12-15-2020 Business Meeting Packet
BOARD OF SUPERVISORS
BUSINESS MEETING
Tuesday, December 15, 2020 – 7:00 PM
Gallery Room - Chatham Community Center
115 South Main Street,
Chatham, Virginia 24531
AGENDA
1. CALL TO ORDER (7:00 PM)
2. ROLL CALL
3. MOMENT OF SILENCE
4. PLEDGE OF ALLEGIANCE
5. AGENDA ITEMS TO BE ADDED
6. APPROVAL OF AGENDA
7. CONSENT AGENDA
a. Minutes Approval (Staff Contact: Kaylyn M. McCluster)
b. Certificate/Letter Honoring Motley's Planning Commission Service Transmission
Approval (Staff Contact: Kaylyn M. McCluster)
c. Certificates/Letters Honoring Previous PCSA Board's Service Transmission Approval
(Staff Contact: Kaylyn M. McCluster)
d. Board Recognitions Policy Revision Approval (Staff Contact: Kaylyn M.
McCluster)
e. Resolution # 2020-12-01 (Danville DMO Designation) Approval (Staff Contact:
David M. Smitherman)
f. WPPDC CEDS Prioritized List Submission/Endorsement Approval (Staff Contact:
Matthew D. Rowe)
g. Pittsylvania County Small Business Assistance Program Grant Appropriation
Resolution Adoption (Staff Contact: Matthew D. Rowe)
h. Abbott and Silverman Sheriff's Office Retirement Service Weapon Purchase Requests
Approval (Staff Contact: Sheriff Taylor)
Business Meeting - December 15, 2020
8. PRESENTATIONS
9. HEARING OF THE CITIZENS
Each person addressing the Board under Hearing of the Citizens shall be a resident or
land owner of the County, or the registered agent of such resident or land owner. Each
person shall step up, give his/her name and district in an audible tone of voice for the
record, and unless further time is granted by the Chairman, shall limit his/her address to
three (3) minutes. No person shall be permitted to address the Board more than once
during Hearing of the Citizens. All remarks shall be addressed to the Board as a body
and not to any individual member thereof. Hearing of the Citizens shall last for a
maximum of forty-five (45) minutes. Any individual that is signed up to speak during
said section who does not get the opportunity to do so because of the aforementioned
time limit, shall be given speaking priority at the next Board meeting. Absent
Chairman’s approval, no person shall be able to speak who has not signed up.
10. PUBLIC HEARINGS
A. Rezoning Public Hearings
B. Other Public Hearings
11. UNFINISHED BUSINESS
12. NEW BUSINESS
13. APPOINTMENTS
14. MATTERS FROM WORK SESSION (IF ANY)
15. BOARD MEMBER REPORTS
16. COUNTY ADMINISTRATOR REPORTS
17. ADJOURNMENT
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Minutes Approval (Staff Contact: Kaylyn M. McCluster)
Staff Contact(s): Kaylyn M. McCluster
Agenda Date: December 15, 2020 Item Number: 7.a
Attachment(s):
11-17-2020 Finance Committee - DRAFT
11-17-2020 Economic Development Committee Meeting - DRAFT
11-17-2020 Work Session - DRAFT
11-17-2020 Business Meeting - DRAFT
Reviewed By:
7.a
Packet Pg. 4
November 17, 2020
Finance Committee
Pittsylvania County Finance Committee
November 17, 2020
VIRGINIA: The Pittsylvania County Board of Supervisors’ Finance Committee was
held on November 17, 2020, in the Chatham Community Center (Gallery Room), 115 South
Main Street, Chatham, Virginia. Ronald S. Scearce, Chairman, called the Meeting to Order at
2:00 PM. The following Members were present:
Attendee Name Title Status Arrived
Ronald S. Scearce Chairman; Westover District Present 1:56 PM
Charles H. Miller, Jr. Supervisor; Banister District Present 1:57 PM
Joe B. Davis Supervisor; Dan River District Present 1:56 PM
William "Vic" Ingram Supervisor; Tunstall District Present 1:58 PM
Other Board Members present were Supervisors Farmer and Dudley. Dudley called into the Meeting
from 2800 North Ocean Boulevard, North Myrtle Beach, South Carolina 29582. Chairman Warren
arrived at the Meeting at 2:05 PM.
AGENDA ITEMS TO BE ADDED
Motion to move item 8(a)(1) to New Business as item 6(g).
RESULT: ADOPTED [UNANIMOUS]
MOVER: Davis
SECONDER: Miller
AYES: Scearce, Miller, Davis, Ingram
APPROVAL OF AGENDA
Motion to approve Agenda.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Davis
SECONDER: Miller
AYES: Scearce, Miller, Davis, Ingram
PRESENTATIONS
a. Coronavirus Relief Fund Expenditures Update (Contact: Kimberly G. Van Der Hyde)
Van Der Hyde updated the Committee on the Coronavirus Relief Fund Expenditures. She stated
things are running right on schedule, except for some items that have been ordered are running
late to arrive in January. These items were ordered under the premise of having the items by
December 30, 2020, and that is at no fault to the County.
7.a.a
Packet Pg. 5 Attachment: 11-17-2020 Finance Committee - DRAFT (2281 : Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Finance Committee
November 17, 2020
b. EEOC Meeting Facility and Elections/Training Center Presentation (Staff Contact:
Nick Morris); (Presenter: Jeff Bond, Solex Architecture)
Jeff Bond, Solex Architecture, presented the Committee with an EEOC Meeting Facility and
Elections/Training Center Update. His presentation can be found on the County’s website at
www.pittsylvaniacountyva.gov
NEW BUSINESS
a. Tunstall Fire Apparatus CIP Funds Release (Staff Contact: Christopher C. Slemp)
Slemp stated that Tunstall has formally requested release of $140,000 from the County’s CIP to
reimburse the Agency for the purchase of a 2020 Kenworth Pumper/Tanker. Tunstall is one (1)
of two (2) volunteer departments slated for fire truck CIP funds in FY21. Tunstall has submitted
to County Public Safety a signed CIP Agreement and related purchase documents. Tunstall’s
already purchased this truck and it does meet the standards that were put in place. Tunstall has
had apparatus money one (1) time since 2002. Going forward, Tunstall will have to provide the
specs on the purchases before the apparatus is purchased.
Motion to recommend release of $140,00 in CIP funds to Tunstall for the purchase of a 2020
Kenworth Pumper/Tanker to the full Board for potential action at tonight’s Business Meeting.
RESULT: APPROVED [UNANIMOUS]
MOVER: Ingram
SECONDER: Miller
AYES: Scearce, Miller, Davis, Ingram
b. CIP Training Funds Release (Fire and Rescue); (Staff Contact: Christopher C. Slemp)
Motion to recommend the release of up to $14,000 to purchase the mentioned equipment to the
full Board for potential action at tonight’s Business Meeting.
RESULT: APPROVED [UNANIMOUS]
MOVER: Miller
SECONDER: Ingram
AYES: Scearce, Miller, Davis, Ingram
c. Harris Radio Maintenance Contract (Staff Contact: Christopher C. Slemp)
Slemp stated in 2014, the County signed the attached twelve (12)-year Maintenance Agreement
(“Agreement”) with Harris Corporation (“Harris”), effective after the warranty on the public
safety radio system (“System”) expired. The original warranty was for three (3) years; however,
prior County Staff negotiated with Harris to extend that timeframe, because of System issues.
Harris advised County Staff in August maintenance fees would being as the System’s warranty
as expired. At that time, County Staff, along with Sheriff Taylor, attempted to negotiate a lower
rate with Harris, and Harris agreed to not charge for said maintenance fee until January 2021. In
7.a.a
Packet Pg. 6 Attachment: 11-17-2020 Finance Committee - DRAFT (2281 : Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Finance Committee
November 17, 2020
October, Harris advised the County it would not be able to lower the contracted System
maintenance price. A total of $295,788, which can be paid monthly, will be due to cover the
System’s maintenance fee from August 2020 to July 2021. The System’s maintenance fee
renews annually in August.
Warren requested for County Staff to seek other vendors before this is up for renewal next year,
or alternative means to maintain the system. He stated this is a high amount for a maintenance
contract.
Motion to recommend to the full Board for potential action at tonight’s Business Meeting to pay
$295,788 out of the County’s contingency fund for the System’s maintenance fee from August
2020 to July 2021.
RESULT: APPROVED [UNANIMOUS]
MOVER: Davis
SECONDER: Miller
AYES: Scearce, Miller, Davis, Ingram
d. Sworn Deputy Bonuses (Contact: Kimberly G. Van Der Hyde)
Van Der Hyde stated the County received a letter from Robyn de Socio concerning the
Compensation Board’s intention to approve a $500 bonus for each sworn deputy effective
December 1, 2020. This State Budget Amendment will be officially approved by the
Compensation Board on November 19, 2020. A local funding requirement of approximately
$13,457 will be needed to cover this bonus for sworn County deputies not funded by the Comp
Board. There should be enough funds available in the Non-Departmental Salary Increase line
item to cover this cost
Motion to authorize the County Administrator to provide all sworn Law Enforcement Officers a
one (1) time bonus of $500, to be funded by the Comp. Board and unused budgeted salary lines.
RESULT: APPROVED [UNANIMOUS]
MOVER: Ingram
SECONDER: Miller
AYES: Scearce, Miller, Davis, Ingram
e. Solid Waste Capital Investment Equipment Purchase (Staff Contact: Chris Adcock)
Adcock stated to the Committee that the County processes (places, compacts, and covers) solid
waste at the County Landfill with only the two (2) following pieces of equipment: (1) a 2015 D6
Dozer with 7,400 hours; and (2) a 2013 826 Compactor with 13,500 hours. The County has no
7.a.a
Packet Pg. 7 Attachment: 11-17-2020 Finance Committee - DRAFT (2281 : Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Finance Committee
November 17, 2020
back-up compaction equipment. With the recently acquired Bays Trash Removal contract, and
the First Piedmont contract that starts on January 1, 2021, the County Landfill will be doubling
the amount of solid waste it accepts and processes. After consultation with the County’s Landfill
engineering consultant, LaBella, and Carter Equipment company, the regional Caterpillar dealer,
County Staff requests to purchase a rebuilt Caterpillar D7 Dozer/Waste Handler and a rebuilt Cat
836 Waste Handler. The cost of the D7 is $600,000, and the cost for the 836 is approximately
$730,000. The rebuilt machines offer a significant savings and would come with similar
warranties of a new factory-built machine, because Carter is an authorized rebuild center. The
requested machines are larger than what the County currently has; thereby, allowing the County
Landfill to process more efficiently and to maintain a higher compaction rate. The County
would retain the existing equipment as a back-up in case of breakdown or when the other
equipment is being serviced. Warren stated these purchases would need to have been made
regardless of the Landfill accepting other trash.
Motion to recommend to the full Board contingent upon an appropriate financial model
presented by Van Der Hyde and Smitherman.
RESULT: APPROVED [UNANIMOUS]
MOVER: Ingram
SECONDER: Davis
AYES: Scearce, Miller, Davis, Ingram
f. Health Department Refund Request (Staff Contact: Kimberly G. Van Der Hyde)
Van Der Hyde stated the local Health Department requested from the County to retain
unmatched local funding in the amount of $39,156 for the FY2021 Budget year. These funds
would be used to provide the Shingrix vaccine for approximately one-hundred thirty (130)
people in the community. A similar request made last year by the health department concerning
FY2020 local Budget funds was declined by the Board.
Motion to deny the Health Department’s request.
RESULT: APPROVED [UNANIMOUS]
MOVER: Davis
SECONDER: Ingram
AYES: Scearce, Miller, Davis, Ingram
g. DLSC Regional Radio System Agreement
Smitherman stated the crew is unable to spend the $175,000 that was appropriated from the
CARES Act money, on the equipment that goes on the tower transmitters. They would like to
use the $175,000 to buy radios that they can take delivery of now, and then defer the equipment
that was authorized to pay for, until a later date. Due to COVID restrictions, they cannot install
7.a.a
Packet Pg. 8 Attachment: 11-17-2020 Finance Committee - DRAFT (2281 : Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Finance Committee
November 17, 2020
the equipment on our timeline. Mr. Woodall was present to request this action from the
Committee, on behalf of the DLSC.
There was consensus of the Committee to proceed as planned.
MATTERS FROM COMMITTEE MEMBERS
None.
ADJOURNMENT
Scearce adjourned the Meeting at 3:24 PM.
7.a.a
Packet Pg. 9 Attachment: 11-17-2020 Finance Committee - DRAFT (2281 : Minutes Approval (Staff Contact: Kaylyn M. McCluster))
November 17, 2020
Economic Development
PITTSYLVANIA COUNTY ECONOMIC DEVELOPMENT COMMITTEE
November 17, 2020
VIRGINIA: The Pittsylvania County Board of Supervisors’ Economic Development
Committee Meeting was held on November 17, 2020, in the Chatham Community Center
(Gallery Rom), 115 South Main Street, Chatham, Virginia. Robert (“Bob”) W. Warren,
Chairman, called the Meeting to order at 3:25 PM. The following Members were present:
Attendee Name Title Status Arrived
Robert ("Bob") W. Warren Chairman; Chatham Blairs District Present 3:00 PM
Ronald S. Scearce Supervisor; Westover District Present 3:00 PM
Timothy W. Dudley Supervisor; Staunton River District Present 3:00 PM
Other Board Members present were Supervisors Farmer, Miller, Davis, and Ingram. Dudley
called into the Meeting from 2800 North Ocean Boulevard, North Myrtle Beach, South Carolina
29582.
AGENDA ITEMS TO BE ADDED
Motion to move item 8(a)(1) to New Business as item 5(d), AEP Transmission Line Relocation
Discussion, and to also add Project 4TT to item 8(a)(2).
RESULT: ADOPTED [UNANIMOUS]
MOVER: Scearce
SECONDER: Dudley
AYES: Warren, Scearce, Dudley
APPROVAL OF AGENDA
Motion to approve amended Agenda.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Scearce
SECONDER: Dudley
AYES: Warren, Scearce, Dudley
PRESENTATIONS
None.
CLOSED SESSION
Motion to enter Closed Session.
The Committee entered Closed Session at 3:28 PM.
7.a.b
Packet Pg. 10 Attachment: 11-17-2020 Economic Development Committee Meeting - DRAFT (2281 : Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Economic Development Committee
November 17, 2020
RESULT: APPROVED [UNANIMOUS]
MOVER: Scearce
SECONDER: Dudley
AYES: Warren, Scearce, Dudley
a. Consultation with legal counsel employed or retained by a public body
regarding specific legal matters requiring the provision of legal advice by
such counsel
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: AEP Transmission Line Relocation
Purpose: Legal Consultation/Discussion of Transmission
Line Relocation Funding Agreement
(2) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: Projects Unison, Harlow, Kyocera, and 4TT
Purpose: Legal Consultation/Review of Local Performance
Agreements
RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION
c. Closed Session Certification
The Committee returned from Closed Session at 3:58 PM and the following Certification was
recorded:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Economic Development Committee Meeting of the
Pittsylvania County Board of Supervisors on November 17, 2020, the Committee hereby certifies
by a recorded vote that to the best of each Committee Member’s knowledge only public business
matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of
Information Act (the “Act”) and identified in the Motion authorizing the Closed Meeting were
heard, discussed, or considered in the Closed Meeting. If any Member believes that there was a
departure from the requirements of the Act, he shall so state prior to the vote indicating the
substance of the departure. The Statement shall be recorded in the Committee’s Minutes.
Vote
Scearce Yes
Dudley Yes
Warren Yes
7.a.b
Packet Pg. 11 Attachment: 11-17-2020 Economic Development Committee Meeting - DRAFT (2281 : Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Economic Development Committee
November 17, 2020
NEW BUSINESS
a. Announced Economic Development Projects Updates (Staff Contact: Matthew D.
Rowe)
McCulloch updated the Committee on announced projects presented in the handout below.
7.a.b
Packet Pg. 12 Attachment: 11-17-2020 Economic Development Committee Meeting - DRAFT (2281 : Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Economic Development Committee
November 17, 2020
b. Tobacco Commission Grants/Loans Updates (Staff Contact: Matthew D. Rowe)
Smitherman stated the County depends significantly on the Tobacco Commission for Economic
Development success. He stated that RealtyLink Development, a South Carolina based
industrial development firm, committed to build a 100,000 sq. ft. Industrial shell building at the
entrance to Cane Creek Centre. The County had previously received a $1.5M Grant with a plan
of the County funding a small shell building, and assuming the risk and liability of debt. Instead
of proceeding with a County shell building, County Staff requested that the Commission alter the
Grant to a five (5)-year, $1.15M loan at a 0% interest rate to RealtyLink, with $400,000 forgiven
once a temporary Certificate of Occupancy is issued for a 100,000 sq. ft. building on the site.
RealtyLink would then repay the outstanding loan amount, either when a tenant is secured for the
building (sale or lease), or at the end of the five (5)-year term in the form of a balloon payment.
Smitherman also stated that in 2017, the County approved the application and acceptance of a
$2.6M Grant for the purpose of grading a pad site for Project Lignum at the Megasite. The Grant
required a dollar-for-dollar match from the County (note: the City of Danville agreed to split the
match evenly). This Grant is active and expires December 31, 2020, unless it is extended
administratively by the Commission for one (1) year. RIFA directed its Staff to pursue the use of
the funds at its September 2020, Meeting by grading a sixty-five (65)-acre pad site on Lots 1 and
2 combined at the Megasite. There is concern that the money from the Tobacco Commission
will be pulled away, and County Staff feels in order to get the benefit that has been set aside for
the County traditionally, the money should be used now.
Consensus of the Committee to send letters to the Governor, Steven Moret, and Brian Ball with
these concerns.
c. Berry Hill Megasite Water and Wastewater MOU (Staff Contact: David M.
Smitherman)
Smitherman stated the County and the PCSA negotiated the release of water/sewer service area
for the Berry Hill Megasite to the City of Danville, Virginia (“Danville”). The transfer is to be
consummated by execution of a Memorandum of Understanding (“MOU”). Recently, the
Danville City Council approved the presented MOU and provided authority to the City Manager
to execute the same.
Motion to execute the Berry Hill Utilities MOU with Danville and RIFA.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Scearce
SECONDER: Dudley
AYES: Warren, Scearce, Dudley
STAFF REPORTS
a. IDA Membership and Staffing Discussion (Staff Contact: David M. Smitherman)
Smitherman stated the Pittsylvania County Industrial Development Authority (“IDA”) will soon
be largely comprised of members with less than two (2) years’ tenure. The IDA will also have
7.a.b
Packet Pg. 13 Attachment: 11-17-2020 Economic Development Committee Meeting - DRAFT (2281 : Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Economic Development Committee
November 17, 2020
new support Staff considering the recent retirement of Brenda O. Robertson, former IDA Clerk.
County Staff suggests that the Committee consider ways to work with the IDA and consider
creating an IDA "scope of work.”
Warren requested County Staff bring back information regarding what the relationship looks like
between staffing and committees in other localities.
b. Danville-Pittsylvania Economic Development Alliance Update (Staff Contact: David M.
Smitherman)
Smitherman stated the Alliance had been formed and he is in the process of scheduling the first
meeting. The Alliance consists of Smitherman, Ken Larking, Mr. Casteel, Mark Gignac, Alexis
Ehrhardt, two (2) industry representatives (one (1) from Pittsylvania County and one (1) from the
City of Danville).
MATTERS FROM COMMITTEE MEMBERS
None.
ADJOURNMENT
Warren adjourned the Meeting at 4:26 PM.
7.a.b
Packet Pg. 14 Attachment: 11-17-2020 Economic Development Committee Meeting - DRAFT (2281 : Minutes Approval (Staff Contact: Kaylyn M. McCluster))
November 17, 2020
Work Session
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
Work Session
November 17, 2020
VIRGINIA: The Pittsylvania County Board of Supervisors’ Work Session was held on
November 17, 2020, in the Chatham Community Center (Gallery Rom), 115 South Main Street,
Chatham, Virginia 24531. Robert (“Bob”) W. Warren, Chairman, called the Meeting to Order at
4:30 PM. The following Members were present:
CALL TO ORDER (4:30 PM)
Attendee Name Title Status Arrived
Robert ("Bob") W. Warren Chairman; Chatham Blairs District Present 4:29 PM
Ronald S. Scearce Vice-Chairman; Westover District Present 4:29 PM
Joe B. Davis Supervisor; Dan River District Present 4:29 PM
Timothy W. Dudley Supervisor; Staunton River District Remote 4:30 PM
Ben L. Farmer Supervisor; Callands-Gretna District Present 4:30 PM
William ("Vic") Ingram Supervisor; Tunstall District Present 4:30 PM
Charles H. Miller, Jr. Supervisor; Banister District Present 4:29 PM
Supervisor Dudley called into the Meeting from 2800 North Ocean Blvd, North Myrtle Beach, South
Carolina 29582.
AGENDA ITEMS TO BE ADDED
I make a Motion to add the following Closed Session to the Agenda:
Discussion, consideration, or interviews of prospective candidates for employment; assignment,
appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific
public officers, appointees, or employees of any public body.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(1)
Subject Matter: County Administrator and County Attorney
Purpose: Discussion of County Administrator and County Attorney
Performance Evaluations
Consultation with legal counsel employed or retained by a public body regarding specific legal
matters requiring the provision of legal advice by such counsel.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: AEP Transmission Line Relocation
Purpose: Legal Consultation/Discussion of Transmission Line Relocation
Funding Agreement
7.a.c
Packet Pg. 15 Attachment: 11-17-2020 Work Session - DRAFT (2281 : Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Board of Supervisors
November 17, 2020
Work Session
RESULT: ADOPTED [UNANIMOUS]
MOVER: Ingram
SECONDER: Scearce
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
APPROVAL OF AGENDA
Motion to approve amended Agenda.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Scearce
SECONDER: Farmer
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
PRESENTATIONS
a. Department Head Spotlight (Chris Adcock); (Public Works); (15 minutes)
Chris Adcock, County Public Works Director, provided the Board the latest installment in the
County's Department Head Spotlight. His presentation can be found on the County’s website at
www.pittsylvaniacountyva.gov
b. Avero Solutions County IT Assessment Presentation (Staff Contact: David M.
Smitherman); (45 minutes)
Abhijit Verekar, Avero Advisors, presented the attached IT Strategic Plan to the Board. The
presentation can be found on the County’s website at www.pittsylvaniacountyva.gov.
STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS
a. Tourism DMO Proposal Discussion
David M. Smitherman, County Administrator, presented to the Board a potential tourism
Destination Marketing Organization proposal.
Motion to amend Agenda and move item 6a to Closed Session under 8a.
RESULT: APPROVED [UNANIMOUS]
MOVER: Dudley
SECONDER: Ingram
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
b. Committee Reports/Recommendations (Staff Contact: David M. Smitherman); (5
minutes)
7.a.c
Packet Pg. 16 Attachment: 11-17-2020 Work Session - DRAFT (2281 : Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Board of Supervisors
November 17, 2020
Work Session
Smitherman presented the following Committee recommendations from the earlier Committee
Meetings:
-Approval of Tunstall CIP funds
-Approval of CIP training funds
-Approval of one (1) year Harris radio contract
-Sworn Deputies $500 bonus Approval
-Recommendation for Solid Waste Equipment Purchase to full Board in December
-Deny the Health Department’s refund request for the Shingles vaccine
There was consensus of the Board to present these items as a block vote at tonight’s Business
Meeting.
Smitherman also introduced to the Board, Brent Weinkauf, Pet Center Director.
BUSINESS MEETING DISCUSSION ITEMS
CLOSED SESSION
The Board entered Closed Session at 5:41 PM
a. Consultation with legal counsel employed or retained by a public body regarding specific
legal matters requiring the provision of legal advice by such counsel.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: Potential Franklin County/Cool Branch EMS
Agreement Update
Purpose: Legal Consultation/Discussion Regarding the Same
(2) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: AEP Transmission Line Relocation
Purpose: Legal Consultation/Discussion of Transmission
Line Relocation Funding Agreement
(3) Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject Matter: DMO Proposal Discussion
Purpose: Legal Consultation/Discussion of DMO Proposal
b. Discussion concerning a prospective business or industry or the expansion of an existing
business or industry where no previous announcement has been made of the business' or
industry's interest in locating or expanding its facilities in the community.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject Matter: Projects Impala and Matterhorn
7.a.c
Packet Pg. 17 Attachment: 11-17-2020 Work Session - DRAFT (2281 : Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Board of Supervisors
November 17, 2020
Work Session
Purpose: Economic Development Updates on Unannounced
Industry/Existing Industry Expansion
c. Discussion, consideration, or interviews of prospective candidates for employment;
assignment, appointment, promotion, performance, demotion, salaries, disciplining,
or resignation of specific public officers, appointees, or employees of any public
body.
(1) Legal Authority: Virginia Code § 2.2-3711(A)(1)
Subject Matter: County Administrator and County Attorney
Purpose: Discussion of County Administrator and County Attorney
Performance Evaluations
RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION
a. Closed Session Certification
The Board returned to Open Session at 6:59 PM and the following Certification was recorded:
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors
(the “Board”) on November 17, 2020, the Board hereby certifies by a recorded vote that to the
best of each Board Member’s knowledge only public business matters lawfully exempted from
the Open Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and
identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in
the Closed Meeting. If any Board Member believes that there was a departure from the
requirements of the Act, he shall so state prior to the vote indicating the substance of the
departure. The Statement shall be recorded in the Board's Minutes.
Vote
Davis Yes
Dudley Yes
Farmer Yes
Ingram Yes
Miller Yes
Scearce Yes
Warren Yes
ADJOURNMENT
Warren adjourned the Meeting at 7:01 PM.
7.a.c
Packet Pg. 18 Attachment: 11-17-2020 Work Session - DRAFT (2281 : Minutes Approval (Staff Contact: Kaylyn M. McCluster))
November 17, 2020
Business Meeting
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
Business Meeting
November 17, 2020
VIRGINIA: The Pittsylvania County Board of Supervisors’ Business Meeting was held
on November 17, 2020, in the Chatham Community Center (Gallery Room), 115 South Main
Street, Chatham, Virginia 24531. Robert (“Bob”) W. Warren, Chairman, called the Meeting to
Order at 7:00 PM. The following Members were present:
CALL TO ORDER (7:00 PM)
Attendee Name Title Status Arrived
Robert ("Bob") W. Warren Chairman; Chatham Blairs District Present 6:39 PM
Ronald S. Scearce Vice-Chairman; Westover District Present 6:39 PM
Joe B. Davis Supervisor; Dan River District Present 6:40 PM
Timothy W. Dudley Supervisor; Staunton River District Remote 7:00 PM
Ben L. Farmer Supervisor; Callands-Gretna District Present 6:39 PM
William "Vic" Ingram Supervisor; Tunstall District Present 6:38 PM
Charles H. Miller, Jr. Supervisor; Banister District Present 6:40 PM
Supervisor Dudley called into the Meeting from 2800 North Ocean Boulevard, North Myrtle Beach,
South Carolina 29582.
AGENDA ITEMS TO BE ADDED
Motion to add Cobblestone Milk Cooperative LPA to the Consent Agenda as item 7e, and to add
Committee Recommendations under Matters from Work Session.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Farmer
SECONDER: Ingram
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
APPROVAL OF AGENDA
Motion to approve amended Agenda.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Miller
SECONDER: Farmer
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
CONSENT AGENDA
7.a.d
Packet Pg. 19 Attachment: 11-17-2020 Business Meeting - DRAFT (2281 : Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Board of Supervisors
November 17, 2020
Business Meeting
Motion to approve Consent Agenda.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Scearce
SECONDER: Ingram
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
a. Minutes Approval (Staff Contact: Kaylyn M. McCluster)
b. Ison Furniture Local Performance Agreement Approval (Staff Contact: Matthew D. Rowe)
c. Dogwood Global Local Performance Agreement Approval (Staff Contact: Matthew D.
Rowe)
d. Intrado E-911 Phone Line Contract Extension Approval (Staff Contact: Christopher C.
Slemp)
e. Cobblestone Milk Cooperative LPA
ITEMS REMOVED FROM CONSENT AGENDA
PRESENTATIONS
a. DPCS Annual Report (Staff Contact: David M. Smitherman)
Sid Allgood was present to give the DPCS annual report.
HEARING OF THE CITIZENS
Willie Fitzgerald, Banister District, stated he was at the Board’s Business Meeting two (2)
months ago regarding the bridge on 57. VDOT went and patched the spot on 57 and did a great
job. He was disappointed to find out the bridge is not on the ten (10) year plan. Miller and Hunt
have a call scheduled with Craddock (VDOT) to discuss this matter. Fitzgerald further voiced
his concerns regarding the Roy P. Byrd Bridge, and stated there are other bridges in the Town of
Chatham with no name. He requested that Clyde Banks or William Pritchett signs be put up
instead. Lester Terry, Banister District, stated he lived on Mill Creek Road all his life, and he
also addressed the naming of the Roy P. Byrd Bridge. He stated that he considered the naming
of this bridge a slap in the face and wants to recognize members of the minority community.
PUBLIC HEARINGS
Rezoning Public Hearings
Case 1: Public Hearing: Rezoning Case R-20-023; Matthew and Caitlyn Scarce; Westover
Election District; B-2, Business District, General, to R-1, Residential Suburban Subdivision
District (Supervisor Scearce)
Warren opened the Public Hearing at 7:27 PM. Mr. Matthew and Caitlyn Scearce were present
to represent the Petition. No one signed up to speak and Warren closed the Public Hearing at
7:28 PM.
7.a.d
Packet Pg. 20 Attachment: 11-17-2020 Business Meeting - DRAFT (2281 : Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Board of Supervisors
November 17, 2020
Business Meeting
Motion to rezone 2.00 acres, located on Pine Lake Road, in the Westover Election District, from
B-2, Business District, General, to R-1, Residential Suburban Subdivision District (to allow for
construction of a single-family dwelling for their personal residence).
RESULT: APPROVED [UNANIMOUS]
MOVER: Scearce,
SECONDER: Ingram
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
Case 2: Public Hearing: Rezoning Case R-20-024; William C. Dawson, II; Chatham-
Blairs Election District; R-1, Residential Suburban Subdivision District, to B-1, Business
District, Limited (Supervisor Warren)
Warren opened the Public Hearing at 7:29 PM. Mr. Dawson was present to represent the
Petition. No one signed up to speak and Warren closed the Public Hearing at 7:32 PM.
Motion to rezone 2.36 acres, located on Franklin Turnpike, in the Chatham-Blairs Election
District, from R-1, Residential Suburban Subdivision District, to B-1, Business District, Limited
(for sales, service, and repair of automobiles, which will require a Special Use Permit).
RESULT: APPROVED [UNANIMOUS]
MOVER: Scearce
SECONDER: Ingram
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
Case 3: Public Hearing: Rezoning Case R-20-025; Self Farm, LLC; Banister Election
District; R-1, Residential Suburban Subdivision District, and A-1, Agricultural District, to
A-1, Agricultural District; Amend the Future Land Use Designation in the Comprehensive
Plan from Industrial to Agricultural and Rural Residential (Supervisor Miller)
Warren opened the Public Hearing at 7:34 PM. A representative of Blue Ridge Land
Conservancy was present to represent the Petition. No one signed up to speak and Warren
closed the Public Hearing at 7:36 PM.
Motion to rezone 75.93 acres, located on U.S. Highway 29 North and on Strader Road, in the
Banister Election District from R-1, Residential Suburban Subdivision District, and A-1,
Agricultural District, to A-1, Agricultural District, and amend the Future Land Use Designation
in the Comprehensive Plan from Industrial to Agricultural and Rural Residential (for a
conservation easement).
7.a.d
Packet Pg. 21 Attachment: 11-17-2020 Business Meeting - DRAFT (2281 : Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Board of Supervisors
November 17, 2020
Business Meeting
RESULT: APPROVED [UNANIMOUS]
MOVER: Miller
SECONDER: Scearce
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
OTHER PUBLIC HEARINGS
1. Public Hearing: Budget Amendment Public Hearing (Staff Contact: Kimberly G. Van
Der Hyde)
Van Der Hyde noted that Virginia Code § 15.2-2507 states that “Any locality may amend its
budget to adjust the aggregate amount to be appropriated during the current fiscal year as shown
in the currently adopted budget as prescribed by section 15.2-2504. However, any such
amendment which exceeds one percent of the total expenditures shown in the currently adopted
budget must be accomplished by publishing a notice of a meeting and a public hearing once in a
newspaper having general circulation in that locality at least seven days prior to the meeting
date.” An advertisement of the Budget Amendments appeared in the Chatham Star Tribune on
November 4, 2020, which satisfies the seven (7)-day requirement.
Warren opened the Public Hearing at 7:38 PM. No one signed up to speak and Warren closed
the Public Hearing at 7:40 PM.
Motion that $8,415,834.56 be approved and appropriated to the FY2021 County Budget.
RESULT: APPROVED [UNANIMOUS]
MOVER: Ronald S. Scearce, Vice-Chairman - Westover District
SECONDER: William "Vic" Ingram, Supervisor - Tunstall District
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
2. Public Hearing: Solar Ordinance Revisions (Staff Contact: Emily S. Ragsdale)
Ragsdale identified potential revisions to the County’s Solar Ordinance that would benefit the
County and its citizens. At the Board’s October Business Meeting, the Board unanimously
agreed to the Legislative Committee’s recommendation to advertise said revisions for a Public
Hearing for potential adoption at the November Business Meeting.
Warren opened the Public Hearing at 7:41 PM. No one signed up to speak and Warren closed
the Public Hearing at 7:43 PM.
Motion to approve the attached Solar Ordinance revisions as presented.
7.a.d
Packet Pg. 22 Attachment: 11-17-2020 Business Meeting - DRAFT (2281 : Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Board of Supervisors
November 17, 2020
Business Meeting
RESULT: APPROVED [UNANIMOUS]
MOVER: Davis
SECONDER: Miller
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
3. Public Hearing: Return Check Fee Ordinance Revision (Staff Contact: Vincent E.
Shorter)
Currently, the County’s Treasurer’s Office is authorized by Pittsylvania County Code (“PCC”) §
6-6.6 to charge $35.00 for returned checks. The Pittsylvania County Service Authority currently
charges $45.00 for returned checks. Virginia Code § 15.2-106, attached, allows localities to
charge up to $50.00 for returned checks. For uniformity’s sake and to sufficiently recover the
true administrative costs associated therewith, the Treasurer recommends that PCC § 6-6.6 be
revised to charge $45.00 for returned checks. At the Board’s October Business Meeting, the
Board unanimously agreed to the Legislative Committee’s recommendation to advertise said
revision for a Public Hearing for potential adoption at tonight’s Meeting.
Warren opened the Public Hearing at 7:45 PM. No one signed up to speak and Warren closed
the Public Hearing at 7:46 PM.
Warren requested the Board to table this item due to lack of information received from the
Treasurer's Office.
Motion to table item.
RESULT: APPROVED [UNANIMOUS]
MOVER: Scearce
SECONDER: Dudley
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
4. Public Hearing: Solid Waste Interest Ordinance Revision (Staff Contact: Richard N.
Hicks)
Hicks stated that County Staff recently discovered that there are no interest charges on unpaid
solid waste disposal invoices at the County Landfill. There are not many unpaid invoices, but
when an invoice remains unpaid for thirty (30) days or more, County Staff feels there should be
interest added to the invoice. Virginia Code § 15.2-105 allows the Board to adopt an Ordinance
imposing interest on delinquent landfill accounts “not exceeding ten percent.” At the Board’s
October Business Meeting, the Board unanimously agreed to the Legislative Committee’s
recommendation to advertise said revision for a Public Hearing for potential adoption at the
Board’s November Business Meeting.
7.a.d
Packet Pg. 23 Attachment: 11-17-2020 Business Meeting - DRAFT (2281 : Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Board of Supervisors
November 17, 2020
Business Meeting
Warren opened the Public Hearing at 7:50 PM. No one signed up to speak and Warren closed
the Public Hearing at 7:51 PM.
Motion to adopt the PCC § 17-4(C) revision as presented.
RESULT: APPROVED [UNANIMOUS]
MOVER: Scearce
SECONDER: Davis
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
UNFINISHED BUSINESS
a. Ringgold Rail Trail Rehabilitation Engineering Services Agreement Approval (Staff
Contact: Richard N. Hicks)
Hicks stated that the Board asked County Staff at the Board’s last Business Meeting to go back
to Dewberry Engineers, Inc., and request that they take another look at the proposed related
agreement and determine if there were any cost saving options. They have submitted a revised
proposal in the amount of $298,000, compared to the original proposal for $322,000. Brian
Bradner was present to answer any questions from the Board.
Motion to authorize the County Administrator to execute an agreement with the West Piedmont
District Commission for the work to be performed by Dewberry Engineers, Inc., for the
Ringgold Rail Trail and Bridge Repair Project.
RESULT: APPROVED [UNANIMOUS]
MOVER: Davis
SECONDER: Ingram
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
b. Courthouse Elm Trees Update (Staff Contact: Richard N. Hicks)
Hicks stated this was brought to the Board previously and the Board requested an expert do an
evaluation of the trees. An arborist inspected the two (2) elm trees at the Courthouse on
Monday, November 9, 2020. Notification was received from the State that the County is eligible
for a Grant from the State, but the money must be spent by December 30, 2020.
Motion to accept the recommendations arborist’s recommendations regarding the two (2)
Courthouse elms and authorize County Staff to act accordingly to utilize the related funding by
the deadlines, not to exceed $5,000.
7.a.d
Packet Pg. 24 Attachment: 11-17-2020 Business Meeting - DRAFT (2281 : Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Board of Supervisors
November 17, 2020
Business Meeting
RESULT: APPROVED [UNANIMOUS]
MOVER: Farmer
SECONDER: Ingram
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
NEW BUSINESS
None.
APPOINTMENTS
a. IDA Appointment (Banister District); (Daniel Lovelace); (Supervisor Miller)
Motion to appoint Daniel Lovelace as the County’s Banister District IDA Representative for a
four (4) year term, beginning December 1, 2020, and expiring November 30, 2024.
RESULT: APPROVED [UNANIMOUS]
MOVER: Miller
SECONDER: Davis
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
b. IDA Appointment (Dan River District); (Steven Merricks); (Supervisor Davis)
Motion to appoint Steven Merricks as the County’s Dan River District IDA Representative for a
four (4) year term, beginning January 1, 2021, and expiring December 31, 2025.
RESULT: APPROVED [UNANIMOUS]
MOVER: Davis
SECONDER: Scearce
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
MATTERS FROM WORK SESSION (IF ANY)
a. Committee Recommendations
Smitherman presented the following Committee recommendations from the earlier Meetings:
-Approval of Tunstall CIP funds
-Approval of CIP training funds
-Approval of one (1) year Harris radio contract
-Sworn Deputies $500 bonus Approval
-Recommendation for Solid Waste Equipment Purchase to full Board in December
-Deny the Health Department’s refund request for the Shingles vaccine
7.a.d
Packet Pg. 25 Attachment: 11-17-2020 Business Meeting - DRAFT (2281 : Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Board of Supervisors
November 17, 2020
Business Meeting
RESULT: APPROVED [UNANIMOUS]
MOVER: Scearce
SECONDER: Davis
AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller
BOARD MEMBER REPORTS
• Ingram thanked all Veterans that have served. He also requested to be mindful for Fire
and Rescue folks and thanked the Board for approving Tunstall's request for CIP
apparatus funding.
• Farmer thanked Chuck Angier for attending the Meetings.
• Scearce wished everyone a Happy Thanksgiving.
• Dudley wished everyone a Happy Thanksgiving.
• Warren wished all citizens a Happy Thanksgiving and he also recognized Mr. Motley for
his service on the Planning Commission. He also echoed Farmer's sentiments about
Angier, and thanked Fitzgerald as well.
COUNTY ADMINISTRATOR REPORTS
Smitherman recognized Angier for his dedication to the community and congratulated the
Electoral Board for the smooth running of the election. He also welcomed Brent Weinkauf, new
County Pet Center Director. Smitherman also thanked Christine Warren for her hard work as
Interim Director. He also stated that one of the Board’s goals for the year was to increase
coordination and education with the Board and Commissions that are appointed, and things are
underway to coordinate this.
ADJOURNMENT
Warren adjourned the Meeting at 8:16 PM.
7.a.d
Packet Pg. 26 Attachment: 11-17-2020 Business Meeting - DRAFT (2281 : Minutes Approval (Staff Contact: Kaylyn M. McCluster))
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Certificate/Letter Honoring Motley's Planning Commission Service
Transmission Approval (Staff Contact: Kaylyn M. McCluster)
Staff Contact(s): Kaylyn M. McCluster
Agenda Date: December 15, 2020 Item Number: 7.b
Attachment(s): MOTLEY
12-15-2020 Richard Motley - Planning Commission retirement
Reviewed By:
SUMMARY:
Chairman Warren desires to send the attached certificate and corresponding letter to Richard
Motley honoring his retirement from the County’s Planning Commission (“PC”) after twenty
(28) years of exemplary, loyal, tireless, and dedicated service to the County and its citizens.
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
County Staff recommends the Board approve the sending of the attached certificate and
corresponding letter honoring Motley’s PC service.
MOTION:
“I make a Motion to approve the sending of the attached certificate and corresponding letter
honoring Motley’s PC service.
7.b
Packet Pg. 27
7.b.aPacket Pg. 28Attachment: MOTLEY (2294 : Certificate/Letter Honoring Motley's PC Service Transmission Approval
BOARD OF SUPERVISORS
P.O. Box 426 • 1 Center Street
Chatham, Virginia 24531
Phone (434) 432-1987
_______________________________________________________________________________________________________
BUSINESS SAVVY. PEOPLE FRIENDLY.
December 15, 2020
VIA U.S. MAIL
Richard Motley
796 Woodlawn Academy Drive
Chatham, VA 24531
Re: Certificate Honoring Planning Commission Service
Mr. Motley,
On behalf of the Pittsylvania County Board of Supervisors (“Board”), thank you for your twenty-eight (28)
years of exemplary service on the County’s Planning Commission as its Chatham-Blairs District
Representative. We appreciate citizens like you who work tirelessly for the betterment of our community.
Again, we thank you for your many years of stewardship, hard work, and dedication.
Enclosed please find a token of our appreciation. The Board and the County wish you the best in all your
future endeavors. If we may be of future service, please do not hesitate to contact us.
Sincerely yours,
Robert (“Bob”) W. Warren, Chairman
Pittsylvania County Board of Supervisors
Encl. (1; Certificate)
Cc: PCET (via email)
Hon. PCBOS (via email)
PC (via email)
Emily S. Ragsdale (Community Development Director); (via U.S. Mail)
Caleb Ayers (Public Relations Manager); (via email)
7.b.b
Packet Pg. 29 Attachment: 12-15-2020 Richard Motley - Planning Commission retirement (2294 : Certificate/Letter Honoring Motley's PC Service Transmission
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Certificates/Letters Honoring Previous PCSA Board's Service
Transmission Approval (Staff Contact: Kaylyn M. McCluster)
Staff Contact(s): Kaylyn M. McCluster
Agenda Date: December 15, 2020 Item Number: 7.c
Attachment(s): Certifcates and letters
Reviewed By:
SUMMARY:
Recently, tt has come to County Staff’s attention that, while the previous PCSA Board Members
were honored collectively via a transition Resolution, individual PCSA Members have failed to
be individually honored. Accordingly, County Staff proposes the Board authorize the
transmission of certificates and corresponding letters honoring the previous PCSA Members
individually for their tireless, loyal, dedicated, and exemplary service to the County and its
citizens.
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
County Staff recommends the Board approve the sending of certificates and corresponding
letters honoring the previous PCSA Board Members.
MOTION:
“I make a Motion to approve the sending of certificates and corresponding letters honoring the
previous PCSA Board Members.”
7.c
Packet Pg. 30
7.c.a
Packet Pg. 31 Attachment: Certifcates and letters (2295 : Certificates/Letters Honoring Previous PCSA Board's Service Transmission Approval (Staff Contact:
7.c.aPacket Pg. 32Attachment: Certifcates and letters (2295 : Certificates/Letters Honoring Previous PCSA Board's Service
7.c.a
Packet Pg. 33 Attachment: Certifcates and letters (2295 : Certificates/Letters Honoring Previous PCSA Board's Service Transmission Approval (Staff Contact:
7.c.aPacket Pg. 34Attachment: Certifcates and letters (2295 : Certificates/Letters Honoring Previous PCSA Board's Service
7.c.a
Packet Pg. 35 Attachment: Certifcates and letters (2295 : Certificates/Letters Honoring Previous PCSA Board's Service Transmission Approval (Staff Contact:
7.c.aPacket Pg. 36Attachment: Certifcates and letters (2295 : Certificates/Letters Honoring Previous PCSA Board's Service
7.c.a
Packet Pg. 37 Attachment: Certifcates and letters (2295 : Certificates/Letters Honoring Previous PCSA Board's Service Transmission Approval (Staff Contact:
7.c.aPacket Pg. 38Attachment: Certifcates and letters (2295 : Certificates/Letters Honoring Previous PCSA Board's Service
7.c.a
Packet Pg. 39 Attachment: Certifcates and letters (2295 : Certificates/Letters Honoring Previous PCSA Board's Service Transmission Approval (Staff Contact:
7.c.aPacket Pg. 40Attachment: Certifcates and letters (2295 : Certificates/Letters Honoring Previous PCSA Board's Service
7.c.a
Packet Pg. 41 Attachment: Certifcates and letters (2295 : Certificates/Letters Honoring Previous PCSA Board's Service Transmission Approval (Staff Contact:
7.c.aPacket Pg. 42Attachment: Certifcates and letters (2295 : Certificates/Letters Honoring Previous PCSA Board's Service
7.c.a
Packet Pg. 43 Attachment: Certifcates and letters (2295 : Certificates/Letters Honoring Previous PCSA Board's Service Transmission Approval (Staff Contact:
7.c.aPacket Pg. 44Attachment: Certifcates and letters (2295 : Certificates/Letters Honoring Previous PCSA Board's Service
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Board Recognitions Policy Revision Approval (Staff Contact: Kaylyn M.
McCluster)
Staff Contact(s): Kaylyn M. McCluster
Agenda Date: December 15, 2020 Item Number: 7.d
Attachment(s): Recognitions Policy - Updated
Reviewed By:
SUMMARY:
For the Board’s review, attached is the Board’s Recognitions Policy. To treat retiring County
employees uniformly and fairly, County Staff is proposing to amend the same to provide for
retiring County employees with twenty-five (25) or more years of County service retiring in
good standing to receive a framed certificate and corresponding letter.
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
County Staff recommends the Board approve the attached revisions to the Board’s Recognitions
Policy as presented.
MOTION:
“I make a Motion to approve the attached revisions to the Board’s Recognitions Policy as
presented.”
7.d
Packet Pg. 45
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
POLICY ON RECOGNITIONS
Adopted: 10-15-2019
CERTIFICATES
(to be mailed with
cover letter-and/or
formal
presentation)
RESOLUTIONS
(Formal
presentation at
BOS Meeting)
Plaques and/or
Jefferson Cups
(Formal
presentation at
BOS Meeting)
County Staff
Recognitions
Proclamations
(may be
presented at
BOS Meeting
if requested)
Eagle Scouts & Girl
Scout Gold Awards
and other local,
regional, or
statewide
distinctions or
designations,
including
community service
achievements/awards
Upon the death or
retirement of
prominent
members of the
community, with
25 or more years’
service to the
community
Upon retirement
or end of term for
members of the
Board of
Supervisors
At discretion of
County
Administrator’s
Office (flowers
for deaths,
annual awards,
recognitions,
anniversaries,
retirements,
birthdays of
staff
Proclamations
will be created
upon request, or
when deemed
appropriate by
the County
Administrator’s
Office.
Individual or teams
receiving first place
in a local, regional,
or statewide event,
competition, or
championship
Individuals or
teams receiving
first place in a
national event,
competition, or
championship
Other individual
or groups to be
determined by
the BOS on a
case-by-case
basis
*Upon request
for a
Proclamation,
information
must be
provided to
County Staff. If
information is
not received in a
timely manner,
the
Proclamation
may be pushed
back to the next
month’s
Agenda.
Anniversaries (50th,
75th)
*Upon request for
a Resolution,
information must
be provided to
County Staff. If
information is not
received in a
timely manner, the
Resolution may be
pushed back to the
next month’s
Agenda.
Upon, retirement
or end of term for
constitutional
officers (Sheriff,
Clerk of Court,
Commissioner of
the Revenue,
Treasurer,
Commonwealth’s
Attorney
Anniversaries of
Pastors with
Churches (25th or
more, in five-year
increments)
7.d.a
Packet Pg. 46 Attachment: Recognitions Policy - Updated (2292 : Board Recognitions Policy Revision Approval (Staff Contact: Kaylyn M. McCluster))
Birthdays (100 years
or older)
Significant
anniversaries of
organizations,
businesses, churches
(25-year increments)
Retiring County
Employees with 25
or more years of
County Service and
retiring in good
standing.
7.d.a
Packet Pg. 47 Attachment: Recognitions Policy - Updated (2292 : Board Recognitions Policy Revision Approval (Staff Contact: Kaylyn M. McCluster))
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Resolution # 2020-12-01 (Danville DMO Designation) Approval (Staff
Contact: David M. Smitherman)
Staff Contact(s): David M. Smitherman
Agenda Date: December 15, 2020 Item Number: 7.e
Attachment(s): 2020-12-01 DMO Designation
Reviewed By:
SUMMARY:
The County wishes to increase tourism opportunities in the County to attempt to increase local
business; thereby, increasing tax revenues to the County and the surrounding areas. The State of
Virginia’s Tourism Corporation (“VTC”) coordinates marketing activities solely with
Destination Marketing Opportunities (“DMO”) within the State to market the Commonwealth as
a premier travel destination. The advantages of being a DMO, or partnering with a DMO, are to
allow for increased partnership opportunities and joint grant applications. For the Board’s
review, attached is Resolution # 2020-12-01, whereby the Board supports the appointment of the
City of Danville, Virginia (“Danville”), by the VTC as the DMO for the region that includes the
County, subject to the following conditions: (1) As DMO, the composition of any related
Tourism Board created by Danville shall include proportionate representation on/by County
residents, elected officials, and/or County Staff; (2) As DMO, Danville shall proportionally
market and spend monies allocated to it by the Commonwealth, VTC, or other entities for
marketing/promotion of County attractions, locations, and events; and (3) As DMO, Danville
shall coordinate all tourism related marketing activities and events with the County’s Public
Relations Manager, or his/her designee.
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
County Staff recommends the Board adopt Resolution # 2020-12-01 as presented.
MOTION:
“I make a Motion to adopt Resolution # 2020-12-01 as presented.”
7.e
Packet Pg. 48
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION # 2020-12-01
__________________________________________________________________
RESOLUTION SUPPORTING DANVILLE’S DESIGNATION AS THIS REGION’S
DMO
VIRGINIA: At the Pittsylvania County Board of Supervisors’ (“Board”) Business
Meeting on Tuesday, December 15, 2020, in the Chatham Community Center (Gallery Room), the
following Resolution was presented and adopted:
WHEREAS, Pittsylvania County, Virginia (“County”), wishes to increase tourism
opportunities; and
WHEREAS, increasing tourism in the County would serve to increase local business;
thereby, increasing tax revenues to the County and the surrounding areas; and
WHEREAS, the State of Virginia’s Tourism Corporation (“VTC”) coordinates marketing
activities solely with Destination Marketing Opportunities (“DMO”) within the State to market the
Commonwealth as a premier travel destination; and
WHEREAS, the advantages of being a DMO, or partnering with a DMO, are to allow for
increased partnership opportunities and joint grant applications.
THEREFORE, BE IT FORMALLY RESOLVED, that the Board supports the
appointment of the City of Danville, Virginia (“Danville”), by the VTC as the DMO for the region
that includes the County, subject to the following conditions:
1. As DMO, the composition of any related Tourism Board created by Danville shall
include proportionate representation on/by County residents, elected officials, and/or County Staff;
and
2. As DMO, Danville shall proportionally market and spend monies allocated to it by
the Commonwealth, VTC, or other entities for marketing/promotion of County attractions,
locations, and events; and
3. As DMO, Danville shall coordinate all tourism related marketing activities and
events with the County’s Public Relations Manager, or his/her designee; and
NOW, BE IT FURTHER RESOLVED, that a copy of this Resolution be sent to Danville
and the VTC.
Given under my hand this 15th day of December, 2020.
__________________________________________
7.e.a
Packet Pg. 49 Attachment: 2020-12-01 DMO Designation (2290 : Resolution # 2020-12-01 (Danville DMO Designation) Approval (Staff Contact: David M.
Robert (“Bob”) W. Warren, Chairman
Pittsylvania County Board of Supervisors
ATTEST:
__________________________________________
David M. Smitherman, Clerk
Pittsylvania County Board of Supervisors
7.e.a
Packet Pg. 50 Attachment: 2020-12-01 DMO Designation (2290 : Resolution # 2020-12-01 (Danville DMO Designation) Approval (Staff Contact: David M.
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: WPPDC CEDS Prioritized List Submission/Endorsement Approval (Staff
Contact: Matthew D. Rowe)
Staff Contact(s): Matthew D. Rowe
Agenda Date: December 15, 2020 Item Number: 7.f
Attachment(s): WPPDC 2021-2022 CEDS PPL
Pittsylvania County Letter - CEDS 2020
Reviewed By:
SUMMARY:
Each year, the County works with the West Piedmont Planning District Commission
(“WPPDC”) to develop a list of Projects to be included in the Regional Comprehensive
Economic Development Strategy (“CEDS”). The attached CEDS priority list has been vetted
and reviewed by Matthew D. Rowe, Director of Economic Development.
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
County Staff recommends the Board approve the attached CEDS Priority Projects list and
authorize the County Administrator to send the list and attached required EDA submittal letter to
the WPPDC to be incorporated into their Regional 2021/2022 CEDS Update.
MOTION:
“I make a Motion to approve the attached CEDS Priority Projects list and authorize the County
Administrator to send the list and attached required EDA submittal letter to the WPPDC to be
incorporated into their Regional 2021/2022 CEDS Update.”
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COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY
PRIORITY PROJECTSApril 1, 2020 - March 31, 2021
NO.TOP
PRIORITY FUNDING OF THREE
PROJECT /TYPE DESCRIPTION SOURCE AMOUNT TOTAL JOBS PRIORITY
Southern Virginia Megasite at Berry 1/I Engineering, master planning, mega park certification, and USDA-RD $2,000,000 $24,218,000 2,000
Hill - Infrastructure Development--City infrastructure development for 3,500 acre mega park to serve EPA/STAG $5,000,000 1
of Danville & Pittsylvania County Danville, Pittsylvania County, Southside VA & North Central NC. EDA $5,000,000
Infrastructure development includes regional and interstate VTC $5,000,000
water and sewer systems. Future infrastructure improvements Local $7,218,000
will include land, rail, and road.
Southern Virginia Megasite at Berry 1/II Economic Adjustment Strategy - study to develop target EDC $50,000 $100,000 Indirect
Hill - Economic Adjustment Strategy--industry and marketing strategy for sustainable manufac- VTC $50,000 1
City of Danville & Pittsylvania turing to replace traditional manufacturing employment lost
County in the Regional Mega Park area of Southern VA and
Northern NC
Site Improvements at Cane 1/II Site improvements to include grading and sanitary sewer EDA $3,000,000 $4,900,000 500
Creek Industrial Park--City for Tracts 6, 7b, 7c, and Lot 10 VTC $1,500,000
of Danville and Pittsylvania Local $400,000 2
County (Lots 6, 7b, 7c, 10)
Gretna Area Water Supply 1/I Engineering and construction of a new public water EDA/EPA $1,340,000 $2,775,000 NA
System--Town of Gretna/supply source and distribution system VTC $1,300,000
Pittsylvania County Local $135,000
Olde Dominion Agricultural 1/I Continued upgrades to the facility and plan for the new parcels USDA-RD $100,000 $3,100,000 25 onsite
Complex--Pittsylvania County that were acquired in 2019. Local $2,000,000 Indirect offsite
Gretna Industrial Park--Town 1/I Construct industrial park road and lots with on-site and EDA $400,000 $2,050,000 200
of Gretna/Pittsylvania County off-site utility improvements VTC $1,500,000
Local $150,000
Graded Industrial Park Pad 1/I Create graded pad sites at existing Industrial Park EDA $700,000 $3,000,000 200
Sites--Pittsylvania County sites. Gretna, Hurt VTC $2,000,000
Local $300,000
Energy Efficiency Improvements 1/I Retrofit existing County buildings to make them State $450,000 $1,000,000 Indirect
Public Buildings--Pittsylvania more energy efficient DOE $450,000
County Local $100,000
Southern Virginia Megasite at Berry 1/II Extension of electric service to the Mega Park through EDA $1,462,800 $4,300,000 ---
Hill--Danville & Pittsylvania County AEP. Relocation of an existing 69kV line on Lot 4 Local $186,400 1
and grade pad. Conduct a routing analysis, acquire VTC $1,279,800
permit and ROW for new electric service to the park. MEI $371,000
City $500,000
County $500,000
Southern Virginia Megasite at Berry 1/II Natural gas engineering and infrastructure development EDA $3,000,000 $6,000,000 ---
Hill--Danville & Pittsylvania County Local $2,000,000 1
A-1
7.f.a
Packet Pg. 52 Attachment: WPPDC 2021-2022 CEDS PPL (2289 : WPPDC CEDS Prioritized List
NO.TOP
PRIORITY FUNDING OF THREE
PROJECT /TYPE DESCRIPTION SOURCE AMOUNT TOTAL JOBS PRIORITY
VTC $1,000,000
Southern Virginia Megasite at Berry 1/II Construct an industrial access road, make interchange FHWA $10,000,000 $35,000,000 5,000
Hill - Industrial Access Improvements--modifications, and existing road improvements to improve VDOT $10,000,000 1
City of Danville and Pittsylvania traffic flow to regional industrial Mega Park EDA $1,000,000
County Local $13,000,000
VTC $1,000,000
Commerce Center/Industrial Park,1/II Route 58 West Industrial Park development add 120 EDA $1,500,000 $3,000,000 250-300
Park Development--Pittsylvania acres to existing Brosville Park Local $500,000
County VTC $1,000,000
Extend Water Service for 1/II 863 to Dry Fork Commercial/Industrial area and to serve EDA $1,000,000 $2,100,000 Unknown
Brosville to Dry Fork--Pittsylvania Tunstall Middle School and Tunstall High School Local $500,000
County VTC $600,000
Key Industrial Park - Hurt--1/II Purchase additional land and infrastructure to 157-acre EDA $1,000,000 $3,000,000 150-200
Pittsylvania County industrial park VTC $1,500,000 3
Local $500,000
Hurt Industrial Park - Hurt--1/II Develop 600-acre site of former Klopman Mills. Master EDA $1,000,000 $3,000,000 150-200
Pittsylvania County Plan for property, site and access improvements USDA-RD $1,500,000 3
VTC $500,000
Richmond Danville Trail Connector--1/II Construction of 12-ft wide natural surface multi-purpose EDA $700,000 $950,000 Indirect
City of Danville & Pittsylvania trail to connect 6-mile Richmond-Danville Rail Trail in FHWA-DCR $150,000
County Pittsylvania County with Dan River Trail System (Danville's Local $100,000
Riverwalk) to create 25-mile destination trail
Revolving Loan Fund--1/II Establish revolving loan fund to help create and EDA $500,000 $1,000,000 Indirect
Pittsylvania County recruit new economic development projects VTC $250,000
USDA $200,000
IDA $50,000
Industrial Site Assessments--1/III Engineering site assessments for new local and EDA $50,000 $100,000 N/A 1
Pittsylvania County regional industrial park projects Local $50,000
Gretna Area Water System 1/III Nine mile pipeline raw water intake from Leesville Lake EDA $1,000,000 $3,000,000 Unknown
Improvement (Leesville Lake)--to Gretna Reservoir VTC $1,500,000
Pittsylvania County Local $500,000
Water and Sewer System 1/III 1M gallon storage tank Cherrystone Park 12" water line Local $3,900,000 $8,900,000 300-500
Improvements - Chatham--Upgrade water and wastewater plant - gravity sewer EDA $2,000,000
Pittsylvania County VTC $2,000,000
Local $1,000,000
Commerce Center Industrial 1/III Purchase land off U.S. Route 29 & infrastructure Local $500,000 $3,500,000 300-400
Park - Blairs--Pittsylvania development EDA $1,000,000
County VTC $1,000,000
Local $1,000,000
Water and Sewer System 1/III Install a water membrane and treatment plant with 12" water line Local $3,900,000 $8,900,000 300-500
Improvements - Hurt--to serve the SVMP EDA $2,000,000 3
Pittsylvania County VTC $2,000,000
A-2
7.f.a
Packet Pg. 53 Attachment: WPPDC 2021-2022 CEDS PPL (2289 : WPPDC CEDS Prioritized List
NO.TOP
PRIORITY FUNDING OF THREE
PROJECT /TYPE DESCRIPTION SOURCE AMOUNT TOTAL JOBS PRIORITY
ARC = Appalachian Regional Commission MEI = Major Employment Investment (VEDP/VTC) USDA-RD = U.S. Dept of Agriculture, Rural Development
CDBG = Community Development Block Grant NEA = National Endowment for the Arts VDA = Virginia Department of Aviation
CIT = Center for Innovative Technology NSF = National Science Foundation VASBI = Virginia Shell Building Initiative
DCR = Dept of Conservation & Recreation PRVT = Private Investment VA-DOA = Virginia Dept of Aviation
DGIF = Virginia Dept of Game & Inland Fisheries SBA = U.S. Small Business Administration VDOT = VA Department of Transportation
DHCD = VA Dept of Housing & Community Development TBD = to be determined VDH = VA Department of Health
DOE = U.S. Department of Energy TEA-21 = VDOT Transportation Enhancement Act Program VHDA = Virginia Housing Development Authority
EDA = Economic Development Administration (Replaced with MAP-21 Transportation Alternatives Program) VHPF = Virginia Housing Partnership Fund
EPA STAG = Environmental Protection Agency, State VDBA = VA Department of Business Assistance VRA = Virginia Resources Authority
& Tribal Assistance Grant VTC = Virginia Tobacco Region Revitalization Commission VATC = Virginia Tourism Corporation
FAA = Federal Aviation Administration (Formerly Tobacco Indemnification & Community Revitalization Comm.) VWP = Virginia Water Projects
FHWA = Federal Highway Administration SERCAP = Southeast Rural Community Assistance Project, Inc. WQIF = Water Quality Improvement Funds (VA)
GO Bonds = General Obligation Bonds USACE = US Army Corps of Engineers WIA = Workforce Investment Act
HTC = Historic Tax Credits HRSA = US Dept of Health & Human Services/Health Resources & Svcs. Admin.VA-DRPT = Virginia Dept. of Rail & Public Transportation
RBEG = Rural Business Enterprise Grant LWCF = Land & Water Conservation Fund VCC = Virginia Community Capital
USDA-RD = U.S. Dept. of Agriculture-Rural Development SWCB = State Water Control Board VADACS = Virginia Dept. of Agriculture and Consumer
USCAIP = US Community Adjustment & Investment Program WVWA = Western VA Water Authority Services
IDA = Danville/Pittsylvania County Industrial HUD/NSP = Housing and Urban Development/Neighborhood AEP = Appalachian Electric Power/Appalachian Power
Development Authority Stabilization Program CIRD = Citizens' Institute on Rural Design (NEA Program)
IRF = Industrial Revitalization Fund (through DHCD) Local Fdtn = Local Foundations such as Danville Regional Foundation
Type V - Technical Assistance/Studies
PROJECT TYPES:
Type I - Shovel Ready
Type II - Final Planning Stage
Type III - Early Planning Stage
Type IV - Other Projects (USDA, CDBG, VDOT, etc.)
A-3
7.f.a
Packet Pg. 54 Attachment: WPPDC 2021-2022 CEDS PPL (2289 : WPPDC CEDS Prioritized List
COUNTY ADMINISTRATION
P.O. Box 426 • 1 Center Street
Chatham, Virginia 24531
Phone (434) 432-7710
_______________________________________________________________________________________________________
BUSINESS SAVVY. PEOPLE FRIENDLY.
David M. Smitherman, County Administrator
d avid.smitherman@pittgov.org
December 15, 2020
Ms. Linda Cruz-Carnall, Regional Director
U.S. Department of Commerce
Economic Development Administration
Philadelphia Regional Office
Robert N.C. Nix Federal Building
900 Market Street, Room 602
Philadelphia, PA 19107
Dear Ms. Cruz-Carnall:
Whereas the local governing body of Pittsylvania County supports the West Piedmont
Economic Development District Designation, this is to advise that we have elected to
be covered by the Year 2021 Comprehensive Economic Development Strategy for the
West Piedmont Planning District in its capacity as an EDA Economic Development
District. The projects included in the document's prioritized project list have been
endorsed by the local governing body at its meeting on December 15, 2020 for
assistance in improving the economy of our area.
On behalf of my community, thank you for the opportunity to participate in the
Economic Development Administration's Economic Development District Program.
Sincerely,
David M. Smitherman
County Administrator
cc: Michael Armbrister, WPPDC
7.f.b
Packet Pg. 55 Attachment: Pittsylvania County Letter - CEDS 2020 (2289 : WPPDC CEDS Prioritized List Submission/Endorsement Approval (Staff Contact:
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Pittsylvania County Small Business Assistance Program Grant
Appropriation Resolution Adoption (Staff Contact: Matthew D. Rowe)
Staff Contact(s): Matthew D. Rowe
Agenda Date: December 15, 2020 Item Number: 7.g
Attachment(s): 2020-12-02 DRAFT Pittsylvania County Resolution - CDBG Board
Appropriation of Funds Documents 12 2020
Reviewed By:
SUMMARY:
The Virginia Department of Housing and Community Development (“DHCD”) has awarded
Pittsylvania County a Community Development Block Grant (“CDBG”) Grant for the
Pittsylvania Small Business Assistance Fund Program. As part of DHCD’s process, the DHCD
Governing Board has asked the Board adopt a Resolution to formally appropriate DHCD funds
to the County. The $330,000 is to offer up to twenty (20) small businesses up to $15,000 for
mortgage/rent relief for up to six (6) months and for administration of the Grant.
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
County Staff recommends the Board approve the attached Resolution and authorize the County
Administrator to sign required documentation for Grant appropriation.
MOTION:
“I make a Motion to approve the attached Pittsylvania County Small Business Assistance
Program Grant Appropriation Resolution and authorize the County Administrator to execute
needed documentation for Grant administration.”
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PITTSYVLANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION # 2020-12-02
______________________________________________________________________________
APPROPRIATION OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS FOR
PITTSYLVANIA COUNTY, VIRGINIA, SMALL BUSINESS RECOVERY
ASSISTANCE PROGRAM
______________________________________________________________________________
VIRGINIA: At a meeting to the Pittsylvania County Board of Supervisors (“Board”) on
Tuesday, December 15, 2020, at the Chatham Community Center (Gallery Room), 115 South Main
Street, Chatham, Virginia 24531, the following Resolution was presented and adopted:
WHEREAS, Pittsylvania County, Virginia (“County”), has been awarded $330,000 of
Community Development Block Grant (“CDBG”) Funds for a Small Business Recovery
Assistance Program (“Program”) to help County small businesses meet their long-term business
goals by adjusting to COVID-19 demands Establishing safe and clean re-opening procedures, in
accordance with the Virginia Governor’s guidance, is necessary for the safety of customers and
employees.
WHEREAS, said CDBG Funds will allow up to twenty (20) County businesses to get back
up and running or continue to run, ideally helping them retain existing staff, fill vacant positions,
create new jobs, pay rent/mortgage bills for up to six (6) months, and become more efficient and
resilient; and
WHEREAS, the Pittsylvania County Board of Supervisors (“Board”) is required to
appropriate CDBG Funds, accepting the grant awards through a Formal Action
NOW, THEREFORE, BE IT RESOLVED, that the Board formally appropriates the
CDBG Funds and authorizes the County Administrator, the County’s Chief Administrative
Official, to sign and submit the same.
Given under my hand this 15th day of December, 2020.
____________________________________
Robert (“Bob”) W. Warren, Chairman
Pittsylvania County Board of Supervisors
ATTEST:
____________________________________
David M. Smitherman, Clerk
Pittsylvania County Board of Supervisors
7.g.a
Packet Pg. 57 Attachment: 2020-12-02 DRAFT Pittsylvania County Resolution - CDBG Board Appropriation of Funds Documents 12 2020 (2291 : Pittsylvania
VOTE
Joe B. Davis Yes/No
William (“Vic”) Ingram Yes/No
Charles H. Miller, Jr. Yes/No
Robert (“Bob”) W. Warren Yes/No
Ronald S. Scearce Yes/No
Ben L. Farmer Yes/No
Tim W. Dudley Yes/No
Ayes __ Nays __ Abstentions __
7.g.a
Packet Pg. 58 Attachment: 2020-12-02 DRAFT Pittsylvania County Resolution - CDBG Board Appropriation of Funds Documents 12 2020 (2291 : Pittsylvania
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Abbott and Silverman Sheriff's Office Retirement Service Weapon
Purchase Requests Approval (Staff Contact: Sheriff Taylor)
Staff Contact(s): Sheriff Taylor
Agenda Date: December 15, 2020 Item Number: 7.h
Attachment(s):
Abbott
Letter to David Smitherman re Harris Silverman' Request for his Duty
Weapon 24 Nov 2020 (002)
Reviewed By:
SUMMARY:
Over the years, the Board has approved requests from retiring Sheriff’s Deputies to purchase
their service weapons, if said Deputies meet the requirements of Virginia Code § 59.1-148.3.
Attached are letters from the Honorable Mike Taylor, County Sheriff, requesting that Deputies
Abbott and Silverman be able to purchase their service weapons upon their retirement for $1.00
each per Virginia Code § 59.1-148.3.
FINANCIAL IMPACT AND FUNDING SOURCE:
The Deputies’ service weapons will be purchased for $1.00 each.
RECOMMENDATION:
As authorize by Virginia Code § 59.1-148.3, County Staff recommends the Board approve
Sheriff Taylor’s transfer of service weapons to Deputies Abbott and Silverman for $1.00 each.
MOTION:
“As authorized by Virginia Code § 59.1-148.3, I make a Motion to approve Sheriff Taylor’s
transfer of service weapons to Deputies Abbott and Silverman for $1.00 each.”
7.h
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7.h.a
Packet Pg. 60 Attachment: Abbott (2293 : Abbott and Silverman Sheriff's Office Retirement Service Weapon Purchase Requests Approval (Staff Co)
The Office o£the Sh~rifi
Pittsyfvania County
'Phone -(434) 432-7800 :fax -(434) 432-7823
'Emai{-_pcso@yittgov.org 'Weosite -www._pittsy{vaniasFieriff.org
:MicliaeCW. 'I'ay{qy
Slieriff November 24, 2020
Mr. David M. Smithennan, County Administrator
Pittsylvania County
P.O. Box426
Chatham, Virginia 24531
Re: Request for of Purchase of Service Weapon / Glock 22 40 Caliber; Serial Number/
HHA-461
Dear Mr. Smitherman:
P.O. 'Box 407
Cliatliam, 'V .'A. 24531
After serving without interruption for 21 years 7 months and separating from the Sheriff's Office in good
standing, Deputy Sheriff Harris Silverman, is retiring effective Friday, I January 2021. Deputy Silverman
has requested to purchase his issued duty weapon as provided by§ 59.1-148.3, Code of Virginia. Enclosed
is the payment of $1.00 for the purchase price. The duty weapons' registration will be transferred from the
Board of Supervisors to Deputy Harris Silverman by a Federal Firearms Licensed Dealer. On behalf of
Deputy Silverman, please accept this request. With kindest regards I remain,
Enclosures: $1.00 per Code of Virginia§ 59.1-148.3
Cc: via email: Vaden Hunt, Esquire, Attorney for Pittsylvania County
Corey Webb, Captain
MWT/mwt
7.h.b
Packet Pg. 61 Attachment: Letter to David Smitherman re Harris Silverman' Request for his Duty Weapon 24 Nov 2020 (002) (2293 : Abbott and Silverman
7.h.bPacket Pg. 62Attachment: Letter to David Smitherman re Harris Silverman' Request for his Duty Weapon 24 Nov 2020 (002) (2293 : Abbott and Silverman