09-29-2020 Legislative Committee Meeting Packet
BOARD OF SUPERVISORS
LEGISLATIVE COMMITTEE
MEETING
Tuesday, September 29, 2020 – 3:00 PM
Gallery Room - Chatham Community Center
115 South Main Street,
Chatham, Virginia 24531
AGENDA
1. CALL TO ORDER (3:00 PM)
2. ROLL CALL
3. AGENDA ITEMS TO BE ADDED
4. APPROVAL OF AGENDA
Please remember that the Committee Meeting is designed for internal Committee and
County Staff communication, discussion, and work. It is not a question and answer session
with the audience. Accordingly, during the Committee Meeting, no questions or comments
from the audience will be entertained. Respectfully, any outbursts or disorderly conduct
from the audience will not be tolerated and may result in the offending person’s removal
from the Committee Meeting. As a reminder, all County citizens, and other appropriate
parties as designated by the Board’s Bylaws, are permitted to make comments under the
Hearing of the Citizens’ Section of tonight’s Business Meeting.
5. NEW BUSINESS
a. Potential Solar Ordinance Revisions (Ragsdale)
b. Potential Planning Commission and Board of Zoning Appeals Certification
Compensation Adjustment Discussion (Ragsdale)
c. Comprehensive Plan Update (Ragsdale)
d. Potential Zoning Ordinance Review/Mass Revision Discussion (Ragsdale)
e. Potential Uniform Check Return Fee Ordinance Revision (Shorter)
f. Potential Solid Waste Violation Interest Ordinance Revision (Hicks)
6. OLD BUSINESS
a. Potential Grass and Weed Ordinance Discussion (Ingram)
7. MATTERS FROM COMMITTEE MEMBERS
8. ADJOURNMENT
Legislative Committee
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Potential Solar Ordinance Revisions (Ragsdale)
Staff Contact(s): Emily Ragsdale
Agenda Date: September 29, 2020 Item Number: 5.a
Attachment(s): Solar
Reviewed By:
SUMMARY:
Emily S. Ragsdale, Community Development Director, has identified the attached potential
revisions to the County' s Solar Ordinance that would benefit the County and its citizens.
Ragsdale will present the same to the Legislative Committee for review, consideration, and
discussion.
RECOMMENDATION:
County Staff recommends the Legislative Committee recommend the attached potential Solar
Ordinance revisions to the full Board at the Board' s October Business Meeting for advertisement
for potential adoption at the Board' s November Business Meeting following the legally required
Public Hearing.
MOTION:
“I make a Motion to recommend the attached potential Solar Ordinance revisions to the full
Board at the Board' s October Business Meeting for advertisement for potential adoption at the
Board' s November Business Meeting following the legally required Public Hearing.
5.a
Packet Pg. 5
5.a.a
Packet Pg. 6 Attachment: Solar (2184 : Potential Solar Ordinance Revisions (Ragsdale))
5.a.a
Packet Pg. 7 Attachment: Solar (2184 : Potential Solar Ordinance Revisions (Ragsdale))
5.a.a
Packet Pg. 8 Attachment: Solar (2184 : Potential Solar Ordinance Revisions (Ragsdale))
Legislative Committee
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Potential Planning Commission and Board of Zoning Appeals
Certification Compensation Adjustment Discussion (Ragsdale)
Staff Contact(s): Emily Ragsdale
Agenda Date: September 29, 2020 Item Number: 5.b
Attachment(s):
Reviewed By:
SUMMARY:
To encourage members of both the Planning Commission (" PC") and the Board of Zoning
Appeals BZA") to become certified, County Staff is proposing an increased pay rate for
Members who become certified and maintain that certification. Currently, both PC and BZA
Members are paid 200 per Meeting, with the Chairmen of each being paid $ 250 per Meeting.
County Staff is proposing that noncertified Members earn a reduced rate of $100 per Meeting,
while certified Members continue earning the full $200 per Meeting. If the certification expires,
the Member' s pay would be reduced to the noncertified rate until they become recertified.
RECOMMENDATION:
County Staff recommends the Legislative Committee recommend the above proposed pay rate
changes for PC and BZA Members to the full Board at the Board' s October Business Meeting
for potential adoption.
MOTION:
“I make a Motion to recommend the above proposed pay rate changes for Planning Commission
and Board of Zoning Appeals Members to the full Board at the Board' s October Business
Meeting for potential adoption."
5.b
Packet Pg. 9
Legislative Committee
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Comprehensive Plan Update (Ragsdale)
Staff Contact(s): Emily Ragsdale
Agenda Date: September 29, 2020 Item Number: 5.c
Attachment(s):
Reviewed By:
SUMMARY:
Emily S. Ragsdale, Community Development Director, will provide the Legislative Committee a
Comprehensive Plan review update.
RECOMMENDATION:
For informational purposes only. No action required.
5.c
Packet Pg. 10
Legislative Committee
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Potential Zoning Ordinance Review/Mass Revision Discussion (Ragsdale)
Staff Contact(s): Emily Ragsdale
Agenda Date: September 29, 2020 Item Number: 5.d
Attachment(s):
Reviewed By:
SUMMARY:
Emily S. Ragsdale, Community Development Director, will discuss with the Legislative
Committee the potential need for a future Zoning Ordinance mass revision.
RECOMMENDATION:
For informational purposes only. No action required.
5.d
Packet Pg. 11
Legislative Committee
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Potential Uniform Check Return Fee Ordinance Revision (Shorter)
Staff Contact(s): Honorable Vincent E. Shorter
Agenda Date: September 29, 2020 Item Number: 5.e
Attachment(s): Treasurer
Reviewed By:
SUMMARY:
Currently, the County' s Treasurer' s Office is authorized by Pittsylvania County Code (" PCC")
6- 6.6, attached, to charge $ 35. 00 for returned checks. The Pittsylvania County Service
Authority currently charges $45.00 for returned checks. Virginia Code 15. 2- 106, attached,
allows localities to charge up to $ 50.00 for returned checks. For uniformity' s sake and to
sufficiently recover the true administrative costs associated therewith; the Treasurer recommends
that PCC 6- 6. 6 be revised to charge $45.00 for returned checks.
RECOMMENDATION:
The Treasurer recommends the Legislative Committee recommend the attached revision to PCC
6- 6.6 to the full Board at the Board' s October Business Meeting for advertisement for potential
adoption at the Board' s November Business Meeting following the legally required Public
Hearing.
MOTION:
“I make a Motion to recommend the attached revision to PCC 6- 6.6 to the full Board at the
Board' s October Business Meeting for advertisement for potential adoption at the Board' s
November Business Meeting following the legally required Public Hearing.”
5.e
Packet Pg. 12
5.e.a
Packet Pg. 13 Attachment: Treasurer (2188 : Potential Uniform Check Return Fee Ordinance Revision (Shorter))
Legislative Committee
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Potential Solid Waste Violation Interest Ordinance Revision (Hicks)
Staff Contact(s): Richard Hicks
Agenda Date: September 29, 2020 Item Number: 5.f
Attachment(s): Solid Waste
Reviewed By:
SUMMARY:
County staff recently discovered that there are no interest charges on unpaid solid waste disposal
invoices at the County Landfill. There are not many unpaid invoices, but when an invoice
remains unpaid for thirty (30) days or more, County Staff feels there should be interest added to
the invoice. Virginia Code § 15.2- 105, attached, allows the Board to adopt an ordinance
imposing interest on delinquent landfill accounts "not exceeding ten percent." For the
Committee' s review and consideration, attached is a related proposed revision to Pittsylvania
County Code (" PCC") § 17-4( C).
RECOMMENDATION:
County Staff recommends the Legislative Committee recommend the attached revision to PCC §
17- 4( C) to the full Board at the October Business Meeting for authorization to advertise the
same for potential adopting following the legally required Public Hearing at the Board' s
November Business Meeting.
MOTION:
“I make a Motion to recommend the attached revision to PCC § 17- 4( C) to the full Board for
authorization to advertise the same for potential adopting following the legally required Public
Hearing at the Board' s November Business Meeting.”
5.f
Packet Pg. 14
5.f.a
Packet Pg. 15 Attachment: Solid Waste (2189 : Potential Solid Waste Violation Interest Ordinance Revision (Hicks))
5.f.a
Packet Pg. 16 Attachment: Solid Waste (2189 : Potential Solid Waste Violation Interest Ordinance Revision (Hicks))
Legislative Committee
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Potential Grass and Weed Ordinance Discussion (Ingram)
Staff Contact(s): Supervisor Ingram
Agenda Date: September 29, 2020 Item Number: 6.a
Attachment(s): Grass and Weed
Reviewed By:
SUMMARY:
Supervisor Ingram desires to further discuss potentially implementing a Grass and Weed
Ordinance in the County. For the Committee' s reference and review, attached please find various
related documents previous supplied at past Legislative Committee Meetings.
RECOMMENDATION:
For the Committee' s consideration.
6.a
Packet Pg. 17
6.a.a
Packet Pg. 18 Attachment: Grass and Weed (2190 : Potential Grass and Weed Ordinance Discussion (Ingram))
6.a.a
Packet Pg. 19 Attachment: Grass and Weed (2190 : Potential Grass and Weed Ordinance Discussion (Ingram))
6.a.a
Packet Pg. 20 Attachment: Grass and Weed (2190 : Potential Grass and Weed Ordinance Discussion (Ingram))
6.a.a
Packet Pg. 21 Attachment: Grass and Weed (2190 : Potential Grass and Weed Ordinance Discussion (Ingram))
6.a.a
Packet Pg. 22 Attachment: Grass and Weed (2190 : Potential Grass and Weed Ordinance Discussion (Ingram))
6.a.a
Packet Pg. 23 Attachment: Grass and Weed (2190 : Potential Grass and Weed Ordinance Discussion (Ingram))
6.a.a
Packet Pg. 24 Attachment: Grass and Weed (2190 : Potential Grass and Weed Ordinance Discussion (Ingram))
6.a.a
Packet Pg. 25 Attachment: Grass and Weed (2190 : Potential Grass and Weed Ordinance Discussion (Ingram))
6.a.a
Packet Pg. 26 Attachment: Grass and Weed (2190 : Potential Grass and Weed Ordinance Discussion (Ingram))
6.a.a
Packet Pg. 27 Attachment: Grass and Weed (2190 : Potential Grass and Weed Ordinance Discussion (Ingram))