09-15-2020 Finance Committee Packet
BOARD OF SUPERVISORS
FINANCE COMMITTEE MEETING
Tuesday, September 15, 2020 – 2:30 PM
Gallery Room - Chatham Community Center
115 South Main Street,
Chatham, Virginia 24531
AGENDA
1. CALL TO ORDER (2:30 PM)
2. ROLL CALL
3. AGENDA ITEMS TO BE ADDED
4. APPROVAL OF AGENDA
Please remember that the Committee Meeting is designed for internal Committee and
County Staff communication, discussion, and work. It is not a question and answer
session with the audience. Accordingly, during the Committee Meeting, no questions or
comments from the audience will be entertained. Respectfully, any outbursts or
disorderly conduct from the audience will not be tolerated and may result in the offending
person’s removal from the Committee Meeting. As a reminder, all County citizens, and
other appropriate parties as designated by the Board’s Bylaws, are permitted to make
comments under the Hearing of the Citizens’ Section of tonight’s Business Meeting.
5. NEW BUSINESS
a. CRF Application Review/Approval – Community Development ESRI Enterprise
b. CRF Application Review/Approval – In-Car Computers for Sheriff Vehicles
c. Dam Rehabilitation Grants Financial Non-Liability Confirmation (Pittsylvania County
Soil and Water Conservation District)
6. MATTERS FROM COMMITTEE MEMBERS
7. ADJOURNMENT
Finance Committee
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: CRF Application Review/Approval - Community Development - ESRI
Enterprise
Staff Contact(s): David M. Smitherman
Agenda Date: September 15, 2020 Item Number: 5.a
Attachment(s): Community Development - ESRI Enterprise
Reviewed By:
SUMMARY:
Community Development has requested the approval to purchase ESRI enterprise to expand the
use of GIS data for COVID-19 tracking, response, and relaying information to the public.
FINANCIAL IMPACT AND FUNDING SOURCE:
This cost will be covered by CRF money.
RECOMMENDATION:
County Staff recommends the Finance Committee approve the request for ESRI Enterprise as
presented, pending available funds.
MOTION:
“I make a Motion to approve the request for ESRI Enterprise as presented, pending available
funds.”
5.a
Packet Pg. 4
5.a.a
Packet Pg. 5 Attachment: Community Development - ESRI Enterprise (2176 : CRF Application Review/Approval - Community Development - ESRI Enterprise)
5.a.a
Packet Pg. 6 Attachment: Community Development - ESRI Enterprise (2176 : CRF Application Review/Approval - Community Development - ESRI Enterprise)
5.a.a
Packet Pg. 7 Attachment: Community Development - ESRI Enterprise (2176 : CRF Application Review/Approval - Community Development - ESRI Enterprise)
Finance Committee
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: CRF Application Review/Approval - In-Car Computers for Sheriff
Vehicles
Staff Contact(s): David M. Smitherman
Agenda Date: September 15, 2020 Item Number: 5.b
Attachment(s): Sheriff's Office - In Car Computers
Reviewed By:
SUMMARY:
The Sheriff’s Department has requested the purchase of in-car computers to help reduce the
amount of time deputies spend in the office. It also maximizes social distancing guidelines by
reducing foot traffic and close contact to help reduce the spread of COVID-19.
FINANCIAL IMPACT AND FUNDING SOURCE:
This cost will be covered by CRF money.
RECOMMENDATION:
County Staff recommends the Finance Committee approve the request for the Sheriff’s
Department in-car computers as presented, pending available finds.
MOTION:
“I make a Motion to approve the request for the Sheriff’s Department in-car computers as
presented, pending available funds.”
5.b
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8/21/2020 CARES Act Fund Application
https://docs.google.com/forms/d/1aS5WqDYxAmC2nKQu9wboIgV88fDBLpk_XJfLT5-JNDY/edit#response=ACYDBNiApAPTxUqv14CXqr1ZzlPUHmm…1/3
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Pittsylvania County Sheriff's Office
Tommy Nicholson
tommy.nicholson@pittgov.org
CARES Act Fund Application
The CARES Act provides that payments from the Coronavirus Relief Funds only may be used to cover costs
that:
1. are necessary expenditures incurred due to the public health emergency with respect to the Coronavirus
Disease (COVID-19);
2. were not accounted for in the budget most recently approved as of March 27, 2020 (the date of
enactment of the CARES Act) for the State or government; and
3. were incurred during the period that begins on March 1, 2020 and ends on December 30, 2020.
Date *
08 21 2020
Department *
Requester *
Requester's email *
5.b.a
Packet Pg. 9 Attachment: Sheriff's Office - In Car Computers (2177 : CRF Application Review/Approval - In-Car Computers for Sheriff Vehicles)
8/21/2020 CARES Act Fund Application
https://docs.google.com/forms/d/1aS5WqDYxAmC2nKQu9wboIgV88fDBLpk_XJfLT5-JNDY/edit#response=ACYDBNiApAPTxUqv14CXqr1ZzlPUHmm…2/3
In-Car Computers
The purchase and installation of in-car computers will help increase emergency response time. Currently
deputies have to leave their assigned districts and travel to the office (approximately 30 minutes or more
travel time, one way) to gain access to a computer. In-car computers will allow them to stay in their
assigned areas and complete their reports, allowing for faster response time. This purchase will also limit
interoffice contact between deputies and staff members due to COVID-19 protocol.
60000
$278741.72
The purchase of in-car computers will reduce the amount of time deputies spend in the office. It also
maximizes social distancing guidelines by reducing foot traffic and close contact to help reduce the spread
of COVID-19.
Yes
No
Requested Item *
What do you hope to accomplish with this purchase? *
How many citizens and/or County staff will change effect? *
Cost of requested item *
How does this item connect to the COVID-19 pandemic? *
Is this a recurring expense? *
5.b.a
Packet Pg. 10 Attachment: Sheriff's Office - In Car Computers (2177 : CRF Application Review/Approval - In-Car Computers for Sheriff Vehicles)
8/21/2020 CARES Act Fund Application
https://docs.google.com/forms/d/1aS5WqDYxAmC2nKQu9wboIgV88fDBLpk_XJfLT5-JNDY/edit#response=ACYDBNiApAPTxUqv14CXqr1ZzlPUHmm…3/3
Yes. This allows for citizens to receive service in a more timely manner.
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No.
USAT
This content is neither created nor endorsed by Google.
Does it enhance an existing service? If so, how? *
What is the anticipated project implementation date? *
09 21 2020
Will this replace an existing item/project/service? If yes, how? *
Business where item could be purchased (local first) *
Forms
5.b.a
Packet Pg. 11 Attachment: Sheriff's Office - In Car Computers (2177 : CRF Application Review/Approval - In-Car Computers for Sheriff Vehicles)
Finance Committee
EXECUTIVE SUMMARY
ACTION ITEM
Agenda Title: Dam Rehabilitation Grants Financial Non-Liability Confirmation
(Pittsylvania County Soil and Water Conservation District)
Staff Contact(s): Richard N. Hicks
Agenda Date: September 15, 2020 Item Number: 5.c
Attachment(s):
Reviewed By:
SUMMARY:
The Board recently approved several grant opportunities on the Dam Rehabilitation Projects and
authorized the County Administrator to execute the documents on behalf of the County. The
grant documents also require approvals from the Town of Chatham and the Pittsylvania County
Soil and Water Conservation District. Prior to executing the documents, the District has
requested a written assurance from the County that they will not be requested to provide funds
for the matching portion of the grants due to the fact that they have no source of funds for this
project.
FINANCIAL IMPACT AND FUNDING SOURCE:
Pittsylvania County and the Town of Chatham will have to cover any matching funds for these
grants and future grants on the Dam Rehabilitation Projects.
RECOMMENDATION:
County Staff recommends the Finance Committee authorize the County Administrator to notify
the Pittsylvania County Soil and Water Conservation District that they will not be required to
provide funds for the Dam Rehabilitation Projects.
MOTION:
“I make a Motion to authorize the County Administrator to notify the Pittsylvania County Soil
and Water Conservation District that they will not be required to provide funds for the Dam
Rehabilitation Projects.”
5.c
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