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09-15-2020 Business Meeting Packet
BOARD OF SUPERVISORS BUSINESS MEETING Tuesday, September 15, 2020 – 7:00 PM Gallery Room - Chatham Community Center 115 South Main Street, Chatham, Virginia 24531 AGENDA 1. CALL TO ORDER (7:00 PM) 2. ROLL CALL 3. MOMENT OF SILENCE 4. PLEDGE OF ALLEGIANCE 5. AGENDA ITEMS TO BE ADDED 6. APPROVAL OF AGENDA 7. CONSENT AGENDA a. Minutes (Staff Contact: Kaylyn M. McCluster) b. Resolution # 2020-09-01 (Honoring Steadman Payne) Adoption (Staff Contact: Kaylyn M. McCluster) c. Resolution # 2020-09-02 (Supporting Mountain Valley Pipeline’s FERC Certificate Extension) Adoption (Staff Contact: Kaylyn M. McCluster) d. Resolution # 2020-09-03 (Supporting Disposition of Route 1055 (Bachelor Hall Farm Road) Relating to the Proposed Connector Road Project) Adoption (Staff Contact: Kaylyn M. McCluster) e. Resolution # 2020-09-04 (Honoring Landon Worsham) Adoption (Staff Contact: Kaylyn M. McCluster) f. 100th Birthday Certificate Approval (Dorothy W. Gilbert); (Staff Contact: Kaylyn M. McCluster) g. Landfill Expansion Engineering Services Contract Approval (LaBella); (Staff Contact: Richard N. Hicks) Business Meeting - September 15, 2020 h. Resolution # 2020-09-05 (Danville-Pittsylvania Economic Development Alliance Formation Resolution) Adoption (Staff Contact: David M. Smitherman) i. County/Danville YMCA Partnership MOA Ratification (Staff Contact: Mark W. Moore) j. Wayside Park Right-of-Way Take/Easement Deed of Gift Execution Approval (Staff Contact: Mark W. Moore) k. Budget Amendments/Appropriations (Staff Contact: Kimberly G. Van Der Hyde) l. Capital Improvements Project List Approval (Staff Contact: Kimberly G. Van Der Hyde) m. 911 Education Grant (Staff Contact: Christopher C. Slemp) n. Resolution # 2020-09-06 (Gretna Fire and Rescue Tax Exempt Financing Utilization Authorization) Adoption (Staff Contact: Christopher C. Slemp) 8. PRESENTATIONS 9. HEARING OF THE CITIZENS Each person addressing the Board under Hearing of the Citizens shall be a resident or land owner of the County, or the registered agent of such resident or land owner. Each person shall step up, give his/her name and district in an audible tone of voice for the record, and unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes. No person shall be permitted to address the Board more than once during Hearing of the Citizens. All remarks shall be addressed to the Board as a body and not to any individual member thereof. Hearing of the Citizens shall last for a maximum of forty-five (45) minutes. Any individual that is signed up to speak during said section who does not get the opportunity to do so because of the aforementioned time limit, shall be given speaking priority at the next Board meeting. Absent Chairman’s approval, no person shall be able to speak who has not signed up. 10. PUBLIC HEARINGS A. Rezoning Public Hearings Pursuant to Article V, Division 6, of the Pittsylvania County Zoning Ordinance, the Board of Supervisors have been empowered to hear and decide specific zoning issues and zoning map changes in support of said Ordinance. In accomplishing this important task, the Board is responsible for promoting the health, safety, and general public welfare of the citizens of Pittsylvania County. The Board must ensure that all of its decisions and regulations be directed to these goals and that each be consistent with the environment, the comprehensive plan, and in the best interest of Pittsylvania County, its citizens, and its posterity. Case 1: Public Hearing: Rezoning Case R-20-016; Callands-Gretna Election District; R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Supervisor Farmer) Business Meeting - September 15, 2020 Case 2: Public Hearing: Rezoning Case R-20-017; Carol and Roger Hobbs; R-1, Residential Suburban Subdivision District and RC-1, Residential Combined Subdivision District, to A-1, Agricultural District (Supervisor Scearce) Case 3: Public Hearing: Rezoning Case R-20-018; Tony and Debbie Wilson; Westover Election District; R-1, Residential Suburban Subdivision District, to B-2, Business District, General (Supervisor Scearce) Case 4: Public Hearing: Rezoning Case R-20-019; Sammy and Freda Moore, R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Supervisor Scearce) Case 5: Public Hearing: Rezoning Case R-20-020; George Dillion And Others; Westover Election District; RC-1, Residential Combined Subdivision District, to A-1, Agricultural District (Supervisor Scearce) B. Other Public Hearings Each person addressing the Board under a Public Hearing shall step up, give his/her name and district, and/or his/her place of residency for non-County citizens, in an audible tone of voice for the record, and unless further time is granted by the Chairman, shall limit his/her address to three (3) minutes; speakers for a group shall be limited to ten (10) minutes. Speakers shall conclude their remarks at that time, unless the consent of the Board is affirmatively given to extend the speakers allotted time. Absent Chairman’s approval, no person shall be able to speak who has not signed up. 1. Public Hearing: CARES Act Budget Amendment Public Hearing (Staff Contact: Kimberly G. Van Der Hyde) 2. Public Hearing: Potential Tax Exemption (Cornerstone Church of Christ); (Staff Contact: Robin C. Goard) 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. APPOINTMENTS 14. MATTERS FROM WORK SESSION (IF ANY) 15. BOARD MEMBER REPORTS 16. COUNTY ADMINISTRATOR REPORTS 17. ADJOURNMENT Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Minutes (Staff Contact: Kaylyn M. McCluster) Staff Contact(s): Kaylyn M. McCluster Agenda Date: September 15, 2020 Item Number: 7.a Attachment(s): 08-18-2020 Finance DRAFT 08-18-2020 Work Session Minutes - DRAFT 08-18-2020 Business Meeting - DRAFT Reviewed By: 7.a Packet Pg. 4 Pittsylvania County Board of Supervisors Finance Committee Meeting August 18, 2020 VIRGINIA: The Finance Committee Meeting was held on August 18, 2020, in the Gallery Room, Chatham Community Center, 115 South Main Street, Chatham, Virginia 24531. Ronald S. Scearce, Chairman, called the Meeting to Order at 2:30 PM. The following Members were present: Finance Committee Page 1 I. Call to Order Attendee Name Title Status Arrived Ronald S. Scearce Chairman - Westover District Present 2:25 PM Charles H. Miller, Jr. Supervisor - Banister District Present 2:06 PM Joe B. Davis Supervisor - Dan River District Present 2:30 PM William ("Vic") Ingram Supervisor - Tunstall District Present 2:26 PM II. Agenda Items to be Added None. III. Approval of Agenda Motion to approve Agenda. RESULT: APPROVED [UNANIMOUS] MOVER: William ("Vic") Ingram, Supervisor - Tunstall District SECONDER: Joe B. Davis, Supervisor - Dan River District AYES: Ronald S. Scearce, Charles H. Miller, Jr., Joe B. Davis, William ("Vic") Ingram IV. New Business a. Roll Off Truck IFB Rejection Approval Motion to reject all bids for the roll off truck. RESULT: APPROVED [UNANIMOUS] MOVER: Joe B. Davis, Supervisor - Dan River District SECONDER: William ("Vic") Ingram, Supervisor - Tunstall District AYES: Ronald S. Scearce, Charles H. Miller, Jr., Joe B. Davis, William ("Vic") Ingram b. National Auto Fleet Group Roll Off Truck IFB Award Motion to award the purchase of the truck to National Auto Fleet Group as presented. 7.a.a Packet Pg. 5 Attachment: 08-18-2020 Finance DRAFT (2165 : Minutes (Staff Contact: Kaylyn M. McCluster)) Finance Committee Minutes August 18, 2020 Finance Committee Page 2 RESULT: APPROVED [UNANIMOUS] MOVER: Joe B. Davis, Supervisor - Dan River District SECONDER: William ("Vic") Ingram, Supervisor - Tunstall District AYES: Ronald S. Scearce, Charles H. Miller, Jr., Joe B. Davis, William ("Vic") Ingram c. CRF Application Review/Approval - School Appropriations Motion to approve the Schools CRF request as presented. The Committee also recommended the Board add to the Business Meeting Agenda a request that the Schools not spend any further Capital Funds, unless they are already incumbered until there is an answer from the General Assembly regarding the Schools’ current School Year Budget. RESULT: ADOPTED [UNANIMOUS] MOVER: Joe B. Davis, Supervisor - Dan River District SECONDER: Charles H. Miller, Jr., Supervisor - Banister District AYES: Ronald S. Scearce, Charles H. Miller, Jr., Joe B. Davis, William ("Vic") Ingram d. CRF Application Review/Approval - DCC Scholarship Motion to approve Danville Community College’s request as presented, and that such be provided on a reimbursable basis, upon verification of the appropriate matching funds. RESULT: APPROVED [UNANIMOUS] MOVER: William ("Vic") Ingram, Supervisor - Tunstall District SECONDER: Joe B. Davis, Supervisor - Dan River District AYES: Ronald S. Scearce, Charles H. Miller, Jr., Joe B. Davis, William ("Vic") Ingram e. CRF Application Review/Approval - BOS/School Board/Volunteer Commission Meeting Room Motion to approve the CRF Application for the renovation of the School Division’s Education and Cultural Center’s Auditorium for the use of official meetings for all County Boards and Commissions, with the cost not to exceed $200,000. RESULT: APPROVED [UNANIMOUS] MOVER: William ("Vic") Ingram, Supervisor - Tunstall District SECONDER: Charles H. Miller, Jr., Supervisor - Banister District AYES: Ronald S. Scearce, Charles H. Miller, Jr., Joe B. Davis, William ("Vic") Ingram f. CRF Application Review/Approval - Elections Center Motion to approve the construction of a 21st Century Elections Center at the former Department of Social Services Building on Depot Street in Chatham, with the cost not exceeding $500,000. 7.a.a Packet Pg. 6 Attachment: 08-18-2020 Finance DRAFT (2165 : Minutes (Staff Contact: Kaylyn M. McCluster)) Finance Committee Minutes August 18, 2020 Finance Committee Page 3 RESULT: APPROVED [UNANIMOUS] MOVER: Joe B. Davis, Supervisor - Dan River District SECONDER: William ("Vic") Ingram, Supervisor - Tunstall District AYES: Ronald S. Scearce, Charles H. Miller, Jr., Joe B. Davis, William ("Vic") Ingram g. CRF Application Review/Approval - Facility Upgrades: Toilets, Soap Dispensers, and Faucets Motion to approve the request for facility upgrades as presented. RESULT: APPROVED [UNANIMOUS] MOVER: William ("Vic") Ingram, Supervisor - Tunstall District SECONDER: Joe B. Davis, Supervisor - Dan River District AYES: Ronald S. Scearce, Charles H. Miller, Jr., Joe B. Davis, William ("Vic") Ingram h. CRF Application Review/Approval - EMS Station Construction Motion to approve using $500,000 of CRF money to construct an EMS station in the Hurt area. RESULT: APPROVED [UNANIMOUS] MOVER: William ("Vic") Ingram, Supervisor - Tunstall District SECONDER: Joe B. Davis, Supervisor - Dan River District AYES: Ronald S. Scearce, Charles H. Miller, Jr., Joe B. Davis, William ("Vic") Ingram i. CRF Application Review/Approval - Ambulances Motion to approve Mr. Slemp’s CRF Application for three (3) additional ambulances as presented. The Committee also recommended adding to the Work Session and Business Meeting’s Agendas the approval to execute Ambulance Contracts to secure those ambulances before they are sold elsewhere. RESULT: APPROVED [UNANIMOUS] MOVER: William ("Vic") Ingram, Supervisor - Tunstall District SECONDER: Joe B. Davis, Supervisor - Dan River District AYES: Ronald S. Scearce, Charles H. Miller, Jr., Joe B. Davis, William ("Vic") Ingram j. CRF Application Review/Approval - Project 25 Communication System Motion to approve Sheriff’s request and cover forty percent (40%) of the unfunded amount up to $200,000, contingent upon equal match from the City of Danville. 7.a.a Packet Pg. 7 Attachment: 08-18-2020 Finance DRAFT (2165 : Minutes (Staff Contact: Kaylyn M. McCluster)) Finance Committee Minutes August 18, 2020 Finance Committee Page 4 RESULT: APPROVED [UNANIMOUS] MOVER: William ("Vic") Ingram, Supervisor - Tunstall District SECONDER: Charles H. Miller, Jr., Supervisor - Banister District AYES: Ronald S. Scearce, Charles H. Miller, Jr., Joe B. Davis, William ("Vic") Ingram k. Revised Local Emergency Declaration Approval Motion to approve the Revised Local Emergency Declaration as presented. RESULT: APPROVED [UNANIMOUS] MOVER: Joe B. Davis, Supervisor - Dan River District SECONDER: William ("Vic") Ingram, Supervisor - Tunstall District AYES: Ronald S. Scearce, Charles H. Miller, Jr., Joe B. Davis, William ("Vic") Ingram l. Vehicle Use Agreement Motion to approve the Vehicle Use Agreement as presented, with the added wording to include the County will provide a uniform logo to all agencies to be placed on their vehicles. RESULT: APPROVED [UNANIMOUS] MOVER: Joe B. Davis, Supervisor - Dan River District SECONDER: William ("Vic") Ingram, Supervisor - Tunstall District AYES: Ronald S. Scearce, Charles H. Miller, Jr., Joe B. Davis, William ("Vic") Ingram m. Cascade EMS Request Motion to deny Cascade Rescue Squad’s request of $30,000. RESULT: APPROVED [3 TO 1] MOVER: Joe B. Davis, Supervisor - Dan River District SECONDER: Ronald S. Scearce, Chairman - Westover District AYES: Ronald S. Scearce, Charles H. Miller, Jr., Joe B. Davis NAYS: William ("Vic") Ingram n. Redistribution of Funds Motion to approve Mr. Slemp’s request as presented. 7.a.a Packet Pg. 8 Attachment: 08-18-2020 Finance DRAFT (2165 : Minutes (Staff Contact: Kaylyn M. McCluster)) Finance Committee Minutes August 18, 2020 Finance Committee Page 5 RESULT: APPROVED [UNANIMOUS] MOVER: Joe B. Davis, Supervisor - Dan River District SECONDER: William ("Vic") Ingram, Supervisor - Tunstall District AYES: Ronald S. Scearce, Charles H. Miller, Jr., Joe B. Davis, William ("Vic") Ingram o. Staff Reports None. V. Matters from Committee Members None. VI. Adjournment Mr. Scearce adjourned the Meeting at 3:31 PM. 7.a.a Packet Pg. 9 Attachment: 08-18-2020 Finance DRAFT (2165 : Minutes (Staff Contact: Kaylyn M. McCluster)) August 18, 2020 Work Session Pittsylvania County Board of Supervisors Work Session August 18, 2020 VIRGINIA: The Work Session of the Pittsylvania County Board of Supervisors was held on August 18, 2020, in the Gallery Room of the Chatham Community Center, 115 South Main Street, Chatham, Virginia 24531. Robert (“Bob”) W, Warren, Chairman, called the Meeting to Order at 4:30 PM. The following Members were present: CALL TO ORDER (4:30 PM) Attendee Name Title Status Arrived Robert ("Bob") W. Warren Chairman - Chatham Blairs District Present 4:06 PM Ronald S. Scearce Vice-Chairman - Westover District Present 4:05 PM Joe B. Davis Supervisor - Dan River District Present 4:05 PM Timothy W. Dudley Supervisor - Staunton River District Present 4:08 PM Ben L. Farmer Supervisor - Callands-Gretna District Present 4:06 PM William ("Vic") Ingram Supervisor - Tunstall District Present 4:09 PM Charles H. Miller, Jr. Supervisor - Banister District Present 4:05 PM AGENDA ITEMS TO BE ADDED Motion to add the following Closed Session items: (b) Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject: Projects Lignum and Matterhorn Purpose: Discussion of Prospective Businesses/Industries (c) Discussion or consideration of the investment of public funds where competition or bargaining is involved, where, if made public initially, the financial interest of the governmental unit would be adversely affected. (1) Legal Authority: Virginia Code § 2.2-3711(A)(6) Subject: AEP Transmission Line and SCS Broadband Purpose: Discussion/Consideration of Expenditure of Public Funds Where Competition or Bargaining is Involved 7.a.b Packet Pg. 10 Attachment: 08-18-2020 Work Session Minutes - DRAFT (2165 : Minutes (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors August 18, 2020 Work Session RESULT: ADOPTED [UNANIMOUS] MOVER: Ben L. Farmer, Supervisor - Callands-Gretna District SECONDER: Timothy W. Dudley, Supervisor - Staunton River District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller APPROVAL OF AGENDA RESULT: ADOPTED [UNANIMOUS] MOVER: Timothy W. Dudley, Supervisor - Staunton River District SECONDER: Ben L. Farmer, Supervisor - Callands-Gretna District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller PRESENTATIONS a. Department Head Spotlight (Parks and Recreation Department); (Staff Contact: Mark W. Moore); (30 minutes) Mark W. Moore, Parks and Recreation Director, briefed the Board on Parks and Recreation Department operations. b. Cherrystone and Roaring Fork Dams Rehabilitation Update (Staff Contact: Richard N. Hicks); (Presenter: David Krisnitski, P.E.); (30 minutes) David Krisnitski, P.E., Froehling and Robertson, provided an update to the Board on the Cherrystone and Roaring Fork Dams Rehabilitation Projects. STAFF, COMMITTEE, AND/OR CONSTITUTIONAL OFFICER REPORTS a. Finance Committee Recommendations (Staff Contact: David M. Smitherman); (10 minutes) Mr. Smitherman presented to the Board Finance Committee Meeting recommendations. The Committee recommended to forward to the full Board the following items for consideration: -Roll Off Truck IFB Rejection Approval -National Auto Fleet Group Roll Off Truck IFB Award -CRF Application Review/Approval - School Appropriations -CRF Application Review/Approval - DCC Scholarship -CRF Application Review/Approval - BOS/School Board/Volunteer Commission Meeting Room -CRF Application Review/Approval - Elections Center -CRF Application Review/Approval - Facility Upgrades: Toilets, Soap Dispensers, and Faucets -CRF Application Review/Approval - EMS Station Construction -CRF Application Review/Approval - Ambulances -CRF Application Review/Approval - Project 25 Communication System -Revised Local Emergency Declaration Approval -Vehicle Use Agreement 7.a.b Packet Pg. 11 Attachment: 08-18-2020 Work Session Minutes - DRAFT (2165 : Minutes (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors August 18, 2020 Work Session -Cascade EMS Request -Redistribution of Funds BUSINESS MEETING DISCUSSION ITEMS None. CLOSED SESSION Motion to enter Closed Session. The Board entered Closed Session at 5:19 PM. RESULT: ADOPTED [UNANIMOUS] MOVER: Charles H. Miller, Supervisor - Banister District SECONDER: Timothy W. Dudley, Supervisor - Staunton River District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller a. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. (1) Legal Authority: Virginia Code § 2.2-3711(A)(8) Subject Matter: Franklin County/Cool Branch Fire and EMS Service Purpose: Consultation/Advice from Legal Counsel Regarding Related Contract Negotiations b. Discussion concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. (1) Legal Authority: Virginia Code § 2.2-3711(A)(5) Subject: Projects Lignum and Matterhorn Purpose: Discussion of Prospective Businesses/Industries c. Discussion or consideration of the investment of public funds where competition or bargaining is involved, where, if made public initially, the financial interest of the governmental unit would be adversely affected. (1) Legal Authority: Virginia Code § 2.2-3711(A)(6) Subject: AEP Transmission Line and SCS Broadband Purpose: Discussion/Consideration of Expenditure of Public Funds Where Competition or Bargaining is Involved RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION a. Closed Session Certification 7.a.b Packet Pg. 12 Attachment: 08-18-2020 Work Session Minutes - DRAFT (2165 : Minutes (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors August 18, 2020 Work Session The Board returned to Open Session at 6:52 PM and the following Certification was recorded: PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CLOSED MEETING CERTIFICATION BE IT RESOLVED that at the Meeting of the Pittsylvania County Board of Supervisors (the “Board”) on August 18 , 2020, the Board hereby certifies by a recorded vote that to the best of each Board Member’s knowledge only public business matters lawfully exempted from the Open Meeting requirements of the Virginia Freedom of Information Act (the “Act”) and identified in the Motion authorizing the Closed Meeting were heard, discussed, or considered in the Closed Meeting. If any Board Member believes that there was a departure from the requirements of the Act, he shall so state prior to the vote indicating the substance of the departure. The Statement shall be recorded in the Board's Minutes. Vote Joe B. Davis Yes Timothy W. Dudley Yes Ben L. Farmer Yes William (“Vic”) Ingram Yes Charles H. Miller, Jr. Yes Ronald S. Scearce Yes Robert (“Bob”) W. Warren Yes ADJOURNMENT Mr. Warren adjourned the Meeting at 6:53 PM. 7.a.b Packet Pg. 13 Attachment: 08-18-2020 Work Session Minutes - DRAFT (2165 : Minutes (Staff Contact: Kaylyn M. McCluster)) August 18, 2020 Business Meeting Pittsylvania County Board of Supervisors Business Meeting August 18, 2020 VIRGINIA: The Business Meeting of the Pittsylvania County Board of Supervisors was held on August 18, 2020 in the Gallery Room of the Chatham Community Center, 115 South Main Street, Chatham, Virginia 24531. Robert (“Bob”) W. Warren, Chairman, called the Meeting to Order at 7:00 PM. The following Members were present: CALL TO ORDER (7:00 PM) Attendee Name Title Status Arrived Robert ("Bob") W. Warren Chairman - Chatham Blairs District Present 6:27 PM Ronald S. Scearce Vice-Chairman - Westover District Present 6:27 PM Joe B. Davis Supervisor - Dan River District Present 6:27 PM Timothy W. Dudley Supervisor - Staunton River District Present 6:27 PM Ben L. Farmer Supervisor - Callands-Gretna District Present 6:28 PM William ("Vic") Ingram Supervisor - Tunstall District Present 6:28 PM Charles H. Miller, Jr. Supervisor - Banister District Present 6:28 PM AGENDA ITEMS TO BE ADDED Motion to add the following items to the Agenda: New Business: -Schools Carryover -Ambulance Purchase/Contract Execution -Resolution #2020-05-07 Extension Matters from Work Session: -Finance Committee Recommendations RESULT: ADOPTED [UNANIMOUS] MOVER: Dudley SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller APPROVAL OF AGENDA Motion to approve Agenda with additions. 7.a.c Packet Pg. 14 Attachment: 08-18-2020 Business Meeting - DRAFT (2165 : Minutes (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors August 18, 2020 Business Meeting RESULT: ADOPTED [UNANIMOUS] MOVER: Miller SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller CONSENT AGENDA Motion to approve Consent Agenda. RESULT: ADOPTED [UNANIMOUS] MOVER: Scearce SECONDER: Ingram AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller a. Minutes Approval (Staff Contact: Kaylyn M. McCluster) b. 2020 Year End Budget Amendments (Staff Contact: Kimberly G. Van Der Hyde) c. Cherrystone Dams #1 and #2A Dam Break Inundation Zone Analysis, Mapping, and Digitization Grant Acceptance and Emergency Plan Development/Emergency Preparedness Plan Grant Acceptance (Staff Contact: Richard N. Hicks) d. Resolution # 2020-08-01 (VDOT Road Distance Changes) Adoption (Staff Contact: Richard N. Hicks) e. Resolution # 2020-08-02 (SVMP Site Improvement Grant #2 Support) Adoption (Staff Contact: Matthew D. Rowe) f. Resolution # 2020-08-04 (Acceptance and Acknowledgment of PCSA Dissolution/Termination Intention) Adoption (Staff Contact: J. Vaden Hunt, Esq.) g. Award of Roll Off Truck Purchase Approval (Staff Contact: Connie M. Gibson) h. Roll Off Truck IFB Rejection Approval (Staff Contact: Connie M. Gibson) i. Proclamation: Pet Center Recognition (Staff Contact: Kaylyn M. McCluster) j. Revised Local Emergency Declaration Approval (Staff Contact: David M. Smitherman) ITEMS REMOVED FROM CONSENT AGENDA PRESENTATIONS HEARING OF THE CITIZENS PUBLIC HEARINGS 7.a.c Packet Pg. 15 Attachment: 08-18-2020 Business Meeting - DRAFT (2165 : Minutes (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors August 18, 2020 Business Meeting Rezoning Public Hearings Case 1: Public Hearing: Rezoning Case R-20-015; Joseph and Robin Motley; Banister Election District, A-1, Agricultural District, to R-1, Residential Suburban Subdivision District (Supervisor Miller) Mr. Warren opened the Public Hearing at 7:07 PM. No one signed up to speak and Mr. Warren closed the Public Hearing at 7:09 PM. Motion to rezone 4.018 acres from A-1, Agricultural District, to R-1, Residential Suburban Subdivision District (to combine with their adjacent parcels of land zoned R-1). RESULT: APPROVED [UNANIMOUS] MOVER: Miller SECONDER: Ingram AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller Other Public Hearings 1. Public Hearing: Hope Ministries Tax Exemptions (Staff Contact: Robin C. Goard) Hope Ministries filed applications for potential tax exemptions on tangible personal property and real estate consisting of Parcel # 1346-74-9460, a 2006 Ford Focus, and a 1998 Ford Club Wagon. Said applications were submitted to the Commissioner of Revenue’s Office, forwarded to the Board, and duly advertised for a Public Hearing to potentially grant said tax exemptions and revise Pittsylvania County Code § 6-6.3 accordingly Mr. Warren opened the Public Hearing at 7:12 PM. No one signed up to speak and Mr. Warren closed the Public Hearing at 7:13 PM. Motion to deny Hope Ministries request for tax exemption. RESULT: APPROVED [5 TO 2] MOVER: Scearce SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Ingram NAYS: Farmer, Miller 2. Public Hearing: Fiber Easement Under County Railway (Staff Contact: Richard N. Hicks) To enhance broadband internet access to County industries and citizens, the County is proposing granting a permanent easement to Mid-Atlantic Broadband to install fiber cable under the County’s rail line located at Factory Lane, Ringgold, Virginia 24586 (“Property”). 7.a.c Packet Pg. 16 Attachment: 08-18-2020 Business Meeting - DRAFT (2165 : Minutes (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors August 18, 2020 Business Meeting Mr. Warren opened the Public Hearing at 7:15 PM. No one signed up to speak and Mr. Warren closed the Public Hearing at 7:15 PM. Motion to approve the disposition of the Property to Mid-Atlantic Broadband, and, subject to legal review and approval, authorize the County Administrator to sign any necessary related documentation to effectuate the same. RESULT: APPROVED [UNANIMOUS] MOVER: Dudley SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller 3. Public Hearing: County/DHCD COVID-19 Small Business Recovery Assistance Grant Program Application (Staff Contact: Matthew D. Rowe) County Staff is seeking approval of a Grant request of $330,000 to Virginia Department of Housing and Community Development (“DHCD”) to provide Grants with a maximum of $15,000 for Small Businesses showing PPE needs and related supplies or rental assistance to rapidly and safely reopen or remain open due to the COVID-19 Pandemic. Grants can be up to $10,000 in rental assistance and $5,000 for retooling. Two (2) Public Hearings and a Resolution are required by DHCD to gather community input prior to submitting the Grant Application. The first Public Hearing was held at the July 21, 2020, Business Meeting Mr. Warren opened the Public Hearing at 7:16 PM. No one signed up to speak and Mr. Warren closed the Public Hearing at 7:16 PM. Motion to approve the submittal of the Grant Application and related documents to DHCD. RESULT: APPROVED [UNANIMOUS] MOVER: Farmer SECONDER: Ingram AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller UNFINISHED BUSINESS NEW BUSINESS a. Schools Carryover There was discussion in the Finance Committee regarding the School’s Budget and there was consensus to forward this item to the full Board for consideration. Motion to request that the Schools not spend any further Capital Funds, unless they are already incumbered until there is an answer from the General Assembly regarding the Schools current 7.a.c Packet Pg. 17 Attachment: 08-18-2020 Business Meeting - DRAFT (2165 : Minutes (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors August 18, 2020 Business Meeting School Year Budget. RESULT: APPROVED [UNANIMOUS] MOVER: Scearce SECONDER: Ingram AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller b. Ambulance Purchase/Contract Execution Finance Committee received approval to purchase ambulances and there is a series of contracts that must be executed. County Staff requests the Board to approve the six (6) Agreements within CRF Funds Budget that has already been approved. Motion to approve execution of the six (6) Agreements. RESULT: APPROVED [UNANIMOUS] MOVER: Scearce SECONDER: Dudley AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller c. Resolution # 2020-05-07 Extension In May, Resolution #2020-05-07 was approved by the Board, which detailed a ninety (90) day service cessation from the County regarding Cool Branch service in Franklin County. Motion to extend this Resolution by thirty (30) days. 7.a.c Packet Pg. 18 Attachment: 08-18-2020 Business Meeting - DRAFT (2165 : Minutes (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors August 18, 2020 Business Meeting RESULT: APPROVED [UNANIMOUS] MOVER: Ben L. Farmer, Supervisor - Callands-Gretna District SECONDER: Joe B. Davis, Supervisor - Dan River District AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller APPOINTMENTS a. Appointment: DPCS (Contact: Chairman Warren) 7.a.c Packet Pg. 19 Attachment: 08-18-2020 Business Meeting - DRAFT (2165 : Minutes (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors August 18, 2020 Business Meeting Motion to appoint Mr. Weaver to the DPCS Board for a three (3) year term. RESULT: APPROVED [UNANIMOUS] MOVER: Davis SECONDER: Farmer AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller b. Fire and Rescue Commission Motion to appoint Mr. Bobby Lovelace to the Fire and Rescue Commission to represent the Southwest Quadrant. RESULT: APPROVED [UNANIMOUS] MOVER: Scearce SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller MATTERS FROM WORK SESSION (IF ANY) a. Finance Committee Recommendations Motion to adopt the Finance Committee recommendations listed below: -Roll Off Truck IFB Rejection Approval -National Auto Fleet Group Roll Off Truck IFB Award -CRF Application Review/Approval - School Appropriations -CRF Application Review/Approval - DCC Scholarship -CRF Application Review/Approval - BOS/School Board/Volunteer Commission Meeting Room -CRF Application Review/Approval - Elections Center -CRF Application Review/Approval - Facility Upgrades: Toilets, Soap Dispensers, and Faucets -CRF Application Review/Approval - EMS Station Construction -CRF Application Review/Approval - Ambulances -CRF Application Review/Approval - Project 25 Communication System -Revised Local Emergency Declaration Approval -Vehicle Use Agreement -Cascade EMS Request -Redistribution of Funds 7.a.c Packet Pg. 20 Attachment: 08-18-2020 Business Meeting - DRAFT (2165 : Minutes (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors August 18, 2020 Business Meeting RESULT: APPROVED [UNANIMOUS] MOVER: Scearce SECONDER: Davis AYES: Warren, Scearce, Davis, Dudley, Farmer, Ingram, Miller BOARD MEMBER REPORTS Mr. Dudley stated 3,000 kids have been fed in the Town of Hurt. He also stated that James Owen fell off a roof last Saturday and requested prayers for him. Mr. Ingram recognized the School System on its hard work. Mr. Farmer announced that Gretna EMS received an award from Western Virginia Emergency Medical Systems for outstanding Agency and thanked them for their dedication and hard work. He also thanked teachers, students, parents, and Administration for their effort and hard work. Dr. Miller stated his lifelong friend, Reverend Stedman Payne passed away and will be missed deeply. Dr. Miller requested a Resolution from the Board to honor him. Mr. Davis thanked the Board and Staff for their hard work. He also recognized the Pet Center employees for their hard work and efforts and thanked Mr. Slemp. Mr. Scearce recognized the Pet Center for its accomplishments and its recent VACo awards. Mr. Warren recognized the Pet Center for being the first ever two (2)-time County winners for the VACo awards. He also congratulated the Sports Hall of Fame inductees that will be recognized in September and congratulated the School System on its outstanding job and stated his appreciation for the partnership between the County and the School Board. The Sheriff was also recognized, and Mr. Warren asked for prayers for his Staff and his Department during these unusual times. Mr. Warren complimented the Board on how they have handled themselves and the work that has put in regarding the Franklin County situation, and he thanked Mr. Farmer for his efforts in this matter as well. Mr. Warren stated that Mr. Merricks, owner of RV outlets and longtime business owner, has passed away. He expressed condolences, prayers, and thoughts for the Merricks family. COUNTY ADMINISTRATOR REPORTS Mr. Smitherman recognized the Pet Center for its VACo Awards for the Regional Pet Pantry and the Doggie Bag Thrift Store. He stated that August is “Clear the Shelters Month” which consists of a four (4) week campaign. Week one (1) raised over $17,000. He stated the Board passed a lot of things related to the coronavirus relief fund this evening and this is allowing the County to make investments in remote participation of public meetings, remote business access to County services, and tremendously investing in the Volunteer Fire and Rescue system with a myriad of things. This will enhance what the County’s volunteers do and get them the supplies and things they need to do an outstanding job for County citizens. The County is also exploring opportunity’s as it relates to internet. The County is also in meaningful conversation with internet providers to expand coverage in the County. He also stated the Sheriff’s Office has several confirmed cases of COVID. The County is being vigilant in disinfecting and wearing masks and taking the measures to keep everyone safe. ADJOURNMENT 7.a.c Packet Pg. 21 Attachment: 08-18-2020 Business Meeting - DRAFT (2165 : Minutes (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors August 18, 2020 Business Meeting Mr. Warren adjourned the Meeting at 7:47 PM. 7.a.c Packet Pg. 22 Attachment: 08-18-2020 Business Meeting - DRAFT (2165 : Minutes (Staff Contact: Kaylyn M. McCluster)) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Resolution # 2020-09-01 (Honoring Steadman Payne) Adoption (Staff Contact: Kaylyn M. McCluster) Staff Contact(s): Kaylyn M. McCluster Agenda Date: September 15, 2020 Item Number: 7.b Attachment(s): 2020-09-01 Pastor Stedman Payne Reviewed By: SUMMARY: Pastor Stedman A. Payne, Sr., of Hurt, Virginia, departed this life on Tuesday, July 28, 2020. Pastor Payne was a faithful and loyal member of his Community and faithfully performed his duties diligently and dependably. He was always willing to give support, guidance, and love to anyone he encountered. The Board expresses its sincere regret and grief over the loss of Pastor Payne, an honored and respected County citizen. The Board further expresses its condolences to Pastor Payne’s family for their great loss. For the Board’s review and potential adoption, Resolution # 2020-09-01, a Resolution honoring Pastor Payne, is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board adopt Resolution # 2020-09-01 as presented. MOTION: “I make a Motion to adopt Resolution # 2020-09-01 as presented.” 7.b Packet Pg. 23 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION # 2020-09-01 __________________________________________________________________ RESOLUTION HONORING PASTOR STEDMAN PAYNE VIRGINIA: At its Business Meeting on Tuesday, September 15, 2020, the Pittsylvania County Board of Supervisors (“Board”) adopted the following Resolution: WHEREAS, Pastor Stedman Payne was born on May 15, 1952, in Pittsylvania County, Virginia (“County”), and he was the son of the late Robert Lee Payne and Minerva Hodnett Payne; and WHEREAS, Pastor Payne attended and received his education in County Schools, and furthered his education at Virginia State University, where he obtained his Bachelor’s Degree in History Education; and WHEREAS, Pastor Payne was employed by the County School System and retired after thirty (30) years of service; and WHEREAS, he also served as the Senior Pastor of Abundant Life Ministries in Hurt, Virginia, for twenty-five (25) years; and WHEREAS, Pastor Stedman Payne was a faithful and loyal member of his community and faithfully performed his duties diligently and dependably manner; he was always willing to give support, guidance, and love to anyone he encountered. NOW, THEREFORE, BE IT RESOLVED, that the Board expresses its sincere regret and grief over the loss of Pastor Stedman Payne, an honored and respected County citizen; and BE IT FURTHER RESOLVED, that the Board expresses its condolences to the family of Pastor Stedman Payne for their great loss; and BE IT FINALLY RESOLVED, that the Board directs that a copy of this Resolution be given to Pastor Stedman Payne’s family. Given under my hand this 15th day of September, 2020. __________________________________________ Robert (“Bob”) W. Warren, Chairman Pittsylvania County Board of Supervisors ATTEST: __________________________________________ 7.b.a Packet Pg. 24 Attachment: 2020-09-01 Pastor Stedman Payne (2157 : Resolution # 2020-09-01 (Honoring Steadman Payne) Adoption (Staff Contact: Kaylyn M. David M. Smitherman, Clerk Pittsylvania County Board of Supervisors 7.b.a Packet Pg. 25 Attachment: 2020-09-01 Pastor Stedman Payne (2157 : Resolution # 2020-09-01 (Honoring Steadman Payne) Adoption (Staff Contact: Kaylyn M. Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Resolution # 2020-09-02 (Supporting Mountain Valley Pipeline’s FERC Certificate Extension) Adoption (Staff Contact: Kaylyn M. McCluster) Staff Contact(s): Kaylyn M. McCluster Agenda Date: September 15, 2020 Item Number: 7.c Attachment(s): 2020-09-02 MVP Reviewed By: SUMMARY: The Mountain Valley Pipeline (“MVP”) is a proposed underground interstate natural gas pipeline that will span three hundred and three (303) miles from northwestern West Virginia to southern Virginia (“Project’). Currently, the total Project is ninety-two percent (92%) complete, with all three (3) compression stations one hundred percent (100%) complete, eighty percent (80%) of all pipeline work complete, and fifty percent (50%) of full restoration of the right-of-way complete. EQM Midstream Partners will operate the Project and it is anticipated that the Project will be fully operational in early 2021. In 2017, and after three (3) years of review, the Federal Energy Regulatory Commission (“FERC”) issued a Certificate of Public Convenience and Necessity (“Certificate”) for the Project. This Certificate is valid for three (3) years, and MVP has requested an extension while it finishes construction. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board adopt Resolution # 2020-09-02, supporting MVP’s FERC certificate extension, as presented. MOTION: “I make a Motion adopting Resolution # 2020-09-02 as presented.” 7.c Packet Pg. 26 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION # 2020-09-02 SUPPORT FOR MOUNTAIN VALLEY PIPELINE’S FERC CERTIFICATE EXTENSION ______________________________________________________________________________ WHEREAS, at the Business Meeting of the Pittsylvania County Board of Supervisors (“Board”) held on Tuesday, September 15, 2020, in the Gallery Room of the Chatham Community Center, the following Resolution was presented and adopted: WHEREAS, the Mountain Valley Pipeline (“MVP”) is a proposed underground interstate natural gas pipeline that will span three hundred and three (303) miles from northwestern West Virginia to southern Virginia (“Project’); and WHEREAS, currently, the total Project is ninety-two percent (92%) complete, with all three (3) compression stations one hundred percent (100%) complete, eighty percent (80%) of all pipeline work complete, and fifty percent (50%) of full restoration of the right-of-way complete; and WHEREAS, EQM Midstream Partners will operate the Project and it is anticipated that the Project will be fully operational in early 2021; and WHEREAS, in 2017, and after three (3) years of review, the Federal Energy Regulatory Commission (“FERC”) issued a Certificate of Public Convenience and Necessity (“Certificate”) for the Project; and WHEREAS, this Certificate is valid for three (3) years, and MVP has requested an extension while it finishes construction. NOW THEREFORE, BE IT HEREBY RESOLVED, that the Board does hereby fully support MVP’s FERC Certificate extension for the following non-exhaustive reasons: • Completing the Project and fully restoring the right-of-way is the most effective way to prevent erosion and sediment control issues; • The Project’s capacity if fully subscribed (meaning, it has all been purchased); • According to market analyses by Woods Mackenzie, global energy consultant, Demand for natural gas pipeline transportation capacity in the Southeaster and Mid- Atlantic Regions support the Project; • Natural gas is the preferred fuel source of major manufacturers; • Once the Project is operational, it will generate approximately seven million dollars ($7,000,000) of new annual ad valorem tax revenue for Virginia localities along the route; 7.c.a Packet Pg. 27 Attachment: 2020-09-02 MVP (2160 : Resolution # 2020-09-02 (Supporting Mountain Valley Pipeline’s FERC Certificate Extension) Adoption) • In the summer of 2018, approximately two thousand and five hundred (2,500) workers were employed on the Project’s construction in Virginia, with roughly a third of those being Virginia residents; • Once operational, the Project will generate up to one million and two hundred thousand dollars ($1,200,000) of new ad valorem taxes (property taxes) in Pittsylvania County; • The federal government has credited the increased use of natural gas and the declining use of coal as a major factor in the reduction in carbon emissions in the United States by more than eleven percent (11%) between 2008 and 2017; and • The Project is being building using best practices and modern safety features, including 24/7 remote monitoring; and BE IT FURTHER RESOLVED, that the Board does hereby authorize the County Administrator, or his designee, to submit this Resolution into the record under the public comment portion of the related pending Project FERC Certificate Extension Request Hearing. Given under my hand this 15th day of September, 2020. ____________________________________ Robert (“Bob”) W. Warren, Chairman Pittsylvania County Board of Supervisors ____________________________________ David M. Smitherman, Clerk Pittsylvania County Board of Supervisors 7.c.a Packet Pg. 28 Attachment: 2020-09-02 MVP (2160 : Resolution # 2020-09-02 (Supporting Mountain Valley Pipeline’s FERC Certificate Extension) Adoption) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Resolution # 2020-09-03 (Supporting Disposition of Route 1055 (Bachelor Hall Farm Road) Relating to the Proposed Connector Road Project) Adoption (Staff Contact: Kaylyn M. McCluster) Staff Contact(s): Kaylyn M. McCluster Agenda Date: September 15, 2020 Item Number: 7.d Attachment(s): Berry Hill letter 2020-09-03 Disposition of Route 1055 Bachelor Hall Farm Road - Connector Road Reviewed By: SUMMARY: On August 4, 2020, the Virginia Department of Transportation (“VDOT”) held a Virtual Design Public Hearing (“Public Hearing”) for the disposition of S.R. 1055 (Bachelor Farm Road) relating to the proposed S.R. 311 Berry Hill Connector Road Project (“Project’). Following said Public Hearing, due to the mixed comments received therein, VDOT requested the Board formally adopt recommendations regarding the Project. For the Board’s review and consideration, attached is Resolution # 2020-09-03. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board adopt Resolution # 2020-09-03 as presented. MOTION: “I make a Motion to adopt Resolution # 2020-09-03 as presented.” 7.d Packet Pg. 29 7.d.a Packet Pg. 30 Attachment: Berry Hill letter (2174 : Resolution # 2020-09-03 (Supporting Disposition of Route 1055 (Bachelor Hall Farm Road) Relating to) 7.d.a Packet Pg. 31 Attachment: Berry Hill letter (2174 : Resolution # 2020-09-03 (Supporting Disposition of Route 1055 (Bachelor Hall Farm Road) Relating to) 7.d.a Packet Pg. 32 Attachment: Berry Hill letter (2174 : Resolution # 2020-09-03 (Supporting Disposition of Route 1055 (Bachelor Hall Farm Road) Relating to) PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION 2020-09-03 ______________________________________________________________________________ RESOLUTION SUPPORTING DISPOSITION OF S.R. 1055 (BACHELOR HALL FARM ROAD) RELATING TO THE PROPOSED S.R. 311 BERRY HILL CONNECTOR ROAD PROJECT ______________________________________________________________________________ VIRGINIA: At a meeting to the Pittsylvania County Board of Supervisors (“Board”) on Tuesday, September 15, 2020, at the Chatham Community Center, Gallery Room, 115, Center Street, Chatham, Virginia 24531, the following Resolution was presented and adopted: WHEREAS, on August 4, 2020, the Virginia Department of Transportation (“VDOT”) held a Virtual Design Public Hearing (“Public Hearing”) for the disposition of S.R. 1055 (Bachelor Farm Road) relating to the proposed S.R. 311 Berry Hill Connector Road Project (“Project’); and WHEREAS, following said Public Hearing, due to the mixed comments received therein, VDOT requested the Board formally adopt recommendations regarding the Project. NOW, THEREFORE, BE IT HEREBY RESOLVED, for public safety and interconnect-ability purposes, inter alia, that the Board hereby formally recommends that the major design features of the Project be approved as presented in the Public Hearing with the following modification incorporated in the Project’s final design phase: S.R. 1055 (Bachelor Hall Road) shall be extended to connect to the proposed Route 311 Connector Road; and BE IT FURTHER RESOLVED, that the Board has reviewed and supports the limited access control changes at the Oak Ridge Farm Road (S.R. 1260) Interchange off Route 58 (Danville Expressway) as required in the Project; and BE IT FINALLY RESOLVED, that a copy of this Resolution be forwarded to VDOT. Given under my hand this 15th day of September, 2020. __________________________________________ Robert (“Bob”) W. Warren, Chairman Pittsylvania County Board of Supervisors ATTEST: __________________________________________ David M. Smitherman, Clerk Pittsylvania County Board of Supervisors 7.d.b Packet Pg. 33 Attachment: 2020-09-03 Disposition of Route 1055 Bachelor Hall Farm Road - Connector Road (2174 : Resolution # 2020-09-03 (Supporting VOTE Joe B. Davis Yes/No William (“Vic”) Ingram Yes/No Charles H. Miller, Jr. Yes/No Robert (“Bob”) W. Warren Yes/No Ronald S. Scearce Yes/No Ben L. Farmer Yes/No Tim W. Dudley Yes/No Ayes __ Nays __ Abstentions __ 7.d.b Packet Pg. 34 Attachment: 2020-09-03 Disposition of Route 1055 Bachelor Hall Farm Road - Connector Road (2174 : Resolution # 2020-09-03 (Supporting Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Resolution # 2020-09-04 (Honoring Landon Worsham) Adoption (Staff Contact: Kaylyn M. McCluster) Staff Contact(s): Kaylyn M. McCluster Agenda Date: September 15, 2020 Item Number: 7.e Attachment(s): 2020-09-04 Landon Worsham Reviewed By: SUMMARY: Landon Reid Worsham departed this life on Wednesday, August 12, 2020. Mr. Worsham was a faithful and loyal member of his Community and faithfully performed his duties diligently. The Board expresses its sincere regret and grief over the loss of Mr. Worsham, an honored and respected County citizen. The Board further expresses its condolences to Mr. Worsham’s family for their great loss. For the Board’s review and potential adoption, Resolution # 2020-09-04, a Resolution honoring Mr. Worsham, is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board adopt Resolution # 2020-09-04 as presented. MOTION: “I make a Motion to adopt Resolution # 2020-09-04 as presented.” 7.e Packet Pg. 35 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION # 2020-09-04 __________________________________________________________________ RESOLUTION HONORING LANDON REID WORSHAM VIRGINIA: At its Business Meeting on Tuesday, September 15, 2020, the Pittsylvania County Board of Supervisors (“Board”) adopted the following Resolution: WHEREAS, Landon Reid Worsham (“Mr. Worsham”), son of George W. and Ellen Haden Worsham of the Whittles Community, was born on May 1, 1924, in Decatur, Georgia; and WHEREAS, he served in World War II in the United States Air Force (“USAF”), was wounded in New Guinea, and received the Purple Heart; and WHEREAS, upon his discharge from the USAF, Mr. Worsham attended Danville Technical School and Danville Community College, while working at H.O. Glass Radio Company; and WHEREAS, Mr. Worsham later bought and changed the business name to Worsham Appliances and TV, thus working in the same place for seventy-five (75) years; and WHEREAS, he was a member of Chatham Presbyterian Church, serving as Deacon, Elder, and Sunday School Superintendent; and WHEREAS, Mr. Worsham was a founding member of the Chatham Rescue Squad, serving in various offices including Captain, a position he held for fifty-three (53) years; and WHEREAS, Mr. Worsham was a faithful and loyal member of his Community and faithfully performed his duties diligently and in a dependably. NOW, THEREFORE, BE IT RESOLVED, that the Board expresses its sincere regret and grief over the loss of Mr. Worsham, an honored and respected County citizen; and BE IT FURTHER RESOLVED, the Board expresses its condolences to Mr. Worsham’s family for their loss; and BE IT FINALLY RESOLVED, that the Board directs that a copy of this Resolution be given to Mr. Worsham’s family. Given under my hand this 15th day of September, 2020. __________________________________________ Robert (“Bob”) W. Warren, Chairman Pittsylvania County Board of Supervisors 7.e.a Packet Pg. 36 Attachment: 2020-09-04 Landon Worsham (2158 : Resolution # 2020-09-04 (Honoring Landon Worsham) Adoption (Staff Contact: Kaylyn M. ATTEST: __________________________________________ David M. Smitherman, Clerk Pittsylvania County Board of Supervisors 7.e.a Packet Pg. 37 Attachment: 2020-09-04 Landon Worsham (2158 : Resolution # 2020-09-04 (Honoring Landon Worsham) Adoption (Staff Contact: Kaylyn M. Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: 100th Birthday Certificate Approval (Dorothy W. Gilbert); (Staff Contact: Kaylyn M. McCluster) Staff Contact(s): Kaylyn M. McCluster Agenda Date: September 15, 2020 Item Number: 7.f Attachment(s): 100th Birthday Certificate - Dorothy Gilbert Reviewed By: SUMMARY: Dorothy W. Gilbert, a County resident, recently turned one-hundred (100) years old. Attached is a Certificate recognizing this remarkable achievement. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board approve the issuance of the attached Certificate as presented. MOTION: “I make a Motion to approve the issuance of the attached Certificate as presented.” 7.f Packet Pg. 38 7.f.aPacket Pg. 39Attachment: 100th Birthday Certificate - Dorothy Gilbert (2166 : 100th Birthday Certificate Approval Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Landfill Expansion Engineering Services Contract Approval (LaBella); (Staff Contact: Richard N. Hicks) Staff Contact(s): Richard N. Hicks Agenda Date: September 15, 2020 Item Number: 7.g Attachment(s): Pittsylvania County Phase 3 expansion Final 08.18.20 Remaining volume Pittsylvania County LF June 12 Reviewed By: SUMMARY: For the past several years, the County has been disposing of Solid Waste in Cell B of Phase 2 as approved by the current Landfill Permit. As the County gets closer to the capacity of that cell, County Staff is recommending the County move into Phase 3 of the Landfill expansion and begin the process of developing and constructing Cell C. Using the County’s current rate of disposal of 10,808 cubic yards per month, Cell B has an estimated life span of approximately thirty-eight (38) months as of December 31, 2020. This would allow for just over three (3) years to design and obtain the necessary DEQ permits for Cell C. County Staff has submitted a proposal for an additional 46,000 tons of waste per year, which would be a disposal rate of 16,830 cubic yards per month. This contract would be effective January 1, 2021. This would allow for just under twenty-five (25) months to design and obtain the necessary permits. Due to the short time frame remaining, County Staff is requesting that the Board approve a Professional Consulting Services Agreement with LaBella for the Phase 3 expansion of the County Landfill. The total cost for the services would be $242,000. This will result in an aggressive timetable to be ready for the waste to be delivered. For your review and consideration, attached is a copy of the proposed Professional Consulting Services Agreement (“LaBella Agreement”). A summary of the current disposal rates and proposed disposal rates are also attached for your review, which illustrates the need to move forward on this project. FINANCIAL IMPACT AND FUNDING SOURCE: $242,000; the cost of the consulting services would be paid from the Solid Waste Fund. RECOMMENDATION: County Staff recommends the Board authorize the County Administrator to execute the attached LaBella Agreement as presented. MOTION: “I make a Motion to Authorize the County Administrator to execute the attached LaBella Agreement as presented.” 7.g Packet Pg. 40 August 18, 2020 Mr. Richard Hicks Pittsylvania County 1 Center St., P.O. Box 426 Chatham, VA 24531 Re: Professional Consulting Services Pittsylvania County Addendum No. 1647L-06 P2002361 Dear Mr. Hicks: LaBella Associates, D.P.C., P.C. (LaBella) appreciates the opportunity to offer professional consulting services to Pittsylvania County. For your review and consideration, we are attaching the following: Exhibit A: Scope of Services and Fees Exhibit B: LaBella Associates Service Guarantees This letter, when executed, will serve as an addendum to the existing Professional Services Agreement (PSA) No. 1647L between LaBella Associates, D.P.C., P.C., (LaBella), and Pittsylvania County (CLIENT), dated July 1, 2018 and amended with Addendum No. 1647L-05 dated March 24, 2020, incorporating LaBella’s Current Rate Schedule. The proposed scope of services will be conducted under the Terms and Conditions of the aforementioned PSA and the Addendum. If this Addendum is acceptable, please sign and date the letter, initial Exhibit A, and return all documents via electronic mail or regular mail. Upon receipt, we will endorse all documents and return an executed Addendum for your files. We sincerely thank you for this opportunity and look forward to continuing our professional relationship with Pittsylvania County. If you have any questions, please call me at (804) 355-4520. Respectfully submitted, LaBella Associates Hillary Elder Project Consultant Accepted by: Accepted by: LaBella Associates, D.P.C., P.C. Pittsylvania County ___________________________________________ ___________________________________________ Signature Signature ___________________________________________ ___________________________________________ Printed Name Printed Name ___________________________________________ ___________________________________________ Title Date Title Date 7.g.a Packet Pg. 41 Attachment: Pittsylvania County Phase 3 expansion Final 08.18.20 (2163 : Landfill Expansion Engineering Services Contract Approval Pittsylvania County LaBella Associates, D.P.C., P.C. Scope of Services – Exhibit A Page 1 of 8 August 2020 Exhibit A Scope for Professional Consulting Services PITTSYLVANIA COUNTY Background/Project Understanding: Pittsylvania County (County) is planning to expand the Pittsylvania County Sanitary Landfill (Permit No. 571) towards the east to develop Phase 3, including an overlap or “piggyback” onto the existing Phase 2 portion of the facility. The Phase 3 portion of this eastern expansion area is approximately 41 acres in size and is located to the east of the Phase 2 portion of the facility. Pursuant to the landfill expansion, LaBella Associates, D.P.C., P.C. (LaBella) has provided this proposal to review the previously approved Part A submittal for completeness and prepare a Part B Application in accordance with the Virginia Solid Waste Management Regulations (VSWMR) and the Code of Virginia §10.1-1400 et seq. Task 01 – Notice of Intent and Part A Application Due Diligence Pittsylvania County currently has an approved Notice of Intent and Part A Application from the Virginia Department of Environmental Quality (DEQ), dated June 10, 1993. This approval permitted approximately 294 acres of the total 450 acres of the facility’s property. The approximate 294 acres includes a portion of the Phase 1 (lined Phase 1), the Phase 2, proposed Phase 3, and future Phase 4. At this time, LaBella does not have a copy of the complete Part A Application. Although the Part A Application has been approved, LaBella recommends that the previous Part A activities be reviewed and, if necessary, updated to satisfy the DEQ, the Part B permitting and development requirements proposed for Phase 3 and associated infrastructure (i.e. is there adequate data from the completed borings to support the proposed base grades, etc.). A. Scope This task may include, but not be limited to the following activities: Locate and review a full copy of the existing Part A Application to ensure the technical content is adequate to proceed with the Part B. Conduct a meeting with DEQ, discussing the technical adequacy of the existing Part A in relation to the current regulatory requirements and proposed modification. Discuss the potential need, if any, for supplemental investigation and/or submission requirements relating to the Part A. Conduct a preliminary wetlands delineation and survey. Perform a topographic survey and locate property corners and easements in the vicinity of the Phase 3 expansion for use in establishing existing conditions for preparation of the Part B application. If supplemental efforts are deemed necessary by DEQ, this task includes a Notice of Intent and Site Investigation, as discussed below. 7.g.a Packet Pg. 42 Attachment: Pittsylvania County Phase 3 expansion Final 08.18.20 (2163 : Landfill Expansion Engineering Services Contract Approval Pittsylvania County LaBella Associates, D.P.C., P.C. Scope of Services – Exhibit A Page 2 of 8 August 2020 Notice of Intent (If Necessary) The Notice of Intent (if necessary) will be prepared in accordance with the DEQ’s Submission Instruction No. 1, last revised January 2012. As needed, LaBella will perform the following tasks associated with preparing and submitting the Notice of Intent: Complete a Cover Letter for the Notice of Intent. Develop an Area Map showing the facility and surrounding areas. Develop a Site Location Map showing the facility property and facility boundaries. Obtain local government certification from the County (signed DEQ Form SW-11-1). Provide a discussion of disposal limits/service area. Landfill Impact Statement. Obtain a VDOT Adequacy Report for the facility expansion. Prepare a Demonstration of Need based on 9VAC-20-81-450.B.8 for the landfill expansion. Assist with notification of adjacent property owners. Evaluate historical groundwater elevations and prepare a seasonal high groundwater contour map. Site Investigation (If Necessary) In accordance with the VSWMR, 8 borings are required for Part A application areas that are 10-49 acres in size. If necessary, LaBella will conduct a Site Investigation consisting of the installation of up to 8 soil borings as supplemental information for the existing Part A. Each boring will be advanced to a depth of up to 80 feet below ground surface (bgs). Four borings will be converted into temporary piezometers, which will be installed at least 10 feet into the uppermost aquifer. Split-spoon sampling (or equivalent) will be conducted every 5 feet from the ground surface to the lowest base grade elevation of the future cell which is anticipated to be at approximately 630 feet above mean sea level (AMSL). Split-spoon sampling will be conducted on a continuous basis for the first 20 feet below the approximate base grade, and then return to every 5 feet. The overburden soils will be sampled for geotechnical analysis to estimate volume of on-site soils for use as liner, cap, and drainage layer. These samples will be collected from two test pits and will be analyzed for the following tests: natural moisture, Atterberg limits, Proctor, particle size distribution, percent compaction, remolded density and moisture content, and percent saturation. In addition, up to four undisturbed Shelby tube samples will be collected from the overburden and/or saturated soils from four of the soil borings. The Shelby tube samples will be tested for in-situ hydraulic conductivity. The geotechnical samples discussed herein will be tested at a geotechnical Laboratory. The frequency of geotechnical sample collection may be reduced should the on-site geologist determine that the soil texture and density (via blow counts) is uniform across the site. Conduct slug tests (rising and falling head) for at least two of the piezometers to determine the hydraulic conductivity of the uppermost aquifer. 7.g.a Packet Pg. 43 Attachment: Pittsylvania County Phase 3 expansion Final 08.18.20 (2163 : Landfill Expansion Engineering Services Contract Approval Pittsylvania County LaBella Associates, D.P.C., P.C. Scope of Services – Exhibit A Page 3 of 8 August 2020 LaBella will contract and coordinate with a surveyor to pre-survey the boring locations and stake/flag locations in the field prior to drilling activities. LaBella will contract and coordinate with a surveyor to locate the boring locations and provide the final northing, easting (+ 0.5 foot), and top-of-casing and ground surface elevations (+ 0.01 foot) for the boring locations. B. Deliverables The deliverables (if applicable) for this task are as listed below: Notice of Intent associated attachments. Geotechnical testing data for overburden soils. Hydraulic conductivity data from slug testing performed at two of the piezometers installed in the expansion area. Topographic survey. C. Schedule The meeting with DEQ will be scheduled within 60 calendar days of a final executed contract addendum. If necessary, the Notice of Intent will be submitted to the County for review within 45 calendar days of the meeting with DEQ or as mutually agreed upon. The Notice of Intent will be submitted to DEQ within 30 calendar days of receipt of all comments from the County. If necessary, the site investigation activities will commence within 60 calendar days of the meeting with DEQ or as mutually agreed upon. The field investigation is anticipated to be completed within 2-4 weeks. D. Limitations The budget represents our understanding of the current conditions and assumes DEQ will not require a Part A modification. This budget represents our understanding of the current conditions and the scope of services required to provide a permit amendment application that is in compliance with the current VSWMR and Code of Virginia §10.1-1400 et seq. Should substantial changes occur to these conditions, VSWMR, or Code of Virginia §10.1-1400 et seq., LaBella reserves the right to adjust this budget and schedule accordingly. Specifically, this budget assumes the following items are not required aspects of this permit amendment: o Disclosure Statement o Public Meeting/Comment Period Permit application fees are not included in the fee for this task. It is understood that Pittsylvania County will pay all permit application fees directly. This scope of work does not include detailed wetland delineation and mitigation. If wetland delineation and mitigation is required, those services will be included in a separate scope of work. This scope of work does not include responses to DEQ comments or revisions to the Notice of Intent (see Task 03). 7.g.a Packet Pg. 44 Attachment: Pittsylvania County Phase 3 expansion Final 08.18.20 (2163 : Landfill Expansion Engineering Services Contract Approval Pittsylvania County LaBella Associates, D.P.C., P.C. Scope of Services – Exhibit A Page 4 of 8 August 2020 This scope assumes that the top of bedrock will be encountered within 80 feet from the ground surface. The budget assumes the well drilling and installation can be completed within 5 business days. This proposal assumes that the County will clear a path to the boring locations prior to mobilizing a drill rig to the site. The budget assumes that County personnel and equipment will be able to assist in excavating and refilling test pits. Client-generated activities beyond the above scope or in excess of the estimated budget are subject to additional charges billed at hourly rates plus expenses or negotiated fees and may affect the project schedule accordingly. E. Compensation Estimated Budget $110,000 (To be billed on a time and expense basis.) 7.g.a Packet Pg. 45 Attachment: Pittsylvania County Phase 3 expansion Final 08.18.20 (2163 : Landfill Expansion Engineering Services Contract Approval Pittsylvania County LaBella Associates, D.P.C., P.C. Scope of Services – Exhibit A Page 5 of 8 August 2020 Task 02 – Part B Permit Modification A. Scope The purpose of this task is to prepare and submit to the DEQ, a Part B major permit modification application to Solid Waste Permit No. 571) to expand the landfill to the east to include the Future Phase 3 area outlined on the current permit drawings. In addition, LaBella is proposing to revisit the Phase 2 Cell C base grades and the location of the existing stormwater/erosion control pond to potentially to increase airspace. This scope is based on our current knowledge and understanding of the project and the DEQ’s requirements. The Part B permit modification application will contain the appropriate engineering design, drawings, calculations, and documents to modify the facility’s disposal facility permit. During performance of this task, the following activities will be completed: Establish base grades, engineering modification grades, and closure grades for the Phase 3 area expansion. Develop the leachate collection and removal system for the expansion area. This will include calculation for the side slope riser, pump, and force main for ultimate discharge to the on-site leachate storage lagoon. Design the required erosion and sediment control and stormwater management systems. Prepare the necessary revisions to the permit modification documentation including the Design Report, Groundwater Monitoring Plan, Closure Plan, Post Closure Care Plan, CQA Plan, Technical Specifications, Landfill Gas Management Plan, Leachate Management Plan, and Permit Drawings. Evaluate relocation of the existing stormwater/erosion control pond, currently located immediately to the east of Phase 2 Cell A, and adjustments to the base grades for Phase 2 Cell C. as potential options to increase airspace. Site visits to review site designs with conditions on the ground. (Two site visits are anticipated) Conduct project management, quality control reviews, and project coordination activities. B. Deliverables The deliverables of this project are the major permit modification application documents. The following documents will likely be updated or prepared: Closure Plan Post Closure Care Plan Design Report CQA Plan Technical Specifications Leachate Management Plan Landfill Gas Management Plan Groundwater Monitoring Plan 7.g.a Packet Pg. 46 Attachment: Pittsylvania County Phase 3 expansion Final 08.18.20 (2163 : Landfill Expansion Engineering Services Contract Approval Pittsylvania County LaBella Associates, D.P.C., P.C. Scope of Services – Exhibit A Page 6 of 8 August 2020 Erosion and Sediment Control Plan/Stormwater Management Plan Drawings C. Schedule A draft of the permit modification application will be submitted to Pittsylvania County for review within 90 calendar days of complete execution of this addendum and completion of site investigation activities (if necessary), whichever is later. The final document will be ready for submittal to the DEQ within 30 calendar days of LaBella’s receipt of Pittsylvania County’s review comments. D. Limitations This scope and fee assumes that the facility’s Operations Manual on-site is sufficient for this proposed area. Not included are the costs associated with advertisements of public notices. It is understood that Pittsylvania County will pay all permit advertising costs directly. This fee represents our understanding of the current conditions and the scope of services required to provide a permit modification application that is in compliance with the current VSWMR. Should substantial changes occur to these conditions or regulations, LaBella reserves the right to adjust this fee and schedule accordingly. Pittsylvania County will provide all comments to the draft Part B Application at one time. Additional charges in accordance with LaBella’s Professional Rate Schedule will be incurred if multiple rounds of comments are provided. Permit modification related meetings and responses to regulatory comments will be handled under Task 03. The current liner and cap sections will be revisited with this permit modification. Permit application fees are not included in the fee for this task. It is understood that Pittsylvania County will pay all permit application fees directly. Delineation and/or mitigation activities associated with wetlands, are not included in this task. No surveying is included in this scope. The topographic survey to be used to prepare the Part B application will be performed under Task 01. Client-generated activities beyond the above scope are subject to additional charges billed at hourly rates plus expenses or negotiated fees and may affect the project schedule accordingly. E. Compensation Fixed Fee: $102,000 (To be billed on a percent complete basis) 7.g.a Packet Pg. 47 Attachment: Pittsylvania County Phase 3 expansion Final 08.18.20 (2163 : Landfill Expansion Engineering Services Contract Approval Pittsylvania County LaBella Associates, D.P.C., P.C. Scope of Services – Exhibit A Page 7 of 8 August 2020 Task 03 – Response to Comments and Meetings A. Scope The purpose of this task is to participate in meetings, and address and provide written responses to DEQ comments on their completeness and technical reviews of the Notice of Intent and Part B major permit modification application. Review meetings with the County will also be conducted, as desired, during the preparation of the Part B permit modification. During performance of this task, the following activities will be provided as needed: Provide written responses to relevant public comments received during the “draft permit” public comment period. Provide written responses and permit revisions based on completeness review comments. Provide written responses and permit revisions based on technical review comments. Utilize telephone conversations to understand comments prior to responding. Provide coordination and technical lead for progress review meeting(s) with Pittsylvania County during the preparation of the Part B permit modification application documents. Prepare for and attend the “draft permit” public meeting. B. Schedule Provide written responses and permit revisions based on completeness review comments within 30 calendar days of LaBella’s receipt of comments, or in accordance with a schedule mutually agreed upon by LaBella and Pittsylvania County. This task assumes response to one round of completeness review comments. Provide written responses and permit revisions based on technical review comments within 45 calendar days of LaBella’s receipt of comments, or in accordance with a schedule mutually agreed upon by LaBella and Pittsylvania County. This task assumes response to two rounds of technical review comments. C. Limitations Due to the unknown nature and amount of comments that may be produced by DEQ as well as the number of review meetings with the County or DEQ, this budget may not be sufficient to address all comments and participate in all meetings,. Revisions may need to be made to the schedule and budget based on a thorough review of actual comments received and meetings required to address these comments in a timely manner. Client-generated activities in excess of the budget are subject to additional charges billed at hourly rates plus expenses or negotiated fees and may affect the project schedule accordingly. D. Compensation Estimated Budget: $30,000 (To be billed on a time and expense basis.) 7.g.a Packet Pg. 48 Attachment: Pittsylvania County Phase 3 expansion Final 08.18.20 (2163 : Landfill Expansion Engineering Services Contract Approval Pittsylvania County LaBella Associates, D.P.C., P.C. Scope of Services – Exhibit A Page 8 of 8 August 2020 Project Cost Summary Task No. Description Amount Task 01 Notice of Intent and Part A Due Diligence $110,000 Task 02 Part B Permit Modifications $102,000 Task 03 Response to Comments & Meetings $30,000 Total $242,000 ____________(Initials) ________(Initials) LaBella Associates, D.P.C., P.C. Pittsylvania County 7.g.a Packet Pg. 49 Attachment: Pittsylvania County Phase 3 expansion Final 08.18.20 (2163 : Landfill Expansion Engineering Services Contract Approval EXHIBIT C SERVICE GUARANTEES© provided by LaBella Associates LaBella Associates and our project teams are excited to offer the following “service guarantees” to Pittsylvania County: I. If we are late for a meeting with you, there will be no charge for that meeting time. II. For tasks contracted on a time and materials basis, you will not be billed for professional services performed for these tasks after the scheduled completion date. III. For tasks contracted on a lump sum basis, your agreed upon fee will be reduced by 10 percent, in the unlikely event we do not meet the agreed-upon schedule for those tasks. If you have any questions about the above listed guarantees, please call us. Signed: Signed: Division Director Project Manager Dated: August 18, 2020 Dated: August 18, 2020 ©2020 LaBella Associates All rights reserved. 7.g.a Packet Pg. 50 Attachment: Pittsylvania County Phase 3 expansion Final 08.18.20 (2163 : Landfill Expansion Engineering Services Contract Approval 1604 Ownby Lane | Richmond, VA 23220 | p (804) 355-4520 | f (804) 355-4282 www.labellapc.com 1 September 1, 2020 Pittsylvania County Landfill Evaluation of remaining life of Cells 2A and 2B As of March 12, 2020 the remaining disposal volume of Cells 2A and 2B = 575,000 CY – 57,500 CY (operational soils) = 517,500 CY remaining disposal volume 2020 January 1 – August 31 average disposal = 6877 tons/month. 6877 tons/mo. x 1CY/0.7tons = 9825 CY/mo. + 983 CY/mo. (soils) = 10,808 CY/mo. 2020 volume depletion = 10,808 CY/mo. x 9.5 mo. = 102,676 CY. 517,500 CY – 102,676 CY = 414,824 CY remaining at 12.31.2020 2021 Assume on January 1, 2021 Pittsylvania County receives and additional 46,000 tons/year = 3833 tons/mo. 2021 disposal = 6877 tons/mo. (current) + 3833 tons/mo. (additional) = 10,710 tons/mo. 10,710 tons/mo. x 1CY/0.7tons = 15,300 CY/mo. + 1530 CY/mo. (soils) = 16,830 CY/mo. 2021 volume depletion = 16,830 CY/mo. x 12 mo. = 201,960 CY 414,824 CY – 201,960 CY = 212,864 CY remaining at 12.31.2021 212,864 CY/16,830 CY/mo. = 12.7 months remaining life at 12.31.2021 Based on the above calculations Cells 2A and 2B will be full by January 2023. 7.g.b Packet Pg. 51 Attachment: Remaining volume Pittsylvania County LF June 12 (2163 : Landfill Expansion Engineering Services Contract Approval (LaBella) 2 Expansion into Cell 2C and Phase 3 LaBella recommends completing a landfill permit modification before constructing Cell 2C. This permit modification would include modifying Cell 2C design and permitting the landfill for expansion into Phase 3. The purpose of this permit modification is to maximize the landfill’s remaining disposal volume and life by more efficiently utilizing the land remaining on the northern side of the gas pipeline R/W. LaBella would evaluate modifications to Cell 2C to include; lowering the base grades; relocating the existing stormwater management pond; relocating on-site access roads and re-routing leachate collections pipes. Phase 3 has never had a VA DEQ Part B application prepared so LaBella recommends including this area in the permit modification application. Schedule Given there is less than 2.5 years remaining in Cells 2A and 2B, based on the increased tonnage assumptions above, LaBella recommends the following schedule: Permit modification Cell 2C and Phase 3: September 2020 - June 2022 Bidding & Construction Cell 2C: June 2022 - December 2022 Future Expansion After permitting Phase 3, LaBella recommends Pittsylvania County evaluate a vertical expansion design on top of the closed portions of Phase 1 and all other areas west of the power line easement and north of the gas line easement. 7.g.b Packet Pg. 52 Attachment: Remaining volume Pittsylvania County LF June 12 (2163 : Landfill Expansion Engineering Services Contract Approval (LaBella) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Resolution # 2020-09-05 (Danville-Pittsylvania Economic Development Alliance Formation Resolution) Adoption (Staff Contact: David M. Smitherman) Staff Contact(s): David M. Smitherman Agenda Date: September 15, 2020 Item Number: 7.h Attachment(s): 2020-09-05 Danville-Pittsylvania Economic Development Alliance Formation Reviewed By: SUMMARY: The Regional Economic Development Strategic Plan Steering Committee was charged by the Board and Danville City Council with proposing membership to the new Danville-Pittsylvania Economic Development Alliance (“Alliance”). The Alliance’s goal is to lead, coordinate, and hold accountable the numerous organizations that have a meaningful role in the Region’s economic development effort. The Committee proposes that a Leadership Council be created to provide guidance on implementing the Region’s Economic Development strategy. The nine (9) person Council is to be comprised of the Danville City Manager, County Administrator, Danville Regional Foundation CEO, Institute “(IALR”) Executive Director, Chamber of Commerce President, two (2) Industry leaders (one (1) from each jurisdiction) and two (2) Regional/State Economic Development representatives appointed by the Danville City Manager, County Administrator, and DRF CEO. Ultimately, the Leadership Council will be responsible for determining the broad membership of the Operational Coalition, which is anticipated to be comprises of stake holders representing education, workforce, infrastructure, business, finance, and quality of life interests. FINANCIAL IMPACT AND FUNDING SOURCE: No direct financial impact. RECOMMENDATION: County Staff recommends the Board adopt Resolution # 2020-09-05 as presented. After reviewing the Steering Committee’s proposal, several Board Members have expressed concern about the size and make-up of the Leadership Council. It was also expressed that the funding leaders with Danville City, County, IALR, and DRF should comprise the Leadership Council’s majority. Therefore, it is recommended that the two (2) Regional Economic Development leaders be eliminated from the Leadership Council proposal. MOTION: 7.h Packet Pg. 53 “I make a Motion to adopt Resolution # 2020-09-05 as presented.” 7.h Packet Pg. 54 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION # 2020-09-05 ______________________________________________________________________________ RESOLUTION SUPPORTING DANVILLE-PITTSYLVANIA ECONOMIC DEVELOPMENT ALLIANCE FORMATION ______________________________________________________________________________ VIRGINIA: At a meeting to the Pittsylvania County Board of Supervisors (“Board”) on Tuesday, September 15, 2020, at the Chatham Community Center, Gallery Room, 115, Center Street, Chatham, Virginia 24531, the following Resolution was presented and adopted: WHEREAS, Pittsylvania County, the City of Danville and the Danville Regional Foundation jointly sponsored a thorough review of the Region’s Economic Development Program(s); and WHEREAS, the three entities jointly appointed a Steering Committee to guide the development of an Economic Development Strategy for the Region; and WHEREAS, the Steering Committee presented the final draft of the Region’s new Economic Development Strategy to a joint meeting of the City Council and Board of Supervisors on July x, 2020; and WHEREAS, the Strategy recommends the appointment of an Alliance, comprised of area stakeholders, to be responsible and accountable for the progress of strategy implementation; and WHEREAS, the Steering Committee proposed that the Alliance Leadership Council be comprised of nine (9) members, including the City Manager, County Administrator, DRF CEO, IALR Executive Director, Chamber President, two (2) industry leaders and two (2) regional/state Economic Development Leaders; and WHEREAS, the Board of Supervisors believes that the Alliance’s Leadership Council’s majority should be comprised of representatives of the four “funder” agencies (City, County, DRF and IALR); and NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Board hereby approves of the County participating in the Danville-Pittsylvania Economic Development Alliance, so long as the Leadership Council is comprised of seven (7) members, which include the City Manager, County Administrator, DRF CEO, IALR Executive Director, Chamber President, two (2) industry leaders; and BE IT FURTHER RESOLVED, that a copy of this Resolution and the attached Alliance framework be forwarded to the Danville City Council, DRF Board of Directors and the IALR Board of Directors. Given under my hand this 15th day of September, 2020. __________________________________________ Robert (“Bob”) W. Warren, Chairman Pittsylvania County Board of Supervisors __________________________________________ David M. Smitherman, Clerk Pittsylvania County Board of Supervisors 7.h.a Packet Pg. 55 Attachment: 2020-09-05 Danville-Pittsylvania Economic Development Alliance Formation (2175 : Resolution # 2020-09-05 (Danville-Pittsylvania Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: County/Danville YMCA Partnership MOA Ratification (Staff Contact: Mark W. Moore) Staff Contact(s): Mark W. Moore Agenda Date: September 15, 2020 Item Number: 7.i Attachment(s): MOU YMCA-Pittsylvania County Childcare 2020 Reviewed By: SUMMARY: The County and the Danville YMCA are partnering to provide a daycare program at the Pittsylvania County Community Center. Attached please find a Memorandum of Agreement (“MOA”) detailing the above partnership. FINANCIAL IMPACT AND FUNDING SOURCE: CARES funds are anticipated to subsidize the daycare program. RECOMMENDATION: County Staff recommends the Board approve the attached MOA as presented. MOTION: “I make a Motion to approve the attached MOA as presented.” 7.i Packet Pg. 56 Page 1 of 6 MEMORANDUM OF UNDERSTANDING BETWEEN PITTSYLVANIA COUNTY, VIRGINIA, AND THE DANVILLE FAMILY YMCA On this third day of September, 2020, PITTSYLVANIA COUNTY, VIRGINIA (“County”), a political subdivision of the Commonwealth of Virginia, and THE DANVILLE FAMILY YMCA (“YMCA”), a Party (individually “Party;” collectively “Parties”) enter into this Memorandum of Understanding (“MOU”). I. PURPOSE. The MOU’s purpose is to establish a formal working relationship between the Parties regarding allowing the YMCA to run an All-Day Enrichment Day Care Program (“Program”) based on the core values of the YMCA at the Chatham Community Center, located at 115 South Main Street, Chatham, Virginia 24531 (“Property”), owned by the County. II. TERM. The MOU’s terms shall commence no earlier than September 15, 2020 and continue through June 15, 2021. This MOU may be reviewed by both Parties at least annually. III. TERMINATION CLAUSE. This MOU may be terminated by either Party with a minimum of ninety (90) days’ written notice to the other Party. IV. THE COUNTY SHALL 1. Provide use of the Property for the Program 2. Subsidize scholarship amount Program participants using CARES Act Funds (note: scholarship subsidizing will be received through reimbursement of the YMCA for the program scholarship provided to each county school system student in financial need. Each student’s financial need will be determined by YMCA’s current scholarship approval system. 3. Provide use of tables and chairs V. THE YMCA SHALL 1. Deliver the following Program services including, not limited to: A. YMCA All Day/Afterschool Enrichment Programming, Monday – Friday, 7:30 AM – 5:30 PM, for, during virtual County schooling, up to forty (40) non-special needs participants per day, and, during hybrid County schooling, up to twenty (20) non-special needs participants per day, except on Wednesday’s, when forty (40) non-special needs participants per day shall be allowed; said Program participants shall be County school children, aged 4 (who have entered Kindergarten) to 12 years, 11 months B. Tutoring C. YMCA Programming 7.i.a Packet Pg. 57 Attachment: MOU YMCA-Pittsylvania County Childcare 2020 (2155 : County/Danville YMCA Partnership MOA Ratification (Staff Contact: Mark Page 2 of 6 2. Obtain State licensing required to run a legally compliant day care program 3. Provide and pay for Program staffing and materials 4. Invoice the County monthly for all Program participant subsidies due 5. All Program subsidy scholarships shall be run/processed through the YMCA’s existing Scholarship Program 6. Charge a $25.00 per Program participant Registration Fee and $62.50 -$125.00 a week for the Program (“Program Fee”); if County Schools revert to hybrid schooling, said Program Fee shall be decreased to $45.00 - $90.00 per week, based on the Program being conducting for three (3) days per week 7. Not provide transportation to or from the Property for Program participants 8. Work collaboratively with County to assess on-going Program participant needs and evaluate Program effectiveness 9. Conduct required safety drills, COVID protocols, and provide documentation of drills as required by State licensing 10. Provide refrigerator and file cabinet for storage 11. Supply all Program supplies (excluding food, which Pittsylvania County Schools will provide) 12. Be responsible for all cleaning of the Property and cleaning supplies 13. Be allowed to use the Property’s gym roughly 85% of time Property is being used 14. Acknowledge that Program participants may be required to change rooms depending on Property scheduling 15. Agree to pay for any damage to the Property caused during the Program VI. HOLD HARMLESS/INDEMNIFICATION; INSURANCE 1. INDEMNIFICATION. YMCA agrees to indemnify, defend, and hold harmless the County, its Board of Supervisors, officers, agents, employees, and volunteers from and against any and all claims, costs, demands, expenses (including attorney’s fees), losses, damages, injuries, and liabilities arising from any accident, death, or injury whatsoever or however caused to any person or property, because of, arising out of, or related to the active negligence of YMCA while Program participants are attending this Program at Property. It is understood that such indemnity shall survive the termination of this MOU. 2. INSURANCE. As part of, but without limiting the hold harmless provision above, YMCA shall, during this MOU’s term, carry a general liability insurance policy with a reputable insurer having an A.M. Best rating of A- or better, with limits of ONE MILLION DOLLARS ($1,000,000) per occurrence and TWO MILLION DOLLARS ($2,000,000) aggregate. Certificate of Insurances evincing the same shall be provided to the County by the YMCA within fifteen (15) days of MOU execution. VII. CERTIFICATIONS AND BACKGROUND CHECKS. YMCA acknowledges that as a condition of this Agreement, it must certify any employee of YMCA, nor any other person who will 7.i.a Packet Pg. 58 Attachment: MOU YMCA-Pittsylvania County Childcare 2020 (2155 : County/Danville YMCA Partnership MOA Ratification (Staff Contact: Mark Page 3 of 6 provide services under this Agreement and will have direct contact with a Program participant, has not been convicted of a felony or any offense involving the sexual molestation or physical or sexual abuse or rape of a child. YMCA further acknowledges that such certification shall be binding on YMCA throughout the term of this Agreement, including renewals or extensions thereof, and agrees to provide immediate notice to the County of any event which might render such certification untrue, including the arrest, indictment, or investigation of any individual providing such services. Per Virginia Code § 22.1-296.2, YMCA shall conduct criminal background checks of its employees and student volunteers and, upon receipt of said background checks, certify to the County that no employee or volunteer who will be working with Program participants have been convicted of a violent or serious felony as defined by the aforementioned statute. VIII. IT IS MUTUALLY UNDERSTOOD AND AGREED BY AND BETWEEN THE PARTIES THAT: 1. VIRGINIA FREEDOM OF INFORMATION ACT (“FOIA”). Any information furnished to the County under this MOU may be subject to FOIA. 2. MODIFICATION. Modifications within the scope of the MOU shall be made by mutual consent of the Parties, by the issuance of a written modification, signed and dated by all Parties, prior to any changes being made. 3. NOTICE. Any notice or communication required or permitted under this MOU shall be sufficiently given if delivered in person or by certified mail, return receipt requested, to the address set below or to such other address as one (1) Party may have furnished to the other in writing: A. County: Pittsylvania County, Virginia c/o County Administrator County Administration Building 1 Center Street Chatham, Virginia 24531 B. YMCA: Danville Family YMCA c/o CEO 215 Riverside Drive Danville, Virginia 24540 4. GOVERNING LAW, VENUE, MEDIATION, LEGAL FEES/COSTS: 7.i.a Packet Pg. 59 Attachment: MOU YMCA-Pittsylvania County Childcare 2020 (2155 : County/Danville YMCA Partnership MOA Ratification (Staff Contact: Mark Page 4 of 6 A. Governing Law. This MOU shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia. B. Venue. If legal action by either Party is necessary for or with respect to the enforcement of any or all of the terms and conditions hereof, then exclusive venue therefore shall lie in Pittsylvania County, Virginia. C. Mediation: (i) Good faith mediation shall be a condition precedent to the filing of any litigation in law or equity by either Party against the other Party relating to this MOU. Before the remedies provided for in this Section may be exercised by either Party, such Party shall give written notice to the other Party that such Party believes that an event of default or impasse under this MOU may have occurred, specifying the circumstances constituting the event of default or impasse in sufficient detail that the other Party will be fully advised of the nature of the event of default or impasse. The responding Party shall prepare and serve a written response thereto within ten (10) business days of receipt of such notice. A meeting shall be held within ten (10) business days after the response between the Parties to attempt in good faith to negotiate a resolution of the dispute. (ii) If the Parties are unable to resolve the dispute through the above process, the Parties shall attempt to resolve the controversy by engaging a single mediator, experienced in the subject matter, to mediate the dispute. The mediator shall be mutually selected by the Parties, to the controversy and conduct mediation at a location to be agreed upon by the Parties or absent agreement, by the mediator. Within two (2) business days of selection, the mediator shall be furnished copies of the notice, this MOU, response, and any other documents exchanged by the Parties. If the Parties and the mediator are unable to settle the same within thirty (30) days from selection, or such other time as the Parties agree, the mediator shall make a written recommendation as to the resolution of the dispute. Each Party, in its sole discretion, shall accept or reject such recommendation in writing within ten (10) days. Should the Parties be unable to agree upon a single mediator within five (5) business days of the written response of the responding Party, the Parties jointly, shall agree upon the selection of a neutral third-party agreed upon by the Parties, to appoint a mediator, experienced and knowledgeable in the matters which are the subject of the dispute. The costs of the Mediator and the mediation shall be shared equally by the Parties to the dispute. (iii) Notwithstanding the preceding paragraphs, the Parties reserve the right to file suit or pursue litigation. The Parties consent to selection of a mediator by any Court shall not constitute consent to jurisdiction of such court or waiver of defenses as to venue or jurisdiction. D. Legal Fees/Costs. At all times under this MOU, each Party shall be responsible for its own legal fees and costs. 7.i.a Packet Pg. 60 Attachment: MOU YMCA-Pittsylvania County Childcare 2020 (2155 : County/Danville YMCA Partnership MOA Ratification (Staff Contact: Mark Page 5 of 6 5. ENTIRE AGREEMENT. This MOU contains the entire agreement of the Parties, and there are no other promises or conditions in any other agreement, whether oral or written, concerning the subject matter of this MOU. This MOU supersedes any prior written or oral agreements between the Parties. 6. INVALID/UNENFORCEBALE PROVISIONS. If any provision of this MOU is held to be invalid or unenforceable for any reason, the remaining provisions will continue to be valid and enforceable. If a Court finds that any provision of this MOU is invalid or unenforceable, but that by limiting such provision it would become valid and enforceable, then such provision will be deemed to be written, construed, and enforced as so limited. 7. WAIVER. The failure of either Party to enforce any provision of this MOU shall not be construed as a waiver or limitation of that Party's right to subsequently enforce and compel strict compliance with every provision of this MOU. 8. RULE OF CONSTRUCTION WAIVER. The rule construction or interpretation against the drafter is waived. The MOU shall be deemed as if it were drafted by both Parties in a mutual effort. 9. SUCCESSION. This MOU shall inure to the benefit of, and shall bind the heirs, successors, and assigns of the Parties. 10. ASSIGNMENT. No assignment of YMCA’s rights under this MOU shall be made without the County’s prior written consent. IN WITNESS WHEREOF, the Parties hereto have executed this MOU as of the last date written below. PITTSYLVANIA COUNTY, VIRGINIA By:_______________________________________(SEAL) Print:_____________________________________ Title:_____________________________________ Date:_____________________________________ APPROVED AS TO FORM _________________________ J. Vaden Hunt, Esq. Pittsylvania County Attorney 7.i.a Packet Pg. 61 Attachment: MOU YMCA-Pittsylvania County Childcare 2020 (2155 : County/Danville YMCA Partnership MOA Ratification (Staff Contact: Mark Page 6 of 6 THE DANVILLE FAMILY YMCA By:_______________________________________(SEAL) Print:_____________________________________ Title:_____________________________________ Date:_____________________________________ 7.i.a Packet Pg. 62 Attachment: MOU YMCA-Pittsylvania County Childcare 2020 (2155 : County/Danville YMCA Partnership MOA Ratification (Staff Contact: Mark Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Wayside Park Right-of-Way Take/Easement Deed of Gift Execution Approval (Staff Contact: Mark W. Moore) Staff Contact(s): Mark W. Moore Agenda Date: September 15, 2020 Item Number: 7.j Attachment(s): VDOT Right of Way Deed Signed Reviewed By: SUMMARY: Earlier this year, the County was awarded a $250,000 Virginia Department of Transportation (“VDOT”) Recreational Access Grant (no match required) to widen the Wayside Park entrance road. VDOT also plans to rename the road Wayside Park Road and take it into their system for future maintenance purposes. This action will require the County convey a Right-of-Way Take/Easement Deed of Gift for the road (“Deed”). For your reference and review, said Deed is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends the Board execute the attached Deed as presented. MOTION: “I make a Motion to execute the Deed as presented.” 7.j Packet Pg. 63 7.j.a Packet Pg. 64 Attachment: VDOT Right of Way Deed Signed (2156 : Wayside Park Right of Way Take/Easement Deed of Gift Approval (Staff Contact: Mark W. 7.j.a Packet Pg. 65 Attachment: VDOT Right of Way Deed Signed (2156 : Wayside Park Right of Way Take/Easement Deed of Gift Approval (Staff Contact: Mark W. 7.j.a Packet Pg. 66 Attachment: VDOT Right of Way Deed Signed (2156 : Wayside Park Right of Way Take/Easement Deed of Gift Approval (Staff Contact: Mark W. 7.j.a Packet Pg. 67 Attachment: VDOT Right of Way Deed Signed (2156 : Wayside Park Right of Way Take/Easement Deed of Gift Approval (Staff Contact: Mark W. 7.j.aPacket Pg. 68Attachment: VDOT Right of Way Deed Signed (2156 : Wayside Park Right of Way Take/Easement Deed of Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Budget Amendments/Appropriations (Staff Contact: Kimberly G. Van Der Hyde) Staff Contact(s): Kimberly G. Van Der Hyde Agenda Date: September 15, 2020 Item Number: 7.k Attachment(s): Reviewed By: SUMMARY: Several County Budget Amendments need to be considered for approval and appropriation to the FY2020-2021 County Budget. These Amendments include: a.) Clerk of Court: The Clerk of Court’s Office collects payments from citizens concerning court related matters. It is the Clerk’s responsibility to remit these payments to the State, however; the Clerk can retain a certain amount of these funds to help offset the cost of producing and maintaining documents. These amounts are appropriated back to the Clerk’s annual Budget to cover these expenditures. At June 30, a total of $23,542.26 remained in this account. This total needs to be appropriated to the FY2021 County Budget to be used for Clerk expenditures. b.) Dilapidated Structure: An expenditure line item was established in the Zoning Budget to cover the removal of dilapidated structures in the County. A total of $20,000 remained in this line item at June 30. This amount needs to be appropriated to the FY2021 County Budget and the total amount in this line item needs to be transferred to the Capital Improvements Budget so future carryover amounts need not be approved each year. c.) Cell Tower Closeout: Final acceptance of the E911 Project was completed in August 2020. As such, a total of $8,046.04 was needed to finish out the Project. Several Change Orders occurred during this Project, one (1) of which was needed to firm up tower foundations to accept additional equipment from AT&T and Verizon. Both entities paid their perspective shares of this cost but one-third (1/3) of the cost was to be paid by the County. Therefore, it is necessary to transfer this remaining amount to close out the Project. d.) Dangerous Dog Fund: A Fund for housing dangerous dog fees paid by dangerous dog owners was established in the Animal Fund (Fund 245). Since the Pet Center was opened and is now accepting payments at the Facility, this Fund is used exclusively for the Pet Center. A total of $1,400.00 currently exists in the Fund. This amount needs to be appropriated to the FY2021 County Budget and transferred to the Animal Control Operating Budget to cover the cost of dangerous dog fees charged by the State for these animals. 7.k Packet Pg. 69 e.) Animal Friendly Plate Revenue: A total of $254.18 remained in the Animal Friendly Plate Revenue Fund at June 30. These funds are used for the spaying/neutering of County animals. These funds need to be appropriated to the FY2021 County Budget and will be added to future revenues anticipated from the sale of Animal Friendly Plates for controlling the County pet population. FINANCIAL IMPACT AND FUNDING SOURCE: There is no financial impact concerning the Budget Amendments listed above since they have all been previously funded in the FY2020 County Budget. RECOMMENDATION: County Staff recommends the Board approve the items as listed above. MOTION: “I make a Motion to approve the Budget Amendments as listed above.” 7.k Packet Pg. 70 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Capital Improvements Project List Approval (Staff Contact: Kimberly G. Van Der Hyde) Staff Contact(s): Kimberly G. Van Der Hyde Agenda Date: September 15, 2020 Item Number: 7.l Attachment(s): CIP Fund.Fund 310 Economic Development.Fund 325 Landfill.Fund 520 Reviewed By: SUMMARY: Section 8 of the Budget Resolution, passed on April 2, 2020, covers appropriations for Capital Projects. As the Section states, “appropriations designated for Capital Projects will not lapse at the end of the Fiscal Year, but shall remain appropriated until the completion of the Project or until the Board of Supervisors, by appropriate Ordinance or Resolution, changes or eliminates the appropriation.” For the Board’s reference and review, attached is a list of Capital Improvement Projects that existed in the Capital Improvements Fund (Fund 310), Economic Development Fund (Fund 325), and the Landfill Fund (Fund 520) in the FY2020 Budget, along with new Projects that were included in the FY2021 Budget. FINANCIAL IMPACT AND FUNDING SOURCE: Funding for these Projects were established in the FY2020 and FY2021 Budgets. Therefore, no additional funds are needed to cover these Projects. RECOMMENDATION: County Staff recommends the Board approved the attached Capital Improvement Projects as presented. MOTION: “I make a Motion to approve the attached Capital Improvement Project as presented.” 7.l Packet Pg. 71 BEGINNING ACCOUNT ACCOUNT BALANCE AVAILABLE NUMBER DESCRIPTION AS OF 7-01-20 BALANCE COMPUTER - CAPITAL OUTLAY - 094100 310-4-094100-8117 COMPUTER ACCESSORIES - 310-4-094100-8118 FINANCIAL MGT SYSTEM 17,585.13 17,585.13 C/O 310-4-094100-81181 HR SOFTWARE 28,800.00 28,800.00 C/O 310-4-094100-8121 IT SERVER/NETWORK UPGRADE 10,000.00 10,000.00 NEW TOTAL COMPUTER - CAPITAL OUTLAY - 094100 56,385.13 56,385.13 BUILDING AND GROUNDS - CAPITAL OUTLAY - 094130 310-4-094130-8158 BUILDING & GROUNDS IMPROVEMENTS 229,977.68 229,977.68 159,977.68 C/O TOTAL - BLDG AND GROUNDS - CAPITAL OUTLAY - 094130 229,977.68 229,977.68 70,000 NEW FIRE & RESCUE - CAPITAL OUTLAY - 094135 310-4-094135-8102 MEDICAL EQUIPMENT 45,893.58 45,893.58 10,000 NEW, 35,893.58 C/O 310-4-094135-81021 SCBA PACKS & ACCESSORIES 18,034.77 18,034.77 18,034.77 C/O 310-4-094135-810211 SCBA CYLINDER REPLACEMENT 41,704.73 41,704.73 15,000 NEW, 26,704.73 C/O 310-4-094135-810212 PERSONAL PROTECTIVE EQUIPMENT 13,000.00 13,000.00 NEW 310-4-094135-810215 FIRE & RESCUE CAPITAL RESERVE 16,352.96 16,352.96 C/O 310-4-094135-81022 TRAINING CENTER EQUIPMENT 30,000.00 30,000.00 C/O 310-4-094135-81051 FIRE ENGINE - VOLUNTEER 280,000.00 280,000.00 NEW 310-4-094135-810511 AMBULANCE - VOLUNTEER 361,995.00 361,995.00 180,000 NEW, 181,995 C/O 310-4-094135-810512 FIRE & RESCUE APPARATUS - TOTAL - FIRE & RESCUE-CAPITAL OUTLAY-094135 806,981.04 806,981.04 498,000 NEW, 308,981.04 C/O COMMUNITY & IND DEV - CAPITAL OUTLAY - 094150 310-4-094150-8186 COURTHOUSE FACILITY/JAIL STUDY 166,117.70 166,117.70 C/O 310-4-094150-81862 COMMUNITY BASED CORRECTION PLAN STUDY 100,000.00 100,000.00 NEW 310-4-094150-819175 VOTING EQUIPMENT 8,500.00 8,500.00 NEW 310-4-094150-819188 SCHOOL PARKS IMPROVEMENT MATCH - 310-4-094150-819189 WAYSIDE PARK IMPROVEMENTS - 310-4-094150-81919 GRETNA LIBRARY RENOVATIONS 121,200.00 121,200.00 NEW 310-4-094150-9100 TRANSFERS TO OTHER FUNDS - TOTAL - COMMUNITY & IND DEV - CAPITAL OUTLAY - 094150 395,817.70 395,817.70 PARKS & RECREATION - CAPITAL OUTLAY - 094175 310-4-094175-8102 RECREATION EQUIPMENT 15,000.00 15,000.00 NEW 310-4-094175-819188 SCHOOL PARKS IMPROVEMENTS 15,000.00 15,000.00 NEW 310-4-094175-819189 WAYSIDE PARK IMPROVEMENTS 78,000.00 78,000.00 NEW TOTAL PARKS & RECREATION - CAP. OUTLAY - 094175 108,000.00 108,000.00 GRAND TOTAL - FUND 310 1,597,161.55 1,597,161.55 TRANSFER FROM GENERAL FUND (911,450.00) (911,450.00) ELECTORAL BOARD REVENUE (4,250.00) (4,250.00) VA TOURISM CORPORATION 1,500.00 1,500.00 Total Cash Available 682,961.55 682,961.55 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CAPITAL IMPROVEMENTS FUND FUND 310 BALANCES AS OF 7-1-20 7.l.a Packet Pg. 72 Attachment: CIP Fund.Fund 310 (2152 : Capital Improvements Project List Approval) BEGINNING ACCOUNT ACCOUNT BALANCE AVAILABLE FUNDING NUMBER DESCRIPTION 7/1/2020 BALANCE SOURCE INDUSTRIAL DEVELOPMENT - 081500 325-4-081500-5302 Fire Insurance 18,504.02 18,504.02 18,500 NEW, 4.02 C/O 325-4-081500-8222 Industrial Incentives 1,394,328.00 1,394,328.00 250,000 NEW, 1,144,328 C/O 325-4-081500-8223 Industrial Prospects 32,638.86 32,638.86 C/O 325-4-081500-8228 RIFA Shared Cost 75,000.00 75,000.00 NEW 325-4-081500-8230 Shared Tax-City of Danville 290,437.37 290,437.37 150,000 NEW, 140,437.37 C/O 325-4-081500-8232 Southside VA Economic Development Partner 28,000.00 28,000.00 NEW 325-4-081500-82322 Economic Development Strategy 6,333.31 6,333.31 C/O 325-4-081500-8233 SR RIFA Shared Cost 101,000.00 101,000.00 61,000 NEW, 40,000 C/O TOTAL INDUSTRIAL DEVELOPMENT-081500 1,946,241.56 1,946,241.56 1,363,741.56 LOCAL C/O 582,500.00 GF Contribution HURT-KLOPMAN MILLS WATER/SEWER - 816001 325-4-816001-3150 Admin. & Legal - - 325-4-816001-3163 Consultants - Engineering - 325-4-816001-8212 Construction 5,807.84 5,807.84 TOTAL HURT-KLOPMAN MILLS WATER/SEWER - 816001 5,807.84 5,807.84 5,807.84 LOCAL C/O VA BROWNFIELD/EC REDEV ASSIST - 816003 325-4-816003-8216 Property Improvements 49,900.00 49,900.00 49,900.00 VA BRUMFIELD TOTAL VA BROWNFIELD/EC REDEV ASSIST - 816003 49,900.00 49,900.00 VBSRP GRANT - 816004 325-4-816004-82161 Berry Hill Industrial Improvements 1,400.00 1,400.00 325-4-816004-82162 SOVA Multimodal Park Improvements 5,000.00 5,000.00 6,400.00 C/O TOTAL VBSRP GRANT - 816004 6,400.00 6,400.00 SVMP PARK - 816005 325-4-816005-8216 Utilities Design 150,000.00 150,000.00 150,000.00 C/O TOTAL SVMP PARK - 816005 150,000.00 150,000.00 CANE CREEK-DESIGN BUILD SHELL BLDG - 816007 325-4-816007-3163 Consultants-Engineering - 325-4-816007-8212 Construction 1,500,000.00 1,500,000.00 TOTAL CANE CREEK-DESIGN BUILD SHELL BLDG-816007 1,500,000.00 1,500,000.00 1,500,000.00 TICRC C/O SCS BROADBAND INITIATIVE-816008 325-4-816008-82163 Tower Improvements-Broadband 442,605.65 442,605.65 442,605.65 TIC C/O TOTAL SCS BROADBAND INITIATIVE-816008 442,605.65 442,605.65 GRAND TOTAL-FUND 325 4,100,955.05 4,100,955.05 4,100,955.05 Tobacco Commission Funds (1,942,605.65) (1,942,605.65) Tobacco Commission-2019 Expenses not Drawn General Fund Contribution Not Rec'd (582,500.00) (582,500.00) Lease Revenue Funds VA Brownfield (49,900.00) (49,900.00) IDA Reimbursement for DCC DRF-Regional Economic Dev Fund - BALANCE PER TREASURER 1,525,949.40 1,525,949.40 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS INDUSTRIAL DEVELOPMENT FUND (325) AUDIT OF FUNDS BALANCE AS OF 7-1-20 7.l.b Packet Pg. 73 Attachment: Economic Development.Fund 325 (2152 : Capital Improvements Project List Approval) BEGINNING ACCOUNT ACCOUNT BALANCE AVAILABLE NUMBER DESCRIPTION AS OF 7-01-20 BALANCE SOLID WASTE - CAPITAL OUTLAY - 094110 520-4-094110-8123 ROLL-OFF/FRONT LOADER TRUCK 213,714.14 213,714.14 NEW $165,000/C/O $48714.14 520-4-094110-8125 LANDFILL EQUIPMENT/TRUCKS 22,500.00 22,500.00 NEW $22,500 520-4-094110-81301 NEW COMPACTOR SITE 529,828.07 529,828.07 NEW $350,000/C/O $179,828.07 520-4-094110-8133 COMPACTOR SITE IMPROVEMENT 260,197.00 260,197.00 NEW $250,000/C/O $10,197 520-4-094110-8137 GAS WELL INSTALLATION 13,448.00 13,448.00 C/O TOTAL - SOLID WASTE - CAPITAL OUTLAY - 094110 1,039,687.21 1,039,687.21 LANDFILL - CAPITAL OUTLAY - 094120 520-4-094120-8139 LANDFILL CLOSURE 31,995.04 31,995.04 C/O 520-4-094120-8146 ENGINEERING 73,475.15 73,475.15 C/O 520-4-094120-81461 GROUND WATER MONITORING WELLS 65,338.66 65,338.66 C/O TOTAL - LANDFILL- CAPITAL OUTLAY - 094120 170,808.85 170,808.85 GRAND TOTAL 1,210,496.06 1,210,496.06 TO BE FUNDED BY SOLID WASTE HOUSEHOLD FEE (787,500.00) (787,500.00) TOTAL CARRYOVER AMOUNT 422,996.06 422,996.06 PITTSYLVANIA COUNTY BOARD OF SUPERVISORS CAPITAL IMPROVEMENTS FUND FUND 520 BALANCES AS OF 7-01-20 7.l.c Packet Pg. 74 Attachment: Landfill.Fund 520 (2152 : Capital Improvements Project List Approval) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: 911 Education Grant (Staff Contact: Christopher C. Slemp) Staff Contact(s): Christopher C. Slemp Agenda Date: September 15, 2020 Item Number: 7.m Attachment(s): Reviewed By: SUMMARY: The PSAP Grant Program is a multi-million-dollar Grant Program (“Program”) administered by the Virginia 9-1-1 Services Board. The Program’s purpose is to financially assist Virginia primary PSAPs with the purchase of equipment and services that support the continuity and enhancement of wireless E-911. The Education Grant funds additional education opportunities for 911 Centers. In the past, the County has normally received this Grant with no match. This year, the County has an opportunity to receive up to $3,000 with no match. FINANCIAL IMPACT AND FUNDING SOURCE: None. This is additional training money. RECOMMENDATION: County Staff recommends the Board approve the Grant as presented. MOTION: “I make a Motion to approve the Grant as presented.” 7.m Packet Pg. 75 Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Resolution # 2020-09-06 (Gretna Fire and Rescue Tax Exempt Financing Utilization Authorization) Adoption (Staff Contact: Christopher C. Slemp) Staff Contact(s): Christopher C. Slemp Agenda Date: September 15, 2020 Item Number: 7.n Attachment(s): Gretna 2020-09-06 Gretna Fire and Rescue Reviewed By: SUMMARY: The Federal Government, via the Internal Revenue Service (“IRS”), grants local governments up to ten million dollars ($10,000,000) annually in Tax-Exempt Bonds (“TEB”) for financing public needs. Gretna Fire and Rescue (“Gretna”) desires to utilize up to, but not exceeding, $304,000 of the County’s TEB financing capacity for the purchase of one (1) 2020 Ram 5500 Road Rescue Ambulance. For the Board’s review and consideration, attached is Resolution # 2020-09-06 supporting Gretna’s related request. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: Subject to legal review by Gretna’s attorney, County Staff recommends the Board approve attached Resolution # 2020-09-06 as presented. MOTION: “I make a Motion to adopt attached Resolution # 2020-09-06 as presented.” 7.n Packet Pg. 76 7.n.a Packet Pg. 77 Attachment: Gretna (2173 : Resolution # 2020-09-06 (Gretna Fire and Rescue Tax Exempt Financing Utilization Authorization) Adop) 7.n.a Packet Pg. 78 Attachment: Gretna (2173 : Resolution # 2020-09-06 (Gretna Fire and Rescue Tax Exempt Financing Utilization Authorization) Adop) 7.n.a Packet Pg. 79 Attachment: Gretna (2173 : Resolution # 2020-09-06 (Gretna Fire and Rescue Tax Exempt Financing Utilization Authorization) Adop) 7.n.a Packet Pg. 80 Attachment: Gretna (2173 : Resolution # 2020-09-06 (Gretna Fire and Rescue Tax Exempt Financing Utilization Authorization) Adop) 7.n.aPacket Pg. 81Attachment: Gretna (2173 : Resolution # 2020-09-06 (Gretna Fire and Rescue Tax Exempt Financing PITTSYLVANIA COUNTY BOARD OF SUPERVISORS RESOLUTION # 2020-09-06 ______________________________________________________________________________ RESOLUTION SUPPORTING GRETNA FIRE AND RESCUE’S UTILIZATION OF TAX-EXEMPT FINANCING ______________________________________________________________________________ VIRGINIA: At a meeting to the Pittsylvania County Board of Supervisors (“Board”) on Tuesday, September 15, 2020, at the Chatham Community Center, Gallery Room, 115, Center Street, Chatham, Virginia 24531, the following Resolution was presented and adopted: WHEREAS, the Board, under the United States Internal Revenue (“IRS”) Code, receives a ten (10) million-dollar allocation for tax exempt bonds each year beginning January 1; and WHEREAS, said tax-exempt bonds cover boards, agencies, and commissions serving under or at the Board’s authorization; and WHEREAS, Gretna Fire and Rescue Department (“Gretna”) is an authorized Volunteer Fire and Rescue Department identified in Pittsylvania County Code §§ 31-2.1 and 31.2a; thereby, authorizing it to participate in tax-exempt financing for equipment utilized by it for a public use; and WHEREAS, Gretna desires to utilize tax-exempt bonds in an amount not to exceed $304,000.00 to finance, for public purpose and use, the purchase of one (1) 2020 Ram 5500 Road Rescue Ambulance; and WHEREAS, Gretna held a public hearing on August 31, 2020, on the potential utilization of said tax-exempt financing, after legally publishing the notice as required by IRS Code. NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Board hereby approves Gretna’s utilization of tax-exempt bonds for financing in an amount not to exceed $304,000.00 to finance, for public purpose and use, the purchase of one (1) 2020 Ram 5500 Road Rescue Ambulance; and BE IT FURTHER RESOLVED, that a copy of this Resolution be forwarded to Gretna to supplement its financing requirements. Given under my hand this 15th day of September, 2020. __________________________________________ Robert (“Bob”) W. Warren, Chairman Pittsylvania County Board of Supervisors __________________________________________ David M. Smitherman, Clerk 7.n.b Packet Pg. 82 Attachment: 2020-09-06 Gretna Fire and Rescue (2173 : Resolution # 2020-09-06 (Gretna Fire and Rescue Tax Exempt Financing Utilization Pittsylvania County Board of Supervisors 7.n.b Packet Pg. 83 Attachment: 2020-09-06 Gretna Fire and Rescue (2173 : Resolution # 2020-09-06 (Gretna Fire and Rescue Tax Exempt Financing Utilization Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Rezoning Case R-20-016; Callands-Gretna Election District; R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Supervisor Farmer) Staff Contact(s): Emily S. Ragsdale Agenda Date: September 15, 2020 Item Number: 10.A.1 Attachment(s): MAYHEW - CASE R-20-016 MAYHEW - CASE R-20-016 MAP Reviewed By: SUMMARY: In Case R-20-016, Bryan Scott Mayhew, Petitioner, has petitioned to rezone 1.25 acres from R- 1, Residential Suburban Subdivision District, to A-1, Agricultural District (to combine with his adjacent parcel of land zoned A-1). The parcel is located on Ben Annie Road in the Callands- Gretna Election District. Once the property is rezoned, all uses listed under Pittsylvania County Code § 35-178 are permitted. The Planning Commission, with no opposition, recommended granting the Petitioner’s request. The County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: County Staff recommends approval of the request to rezone the subject property from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property lines to be adjusted. The subject property is adjacent to properties currently zoned A-1, Agricultural District and the rezoning would be consistent with the County’s Comprehensive Plan. MOTION: “In Case R-20-2016, I make a Motion to approve the rezoning of the subject property from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property lines to be adjusted, because the subject property is adjacent to properties currently zoned A-1 and the rezoning would be consistent with the County’s Comprehensive Plan.” 10.A.1 Packet Pg. 84 10.A.1.a Packet Pg. 85 Attachment: MAYHEW - CASE R-20-016 (2168 : Public Hearing: Rezoning Case R-20-016) 10.A.1.a Packet Pg. 86 Attachment: MAYHEW - CASE R-20-016 (2168 : Public Hearing: Rezoning Case R-20-016) 10.A.1.a Packet Pg. 87 Attachment: MAYHEW - CASE R-20-016 (2168 : Public Hearing: Rezoning Case R-20-016) 10.A.1.a Packet Pg. 88 Attachment: MAYHEW - CASE R-20-016 (2168 : Public Hearing: Rezoning Case R-20-016) 10.A.1.a Packet Pg. 89 Attachment: MAYHEW - CASE R-20-016 (2168 : Public Hearing: Rezoning Case R-20-016) 10.A.1.a Packet Pg. 90 Attachment: MAYHEW - CASE R-20-016 (2168 : Public Hearing: Rezoning Case R-20-016) 10.A.1.a Packet Pg. 91 Attachment: MAYHEW - CASE R-20-016 (2168 : Public Hearing: Rezoning Case R-20-016) 10.A.1.a Packet Pg. 92 Attachment: MAYHEW - CASE R-20-016 (2168 : Public Hearing: Rezoning Case R-20-016) 10.A.1.a Packet Pg. 93 Attachment: MAYHEW - CASE R-20-016 (2168 : Public Hearing: Rezoning Case R-20-016) 10.A.1.a Packet Pg. 94 Attachment: MAYHEW - CASE R-20-016 (2168 : Public Hearing: Rezoning Case R-20-016) Legend Assessed Parcels Parcel ID Number Parcels Address Points Route Numbers Appeals Rezoning Signs Special Uses Variances Zoning Unknown A-1 = Agricultural District B-1 = Business District, Limited B-2 = Business District, General C-1 = Conservation District DZ = Double Zoned Parcels M-1 = Industrial District, Light Industry M-2 = Industrial District, Heavy Industry MHP = Residential Manuf. Housing Park District R-1 = Residential Suburban Subdivision District RC-1 = Residential Combined Subdivision Distric RE = Residential Estates District RMF = Residential Multi-Family Subdivision Distric RPD = Residential Planned Development District TZ = Town Zoning UK = Unknown County Boundary Title: MAYHEW - CASE R-20-016 Date: 7/23/2020 DISCLAIMER:This drawing is neither a legally recorded map nor a survey and is not intended to be used as such. The information displayed is a compilation of records, information, and data obtained from various sources, and Pittsylvania County is not responsible for its accuracy or how current it may be. 10.A.1.b Packet Pg. 95 Attachment: MAYHEW - CASE R-20-016 MAP (2168 : Public Hearing: Rezoning Case R-20-016) Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Rezoning Case R-20-017; Carol and Roger Hobbs; R-1, Residential Suburban Subdivision District and RC-1, Residential Combined Subdivision District, to A-1, Agricultural District (Supervisor Scearce) Staff Contact(s): Emily S. Ragsdale Agenda Date: September 15, 2020 Item Number: 10.A.2 Attachment(s): HOBBS - CASE R-20-017 HOBBS - CASE R-20-017 MAP Reviewed By: SUMMARY: In Case R-20-017, Carol A. Holley Hobbs and Roger Edward Hobbs, Petitioners, have petitioned to rezone 7.26 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District. They are also petitioning to rezone two (2) parcels of land, a total of 30.03 acres, from RC-1, Residential Combined Subdivision District, to A-1, Agricultural District (to resubdivide the properties into three (3) lots). The parcels are located on Meadowview Drive in the Westover Election District. Once the properties are rezoned, all uses listed under Pittsylvania County Code § 35-178 are a permitted use. The Planning Commission, with no opposition, recommended granting the Petitioners’ request. The County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: In Case R-20-017, County Staff recommends approval of the request to rezone the subject properties from R-1, Residential Suburban Subdivision District, and RC-1, Residential Combined Subdivision District, to A-1, Agricultural District, to allow the properties to be combined and property lines to be redrawn. The subject properties are adjacent to properties currently zoned A-1, and the proposed rezoning would be consistent with the County’s Comprehensive Plan. MOTION: “I Case R-20-017, I make a Motion to rezone the subject properties from R-1 Residential Suburban Subdivision District, and RC-1, Residential Combined Subdivision District, to A-1, Agricultural District, to allow the properties to be combined and property lines to be redrawn, because the subject properties are adjacent to properties currently zoned A-1, and the proposed rezoning would be consistent with the County’s Comprehensive Plan.” 10.A.2 Packet Pg. 96 10.A.2.a Packet Pg. 97 Attachment: HOBBS - CASE R-20-017 (2169 : Public Hearing: Rezoning Case R-20-017 Carol and Roger Hobbs) 10.A.2.a Packet Pg. 98 Attachment: HOBBS - CASE R-20-017 (2169 : Public Hearing: Rezoning Case R-20-017 Carol and Roger Hobbs) 10.A.2.a Packet Pg. 99 Attachment: HOBBS - CASE R-20-017 (2169 : Public Hearing: Rezoning Case R-20-017 Carol and Roger Hobbs) 10.A.2.a Packet Pg. 100 Attachment: HOBBS - CASE R-20-017 (2169 : Public Hearing: Rezoning Case R-20-017 Carol and Roger Hobbs) 10.A.2.a Packet Pg. 101 Attachment: HOBBS - CASE R-20-017 (2169 : Public Hearing: Rezoning Case R-20-017 Carol and Roger Hobbs) 10.A.2.a Packet Pg. 102 Attachment: HOBBS - CASE R-20-017 (2169 : Public Hearing: Rezoning Case R-20-017 Carol and Roger Hobbs) 10.A.2.a Packet Pg. 103 Attachment: HOBBS - CASE R-20-017 (2169 : Public Hearing: Rezoning Case R-20-017 Carol and Roger Hobbs) 10.A.2.a Packet Pg. 104 Attachment: HOBBS - CASE R-20-017 (2169 : Public Hearing: Rezoning Case R-20-017 Carol and Roger Hobbs) 10.A.2.a Packet Pg. 105 Attachment: HOBBS - CASE R-20-017 (2169 : Public Hearing: Rezoning Case R-20-017 Carol and Roger Hobbs) 10.A.2.a Packet Pg. 106 Attachment: HOBBS - CASE R-20-017 (2169 : Public Hearing: Rezoning Case R-20-017 Carol and Roger Hobbs) Legend Assessed Parcels Parcel ID Number Parcels Address Points Route Numbers Appeals Rezoning Signs Special Uses Variances Zoning Unknown A-1 = Agricultural District B-1 = Business District, Limited B-2 = Business District, General C-1 = Conservation District DZ = Double Zoned Parcels M-1 = Industrial District, Light Industry M-2 = Industrial District, Heavy Industry MHP = Residential Manuf. Housing Park District R-1 = Residential Suburban Subdivision District RC-1 = Residential Combined Subdivision Distric RE = Residential Estates District RMF = Residential Multi-Family Subdivision Distric RPD = Residential Planned Development District TZ = Town Zoning UK = Unknown County Boundary Title: HOBBS - CASE R-20-017 Date: 7/23/2020 DISCLAIMER:This drawing is neither a legally recorded map nor a survey and is not intended to be used as such. The information displayed is a compilation of records, information, and data obtained from various sources, and Pittsylvania County is not responsible for its accuracy or how current it may be. 10.A.2.b Packet Pg. 107 Attachment: HOBBS - CASE R-20-017 MAP (2169 : Public Hearing: Rezoning Case R-20-017 Carol and Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Rezoning Case R-20-018; Tony and Debbie Wilson; Westover Election District; R-1, Residential Suburban Subdivision District, to B-2, Business District, General (Supervisor Scearce) Staff Contact(s): Emily S. Ragsdale Agenda Date: September 15, 2020 Item Number: 10.A.3 Attachment(s): WILSON - CASE R-20-018 WILSON - CASE R-20-018 MAP (2) (002) WILSON - CASE R-20-018 MAP Reviewed By: SUMMARY: In Case R-20-018, Tony and Debbie Wilson, Petitioners, have petitioned to rezone 1.31 acres from R-1, Residential Suburban Subdivision District, to B-2, Business District, General (to allow the single family dwelling located on the property to be used as an office for their construction business). The parcel is located on Fall Creek Drive in the Westover Election District. Once the property is rezoned, all uses listed under Pittsylvania County Code § 35-365 are permitted. The Planning Commission, with no opposition, recommended granting the Petitioners’ request. The County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: In Case R-20-018, County Staff recommends approval of the request to rezone the subject property from R-1, Residential Suburban Subdivision District, to B-2, Business District, General, to allow for the property to be used as an office for their construction business. The subject property is adjacent to properties currently zoned B-2, Business District, General, and the rezoning would be consistent with the County’s Comprehensive Plan. MOTION: “In Case R-20-018, I make a Motion to approve the request to rezone the subject property from R-1, Residential Suburban Subdivision District, to B-2, Business District, General, to allow for the property to be used as an office for their construction business, because the subject property is adjacent to properties currently zoned B-2,mand the rezoning would be consistent with the County’s Comprehensive Plan.” 10.A.3 Packet Pg. 108 10.A.3.a Packet Pg. 109 Attachment: WILSON - CASE R-20-018 (2170 : Public Hearing: Rezoning Case R-20-018, Tony & Debbie Wilson) 10.A.3.a Packet Pg. 110 Attachment: WILSON - CASE R-20-018 (2170 : Public Hearing: Rezoning Case R-20-018, Tony & Debbie Wilson) 10.A.3.a Packet Pg. 111 Attachment: WILSON - CASE R-20-018 (2170 : Public Hearing: Rezoning Case R-20-018, Tony & Debbie Wilson) 10.A.3.a Packet Pg. 112 Attachment: WILSON - CASE R-20-018 (2170 : Public Hearing: Rezoning Case R-20-018, Tony & Debbie Wilson) 10.A.3.a Packet Pg. 113 Attachment: WILSON - CASE R-20-018 (2170 : Public Hearing: Rezoning Case R-20-018, Tony & Debbie Wilson) 10.A.3.a Packet Pg. 114 Attachment: WILSON - CASE R-20-018 (2170 : Public Hearing: Rezoning Case R-20-018, Tony & Debbie Wilson) 10.A.3.a Packet Pg. 115 Attachment: WILSON - CASE R-20-018 (2170 : Public Hearing: Rezoning Case R-20-018, Tony & Debbie Wilson) 10.A.3.a Packet Pg. 116 Attachment: WILSON - CASE R-20-018 (2170 : Public Hearing: Rezoning Case R-20-018, Tony & Debbie Wilson) 10.A.3.a Packet Pg. 117 Attachment: WILSON - CASE R-20-018 (2170 : Public Hearing: Rezoning Case R-20-018, Tony & Debbie Wilson) 10.A.3.a Packet Pg. 118 Attachment: WILSON - CASE R-20-018 (2170 : Public Hearing: Rezoning Case R-20-018, Tony & Debbie Wilson) 10.A.3.a Packet Pg. 119 Attachment: WILSON - CASE R-20-018 (2170 : Public Hearing: Rezoning Case R-20-018, Tony & Debbie Wilson) 10.A.3.bPacket Pg. 120Attachment: WILSON - CASE R-20-018 MAP (2) (002) (2170 : Public Hearing: Rezoning Case R-20-018, Legend Assessed Parcels Parcel ID Number Parcels Address Points Route Numbers Appeals Rezoning Signs Special Uses Variances Zoning Unknown A-1 = Agricultural District B-1 = Business District, Limited B-2 = Business District, General C-1 = Conservation District DZ = Double Zoned Parcels M-1 = Industrial District, Light Industry M-2 = Industrial District, Heavy Industry MHP = Residential Manuf. Housing Park District R-1 = Residential Suburban Subdivision District RC-1 = Residential Combined Subdivision Distric RE = Residential Estates District RMF = Residential Multi-Family Subdivision Distric RPD = Residential Planned Development District TZ = Town Zoning UK = Unknown County Boundary Title: WILSON - CASE R-20-018 Date: 7/23/2020 DISCLAIMER:This drawing is neither a legally recorded map nor a survey and is not intended to be used as such. The information displayed is a compilation of records, information, and data obtained from various sources, and Pittsylvania County is not responsible for its accuracy or how current it may be. 10.A.3.c Packet Pg. 121 Attachment: WILSON - CASE R-20-018 MAP (2170 : Public Hearing: Rezoning Case R-20-018, Tony & Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Rezoning Case R-20-019; Sammy and Freda Moore, R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (Supervisor Scearce) Staff Contact(s): Emily S. Ragsdale Agenda Date: September 15, 2020 Item Number: 10.A.4 Attachment(s): MOORE - CASE R-20-019 MOORE - CASE R-20-019 MAP Reviewed By: SUMMARY: In Case R-20-019, Sammy and Freda Moore, Petitioners, have petitioned to rezone 54.35 acres from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District (to allow for subdivision of the property for family members). The parcel is located on Duncan Drive in the Westover Election District. Once the property is rezoned, all uses listed under Pittsylvania County Code § 35-178 are permitted. The Planning Commission, with no opposition, recommended granting the Petitioners’ request. The County Staff Summary has been submitted is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: In Case R-20-019, County Staff recommends approval of the request to rezone the subject property from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be subdivided. The subject property is adjacent to properties currently zoned A-1, and rezoning would be consistent with the County’s Comprehensive Plan. MOTION: “In Case R-20-019, I make a Motion to rezone the subject property from R-1, Residential Suburban Subdivision District, to A-1, Agricultural District, to allow the property to be subdivided, because the subject property is adjacent to properties currently zoned A-1, and rezoning would be consistent with the County’s Comprehensive Plan.” 10.A.4 Packet Pg. 122 10.A.4.a Packet Pg. 123 Attachment: MOORE - CASE R-20-019 (2171 : Public Hearing: Rezoning Case R-20-019, Sammy & Freda Moore) 10.A.4.a Packet Pg. 124 Attachment: MOORE - CASE R-20-019 (2171 : Public Hearing: Rezoning Case R-20-019, Sammy & Freda Moore) 10.A.4.a Packet Pg. 125 Attachment: MOORE - CASE R-20-019 (2171 : Public Hearing: Rezoning Case R-20-019, Sammy & Freda Moore) 10.A.4.a Packet Pg. 126 Attachment: MOORE - CASE R-20-019 (2171 : Public Hearing: Rezoning Case R-20-019, Sammy & Freda Moore) 10.A.4.a Packet Pg. 127 Attachment: MOORE - CASE R-20-019 (2171 : Public Hearing: Rezoning Case R-20-019, Sammy & Freda Moore) 10.A.4.a Packet Pg. 128 Attachment: MOORE - CASE R-20-019 (2171 : Public Hearing: Rezoning Case R-20-019, Sammy & Freda Moore) 10.A.4.a Packet Pg. 129 Attachment: MOORE - CASE R-20-019 (2171 : Public Hearing: Rezoning Case R-20-019, Sammy & Freda Moore) 10.A.4.a Packet Pg. 130 Attachment: MOORE - CASE R-20-019 (2171 : Public Hearing: Rezoning Case R-20-019, Sammy & Freda Moore) 10.A.4.a Packet Pg. 131 Attachment: MOORE - CASE R-20-019 (2171 : Public Hearing: Rezoning Case R-20-019, Sammy & Freda Moore) 10.A.4.a Packet Pg. 132 Attachment: MOORE - CASE R-20-019 (2171 : Public Hearing: Rezoning Case R-20-019, Sammy & Freda Moore) Legend Assessed Parcels Parcel ID Number Parcels Address Points Route Numbers Appeals Rezoning Signs Special Uses Variances Zoning Unknown A-1 = Agricultural District B-1 = Business District, Limited B-2 = Business District, General C-1 = Conservation District DZ = Double Zoned Parcels M-1 = Industrial District, Light Industry M-2 = Industrial District, Heavy Industry MHP = Residential Manuf. Housing Park District R-1 = Residential Suburban Subdivision District RC-1 = Residential Combined Subdivision Distric RE = Residential Estates District RMF = Residential Multi-Family Subdivision Distric RPD = Residential Planned Development District TZ = Town Zoning UK = Unknown County Boundary Title: MOORE - CASE R-20-019 Date: 7/23/2020 DISCLAIMER:This drawing is neither a legally recorded map nor a survey and is not intended to be used as such. The information displayed is a compilation of records, information, and data obtained from various sources, and Pittsylvania County is not responsible for its accuracy or how current it may be. 10.A.4.b Packet Pg. 133 Attachment: MOORE - CASE R-20-019 MAP (2171 : Public Hearing: Rezoning Case R-20-019, Sammy & Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Rezoning Case R-20-020; George Dillion And Others; Westover Election District; RC-1, Residential Combined Subdivision District, to A-1, Agricultural District (Supervisor Scearce) Staff Contact(s): Emily S. Ragsdale Agenda Date: September 15, 2020 Item Number: 10.A.5 Attachment(s): DILLION - CASE R-20-020 DILLION - CASE R-20-020 MAP Reviewed By: SUMMARY: In Case R-20-020, George Dillion and others, Petitioners, have petitioned to rezone 0.129 of an acre from RC-1, Residential Combined Subdivision District, to A-1, Agricultural District (to combine with the adjacent parcel of land zoned A-1. They are adjusting property lines). The parcel is located on Oakland Drive in the Westover Election District. Once the property is rezoned, all uses listed under Pittsylvania County Code § 35-178 are permitted. The Planning Commission, with no opposition, recommended granting the Petitioners’ request. The County Staff Summary is attached. FINANCIAL IMPACT AND FUNDING SOURCE: None. RECOMMENDATION: In Case R-20-020, County Staff recommends approval of the request to rezone the subject property from RC-1, Residential Combined Subdivision District, to A-1, Agricultural District, to allow the property lines to be adjusted. The subject property is adjacent to properties currently zoned A-1, Agricultural District, and rezoning would be consistent with the County’s Comprehensive Plan. MOTION: “In Case R-20-020, I make a Motion to approve the request to rezone the subject property from RC-1, Residential Combined Subdivision District, to A-1, Agricultural District, to allow the property lines to be adjusted, because the subject property is adjacent to properties currently zoned A-1, and rezoning would be consistent with the County’s Comprehensive Plan.” 10.A.5 Packet Pg. 134 10.A.5.a Packet Pg. 135 Attachment: DILLION - CASE R-20-020 (2172 : Public Hearing: Rezoning Case R-20-020, George Dillion And Others) 10.A.5.a Packet Pg. 136 Attachment: DILLION - CASE R-20-020 (2172 : Public Hearing: Rezoning Case R-20-020, George Dillion And Others) 10.A.5.a Packet Pg. 137 Attachment: DILLION - CASE R-20-020 (2172 : Public Hearing: Rezoning Case R-20-020, George Dillion And Others) 10.A.5.a Packet Pg. 138 Attachment: DILLION - CASE R-20-020 (2172 : Public Hearing: Rezoning Case R-20-020, George Dillion And Others) 10.A.5.a Packet Pg. 139 Attachment: DILLION - CASE R-20-020 (2172 : Public Hearing: Rezoning Case R-20-020, George Dillion And Others) 10.A.5.a Packet Pg. 140 Attachment: DILLION - CASE R-20-020 (2172 : Public Hearing: Rezoning Case R-20-020, George Dillion And Others) 10.A.5.a Packet Pg. 141 Attachment: DILLION - CASE R-20-020 (2172 : Public Hearing: Rezoning Case R-20-020, George Dillion And Others) 10.A.5.a Packet Pg. 142 Attachment: DILLION - CASE R-20-020 (2172 : Public Hearing: Rezoning Case R-20-020, George Dillion And Others) 10.A.5.a Packet Pg. 143 Attachment: DILLION - CASE R-20-020 (2172 : Public Hearing: Rezoning Case R-20-020, George Dillion And Others) 10.A.5.a Packet Pg. 144 Attachment: DILLION - CASE R-20-020 (2172 : Public Hearing: Rezoning Case R-20-020, George Dillion And Others) 10.A.5.a Packet Pg. 145 Attachment: DILLION - CASE R-20-020 (2172 : Public Hearing: Rezoning Case R-20-020, George Dillion And Others) 10.A.5.a Packet Pg. 146 Attachment: DILLION - CASE R-20-020 (2172 : Public Hearing: Rezoning Case R-20-020, George Dillion And Others) 10.A.5.a Packet Pg. 147 Attachment: DILLION - CASE R-20-020 (2172 : Public Hearing: Rezoning Case R-20-020, George Dillion And Others) 10.A.5.a Packet Pg. 148 Attachment: DILLION - CASE R-20-020 (2172 : Public Hearing: Rezoning Case R-20-020, George Dillion And Others) 10.A.5.a Packet Pg. 149 Attachment: DILLION - CASE R-20-020 (2172 : Public Hearing: Rezoning Case R-20-020, George Dillion And Others) 10.A.5.a Packet Pg. 150 Attachment: DILLION - CASE R-20-020 (2172 : Public Hearing: Rezoning Case R-20-020, George Dillion And Others) 10.A.5.a Packet Pg. 151 Attachment: DILLION - CASE R-20-020 (2172 : Public Hearing: Rezoning Case R-20-020, George Dillion And Others) Legend Assessed Parcels Parcel ID Number Parcels Address Points Route Numbers Appeals Signs Special Uses Variances Zoning Unknown A-1 = Agricultural District B-1 = Business District, Limited B-2 = Business District, General C-1 = Conservation District DZ = Double Zoned Parcels M-1 = Industrial District, Light Industry M-2 = Industrial District, Heavy Industry MHP = Residential Manuf. Housing Park District R-1 = Residential Suburban Subdivision District RC-1 = Residential Combined Subdivision Distric RE = Residential Estates District RMF = Residential Multi-Family Subdivision Distric RPD = Residential Planned Development District TZ = Town Zoning UK = Unknown County Boundary Title: DILLION - CASE R-20-020 Date: 8/10/2020 DISCLAIMER:This drawing is neither a legally recorded map nor a survey and is not intended to be used as such. The information displayed is a compilation of records, information, and data obtained from various sources, and Pittsylvania County is not responsible for its accuracy or how current it may be. 10.A.5.b Packet Pg. 152 Attachment: DILLION - CASE R-20-020 MAP (2172 : Public Hearing: Rezoning Case R-20-020, George Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: CARES Act Budget Amendment Public Hearing (Staff Contact: Kimberly G. Van Der Hyde) Staff Contact(s): Kimberly G. Van Der Hyde Agenda Date: September 15, 2020 Item Number: 10.B.1 Attachment(s): 09-15-2020 Public Hearing Notice - CARES ACT Budget Amendment Reviewed By: SUMMARY: Virginia Code § 15.2-2507 states that “Any locality may amend its budget to adjust the aggregate amount to be appropriated during the current fiscal year as shown in the currently adopted budget as prescribed by section 15.2-2504. However, any such amendment which exceeds one percent of the total expenditures shown in the currently adopted budget must be accomplished by publishing a notice of a meeting and a public hearing once in a newspaper having general circulation in that locality at least seven days prior to the meeting date.” An advertisement of this Budget Amendment, attached, appeared in the Chatham Star Tribune on September 2, 2020, which satisfies the seven (7)-day requirement. FINANCIAL IMPACT AND FUNDING SOURCE: The County was recently awarded a second allotment of Federal Coronavirus Relief Funds (“CARES”) totaling $5,265,654. These funds are to be used to cover costs that are necessary expenditures incurred due to the COVID-19 public health emergency. These funds must be included in the County’s Budget and expended prior to December 30, 2020. RECOMMENDATION: Following the legally required Public Hearing, County Staff recommends that the Board approve an appropriation of $5,265,654. MOTION: “I make a Motion that $5,265,654 of CARES funds be approved and appropriated to the FY2021 County Budget.” 10.B.1 Packet Pg. 153 PUBLIC HEARING NOTICE Pursuant to §15.2-2507, Code of Virginia, 1950, as amended, the Pittsylvania County Board of Supervisors will hold a public hearing on Tuesday, September 15, 2020 at 7:00 p.m., in the Gallery Room of the Chatham Community Center, 115 South Main Street, Chatham, Virginia, 24531, to receive citizen input on the proposed Coronavirus Relief Fund (CRF) Budget Amendment. By appointment, related documents are available in the Pittsylvania County Administration Building, 1 Center Street, Chatham, Virginia, 24531, and on the County’s website, www.pittsylvaniacountyva.gov. Proposed Budget Amendments 2020-2021 REVENUES Current Budgeted Revenues $ 205,874,665.02 Coronavirus Relief Fund (CRF) 5,265,654.00 Proposed Amended Revenues $ 211,140,319.02 EXPENDITURES Current Budgeted Expenditures $ 205,874,665.02 Coronavirus Relief Fund (CRF) Expenditures 5,265,654.00 Proposed Amended Expenditures $ 211,140,319.02 10.B.1.a Packet Pg. 154 Attachment: 09-15-2020 Public Hearing Notice - CARES ACT Budget Amendment (2150 : Public Hearing: CARES Act Budget Amendment Board of Supervisors EXECUTIVE SUMMARY ACTION ITEM Agenda Title: Public Hearing: Potential Tax Exemption (Cornerstone Church of Christ); (Staff Contact: Robin C. Goard) Staff Contact(s): Robin C. Goard Agenda Date: September 15, 2020 Item Number: 10.B.2 Attachment(s): PH Tax Exemption - Cornerstone Church Reviewed By: SUMMARY: Cornerstone Church of Christ filed an application for a potential tax exemption on real estate consisting of Parcel # 2436-01-4731. Said application was submitted to the Commissioner of Revenue’s Office, forwarded to the Board, and duly advertised for a Public Hearing to potentially grant said tax exemption and revise Pittsylvania County Code § 6-6.3 accordingly. FINANCIAL IMPACT AND FUNDING SOURCE: If Cornerstone Church of Christ’s exemption application is approved, the Honorable Robin Goard has submitted the annual County loss of revenue as $114.70. RECOMMENDATION: County Staff forwards this matter to the Board for its consideration. MOTION: For the Board’s consideration. 10.B.2 Packet Pg. 155 10.B.2.a Packet Pg. 156 Attachment: PH Tax Exemption - Cornerstone Church (2159 : Public Hearing: Potential Tax Exemption (Cornerstone Church of Christ) (Staff 10.B.2.a Packet Pg. 157 Attachment: PH Tax Exemption - Cornerstone Church (2159 : Public Hearing: Potential Tax Exemption (Cornerstone Church of Christ) (Staff 10.B.2.a Packet Pg. 158 Attachment: PH Tax Exemption - Cornerstone Church (2159 : Public Hearing: Potential Tax Exemption (Cornerstone Church of Christ) (Staff 10.B.2.a Packet Pg. 159 Attachment: PH Tax Exemption - Cornerstone Church (2159 : Public Hearing: Potential Tax Exemption (Cornerstone Church of Christ) (Staff 10.B.2.a Packet Pg. 160 Attachment: PH Tax Exemption - Cornerstone Church (2159 : Public Hearing: Potential Tax Exemption (Cornerstone Church of Christ) (Staff 10.B.2.a Packet Pg. 161 Attachment: PH Tax Exemption - Cornerstone Church (2159 : Public Hearing: Potential Tax Exemption (Cornerstone Church of Christ) (Staff 10.B.2.a Packet Pg. 162 Attachment: PH Tax Exemption - Cornerstone Church (2159 : Public Hearing: Potential Tax Exemption (Cornerstone Church of Christ) (Staff 10.B.2.a Packet Pg. 163 Attachment: PH Tax Exemption - Cornerstone Church (2159 : Public Hearing: Potential Tax Exemption (Cornerstone Church of Christ) (Staff 10.B.2.a Packet Pg. 164 Attachment: PH Tax Exemption - Cornerstone Church (2159 : Public Hearing: Potential Tax Exemption (Cornerstone Church of Christ) (Staff 10.B.2.a Packet Pg. 165 Attachment: PH Tax Exemption - Cornerstone Church (2159 : Public Hearing: Potential Tax Exemption (Cornerstone Church of Christ) (Staff 10.B.2.a Packet Pg. 166 Attachment: PH Tax Exemption - Cornerstone Church (2159 : Public Hearing: Potential Tax Exemption (Cornerstone Church of Christ) (Staff Contact: 10.B.2.a Packet Pg. 167 Attachment: PH Tax Exemption - Cornerstone Church (2159 : Public Hearing: Potential Tax Exemption (Cornerstone Church of Christ) (Staff Contact: 10.B.2.a Packet Pg. 168 Attachment: PH Tax Exemption - Cornerstone Church (2159 : Public Hearing: Potential Tax Exemption (Cornerstone Church of Christ) (Staff Contact: 10.B.2.a Packet Pg. 169 Attachment: PH Tax Exemption - Cornerstone Church (2159 : Public Hearing: Potential Tax Exemption (Cornerstone Church of Christ) (Staff Contact: 10.B.2.a Packet Pg. 170 Attachment: PH Tax Exemption - Cornerstone Church (2159 : Public Hearing: Potential Tax Exemption (Cornerstone Church of Christ) (Staff Contact: 10.B.2.a Packet Pg. 171 Attachment: PH Tax Exemption - Cornerstone Church (2159 : Public Hearing: Potential Tax Exemption (Cornerstone Church of Christ) (Staff Contact: 10.B.2.a Packet Pg. 172 Attachment: PH Tax Exemption - Cornerstone Church (2159 : Public Hearing: Potential Tax Exemption (Cornerstone Church of Christ) (Staff Contact: 10.B.2.a Packet Pg. 173 Attachment: PH Tax Exemption - Cornerstone Church (2159 : Public Hearing: Potential Tax Exemption (Cornerstone Church of Christ) (Staff Contact: 10.B.2.a Packet Pg. 174 Attachment: PH Tax Exemption - Cornerstone Church (2159 : Public Hearing: Potential Tax Exemption (Cornerstone Church of Christ) (Staff Contact: 10.B.2.a Packet Pg. 175 Attachment: PH Tax Exemption - Cornerstone Church (2159 : Public Hearing: Potential Tax Exemption (Cornerstone Church of Christ) (Staff Contact: 10.B.2.a Packet Pg. 176 Attachment: PH Tax Exemption - Cornerstone Church (2159 : Public Hearing: Potential Tax Exemption (Cornerstone Church of Christ) (Staff Contact: 10.B.2.a Packet Pg. 177 Attachment: PH Tax Exemption - Cornerstone Church (2159 : Public Hearing: Potential Tax Exemption (Cornerstone Church of Christ) (Staff Contact: