02-16-2021 Work Session Agenda Packet
BOARD OF SUPERVISORS
WORK SESSION
Tuesday, February 16, 2021 – 4:30 PM
Board Meeting Room
39 Bank Street, SE,
Chatham, Virginia 24531
AGENDA
1. CALL TO ORDER (4:30 PM)
2. ROLL CALL
3. AGENDA ITEMS TO BE ADDED
4. APPROVAL OF AGENDA
For the citizens’ convenience, all Work Session and Committee Meetings are now being
recorded and can be viewed on the same YouTube location as the Board of Supervisor’s
Business Meetings. Please remember that the Board’s Work Session is designed for
internal Board and County Staff communication, discussion, and work. It is not a
question and answer session with the audience. Accordingly, during the Work Session,
no questions or comments from the audience will be entertained. Respectfully, any
outbursts or disorderly conduct from the audience will not be tolerated and may result in
the offending person’s removal from the Work Session. As a reminder, all County
citizens, and other appropriate parties as designated by the Board’s Bylaws, are permitted
to make comments under the Hearing of the Citizens’ Section of tonight’s Business
Meeting.
5. PRESENTATIONS
6. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. BOS 2021 Work Plan Review (Staff Contact: David M. Smitherman); (10 minutes)
b. FRC Recommended Equipment and Apparatus Uniform CIP Standards Discussion
(Staff Contact: Christopher C. Slemp); (10 minutes)
7. BUSINESS MEETING DISCUSSION ITEMS
8. CLOSED SESSION
Work Session - February 16, 2021
a. Discussion or consideration of the acquisition of real property for a public purpose, or
of the disposition of publicly held real property, where discussion in an open meeting
would adversely affect the bargaining position or negotiating strategy of the public
body.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(3)
Subject Matter: Jail Land
Purpose: Discussion of Related Property Acquisition for a
Public Purpose
b. Consultation with legal counsel employed or retained by a public body regarding
specific legal matters requiring the provision of legal advice by such counsel.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matters: Cool Branch/Franklin EMS Agreement; and
Keeling VFD Board of Directors Mass Resignation
Purpose: Legal Consultation/Advice Regarding the Same
c. Discussion concerning a prospective business or industry or the expansion of an
existing business or industry where no previous announcement has been made of the
business' or industry's interest in locating or expanding its facilities in the community.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matters: Projects Recycle, Squared, Orange, and Installation
Purpose: Economic Development Updates on Unannounced
Prospective Businesses/Industries
9. RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION
a. Closed Session Certification
10. ADJOURNMENT
Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: BOS 2021 Work Plan Review (Staff Contact: David M. Smitherman); (10
minutes)
Staff Contact(s): David M. Smitherman
Agenda Date: February 16, 2021 Item Number: 6.a
Attachment(s):
Reviewed By:
SUMMARY
David M. Smitherman, County Administrator, will review with the Board the following 2021
Work Plan developed by the Board at its recent Strategic Planning Session Work. Said Work
Plan is on the Board’s February Business Meeting’s Consent Agenda for potential adoption.
2021 Work Plan
1. Establish a regional sports complex/park
2. Aggressively seek opportunities to generate additional revenue at the County Landfill
3. Complete there (3) new Convenience Centers
4. Establish a Water Line Extension Fund to offset citizen cost of receiving County water
5. Allow citizens to vote on one percent (1%) additional sales tax for school capital needs
6. Improve recruitment practices for qualified minority job applicants
7. Complete borrowing for Solid Waste Capital Improvement Plan
8. Create naming policy for publicly owned County facilities/assets
9. Continue to monitor DSS administration improvements
6.a
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: FRC Recommended Equipment and Apparatus Uniform CIP Standards
Discussion (Staff Contact: Christopher C. Slemp); (10 minutes)
Staff Contact(s): Christopher C. Slemp
Agenda Date: February 16, 2021 Item Number: 6.b
Attachment(s):
Reviewed By:
Christopher C. Slemp, Public Safety Director, will review with the Board the below Equipment
and Apparatus Uniform CIP Standards unanimously recommended for adoption by the County’s
Fire and Rescue Commission at their January Meeting. Said Standards, which are proposed to
be required to be followed by County volunteer Fire and EMS Agencies when they purchase
apparatus and equipment using County CIP Funds, are on the Board’s February Business
Meeting’s Consent Agenda for formal adoption.
Fire Engine/Pumper
Minimum of 1250-gpm pump
Minimum 1000-water tank
Minimum of a 3-person cab
Meets current NFPA standards for storage and hose capacity.
4000-watt light tower
Fire Tanker/Tender
Minimum of 1000-gpm pump
Minimum of 2000-gallon tank
Quick water discharge
Meets current NFPA standard for water
Brush Truck
Minimum 1-ton chassis
Minimum 250-gpm pump
Minimum 250-gallon tank
6.b
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Discussion or consideration of the acquisition of real property for a public
purpose, or of the disposition of publicly held real property, where
discussion in an open meeting would adversely affect the bargaining
position or negotiating strategy of the public body.
Staff Contact(s): Richard N. Hicks
Agenda Date: February 16, 2021 Item Number: 8.a
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(3)
Subject Matter: Jail Land
Purpose: Discussion of Related Property Acquisition for a Public Purpose
8.a
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Consultation with legal counsel employed or retained by a public body
regarding specific legal matters requiring the provision of legal advice by
such counsel.
Staff Contact(s): Christopher C. Slemp
Agenda Date: February 16, 2021 Item Number: 8.b
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matters: Cool Branch/Franklin EMS Agreement; and Keeling VFD Board
of Directors Mass Resignation
Purpose: Legal Consultation/Advice Regarding the Same
8.b
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title:
Discussion concerning a prospective business or industry or the expansion
of an existing business or industry where no previous announcement has
been made of the business' or industry's interest in locating or expanding
its facilities in the community.
Staff Contact(s): Matthew D. Rowe
Agenda Date: February 16, 2021 Item Number: 8.c
Attachment(s):
Reviewed By:
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matters: Projects Recycle, Squared, Orange, and Installation
Purpose: Economic Development Updates on Unannounced Prospective
Businesses/Industries
8.c
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Board of Supervisors
EXECUTIVE SUMMARY
INFORMATION ITEM
Agenda Title: Closed Session Certification
Staff Contact(s): J. Vaden Hunt, Esq.
Agenda Date: February 16, 2021 Item Number: 9.a
Attachment(s):
Reviewed By:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS’
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Pittsylvania County Board of Supervisors (“Board”)
Work Session on February 16, 2021, the Board hereby certifies by a recorded vote that to the
best of each Board Member’s knowledge only public business matters lawfully exempted from
the Open Meeting requirements of the Virginia Freedom of Information Act (“Act”) and
identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in
the Closed Meeting. If any Board Member believes that there was a departure from the
requirements of the Act, he shall so state prior to the vote indicating the substance of the
departure. The Statement shall be recorded in the Board's Minutes.
Vote
Joe B. Davis Yes/No
Timothy W. Dudley Yes/No
Ben L. Farmer Yes/No
William V. (“Vic”) Ingram Yes/No
Charles H. Miller, Jr. Yes/No
Ronald S. Scearce Yes/No
Robert (“Bob”) W. Warren Yes/No
9.a
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