10-20-2020 Business Meeting Packet
BOARD OF SUPERVISORS
BUSINESS MEETING
Tuesday, October 20, 2020 – 7:00 PM
Gallery Room - Chatham Community Center
115 South Main Street,
Chatham, Virginia 24531
AGENDA
1. CALL TO ORDER (7:00 PM)
2. ROLL CALL
3. MOMENT OF SILENCE
4. PLEDGE OF ALLEGIANCE
5. AGENDA ITEMS TO BE ADDED
6. APPROVAL OF AGENDA
7. CONSENT AGENDA
a. 2020 VACo Annual Business Meeting Voting Credentials Approval (Staff Contact:
Kaylyn M. McCluster)
b. WIB Fiscal Agent Agreement Approval (Staff Contact: Kimberly G. Van Der Hyde)
c. Budget Amendments (Appropriation of Grant Funds) Approval (Staff Contact:
Kimberly G. Van Der Hyde)
d. School Budget Transfer Approval (Staff Contact: Kimberly G. Van Der Hyde)
e. Solar Ordinance Revisions (PCC Chapter 35) Public Hearing Authorization (Staff
Contact: Emily S. Ragsdale)
f. PC and BZA Certification Pay Rate Change Approval (Staff Contact: Emily S.
Ragsdale)
g. Resolution # 2020-10-01 (VDOT Morgan Olson Way) Adoption (Staff Contact:
Matthew D. Rowe)
h. Resolution # 2020-10-02 (Assurances of Redesignation Application of County
Enterprise Zone 57) Adoption (Staff Contact: Matthew D. Rowe)
Business Meeting - October 20, 2020
i. Recycling Containers IFB Award (Staff Contact: Richard N. Hicks)
j. Solid Waste Interest PCC Revision (PCC § 17-4(C)) Public Hearing Authorization
(Staff Contact: Richard N. Hicks)
k. Ringgold Rail Trail Engineering Services Agreement Approval (Staff Contact:
Richard N. Hicks)
l. Return Check Fee PCC Revision (PCC § 6-6.6) Public Hearing Authorization (Staff
Contact: Vincent E. Shorter)
8. PRESENTATIONS
9. HEARING OF THE CITIZENS
Each person addressing the Board under Hearing of the Citizens shall be a resident or
land owner of the County, or the registered agent of such resident or land owner. Each
person shall step up, give his/her name and district in an audible tone of voice for the
record, and unless further time is granted by the Chairman, shall limit his/her address to
three (3) minutes. No person shall be permitted to address the Board more than once
during Hearing of the Citizens. All remarks shall be addressed to the Board as a body
and not to any individual member thereof. Hearing of the Citizens shall last for a
maximum of forty-five (45) minutes. Any individual that is signed up to speak during
said section who does not get the opportunity to do so because of the aforementioned
time limit, shall be given speaking priority at the next Board meeting. Absent
Chairman’s approval, no person shall be able to speak who has not signed up.
10. PUBLIC HEARINGS
A. Rezoning Public Hearings
Pursuant to Article V, Division 6, of the Pittsylvania County Zoning Ordinance, the
Board of Supervisors have been empowered to hear and decide specific zoning issues
and zoning map changes in support of said Ordinance. In accomplishing this
important task, the Board is responsible for promoting the health, safety, and general
public welfare of the citizens of Pittsylvania County. The Board must ensure that all
of its decisions and regulations be directed to these goals and that each be consistent
with the environment, the comprehensive plan, and in the best interest of Pittsylvania
County, its citizens, and its posterity.
Case 1: Public Hearing: Rezoning Case R-20-021; First Piedmont Corporation;
Dan River Election District; R-1, Residential Suburban Subdivision
District, to M-2, Industrial District, Heavy Industry (Supervisor Davis)
Case 2: Public Hearing: Rezoning Case R-20-022; John Martin Gregory; Banister
Election District; A-1, Agricultural District, & B-2, Business District,
General, to M-2, Industrial District, Heavy Industry (Supervisor Miller)
Business Meeting - October 20, 2020
B. Other Public Hearings
Each person addressing the Board under a Public Hearing shall step up, give his/her
name and district, and/or his/her place of residency for non-County citizens, in an
audible tone of voice for the record, and unless further time is granted by the
Chairman, shall limit his/her address to three (3) minutes; speakers for a group shall be
limited to ten (10) minutes. Speakers shall conclude their remarks at that time, unless
the consent of the Board is affirmatively given to extend the speakers allotted time.
Absent Chairman’s approval, no person shall be able to speak who has not signed up.
1. Public Hearing: Cell Tower Leases Approval (Staff Contact: Richard N. Hicks)
11. UNFINISHED BUSINESS
12. NEW BUSINESS
13. APPOINTMENTS
a. IDA Appointment (Callands-Gretna); (Bill Nuckols); (Supervisor Farmer)
14. MATTERS FROM WORK SESSION (IF ANY)
15. BOARD MEMBER REPORTS
16. COUNTY ADMINISTRATOR REPORTS
17. ADJOURNMENT
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: 2020 VACo Annual Business Meeting Voting Credentials Approval (Staff
Contact: Kaylyn M. McCluster)
Staff Contact(s): Kaylyn M. McCluster
Agenda Date: October 20, 2020 Item Number: 7.a
Attachment(s): 2020 VACo Voting Credentials Letter
Voting Credentials Form 2020 Fillable
Reviewed By:
SUMMARY
The 2020 Annual Business Meeting of the Virginia Association of Counties (“VACo”) is on
Tuesday, November 11, 2020, at 10:00 a.m., on a WebEx virtual platform. Article VI of the
VACo Bylaws states that each county shall designate a representative of its board of supervisors
to cast its vote(s) at the Annual Business Meeting. However, if a member of the board of
supervisors cannot be present for this meeting, VACo’s Bylaws allow a county to designate a
non-elected official from your county to cast a proxy vote(s) for your county. For the County to
be certified to vote at the Annual Business Meeting, a completed Voting Credentials Form or a
Proxy Statement, attached, must be submitted to VACo by November 1, 2020.
FINANCIAL IMPACT AND FUNDING SOURCE
None.
RECOMMENDATION
County Staff recommends the Board designate Chairman Warren as the County’s VACo Annual
Business Meeting Voting Delegate and Vice-Chairman Scearce as the County’s Alternate
Delegate. In the event neither of the same can attend VACo’s virtual Annual Business Meeting,
County Staff recommends David M. Smitherman, County Administrator, be designated as the
County’s non-elected Proxy Voter.
MOTION
“I make a Motion designating Chairman Warren as the County’s VACo Annual Business
Meeting Voting Delegate and Vice-Chairman Scearce as the County’s Alternate Delegate. In the
event neither of the same can attend VACo’s virtual Annual Business Meeting, I make a further
Motion designating David M. Smitherman, County Administrator, as the County’s non-elected
Proxy Voter.”
7.a
Packet Pg. 4
7.a.a
Packet Pg. 5 Attachment: 2020 VACo Voting Credentials Letter (2215 : 2020 VACo Annual Business Meeting Voting Credentials Approval (Staff Contact:
VACo 2020 Annual Meeting Voting Credentials Form Form may be returned by mail, fax (804-788-0083) or email vrussell@vaco.org Voting Delegate: (Supervisor) Name
Title
Locality
Alternate Delegate: (Supervisor) Name
Title
Locality
Certified by: (Clerk of the Board) Name
Title
Locality
------------------------------------------------------------------------------------------------------------------------- VACo 2020 Annual Meeting Proxy Statement
__________________ County authorizes the following person to cast its vote at the 2020 Annual Meeting of the Virginia Association of Counties on November 11, 2020.
, a non-elected official of this county. -OR- a supervisor from County.
This authorization is:
Uninstructed. The proxy may use his/her discretion to cast ______ County's votes on any issue to come before the annual meeting.
Instructed. The proxy is limited in how he/she may cast ________________ County's votes. The issues on which he/she may cast those votes and how he/she should vote are: (List issues and instructions on the back of this form)
Certified by: Name
Title
Locality
7.a.b
Packet Pg. 6 Attachment: Voting Credentials Form 2020 Fillable (2215 : 2020 VACo Annual Business Meeting Voting Credentials Approval (Staff Contact:
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: WIB Fiscal Agent Agreement Approval (Staff Contact: Kimberly G. Van
Der Hyde)
Staff Contact(s): Kimberly G. Van Der Hyde
Agenda Date: October 20, 2020 Item Number: 7.b
Attachment(s): WIA - Fiscal Agent Agreement - 2020-2021
Reviewed By:
SUMMARY:
The County is currently Fiscal Agent for the Workforce Investment Board (“WIB”). The
attached Memorandum of Understanding (“MOU”) between the County and WIB outlines the
purpose and terms of the County’s representation as WIB’s Fiscal Agent, as well as the
anticipated administrative fee for said service. The attached MOU has not been changed from the
present MOU, but must be approved for the County to continue to serve as WIB’s Fiscal Agent.
FINANCIAL IMPACT AND FUNDING SOURCE:
Revenue is included in the FY2021 County Budget for the anticipated administrative fee.
RECOMMENDATION:
County Staff recommends that the Board approve the attached MOU as presented, effective July
1, 2020.
MOTION:
“I make a Motion to approve the attached MOU as presented, effective July 1, 2020.”
7.b
Packet Pg. 7
7.b.a
Packet Pg. 8 Attachment: WIA - Fiscal Agent Agreement - 2020-2021 (2209 : WIB Fiscal Agent Agreement Approval (Staff Contact: Kimberly G. Van Der
7.b.a
Packet Pg. 9 Attachment: WIA - Fiscal Agent Agreement - 2020-2021 (2209 : WIB Fiscal Agent Agreement Approval (Staff Contact: Kimberly G. Van Der
7.b.a
Packet Pg. 10 Attachment: WIA - Fiscal Agent Agreement - 2020-2021 (2209 : WIB Fiscal Agent Agreement Approval (Staff Contact: Kimberly G. Van Der
7.b.a
Packet Pg. 11 Attachment: WIA - Fiscal Agent Agreement - 2020-2021 (2209 : WIB Fiscal Agent Agreement Approval (Staff Contact: Kimberly G. Van Der
7.b.a
Packet Pg. 12 Attachment: WIA - Fiscal Agent Agreement - 2020-2021 (2209 : WIB Fiscal Agent Agreement Approval (Staff Contact: Kimberly G. Van Der
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Budget Amendments (Appropriation of Grant Funds) Approval (Staff
Contact: Kimberly G. Van Der Hyde)
Staff Contact(s): Kimberly G. Van Der Hyde
Agenda Date: October 20, 2020 Item Number: 7.c
Attachment(s): Grants Attachment #2208
Reviewed By:
SUMMARY:
The following County Budget Amendments need to be considered for approval and
appropriation to the FY2020-2021 Grants Fund Budget:
a.) Hill’s Disaster Relief Grant: The County’s Pet Center was recently awarded a $10,000
Grant from the Association for Animal Welfare Advancement to help with CVOID-19 effects on
Pet Center operations. These funds need to be approved and appropriated to the Grants Fund to
cover Pet Center expenses.
b.) Greatergood Grant: The County’s Pet Center was recently awarded a $17,685.43 Clear
the Shelters Grant from the Greatergood Organization. These funds will be used to prepare
animals for transfer/adoption. These funds need to be approved and appropriated to the Grants
Fund to cover Pet Center transfer/adoption expenses.
c.) Center for Tech and Civic Life: The County’s Registrar was recently awarded a
$39,376 Grant from the Center for Tech and Civic Life and will be used for the purpose of
planning and operationalizing safe and secure election administration for the 2020 election.
These funds need to be approved and appropriated to the Grants Fund to cover 2020 election
expenses.
FINANCIAL IMPACT AND FUNDING SOURCE:
There is no financial impact concerning the Budget Amendments listed above, since none of
them require a local match.
RECOMMENDATION:
County Staff recommends the Board approve the Budget Amendments items as listed above.
MOTION:
“I make a Motion to approve the Budget Amendments as listed above.”
7.c
Packet Pg. 13
7.c.a
Packet Pg. 14 Attachment: Grants Attachment #2208 (2208 : Budget Amendments (Appropriation of Grant Funds) Approval (Staff Contact: Kimberly G. Van
7.c.a
Packet Pg. 15 Attachment: Grants Attachment #2208 (2208 : Budget Amendments (Appropriation of Grant Funds) Approval (Staff Contact: Kimberly G. Van
7.c.a
Packet Pg. 16 Attachment: Grants Attachment #2208 (2208 : Budget Amendments (Appropriation of Grant Funds) Approval (Staff Contact: Kimberly G. Van
7.c.a
Packet Pg. 17 Attachment: Grants Attachment #2208 (2208 : Budget Amendments (Appropriation of Grant Funds) Approval (Staff Contact: Kimberly G. Van
7.c.a
Packet Pg. 18 Attachment: Grants Attachment #2208 (2208 : Budget Amendments (Appropriation of Grant Funds) Approval (Staff Contact: Kimberly G. Van
7.c.a
Packet Pg. 19 Attachment: Grants Attachment #2208 (2208 : Budget Amendments (Appropriation of Grant Funds) Approval (Staff Contact: Kimberly G. Van
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: School Budget Transfer Approval (Staff Contact: Kimberly G. Van Der
Hyde)
Staff Contact(s): Kimberly G. Van Der Hyde
Agenda Date: October 20, 2020 Item Number: 7.d
Attachment(s): PCS Budget Transfer Request Letter
Reviewed By:
SUMMARY:
The Board approved a carryover of $3,784,653.76 at their July 21, 2020, Meeting. Of this total,
$1,599,926.76 was placed in a Contingency Reserve line item, until such time as it was
determined what these funds would be needed for in FY2021. Attached is a letter from the
School Board that requests a total of $200,000 be used from Contingency Reserve to help fund a
hazard pay incentive for those employee groups not eligible to be funded by CRF funding. An
approval by the Board is necessary, since this Transfer moves funds into the different Budget
categories listed below:
Instruction $127,145.17
General Admin 32,638.96
Pupil Transportation 13,988.13
Operation & Maint 5,828.39
Non-Instructional Op 3,497.03
Technology 16,902.32
FINANCIAL IMPACT AND FUNDING SOURCE:
There is no financial impact concerning the School transfer request listed above, since these
funds already exist in the School’s Budget.
RECOMMENDATION:
County Staff recommends the Board approve the School Transfer listed above.
MOTION:
“I make a Motion to approve the School Transfer as listed above.”
7.d
Packet Pg. 20
7.d.a
Packet Pg. 21 Attachment: PCS Budget Transfer Request Letter (2228 : School Budget Transfer Approval (Staff Contact: Kimberly G. Van Der Hyde))
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Solar Ordinance Revisions (PCC Chapter 35) Public Hearing
Authorization (Staff Contact: Emily S. Ragsdale)
Staff Contact(s): Emily S. Ragsdale
Agenda Date: October 20, 2020 Item Number: 7.e
Attachment(s): Proposed Solar Ordinance Amendments
Reviewed By:
SUMMARY:
Emily S. Ragsdale, Community Development Director, identified the attached potential revisions
to the County’s Solar Ordinance that would benefit the County and its citizens. Ragsdale
presented the same to the Legislative Committee (“LC”) on September 29, 2020.
FUNDING SOURCE AND FINANCIAL IMPACT
Unknown.
RECOMMENDATION:
County Staff recommends the Board accept the LC’s unanimous recommendation to advertise
the attached potential Solar Ordinance revisions for potential adoption at the Board’s November
Business Meeting following the legally required Public Hearing.”
MOTION:
“I make a Motion accepting the LC’s unanimous recommendation to advertise the attached
potential Solar Ordinance revisions for potential adoption at the Board’s November Business
Meeting following the legally required Public Hearing.”
7.e
Packet Pg. 22
Proposed amendments to PCC § 35-141.(C) UTILITY SCALE SOLAR ENERGY FACILITY, PCC
§ 35-141.(D) PERMITTING REQUIREMENTS FOR LARGE SCALE AND UTILITY SCALE
SOLAR ENERGY FACILITIES and PCC § 35-141(E) Decommissioning Requirements for Large
and Utility Scale Solar Energy
Facilities
SEC. 35-141.(C) UTILITY SCALE SOLAR ENERGY FACILITY
1. Utility-scale solar energy facilities shall be by Special Use Permit in the M-1 Industrial
District, Light Industry zoning district and the M-2 Industrial District, Heavy Industry
zoning district, and in the A-1 Agricultural zoning district.
2. Utility-scale solar energy facilities shall be located no more than 2 miles from an existing
electrical transmission line.
3. Utility-scale solar energy facilities shall be located at least five (5) miles from any other
utility scale solar energy facility.
4. Density of panel coverage over the entire site area shall be no more than seventy (70)
percent.
SEC. 35-141.(D) PERMITTING REQUIREMENTS FOR LARGE SCALE AND UTILITY SCALE
SOLAR ENERGY FACILITIES
3. A site plan meeting the requirements of Chapter 35, Article V, Division 4 Pittsylvania
County Code, including the following additional information and details:
a) Property lines and setbacks as set out below, unless otherwise prescribed by the
Board of Zoning Appeals as a condition of approval for a Special Use Permit required
setbacks are increased by the Board of Zoning Appeals as a condition of approval for
a Special Use Permit.
• All aspects and components associated with a solar energy facility shall meet the
minimum zoning placement and setback requirements for the zoning district in
which it is locatedshall be no less than one hundred fifty (150) feet from any
property line. No setbacks are required between the property lines of parcels that
are adjacent to each other and within the project area of a single project.
• The project area shall be no less than two hundred (200) feet from the property
line of any residential use located outside of the project area.
b) Existing and proposed buildings and structures, including preliminary location(s) of
the proposed solar equipment.
7.e.a
Packet Pg. 23 Attachment: Proposed Solar Ordinance Amendments (2217 : Solar Ordinance Revisions (PCC Chapter 35) Public Hearing Authorization (Staff
c) Existing and proposed access roads, drives, turnout locations, and parking; however,
this requirement shall not exceed VDOT requirements for other types of projects in
the underlying zoning district.
d) Location of substations, electrical cabling from the solar systems to the substations,
ancillary equipment, buildings, and structures (including those within any applicable
setbacks).
e) Fencing, or other methods of ensuring public safety, in accordance with Section 35-
121.
f) Buffering as required based on the visual impacts of the project or as required by the
Board of Zoning Appeals as a condition of approval for a Special Use Permit.
Required buffers shall be placed or preserved between any required fencing and
adjoining properties and/or adjacent rights-of-way. Buffering or vegetative screening
shall comply with Section 35-121. include a minimum 15-foot-wide landscaped
area comprised of any existing vegetation supplemented as needed with a
staggered row of planted trees and large shrubs. The vegetation shall be
evergreen and designed to be at least 15 feet in height at maturity of any new
plantings and shall be a minimum of 6 feet in height at time of planting. Existing
vegetation shall be maintained and supplemented with new plantings as needed
to maintain required screening.
g) Additional information may be required, as determined by the Zoning Administrator,
such as a scaled elevation view and other supporting drawings, photographs of the
proposed site, photo or other realistic simulations or modeling of the proposed solar
energy project from potentially sensitive locations as deemed necessary by the
Zoning Administrator to assess the visual impact of the project, landscaping and
screening plan, coverage map, and additional information that may be necessary for a
technical review of the proposal.
4. Documentation shall include proof of control over the land or possession of the right to
use the land in the manner requested. The applicant may redact sensitive financial or
confidential information.
5. Document that the panels are located and installed so that the sum of the glare is directed
away from an adjoining property or public rights of way.
6. The applicant shall provide proof of adequate liability insurance for a large and utility scale
solar facility prior to issuance of a zoning or building permit.
Sec. 35-141(E) Decommissioning Requirements for Large and Utility Scale Solar Energy
Facilities
The owner or operator of a large or utility scale solar energy facility shall completely
decommission a facility within 12 months if the facility ceases to generate electricity for a
continuous period of 12 months This period may be extended by the Board of Zoning Appeals if
7.e.a
Packet Pg. 24 Attachment: Proposed Solar Ordinance Amendments (2217 : Solar Ordinance Revisions (PCC Chapter 35) Public Hearing Authorization (Staff
the owner or operator provides evidence that the failure to generate electricity is due to
circumstances beyond their control and the facility has not been abandoned. Decommissioning
shall include the removal of all solar collectors, cabling, electrical components, fencing and any
other associated equipment, facilities and structures to a depth of at least 36 inches and
stabilization of the site. A decommissioning plan shall be submitted, which shall include the
following: (1) the anticipated life of the project; (2) the estimated decommissioning cost in
current dollars, not including a salvage or recyclable material value used to offset the
decommissioning cost, provided in an itemized format by a Virginia Licensed Professional
Engineer (PE); (3) how said estimate was determined; and (4) the manner in which the project
will be decommissioned. As allowed by Section 35-714 of the Pittsylvania County Zoning
Ordinance, the Board of Zoning Appeals shall require a bond with surety or other approved
security to ensure compliance with conditions imposed in a Special Use Permit. The plan shall
acknowledge that if at any time the project is declared to be an unsafe structure by the
Pittsylvania County Building Code Official, the terms of the “unsafe structure” code
shall apply. The surety instrument shall meet the following requirements:
A. Cash or certified check from a federally insured financial institution, with a
credit rating of Superior, or equivalent, from a recognized credit rating company,
licensed to do business in the Commonwealth of Virginia, to be held in escrow by
the County Treasurer, deposited in an interest-bearing bank account.
B. An Irrevocable Letter of Credit from a federally insured financial institution, with
a credit rating of Superior, or equivalent, from a recognized credit rating
company, licensed to do business in the Commonwealth of Virginia and payable
to the County in part or in full upon demand and receipt of a notice of forfeiture.
Letter of credit shall be irrevocable unless replaced with cash or other form of
security acceptable to the County.
C. A surety or performance bond that renews automatically from a company
registered and licensed to operate in the Commonwealth of Virginia, with a
credit rating of Superior, or equivalent, from a nationally recognized rating
company, and on the U.S. Department of Treasury’s Listing of Certified
Companies (Department of the Treasury Circular 570, as revised). Performance
Bond must be payable to the County and maintained until decommissioning
requirements are met. There must be a requirement and mechanism for the
surety company to give prompt notice to the County of: (i) any action alleging
bankruptcy or insolvency of the surety or violation that would result in
suspension or revocation of the license of the surety: (ii) any attempt at
cancellation by the owner: and (iii) any pending cancellation by the surety.
D. An insurance policy that provides the County with acceptable rights as a
beneficiary and is issued by an insurance carrier that has the authority to issue
insurance policies in the County, and whose insurance operations are regulated
and examined by a Federal or State Agency.
7.e.a
Packet Pg. 25 Attachment: Proposed Solar Ordinance Amendments (2217 : Solar Ordinance Revisions (PCC Chapter 35) Public Hearing Authorization (Staff
Sec. 35-141(F) General Requirements for Large and Utility Scale Solar Energy Facilities
1. The height of roof mounted large and utility-scale solar energy facilities shall not exceed the
maximum height of other structures as permitted in the zoning district, and the maximum
height of ground mounted facilities shall be 15 feet, as measured from the grade or base of
the facility to its highest point, or shall be as approved by the Board of Zoning Appeals as a
condition of approval for a Special Use Permit.
2. Warning signage shall be placed on solar equipment and facilities to the extent appropriate.
Solar equipment shall not be used for the display of advertising, except for reasonable
identification of the photovoltaic equipment manufacturer or operator of the solar energy
facility. All signs, flags, streamers or similar items, both temporary and permanent, are
prohibited on solar equipment except as follows: (a) manufacturer's or installer's
identification; (b) warning signs and placards; (c) signs that may be required by a federal
agency; and (d) signs that provide a 24-hour emergency contact phone number and warn of
any danger. Educational signs providing information about the project and the benefits of
renewable energy may be allowed as provided in Article II, Division 3 of the Pittsylvania
County Zoning Ordinance.
3. All large and utility scale solar energy facilities shall utilize components which have a UL
listing or equivalent and fully comply with all applicable building and electrical codes, and
shall not generate or create electrical interruptions or interference with existing electrical or
electronic uses.
4. All large and utility scale solar energy facilities shall comply with all applicable state and
federal permitting and regulatory requirements.
5. All large and utility scale solar energy facilities must comply with the Pittsylvania County
Noise Ordinance, but the requirements shall be no more stringent than for other development
in the underlying zoning district.
7.e.a
Packet Pg. 26 Attachment: Proposed Solar Ordinance Amendments (2217 : Solar Ordinance Revisions (PCC Chapter 35) Public Hearing Authorization (Staff
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: PC and BZA Certification Pay Rate Change Approval (Staff Contact:
Emily S. Ragsdale)
Staff Contact(s): Emily S. Ragsdale
Agenda Date: October 20, 2020 Item Number: 7.f
Attachment(s):
Reviewed By:
SUMMARY
To encourage members of both the Planning Commission (“PC”) and the Board of Zoning
Appeals (“BZA”) to become certified, County Staff is proposing an increased pay rate for
Members who become certified and maintain that certification. Currently, both PC and BZA
Members are paid $200 per Meeting, with the Chairmen of each being paid $250 per Meeting.
County Staff is proposing that noncertified Members earn a reduced rate of $100 per Meeting,
while certified Members continue earning the full $200 per Meeting. If the certification expires,
the Member’s pay would be reduced to the noncertified rate until they become recertified.
FUNDING SOURCE AND FINANCIAL IMPACT
Unknown at this time. Funding has been previously adopted in Community Development’s
Budget. If adopted, the above proposed pay rate changes could reduce related County salary
expenditures.
RECOMMENDATION
County Staff recommends the Board accept/adopt the Legislative Committee’s recommendation
of the above proposed pay rate changes for PC and BZA Members.
MOTION:
“I make a Motion to adopt the above pay rate changes for PC and BZA Members effective
January 1, 2021.”
7.f
Packet Pg. 27
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Resolution # 2020-10-01 (VDOT Morgan Olson Way) Adoption (Staff
Contact: Matthew D. Rowe)
Staff Contact(s): Matthew D. Rowe
Agenda Date: October 20, 2020 Item Number: 7.g
Attachment(s): 2020-10-01 Morgan Olson Way
AM-4.3
Reviewed By:
SUMMARY
A portion of Morgan Olson Way contains access to marketable parcels, and to make these sites
more appealing for future economic development projects, the County desires for the Virginia
Department of Transportation (“VDOT”) to maintain this road for vehicular ingress and egress.
To do so, VDOT has requested that the County adopt Resolution # 2020-10-01, attached,
requesting VDOT add the road back into their maintenance program.
FINANCIAL IMPACT AND FUNDING SOURCE
None (since this road provides access to Danville Pittsylvania Regional Facility Authority
(“DPRIFA”) owned land, DPRIFA has paid the fees required for the transaction and the County
Attorney has negotiated with VDOT to waive the customary $10,000 bond).
RECOMMENDATION
County Economic Development Staff recommends the Board adopt Resolution # 2020-10-01 as
presented authorize the County Administrator to executed and submit any related necessary
documentation to VDOT.
MOTION
“I make a Motion to adopt the Resolution # 2020-10-01 as presented and authorize the County
Administrator to executed and submit any related necessary documentation to VDOT.”
7.g
Packet Pg. 28
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION # 2020-10-01
RESOLUTION REQUESTION MORGAN OLSON WAY BE ADDED TO VDOT’S
SECONDARY SYSTEM OF STATE HIGHWAYS
_____________________________________________________________________________
At the Business Meeting of the Pittsylvania County Board of Supervisors (“Board”), held
on Tuesday, August 10, 2020, in the Gallery Room of the Chatham Community Center, the
following Resolution was presented and adopted:
WHEREAS, the street described on the attached Additions Form AM-4.3, fully
incorporated herein by reference, are shown on plats recorded in the Clerk’s Office of the Circuit
Court of Pittsylvania County, and
WHEREAS, Virginia Department of Transportation (“VDOT”) representatives have
advised this Board that the street meet the requirements established by VDOT’s Subdivision
Street Requirements.
NOW, THEREFORE, BE IT RESOLVED, this Board requests VDOT to add the street
described on the attached Additions Form AM-4.3 to the secondary system of state highways,
pursuant to §§ 33.2-705 and 33.2-1509, Code of Virginia, 1950, as amended, and VDOT’s
Subdivision Street Requirements, after receiving a copy of this Resolution and all outstanding
fees and documents required of the developer, whichever occurs last in time.
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted
right-of-way, as described, and any necessary easements for cuts, fills, and drainage, and
BE IT FINALLY RESOLVED, that a certified copy of this Resolution be forwarded to
the VDOT’s Resident Engineer.
Given under my hand this 20th day of October, 2020.
__________________________________________
Robert (“Bob”) W. Warren, Chairman
Pittsylvania County Board of Supervisors
__________________________________________
David M. Smitherman, Clerk
Pittsylvania County Board of Supervisors
7.g.a
Packet Pg. 29 Attachment: 2020-10-01 Morgan Olson Way (2214 : Resolution # 2020-10-01 (VDOT Morgan Olson Way) Adoption (Staff Contact: Matthew D.
VOTE
Joe B. Davis Yes/No
William (“Vic”) Ingram Yes/No
Charles H. Miller, Jr. Yes/No
Robert (“Bob”) W. Warren Yes/No
Ronald S. Scearce Yes/No
Ben L. Farmer Yes/No
Tim W. Dudley Yes/No
Ayes __ Nays __ Abstentions __
7.g.a
Packet Pg. 30 Attachment: 2020-10-01 Morgan Olson Way (2214 : Resolution # 2020-10-01 (VDOT Morgan Olson Way) Adoption (Staff Contact: Matthew D.
7.g.bPacket Pg. 31Attachment: AM-4.3 (2214 : Resolution # 2020-10-01 (VDOT Morgan Olson Way) Adoption (Staff Contact: Matthew D. Rowe))
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Resolution # 2020-10-02 (Assurances of Redesignation Application of
County Enterprise Zone 57) Adoption (Staff Contact: Matthew D. Rowe)
Staff Contact(s): Matthew D. Rowe
Agenda Date: October 20, 2020 Item Number: 7.h
Attachment(s): 2020-10-02 Enterprise Zone 57 Redesignation Assurances 10 2020
Reviewed By:
SUMMARY:
The County is applying for the redesignation of Enterprise Zone 57 and its renewal for five (5)
years. The Department of Housing and Community Development (“DHCD”) requests that
Resolution # 2020-10-02, attached, be approved by the Board for the same.
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
County Economic Development Staff recommends the Board adopt Resolution # 2020-10-02,
attached, as presented and authorize the County Administrator to execute and submit any related
necessary documentation to DHCD.
MOTION:
“I make a Motion to adopt Resolution # 2020-10-02, attached, as presented and authorize the
County Administrator to executed and submit any related necessary documentation to Virginia
DHCD.”
7.h
Packet Pg. 32
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
RESOLUTION # 2020-10-02
RESOLUTION ADOPTING ASSURANCES OF REDESIGNATION APPLICATION OF
PITTYSLVANIA COUNTY ENTERPRISE ZONE 57
_____________________________________________________________________________
At the Business Meeting of the Pittsylvania County Board of Supervisors (“Board”),
on Tuesday, October 20, 2020, Chatham Community Center (Gallery Room), the following
Resolution was presented and adopted:
WHEREAS, as the Board hereby certifies that the information in the Enterprise Zone
Request for Renewal is accurate to the best of its knowledge; and
WHEREAS, upon the approval of a five (5)-year renewal period, the local enterprise zone
incentives will continue to be administered by the County; and
WHEREAS, it is understood that if at any time the County is unable or unwilling to fulfill
a commitment to provide local enterprise zone incentives, or if no state enterprise zone incentives
have been utilized within a five (5)-year period, the zone shall be subject to termination.
THEREFORE, BE IT RESOLVED, that a certified copy of this Resolution be forwarded
to the Virginia Department of Housing and Community Development.
Given under my hand this 20th day of October, 2020.
__________________________________________
Robert (“Bob”) W. Warren, Chairman
Pittsylvania County Board of Supervisors
_________________________________________
David M. Smitherman, Clerk
Pittsylvania County Board of Supervisors
VOTE
Joe B. Davis Yes/No
William (“Vic”) Ingram Yes/No
Charles H. Miller, Jr. Yes/No
Robert (“Bob”) W. Warren Yes/No
Ronald S. Scearce Yes/No
Ben L. Farmer Yes/No
Tim W. Dudley Yes/No
Ayes __ Nays __ Abstentions __
7.h.a
Packet Pg. 33 Attachment: 2020-10-02 Enterprise Zone 57 Redesignation Assurances 10 2020 [Revision 1] (2224 : Resolution # 2020-10-02 (Assurances of
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Recycling Containers IFB Award (Staff Contact: Richard N. Hicks)
Staff Contact(s): Richard N. Hicks
Agenda Date: October 20, 2020 Item Number: 7.i
Attachment(s): Recycling Containers Bid Documents
Reviewed By:
SUMMARY:
To improve the County’s recycling efforts, County Staff accepted Invitation for Bids (“IFB”) for
twenty-one (21), thirty (30) yard roll-off containers. This will allow for the placement of two (2)
of the thirty (30) yard containers at each County Convenience Center. Once the containers are in
place, all sites will provide recycling for cardboard, newspaper, aluminum cans, and plastic. The
placement of these containers will also allow County Staff to collect all containers instead of
needing collections to be made by private contractors. This will also allow the County to recoup
the costs of the recycling containers. The IFB, attached, was issued on August 26, 2020, and on
September 17, 2020. The County received a total of eleven (11) bids. The lowest bid was
submitted by Refuse Equipment out of Vinton, Virginia, in the amount of $120,225.
FINANCIAL IMPACT AND FUNDING SOURCE:
Funds for the purchase of these recycling containers were included in the FY 20/21 County
Landfill Budget.
RECOMMENDATION:
County Staff recommends award the bid for the purchase of twenty-one (21), thirty (30) yard
roll-off recycling containers to Refuse Equipment in the amount of $120,225.
MOTION:
“I make a Motion to award the bid for the purchase of twenty-one (21), thirty (30) yard roll-off
recycling containers to Refuse Equipment in the amount of $120,225.”
7.i
Packet Pg. 34
7.i.a
Packet Pg. 35 Attachment: Recycling Containers Bid Documents (2205 : Recycling Containers IFB Award (Staff Contact: Richard N. Hicks))
7.i.a
Packet Pg. 36 Attachment: Recycling Containers Bid Documents (2205 : Recycling Containers IFB Award (Staff Contact: Richard N. Hicks))
7.i.a
Packet Pg. 37 Attachment: Recycling Containers Bid Documents (2205 : Recycling Containers IFB Award (Staff Contact: Richard N. Hicks))
7.i.a
Packet Pg. 38 Attachment: Recycling Containers Bid Documents (2205 : Recycling Containers IFB Award (Staff Contact: Richard N. Hicks))
7.i.a
Packet Pg. 39 Attachment: Recycling Containers Bid Documents (2205 : Recycling Containers IFB Award (Staff Contact: Richard N. Hicks))
7.i.a
Packet Pg. 40 Attachment: Recycling Containers Bid Documents (2205 : Recycling Containers IFB Award (Staff Contact: Richard N. Hicks))
7.i.a
Packet Pg. 41 Attachment: Recycling Containers Bid Documents (2205 : Recycling Containers IFB Award (Staff Contact: Richard N. Hicks))
7.i.a
Packet Pg. 42 Attachment: Recycling Containers Bid Documents (2205 : Recycling Containers IFB Award (Staff Contact: Richard N. Hicks))
7.i.a
Packet Pg. 43 Attachment: Recycling Containers Bid Documents (2205 : Recycling Containers IFB Award (Staff Contact: Richard N. Hicks))
7.i.a
Packet Pg. 44 Attachment: Recycling Containers Bid Documents (2205 : Recycling Containers IFB Award (Staff Contact: Richard N. Hicks))
7.i.a
Packet Pg. 45 Attachment: Recycling Containers Bid Documents (2205 : Recycling Containers IFB Award (Staff Contact: Richard N. Hicks))
7.i.a
Packet Pg. 46 Attachment: Recycling Containers Bid Documents (2205 : Recycling Containers IFB Award (Staff Contact: Richard N. Hicks))
7.i.a
Packet Pg. 47 Attachment: Recycling Containers Bid Documents (2205 : Recycling Containers IFB Award (Staff Contact: Richard N. Hicks))
7.i.a
Packet Pg. 48 Attachment: Recycling Containers Bid Documents (2205 : Recycling Containers IFB Award (Staff Contact: Richard N. Hicks))
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Solid Waste Interest PCC Revision (PCC § 17-4(C)) Public Hearing
Authorization (Staff Contact: Richard N. Hicks)
Staff Contact(s): Richard N. Hicks
Agenda Date: October 20, 2020 Item Number: 7.j
Attachment(s): Landfill Invoice Interest Regulations
Reviewed By:
SUMMARY:
County Staff recently discovered that there are no interest charges on unpaid solid waste disposal
invoices at the County Landfill. There are not many unpaid invoices, but when an invoice
remains unpaid for thirty (30) days or more, County Staff feels there should be interest added to
the invoice. Virginia Code § 15.2-105, attached, allows the Board to adopt an Ordinance
imposing interest on delinquent landfill accounts “not exceeding ten percent.” For the Board’s
review and consideration, attached is a related proposed revision to Pittsylvania County Code
(“PCC”) § 17-4(C).
FINANCIAL IMPACT AND FUNDING SOURCE:
No negative County funding impact. This change will assist the County in capturing its
administrative costs related to delinquent County Landfill solid waste disposal invoices.
RECOMMENDATION:
County staff recommends the Board accept the Legislative Committee’s recommendation to
advertise the attached revision to PCC § 17-4(C) for a Public Hearing at the Board’s November
Business Meeting for potential adoption.
MOTION:
“I make a Motion to accept the Legislative Committee’s recommendation to advertise the
attached revision to PCC § 17-4(C) for a Public Hearing at the Board’s November Business
Meeting for potential adoption.”
7.j
Packet Pg. 49
Virginia Code § 15.2-105. Penalty and interest for failure to pay accounts when due.
Any person failing to pay, pursuant to an ordinance, any account due a locality on or before its due
date, other than taxes which are provided for in Title 58.1, may, at the option of the locality, incur
a penalty thereon of ten dollars or an amount not exceeding ten percent. The penalty shall be added
to the amount of the account due from such person. No penalty shall be imposed for failure to pay
any account if such failure was not in any way the fault of the debtor.
Interest at the rate of ten percent annually from the first day following the day such account is due
may be collected upon the principal and penalty of all such accounts.
______________________________________________________________________________
PCC § 17-4. PITTSYLVANIA COUNTY LANDFILL
A. The Pittsylvania County Landfill shall be operated as an Enterprise Fund wherein all solid
waste received at the Pittsylvania County Landfill must be billed at the current approved tipping
fee in accordance with Section 17-4(C). Revenues to the Enterprise Fund shall be derived from the
County's consumer utility tax and the tipping fees.
B. No commercial hauler shall be permitted to dispose of solid waste in the Pittsylvania County
Landfill without having first entered into a written contract for such disposal with the Board of
Supervisors of Pittsylvania County, Virginia, acting through its duly authorized County
Administrator or his/her designee.
C. The fee for disposal of acceptable solid waste at the County Landfill shall be set annually by
the Board of Supervisors. Ten percent (10%) interest shall be applied to all landfill disposal
accounts more than thirty (30) days in arrears.
D. Incorporated Towns of Pittsylvania County will be charged a disposal fee in accordance with
Sections 17-4(A) and (C) provided the County does not collect a utility tax within the incorporated
Town limits. (B.S.M. 6/20/00)
E. For County residents and County businesses only, tires may be disposed of only at the County
Landfill at a rate set annually by the Board of Supervisors.
F. Hazardous chemicals, liquid waste, hazardous waste, highly combustible waste, sludge, and
other semi-solid fluids shall not be accepted at the Pittsylvania County Sanitary Landfill except by
prior approval by the Board of Supervisors and shall be disposed of only as approved by the
Department of Environmental quality of the Commonwealth of Virginia. To this end, all waste
presented for disposal at the landfill may be inspected prior to disposal. All waste presented for
disposal shall be presented in such a manner as to allow for easy inspection. In the event that
unacceptable waste is detected or suspected, the County Administrator, Assistant County
Administrator, Director of Public Works, or head of operations at the landfill, or any designee
thereof, shall refuse to accept such waste for disposal, until such waste is determined to be
acceptable waste by analysis from the Department of Environmental Quality or its designee.
7.j.a
Packet Pg. 50 Attachment: Landfill Invoice Interest Regulations (2204 : Solid Waste Interest PCC Revision (PCC 17-4(C)) Public Hearing Authorization)
G. It shall be unlawful for any person to enter the area of the Pittsylvania County Sanitary Landfill
in which solid waste is deposited and remains uncovered and not buried who is not authorized by
the Director of Public Works, or the head of operations at the landfill, or any designee thereof. It
shall likewise be unlawful for any person to remove, disturb, or search in the solid waste or engage
in the practice of sorting through or scavenging in or about the solid waste deposited at the
Pittsylvania County Sanitary Landfill. The foregoing shall not apply to any County employee in
the regular course of his duties or any other person authorized by the County Administrator or
County official in charge of the Solid Waste program.
H. Regulations governing the Landfill shall be posted at the Landfill gate. The County
Administrator or other designee of the Board of Supervisors shall arrange special hours of
operations on Saturdays and holidays, as the need arises, and such special open hours shall be
reported to the public through the news media.
I. Solid waste tonnage accepted at the County Landfill shall be determined by the County’s
Landfill permit.
J. Subject to all conditions contained inappropriate in the State and Federal permits, an oil
recycling program for the citizens and commercial businesses of Pittsylvania County shall be
operated at the Pittsylvania County Landfill. The landfill operation manager, or his designated
assignee, in his sole discretion may reject or deny acceptance of any oil, for any of the following
reasons:
• Inability to inspect oil
• Suspicion of contamination
• Failure to submit documentation of origin
• Proof of residency. Failure to provide proof of residency
• Unavailable storage capacity at the landfill.
• Any and all requirements placed on the County by the Department of Environmental
Quality, United States Environmental Protection Agency, or any other regulatory agency with
jurisdiction in the Commonwealth of Virginia.
No oil shall be accepted from a commercial hauler. (B.S.M. 8/18/98)
7.j.a
Packet Pg. 51 Attachment: Landfill Invoice Interest Regulations (2204 : Solid Waste Interest PCC Revision (PCC 17-4(C)) Public Hearing Authorization)
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Ringgold Rail Trail Engineering Services Agreement Approval (Staff
Contact: Richard N. Hicks)
Staff Contact(s): Richard N. Hicks
Agenda Date: October 20, 2020 Item Number: 7.k
Attachment(s): 2020.10.14 Ringgold Rail#1_
Reviewed By:
SUMMARY:
The County has finally received approval to make the necessary repairs to the Ringgold Rail
Trail, the railroad bridge, and the County railroad spur (“Project”) caused by Hurricane Michael.
The total Project amount approved was $3,028,121.48. FEMA will cover $2,271,091.11 of the
Project’s cost, the State will cover $575,343.08, and the County’s share would be $181,687.29.
The County has funds set aside to cover its costs. Dewberry did the initial review and cost
estimates for the Project through an existing agreement with the West Piedmont Planning
District Commission (“WPPDC”). The County can amend said agreement to include the work
necessary to complete the Project. For the Board’s review and consideration, attached is the
proposal from Dewberry to WPPDC to amend the existing agreement for the Project in the
amount $322,000 (“Amended Agreement”).
FINANCIAL IMPACT AND FUNDING SOURCE:
The cost of the services to be provided will be split using the formula as approved by FEMA for
the Project. This Project is considered a large project under FEMA guidelines, so the final costs
and cost sharing will be based on the actual Project cost.
RECOMMENDATION:
County Staff recommends the Board authorize the County Administrator to execute the attached
Amended Agreement with WPPDC in the amount of $322,000 as presented.
MOTION:
“I make a Motion authorizing the County Administrator to execute the attached Amended
Agreement with WPPDC in the amount of $322,000 as presented.”
7.k
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Page 1 of 5
October 14, 2020
Mr. David Hoback
Executive Director
West Piedmont Planning District Commission (WPPDC)
1100 Madison Street
Martinsville, VA 24112
RE: Ringgold Rail, Trail and Bridge Repair – Amendment #1
Pittsylvania County
Ringgold, Virginia
Dear Mr. Hoback:
As an amendment to our existing contract, Dewberry Engineers Inc. (Dewberry) appreciates this
opportunity to present our scope of work and cost proposal for additional professional surveying,
environmental, and engineering services. The project includes the repair of damaged sections of the
existing rail line owned by Pittsylvania County (County) and sections of the Ringgold Rail Trail including
an existing five-span ashlar stone masonry arch structure. Dewberry understands that the County has
received funding from FEMA and the Virginia Department of Emergency Management (VDEM) totaling
approximately $3 million for design and construction related services. The following contains our
understanding of the project, scope of services, and proposed fees for the work. The County wishes to
utilize our on-call services agreement with WPPDC to complete these services.
UNDERSTANDING OF THE PROJECT
In the aftermath of Hurricane Michael, flooding along Sandy Creek near Ringgold resulted in damage to
an existing rail line near the trailhead on Ringgold Road. Additional damage was sustained on the
Ringgold Rail Trail including the partial collapse of a stone arch bridge that carries a portion of that trail.
The bridge is presently closed to all traffic. The County is seeking a phased approach for assessing the
damage and subsequent design and construction of necessary repairs/improvements. For the initial
phase of the project, Dewberry has provided an assessment of approximately one-half mile of the rail line
and approximately four (4) miles of the trail spanning from Route 655 (Shawnee Road) trail head to
access point on Kerns Church Road. Dewberry understands that the County owns 25’ on each side of
the old rail bed which translates to a 50’ total width trail right-of-way. The existing bridge on the trail
system over Sandy Creek is a five-span, ashlar stone masonry arch structure believed to have been
constructed by the railroad circa 1915 and retrofitted from open-deck to ballasted deck superstructure
between 1925 and 1927. The pier heights were measured at approximately 56 feet from base of rail to
bottom of masonry at Pier 3 and approximately 58 feet at Pier 5. The height from base of rail to normal
waterline was measured at approximately 50 feet.
Storm damage descriptions, photos, and assessments are detailed in three (3) reports prepared by
Dewberry and submitted to the County and FEMA. The reports listed below have been approved by
FEMA and considered as the basis for the scope of work described in this proposal. The three (3) reports
are:
• Inspection Report – Ringgold Rail Trail (latest revision 12/2019)
• Rail Assessment (latest revision 12/2019)
• Bridge Inspection Report – Ringgold Rail Trail Richmond and Danville Bridge (latest revision
09/2019)
7.k.a
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Mr. David Hoback
October 14, 2020
Page 2 of 5
Due to the storm damage, this section of the trail, including the existing bridge, was closed immediately
after the collapse of Pier 4 was discovered. There are multiple areas of the trail which will require
extensive remediation work to make necessary repairs allowing the trail to be reopened. The damage
includes severe erosion and washout at multiple locations, the damage/removal of several pipe culverts
and additional damage directly related to flooding from the storm. As to the bridge, the collapsed pier left
the span between Pier 3 and Pier 5 suspended without direct support and in an apparent unsafe condition
for traffic. The initial phase of work investigated and assessed the condition of both the trail itself along
with the remaining structure and, to the extent practicable, determine the prospects for repair of the
remnants. We assume any access agreements, temporary construction easements, etc. with neighboring
property owners will be coordinated and obtained by the County. This amendment includes the
preparation of construction documents and associated permitting and construction administration for the
work described in the aforementioned reports approved by FEMA. We further understand that this project
is subject to provisions outlined in the Davis-Bacon Act.
SCOPE OF SERVICES & FEES
Dewberry proposes to provide the additional Scope of Services described below:
PHASE 2 – DESIGN AND CONSTRUCTION
1. Bridge Design
Bridge Task 1 – 30% Design
The County has elected to restore the existing bridge back to pre-disaster design, function, and
capacity within the existing footprint. In order to accomplish that, structural evaluation of the existing
structure will be performed to determine the stability of the structure and the possible collapse
mechanisms that may occur upon the initiation of construction. Dewberry will prepare a structural
model to evaluate the current condition of the structure and identify risks in the repair of the structure.
Support structures will be evaluated to provide stabilization and prevent the progressive collapse of
the entire structure. The preliminary design will provide the basis for repairs and the construction
staging necessary to prevent further damage and collapse of the structure.
Based on the structural evaluation and the results from the preliminary design, a preliminary
engineering design will be developed. The design will be performed in accordance LRFD Bridge
Design Specifications, 2015 edition with supplements, the AASHTO Pedestrian Bridge Guidelines
and the owner’s applicable criteria. The Deliverable is a set of preliminary plan sheets that include
and general plan view, elevation view and typical section and a general sequence of construction
concept. The base preliminary design is for repairing the existing bridge and returning it to service, if
feasible, or for partial removal and stabilizing the remnants of the existing stone arch bridge for
preservation purposes if return to services is not feasible. The challenge of this analysis is in
preparing the stabilization and construction sequencing of the existing structure in order to avoid
progressive collapse of the structure. Deliverables for this task include a plan set of the repairs
including General Plan and Elevation, Typical Section, and Construction Staging.
FEE: $87,000 (Hourly Fee Estimate)
Bridge Task 2 – 90% Design
Upon approval of the 30% Design Deliverable and addressing any comments or concerns, Dewberry
will commence final design of the structure repairs and restoration. Design and details for this phase
include foundation design, superstructure design, and preparation of architectural and structural
details. Dewberry will also prepare specifications, quantities and an engineer’s opinion of probable
cost based on the final design elements. This set of documents will be submitted for evaluation prior
to the plans and specifications being signed and sealed for advertisement. Deliverables for this task
include a plan set of the repairs including Complete Construction Plans, Quantities, Specifications,
and Engineer’s Opinion of Probable Cost.
FEE: $78,500 (Hourly Fee Estimate)
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Mr. David Hoback
October 14, 2020
Page 3 of 5
Bridge Task 3 – 100% Design
Dewberry will address comments in response to the 90% Design submittal. Additional detailing and
coordination with the entire project will be made in order to prepare the plans for the bid process.
Deliverables for this task include a plan set of the repairs including signed and sealed Complete
Construction Plans, Quantities, Specifications, and Engineer’s Opinion of Probable Cost.
FEE: $20,000 (Hourly Fee Estimate)
2. Survey (Rail Line and Trail)
Dewberry will perform a limited field topographic survey of the damaged sites within the rail line and
trail as listed in the reports noted above. The scope of the survey will include the rail/trail alignment
(including 100 LF in either direction of the damaged areas), tie-in grades at top/bottom of side slopes
(including 30 LF beyond tie-in points), and the proposed area of the construction access road for
bridge construction operations. Two (2) control points will be established at each survey site and will
be located in an area that is to be undisturbed by construction. This totals approximately 11.5 acres
+/- and the deliverable will be a CAD file suitable for use to develop design plans. No boundary
survey services are included nor will any additional maps or plats be prepared.
FEE: $13,000 (Hourly Fee Estimate)
3. Environmental Delineation and Permitting (Bridge, Rail Line and Trail)
Dewberry will conduct a wetland investigation to identify approximate limits of jurisdictional wetlands
and Waters of the U.S. (WOTUS) within 100’ of the previously identified damaged sections along the
approximate four (4) mile Ringgold Rail Trail from Route 655 (Shawnee Road) trail head to access
point on Kerns Church Road.
Field indicators of hydrophytic vegetation, hydric soils, and wetland hydrology will be observed and
recorded to determine the approximate wetland boundaries. Stream channel(s) will be delineated at
the ordinary high-water mark. Boundaries of jurisdictional wetlands will be flagged with survey tape in
preparation for a field survey. Data points will be field located and U.S. Army Corps of Engineers
(USACE) data forms completed to characterize each type of wetland community in accordance with
the 1987 “Corps of Engineers Wetland Delineation Manual” and the 2012 “Eastern Mountains and
Piedmont Region” supplement.
To accomplish the task above, the wetland and WOTUS delineation will need to be field surveyed
and a drawing produced to represent field located wetlands and streams. Dewberry will field survey
the delineation flagging. A wetland report summarizing the wetland investigation, including wetland
data sheets, and map exhibits will be prepared and forwarded to the USACE Regulatory of the Day
(ROD). Dewberry will request a verification of the jurisdictional boundary locations from the USACE.
In order to have a delineation confirmed by the USACE and Virginia Dept. of Environmental Quality
(DEQ), an additional site visit will be necessary. Dewberry will coordinate an onsite meeting with a
representative from the USACE and DEQ. Once the area has been confirmed, Dewberry will request
a letter of verification. This verification is valid for five (5) years from the date of issuance.
Once the wetland boundaries have been confirmed, Dewberry will calculate the proposed impacts in
order to determine the appropriate permitting options. Based on preliminary review of the project,
Dewberry assumes that environmental impacts will be minimal, and the project will qualify for a
Nationwide Permit 3 – Maintenance (NWP-3). Dewberry will prepare and submit Preconstruction
Notification (PCN) along with the supporting documentation and figures in order to obtain an NWP-3.
If it is determined that the project does not qualify for a Nationwide Permit, then additional fees may
be necessary to complete the project.
FEE: $15,000 (Hourly Fee Estimate)
7.k.a
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Mr. David Hoback
October 14, 2020
Page 4 of 5
4. Site/Civil Design (Rail Line and Trail)
Utilizing the field topographic survey described above as base mapping, Dewberry will prepare
site/civil plans detailing the repair and restoration of the damaged sections of the rail line and trail as
outlined in the reports submitted to and approved by FEMA and VDEM. Plans will include site layout,
grading plan, erosion & sediment control and associated details. Culvert crossings will be identified
and details outlining their repair/replacement will also be included as needed. Due to the fact that this
project is a direct result of storm damage and the intent of the design is to restore the stability and
functionality of the rail line, trail, and bridge to pre-storm condition, no new stormwater management
facilities are anticipated or included in this scope of work.
FEE: $18,500 (Hourly Fee Estimate)
5. Construction Documents (CD’s) and Approvals (Bridge, Rail Line and Trail)
Dewberry will assemble the Plans with technical specifications, standard County and required
FEMA/VDEM front-end documents into a set of CDs for each project (three separate CD’s) suitable
for permitting and soliciting bids from qualified contractors for construction. The CD’s will be
submitted to the County and DEQ for review and approval. Dewberry will revise the documents based
on comments received (assume minor comments). Additionally, CD’s for the Rail Line project will be
submitted to Norfolk Southern for their review and coordination.
FEE: $20,000 (Hourly Fee Estimate)
6. Construction Administration Services (Bridge, Rail Line and Trail)
Dewberry will provide the following services for each project:
• Bidding:
o Answer RFI’s and issue addenda as required during the bid process.
o Attend a pre-bid meeting conducted by the Engineer with the selected general contractors
and their major subcontractors.
o Assist the County in bid opening and awarding of project to a general contractor.
• Construction:
o Attend monthly construction visits conducted by the general contractor. (Estimate eight
months of construction for the Bridge, and six months for the Rail Line and Trail respectively.)
o Dewberry will provide a cloud-based website for use by design team, County, FEMA, VDEM,
and contractor(s) during the construction process. Site will contain PDF’s of the approved
construction documents and specifications for use by the general contractor and
subcontractors during the bidding and construction process.
o Answer contractors Request for Information (RFIs), review and approve shop drawings
(Estimate 10 for the Bridge, and five each for the Rail Line and Trail) and contractors pay
requisitions.
o Complete substantial completion walk-thru and review punch list as submitted by the general
contractor.
o Complete final completion punch list review.
o Record drawings clearly noting changes during construction shall be maintained throughout
the project by the general contractor and submitted to Dewberry prior to project close-out.
Dewberry will prepare final record drawings in AutoCAD format based on marked drawings
and other data provided by the general contractor relating to changes made and as-built
information obtained during performance of the work. Final drawings will include all addenda,
RFI sketches, bulletins, and as-built information.
o Issue close out documents to the County and contractor.
FEE: $70,000 (Hourly Fee Estimate)
Total Hourly Estimated Fee (Items 1-6 above): $322,000 (Bridge, Rail Line and Trail)
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October 14, 2020
Page 5 of 5
EXCLUSIONS
• Wetland delineation outside the limits of the project area, property access agreements, wetland
functional analysis, Stream Attribute Forms, wetland mitigation, wetland banking, Environmental Site
Assessments (phase I, II, and III), endangered species surveys (i.e. mussel surveys), permit fees,
Water Quality Impact Assessment, or Floodplain Studies.
• Utility design services or off-site road improvements.
• Any access agreements, temporary construction easements, etc. with neighboring property owners
are the responsibility of the Client.
• Items not listed or described above.
Dewberry proposes to provide the Scope of Services described above on an hourly basis per our Hourly
Billing Rate Schedule included as part of our current open-end agreement with WPPDC. This proposal is
subject to the terms and conditions of our current open-end agreement with WPPDC. The receipt of a
requisition for these services from WPPDC will serve as our authorization to proceed.
Sincerely,
Brian K. Bradner, PE
Vice President | Branch Manager
R:\Proposal Letters\Engineering\2020.10.14 Ringgold Rail.Trail and Bridge Repair-Amendment #1.docx
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Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Return Check Fee PCC Revision (PCC § 6-6.6) Public Hearing
Authorization (Staff Contact: Vincent E. Shorter)
Staff Contact(s): Honorable Vincent E. Shorter
Agenda Date: October 20, 2020 Item Number: 7.l
Attachment(s): Return Check Fee
Reviewed By:
SUMMARY:
Currently, the County’s Treasurer’s Office is authorized by Pittsylvania County Code (“PCC”) §
6-6.6, attached, to charge $35.00 for returned checks. The Pittsylvania County Service Authority
currently charges $45.00 for returned checks. Virginia Code § 15.2-106, attached, allows
localities to charge up to $50.00 for returned checks. For uniformity’s sake and to sufficiently
recover the true administrative costs associated therewith, the Treasurer recommends that PCC §
6-6.6 be revised to charge $45.00 for returned checks.
FUNDING SOURCE AND FINANCIAL IMPACT
No negative County financial impact.
RECOMMENDATION:
The Treasurer recommends the Board accept the Legislative Committee’s unanimous
recommendation to authorize a Public Hearing at the Board’s November Business Meeting on
the attached revision to PCC § 6-6.6 for potential adoption.
MOTION:
“I make a Motion to accept the Legislative Committee’s unanimous recommendation to
authorize a Public Hearing at the Board’s November Business Meeting on the attached revision
to PCC § 6-6.6 for potential adoption.”
7.l
Packet Pg. 58
Virginia Code § 15.2-106. Ordinances providing fee for passing bad checks to localities.
Any locality may by ordinance provide for a fee, not exceeding $50, for the uttering, publishing
or passing of any check, draft, or order for payment of taxes or any other sums due, which is
subsequently returned for insufficient funds or because there is no account or the account has been
closed, or because such check, draft, or order was returned because of a stop-payment order placed
in bad faith on the check, draft, or order by the drawer.
_______________
Pittsylvania County Code (Current)
SEC. 6-6.6. BAD CHECK FEE.
Pittsylvania County, Virginia, and any and all of its associated Constitutional Officers, shall have
the authority to charge and collect up to $35.00 for the uttering, publishing or passing of any check,
draft, or order for payment of taxes or any other sums due, which is subsequently returned for
insufficient funds, or because there is no account or the account has been closed, or because such
check, draft, or order was returned because of a stop.
_________________
Pittsylvania County Code (Revised)
SEC. 6-6.6. BAD CHECK FEE.
Pittsylvania County, Virginia, and any and all of its associated Constitutional Officers, shall have
the authority to charge and collect up to $45.00 for the uttering, publishing or passing of any check,
draft, or order for payment of taxes or any other sums due, which is subsequently returned for
insufficient funds, or because there is no account or the account has been closed, or because such
check, draft, or order was returned because of a stop.
7.l.a
Packet Pg. 59 Attachment: Return Check Fee (2219 : Return Check Fee PCC Revision (PCC § 6-6.6) Public Hearing Authorization (Staff Contact: Vincent E)
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title:
Public Hearing: Rezoning Case R-20-021; First Piedmont Corporation;
Dan River Election District; R-1, Residential Suburban Subdivision
District, to M-2, Industrial District, Heavy Industry (Supervisor Davis)
Staff Contact(s): Emily S. Ragsdale
Agenda Date: October 20, 2020 Item Number: 10.A.1
Attachment(s): FIRST PIEDMONT CORP. - CASE R-20-021
FIRST PIEDMONT CORP - CASE R-20-021 MAP
Reviewed By:
SUMMARY:
In Case R-20-021, First Piedmont Corporation, Petitioner, has petitioned to rezone 1.32 acres
from R-1, Residential Suburban Subdivision District, to M-2, Industrial District, Heavy Industry
(to combine with their adjacent parcels of land zoned M-2). The parcel is located on Clarks Mill
Road in the Dan River Election District. Once the property is rezoned to M-2, all uses listed
under Pittsylvania County § 35-402 are permitted. The Planning Commission, with opposition,
recommended granting the Petitioner’s request. The County Staff Summary is attached.
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
County Staff recommends approval of Case R-20-021, submitted by First Piedmont Corporation,
requesting to rezone 1.32 acres, located on State Road 734/Clarks Mill Road, in the Dan River
Election District, from R-1, Residential Suburban Subdivision District, to M-2, Industrial
District, Heavy Industry. The subject property is adjacent to properties currently zoned M-2,
Industrial District, Heavy Industry, and the proposed rezoning would be consistent with the
County’s Comprehensive Plan.
MOTION:
“In Case R-20-021, I make a motion to approve the rezoning of the subject property, 1.32 acres,
from R-1, Residential Suburban Subdivision District, to M-2, Industrial District, Heavy Industry,
to make the zoning consistent with the Petitioner’s adjacent parcels of land zoned M-2, and the
rezoning would be consistent with the County’s Comprehensive Plan.”
10.A.1
Packet Pg. 60
10.A.1.a
Packet Pg. 61 Attachment: FIRST PIEDMONT CORP. - CASE R-20-021 (2206 : Public Hearing: Rezoning Case R-20-021, First Piedmont Corporation)
10.A.1.a
Packet Pg. 62 Attachment: FIRST PIEDMONT CORP. - CASE R-20-021 (2206 : Public Hearing: Rezoning Case R-20-021, First Piedmont Corporation)
10.A.1.a
Packet Pg. 63 Attachment: FIRST PIEDMONT CORP. - CASE R-20-021 (2206 : Public Hearing: Rezoning Case R-20-021, First Piedmont Corporation)
10.A.1.a
Packet Pg. 64 Attachment: FIRST PIEDMONT CORP. - CASE R-20-021 (2206 : Public Hearing: Rezoning Case R-20-021, First Piedmont Corporation)
10.A.1.a
Packet Pg. 65 Attachment: FIRST PIEDMONT CORP. - CASE R-20-021 (2206 : Public Hearing: Rezoning Case R-20-021, First Piedmont Corporation)
10.A.1.a
Packet Pg. 66 Attachment: FIRST PIEDMONT CORP. - CASE R-20-021 (2206 : Public Hearing: Rezoning Case R-20-021, First Piedmont Corporation)
10.A.1.a
Packet Pg. 67 Attachment: FIRST PIEDMONT CORP. - CASE R-20-021 (2206 : Public Hearing: Rezoning Case R-20-021, First Piedmont Corporation)
10.A.1.a
Packet Pg. 68 Attachment: FIRST PIEDMONT CORP. - CASE R-20-021 (2206 : Public Hearing: Rezoning Case R-20-021, First Piedmont Corporation)
10.A.1.a
Packet Pg. 69 Attachment: FIRST PIEDMONT CORP. - CASE R-20-021 (2206 : Public Hearing: Rezoning Case R-20-021, First Piedmont Corporation)
10.A.1.a
Packet Pg. 70 Attachment: FIRST PIEDMONT CORP. - CASE R-20-021 (2206 : Public Hearing: Rezoning Case R-20-021, First Piedmont Corporation)
10.A.1.a
Packet Pg. 71 Attachment: FIRST PIEDMONT CORP. - CASE R-20-021 (2206 : Public Hearing: Rezoning Case R-20-021, First Piedmont Corporation)
Legend
Assessed Parcels
Parcel ID Number
Parcels
Address Points
Route Numbers
Appeals
Rezoning
Signs
Special Uses
Variances
Zoning
Unknown
A-1 = Agricultural District
B-1 = Business District, Limited
B-2 = Business District, General
C-1 = Conservation District
DZ = Double Zoned Parcels
M-1 = Industrial District, Light
Industry
M-2 = Industrial District, Heavy
Industry
MHP = Residential Manuf. Housing
Park District
R-1 = Residential Suburban
Subdivision District
RC-1 = Residential Combined
Subdivision Distric
RE = Residential Estates District
RMF = Residential Multi-Family
Subdivision Distric
RPD = Residential Planned
Development District
TZ = Town Zoning
UK = Unknown
County Boundary
Title: FIRST PIEDMONT CORP - CASE R-20-021 Date: 8/14/2020
DISCLAIMER:This drawing is neither a legally recorded map nor a survey and is not intended to be used as such. The information displayed is a
compilation of records, information, and data obtained from various sources, and Pittsylvania County is not responsible for its accuracy or how current
it may be.
10.A.1.b
Packet Pg. 72 Attachment: FIRST PIEDMONT CORP - CASE R-20-021 MAP (2206 : Public Hearing: Rezoning Case R-20-
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title:
Public Hearing: Rezoning Case R-20-022; John Martin Gregory; Banister
Election District; A-1, Agricultural District, & B-2, Business District,
General, to M-2, Industrial District, Heavy Industry (Supervisor Miller)
Staff Contact(s): Emily S. Ragsdale
Agenda Date: October 20, 2020 Item Number: 10.A.2
Attachment(s): GREGORY - CASE R-20-022
GREGORY - CASE R-20-022 MAP
Reviewed By:
SUMMARY:
In Case R-20-022, John Martin Gregory, Petitioner, has petitioned to rezone three (3) parcels of
land, a total of 240.12 acres, from A-1, Agricultural District, and B-2, Business District, General,
to M-2, Industrial District, Heavy Industry (to allow for lumber, wood products manufacturing,
lumber storage, and a permanent sawmill, bringing the current operation into compliance with
the Zoning Ordinance). The parcels are located on Halifax Road in the Banister Election
District. Once the properties are rezoned all uses are listed under Pittsylvania County § 35-402
are permitted. The Planning Commission, with no opposition, recommended granting the
Petitioner’s request. The County Staff Case Summary is attached.
FINANCIAL IMPACT AND FUNDING SOURCE:
None.
RECOMMENDATION:
County Staff recommends approval of Case R-20-022, submitted by John Martin Gregory,
requesting to rezone 240.12 acres, located on Highway 57/Halifax Road, in the Banister Election
District, GPIN #s 2475-39-9063, 2475-58-8076, and 2475-57-0828, for lumber, wood products
manufacturing, lumber storage, and a permanent sawmill.
MOTION:
“In Case R-20-022, I make a Motion to rezone the subject properties, 240.12 acres, from A-1,
Agricultural District, and B-2, Business District, General, to M-2, Industrial District, Heavy
Industry, to allow for lumber, wood products manufacturing, lumber storage, and a permanent
sawmill, bringing the current operation into compliance with the County’s Zoning Ordinance,
and because the rezoning would be consistent with the County’s Comprehensive Plan.”
10.A.2
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10.A.2.a
Packet Pg. 74 Attachment: GREGORY - CASE R-20-022 (2207 : Public Hearing: Rezoning Case R-20-022, John Martin Gregory)
10.A.2.a
Packet Pg. 75 Attachment: GREGORY - CASE R-20-022 (2207 : Public Hearing: Rezoning Case R-20-022, John Martin Gregory)
10.A.2.a
Packet Pg. 76 Attachment: GREGORY - CASE R-20-022 (2207 : Public Hearing: Rezoning Case R-20-022, John Martin Gregory)
10.A.2.a
Packet Pg. 77 Attachment: GREGORY - CASE R-20-022 (2207 : Public Hearing: Rezoning Case R-20-022, John Martin Gregory)
10.A.2.a
Packet Pg. 78 Attachment: GREGORY - CASE R-20-022 (2207 : Public Hearing: Rezoning Case R-20-022, John Martin Gregory)
10.A.2.a
Packet Pg. 79 Attachment: GREGORY - CASE R-20-022 (2207 : Public Hearing: Rezoning Case R-20-022, John Martin Gregory)
10.A.2.a
Packet Pg. 80 Attachment: GREGORY - CASE R-20-022 (2207 : Public Hearing: Rezoning Case R-20-022, John Martin Gregory)
10.A.2.a
Packet Pg. 81 Attachment: GREGORY - CASE R-20-022 (2207 : Public Hearing: Rezoning Case R-20-022, John Martin Gregory)
10.A.2.a
Packet Pg. 82 Attachment: GREGORY - CASE R-20-022 (2207 : Public Hearing: Rezoning Case R-20-022, John Martin Gregory)
10.A.2.a
Packet Pg. 83 Attachment: GREGORY - CASE R-20-022 (2207 : Public Hearing: Rezoning Case R-20-022, John Martin Gregory)
10.A.2.a
Packet Pg. 84 Attachment: GREGORY - CASE R-20-022 (2207 : Public Hearing: Rezoning Case R-20-022, John Martin Gregory)
Legend
Assessed Parcels
Parcel ID Number
Parcels
Route Numbers
Appeals
Rezoning
Signs
Special Uses
Variances
Zoning
Unknown
A-1 = Agricultural District
B-1 = Business District, Limited
B-2 = Business District, General
C-1 = Conservation District
DZ = Double Zoned Parcels
M-1 = Industrial District, Light
Industry
M-2 = Industrial District, Heavy
Industry
MHP = Residential Manuf. Housing
Park District
R-1 = Residential Suburban
Subdivision District
RC-1 = Residential Combined
Subdivision Distric
RE = Residential Estates District
RMF = Residential Multi-Family
Subdivision Distric
RPD = Residential Planned
Development District
TZ = Town Zoning
UK = Unknown
County Boundary
Title: GREGORY - CASE R-20-022 Date: 9/11/2020
DISCLAIMER:This drawing is neither a legally recorded map nor a survey and is not intended to be used as such. The information displayed is a
compilation of records, information, and data obtained from various sources, and Pittsylvania County is not responsible for its accuracy or how current
it may be.
10.A.2.b
Packet Pg. 85 Attachment: GREGORY - CASE R-20-022 MAP (2207 : Public Hearing: Rezoning Case R-20-022, John
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Public Hearing: Cell Tower Leases Approval (Staff Contact: Richard N.
Hicks)
Staff Contact(s): Richard N. Hicks
Agenda Date: October 20, 2020 Item Number: 10.B.1
Attachment(s): SCS Broadband Lease
10-20-2020 Public Hearing Notice - SCS Tower Lease
Reviewed By:
SUMMARY:
In January of 2017, the Board approved a Tower and Vertical Assets Lease Agreement
(“Agreement”) with AcelaNet LLC, dba SCS Broadband (“AcelaNet”), to allow the installation
of broadband equipment on seven (7) of the County’s communication towers (Callands, Grit
Road, Mt. Airy, Rockford School Road, White Oak, Brosville, and Dan River Middle School).
Subsequently, the County constructed two (2) additional communication towers at Old Mayfield
and Tunstall. AcelaNet is requesting permission to add broadband equipment to the two (2) new
towers. County Staff is proposing an amendment to the existing Agreement (“Agreement
Amendment”) to add the two (2) additional towers. Since this involves the leasing of publicly
owned property, per Virginia Code § 15.2-1800(B), a Public Hearing is legally required and a
Notice for the same has been duly advertised. For the Board’s review and consideration, copies
of the Agreement and the Public Hearing Notice are attached.
FINANCIAL IMPACT AND FUNDING SOURCE:
The addition of the two (2) new towers will result in additional revenues to the County, due to an
increase in the lease payments outlined in the attached Agreement Amendment.
RECOMMENDATION:
Following the conducting of the legally required Public Hearing, County Staff recommends the
Board authorize the execution of the attached Agreement Amendment allowing the installation
of AcelaNet’s broadband equipment on the new County Old Mayfield and Tunstall
communication towers.
MOTION:
“I make a Motion authorizing County Staff’s execution of the attached Agreement Amendment
allowing the installation of AcelaNet’s broadband equipment on the new County Old Mayfield
and Tunstall communication towers.”
10.B.1
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10.B.1.a
Packet Pg. 87 Attachment: SCS Broadband Lease (2203 : Public Hearing: Cell Tower Leases Approval (Staff Contact: Richard N. Hicks))
10.B.1.a
Packet Pg. 88 Attachment: SCS Broadband Lease (2203 : Public Hearing: Cell Tower Leases Approval (Staff Contact: Richard N. Hicks))
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Packet Pg. 89 Attachment: SCS Broadband Lease (2203 : Public Hearing: Cell Tower Leases Approval (Staff Contact: Richard N. Hicks))
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Packet Pg. 90 Attachment: SCS Broadband Lease (2203 : Public Hearing: Cell Tower Leases Approval (Staff Contact: Richard N. Hicks))
10.B.1.a
Packet Pg. 91 Attachment: SCS Broadband Lease (2203 : Public Hearing: Cell Tower Leases Approval (Staff Contact: Richard N. Hicks))
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Packet Pg. 92 Attachment: SCS Broadband Lease (2203 : Public Hearing: Cell Tower Leases Approval (Staff Contact: Richard N. Hicks))
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Packet Pg. 93 Attachment: SCS Broadband Lease (2203 : Public Hearing: Cell Tower Leases Approval (Staff Contact: Richard N. Hicks))
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Packet Pg. 94 Attachment: SCS Broadband Lease (2203 : Public Hearing: Cell Tower Leases Approval (Staff Contact: Richard N. Hicks))
10.B.1.a
Packet Pg. 95 Attachment: SCS Broadband Lease (2203 : Public Hearing: Cell Tower Leases Approval (Staff Contact: Richard N. Hicks))
10.B.1.a
Packet Pg. 96 Attachment: SCS Broadband Lease (2203 : Public Hearing: Cell Tower Leases Approval (Staff Contact: Richard N. Hicks))
10.B.1.a
Packet Pg. 97 Attachment: SCS Broadband Lease (2203 : Public Hearing: Cell Tower Leases Approval (Staff Contact: Richard N. Hicks))
10.B.1.a
Packet Pg. 98 Attachment: SCS Broadband Lease (2203 : Public Hearing: Cell Tower Leases Approval (Staff Contact: Richard N. Hicks))
10.B.1.a
Packet Pg. 99 Attachment: SCS Broadband Lease (2203 : Public Hearing: Cell Tower Leases Approval (Staff Contact: Richard N. Hicks))
10.B.1.a
Packet Pg. 100 Attachment: SCS Broadband Lease (2203 : Public Hearing: Cell Tower Leases Approval (Staff Contact: Richard N. Hicks))
10.B.1.a
Packet Pg. 101 Attachment: SCS Broadband Lease (2203 : Public Hearing: Cell Tower Leases Approval (Staff Contact: Richard N. Hicks))
10.B.1.a
Packet Pg. 102 Attachment: SCS Broadband Lease (2203 : Public Hearing: Cell Tower Leases Approval (Staff Contact: Richard N. Hicks))
PUBLIC HEARING NOTICE
The Pittsylvania County Board of Supervisors will hold a Public Hearing at 7:00 p.m. on Tuesday,
October 20, 2020, at the Chatham Community Center (Gallery Room), 115 South Main Street,
Chatham, Virginia 24531, to receive citizen input on a proposed amendment to a contract with
SCS Broadband that would allow them to install broadband equipment on two (2) of the County’s
communication towers located at 980 Mayfield Road, Danville Virginia 24541 and 740 Tunstall
High Road, Dry Fork, Virginia 24549. A complete copy of the lease and related documents are
available at the Pittsylvania County Administrator’s office, 1 Center Street, Chatham, Virginia
24531, Monday through Friday, 8:00 a.m. to 5:00 p.m., as well as on the County’s website at
www.pittsylvaniacountyva.gov.
10.B.1.b
Packet Pg. 103 Attachment: 10-20-2020 Public Hearing Notice - SCS Tower Lease (2203 : Public Hearing: Cell Tower Leases Approval (Staff Contact: Richard
Board of Supervisors
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: IDA Appointment (Callands-Gretna); (Bill Nuckols); (Supervisor Farmer)
Staff Contact(s): Supervisor Farmer
Agenda Date: October 20, 2020 Item Number: 13.a
Attachment(s):
Reviewed By:
SUMMARY
Charlie Mahan is currently the Callands-Gretna District Representative on the County’s
Industrial Development Authority (“IDA”). His term is set to expire on November 30, 2020.
Mahan has indicated that he will not seek reappointment. Supervisor Farmer desires to
recommend that the Board appoint Bill Nuckols as the County’s Callands-Gretna IDA
Representative for a term beginning December 1, 2020, and expiring November 30, 2024.
FINANCIAL IMPACT AND FUNDING SOURCE
None.
RECOMMENDATION
County Staff recommends the Board follow Supervisor Farmer’s recommendation and appoint
Bill Nuckols as the County’s Callands-Gretna IDA Representative for a four (4) year term,
beginning December 1, 2020, and expiring November 30, 2024.
MOTION
“I make a Motion appointing Bill Nuckols as the County’s Callands-Gretna IDA Representative
for a four (4) year term, beginning December 1, 2020, and expiring November 30, 2024.”
13.a
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