.B.1.bPacket Pg. 118Attachment: Pittsylvania SSYP Supervisor Report - FY2022-FY2027 (2511 : Public Hearing: VDOT State forces/Hired equip CN Only0.650 MILE WEST OF RTE 6410002.11 0.79/11/20249999 VARIOUSPE$0115643 9999071827RW$0 ResurfacingSTATE FORCES/HIRED EQUIPMENTFY24 PITTSYLVANIA COUNTY UNPAVED ROAD PROJECTSCN$900,068 17005VARIOUSTotal$900,068*RTE 889(OLIVERS LN) - From RTE 713 to Dead End - 0.60MI - $105,000*RTE 741(FRIENDLY DR) - From South Int of RTE 782 to North Int of RTE 782 - 2.20MI - $385,000*RTE 750(OXFORD RD) - From 0.60MI North of Western Int of RTE 785 to 1.10MI West Eastern State forces/Hired equip CN OnlyVARIOUS*RTE 924(POCKET RD) - From 0.4 MI East of RTE 638 to Dead End - 0.8 MI - $165,0680002.12 5.09/11/20259999 VARIOUSPE$0-25250 9999071P25RW$0 ResurfacingSTATE FORCES/HIRED EQUIPMENTFY25 PITTSYLVANIA COUNTY UNPAVED ROAD PROJECTSCN$541,320 17005VARIOUSTotal$541,320*RTE 929(VICTORIA RD) - From RTE 626 to Dead End - 1.9 MI - $275,000 *RTE 789(VALLEY RD) - From RTE 790 to RTE 40 - 1.1 MI - $155,000 *RTE 766(MAGNOLIA RD) - From RTE 609 to Dead End - 0.5 MI - $74,000 *RTE 1052(PITCHFORK RD) - From RTE 640 to Dead End - 0.25 MI - State forces/Hired equip CN OnlyVARIOUS0002.139999 VARIOUSPE$0-25251 9999071P26RW$0 ResurfacingSTATE FORCES/HIRED EQUIPMENTFY26 PITTSYLVANIA COUNTY UNPAVED ROAD PROJECTSCN$860,302 17005VARIOUSTotal$860,302*RTE 783(TOMAHAWK MILL RD) - From RTE 644 to RTE 649 - 2.45 MI - $354,241State forces/Hired equip CN OnlyVARIOUS*RTE 940(OWENS MILL RD) - From RTE 756 to RTE 753 - 0.4 MI - $57,8360002.14*RTE 654(DALTONS FARM LN) - From RTE 634 to RTE 931 - 1 MI - $144,588*RTE 803(HAWKINS RD) - From RTE 802 to 1.4 MI N RTE 802 - 1.4 MI - $202,424*RTE 848(JOE CARTER RD) - From RTE 847 to RTE 841 - 0.7 MI - $101,2139999 VARIOUSPE$0Page 3 of 4 10.B.1.bPacket Pg. 119Attachment: Pittsylvania SSYP Supervisor Report - FY2022-FY2027 (2511 : Public Hearing: VDOT -25252 9999071P27RW$0 ResurfacingSTATE FORCES/HIRED EQUIPMENTFY27 PITTSYLVANIA COUNTY UNPAVED ROAD PROJECTSCN$860,302 17005VARIOUSTotal$860,302*RTE 792(TUCKER RD) - From RTE 671 to Stinking River Bridge - 1.5 MI - $235,000State forces/Hired equip CN OnlyVARIOUS*RTE 1527(ALMOND RD) - From RTE 1526 to Dead End - 1 MI - $150,0000002.15*RTE 893(CHESTNUT LN) - From RTE 640 to Dead End - 0.5 MI - $85,000*RTE 842(HOLLYVILLE DR) - From RTE 703 to Dead End - 0.7 MI - $115,000*RTE 822(PONDEROSA RD) - From RTE 703 to Dead End - 0.5 MI - $85,000*RTE 709(HERMAN FARMER RD) - From RTE 360 to Dead End - 0.7 MI - $105,302*RTE 975(EDDIES LN) - From RTE 718 to Dead End - 0.5 MI - $85,0004005PE$0 0100081 1204005RW$0 Preliminary EngineeringNOT APPLICABLE COUNTYWIDE ENGINEERING & SURVEYCN$170,849 16015S VARIOUS LOCATIONS IN COUNTYTotal$170,849VARIOUS LOCATIONS IN COUNTY0006.013/1/20114008PE$0 0100320 1204008RW$0 Right of WayNOT APPLICABLE COUNTYWIDE RIGHT OF WAY ENGR.CN$149,521 16016S VARIOUS LOCATIONS IN COUNTYTotal$149,521VARIOUS LOCATIONS IN COUNTY0006.021/30/20114007PE$0 099844 1204007RW$0 SafetyNOT APPLICABLE COUNTYWIDE TRAFFIC SERVICESCN$1,694,869 16021S VARIOUS LOCATIONS IN COUNTYTotal$1,694,869VARIOUS LOCATIONS IN COUNTY0006.033/1/20119999PE$0116919 9999071830RW$0NOT APPLICABLE PITTSYLVANIA COUNTYWIDE DRAINAGE IMPROVEMENTSCN$135,660 ____Total$135,6600006.057/31/2020TRAFFIC SERVICES INCLUDE SECONDARY SPEED ZONES, SPEED STUDIES, OTHER NEW SECONDARY SIGNS MINOR SURVEY & PRELIMINARY ENGINEERING FOR BUDGET ITEMS AND INCIDENTAL TYPE WORK.USE WHEN IMPRACTICAL TO OPEN A PROJECT: ATTORNEY FEES and ACQUISITION COST.Page 4 of 4 10.B.1.bPacket Pg. 120Attachment: Pittsylvania SSYP Supervisor Report - FY2022-FY2027 (2511 : Public Hearing: VDOT Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Residential Waste Hauling PCC Revisions (Staff Contact: Chris Adcock) Staff Contact(s): Chris Adcock Agenda Date: May 18, 2021 Item Number: 10.B.2 Attachment(s): 05-18-2021 Private Residential Waste Hauler Ordinance Section 17-5 Collection Licenses_REV_040621 Reviewed By: SUMMARY: Recently, the County has been approached by commercial entities seeking to haul and dispose of residential waste at the County’s Landfill. Due to this interest, County Staff reviewed the County’s existing related Ordinance and discovered it was lacking in detail, clarity, and proper safety measures to protect the County and the public. The revised § 17-5 was presented to the Legislative Committee at their April 20, 2021, Meeting, and the LC recommended that the Board authorize the same for a Public Hearing tonight for potential adoption. For the Board’s review and consideration, attached are proposed revisions to Pittsylvania County Code (“PCC”) § 17-5 to remedy the above issues and a copy of the related Public Hearing advertisement. FINANCIAL IMPACT AND FUNDING SOURCE: Increased County revenue as detailed in proposed PCC §17-5(C). RECOMMENDATION: Following conducting the legally required Public Hearing, County Staff recommends the Board approve the attached proposed revisions to PCC § 17-5 as presented. MOTION: “I make a Motion to approve the attached revisions to PCC § 17-5 as presented.” 10.B.2 Packet Pg. 121 PUBLIC HEARING NOTICE The Pittsylvania County Board of Supervisors will hold a Public Hearing at 7:00 p.m. on Tuesday, May 18, 2021, at the Board Meeting Room, 39 Bank Street, Chatham, Virginia 24531, to receive citizen input on proposed revisions to Pittsylvania County Code §§ 17-4 and 17-5, Private Residential Waste Hauler Ordinance. A complete copy of the proposed revisions is available at the Pittsylvania County Administrator’s Office, 1 Center Street, Chatham, Virginia 24531, Monday through Friday, 8:00 a.m. to 5:00 p.m., as well as on the County’s website at www.pittsylvaniacountyva.gov. 10.B.2.a Packet Pg. 122 Attachment: 05-18-2021 Private Residential Waste Hauler Ordinance (2534 : Public Hearing: Residential Waste Hauling PCC Revisions (Staff SEC. 17-5. COLLECTION LICENSES. A. No commercial hauler shall collect, remove, haul, or convey any solid waste through or upon any of the streets or alleys of the County of Pittsylvania or dispose of the same in any manner or place without obtaining approval from the governing body and a license from the Commissioner of Revenue of the County. B. The license fee for such vehicle shall be annually set by the Board of Supervisors. All licenses shall be issued for the calendar year, or such portion thereof as shall remain after the issuance thereof. There shall be no reduction in the fee for a license issued after the beginning of any calendar year. C. Every person or firm who shall apply for a license under this Section shall state the type or types of refuse to be collected, the manner of collections, and the place and method of disposal, and shall maintain minimum liability coverage on each vehicle used for such collection as mandated by the Commonwealth of Virginia. D. No license shall be granted if the place and method of disposal shall not conform to the requirements of this Ordinance, or to the ordinance of any municipal or quasi-municipal corporation, wherein disposal of refuse is to be made. E. No licensed collector or commercial hauler shall make any change in the arrangements for disposal or refuse collection by him without first receiving the approval of the governing body. F. It shall be unlawful to permit an unlicensed collector or unlicensed commercial hauler to collect or remove refuse from a household, institution, or commercial enterprise located in Pittsylvania County, Virginia. SEC. 17-5. COLLECTION LICENSES. A. License Required It shall be unlawful for any commercial hauler to collect, transport, or dispose of any solid waste or recyclable material generated in the County, without first obtaining a solid waste collection license from the Pittsylvania County Board of Supervisors. B. Application The applicant shall apply to the Commissioner of Revenue upon such forms as required by the Commissioner. Each application shall contain the name, address, and telephone number of the place where the applicant proposes to maintain his equipment and vehicles and the number and description of vehicles to be used. Each application shall state the number and type of vehicles, include their year, make, model, gross weight, tare weight, capacity, vehicle identification number, and Virginia Department of Motor Vehicles (“DMV”) license number. Each application shall state the type or types of solid waste to be collected, the manner of collections, and the place and method of disposal. 10.B.2.b Packet Pg. 123 Attachment: Section 17-5 Collection Licenses_REV_040621 (2534 : Public Hearing: Residential Waste Hauling PCC Revisions (Staff Contact: C. Fee The fee for a license required by this Section shall be fifty dollars ($50.00) per vehicle, up to a maximum of two hundred fifty dollars ($250.00) per company. The fee shall be for all vehicles operating within and registered with Virginia DMV to that company, as certified in the license application. This fee may be modified from time-to-time by Board of Supervisor’s action. All licenses shall be issued for the calendar year, or such portion thereof as shall remain after the issuance thereof. There shall be no proration of the fee for a license issued after the beginning of any calendar year. D. Inspection of Vehicles and Premises The County Administrator, or his/her duly authorized representative, shall have the authority to inspect or cause an inspection of the premises and vehicles named and described in the license application for the purpose of determining whether the premises and vehicles comply with the provisions of this Article or any other Ordinance, Resolution, and/or County regulation. If the permit has been issued, the permittee shall correct any deficiencies immediately upon notification by the County, or its duly authorized representative, and said vehicle shall not be used for refuse collection until the deficiencies have been corrected. E. Display/Possession of Permit Each refuse collection vehicle must always have in its possession a signed and validated copy of the approved permit. Failure to present this approved license at the weight scale building upon entering the County Landfill will result in that vehicle being turned away and dumping of its contents will not be allowed. F. Annual Renewal Each licensee see shall annually submit a renewal application of his/her permit no later than the 1st of December by paying the current annual license fee. The annual renewal application must indicate any changes from the original license application and must be signed by a business owner. G. Violation/Revocation/Penalties If a licensed commercial hauler fails to follow these regulations, the County reserves the right to impose reasonable fines and/or revoke the license to operate within the County, subject to any appeal provisions described herein. Penalties shall be as outlined in Sec. 17-21. Each day of failure to comply with the regulations shall constitute a separate violation. F. Minimum Standards Any licensee as described herein who does not comply with the following minimum standards shall be subject to suspension of the license issued under this Section: 1. Haulers transporting solid waste within the County shall prevent or remedy any spillage from vehicles or containers used in the transport of such solid waste. The vehicles shall be securely covered, watertight, strongly built, and kept thoroughly cleaned and well maintained. Except for roll-offs, open trucks, or trucks covered with tarps will not be used for the collection of solid waste. 10.B.2.b Packet Pg. 124 Attachment: Section 17-5 Collection Licenses_REV_040621 (2534 : Public Hearing: Residential Waste Hauling PCC Revisions (Staff Contact: 2. Solid waste shall be collected in vehicles which are suitable and dedicated for use in performance of such collection, which bear prominent legible marking, signs, or decals identifying them as being solid waste collection vehicles and bearing the name, address, and telephone number of the licensed hauler. 3. Haulers shall maintain minimum liability coverage on each vehicle used for such collection as mandated by the Commonwealth of Virginia. 4. The premises wherein vehicles, equipment, and offices are maintained shall be kept in a clean and sanitary condition. An accumulation of solid waste or recyclable material which tends to create a health problem or nuisance shall not be permitted on such premises. 5. All vehicles shall be emptied before being placed on the licensee's premises for overnight parking (except for Sunday nights only, where the vehicle will be emptied first thing Monday morning). 10.B.2.b Packet Pg. 125 Attachment: Section 17-5 Collection Licenses_REV_040621 (2534 : Public Hearing: Residential Waste Hauling PCC Revisions (Staff Contact: Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Temporary Camping/Campground Revisions (Staff Contact: Emily S. Ragsdale) Staff Contact(s): Emily Ragsdale Agenda Date: May 18, 2021 Item Number: 10.B.3 Attachment(s): 05-18-2021 Special Event Camping-Campground Ordinance PCC 35-87 Temporary Camping PCC 35-138 Campground Reviewed By: SUMMARY: To ensure that the Pittsylvania County Zoning Ordinance can better regulate growing trends, specifically camping associated with special events and regulations governing approved campgrounds, County Community Development Staff has recommended the following attached redlined amendments to the Pittsylvania County Code (“PCC”): (1) Create PCC § 35-87 (TEMPORARY CAMPING); and (2) Amend PCC § 35-138 (CAMPGROUNDS AND RECREATIONAL VEHICLE/CAMPER AREAS). As evinced by the attached Public Hearing Notice, aid PCC potential revisions have been duly and legally advertised for potential action at tonight’s Business Meeting. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: Following the legally required Public Hearing, County Community Development Staff recommends the Board approve the addition of PCC § 35-87 to the PCC and amend PCC § 35- 138 as presented. MOTION: “I make a Motion to approve the creation of PCC § 35-87 and the revisions to § 35-138 as presented.” 10.B.3 Packet Pg. 126 PUBLIC HEARING NOTICE The Pittsylvania County Board of Supervisors will hold a Public Hearing at 7:00 p.m. on Tuesday, May 18, 2021, at the Board Meeting Room, 39 Bank Street, Chatham, Virginia 24531, to receive citizen input on proposed revisions to Pittsylvania County Code §§ 35-87 and 35-138, Potential Special Event Camping/Campgrounds Ordinance. A complete copy of the proposed revisions is available at the Pittsylvania County Administrator’s Office, 1 Center Street, Chatham, Virginia 24531, Monday through Friday, 8:00 a.m. to 5:00 p.m., as well as on the County’s website at www.pittsylvaniacountyva.gov. 10.B.3.a Packet Pg. 127 Attachment: 05-18-2021 Special Event Camping-Campground Ordinance (2506 : Special Event Camping/Campgrounds Ordinance Revisions SEC. 35-86. PARKING AND STORAGE OF CERTAIN VEHICLES Major recreational equipment as defined for purposes of these regulations includes travel trailers, pickup campers, motorized dwellings, tent trailers, beats and boat trailers, house boats and the like, and cases or boxes used for transposing such recreational equipment, whether occupied by such equipment or not. No major recreational equipment shall be used for living, sleeping or other occupancy when parked or stored on a residential lot or in any other location not approved for such use. No buses or renovated buses shall be used for living, sleeping or other occupancy when parked or stored on a residential lot or in any other location not approved for such use. SEC. 35-87. TEMPORARY CAMPING Major recreational equipment as defined by Sec. 35-86 may be used for living, sleeping or other occupancy when such a use is in conjunction with an event held on property zoned for such an event and a Temporary Camping Permit has been issued by the Zoning Administrator. Fees for Temporary Camping Permits shall be set by the Board of Supervisors. Major recreational equipment shall be located on the same property as the event and may be permitted for a period that shall not exceed 24 hours prior to the start of the event and 24 hours after the conclusion of the event. A Temporary Camping Permit shall be issued by the Zoning Administrator prior to any event for a period not to exceed twenty-one (21) consecutive days or one hundred-eighty (180) days per calendar year. Prior to the issuance of a Temporary Camping Permit, the following shall be reviewed and approved by the Zoning Administrator: 1) Site plans shall be submitted to the Zoning Administrator identifying major recreational equipment parking locations, utility hookups and/or dump stations, bathhouses, and any other amenities that will be offered as an incidental use. 2) A plan for adequate sanitation facilities and garbage, trash, and sewage disposals shall be approved by the Zoning Administrator prior to a permit being issued. This plan shall meet the requirements of all state and local statutes, ordinances, and regulations. 3) A plan for adequate fire protection shall be reviewed and approved by the Director of Public Safety. This plan shall meet the requirements of all state and local statutes, ordinances, and regulations. No such permit shall be issued for events held within residential zoning districts. SEC. 35-138. CAMPGROUNDS AND RECREATIONAL VEHICLE/CAMPER AREAS 1. Definitions These developments should be established to provide locations for campgrounds or travel trailer parks which shall be used only by travel trailers, pick-up coaches, motor homes, recreational vans, camping trailers, and other vehicular accommodations all suitable for temporary habitation. By definition campground includes but is not limited to a travel camp, recreation camp, family 10.B.3.b Packet Pg. 128 Attachment: PCC 35-87 Temporary Camping (2506 : Special Event Camping/Campgrounds Ordinance Revisions (PCC § 35-87 (New) and § 35- campground, camping resort, recreational vehicle park and camping community. The definition does not include a summer camp for children, migrant labor camp, or park or subdivision for mobile homes as defined in the Code of Virginia and this Ordinance. 10.B.3.b Packet Pg. 129 Attachment: PCC 35-87 Temporary Camping (2506 : Special Event Camping/Campgrounds Ordinance Revisions (PCC § 35-87 (New) and § 35- SEC. 35-138. CAMPGROUNDS AND RECREATIONAL VEHICLE/CAMPER AREAS 1. Definitions These developments should be established to provide locations for campgrounds or travel trailer parks which shall be used only by travel trailers, pick-up coaches, motor homes, recreational vans, camping trailers, and other vehicular accommodations all suitable for temporary habitation. By definition campground includes but is not limited to a travel camp, recreation camp, family campground, camping resort, recreational vehicle park and camping community. The definition does not include a summer camp for children, migrant labor camp, or park or subdivision for mobile homes as defined in the Code of Virginia and this Ordinance. 2. Standards for Campgrounds and Recreational Vehicle/Camper Areas a. Lot/Space Sizes Lots or spaces of this district shall be no less than three thousand (3,000) one thousand six hundred (1,600) square feet. Each lot or space in this district shall not be less than (50) twenty- five (25) feet in width at the narrowest point. b. Maximum Percentage of Lot or Space Coverage Lots or spaces in this district shall have allowances so that no more than forty (40) percent of the lot or space is covered. Units placed on lot or space shall not be placed closer than ten (10) feet from the adjacent space. c. Minimum Size for Campground The area for the total campground shall be no less than three (3) acres. d. Density Requirements Density shall be no more than ten (10) twenty (20) sites per acre. e. Minimum Yard Dimensions A separation distance often (10) feet is required between units set on lots and adjacent lot lines. Front yards, that portion of the lot between the unit and a public or private street in the campground, shall be no less than twenty (20) feet in depth which shall include the distance from the unit to the right-of-way line for the street. f. Open Space/Recreation Space Requirements Not less than five (5) percent of the gross areas of the facility shall be reserved as common open space and recreation facilities exclusive of required exterior boundary setback areas, pedestrian ways, parking bays, public or private streets and community storage facilities. g. Minimum Off-Street Parking Spaces At least two (2) one (1) off-street parking spaces on ten (10) feet by twenty (20) feet shall be provided for each lot or space, on or adjacent to the lot or space, and/or a total of two hundred (200) square feet. A consolidated parking area within sixty (60) feet of the lots or spaces may be used to provide required space. h. Maximum Height of Buildings Buildings in this district shall be limited to thirty-five (35) feet in height. 10.B.3.c Packet Pg. 130 Attachment: PCC 35-138 Campground (2506 : Special Event Camping/Campgrounds Ordinance Revisions (PCC § 35-87 (New) and § 35-138 i. Signs Each campground shall, at all times, have a sign at its entrance designating the name of the campground, the owner(s), and the telephone number of the owner or renting agent. The sign and its contents shall be visible from a distance of forty (40) feet in either direction; minimum letter size shall be six (6) inches. j. Occupancy Campgrounds are designed for transient occupancy, requiring that units remain movable at all times. Permanent structures shall not be constructed on or attached to units in a manner that would inhibit the ability of the unit to be moved. 3. Plat Requirements a. Any owner or developer of a tract of land in Pittsylvania County, Virginia, proposing to develop a "campground and recreational vehicle/camper area" shall submit plats to the Zoning Administrator that have been prepared by a Professional Engineer or Licensed Land Surveyor in the Commonwealth of Virginia whichever is applicable in a scale of one (1) inch equal one hundred feet (10 ft) or greater setting forth the following information: 1. Name and address of owner and developer. 2. Location and map inset showing nearest highway and intersection of highways. 3. Boundary survey of entire tract of and owned on which proposed camp to be located. 4. If less than whole tract is to be used for camp, show proposed use of remaining land with boundary of campsite shown. 5. Size, location, and number of lots. 6. Entrances, exits, streets and walks. 7. Size and location of vehicle storage. 8. Location and size of proposed service buildings, including floor plan and elevations and any other structures i.e., including pools, cabanas, and accessory buildings to be located in a camp. 9. Location and size of recreation area, showing development plans, landscaping and drainage. 4. Permits Required a. Water Supply. An adequate supply of water, approved by the Health Department, shall be furnished from a public water supply: system, or from a private water system conforming to all applicable laws, regulations and Ordinances, with supply faucets or hookups located on each lot or space. No drinking water comers or fountains shall be located in any room or building housing toilet facilities. All water lines shall be made frost-free. 10.B.3.c Packet Pg. 131 Attachment: PCC 35-138 Campground (2506 : Special Event Camping/Campgrounds Ordinance Revisions (PCC § 35-87 (New) and § 35-138 b. Sewerage Facilities. In each campground, all waste or wastewater (including such waste from units or vehicles, main buildings on the site, or accessory buildings on the site, or any other shelters or enclosures that might house equipment) from a faucet, toilet, tub, shower, sink, slop sink, drain, washing machine, garbage disposal unit or laundry shall empty into a sewer system approved by the Health Department and shall be installed ill accordance with the Health Department regulations. 10.B.3.c Packet Pg. 132 Attachment: PCC 35-138 Campground (2506 : Special Event Camping/Campgrounds Ordinance Revisions (PCC § 35-87 (New) and § 35-138 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Music Festival PCC Revisions (Staff Contact: Emily S. Ragsdale) Staff Contact(s): Emily Ragsdale Agenda Date: May 18, 2021 Item Number: 10.B.4 Attachment(s): Chapter 10 Music Festivals Updated Redline Reviewed By: SUMMARY: Pittsylvania County Code (“PCC”), Chapter 10 (Music Festivals), regulates music or entertainments festivals conducted in open spaces that continue for longer than six (6) hours. Since this Ordinance has not been revised since 1991, and with large planned future music festivals in the County, County Staff are proposing the attached revisions to ensure that the Ordinance remains relevant and that the interest of the public health, safety, and welfare of County residents continue to be protected. In addition to the proposed revisions shown in the attached document, County Staff is proposing the following addition: H. Documentation from a Sound Engineer shall be submitted and approved by the Director of Community Development showing that adequate measures have been taken to reduce the sound and/or music, either by mechanical device or live performance, to a decibel level at or below the acceptable level specified in the Pittsylvania County Noise Ordinance. The event shall remain in compliance with the Pittsylvania County Noise Ordinance. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: Following the conducting of the legally required Public Hearing, County Staff recommends the Board approve the revisions to PCC Chapter 10 (Music Festivals) as attached and presented with the following addition: H. Documentation from a Sound Engineer shall be submitted and approved by the Director of Community Development showing that adequate measures have been taken to reduce the sound and/or music, either by mechanical device or live performance, to a decibel level at or below the acceptable level specified in the Pittsylvania County Noise Ordinance. The event shall remain in compliance with the Pittsylvania County Noise Ordinance. 10.B.4 Packet Pg. 133 MOTION: “I make a Motion to approve the revisions to PCC Chapter 10 (Music Festivals) as attached and presented with the additional language detailed above added.” 10.B.4 Packet Pg. 134 PITTSYLVANIA COUNTY CODE CHAPTER 10 MUSIC FESTIVALS § 10-1. Purpose § 10-2. Definitions § 10-3. Permit § 10-4. Conditions § 10-5. Twelve-Hour Limitation § 10-6. Parent of Guardian § 10-7. Permission § 10-8. Violation 10.B.4.a Packet Pg. 135 Attachment: Chapter 10 Music Festivals Updated Redline (2505 : Public Hearing: Revisions to PCC Chapter 10 Music Festivals) CHAPTER 10 MUSIC FESTIVALS SEC. 10-1. PURPOSE. This Ordinance is enacted pursuant to Section 15.2-1200, of the Code of Virginia, 1950, as amended, for the purpose of providing necessary regulation for the conditioning of musical or entertainment festivals conducted in open spaces not within an enclosed structure and/or of any gathering or groups of individuals for the purpose of listening to or participating in entertainment which consists of primarily musical renditions conducted in open spaces not within an enclosed structure in the interest of the public health, safety, and welfare of the citizens and inhabitants of Pittsylvania County, Virginia (“County”). SEC. 10-2. DEFINITIONS. When used in this Ordinance, the following words shall mean: A. Board of Supervisors or Board shall mean the Board of Supervisors of Pittsylvania County, Virginia. B. Musicals or entertainment festival shall mean any gathering of groups or individuals for the purpose of listening to or participating in entertainment which consists primarily of musical renditions conducted in open spaces not within an enclosed structure, and/or those entertainments where the listeners are not within an enclosed structure and which has a continued existence on the premises for a period of time exceeding six (6) hours. SEC. 10-3. PERMIT. 1. No person, firm, corporation, or partnership shall stage, promote, or conduct any musical or entertainment festival in the Pittsylvania County, unless there shall have been first obtained from the Board of Supervisors a Sspecial Eentertainment Ppermit (“Permit”) for said festival. 2. An application for such a Permit special entertainment permits shall be in writing or forms provided for the purpose and filed in duplicate withbe filed with the County Administrator at least twenty-one (21)ninety (90) days before the date of such festival. Such application shall have attached hereto and made a part thereof the plans, statements, approvals and other documents required by this Oordinance. A copy of such applications shall be sent by certified mail by the County Administrator to each member of the board of Supervisors the day such applications are filed. 3. The Board of Supervisors shall act on such applications at their next regularly scheduled Meeting from the filing of the same or within sixty (60) days of receipt of Permit application. If granted, the Ppermit shall be issued in writing on a form for the purpose and mailed by the County Administrator to the Aapplicant at the address indicated. If denied, the refusal shall be in writing and the reasons for such denial stated therein and mailed by the Ccounty Administrator to the Aapplicant at the address indicated. Permit fees shall be set by the Board annually in the Budget Resolution or at any other appropriate time as determined by County Staff or the Boardof 10.B.4.a Packet Pg. 136 Attachment: Chapter 10 Music Festivals Updated Redline (2505 : Public Hearing: Revisions to PCC Chapter 10 Music Festivals) Supervisors. The Applicant promotor shall be required to carry a $500,000 bond to ensure compliance with the regulations set forth in this Ordinance. SEC. 10-4 CONDITIONS. Such A Permit special entertainment permit shall not be issued unless the following conditions are met and all required the following plans, statements, and approvals are submitted to the Bboard of Supervisors with the application: A. An overall description of the proposed festival shall be provided with the Aapplication. This description shall include the location of the proposed festival, the name and address of the property owner(s) of said property, the nature and interest of the Aapplicant, the date(s) and time(s) of said festival, the total number of tickets that will be offered for sale, a full list of all persons or groups who will perform, the name and address of all promotors of the festival, and the financial backing for the event. Proof of insurance must also be provided showing a minimum of $1,000,000 general liability coverage. This amount can be increased at the discretion of the County Administrator based on the intensity of the event. An updated ticket sale count shall be provided to the County Administrator no less than one (1) week prior to the event. Said application for special entertainment permit shall have attached to it a copy of the ticket or badge of admission to said festival, containing the date or dates and time or times of said festival, together with a statement by the applicant of the total number of tickets to be offered for sale and the best reasonable estimate by the applicant of the number of persons expected to be in attendance. B. A statement of the name and address of the promoters of the festival, the financial backing of the festival, and the names of all persons or groups who will perform at said festival. B. A statement of the location of the proposed festival, the name and address of the owner of the property on which said festival is to be held, and the nature and interest of the applicant therein. A site plan shall be approved by the Director of Community Development identifying the placement of permeant and/or temporary stages, the location of any concessions, parking if offered onsite, major recreational equipment parking locations and any associated utility hookups and/or dump stations, bathhouses, and any other amenities that will be offered as an incidental use. C. A plan for adequate sanitation facilities and garbage, trash, and sewage disposals for the persons at the festival shall be approved by the County Director of Public Works. This plan shall meet the requirements of all state and local statutes, ordinances, and regulations., and shall be approved by the County Director of Public Health. B. D.C. A plan for providing food, water, and lodging for the persons at the festival shall be submitted. This plan shall meet the requirements of all state and local statutes, ordinances, and regulations, and shall be approved by the County Director of Public Health. Director of Community Development and the Virginia Department of Health. All applicable permits required will be subject to separate permit fees. 10.B.4.a Packet Pg. 137 Attachment: Chapter 10 Music Festivals Updated Redline (2505 : Public Hearing: Revisions to PCC Chapter 10 Music Festivals) E.D. A plan for adequate medical facilities and EMS coverage for persons at the festival shall be, approved by the County Director of Public SafetyHealth. The Aapplicant shall be responsible for any and all associated costs of EMS coverage as required under the County’s Public Safety Ordinance. See Section 11-91 of the County Code. F.E. A plan for adequate parking facilities and traffic control in and around the festival area shall be approved by the County, Virginia Department of Transportation (“VDOT”), and the Virginia State Police. If traffic impacts are expected on public roads leading to the proposed venue, a VDOT land use permit for special events must be obtained and said permit may be subject to separate permit fees. A traffic control plan will be required. The Aapplicant must comply with all requirements set forth in the VDOT land use permit. G.F. A plan for adequate fire protection shall be approved by the Director of Public Safety. This plan shall meet the requirements of all state and local statutes, ordinances, and regulations. , and shall be approved by the County’s representative of the Virginia Division of Forestry. The Aapplicant shall be responsible for any and all associated cost of fire department services as required under the County’s Public Safety Ordinance Section 11-91 of the County Code. H.G. A statement specifying whether any outdoor lights or lighting is to be utilized, and if so,If any outdoor lighting will be utilized, a plan showing the location of such lights and shielding devices or other equipment to prevent unreasonable glow beyond the property on which the festival is locatedvenue shall be submitted and approved by the Director of Community Development. H. A statement that no music shall be played, either by mechanical device or live performance, in such a manner that the sound emanating therefrom shall be unreasonably audible beyond the property on which the festival is located. I. Any pyrotechnics or fireworks displays that will be utilized must be permitted and approved by the Pittsylvania County Fire Marshal and will be subject to separate permit fees. J. A security and crowd control plan shall be submitted and approved by the Pittsylvania Countythe County Sherriff. The Aapplicant shall be responsible for any associated costs of required coverage by the Pittsylvania County Sherriff’s Department or the Virginia State Police. SEC. 10-5. TWELVE HOUR LIMITATIONS. Music shall not be rendered, nor entertainment provided for more than twelve (12) hours in any twenty-four (24) hour periods, to be measured form the beginning of the first performance at said festival. However, all music performance shall start no earlier than 9:00 a.m. and end prior to 11:45 00 p.m. on the night of the performance. (B.S.M. 10-15-91) 10.B.4.a Packet Pg. 138 Attachment: Chapter 10 Music Festivals Updated Redline (2505 : Public Hearing: Revisions to PCC Chapter 10 Music Festivals) SEC. 10-6. PARENT OF GUARDIAN. No person under the age of eighteen (18) years of age shall be admitted to any festival, unless accompanied by parent of guardian, the parent or guardian to remain with the said person at all times. SEC. 10-7. PERMISSION. No Ppermit shall be issued under this Oordinance unless the Aapplicant shall furnishsfurnishes to the Board Board of Supervisors written permission for the Board of Supervisors, its lawful agents, or duly constituted law enforcement officers to go upon the property at any time for the purpose of determining compliance with the provisions of this Oordinance. The Board of Supervisors shall have the right to revoke any Ppermit issued under this Oordinance upon non-compliance with any of its provisions and conditions. SEC. 10-8. VIOLATION. Any person, firm or corporation who violates any provisions of this ordinance shall be guilty of a Class 2 Mmisdemeanor, punishable by confinement in jail for not more than six (6) months and a fine of not more than $1,000, either or both. Each violation shall constitute a separate offense. An additional violation within a twelve (12)-month period shall be punishable asby a Cclass 1 Mmisdemeanor. SEC. 10-8. VIOLATION. Any person, firm or corporation who violates any provisions of this ordinance shall be guilty of a misdemeanor, and upon conviction thereof, shall be punished by a fine not exceeding three hundred ($300.00) dollars or by confinement in jail not exceeding thirty (30) days, or by both such fine and imprisonment. Each violation shall constitute a separate offense. The Board may bring suit in the Circuit Court of Pittsylvania County to restrain, enjoin, or otherwise prevent violation of this ordinance. (B.S.M. 6-30-73) 10.B.4.a Packet Pg. 139 Attachment: Chapter 10 Music Festivals Updated Redline (2505 : Public Hearing: Revisions to PCC Chapter 10 Music Festivals) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Estate of Mary J. Walters Excess Funds Payment (Staff Contact: J. Vaden Hunt, Esq.) Staff Contact(s): J. Vaden Hunt, Esq. Agenda Date: May 18, 2021 Item Number: 12.a Attachment(s): Terry - Virginia Code Terry letter Reviewed By: SUMMARY: On May 18, 2016, a Complaint was filed in the Pittsylvania County Circuit by Sands Anderson, the Treasurer’s outside delinquent tax law firm, for delinquent taxes on Parcel ID# 2366-37- 9913, owned by Mary J. Walters and Howard E. Terry (as all of the known heirs had deeded their interests to Mr. Terry). Taxes on the property had been delinquent for 2012, 2014, and 2015, in the approximate amount of $5,955.19. Mr. Terry was notified by letter from Sands Anderson on March 25, 2016, that he had thirty (30) days to come current on the delinquent taxes, or a delinquent tax suit would be filed and ultimately a delinquent tax sale would be held. As no delinquent taxes were paid on the property, Mr. Terry was served with the Delinquent Tax Complaint and, June 1, 2016, and wrote the attached letter to Judge Moreau stating that he was not contesting the sale of the property. In that same letter, Mr. Terry acknowledged that after many years and a lot of money and time spent, the family could not come to an agreement about the property and going forward they would not be able to manage the property if they held on to it. In September of 2016, the property was sold for $232,000 to an outside bidder and, on December 5, 2016, a Final Order was presented to the Court and the funds were disbursed accordingly, with the balance being held by the Circuit Court Clerk. On December 12, 2016, a week following the disbursement of proceeds, Mr. Terry hired Aubrey Rosser, Esq., an attorney from Altavista, Virginia, to file a Motion to Reopen the Matter to make a claim that the excess funds should be paid to Mr. Terry. In said Motion, Mr. Terry claimed that he was entitled to certain expenses incurred related to the property, such as reimbursement for having paid the taxes on the property prior to it becoming delinquent in the amount of $9,070.52, paying a genealogist for researching his family tree, family reunion expenses for all known relatives for airfare and hotel accommodations, and legal fees in an amount of $39,193.01. 12.a Packet Pg. 140 On January 26, 2017, a Hearing on the above-Motion was held in the County Circuit Court before Judge Perdue, in which he awarded Mr. Terry a total of $119,993.28 ($48,263.53 for reimbursement of expenses and taxes, and $71,729.75, representing his share of the proceeds for his 45.22% interest in the Property), with the balance remaining to be held with Clerk of the Circuit Court. On May 11, 2018, Attorney Rosser filed and had an Order entered dismissing the matter entered by the Court. On September 18, 2018, the County’s Clerk’s Office requested the remaining funds of $86,998.34 from ANB, and, pursuant to the Court Order, remitted the funds to the County Treasurer as required. According to Mr. Shorter, once the funds were received, they go into the General Fund and are immediately disbursed at that time. Pursuant to Virginia Code § 58.1-3967, attached, Mr. Terry is now requesting that the Board award him the remaining surplus funds in the amount of $86,998.34. Per said Virginia Code Section, the Board, “[u]pon request of the former owner, his heirs or assigns, or unknown beneficiary of any real estate sold under this article, and after a showing of a prior entitlement thereto, the governing body of any county or city which has received such surplus funds may, in its discretion, grant relief, by ordinance, to such former owner, heir, or assign, or unknown beneficiary and pay over such amount as the governing body may deem appropriate to such former owner, heir, assign, or unknown beneficiary” (emphasis added). Mr. Terry has hired several attorneys since Attorney Rosser to represent him in this matter. To date, none of these attorneys have formally appeared to represent Mr. Terry’s related interests before the Board. FINANCIAL SOURCE AND FISCAL IMPACT: The $86,998.34 in excess funds would have to come from the County’s Unobligated General Fund and require a County Budget Amendment. RECOMMENDATION: As authorized by Virginia Code § 58.1-3967, County Staff recommends the Board exercise its discretion to deny Mr. Terry’s request for $86,998.34 in excess funds in this matter. MOTION: “I make a Motion, pursuant to Virginia Code § 58.1-3967, to exercise its discretion to deny Mr. Terry’s request for $86,998.34 in excess funds in this matter.” 12.a Packet Pg. 141 Virginia Code § 58.1-3967. How proceedings instituted; parties; procedure generally; title acquired; disposition of surplus proceeds of sale. Proceedings under this article for the appointment of a special commissioner under § 58.1- 3970.1 or the sale of real estate on which county, city, or town taxes are delinquent shall be by bill in equity, filed in the circuit court of the county or city in which such real estate is located, to subject the real estate to the lien for such delinquent taxes. Any party with an interest in such real estate, including a lienor or person with a claim of title, but not including a person whose interest in the real estate is secured by a deed of trust properly recorded, shall file his claim within 90 days after notice of such proceedings. Failure to timely file shall bar any such claims. Any party who is not otherwise served shall be served by publication pursuant to § 8.01-316. Any person served by publication may petition to have the case reheard, but, notwithstanding § 8.01- 322, only for good cause shown, and only within 90 days of entry of the confirmation of sale. All necessary parties shall be made parties defendant. A guardian ad litem shall be appointed for persons under a disability as defined in § 8.01-2, and for all persons proceeded against by an order of publication as parties unknown. The beneficiary or beneficiaries under any deed of trust, security interest or mortgage shall not be deemed necessary parties, provided any trustee under the deed of trust, any mortgagee under the mortgage, and any lien creditor are given notice as prescribed in § 58.1-3965, except that either the beneficiary or beneficiaries, or the trustee or trustees, under any deed of trust, security interest or mortgage securing a financial institution, or any lien creditor that is a financial institution, shall be necessary parties defendant. After filing of suit and a lis pendens, any party who thereafter acquires an interest in the delinquent real estate, including a lienor or party with a claim of title, shall not be deemed a necessary party, but shall be permitted to intervene in the proceedings to file his claim. Failure to file such a claim shall bar any such claim. The title conveyed to the purchaser at the judicial sale shall be held to bar any disabilities of parties defendant, and shall be free of all claims of any creditor, person, or entity, including those claims of beneficiaries under any deed of trust or mortgage, provided that notice was given or the creditor, person, or entity was made a party defendant. Such proceedings shall be held in accordance with the requirements, statutory or arising at common law, relative to effecting the sale of real estate by a creditor's bill in equity to subject real estate to the lien of a judgment creditor, provided that publication, if necessary, shall be as provided by § 8.01-321. In proceedings under this article, the character of the title acquired by the purchaser of such real estate at such sale shall be governed by the principles and rules applicable to the titles of purchases at judicial sales of real estate generally; however nothing herein shall be construed to affect any easements recorded prior to the date of sale. The former owner, his heirs or assigns of any real estate sold under this article shall be entitled to the surplus received from such sale in excess of the taxes, penalties, interest, reasonable attorneys' fees, costs and any liens chargeable thereon. If no claim for payment of the indebtedness secured 12.a.a Packet Pg. 142 Attachment: Terry - Virginia Code (2537 : Estate of Mary J. Walters Excess Funds Payment (Staff Contact: J. Vaden Hunt, Esq.)) by any lien chargeable thereon is made by an unknown beneficiary of such lien, or if no claim for such surplus is made by such former owner, his heirs or assigns, within two years after the date of confirmation of such sale, then such amount secured by the lien of the unknown beneficiary, surplus, or both, as applicable, shall be paid by the clerk of the court in which such suit was instituted to the county, city, or town that received proceeds from the sale of the real estate. If a county and a town receive proceeds from the same sale, then such surplus shall be divided between the county and town pro rata based on the relative amount of proceeds received by each. Upon request of the former owner, his heirs or assigns, or unknown beneficiary of any real estate sold under this article, and after a showing of a prior entitlement thereto, the governing body of any county or city which has received such surplus funds may, in its discretion, grant relief, by ordinance, to such former owner, heir, or assign, or unknown beneficiary and pay over such amount as the governing body may deem appropriate to such former owner, heir, assign, or unknown beneficiary. Code 1950, § 58-1117.3; 1973, c. 467; 1984, c. 675; 1990, cc. 831, 918; 1992, c. 854; 1993, cc. 51, 372; 1994, cc. 295, 884; 1996, c. 710; 1997, c. 327; 1999, cc. 403, 869; 2000, c. 756; 2001, c. 37; 2004, c. 645; 2006, c. 616; 2009, c. 682. The chapters of the acts of assembly referenced in the historical citation at the end of this section may not constitute a comprehensive list of such chapters and may exclude chapters whose provisions have expired. 12.a.a Packet Pg. 143 Attachment: Terry - Virginia Code (2537 : Estate of Mary J. Walters Excess Funds Payment (Staff Contact: J. Vaden Hunt, Esq.)) 12.a.b Packet Pg. 144 Attachment: Terry letter (2537 : Estate of Mary J. Walters Excess Funds Payment (Staff Contact: J. Vaden Hunt, Esq.)) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: DRHA CDBG Planning Grant Submission Approval (Staff Contact: Emily S. Ragsdale) Staff Contact(s): Emily S. Ragsdale Agenda Date: May 18, 2021 Item Number: 12.b Attachment(s): Reviewed By: SUMMARY: The Danville Redevelopment and Housing Authority (“DRHA”) has recently purchased fourteen (14) acres in the County with the intent of constructing ten (10) homes for workforce housing (“Project”). DRHA desires to request a $50,000 Community Development Block Grant (“CDBG”) Planning Grant from the Virginia Department of Housing and Community Development (“DHCD”) to fund a feasibility study, environmental assessment, and the development of construction plans for the Project. Based on CDBG guidelines, the County is required to be the applicant and act as Fiscal Agent for the Project. The West Piedmont Planning District Commission has agreed to serve as the Grant writer and administrator. DRHA representatives will be present to answer any of the Board’s related questions. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board authorize County Staff to apply on behalf of DRHA requesting $50,000 from the CDBG Planning Grant Program for the Project. MOTION: “I make a Motion authorizing County Staff to apply on behalf of DRHA requesting $50,000 from the CDBG Planning Grant Program for the Project.” 12.b Packet Pg. 145