09-15-2020 PCSA Packet
405 R&L Smith Drive • Danville, Virginia 24540-9805
P.O. Box 209 • Blairs, Virginia 24527
Phone: 434-836-7135 • Fax: 434-836-7139
Website: pcsa.co
Commissioners:
Robert “Bob” Warren • Ronald Scearce • William "Vic" Ingram
Joe Davis • Tim W. Dudley • Charles Miller, Jr. • Ben Farmer
PITTSYLVANIA COUNTY SERVICE AUTHORITY
REGULAR MEETING
Tuesday, September 15, 2020; 3:30 p.m.
Chatham Community Center
115 South Main Street, Chatham, Virginia 24531
AGENDA
1. CALL TO ORDER
2. ROLL CALL
3. ANY REVISIONS/ADDITIONS TO AGENDA
4. APPROVAL OF AGENDA
5. CONSENT AGENDA
A. Minutes Approval (August 18, 2020, Regular Meeting)
6. HEARING OF THE CITIZENS
Each person addressing the Authority under Hearing of the Citizens shall be a resident or
landowner of the County, or the registered agent of such resident or landowner. Each person shall
step up, give his/her name and district in an audible tone of voice for the record, and unless further
time is granted by the Chairman, shall limit his/her address to three (3) minutes. No person shall
be permitted to address the Authority more than once during Hearing of the Citizens. All remarks
shall be addressed to the Authority as a body and not to any individual member thereof. Hearing
of the Citizens shall last for a maximum of forty-five (45) minutes. Any individual that is signed
up to speak during said section who does not get the opportunity to do so because of the time limit,
shall be given speaking priority at the next Authority meeting. Absent Chairman’s approval, no
person shall be able to speak who has not signed up.
7. PRESENTATIONS
A. Employee Spotlight (Jessie Reagan); (Presented by Adcock)
8. NEW BUSINESS
A. Staff Reports:
1. Master Water and Sewer Plan Update (Adcock)
9. MATTERS FROM AUTHORITY MEMBERS
10. CLOSED SESSION
A. Consultation with legal counsel employed or retained by a public body regarding specific
legal matters requiring the provision of legal advice by such counsel.
Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject: Robin Court Subdivision Waterworks
Purpose: Discussion of State Board of Health Order by Consent
B. Discussion or consideration of the investment of public funds where competition or
bargaining is involved, where, if made public initially, the financial interest of the
governmental unit would be adversely affected.
Legal Authority: Virginia Code § 2.2-3711(A)(6)
Subject: 58 West Waterline Project
Purpose: Discussion/Determination of/about VDH Potential Project
Funding
11. RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION
A. Closed Session Certification
12. MATTERS FROM CLOSED SESSION
13. ADJOURNMENT
405 R&L Smith Drive • Danville, Virginia 24540-9805
P.O. Box 209 • Blairs, Virginia 24527
Phone: (434) 836-7135 • Fax: (434) 836-7139
Website: pcsa.co
PCSA Members:
Joe B. Davis • Tim W. Dudley • Ben L. Farmer • William ("Vic") Ingram • Charles H. Miller, Jr. •
Ronald S. Scearce • Robert W. (“Bob”) Warren
MINUTES OF THE REGULAR MEETING OF PITTSYLVANIA COUNTY
SERVICE AUTHORITY
Tuesday, August 18, 2020, Chatham Community Center,
115 South Main Street, Chatham, Virginia 24531
I. CALL TO ORDER
Miller called the Meeting to Order at 3:32 P.M.
II. ROLL CALL
McCluster conducted the following Roll Call:
Members Present
Charles H. Miller, Jr., Chairman
Joe B. Davis, Vice-Chairman
Tim W. Dudley
Ben L. Farmer
William (“Vic”) Ingram
Ronald S. Scearce
Robert (“Bob”) W. Warren
Staff Present
David Smitherman (County Administrator/PCSA Chief Administrative Officer)
J. Vaden Hunt, Esq. (County Attorney/PCSA Legal Counsel)
Richard N. Hicks (Deputy County Administrator)
Kim Van Der Hyde (County Finance Director)
Chris Adcock (County Director of Public Works/PCSA Secretary)
Kaylyn M. McCluster (BOS Deputy Clerk)
III. ANY ADDITIONS/REVISIONS TO AGENDA
None.
IV. APPROVAL OF AGENDA
On Motion by Scearce, seconded by Davis, without discussion, Agenda approved unanimously.
PCSA Meeting Minutes (August 18, 2020)
Page | 2
V. CONSENT AGENDA
On Motion by Warren, seconded by Davis, without discussion, Consent Agenda approved
unanimously.
A. Minutes Approval (July 21, 2020 Regular Meeting)
VI. HEARING OF THE CITIZENS
None.
VII. PRESENTATIONS
A. PCSA Employee Spotlight
Adcock recognized Rochella Fitzgerald, Authority Billing Supervisor & IT Specialist for
her dedicated service to the Authority.
VIII. NEW BUSINESS
A. Resolution # 2020-08-01 (Authority’s Termination and Dissolution Intention
Determination) Adoption
At a prior meeting, the Board directed staff to commence the process of terminating the
Pittsylvania County Service Authority and incorporating its services into the newly formed
County Department of Public Works. Hunt presented a resolution outlining the
Authority’s determination that it should be resolved and further directs staff to take the
necessary legal steps to execute the dissolution. On a Motion by Warren, seconded by
Dudley, without discussion, Resolution # 2020-08-01 was approved unanimously.
B. Staff Reports
Adcock presented financial analysis of some previously discussed potential waterline
extension projects at Horseshoe Road, Stony Mill Road, and the Foxberry West
subdivision. Mr. Adcock does not recommend taking any action on extension projects
until the results of the planned Water and Wastewater Master Plan has been completed.
There was no action taken on this item. 2.
IX. MATTERS FROM AUTHORITY MEMBERS
Mr. Davis expressed thanks to the staff for their work.
X. ADJOURNMENT
Miller adjourned the Meeting at 4:00 P.M.
PITTSYLVANIA COUNTY BOARD OF SUPERVISORS
CLOSED MEETING CERTIFICATION
BE IT RESOLVED that at the Meeting of the Pittsylvania County Service Authority on
September 15, 2020, the Board hereby certifies by a recorded vote that to the best of each Board
Member’s knowledge only public business matters lawfully exempted from the Open Meeting
requirements of the Virginia Freedom of Information Act (the “Act”) and identified in the Motion
authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If
any Member believes that there was a departure from the requirements of the Act, he shall so state
prior to the vote indicating the substance of the departure. The Statement shall be recorded in the
Minutes of the Committee.
Vote
Joe B. Davis Yes/No
Timothy W. Dudley Yes/No
Ben L. Farmer Yes/No
William “Vic” Ingram Yes/No
Charles H. Miller, Jr. Yes/No
Ronald S. Scearce Yes/No
Robert W. “Bob” Warren Yes/No