07-21-2020 PCSA Agenda Packet
405 R&L Smith Drive • Danville, Virginia 24540-9805
P.O. Box 209 • Blairs, Virginia 24527
Phone: 434-836-7135 • Fax: 434-836-7139
Website: pcsa.co
Commissioners:
Robert “Bob” Warren • Ronald Scearce • William "Vic" Ingram
Joe Davis • Tim W. Dudley • Charles Miller, Jr. • Ben Farmer
PITTSYLVANIA COUNTY SERVICE AUTHORITY
REGULAR MEETING
Tuesday, July 21, 2020; 3:30 p.m.
Chatham Community Center
115 South Main Street, Chatham, Virginia 24531
AGENDA
*Meeting will be Presided over by David M. Smitherman, PCSA Chief Administrative Officer, until
Agenda Section 8(B), when the Meeting will be handed over to the newly elected PCSA Chairman.
1. CALL TO ORDER
2. ROLL CALL
3. ANY REVISIONS/ADDITIONS TO AGENDA
4. APPROVAL OF AGENDA
5. CONSENT AGENDA
A. Minutes Approval (June 16, 2020, Regular Meeting)
6. HEARING OF THE CITIZENS
Each person addressing the Authority under Hearing of the Citizens shall be a resident or
landowner of the County, or the registered agent of such resident or landowner. Each person shall
step up, give his/her name and district in an audible tone of voice for the record, and unless further
time is granted by the Chairman, shall limit his/her address to three (3) minutes. No person shall
be permitted to address the Authority more than once during Hearing of the Citizens. All remarks
shall be addressed to the Authority as a body and not to any individual member thereof. Hearing
of the Citizens shall last for a maximum of forty-five (45) minutes. Any individual that is signed
up to speak during said section who does not get the opportunity to do so because of the time limit,
shall be given speaking priority at the next Authority meeting. Absent Chairman’s approval, no
person shall be able to speak who has not signed up.
7. PRESENTATIONS
A. Employee Spotlight (Reggie Harper); (Presented by Adcock)
8. NEW BUSINESS
A. Officers Election (Smitherman)
1. Chairman
2. Vice-Chairman
B. Bylaws Adoption
C. Staff Reports
1. FY 21 Budget Update (Van Der Hyde)
2. Long Range Plan Update (Adcock)
9. MATTERS FROM AUTHORITY MEMBERS
10. CLOSED SESSION
A. Consultation with legal counsel employed or retained by a public body regarding specific
legal matters requiring the provision of legal advice by such counsel.
Legal Authority: Virginia Code § 2.2-3711(A)(8)
Subject: Grit Road Water Supply Waterworks
Purpose: Discussion of State Board of Health Order by Consent
B. Discussion concerning a prospective business or industry or the expansion of an existing
business or industry where no previous announcement has been made of the business' or
industry's interest in locating or expanding its facilities in the community.
Legal Authority: Virginia Code § 2.2-3711(A)(5)
Subject: Project Matterhorn
Purpose: Discuss of Prospective Business or Industry and Related Water
Needs
11. RETURN TO OPEN SESSION AND CLOSED SESSION CERTIFICATION
A. Closed Session Certification
12. ADJOURNMENT
405 R&L Smith Drive • Danville, Virginia 24540-9805
P.O. Box 209 • Blairs, Virginia 24527
Phone: 434-836-7135 • Fax: 434-836-7139
Website: pcsa.co
Commissioners:
Robert “Bob” Warren • Ronald Scearce • William "Vic" Ingram
Joe Davis • Tim W. Dudley • Dr. Charles Miller • Ben Farmer
Minutes of the Regular Monthly Meeting of the PCSA Board of Commissioners
Tuesday, June 16, 2020
1. CALL TO ORDER
The regular monthly meeting of the Pittsylvania County Service Authority Board of Commissioners
was held on June 16, 2020 at the Chatham Community Center, 115 S. Main Street, Chatham, VA,
and called to order at 3:30 P.M. by Robert Warren, Chairman, with the following in attendance:
Commissioners Present:
Robert “Bob” Warren
Ronald Scearce
Joe Davis
Tim W. Dudley
Ben Farmer (via phone from 328 W. Sandpiper Court, Nags Head, NC.)
William “Vic” Ingram
Dr. Charles Miller
Others Present:
David Smitherman, County Administrator J. Vaden Hunt, County Attorney
Richard Hicks, Assistant County Administrator Kim Van Der Hyde, County Finance Director
Chris Adcock, PCSA Director
2. APPROVAL OF AGENDA
Mr. Davis moved to approve the agenda as presented. The motion was seconded by Mr. Scearce,
there was no discussion and the motion passed unanimously.
3. CONSENT AGENDA
A. Minutes Approval (May 19, 2020, Regular Meeting) - Mr. Dudley moved to approve the
minutes of the May 19, 2020 regular Board meeting as presented. The motion was seconded
by Mr. Scearce, there was no further discussion and the motion passed unanimously.
4. HEARING OF THE CITIZENS
No one was present desiring to speak before the Board.
Minutes of the PCSA Board of Commissioners Meeting – June 16, 2020
Page | 2
5. NEW BUSINESS
A. FY20/21 PCSA Budget Adoption - Pittsylvania County Finance Director Kim Van Der Hyde
presented the fiscal year 20/21 budget for the Pittsylvania County Service Authority.
Mr. Scearce moved to approve the budget as presented. The motion was seconded by Mr.
Ingram, there was no further discussion and the motion passed unanimously.
B. Amendment to PCSA/Pittsylvania County Service Agreement Approval - Ms. Van Der Hyde
presented an amended services agreement between PCSA and the County, the original of
which was approved at the May 19, 2020 regular PCSA board meeting. She explained the
amendment was for a change in the costs of services to be paid by PCSA funds to the County
due to some employees being paid directly from the PCSA budget, not provided by the
County. Mr. Scearce moved to approve the amended services agreement. The motion was
seconded by Mr. Davis, there was no further discussion and motion passed unanimously.
C. PCSA Employee Spotlight - Mr. Adcock recognized Ms. Sharon Cassada, PCSA Finance
Director, for her 40+ years of service to the Authority.
D. Staff Reports
1. Pump Station Assessment and Improvements Project Update - Mr. Adcock presented a
report on potential funding opportunities through the Coronavirus Aid, Relief, and
Economic Security Act (CARES Act). After meeting with consulting engineers, staff felt
that the program requirements were broad enough to attempt to get funding for a couple
of water and wastewater projects that have been had been recently discussed or studied.
One potential project was improvements and upgrades to all of the Authority’s water and
wastewater pumping stations as was outlined in a 2019 engineering study.
2. Horseshoe Road Waterline Update - This project, a proposed waterline extension, was
studied originally back in 2017 and was requested by homeowners due to well problems.
Mr. Adcock discussed how this and other similar projects are evaluated based on
construction cost and potential revenue to determine the Authorities ability to fund and at
what amount. This project will also be presented for consideration of funding through the
CARES Act funding.
6. MATTERS FROM COMMISSIONERS
Mr. Dudley thank Ms. Cassada for her 40 years of service to the PCSA. Mr. Davis also
complemented Ms. Cassada for her service and thanked the Sheriff for his work. Mr. Scearce
asked about a tanker truck he noticed getting water from a hydrant. Mr. Adcock explained the
current Authority policy regarding bulk water sales and past board discussions regarding
controlling unauthorized taking of hydrant water. Mr. Warren suggested the Legislative Committee
review the County Code regarding penalties for illegal use of fire hydrants. Mr. Ingram asked for a
clarification of the Authority’s bulk water rates from Henry County and the City of Danville.
7. ADJOURNMENT
Being no further business, the meeting adjourned at 4:08 P.M.