09-29-2020 Solid Waste Packet
BOARD OF SUPERVISORS SOLID
WASTE COMMITTEE MEETING
Tuesday, September 29, 2020 – 4:00 PM
Gallery Room - Chatham Community Center
115 South Main Street,
Chatham, Virginia 24531
AGENDA
1. CALL TO ORDER (4:00 PM)
2. ROLL CALL
3. AGENDA ITEMS TO BE ADDED
4. APPROVAL OF AGENDA
Please remember that the Committee Meeting is designed for internal Committee and
County Staff communication, discussion, and work. It is not a question and answer session
with the audience. Accordingly, during the Committee Meeting, no questions or comments
from the audience will be entertained. Respectfully, any outbursts or disorderly conduct
from the audience will not be tolerated and may result in the offending person’s removal
from the Committee Meeting. As a reminder, all County citizens, and other appropriate
parties as designated by the Board’s Bylaws, are permitted to make comments under the
Hearing of the Citizens’ Section of tonight’s Business Meeting.
5. NEW BUSINESS
A. New Convenience Centers Update (Ryan Duckett; SCS Engineers)
B. Landfill Expansion Update (Butch Joyce; LaBella)
C. Convenience Center Improvements Update (Michael Moore)
D Recycling Efforts Update (Hicks)
E. Yard Waste Tipping Fee Temporary Abatement Discussion (Supervisor Scearce)
6. MATTERS FROM COMMITTEE MEMBERS
7. ADJOURNMENT
Solid Waste Committee
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: New Convenience Centers Update (Ryan Duckett; SCS Engineers)
Staff Contact(s): Richard Hicks
Agenda Date: September 29, 2020 Item Number: 5.a
Attachment(s): Three Conv Centers Update_9-29-2020
Reviewed By:
SUMMARY
Ryan Duckett with SCS Engineers will be making a presentation to update the Board of
Supervisors on the status of the three (3) new convenience centers.
RECOMMENDATION:
For informational purposes only. No action required.
MOTION:
For informational purposes only. No action required.
5.a
Packet Pg. 4
Project UpdateBoard of Supervisors MeetingSeptember 29, 20201Pittsylvania County Convenience Centers5.a.aPacket Pg. 5Attachment: Three Conv Centers Update_9-29-2020 (2198 : New Convenience Centers Update (Ryan
Existing System25.a.aPacket Pg. 6Attachment: Three Conv Centers Update_9-29-2020 (2198 : New Convenience Centers Update (Ryan
North Area Collection Sites35.a.aPacket Pg. 7Attachment: Three Conv Centers Update_9-29-2020 (2198 : New Convenience Centers Update (Ryan
Replacements for Greenbox Sites45.a.aPacket Pg. 8Attachment: Three Conv Centers Update_9-29-2020 (2198 : New Convenience Centers Update (Ryan
Replacements for Greenbox Sites55.a.aPacket Pg. 9Attachment: Three Conv Centers Update_9-29-2020 (2198 : New Convenience Centers Update (Ryan
Work Performed65.a.aPacket Pg. 10Attachment: Three Conv Centers Update_9-29-2020 (2198 : New Convenience Centers Update (Ryan
•Siting / Conceptual Design•Site Plan Development / 50-75% Design•Commercial Entrance Approval from VDOT•VA Stormwater Management Program (VSWMP)•Final Construction Bid Package & Other Documentation•Other Preliminary Work – Geotechnical InvestigationKey Steps: pre-Construction75.a.aPacket Pg. 11Attachment: Three Conv Centers Update_9-29-2020 (2198 : New Convenience Centers Update (Ryan
Level Run Road8DRAFT5.a.aPacket Pg. 12Attachment: Three Conv Centers Update_9-29-2020 (2198 : New Convenience Centers Update (Ryan
Climax Road9DRAFT5.a.aPacket Pg. 13Attachment: Three Conv Centers Update_9-29-2020 (2198 : New Convenience Centers Update (Ryan
Meadow Ridge Court10DRAFT5.a.aPacket Pg. 14Attachment: Three Conv Centers Update_9-29-2020 (2198 : New Convenience Centers Update (Ryan
Pre-Construction: VDOT Status11•MRC separated entrance/exit with drive-through traffic•Level Run & Climax designed as loops•No sites anticipated to require turn lane/taper on adjacent roadways•Climax Rd site approval expected; others pending5.a.aPacket Pg. 15Attachment: Three Conv Centers Update_9-29-2020 (2198 : New Convenience Centers Update (Ryan
Pre-Construction: VA SWMP•Existing Conditions•Erosion & Sediment Control Plan•Drainage Areas Existing/Post-Development•Stormwater Management Plan/Calculations•Feature Details125.a.aPacket Pg. 16Attachment: Three Conv Centers Update_9-29-2020 (2198 : New Convenience Centers Update (Ryan
Stormwater Features13DRAFT•Will require VDEQ review•Addt’l features vs. nutrient credit purchase5.a.aPacket Pg. 17Attachment: Three Conv Centers Update_9-29-2020 (2198 : New Convenience Centers Update (Ryan
Work Remaining145.a.aPacket Pg. 18Attachment: Three Conv Centers Update_9-29-2020 (2198 : New Convenience Centers Update (Ryan
Work Items Outstanding•External agency approvals•Integrating Structural/Electrical designs•Compilation of construction design packages and bid forms -----------------------------------------------------------------------------•Contractor Procurement Process, Selection, andAward•Construction Administration•Construction Quality Assurance155.a.aPacket Pg. 19Attachment: Three Conv Centers Update_9-29-2020 (2198 : New Convenience Centers Update (Ryan
Additional Input/ Questions?165.a.aPacket Pg. 20Attachment: Three Conv Centers Update_9-29-2020 (2198 : New Convenience Centers Update (Ryan
Solid Waste Committee
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Landfill Expansion Update (Butch Joyce; LaBella)
Staff Contact(s): Richard Hicks
Agenda Date: September 29, 2020 Item Number: 5.b
Attachment(s):
Reviewed By:
SUMMARY
Butch Joyce will be making a presentation to update the Board of Supervisors on the status of the
expansion of the landfill.
RECOMMENDATION:
For informational purposes only. No action required.
MOTION:
For informational purposes only. No action required.
5.b
Packet Pg. 21
Solid Waste Committee
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Convenience Center Improvements Update (Michael Moore)
Staff Contact(s): Richard Hicks
Agenda Date: September 29, 2020 Item Number: 5.c
Attachment(s): Solid Waste Committee_Coordinator Updates_V2.0
Reviewed By:
SUMMARY
Michael Moore’s was a member of the Solid Waste Enforcement Team that was formed last
year. We recently reassigned him and gave him the responsibility of supervising the 5 manned
convenience centers (Blairs, Mt. Cross, Mt. Hermon, Berry Hill and Brosville), as well at the
Smith Mountain Lake site, and assigned him to assist with the general upkeep and maintenance
of the others sites for continuity. He will be present at the meeting to provide the Board with an
update on some of the current and proposed changes for these sites.
RECOMMENDATION:
For informational purposes only. No action required.
MOTION:
For informational purposes only. No action required.
5.c
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This brief is to inform the Solid Waste Committee of current and future efforts to
improve collection site.
1
5.c.a
Packet Pg. 23 Attachment: Solid Waste Committee_Coordinator Updates_V2.0 (2200 : Convenience Center Improvements Update (Michael Moore))
These efforts can be categorized into three groups; Communications, Supervision,
and Management
2
5.c.a
Packet Pg. 24 Attachment: Solid Waste Committee_Coordinator Updates_V2.0 (2200 : Convenience Center Improvements Update (Michael Moore))
To promote awareness and increase the likelihood that our citizens will read them,
the number of signs per site will be reduced. The signs that remain will be
maintained, redesigned to increase clarity and understanding, and strategically
located to maximize visibility.
3
5.c.a
Packet Pg. 25 Attachment: Solid Waste Committee_Coordinator Updates_V2.0 (2200 : Convenience Center Improvements Update (Michael Moore))
Currently sites have anywhere from 4 to 9 signs scattered about. Each sign has a
specific message and one that is important for citizens to know; however, many
citizens do not read them.
4
5.c.a
Packet Pg. 26 Attachment: Solid Waste Committee_Coordinator Updates_V2.0 (2200 : Convenience Center Improvements Update (Michael Moore))
Perhaps citizens will be inclined to read one sign versus multiple signs. We will still
maintain some small signage at the open-tops and compactors; however, the goal is
to reduce the over-all number of signs to increase chances that the main sign will be
read. We need to face the truth; some people will never take the time to read them
no matter what. That is why it is important that when operators are on site, they
engage with citizens to help educate and assist.
5
5.c.a
Packet Pg. 27 Attachment: Solid Waste Committee_Coordinator Updates_V2.0 (2200 : Convenience Center Improvements Update (Michael Moore))
It is important that we capture the attention of the citizen and make the signs easy to
understand. The “A” and “B” signs that designate either a compactor or open-top,
was a great idea; however, citizens find it difficult to understand. As the existing signs
wear out, we will replace them with the new and improved version. It seems to draw
people’s attention and the images along with text are easier to interpret.
6
5.c.a
Packet Pg. 28 Attachment: Solid Waste Committee_Coordinator Updates_V2.0 (2200 : Convenience Center Improvements Update (Michael Moore))
Another area of communication that we seek to improve is communication between
sister sites. The site attendants currently do not communicate with their sister sites. If
citizens are turned away, it would be helpful if the attendant could ascertain the
status of their sister site and guide the citizen to the one that can meet their needs.
Site to site communication can be made possible using Voice Over IP phones that use
our existing network to link each convenience center to each other. Currently the
intent is for these phones to be used for site to site communication, but in the future,
these phones may allow for citizens to call before they drive.
7
5.c.a
Packet Pg. 29 Attachment: Solid Waste Committee_Coordinator Updates_V2.0 (2200 : Convenience Center Improvements Update (Michael Moore))
Customer Focus and engagement is being reemphasized as being one of our core
competencies. Sitting in the building and passively watching is no longer acceptable.
Existing attendants and new hires are being trained or retrained, as needed, to
actively engage with citizens. It is an expectation for attendants to engage citizens;
“assist county citizens on proper use of facilities and disposal of items”. They are to
help where needed and provide guidance to proper usage of the site.
8
5.c.a
Packet Pg. 30 Attachment: Solid Waste Committee_Coordinator Updates_V2.0 (2200 : Convenience Center Improvements Update (Michael Moore))
Each manned site has an operator with the position title of Site Supervisor. They are
being expected to and being held accountable for doing more than just holding the
title. They are to ensure that their site is properly manned during each shift, that time
tracking is accurately reported on timesheets, training and counseling provided for
their site attendants and provide input when the time comes to write the
performance feedbacks for the site attendants.
9
5.c.a
Packet Pg. 31 Attachment: Solid Waste Committee_Coordinator Updates_V2.0 (2200 : Convenience Center Improvements Update (Michael Moore))
With the addition of the Convenience Center Coordinator, the Solid Waste
Department is better able maintain site cleanliness through direct supervision.
Attendants had gotten accustomed to little or no direct supervision, leading some to
become negligent in their duties to maintain whole-site cleanliness. New emphasis is
being placed on keeping the entire site clean and not just the pads in front of the
boxes. Attendants are being held accountable through training, counseling and
discipline.
10
5.c.a
Packet Pg. 32 Attachment: Solid Waste Committee_Coordinator Updates_V2.0 (2200 : Convenience Center Improvements Update (Michael Moore))
With proper supervision, motivation, supplies and training the sites will transform.
11
5.c.a
Packet Pg. 33 Attachment: Solid Waste Committee_Coordinator Updates_V2.0 (2200 : Convenience Center Improvements Update (Michael Moore))
Many of our convenience centers need repairs. Mechanical and structural
components are starting to fail.
12
5.c.a
Packet Pg. 34 Attachment: Solid Waste Committee_Coordinator Updates_V2.0 (2200 : Convenience Center Improvements Update (Michael Moore))
Metal boxes wearing out, concrete pads are getting worn out. Groves in the concrete
are forming. In some cases 3 to 4 inches of concrete are missing. These groves not
only make it difficult to align the box back to the compactor it is a cavity that collects
water and contaminants from trash. The hinges on the compactors are rusting
through and in some cases the hoper has fallen from the hinge during operation.
13
5.c.a
Packet Pg. 35 Attachment: Solid Waste Committee_Coordinator Updates_V2.0 (2200 : Convenience Center Improvements Update (Michael Moore))
These cavities collect water and contaminates. It may sit for days or weeks. It stinks
and is a breeding ground for bacteria.
14
5.c.a
Packet Pg. 36 Attachment: Solid Waste Committee_Coordinator Updates_V2.0 (2200 : Convenience Center Improvements Update (Michael Moore))
Contract maintenance, fills hole with concrete then caps it with steel plate.
15
5.c.a
Packet Pg. 37 Attachment: Solid Waste Committee_Coordinator Updates_V2.0 (2200 : Convenience Center Improvements Update (Michael Moore))
Some wooden fences are installed for safety. If the concrete wall is less than 3 foot in
height, a fence is installed to help prevent falls. Keeping the fences repaired, helps
with safety and liability concerns as well as brings a new fresh look back to the site.
16
5.c.a
Packet Pg. 38 Attachment: Solid Waste Committee_Coordinator Updates_V2.0 (2200 : Convenience Center Improvements Update (Michael Moore))
Most sites do not have a running water source. To help facilitate site clean up and
maintenance, we are testing out a rain collection system at Mt Cross with a simple
electric pump and water hose set up. If it proves effective, we will consider placing
them at other sites as well. Cost to install is less than $500.
17
5.c.a
Packet Pg. 39 Attachment: Solid Waste Committee_Coordinator Updates_V2.0 (2200 : Convenience Center Improvements Update (Michael Moore))
Thank you for your time. Do you have any questions for me?
18
5.c.a
Packet Pg. 40 Attachment: Solid Waste Committee_Coordinator Updates_V2.0 (2200 : Convenience Center Improvements Update (Michael Moore))
Solid Waste Committee
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Recycling Efforts Update (Hicks)
Staff Contact(s): Richard Hicks
Agenda Date: September 29, 2020 Item Number: 5.d
Attachment(s): SolidWasteCommitteeRecyclingUpdateSept2020
Reviewed By:
SUMMARY
With the adoption of the FY 20/21 budget, funds were included in the Solid Waste Fund to
improve recycling services throughout the County. Richard N. Hicks, Deputy County
Administrator will update the Board on the proposed plan of action.
RECOMMENDATION:
For informational purposes only. No action required.
MOTION:
For informational purposes only. No action required.
5.d
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PITTSYLVANIA COUNTY BOARD OF
SUPERVISORS
SOLID WASTE COMMITTEE MEETING
Chatham Community Center
Gallery Room
15 South Main Street
Chatham, Virginia 24531
5.d.a
Packet Pg. 42 Attachment: SolidWasteCommitteeRecyclingUpdateSept2020 (2201 : Recycling Efforts
Recycling Update –Current Services
Services Provided at All Sites
Aluminum Cans
Newspaper
Services Provided at Some Sites
Cardboard
Plastic (Limited Service)
Cardboard, Aluminum Cans and Some Newspaper Collected by First
Piedmont (Average $2500/month
Newspaper and Plastics Collected by Pittsylvania County (County has no way of
collecting front loader boxes)
5.d.a
Packet Pg. 43 Attachment: SolidWasteCommitteeRecyclingUpdateSept2020 (2201 : Recycling Efforts
Current Conditions
5.d.a
Packet Pg. 44 Attachment: SolidWasteCommitteeRecyclingUpdateSept2020 (2201 : Recycling Efforts
Proposed Changes
Purchase Twenty-One 30 Yard Double Box Roll-Off Recycling Containers from Refuse
Equipment Co. for $120,225.
Add Door, Baffle and Pin Off System and Paint Twenty-One Existing Roll-Off Recycling
Boxes by Mobile Container Services for $26,145.
Pour concrete pad at all sites large enough for two 30-yard recycling containers to
include walking area. (Cost to be determined)
Eliminate all 8-yard front load recycling containers.
All future collections would be handled by County staff.
Offer the following recycling options at all County sites: Cardboard, Aluminum Cans,
Newspaper and Plastics.
5.d.a
Packet Pg. 45 Attachment: SolidWasteCommitteeRecyclingUpdateSept2020 (2201 : Recycling Efforts
5.d.a
Packet Pg. 46 Attachment: SolidWasteCommitteeRecyclingUpdateSept2020 (2201 : Recycling Efforts
Questions?
5.d.a
Packet Pg. 47 Attachment: SolidWasteCommitteeRecyclingUpdateSept2020 (2201 : Recycling Efforts
Solid Waste Committee
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Yard Waste Tipping Fee Temporary Abatement Discussion (Supervisor
Scearce)
Staff Contact(s): Richard Hicks
Agenda Date: September 29, 2020 Item Number: 5.e
Attachment(s):
Reviewed By:
SUMMARY
Supervisor Scearce requested that this item be placed on the Agenda and is requesting that the
County consider allowing the citizens of the County to bring yard wastes to the landfill at no cost
for a specific period. County staff has changed operations at the landfill, and we are no longer
placing yard waste in the landfill due to it being a poor use of landfill space. Yard waste and
storm debris is currently being placed in a separate area and once each year we obtain quotes to
have the material ground and the mulch disposed of by the contractor. That cost would be
increased by the amount of yard waste accepted during that period, as opposed to collecting
revenue for what crosses the scales.
RECOMMENDATION:
For informational purposes only. No action required.
MOTION:
For informational purposes only. No action required.
5.e
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